Item 26 - Amend the Revive Santa Ana Spending Plan and Approve Agreements with Non-Profit Orgs

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ruiULuei way Dual, A_iu vv V1Aa is 11111V Val1VG is uvw uu ylUgLCUu -.1LVla w VaiiUua wuuiiuuikauwi atyiw, 111u vrulna urea neeuuiu aUuwaie w quail vui messaging to families through text, email, and a webpage. Youth and parents easily receive messages, invitations to events, and t p dXes on their phones and computers. KidWorks also maintains active social media accounts to communicate with youth and parents and sends,% h special event information. Lastly, KidWorks emphasizes the importance of parent involvement in the After School Program. Every parent pledges to volunteer at least five hours per year to support the program. KidWorks hosts monthly parent meetings to inform parents of current and upcoming programming, activities, and community events. Speakers from the community also use this opportunity to share information about services and resources they provide. Depending on the month and speaker, an average of 100 parents attends these meetings. KidWorks also facilitates a parent leadership teams which meets to plan and discuss how to support program activities and events during the school year. DATA COLLECTING, REPORTING AND COMPLIANCE 1. Compliance with State and Local Fiscal Recovery Funds (SLFRF), Compliance and Reporting responsibilities KidWorks Community Development Corporation will comply with the SLFRF reporting responsibilities to provide academic and social -emotional supports to students in high -poverty schools. Under the category "Education Assistance (EC 3.1-3.5)", KidWorks will track the number of students participating in its After School Program as they receive support with academics, social emotional wellness, and leadership development. In addition to participation, KidWorks will measure the following program outcomes: At least 95% of intermediate and high school students graduate on -time. At least 90% of high school graduates enroll in college or vocational training. At least 75% of students display "life ready" skills, such as empathy, decision -making, and conflict resolution. At least 75% of students believe their life has purpose. At least 70% of students feel empowered with useful roles and responsibilities. At least 70% of students believe that they are helping make their community a better place. KidWorks will use the following evaluation methods to track these additional program outcomes: 1) Tracking on -time promotions and graduation: On -time grade promotion is tracked upon enrollment into the new school year. The College and Career Readiness Manager tracks high school graduation and monitors the transition from high school to college. 2) Search Institute's Developmental Assets Profile (DAP): The DAP survey is used annually with 4-12th grade students and offers powerful information about student development, emphasizing personal and emotional skills, strengths, and supports they have and need. 2. Qualified Service Tract (QCT) Details Both KidWorks' Dan Donahue Center and KidWorks Center on Townsend are located within a Qualified Service Tract (QCT). These two centers combined will serve 350 K-12t" grade students in the After School Program each year. The KidWorks Cedar -Evergreen Center is right on the border of a QCT and will serve 50 K-12t' grade students in the After School Program each year. KidWorks' three neighborhood -based community centers are located in under-resourced and gang -active neighborhoods in Santa Ana, where services are most needed. KidWorks serves families living in poverty. The per capita income in the census tract (748.02) of the Dan Donahue Center (KidWorks' headquarters) is $14,652. This is about two-thirds of the amount in Santa Ana: ($20,867) and about one-third of the amount in Orange County: ($41,514). With regard to race and ethnicity, 99% of families served by KidWorks are Latino and 1% of families are Asian, which is representative of the overall racial and ethnic demographics in the service area. 3. Compliance with 2 CFR part 200 (Uniform Administrative Requirements). KidWorks Community Development Corporation will comply with 2 CFR part 200 (Uniform Administrative Requirements). The organization has established policies and procedures on financial oversight that safeguards organizational assets and ensures financial stability. The CFO is responsible for ensuring the tracking and reporting of the organization's finances and financial health to the Board of Directors and the Board is responsible for approving the audit and financial statements as well as determining the long-term strategic direction of the organization in relation to its financial standing. KidWorks' accounting and internal controls are compliant with federal requirements organization -wide and appropriate for an organization of the KidWorks' size and complexity. Generally Accepted Accounting Principles (GAAP) accounting standards, conventions, and rules for recording and summarizing accounts are universally applied, such as recording all revenue and expenses within the correct accounting. The standards are supported by the organization's accounting system software and all finance department staff are required to utilize GAAP standards. Annual independent audits consistently report that KidWorks is in compliance with GAAP standards. Expenses that can be identified with a specific program or support service are charged directly to that program or support service. Costs common to multiple functions have been allocated among the various functions benefited using a reasonable allocation method that is consistently applied. For example, salaries and wages, benefits, and payroll taxes are charged directly to the program for which work has been done as documented with electronic timesheets. Program support staff salaries and appropriate pooled costs are allocated in accordance with procedure and methodology as based on an established percentage of time based on job duties. Finance reports are an integral part of Board meetings, with in-depth analysis conducted on a quarterly and annual basis. Finance reports keep the Board apprised on the organization's revenues and expenses. Established financial accounting and control systems allow the Board to make informed decisions and to identify performance projection changes early so that management can immediately initiate a corrective course of action to address any shortfalls. KidWorks arranges an annual audit of the organization's financial statements. KidWorks has historically received unqualified audit opinions from its independent auditors. Annual audits consistently conclude that sound fiscal practices are in place and KidWorks follows proper accounting procedure. 22