HomeMy WebLinkAboutItem 16 - Award Youth Agreements to Three Providers Community Development Agency
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Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 6, 2021
TOPIC: Award Youth Agreements Funded with Federal Workforce Innovation and
Opportunity Act Fund to Three Providers.
AGENDA TITLE:
Award $435,000 of Workforce Innovation and Opportunity Act Formula Youth Funds for
Program Year 2021-2022 to Three Providers (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute agreements to award $435,000 in Workforce
Innovation and Opportunity Act youth program funds to the following recipients for a one-
year period beginning July 1, 2021 thru June 30, 2022, subject to non-substantive
changes approved by the City Manager and City Attorney:
1. Orange County Children’s Therapeutic Arts Center to provide occupational skills
training in the areas of office administration, mental health paraprofessional, and
childcare worker certification, offer job preparation, paid work experience, tutoring,
mentoring, counseling, and supportive services, for 20 youth in the amount of
$160,000.
2. Orange County Conservation Corps to provide alternative secondary education
that leads to a high school diploma, credential training in forklift operator, safe food
handling, customer service, computer software, job preparation, paid work
experience, post-secondary education resources, and support services for 14
youth in the amount of $115,000.
3. Charitable Ventures of Orange County dba Project Kinship to provide training in
customer service, forklift operator, guard card, and silk screening, provide job
preparation, paid work experience, mentoring, counseling, civic engagement,
internships, post-secondary education resources, prepare participants to enter
training in the electrical and welding certificate programs, and supportive services
for 20 youth in the amount of $160,000.
Award Youth Agreements Funded with Federal Workforce Innovation and Opportunity
Act Fund to Three Providers.
July 6, 2021
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DISCUSSION
At the special meeting held on June 8th of the Workforce Development Board Youth
Council, by a vote of 5:0 and 2 abstained (Alegre, Sandoval, Varnum absent), the Youth
Council recommend the youth agreements with Orange County Children’s Therapeutic
Arts Center, Orange County Conservation Corps and Charitable Ventures of Orange
County dba Project Kinship be renewed.
The Santa Ana Workforce Development Board (WDB) authorized the release of a
Request for Proposals (RFP) in November 2018 seeking organizations to provide
Workforce Innovation & Opportunity Act (WIOA) youth services and to establish a list of
qualified youth providers for a four-year procurement period of July 1, 2019 to June 30,
2023. The Youth Council reviewed and ranked the proposals from one to eight. This
ranking is valid for a four-year period and available to award WIOA funded youth contracts
thru June 1, 2023.
On May 14, 2021, the state released Information Notice WSIN 20-62 with final WIOA
Formula Allocations for PY 2021-22. Santa Ana’s youth allocation is $751,794 which is a
reduction of $76,326 from last year’s allocation. Staff recommends contracting with the
top three RFP ranked proposal organizations as follows:
The Youth Providers recommended for funding are on track to meet or exceed all WIOA
Youth Performance Measures for the program year that has recently ended. In addition,
per federal regulations, Youth Providers are required to collectively enroll and spend 80%
of funds on Out-of-School Youth and 20% of funds on work experience activities under
WIOA regulations.
Organization Services # of Youth
Served
Contract
Amount
OC Children's
Therapeutic Arts
Center
Serve Youth with disabilities &
foster youth; Exec. Admin
Cert; Childcare Worker Cert;
Paid WEX
20 $160,000
Charitable Ventures of
Orange County
dba Project Kinship
Serve Probation Youth,
Guard Card; Forklift Cert; Silk
Screening; Paid WEX
20 $160,000
OC Conservation Corps
Serve Probation Youth,
Construction Training; Forklift
Cert; Customer Service Cert;
Paid WEX
14 $115,000
Total 54 $435,000
Award Youth Agreements Funded with Federal Workforce Innovation and Opportunity
Act Fund to Three Providers.
July 6, 2021
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FISCAL IMPACT
Funds in the amount of $435,000 for these agreements are available in the WDB Youth
Council, Payment to Subagent account (account no. 12318750-69135) of the Fiscal Year
2021-22 budget.
EXHIBIT(S)
1. Agreement – Orange County Children’s Therapeutic Arts Center
2. Agreement – Orange County Conservation Corps
3. Agreement – Charitable Ventures of Orange County dba Project Kinship
Submitted By: Steven Mendoza, Assistant City Manager
Approved By: Kristine Ridge, City Manager
AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT
THIS SUBAWARD AGREEMENT, made and entered into this 6th day of July, 2021,
by and between the City of Santa Ana, a charter city and municipal corporation duly organized and
existing under the Constitution and laws of the State of California ("CITY") anc:!_ Orange County
Children's Therapeutic Arts Center, a non-profit corporation identified by the assigned Data Universal
Numbering System (DUJ\!S) Number O 14317940 ("SUBRECIPIENT").
RECITALS:
A.CITY has been desi gnated a Local Workforce Development Area (LWDA)
under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"),
Catalog of Federal Domestic Assistance (CFDA) Number 17 .259 and Federal Award Identification
Number (FAIN) AA253421455A6.
B.The State of California has created the LWDA to administer the Act programs
operated by the State of California pursuant to the Act.
C.As a LWDA, CITY is entitled to receive federal funds to establish programs to
increase the employment, retention and earnings of Participants, and increase occupational skills
attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare
dependency, and enhance the productivity and competitiveness of the nation ("said program").
D.SUBRECIPIENT is experienced in operating workforce development programs
for at-risk youth that provide preparation for secondary and post-secondary education, occupational
training, and employment skills for entry into the labor market.
California law.
E.SUBRECIPIENT is willing to operate said program pursuant to the Act and
WHEREFORE, for and in consideration of the respective and mutual covenants and
promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties
hereto do hereby agree as follows:
I.
SUBRECIPIENT'S OBLIGATIONS
A.SUBRECIPIENT agrees to provide the following services pursuant to said
program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit
A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FF ATA)
per 2 CFR §200.331 (a)(l)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR
§200.331(d) and 2 CPR §200.328, both attached hereto and by this reference incorporated herein.
SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of
payment to SUB RECIPIENT otherwise provided for hereinafter.
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EXHIBIT 1
B.SUBRECIPIENT agrees to provide benefits to individuals who participate in the
activities and services funded by this Agreement ("Participants") in accordance with the standards and
requirements set forth in the Act.
