Item 22 - Food Distribution Programs

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b) Compliance with 2 CFR part 200 (Uniform Administrative Requirements) The Uniform Guidance 2 CFR part 200 streamlines and consolidates government requirements for receiving and using federal awards to reduce administrative burden and improve outcomes. The Delhi Center will adhere to all Uniform Administrative Requirements and ensure that the significant elements below are followed to maintain compliance. Delhi Center will provide documentation to support accounting and cost records with adequate source documentation, including: • ADP payroll reports for salaries allocated to the program, timesheets, and a payroll reimbursement spreadsheet. • QuickBooks reports for all expenses directly associated with the program and costs incurred that are allowable by the grantor with supporting receipts or reports. • Direct, indirect, and unallowable costs will be identified appropriately and treated consistently. Costs that are identifiable to a specific project will be treated as a direct expense. Costs that are common to several projects and cannot be clearly allocated to one project will be treated as an indirect expense or will not be included in reimbursement. • Delhi Center will expense all funds during the performance period and will not go above the indirect cost allowed by the grantor. Policies and Procedures have been written to ensure the program and its staff are compliant with the deliverables and outcomes expected by the grantor. The Policies and Procedures include information on document retention, statistical information, income self -certification to demonstrate eligibility, Internal Quality Control Audit procedures, how to submit reports and when, confidentiality and conflict of interest disclosures, allowable costs, and procurement standards. This ensures that the work performed is being done per the agreement. iv. Suggestions or special concerns for evaluation committee None currently. V. Deliverables/Implementation/Timeline ❑ELHICENTER FOOD DISTRIBUTION AND PANTRY PROGRAM DELIVERABLES AND OUTCOMES 2023-2026 Delhi Center - TOTAL # CLIENTS: 450-600 weekly RESIDENTS SERVED/ TRACKING & DELIVERABLES PARTNERS FREQUENCY OUTCOMES EVALUATION TOOLS FOOD DISTRIBUTION/ ECONOMIC SUPPORT Intake 45D-6D0 Weekly • 100% of Clients will fill out the google intake form • Intake Form (Mon- Sat) to pre -register • Client data tracking • 100% of clients will be low-income. • 25% of clients will receive other needed services identified during the intake GROCERY RESCUE PROGRAM PICK UP Pickup and delivery of 5-10 Weekly • Daily Pickup of food donations from grocery store • Mileage Reimbursement Tool food/product from partners Monday through Friday • Monthly Reporting grocers/partners • Increased food and product availability to • QuickBooks community • Google Maps for Mileage Tracking • Increased healthy fresh produce options INCOME SUPPORT SERVICES Identify client's needs 10 Monthly • 10 clients, per month, will be supported with • Intake Form for Diaper, Household for other services Income Support Services needed such as lowering items, clothing, and toiletries utility bills, Youth Program services, Senior Distribution Intake Form socialization program services, children's day • Reporting from related Delhi programs camp, toiletries, diapers, and household goods items.