Item 11 - Award Agreement to Athens Services to Provide Street Sweeping Services

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Special Events Sweeping Athens will provide up to four hundred (400) annual curb miles of street sweeping services for no additional cost for special events, parades, inclement weather sweeps, roadway hazards, and spills. The sweeping will be focused in the event area and associated City parking lots. Emergency Response Athens’ office will have a twenty-four (24) hour telephone service and a responsible person in charge seven (7) days a week to receive all requests for emergency service, which are forwarded by the City. Athens will respond and provide emergency service within two (2) hours from the time a call is placed by the City. Requests for routine service or complaint issues will be resolved expeditiously within the following twenty-four (24) hour period. Athens will provide at least two (2) telephone numbers of qualified persons who can be called anytime in the event an Athens representative is not immediately available at the job site. Athens also will provide an emergency 24-hour number to contact a representative who can take the necessary action required to alleviate an emergency condition. Athens will respond within one (1) hour from receiving notification. Emergency Contact #1: Cesar Ortiz, Senior Operations Manager, (626) 890-7253 Emergency Contact #2: Jimmy Sandoval, Field Supervisor, (626) 705-9224 Safety First, Always! Athens drivers undergo extensive safety training that meets CHP requirements and serves as a model for the industry. In addition, our vehicles undergo daily inspections and regular maintenance to keep them in top operating condition to extend the useful life of the vehicles and keep maintenance, repair, and replacement costs down. With a fleet of more than 60 street sweeping vehicles serviced by trained mechanics at several yards nearby, Athens can maximize economies of scale. Athens’ top priority is to provide excellent service. Our street sweeping team is committed to maintaining communication with City staff to keep service quality high and immediately resolve any issues. Athens drivers are trained to report any issues that affect service levels. Our crews are committed to keeping the streets clean and improving street safety. Our focus is to quickly, safely, and completely remove debris, sand and gravel, standing water, leaves, and other loose materials that could present a road hazard. Doing so protects stormwater from run-off in compliance with all applicable National Pollutant Discharge Elimination System (NPDES) regulations. In addition, it helps with vector control of mosquitoes and other pests. I. Sweeping Equipment Profile Athens will provide new or like new Freightliner TMYCO 600 CNG street sweepers, equipped with the latest technology. Athens currently has 30 sweepers staged within a sixty (60) minute travel time from the City. Athens equipment will be kept well-maintained, neatly painted, and meet other reasonable standards as may be established by the Public Works Executive Director. Adequate backup equipment will be available at all times to service the City. Athens will accommodate an annual inspection of equipment, if required. Attached in the Exhibits is a full listing of our proposed equipment. Athens’ sweeper fleet is appropriate for servicing the City, including streets, medians, alleys, parking lots, and angled parking. Athens uses only the best sweeper for each area to be adequately and safely swept. Athens’ fleet includes vacuum and