C.SUBRECIPIENT agrees to perform the services set forth herein m a
professional, timely and diligent manner.
D.SUBRECIPIENT shall provide wages and benefits to Participants in accordance
with the standards and requirements of the Act, including Section 181 of the Act.
E.SUBRECIPIENT shall adhere to the Labor Standards described in the Act,
including Section 181 of the Act.
F.SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under
the WIOA'', attached hereto as "Exhibit E" and incorporated herein as though fully set forth in 20 CFR
658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and
the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a
violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any
decision of CITY, the State or the federal government relating to the complaint shall be binding and
followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system
that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of
employment; these procedures shall be approved in writing by CITY.
G.As a condition of this award of financial assistance under the Act to
SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or
activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry
out such programs or activities, that it will comply fully with the nondiscrimination and equal
opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity
provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the
requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of
the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended;
the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and
with all applicable requirements imposed by or pursuant to regulations implementing those laws,
including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and
CITY have the right to seek judicial enforcement of this assurance.
H.SUBRECIPIENT agrees that no participant(s) shall commence training prior to the
approval of funding pursuant to Section 123 of the Act.
I.SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and
review requirements:
1.SUBRECIPIENT agrees to maintain such records and submit such
reports, data and information, on the form and containing such information, at such times as
CITY may request or require regarding the performance of SUBRECIPIENT'S services or
activities, costs or other data, including but not limited to, Participants' attendance, payroll
records and job duty statements.
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EXHIBIT 1
2.SUBRECIPIENT agrees to forward to the Santa Ana WORK Center
Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701
completed Workforce Innovation and Opportunity Act Application form and supporting
documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent
updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce
Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of
participant; and the Workforce Innovation and Opportunity Act Follow-Up form within 15 days
following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter
information on the State of California's Ca!Jobs database system as instructed and requested by
the Santa Ana WORK Center Administration.
3.CITY, the State of California and the United States government and/or
their representatives shall have access for purposes of monitoring, auditing and examining of
SUBRECIPIENT'S activities, performance, books, documents, papers, records of
SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants
related to this Agreement. Such agencies or representatives shall also schedule on-site
monitoring at their discretion. Monitoring activities may also include, but are not limited to,
questioning employees and Participants and entering any premises or onto any site in which any
of the services or activities funded hereunder are conducted or in which any of the records of
SUBRECIPIENT are kept (2 CPR §200.330). Nothing herein shall be construed to require
access to any privileged or confidential information as set forth in federal or state law.
4.In the event SUBRECIPIENT does not make the above-referenced
documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay
all necessary and reasonable expenses incurred by CITY in conducting any audit at the location
where said records and books of account are maintained.
5.All accounting records and evidence pertaining to all costs of
SUBRECIPIENT and all documents related to this Agreement shall be kept available at the
location where SUBRECIPIENT conducted the program, as well as in the County of Orange,
for the duration of this Agreement and thereafter for three (3) years after completion of an audit.
Records which relate to (a) complaints, claims, administrative proceedings or litigation arising
out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which
CITY, the State of California or the United States Government take exception, shall be retained
beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or
exceptions.
J.Without prejudice to any other section of this Agreement, SUBRECIPIENT
shall, where applicable, maintain the confidential nature of information provided to it concerning
Participants in accordance with the requirements of federal and state law. Notwithstanding the
foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States
Government or their representatives, all records requested for administrative purposes, including
audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs
incurred and services rendered hereunder.
K.SUBRECIPIENT agrees to complete a monthly Invoice fonn showing in detail
the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement
contract. Accounting records must be supported by such source documentation as invoices, bills,
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EXHIBIT 1
statements, proof of payment, such as cancelled checks, payment confirmations, account statements,
paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2
CPR §200.101(b)(2)). SUBRBCIPIENT agrees to submit the above-stated documents to the WDB
Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth
(10th) day of the month following the month in which SUBRECIPIENT'S services are performed.
Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said
deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said
deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the
option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT
ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues
over costs or use such excess revenues as program income for additional training activities authorized
under the Act.
L.SUBRECIPIENT agrees to expend all funds in accordance with all applicable
federal, state and local laws and regulations. SUBRBCIPIENT also agrees to provide, at
SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM.
M.SUBRECIPIENT shall arrange independently for an audit that includes WIOA
funds received from CITY, in accordance with the Act, 2 CPR 200.500. SUBRECIPIENT shall submit
one original of each required audit report to CITY within thirty (30) days after the date received by
SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its
option, withhold payment of funds, disallow funds, or suspend additional grant funds.
N.SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide
services to any participant where costs of training are paid for by any other person or entity.
0.SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CPR
Part 200 of the U.S. Office of Management and Budget (0MB) and all other applicable federal statutes
and executive orders and their implementing regulations, including regulations at 29 CPR Part 97.
P.SUBRECIPIENT shall comply with the requirements of federal regulations
found at 29 CPR Part 93, which provide that no appropriated funds may be expended by the recipient
of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or
attempting to influence an officer or employee of any agency, member of Congress or an officer or
employee of a member of Congress in connection with awarding of any federal contract, the making of
any federal grant or loan, entering into any cooperative agreement and the extension, renewal,
amendment or modification of any federal contract, grant, loan or cooperative agreement.
SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in
"Exhibit F," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit
said signed Certification to CITY prior to performing any of its obligations under this Agreement and
prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the
terms and conditions of this Agreement.
Q.SUBRECIPIENT agrees to provide a drug-free work place and to execute a Drug
Free Workplace Certification as set forth in "Exhibit G" attached hereto and incorporated herein by
this reference.
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EXHIBIT 1
R.SUBRECIPIENT, in accordance with the Child Support Compliance Act,
recognizes and acknowledges the importance of child and family support obligations and shall fully
comply with all state and federal laws relating to child and family support enforcement, including, but
not limited to: disclosure of information and compliance with earnings assignment orders, as provided
in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to
the best of its knowledge is fully complying with the earnings assignment orders of all employees and
is providing the names of all new employees to the New Employee Registry maintained by the
California Employment Development Department (EDD).
S.SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and
all applicable federal regulations, including, but not limited to, the Code of Federal Regulations,
Subtitle A-Office of Management and Budget Guidance for Grants and Agreements, as well as all
applicable state and local regulations.
