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IPR Appendix | 2023 Page F-11
<br />materials (e.g., videos, posters, trifolds, etc.) remain consistent with DHS’s messaging and strategy for the
<br />campaign and compliant with the initiative’s trademark, which is licensed to DHS by the New York
<br />Metropolitan Transportation Authority. Coordination with OPE, through the campaign’s office
<br />(seesay@hq.dhs.gov), must be facilitated by the FEMA Preparedness Officer.
<br />Exercises
<br />Exercise activities that address the Soft Targets/Crowded Places and Cybersecurity Priorities.
<br />IPR funds may be used for the following exercise activities:
<br />•Funds Used to Design, Develop, Conduct and Evaluate an Exercise. This includes costs
<br />related to planning, meeting space and other meeting costs, facilitation costs, materials and
<br />supplies, travel, and documentation. Exercises afford organizations the opportunity to validate
<br />plans and procedures, evaluate capabilities, and assess progress toward meeting capability targets
<br />in a controlled, low risk setting. Any shortcomings or gaps identified, including those for children
<br />and individuals with disabilities or other access and functional needs, should be identified in an
<br />effective corrective action program that includes development of improvement plans that are
<br />dynamic documents, with corrective actions continually monitored and implemented as part of
<br />improving preparedness through the exercise cycle.
<br />•Hiring of Full or Part-Time Staff or Contractors/Consultants. Full or part-time staff may be
<br />hired to support exercise-related activities. Reimbursement of these costs should conform with
<br />the policies of the recipient, as well as any applicable federal and FEMA policies, rules, and
<br />regulations. Dual compensation is not allowable, meaning, in other words, that an employee of a
<br />unit of government may not receive compensation from their unit or agency of government and
<br />from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though their work
<br />may benefit both entities. Personnel hiring, overtime, and backfill expenses are permitted under
<br />this grant only to the extent that such expenses are for the allowable activities within the scope of
<br />the grant. The recipient must follow all applicable procurement regulations at 2 C.F.R. Part 200
<br />when procuring contractor services.
<br />•Overtime and Backfill Costs. The entire amount of overtime costs, including payments related
<br />to backfilling personnel, which are the direct result of time spent on designing, developing, and
<br />conducting exercises are allowable expenses. These costs are allowed only to the extent the
<br />payment for such services is in accordance with the policies of the recipient and has the approval
<br />of the awarding agency, if applicable. Dual compensation is never allowable.
<br />•Travel. Domestic travel costs are allowable as expenses by employees who are on travel status
<br />for official business related to the planning and conduct of exercise project(s), subject to the
<br />restrictions at 2 C.F.R. Part 200. International travel costs are not allowable expenses.
<br />•Supplies. Supplies are items that are expended or consumed during the course of the planning
<br />and conduct of the exercise project(s) (e.g., gloves, non-sterile masks, and disposable protective
<br />equipment).
<br />•Other Items. These costs include the rental of space or locations for exercise planning and
<br />executing, rental of equipment, etc. The recipient is encouraged to use free public space,
<br />locations, or facilities, whenever available, prior to the rental of space, locations, or facilities.
<br />These also include costs that may be associated with inclusive practices and the provision of
<br />reasonable accommodations and modifications to provide full access for children and adults with
<br />disabilities.
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