Item 26 - Amend the Revive Santa Ana Spending Plan and Approve Agreements with Non-Profit Orgs

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KidWorks also facilitates a Preschool Parent Advisory Council (PAC) which meets to plan and discuss how to support preschool activities and events during the school year. The Preschool AM and PM PAC groups meet between five and seven times throughout the school yeE.)"#flJpAeet more than this though outside of KidWorks and these meetings when they collaborate and work together to support in their children's classroom activities and events. The number of participants in these groups vary each school year, but between three and eight parents participate in each session (AM and PM). DATA COLLECTING, REPORTING AND COMPLIANCE 1. Compliance with State and Local Fiscal Recovery Funds (SLFRF), Compliance and Reporting responsibilities KidWorks Community Development Corporation will comply with the SLFRF reporting responsibilities under the category "Healthy Childhood Environments (3.6)", KidWorks will track the number of students participating in its preschool/child care program. In addition to participation, KidWorks will measure the following program outcomes: 1) KidWorks will develop a new outdoor classroom for the preschool. 2) At least 90% of eligible students will promote from preschool ready for Kindergarten. 3) 100% of preschool students will have developmental screenings completed and those in need of follow-up services will be given a referral. 4) By the end of the school year, at least 75% of 3-year-old students will score "Exploring: later" or "Building: earlier" and 4-year-old students will score "Building/Integrating" in all DRDP Domains. 5) By the end of the school year, at least 70% of the preschool children will develop leadership skills at a Building/Integrating level in the DRDP. 6) At least 90% of preschool students will have useful roles and responsibilities in the classroom. 7) At least 70% of preschool students will consistently exhibit empathy, generosity, and tolerance toward others in the classroom. To assess progress and impact, KidWorks uses the following measures: • Attendance and Participation Logs: Parents fill out a sign-in/sign-out sheet or login to the Preschool distance learning and virtual platforms, where staff are able to monitor student daily attendance in classroom and parent participation in meetings. Information is tracked in software programs. • Desired Results Developmental Profile (DRDP): The Desired Result Developmental Profile (DRDP) is a naturalistic, observation -based assessment instrument used to determine how each child is developing. Preschool teachers are trained to administer the DRDP Online twice a year; fall and spring, to track the progress of the 3 and 4-year-old children as they reach developmental milestones. Preschool teachers administer a DRP with preschool parents in November. • ASQ 3 and ASQ-SE: Preschool teachers administer the ASQ 3 and ASQ- SE assessments in December. This aids in the early identification of developmental delays. if a child is screened for a delay, they are referred to the Regional Center for further diagnosis and services, at no cost. - Progress Reports and PreK Assessment: Preschool teachers administer PreK Assessments and Progress Reports in the middle of the school year to measure progress. The PreK Assessment measures the educational skills that the students have learned, such as identifying numbers, writing their name, drawing a self-portrait, and cutting along a line. Teachers will mark observations in a Progress Report for whether students "have useful roles and responsibilities in the classroom," and if students "consistently exhibit empathy, generosity, and tolerance toward others in the classroom". 2. Qualified Service Tract (QCT) Details KidWorks' Preschool is located at the Dan Donahue Center which is in a Qualified Service Tract (QCT). KidWorks serves families living in poverty. The per capita income in the census tract (748.02) of the Dan Donahue Center (KidWorks' headquarters) is $14,652. This is about two-thirds of the amount in Santa Ana: ($20,867) and about one-third of the amount in Orange County: ($41,514). With regard to race and ethnicity, 99% of families served by KidWorks are Latino and 1% of families are Asian, which is representative of the overall racial and ethnic demographics in the service area. 3. Compliance with 2 CFR part 200 (Uniform Administrative Requirements). KidWorks Community Development Corporation will comply with 2 CFR part 200 (Uniform Administrative Requirements). The organization has established policies and procedures on financial oversight that safeguards organizational assets and ensures financial stability. The CFO is responsible for ensuring the tracking and reporting of the organization's finances and financial health to the Board of Directors and the Board is responsible for approving the audit and financial statements as well as determining the long-term strategic direction of the organization in relation to its financial standing. KidWorks' accounting and internal controls are compliant with federal requirements organization -wide and appropriate for an organization of the KidWorks' size and complexity. Generally Accepted Accounting Principles (GAAP) accounting standards, conventions, and rules for recording and summarizing accounts are universally applied, such as recording all revenue and expenses within the correct accounting. The standards are supported by the organization's accounting system software and all finance department staff are required to utilize GAAP standards. Annual independent audits consistently report that KidWorks is in compliance with GAAP standards. Expenses that can be identified with a specific program or support service are charged directly to that program or support service. Costs common to multiple functions have been allocated among the various functions benefited using a reasonable allocation method that is consistently applied. For example, salaries and wages, benefits, and payroll taxes are charged directly to the program for which work has been done as documented with electronic timesheets. Program support staff salaries and appropriate pooled costs are allocated in accordance with procedure and methodology as based on an established percentage of time based on job duties. Finance reports are an integral part of Board meetings, with in-depth analysis conducted on a quarterly and annual basis. Finance reports keep the Board apprised on the organization's revenues and expenses. Established financial accounting and control systems allow the Board to make informed decisions and to identify performance projection changes early so that management can immediately initiate a corrective course of action to address any shortfalls. KidWorks arranges an annual audit of the organization's financial statements. KidWorks has historically received unqualified audit opinions from its independent auditors. Annual audits consistently conclude that sound fiscal practices are in place and KidWorks follows proper accounting procedure. 22