T.SUBRECIPIENT agrees to remain in compliance with the Certification
Regarding Debarment ("Exhibit H"), as required by the regulations implementing Executive Order
12549, Debarment and Suspension, (2 CPR Part 180).
U.SUBRECIPIENT agrees to provide priority of services for veterans and eligible
spouses pursuant to 20 CPR Part 1010, and the regulations implementing priority of service for
veterans and eligible spouses in Department of Labor job training programs under the Jobs for
Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008.
V.SUBRECIPIENT acknowledges that the official name for the statewide system
of providing employment and training through the WIOA partnerships and various other local
programs is "America's Job Center". To achieve the goals of this grant, it is important that the public
has a quick and easy method to identify that the proj eels or programs they are taking part in are part of
the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in
accordance with the State of California guidelines for such use, on all public materials, such as
statements, press releases, brochures, advertisements, reports and other documents describing projects
or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is
used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a
proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job
Center logo in any manner that would imply that the State of California endorses a commercial
product, service or activity.
II.
CITY'S OBLIGATIONS
A.On May 14, 2021, the CITY was awarded a Department of Labor Workforce
Innovation and Opportunity Act youth grant of$751,794.00 for fiscal year 2021-2022. CITY agrees to
pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of
the Act a sum not to exceed $160,000.00 for SUBRECIPIENT'S perfonnance in accordance with the
Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this
Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as
provided hereinabove.
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B.Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the
SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated
between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate
negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in
2 CFR §200.414(b) Indirect (F&A) costs.
C.SUBRECIPIENT has the ability to adjust line item amounts in the budget with
the approval of the Executive Director, so long as the total Budget amount does not increase.
D.CITY agrees to provide for on-site monitoring reviews of said program
operation at least annually. In addition, monthly desktop reviews of pertinent information will be
conducted.
E.CITY has the right to de-obligate the funds hereunder, and take such funding
back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by
SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available
funding. III. TERM OF AGREEMENT
A.This Agreement shall commence on July 6, 2021, and all duties arising under
this Agreement shall have been performed by June 30, 2022. The Term of this Agreement may be
extended by a writing executed by the City Manager and the City Att9mey. SUBRECIPIENT
acknowledges and agrees that it must provide follow-up services for one (1) year after the Term,
whether funded or not.
B.SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2
CFR §200.343, including the following:
1.SUBRECIPIENT must submit, no later than ninety (90) calendar days
after the end date of the period of performance, all financial, performance, and other reports as required
by the terms and conditions of the Federal award;
2.Unless the CITY authorizes an extension, SUBRECIPIENT must
liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after
the end date of the period ofperfonnance as specified in the terms and conditions of the Federal award;
3.SUBRECIPIENT must promptly refund any balances ofunobligated cash
that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for
use in other projects (See 0MB Circular A-129 and 2 CFR §200.345);
4.SUBRECIPIENT must account for any real and personal property
acquired with Federal funds or received from the Federal government in accordance with 2 CFR
§§200.310-200.316 and 200.329; and,
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EXHIBIT 1
5.The CITY should complete all closeout actions for the Federal award no
later than one year after receipt and acceptance of all required final reports.
IV.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall it be
construed to create an employer-employee relationship, a joint venture relationship, or to allow the City
to exercise discretion or control over the professional manner in which Consultant performs the
services which are the subject matter of this Agreement; however, the services to be provided by
Consultant shall be provided in a manner consistent with all applicable standards and regulations
governing such services. Consultant shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
V.
WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS
A.SUBRECIPIENT shall use appropriate funds received from CITY to provide
workers' compensation to all those hired by SUBRECIPIENT under this Agreement.
B.SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees
or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard
does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any
other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer.
VI.
APPLICABLE GUIDELINES
A.The parties hereto agree that SUBRECIPIENT shall comply with all applicable
federal and state laws and regulations, including, but not limited to the Performance Indicators
(Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and
applicable regulations, and the U.S. Department of Labor guidelines and regulations, including
amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby
incorporated by reference and made part of this Agreement as though fully set forth herein.
B.SUBRECIPIENT also assures and certifies that:
1.SUBRECIPIENT acknowledges and confirms that the U.S. Department
of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are
in education/training activities, or in unsubsidized employment during the 2nd quarter after exit; (b)
Percent of Participants who are in education/training, or in unsubsidized employment during the 4th
quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2nd quarter after exit; ( d) Percent of Participants who obtain recognized postsecondary credential or
secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who,
during the program, are in education or training that leads to a recognized postsecondary credential or
employment and who are achieving measurable skill gains; and, (f) effective in serving employers.
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SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may
be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal,
State, and local law.
2.SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of
1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the
grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in,
be denied the benefits of, or be otherwise subjected to discrimination under this Agreement.
3.SUBRECIPIENT shall comply with any and all federal laws limiting the
political activity of employees hired under this Agreement.
4.SUBRECIPIENT shall comply with the requirements that no program
under the Act shall involve political activities.
5.RECORD INSPECTION. SUBRECIPIENT shall provide the U.S.
Department of Labor and the Controller General, by and through any authorized representative, as well
as the WIB Administrative Office, access to and the right to examine all records, books, papers or
documents relating to the accounting and use of funds under this Agreement for a three-year period
from and after the effective date of this Agreement.
6.No person with responsibilities in the operation of any program under the
Act shall discriminate with respect to any program participant or any application for participation in
such program because of race, creed, color, national origin, sex, political affiliation or beliefs.
7.SUBRECI PIENT shall maintain appropriate standards for health and
safety in work and training situations.
8.SUBRECIPIENT shall comply with general provisions, assurances, and
execute the Assurances and Certifications attached hereto as "Exhibit I" and incorporated herein.
9. EQUAL OPPORTUNITY. Any literature distributed by
SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its
programs under this Agreement shall state that its programs are supported by the City of Santa Ana and
the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity
employer/program" and that "auxiliary aids and services are available upon request to individuals with
disabilities."
10.Based on the population eligible to be served, or likely to be directly
affected by the WIOA program or activity, the services or information may need to be provided in a
language other than English in order to allow such population to be effectively informed about or able
to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take
reasonable steps to provide services and information in appropriate languages after considering the
scope of the program or activity, and the size and concentration of the population that needs services or
information in a language other than English.
11.SUBRECIPIENT certifies that all property, finished or unfinished
documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of
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in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the
SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this
Agreement, will be limited to use within the activities outlined in this agreement and will remain the
property of the United States Government and/or CITY. Upon termination of this Agreement,
SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them
in accordance with the direction of the CITY.
