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disposition of such appeals, litigation claims, or exceptions. All said records must be retained for the greater of the <br />aforementioned duration or the periods specified in 24 CFR 576.500(y). All records relating to, or created or <br />maintained in compliance with, the Lead -Based Paint regulations shall be retained and maintained by the <br />SUBRECIPIENT indefinitely, including without limitation, all inspection report(s), disclosure statement(s), and <br />clearance report(s). Copies made by microfilming, photocopying, or similar methods may be substituted for the <br />original records. The CITY, HUD and auditors shall have the right to access all the SUBRECIPIENT records for <br />as long as the records are retained by the SUBRECIPIENT. In the event the SUBRECIPIENT does not make the <br />above -referenced documents available within the City of Santa Ana, California, the SUBRECIPIENT agrees to pay <br />all necessary and reasonable expenses incurred by the CITY in conducting any audit at the location where said <br />records and books of account are maintained. <br />The SUBRECIPIENT agrees to meet the requirements set forth in 24 CFR § 576.500. <br />E. Homeless Management Information Systems (HMIS) <br />1) Generally. The SUBRECIPIENT must ensure that data on all persons served and all activities assisted <br />under ESG are entered into the applicable community -wide ID41S in the area in which those persons and <br />activities are located, or with the express knowledge and written consent of the CITY, a comparable database, in <br />accordance with HUD's standards on participation, data collection, and reporting under a local HMIS. <br />2) HMIS Agency Agreement. The SUBRECIPIENT shall have an agreement in place with the HMIS lead <br />agency to participate in the regionally HMIS system. A copy of the SUBRECIPIENTS agreement with the HMIS <br />lead agency shall be attached to this agreement as Exhibit F. In the case of Domestic Violence service providers <br />or other agencies prohibited from entering data into HMIS, documentation from the HMIS lead agency certifying <br />that the SUBRECIPIENT is using a comparable database shall be attached to this agreement as Exhibit E. <br />3) HMIS Interagency Data Sharing Agreement. The SUBRECIPIENT shall enter into an Interagency Data <br />Sharing Agreement with the HMIS Lead Agency where the SUBRECIPIENT agrees to share HMIS data with <br />other ESG funded agencies regarding clients that are served in ESG funded programs, unless prohibited by law. <br />A copy of such agreement shall be attached as Exhibit F-1. <br />A.) The SUBRECIPIENT agrees to provide 211 OC with all required data needed to complete <br />data analysis regarding project performance, data timeliness, or data quality. <br />F. Audit Report Requirements <br />The SUBRECIPIENT agrees that if the SUBRECIPIENT expends Seven Hundred Fifty Thousand Dollars <br />750,000.00) or more in federal funds, the SUBRECIPIENT shall have an annual audit conducted by a certified <br />public accountant in accordance with the standards as set forth and published by the United States Office of <br />Management and Budget (2 CFR 200.501 a). The SUBRECIPIENT shall provide the CITY with a copy of said audit <br />by April 1 of the year following the program year in which this AGREEMENT is executed. Further, the <br />SUBRECIPIENT shall comply and/or cause compliance with audit report(s) required by applicable provisions of the <br />Lead -Based Paint Regulations as further detailed below. <br />VIU. EVALUATION AND MONITORING <br />A. Generallv <br />14 <br />EXHIBIT 1