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Huitt-Zollars reviewed the RFP and provides the following as a supplemental sample scope of services. Design plans and reports would <br />follow the City's standard format. <br />— " Project Management and Coordination - After contract award HZ will prepare a Project Work Plan (PWP) and schedule a <br />kick-off meeting. The PWP will be provided to the City for review and comment prior to the kick-off meeting date. Said PWP will expand <br />on: <br />Design Team (City of Santa Ana/HZ/Consultants) <br />• CADD Standards <br />• Scope of Work/Deliverables <br />Drawing List <br />Applicable Criteria/Standards/Codes <br />• Specification Requirements <br />• Schedule/Milestones <br />• Design Budget(s) <br />Quality Control/Quality Assurance <br />Value Engineering (Construction Budgets) <br />During the kick-off meeting the development team will review the PWP, identify key staff, and establish lines of communication. The PWP <br />will be updated per comments provided during the kick-off meeting and publish with the City's approval. The published PWP will be used <br />by the project manager to monitor the project during design. <br />Starting from the date of kick-off meeting, Huitt-Zollars will be responsible for project management and coordination of the project. This <br />includes: <br />Development team meetings between the City of Santa Ana and consulting team <br />Meetings with affected community members, stakeholders, and utility companies <br />Sample List: <br />City of Santa Ana (Water, Sewer, & Storm) <br />Orange County Sanitation District <br />Union Pacific Railroad <br />Southern California Edison <br />Southern California Gas <br />AT&T <br />Time Warner Cable <br />Santa Ana Unified School District <br />Preparation of progress reports to the City of Santa Ana <br />Monitoring the design elements and schedule per published PWP <br />Securing permits — HZ will coordinate with agencies involved in the project, <br />prepare, and file to acquire required permits on behalf of the City of Santa Ana. <br />TAS K B Records Research — The utility list will be compared to findings from Underground Service Alert. All Utility agencies will be <br />contacted to gather and review available record data. Record information will be evaluated against the survey and compiled into a master <br />Vi8 CADD file. HZ will evaluate "record" information against proposed facilities to pinpoint potential conflicts. All potential conflicts will be <br />tagged for further investigation during the pothole investigation. <br />TA c w r Survey — The overall topography includes a design survey that captures surface information within the right-of-way and an <br />aerial that extends the topography beyond the right-of-way to capture private property features. It is assumed that the topography limits <br />will be sufficient for design. The City will also provide the record boundary that will be necessary to evaluate right-of-way and property <br />encroachments. <br />Prior to commencing design the project manager and key personnel will walk the site to evaluate the topography and record information <br />against the existing condition. HZ will review the topography against visible utility features, notate SCE power pole number tags, control <br />panel types, traffic signal types, and mast arm lengths. The information will be compile into the master Micro -Station CAD file for <br />discussion prior to the design phase. <br />City of Santa Ana Civil Engineering Services: RFP 23-030 <br />12 <br />