12.SUBRECIPIENT certifies that this Agreement does not provide for the
advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to
support or sustain any school, college, university, hospital or other institution controlled by any
religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the
Constitution of the State of California, regarding separation of church and state.
13. PATENT, COPYRIGHTS AND RIGHTS 1N DATA. The
SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program
developed, or data assembled, as a result of performance of work under this Agreement, within
seventy-four (74) days of invention, development or assembly. The CITY, State of California, and
U.S. Department of Labor will have the right to patent any invention and copyright any written product
or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT
will transfer all pertinent infonnation, specifications and right, title and interest to the designated
agency.
14.INVENTIONS, PATENTS AND COPYRIGHTS.
A.Reporting Procedure. If any project produces patentable items, patent rights,
processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or
agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall
report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY
and the DOL and its representative on these matters, the DOL shall determine whether to seek
protection on the invention or discovery. The DOL and its representative shall determine how the
rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated
and administered in order to protect the public interest consistent with the "Governmental Patent
Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23,
1971, and Statement of Government Patent Policy as printed in 36 FR 16889).
B.Copyright Policy.
1.Unless otherwise provided in the terms of the grant or agreement, when copyright
able material is developed in the course of or under a DOL Grant or a greement, the author and the
CITY which developed the work is free to copyright material or to permit others to do so. The
SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty-free,
nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all
copyrighted material.
2.The DOL reserves a royalty-free, nonexclusive, and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes:
(a)The copyright in any work developed under any grant, sub-grant, or contract under a grant or
subgrant; (b) Any right of copyright to which a grantee, subgr antee or a SUBRECIPIENT purchases
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ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29
CPR Part 97.34.
C.Rights to Data. The DOL and the CITY shall have unlimited rights to any data
first procured or delivered under this Agreement.
15.CLEAN AIR/ CLEAN WATER ACT. If the grant hereunder exceeds
$100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)];
Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental
Protection Agency ("EPA") regulations ( 40 CPR Part 35) as any may now exist or be hereafter
amended. Under these laws and regulations, the SUBRECIPIENT assures that:
CONDUCT:
(a)No facility to be utilized in the performance of the proposed grant has been listed
on the EPA List of Violating Facilities;
(b)It will notify CITY prior to award of the receipt of any communication from the
Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be
utilized for the grant is under consideration to be listed on the EPA List of
Violating Facilities; and,
( c)It will notify the CITY and the EPA about any known violation of the above laws
and regulations.
16.SUBRECIPIENT agrees to adhere to the following STANDARDS OF
a.General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in
order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This
Agreement will be administered in an impartial manner, free from errors to gain personal, financial,
political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will
avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias,
special interest or desire for personal gain.
b.Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of
its employees who were formerly employed by the State of California or CITY, in a position that could
have enabled such individuals to impact policy regarding or implementation of programs covered by
this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this
Agreement for a period of not less than two (2) years following the termination of such employment.
c.Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any
executive or employee of SUBRECIPIENT will receive favorable treatment when considered for
enrollment in programs provided by, or employment with, SUBRECIPIENT.
d.Conducting Business Involving Close Personal Friends and Associates. Executives and
employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can
be exerted by personal friends and associates and, in administering this Agreement, will exercise due
diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to
friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with
Page 10 ofl7
EXHIBIT 1
a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or
a voting or non-voting member of the Workforce Investment Board (WIB), a permanent record of the
transaction will be retained.
e. Avoidance of Conflict of Economic Interest. No executive or employee of
SUBRECIPIENT elected official in the area, or voting or non-voting member of a WDB, will solicit or
accept money or any other consideration from a third person, for the performance of an act reimbursed
in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased
with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No
voting member of the WDB will cast a vote on the provision of services or vote on any matter which
would provide direct financial benefit to that member or any business or organization which the
member directly represents.
f.Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to
comply with federal requirements regarding the limitations on salary and bonus payments in
accordance with Public Law 109-149, Section 7013.
VII.
HOLD HARMLESS
A.SUBRECIPIENT shall indemnify and save hannless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or
proceedings of any kind or nature, including, but not by way of limitation, workers' compensation
claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its
employees or subcontractors.
B.SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indel1ll1ify and save
hannless CITY, its officers, agents and employees, from and against any and all claims, demands, suits,
actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of
SUBRECIPIENT, its employees or subcontractors.
VIII.
INSURANCE
1.Commercial General Liability. SUBRECIPIENT agrees to obtain and keep in force
during the term of this Agreement a policy of comprehensive commercial general liability insurance
insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or
death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not
less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in
any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of
comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of
California, Employment Development Department, at least thirty (30) days written notice prior to
cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California,
its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to
Page 11 of17
EXHIBIT 1
any other coverage or self-insurance of the State of California and CITY (in substantially the form as
Exhibit J , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a
certificate of self-insurance.
2.Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain,
during the effective period of this Agreement, broad form automobile liability coverage with at least
$1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non-owned
automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or,
in the event that CITY will not utilize such owned/leased automobiles but intends to require
employees, Participants or other agents to utilize their own automobiles in the perfonnance of this
Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants,
or agents as self-certification of automobile insurance coverage. Governmental entities may substitute
a certificate of self-insurance.
3.Workers' Compensation. If SUBRECIPIENT is an "employer", as set forth in
California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in
California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the
term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by
Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of
cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those
Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to
California Labor Code Section 3350, et seq.
4.Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of
insurance covering loss or damage to any and all Equipment provided to or purchased by
SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full
replacement value thereof, providing protection against the classification of fire, extended coverage,
vandalism, malicious mischief, theft, and special extended perils. Governmental entities may
substitute a certificate of self-insurance.
5.Youth Protection. To maintain a safe enviromnent, funded youth providers that
serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual
Abuse & Molestation insurance coverage of at least $1,000,000. Youth providers will be held
responsible for conducting a background clearance (live-scan) for staff that have direct interaction with
youth Participants that are under the age of 18.
6.Proof of Insurance. Certificates and endorsements must be submitted and approved by
CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will malce no
payments under this Agreement until the required certificates and endorsements have been approved by
CITY.
IX.
CORPORATE STATUS
All corporate SUBRECIPIENTs shall be in good standing, without suspension by the
California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in
corporate status or suspension shall be reported immediately to CITY.
