Item 37 - Construction Management and Inspection Services for Well 32 Rehabilitation

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City of Santa Ana, Public Works Agency Well 32 Rehabilitation Improvements Construction Management and Inspection Services, RFP No. 22-051 A. Approach to Project Control Butier Engineering, Inc. understands that the City of Santa Ana is seeking a professional consultant to perform construction engineering and management services for the Well 32 Rehabilitation Improvements Project. The Butier Team will work as an extension of the City's staff through all phases of the project from pre -construction through closeout and commissioning to ensure the work is completed in accordance with the contract documents. We will use a project control system consisting of the following four elements that will provide QA/QC procedures and guidelines. ELEMENTS OF PROJECT CONTROL Butier will use a project control system consisting of the following elements that will provide QA/QC procedures and guidelines in the successful execution of the City's Well 32 project. Our team's ability to manage relationships with members of the Project team will also be essential to minimize conflicts and keeping the same goals in mind. Cost Control Change management and pricing; force account tracking and estimating QA/QC Control Respond to RFIs; field ■ documentation of site materials; dairy progress reports; review as - built drawings; and permits & regulatory agency requirements 1. Cost and Schedule Controls The CM Team's ability to monitor and manage the Contractor's performance will be critical to minimizing problems during construction and potential claims. Contractor schedule requirements will include substantial completion deadlines and interim and final completion dates. The construction progress will be evaluated based on approved, resource -loaded CPM schedules (Primavera P6). The Contractor will be required to submit CPM schedules to the City for acceptance in addition to timely, detailed status information as the work progresses. The Butier Team will evaluate the Contractors' actual performance by comparing actual qualities completed versus planned. Anticipated work to be accomplished will be reviewed based on a three-week "look ahead" schedule updated weekly by the Contractor. Available information must be evaluated for schedule exceptions, available contractual options, and corrective actions required by the Contractor. Schedule Control Schedule Review; variances addressed at progress meetings; and variance identification / analysis initiates recovery CM Manual CM organization; roles and responsibilities; reporting relationships: communication requirements: and construction management procedures The CM Team will address schedule variances with the Contractor at weekly progress meetings. The CM Team will evaluate each variance, its cause, and possible corrective actions, and require the Contractor to provide an action plan to correct unsatisfactory variances. If a satisfactory resolution is not achieved and the Contractor falls significantly behind schedule, the CM Team will require the Contractor to submit a recovery plan. The plan should address mitigation efforts that move the delayed activity off the critical path so that its completion will not affect critical milestones. The Butier Team will develop a QA/QC Plan that will reflect a set of objectives defined by City staff and assigned CM and field inspection personnel. The Plan will define requirements and procedures for checking, reviewing, distributing, tracking, and controlling documents. The project specific QA/QC Plan will be submitted and reviewed by the City prior to submittal of other project deliverables. The BUTLER 8 C. UNDERSTANDING OF NEED