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Award Agreement to SCS Engineers <br />August 1, 2023 <br />Page 2 <br />3 <br />6 <br />1 <br />3 <br />necessary to perform a cost-of-service study to ensure the sustainability and <br />improvement of the Sanitation Fee funded programs and long term financial stability. <br />The Public Works Agency issued Request for Proposals (RFP) No. 23-029 on March 1, <br />2023, inviting qualified consulting firms with relevant experience to submit their <br />proposals to the City. The RFP was advertised on PlanetBids, the City’s online bid and <br />management publication system. A summary of the RFP and proposals received is as <br />follows: <br />211 Vendors notified <br />7 Santa Ana Vendors notified <br />16 Vendors Downloaded RFP Packet <br />2 Proposals Received <br />0 Proposals Received from Santa Ana Vendors <br />Two proposals were received by the RFP deadline on March 20, 2023, and both were <br />deemed to be responsive. The selection committee with experience in the financial and <br />related program services evaluated both proposals. The recommended firm will perform <br />a cost of service study for the City, involving an evaluation of Sanitation Fee programs, <br />financial statements, reserve policies, establishing a cost recovery plan, financing, <br />compliance with California Proposition 218 requirements, and developing a rate plan for <br />the next five years. The goal of the study is to provide the City with an affordable and <br />equitable rate that supports quality service delivery objectives, and ensures continued <br />services for years to come. Based on criteria outlined in the RFP, the following <br />summarizes the responding firms and their rankings: <br />Firm City Rank <br />Stearns, Conrad & Schmidt, Consulting <br />Engineers, Inc. <br />Pleasanton, CA <br />1 <br />MGT Consulting Sacramento, CA 2 <br />Staff recommends awarding an agreement to the highest-ranked firm, Stearns, Conrad <br />& Schmidt, Consulting Engineers, Inc. (SCS Engineers, Inc.), to conduct the cost of <br />service study (Exhibit 1). Their proposal demonstrated the firm has the necessary <br />capacity and expertise to complete the required services as specified in the RFP. <br />Additionally, the firm’s rates are reasonable and within industry standard, the project <br />team qualifications are relevant and appropriate, and the proposal was determined to <br />provide the best overall value for the City. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action.