Pagel2ofl7
EXHIBIT 1
X.
ASSIGNABILITY
None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement
shall be subcontracted or assigned to any agency, consultant, or person without the prior wr itten
consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to
this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement
regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assignment shall terminate or
alter the legal obligations of SUBRECIPIENT pursuant to this Agreement.
XI.
LAWS GOVERNING THIS AGREEMENT
In its performance under this Agreement, SUBRECIPIENT shall fully comply with the
requirements of the following, whether or not otherwise referred to in this Agreement:
1.The Act and all applicable federal statutes, regulations, policies, procedures and directives,
including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654
2.All applicable State statutes, regulations, policies, procedures and directives;
3.All applicable CITY policies, procedures and directives;
4.All applicable local ordinances and requirements, including use permits and licensing;
5. Court orders applicable to its operation; and,
6.The terms and conditions of this Agreement.
If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with
such or will notify CITY after enactment or modification that it cannot so comply. CITY may
thereupon terminate this Agreement, if necessary.
XII.
EXCLUSIVITY AND AMENDMENT OF AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains
all the covenants and agreements between the parties with respect to such employment. Each party to
this Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein, and that no other agreement or amendment hereto shall be effective unless executed
in writing and signed by both CITY and SUBRECIPIENT.
Page 13 ofl7
EXHIBIT 1
XIII.
FRAUD
SUBRECIPIENT shall immediately report to CITY all instances and facts concerning
possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this
Agreement.
XIV.
CONTINGENCY OF FUNDS
SUBRECIPIENT acknowledges that approval of and funding for this Agreement is
contingent upon State approval, and funds received or obligated from the State of California to CITY.
If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify
SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or
cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or
reimbursement of costs incurred hereunder.
xv.
TERMINATION
A.This Agreement may be terminated by either party at its sole discretion, upon thirty (30)
days written notice to the other party. Notice shall be deemed served on the date of mailing. However,
SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant.
B.In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations
hereunder, CITY may declare a default and termination of this Agreement by written notice to
SUBREC IPIENT, which default and termination shall be effective on a date stated in the notice which is
to be not less than ten (10) days after certified mailing or personal service of such notice, unless such
default is cured before the effective date of termination stated in such notice. If terminated for cause,
CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the
term ination thereof, including the payment of money, except for payment for approved expenses incurred
for services satisfactorily and timely performed prior to the mailing or service of the notice of termination,
and except for reimbursement of (1) any payments made for services not subsequently performed in a
timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance.
XVI.
DISPUTES
Except as otherwise provided in this Agreement, any dispute concerning any question
arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision
to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City
shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of
such copy, CITY receives from SUBRECIPIENT written request to appeal said decision.
Procedures governing the appeal shall be prescribed by CITY and/or the State of
California in accordance with the Act and all corresponding regulations and 0MB circulars. Pending
final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless
the dispute involves a change order.
Pagel4of17
EXHIBIT 1
XVII.
BREACH -SANCTIONS
If, through any cause, SUB RECIPIENT violates any of the terms and conditions of this
Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant
to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes
disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all
amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations,
CITY shall also have the right at its sole discretion to either: (I) discontinue program support until
such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or
prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by
offsetting or debiting from cutTent claims or invoices, if after thirty (30) days' written notice
SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3)
terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in
accordance the notice provision in Paragraph XVIII herein below.
XVIII.
NOTICES
All notices, reports and correspondence between the parties hereto respecting this
Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as
follows:
CITY:
CLERK:
SUBRECIPIENT:
City of Santa Ana
Manager, WDB Administrative Office P.O.
Box I 988 (M-76)
Santa Ana, CA 92702
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P .0. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714) 647-6956
Orange County Children's Therapeutic Art
Center 2215 N. Broadway, Santa Ana, CA
92706 Phone: (714) 547-5468
Fax: (714) 564-6990
XIX.
MERGER
This Agreement, together with the attachments hereto, expresses the total understanding
of the parties. There are no oral understandings of the parties or terms and conditions other than as
stated herein.
Page 15 of 17
EXHIBIT 1
xx.
VALIDITY
The invalidity in whole or in part of any provision of this Agreement shall not void or
affect the validity of any other provision of this Agreem ent.
XXI.
MISCELLANEOUS PROVISIONS
a.Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to
CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in
the body of this Agreement.
{Signatures on following page)
Page 16 ofl7
EXHIBIT 1
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above-written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM: Sonia R. Carvalho
City Attorney
e ty Attorney
RECOMMENDED FOR APPROVAL:
Steven A. Mendoza Executive Director
Commwiity Development Agency
"CITY 11
By:----------Kristine Ridge
City Manager
"SUB RE CIPIENT"
By: ����•Name: Dr. Ana Jimene-Hami
Title: Executive Director Tax ID#: 33-0930891
Page 17 oft 7
EXHIBIT 1
2021-22 Orange County Children's Therapeutic Arts Center
Youth Employment Program -WIOA Proposal
1.Experience/Qualifications (1 page max):
A.Agency description -The Orange County Children's Therapeutic Arts Center (OCCTAC) has been
in operation for 20 years in the City of Santa Ana. Our agency has grown significantly
throughout the years, and established strong community partnerships, such as the City of Santa
Ana, the Santa Ana Unified School District, the Santa Ana College, the County of Orange, and
others. OCCTAC has served over 20,000 youth since the year 2000, rising from 100 students in
its first year to more than 6000 youth each year! OCCTAC prioritizes on serving at-risk youth,
foster youth, high school dropout students, homeless youth and youth with disabilities. Our
programs integrate youth with and without disabilities in a nurturing, community-based
environment, which teaches respect, disability awareness, and full inclusion.
B.List the facility address and major cross streets. OCCTAC is located at 2215 N Broadway,
Santa Ana, CA. 92706. Our major cross streets are North Broadway and Buffalo.
C.Indicate hours of operation for facility -OCCTAC is opened 6 days per week (Monday -
Saturday), from 8:30am until 8:00 pm, but closed on Sundays.
D.Briefly indicate what makes your facility youth friendly and suitable for the proposed
program. OCCTAC is strategically located close to bus terminals for the convenience of the
youth; and our facility is compliant with all ADA guidelines and regulations. Our facility,
location, hours of operations, and wide variety of programs makes our facility youth friendly
and suitable for the proposed WIOA program.
