Item 20 - Agreements for Capital Improvement Projects On -Call Engineering Services

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Example Scope of Work Environmental (Optional) Since there is Right -of -Way acquisition, and the widening may impact an existing parking area, there may be a need for an Initial Site Assessment (ISA) on the project. Therefore, if environmental analysis and reporting needs to be performed, and the City is not performing this work in-house, our subconsultant, Helix, will complete the environmental work. Deliverable: • Required Environmental Document 12. Project Management and Meetings The key to a successful project is the establishment of a sound project foundation which is set early in the project process. To accomplish the project goals we would begin by enacting some fundamental services and techniques. Prior to beginning any of the specific tasks above, we would organize and manage a kick-off meeting, which would verify the project's precise scope of work, schedule, and priorities and determine the need, frequency and time of any subsequent meeting(s). This meeting would immediately be followed -up with a distribution of meeting minutes to all attendees and other interested parties. RICK would then commence work on the project and give frequent progress reports to the City. We propose the following meeting schedule: • Kick-off meeting • 30% Conceptual Plan Review Meeting • 60% Completion Meeting • 100% Completion Meeting Throughout the work process, RICK staff would refer to the company's Quality Control Manual and complete checklists that will be reviewed by the quality control officer and the project manager. This ensures that every task is performed with the utmost care and attention to detail. 13. Construction Engineering Support (Post Award) RICK recognizes the importance of timely responses to City requests particularly during the construction phase of the project. The RICK project manager will remain the single Point -of -Contact for the City throughout the duration of the project. This project manager will maintain an open line of communication and be available to respond to the City's request with high priority. It will be the project manager's responsibility to field requests from the City, solicit input from other team members and provide a response in a prompt and thorough manner. It will be critical that all correspondence with the contractor go through the City, be in writing and in the format preferred by the City. The Project Manager will remain responsible for QA/ QC throughout the construction phase. The project manager will continue to oversee the completion of the Rick Engineering Quality Control Manual checklists and review all responses to RFIs and submittals prior to delivery to the City. If construction inspection services are requested, our subconsultant Murow DC, can provide. The scope of work for these services can be determined at the onset of the construction bid process. RICK