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WATER, RECYCLED, AND WASTEWATER FINANCIAL PLAN REVIEW Task 1. Kickoff Meeting - Data Request Objective: RDN will complete all work on schedule, within budget and error free. We will lead a kickoff meeting with staff to ascertain City goals and objectives for its financial plan and reserve policies. We will submit a data request to the City ahead of the kickoff and review City policies such as reserve policies and debt service covenants to understand the parameters with which to build the financial plan. We will also solidify the project timeline and priorities to establish the project management plan. Task 1.1. Project Management RDN incorporates best practices from the Project Management Institute's Project Management Body of Knowledge to establish processes that guide management procedures. For a project to be considered a success, all work must be completed on schedule, within budget, and error -free. Our project manager will prepare a Project Management Plan (PMP) to document all information necessary to execute a successful project. The PMP serves as a roadmap for the project team, defining project goals and objectives, scope of work, deliverables, budget, schedule, administrative procedures, and filing requirements. Task t.2. Data Collection and Validation Prior to the kickoff meeting, RDN will submit a detailed data request to the City. The data request will include audits, budgets, general plans, capital improvement plans, customer billing records, debt service schedule, and reserve policies. For data validation and quality assurance, RDN may request additional data throughout the study to reconcile any inconsistencies. Task I.J. Kickoff Meeting/Progress Meetings RDN is committed to providing transparent project management and open communication with the City. We propose to conduct a virtual kickoff meeting, which will serve as a forum where City staff and the RDN team will meet to discuss project objectives, approach, work plan, schedule, and priorities. At the end of each month, RDN will provide a summary report charting the current progress on each task, data needs, current issues that need to be resolved, project schedule update, and status of action items from the previous report. Progress webinars will be hosted as needed. Table 2. Task 1— Kickoff Meeting - Data Request Deliverables • Remote kickoff meeting with staff • Data request • Meeting agenda and minutes • Monthly progress reports and invoices • Respond to data request ■ Attend meetings and provide input ��pN 7 1 P a g e