E.Provide brief information on the following elements:
1.Average annual operating budget and sources of revenue -The average annual operating
budget for the OCCTAC is approximately $1,200,000. OCCTAC's sources of revenue come
from a variety of sources, including the Santa Ana Unified School District, the County of
Orange, other grants, fee for service, private donations, public donations, and fund raising.
2.Brief description of staff -OCCTAC is staffed by highly qualified bilingual staff, including:
credentialed teachers, artists, therapists, case managers, counselors, and others. The WIOA
Program will be staffed by a full time Case Manager, a Job Developer, a Career Counselor, an
Arts/Technology Mentor and a Literacy/Math Tutor.
3.Past experience with WIOA programs or other youth programs -OCCTAC has been serving
the Santa Ana youth for 19 years; and we have operated WIDA programs since the year 2005!
Every year our Youth Employment program grows and demonstrates positive outcomes with
the participants. We are very proud of our accomplishments throughout the years!
4.What kind of impact has your organization made on the youth community -OCCTAC has
had a tremendous impact on the Santa Ana youth community. We are very proud of our
accomplishments throughout the years. OCCTAC's innovative approach, which combines the
arts, education, health and technology programs, provides youth a variety of programs they
can engage in. Furthermore, our WIOA program participants always have successful
outcomes. In 2017-18, our WIOA participants attained employment/entered education at a
rate of 89 %, attained a credential at a rate of 89 %, and attained Literacy and Numeracy gains
a rate of 73%. These outcomes demonstrate the commitment and dedication of our
wonderful WIOA program staff.
1
EXHIBIT 1
2021-22 Orange County Children's Therapeutic Arts Center
Youth Employment Program -WIOA Proposal
2.Proposed Program: (1 page max)
A.Provide an overview of the program's main objectives.
The WIOA program at OCCTAC is an extension of our current educational services provided to
older youth to empower and provide life-changing opportunities for all youth. OCCTAC has
been working with WIOA participants since 2005. The program will continue to provide 13 out
of 14 WIOA elements: educational services, job training, paid work experience, adult
mentoring, literacy & math tutoring, career & educational counseling, occupational skills
training and education, supportive services, certificate programs, leadership opportunities,
comprehensive counseling, financial literacy, entrepreneurial skills training, labor market
information, and activities to help youth prepare for post-secondary education and follow-up
services. OCCTAC staff will refer participants to alternative secondary school services with
College and Career Preparatory Academy (CCPA) or Santa Ana College School of Continuing
Education.
The program will take place primarily at our community-based center in Santa Ana. Participants
will engage in a variety of educational and job training activities, including classroom and
workshop instruction. All participants will be required to meet individually with key staff,
participate in daily and weekly educational trainings, and weekly workshops. In addition, WIOA
participants will also engage in weekly "hands-on" work experience and job training
opportunities at our agency and other offsite job trainings in the community. Please see below
Table 1 for an overview of the program timeline for the entire year.
TABLE 1-Program Timeline from July 2021-June 30, 2022
Program Timeltne Program Activities & Training
Month 1-2 •Orientation of program and services with Case Manager
Objectives: •Employability/Job Skills assessment with Case manager
.
Program Overview, •Basic Skills/Academic levels assessment with Literacy and Numeracy tutorAssessments, •Career interest assessment and survey with Career CounselorParticipant Goals •Determine Employment and Academic goals•Initiate bi-monthly meetings with Case Manager to discuss goals and service
needs of participants
Months 3-8 •Initiate paid work experience
Objectives: •Initiate weekly Leadership/Job/Life skills workshopsEducational Guidance, •Initiate weekly tutoring of Literacy and/or Numeracy skillsTutoring, Vocational Training, •Continue bi-monthly meetings with Case Manager to discuss pr ogressJob Training, Workshops & •Continue monthly meetings with Career Counselor for academic guidanceWork Experience •Continue monthly support group with other WIOA participants and staff
Month 9-12 •Continue bi-monthly meetings with case manager to discuss program goals,
Objectives: and for intense employability skills and job search training
Employability/Job Skills •Continue tutoring, if necessary& Job Search •Continue monthly life skills training•Continue weekly workshops with WIOA participants and staff
B.Please see below in sections 3-17 a full description of the program.
2
EXHIBIT 1
2021-22 Orange County Children's Therapeutic Arts Center
Youth Employment Program -WIOA Proposal
3.Population (2 pages max):
A.Describe the total number of youth that will be served by this grant. -The WIOA program at
OCCTAC will serve a total of 20 WIOA participants. The program will serve 16 out of school
youth (ages 16 -24) and 4 in-school youth (ages 16 -21) for a total of 20 youth.
B.Describe the age range of the youth that will be served -The WIOA program will serve
participants as young as 14 and as old as 24 years of age.
C.Describe minimum requirements that youth need to have in order to be enrolled into your
program. Aside from the basic WIOA requirements of being a Santa Ana Resident (16-24 yrs.),
and having a right to work documentation, our participants have to complete the following:
1)complete a background check, 2) obtain a negative TB test, and 3) attend a mandatory
orientation session before completing the eligibility documentation.
D.Special consideration for organizations that can serve the following youth
populations: (80% of Out-of-School youth (required); 10% of youth with disabilities;
10% of foster/emancipated youth; 10% homeless youth and 10% of youth on
probation). See below Table 2 for past Enrollment Numbers and percentages.
Table 2-Percentages of Youth Population served at OCCT AC
Youth Population 2015-16 2016-17 2017-18 2018-19
OutofSchoolYouth 75% 75% 80% 82%
Youth with Disabilities 25% 25% 50% 52%
Fo ster Youth 15% 15% 5% 0%
High School Dropouts 15% 30% 20% 9%
Youth on Probation 5% 0% 0% 0%
Homeles s Youth 5% 5% 10% 4%
As seen on Table 2 above, OCCTAC has exceeded the minimum percentage required by this
grant in most youth populations/categories, except for foster youth and youth on probation.
Therefore, this year we will expand our network and community partnerships to ensure the
minimum of 10% for these target populations, and establish new partnerships. One new
potential partner is Project Kinship, who serves youth on probation and is located in the same
facility where OCCTAC is located! We have had some preliminary conversations on the
possibility of getting referrals from them. Furthermore, OCCTAC's ED has scheduled a meeting
in February with key staff at the County of Orange, Social Services to discuss the need for more
foster youth referrals to our agency. See letter of support from the County, SS -Attachment C.
