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EXHIBIT 1 <br />guidelines. Written authorization and sales receipt confirmingpayment mustbe kept on file. <br />Service and items costing more than $500 (routine purchases) <br />a. A designated staffinember shall identify two or three vendors who offer discount or <br />competitively priced supplies. Staffshall routinely "shop" those vendors, looking forthe <br />best overall price on each order --though not necessarily on an item -by -item basis. Once <br />each year, the staff shall determine which two or three vendors in the area offer the most <br />competitive prices. Written documentation of the research shall be maintained. <br />b. Nothing in theparagraph above shall prevent stafffrom taking advantage oflower <br />prices from other vendors whenever better prices are available. <br />c. Whenpossible, staffshall attempt to negotiate discounts forlargervolume <br />purchases, and should inquire about discounts for paying cash. <br />d. Allpurchases mustbemadewithinbudget guidelines. Written authorization and <br />sales receipt confirming payment must be kept on file. <br />Service and items costing more than 5500 (infrequent purchases) <br />a. A designated staff member shall obtain written quotes or advertisements from three <br />vendors. Purchase decisions shall be made on the basis of the most advantageous <br />purchase for OCCTAC, based on the above criteria. <br />b. Nothing inthe paragraph above shall prevent stafffrom taking advantage of lower <br />prices from other vendors whenever better prices are available. <br />c. Whenpossible, staffshall attemptto negotiate discounts forlarger volume <br />purchases, and should inquire about discounts for paying cash. <br />d. All purchases must be made within budget guidelines. Written authorization and <br />sales receipt confirming payment must be kept on file. <br />Sole Source Procurement <br />of <br />The use of a sole supplier is discouraged, and requires the written authorization ofthe <br />Executive Director. Requests for sole sourceprocurement must include the reason forthe lack <br />of competitive information and justification for the selection. <br />C. Authorization <br />a. StaffAuthorization: The Executive Directory may atherorhis discretion, give one or <br />more staff members purchase authority for purchases. <br />City Council 20 — 65 6/20/2023 <br />