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Construction Contract for Grand Avenue Rehabilitation Project <br />August 29, 2023 <br />Page 2 <br />3 <br />6 <br />7 <br />9 <br />section of Grand Avenue has deteriorated due to weather, age, and wear-and-tear from <br />heavy usage vehicles. The improvements include the removal and replacement of <br />failed asphalt pavement and the replacement of damaged concrete curb, gutters, <br />sidewalks, curb ramps, installation of traffic loops, traffic stripes, and pavement <br />markings. Once completed, these improvements will enhance the ride quality and <br />visual appearance of the street and comply with Americans with Disabilities Act (ADA) <br />standards. <br />Public Outreach and Contractor Participation <br />To provide an opportunity for local vendors to submit bids, the City notified a total of 42 <br />regional vendors via PlanetBids, many of which are Santa Ana based. Thirty-seven <br />vendors requested bidding documents, and a total of five bids were received. No bids <br />were received from Santa Ana contractors. <br />As legally required, a Notice Inviting Bids was advertised in the Orange County Register <br />newspaper on June 2, 2023 and June 9, 2023. The project was also advertised on <br />PlanetBids from June 2, 2023 through June 26, 2023. Bids were received electronically <br />via PlanetBids on June 26, 2023. <br />Bid Results Summary <br />Rank Bidder’s Name Location Base Bid <br />1 All American Asphalt Corona, CA $1,564,835 <br />2 Hardy & Harper, Inc.Lake Forest, CA $1,565,000 <br />3 R.J. Noble Company Orange, CA $1,725,675 <br />4 LCR Earthwork & Engineering <br />Corp Jurupa Valley, CA $1,785,130 <br />5 Excel Paving Co.Long Beach, CA $2,028,388 <br />A total of five bids were received and all were deemed responsive. All American <br />Asphalt submitted the lowest responsive base bid in the amount of $1,564,835 (Exhibit <br />2). As specified in the bid documents, the lowest bid shall be determined on the basis of <br />the Base Bid. Based on the bid analysis and a contractor’s reference check, Staff <br />recommends awarding the construction contract to All American Asphalt, in the amount <br />of the base bid totaling $1,564,835 (Exhibit 3). <br />All American Asphalt has worked on various projects in Santa Ana and has performed <br />satisfactorily throughout the last several years. The most recent project All American <br />Asphalt has worked on was the Garnsey Business District Pavement Improvements. <br />  <br />  <br />City Council 8 – 2 8/29/2023