E.Specify how the targeted youth populations (out-of-school, youth with disabilities,
foster/emancipated, probation, homeless) will be recruited. OCCTAC has excellent community
partnerships that will help us fulfill our enrollment goals and targeted youth populations. See
below a summary of youth populations and partners.
3
EXHIBIT 1
2021-22 Orange County Children's Therapeutic Arts Center
Youth Employment Program -WIOA Proposal
1.Youth with Disabilities: OCCTAC has had a strong partnership with the Santa Ana Unified
School District, Transition Partnership Program (TPP) during the past 12 years, in order to
serve youth with disabilities. As seen in Table 2, OCCTAC has exceeded the 10% minimum
and last year served 50% of youth with disabilities! We are grateful to our key community
partner SAUSD TPP program staff for all of their referrals and support!
2.Foster/Emancipated Youth: OCCTAC will continue to collaborate with the County of Orange,
Social Services, to continue to serve foster/emancipated youth. OCCTAC has been a partner
with the County since 2007. We are looking forward to strengthening this partnership and
serve more foster/emancipated youth in Orange County this year!
3.Youth on Probation: As stated previously, OCCTAC has been in preliminary conversations
with the ED at Project Kinship (Steven Kim) on the possibility of collaborating and getting
referrals from their program for our WIOA program. Project Kinship recently moved their
operations to the same building (2215 N. Broadway -second floor) where OCCTAC agency is
located! The mission of Project Kinship is to provide support and training to lives impacted
by incarceration, gangs, and violence through hope, healing, and transformation.
4.Homeless Youth: OCCTAC is very excited to collaborate this year with the WISEPlace, an
organization that focuses primarily on serving homel ess women (youth and adults).
WISEPlace will continue to refer homeless youth to OCCTAC's Youth Employment Program,
as well refer adults to the various Santa Ana College certificate programs available at
OCCTAC. We are very excited about this new community partnership!
In addition to our excellent community partnerships, OCCTAC will continue to conduct
community outreach and special community events throughout the year to promote our
programs and inform the youth in the Santa Ana community about this wonderful WIOA
program. See Table 3 for more information.
F.Include a Letter(s) of Support from organizations that have agreed to refer youth to your
program as Attachment C. -See attached the following letters from our community partners:
1)Santa Ana Unified School District, TPP -Youth with Disabilities; 2) County of Orange, Social
Services -Foster Youth; 3) WISEPlace -Homeless Youth; 4) Santa Ana College -All Referrals
and Services.
G.Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by
the 2nd quarter of the program (December 31, 2021). In addition to referrals from our key
community partners, we have established a timeline that will help us with our Community
Outreach and Recruitment plan in the City of Santa Ana. Please see below Table 3 which
summarizes our recruitment plan to ensure 100% of enrollment of youth by 2nd quarter.
4
EXHIBIT 1
2021-22 Orange County Children's Therapeutic Arts Center
Youth Employment Program -WIOA Proposal
Table 3-Community Recruitment Plan to ensure 100% enrollment of youth by 2 nd quarter
Orientation Last Friday of the Last Friday of the Last Friday of the Last Friday of the Last Friday of the
What is WIOA? month month Month Month Month
All High All High School Target Foster, Target Foster, Target Foster,
Community School Classes -targeting Homeless & Homeless & Homeless &
Presentations Classes-Youth with Probation Youth Probation Youth Probation Youth in
targeting disabilities in ln the community in the the community
Youth with SAUSD, TPP. (County, SS community (County, SS
disabilities in Orangewood, (County, SS Orangewood,
SAUSD, TPP. WisePlacel. Orangewood, WisePlace).
WisePlacel.
Summer Summer Attend all back to Provide Provide
Community Community Fairs Community Fairs school events at information at information at
Outreach and Events -and Events-SAUSD and TPP OCCTAC & SAUSD big community
Provide Flyers to Provide Flyers to partnership Open Houses & events, such as:
all community all community community Parent/Teacher "Neche de
agencies in Santa agencies in Santa events. Conferences a lta res" event &
Ana Ana others
Inform community Set appointments Set Set appointments Set appointments
Youth partners that we with all youth appointments with all youth with all youth
Referrals will start taking referred to with all youth referred to referred to
referrals staring program as of July referred to program program
July ist . ist. program
Contact Youth Contact all youth Set appointments Set Set appointments
that where with youth with appointments with youth with
interested in WJOA prior interest with youth with prior interest
2018 -2019 year prior interest
after full
enrollment.
4.Assessment (1 page max):
A.Youth Service Providers are required to use the Test for Adult Basic Education (TABE)
assessment tool, but may use other assessment tools upon approval. -OCCTAC will
continue to use TABE testing with all our WIOA participants.
B.Describe how your program will conduct assessments for youth participants, elaborate
on the type of assessment tools or surveys that will be used. -At intake, all participants
will be given a TABE test to determine the participant's Educational Functional Level in
Literacy and Numeracy. The TABE test will determine the needs of the participants in both
academic areas. Additionally, they will aid in the facilitation of the weekly tutoring sessions.
All WIOA participants will be assessed after 3 months of tutoring to see their progress in
each academic/subject area. If the youth goes up by 2 grade levels or more, the youth can
take the final Post Test assessment. All participants will continue with the tutoring sessions
if they score under 9.1 level.
5
EXHIBIT 1
2021-22 Orange County Children's Therapeutic Arts Center
Youth Employment Program -WIDA Proposal
C.Describe knowledge of the barriers that youth encounter -OCCTAC has served many
youth with different barriers in life throughout our 19 years of community service! The
majority of the barriers include youth with disa bilities, youth with basic skills deficient,
English language learners, low-income youth, homeless youth, youth in foster care or
emancipated, pregnant or parenting youth, high school dropouts and other barriers.
OCCTAC is very com mitted to serving all youth with these barriers. The following numbers
represent the youth we served during the 2017-18 program year with different barriers.
Out of the 20 youth served, 50 % had a disability, 15 % were Parenting Teens, 20% were HS
dropouts, 10 % were homeless youth and 5 % were foster youth. Currently, we are serving
the following youth with the following barriers during the 2018-2019 program year: 52%
have a disability, 17% are Parenting Teens, 9% are HS dropouts, 4% are homeless youth and
are foster youth.
