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employee/appellant. The Board wishes to avoid not meeting a quorum and <br />restarting a case if possible. Timely appointments assist in meeting a quorum. <br />Sample Timeline of an Appeal to the Personnel Board: <br />Employee <br />received <br />Notice of <br />Adverse <br />Action <br />Scheduling <br />Meeting <br />(Board and <br />both parties) <br />Hearing Hearing <br />Opening Evidence <br />Statements presented <br />Hearing Board <br />Closing announces <br />statements decision <br />Appeal filed <br />Pre -hearing <br />Board <br />(Ifwithin 10 <br />meeting to <br />Board Board <br />reviews <br />days it is <br />determine if <br />deliberations Legal <br />and <br />timely and <br />Evidence <br />the case is <br />Advisor <br />adopts <br />added to <br />and <br />witness <br />ready to be <br />—heard <br />prepares <br />written <br />case to if <br />g' <br />list <br />( Chair, <br />written <br />statement <br />timeliness is <br />turned in <br />Vice Chair, <br />statement <br />prepared <br />in question <br />20 days <br />Legal <br />of decision <br />b Legal <br />y g <br />the <br />prior to <br />Advisor, both <br />(typically <br />Advisor <br />Secretary <br />parties) <br />4 6 <br />will confer <br />(Evidence <br />weeks) <br />with Chair to <br />here- <br />meeting <br />turned in 20 <br />determine <br />days prior) <br />timeliness.) <br />Personnel Board Status of Appeals: <br />The duration of individual hearings vary. On average, hearings take at a minimum <br />twenty to twenty-five (20-25) calendar days to conclude, however the average case <br />takes six (6) to ten (10) months. These proceedings include pre -hearing procedures, the <br />evidentiary hearing, and Board deliberation and decision proceedings. Hearings are <br />conducted in the evenings and require the coordination of many schedules due to the <br />large number of individuals involved, including the employee/appellant and their <br />representative(s), the City representative(s), City staff, the seven (7) Board members, <br />Board counsel, witnesses, and a court reporter. <br />Approval of Memorandum: <br />During its regular meeting held on June 13, 2023, the Personnel Board voted to <br />approve this memorandum and submit it to City Council. <br />C: Kristine Ridge, City Manager <br />Jason R. Motsick, Executive Director of Human Resources <br />Lori Schnaider, Human Resources Operations Manager <br />488$ it <br />y ouncil 12 — 3 7/18/2023 <br />