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<br /> <br /> <br /> <br />guidelines. Written authorization and sales receipt confirming payment must be kept on file. <br /> <br />Service and items costing more than $500 (routine purchases): <br /> <br />a. A designated staff member shall identify two or three vendors who offer discount or <br />competitively priced supplies. Staff shall routinely "shop" those vendors, looking for the <br />best overall price on each order--though not necessarily on an item-by-item basis. Once <br />each year, the staff shall determine which two or three vendors in the area offer the most <br />competitive prices. Written documentation of the research shall be maintained. <br /> <br />b. Nothing in the paragraph above shall prevent staff from taking advantage of lower <br />prices from other vendors whenever better prices are available. <br /> <br />c. When possible, staff shall attempt to negotiate discounts for larger volume <br />purchases, and should inquire about discounts for paying cash. <br /> <br />d. All purchases must be made within budget guidelines. Written authorization and <br />sales receipt confirming payment must be kept on file. <br /> <br />Service and items costing more than $500 (infrequent purchases): <br /> <br />a. A designated staff member shall obtain written quotes or advertisements from three <br />vendors. Purchase decisions shall be made on the basis of the most advantageous <br />purchase for OCCTAC, based on the above criteria. <br /> <br />b. Nothing in the paragraph above shall prevent staff from taking advantage of lower <br />prices from other vendors whenever better prices are available. <br /> <br />c. When possible, staff shall attempt to negotiate discounts for larger volume <br />purchases, and should inquire about discounts for paying cash. <br /> <br />d. All purchases must be made within budget guidelines. Written authorization and <br />sales receipt confirming payment must be kept on file. <br /> <br />Sole Source Procurement •• <br />The use of a sole supplier is discouraged, and requires the written authorization of the <br />Executive Director. Requests for sole source procurement must include the reason for the lack <br />of competitive information and justification for the selection. <br /> <br />C. Authorization <br /> <br />a. Staff Authorization: The Executive Directory may at her or his discretion, give one or <br />more staff members purchase authority for purchases. <br />EXHIBIT 1