D.Specify how your organization will address the barriers that youth encounter -OCCTAC
WIOA staff is very dedicated and committed to all the youth that we enroll in our Youth
Employment (WIOA) program at OCCTAC. We have offered this WIOA program for the past
14 years to the Santa Ana youth! Our staff is comprised of a hardworking group of
individuals that are passionate about making a difference in the community, and are
prepared to address all of the barriers that youth encounter. Our TEAM of dedicated staff
guide and mentor the youth, and assist them during the entire program year. The team is
comprised of a Case manager, a Literacy/Numeracy Tutor, a Career Counselor, a Job
Developer and Work Experience mentors that help youth attain their educational and
career goals. All of the youth are also required to attend monthly job skills/life skills
workshops, focusing anywhere from employment attainment/retention, to how to improve
and change their own personal lives, and the community in which they live. In addition, to
aid in academic barriers that youth experience, all participants will be assigned to an
Educational counselor who will provide direction and coaching on any academic aspect,
such as scholarship writing and enrollment into an institution of their interest. This service
is crucial for all youth participating in the program because it will allow them to learn about
various academic paths, including vocational training, HS recovery programs and 4-year
institutions, while narrowing down a career of interest and actually committing to a
program.
Furthermore, all participants will be provided with psychological counseling (if needed), and
other important support services. OCCTA's environment is very nurturing, fun and
supportive, and provides youth opportunities to maintain a high level of involvement in our
programs. WIOA youth are supported emotionally throughout the entire year at OCCTAC,
and are provided with a positive and welcoming environment that also encourages youth
to partake on various leadership roles within the various programs and activities at our
agency. These additional activities provide youth with an opportunity to gain self-
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2021-22 Orange County Children's Therapeutic Arts Center
Youth Employment Program -WIOA Proposal
Furthermore, WIOA youth will be encouraged to participate in additional programs that we
have at our agency to give youth more opportunities and "hands-on" experience on a variety of
fields (health, education, arts and technology), so they can gain as much work experience as
possible.
TABLE 5: Additional Job Training Programs for WIOA Youth mentored
Early Start Program
Pre-Kinder Arts
Program
After School Arts
Program
Therapeutic Arts
Program
Learning Academy &
Tutoring Program
OCCTAC
Family Wellness
Program
Senior Socialization
Program
The Early Start program is and early intervention program
that integrates very young children (6 months to 3 years of
age) with and without special in a natural community
environment with their parents. It aims at enhancing
students' cognitive, language, motor and social
development.
The Pre-Kinder Arts program is a bilingual school readiness
program that serves children ages 3-4 years old. The
parents and children work together in a creative and
nurturing environment by engaging in music, art, literacy,
and parenting classes to prepare children for school.
The ASA for Life program provides artistic training in the
fields of Music, Visual Arts, Dance, Musical Theatre, and
Technology training to at-risk youth1 and children with
disabilities in the community.
This program serves children and youth with disabilities of
all ages and special needs, including: learning disability,
health impairments, physical disability, developmental
disabilities and others.
This program provides homework support and tutoring to
students (ages 5 -16 yrs.) in Language Arts (reading and
writing)i math, and other academic subjects.
This program provides outreach, prevention, referrals and
engagement with individuals at-risk of mental health
problems. Other support services include parenting,
counseling, and support groups.
This program provides early intervention and socialization
activities to older adults at-risk of mental health problems.
Services are provided at OCCTAC and various Senior Centers
in Santa Ana.
Mondays & Tuesdays
8:30 am -11:30 am
Fridays
8:30 am -10:30 am
Wednesdays &
Thursdays
8:30 am -11:30 am
Fridays
10:30 -12:30 pm
Monday -Friday
3:30 pm -8:00 pm
and Saturdays
9:00 am -4:00 pm
Monday -Friday
3:30 pm -8:00 pm
Saturdays
9:00 am -4:00 pm
Monday-Friday
4:00 -8:00 pm
Saturdays
9:00 am -5:00 pm
Monday -Friday
8:30 am -8:30 pm
and weekends
Monday -Saturdays
8:00a m -8:00pm
B.Special consi deration will be given to organizations that can prepare youth for targeted
in-demand industries as identified in the OC Regional plan: OCCTAC's Youth employment
program prepares youth in 2 targeted in-demand industries identified in the OC Regional
plan: 1) Healthcare and 2) Technology,
C.Special Consideration for organizations that offer job training/preparation in the industries
of: Science, Technology, Engineering, the Arts and Math. OCCTAC offers job training and
preparation in 3 of the industries mentioned above: 1) Technology, 2) the Arts and 3) Math.
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Workforce Innovation & Opportunity Act
Youth Program Provider
Orange County Conservation Corps
2021-2022
EXHIBIT A
EXHIBIT 2
AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT
THIS SUBAWARD AGREEMENT, made and entered into this 6th day of July, 2021,
by and between the City of Santa Ana, a charter city and municipal corporation duly organized and
existing under the Constitution and laws of the State of California ("CITY") and Orange County
Conservation Corps, a non-profit corporation identified by the assigned Data Universal Numbering
System (DUNS) Number 835566431 ("SUBRECIPIENT").
RECITALS:
A.CITY has been designated a Local Workforce Development Area (LWDA)
under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"),
Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification
Number (FAIN) AA253421455A6.
B.The State of California has created the LWDA to administer the Act programs
operated by the State of California pursuant to the Act.
C.As a LWDA, CITY is entitled to receive federal funds to establish programs to
increase the employment, retention and earnings of Participants, and increase occupational skills
attaimnent by Participants, and as a result, improve the quality of the workforce, re duce welfare
dependency, and enhance the productivity and competitiveness of the nation ("said program").
D.SUBRECIPIENT is experienced in operating workforce development programs
for at-risk youth that provide preparation for secondary and post-secondary education, occupational
training, and employment skills for entry into the labor market.
California law.
E.SUBRECIPIENT is willing to operate said program pursuant to the Act and
WHEREFORE, for and in consideration of the respective and mutual covenants and
promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties
hereto do hereby agree as follows:
I.
SUBRECIPIENT'S OBLIGATIONS
A.SUBRECIPIENT agrees to provide the following services pursuant to said
program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit
A", as required to be responsive to the Federal Funding Accotmtability and Transparency Act (FFATA)
per 2 CFR §200.331(a)(l)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR
§200.331 ( d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein.
SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of
payment to SUBRECIPIENT otherwise provided for hereinafter.
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