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UtiliWorks will be able to provide assistance in development of a Request for Proposals (RFP)
<br />package, as wet[ as solicitation of proposals, addressing vendor questions, preparation of and
<br />participation in pre-proposat and shortlist meetings, and technical and cost evaluation.
<br />Post -procurement, the installation of AM] equipment/software(s) usually involves multiple
<br />vendors, with several moving parts. We have the program management expertise to manage all
<br />these variables. By combining our team's wealth of industry knowledge, the application of
<br />Project Management Institute (PMI) best practices, and a hands-on approach, we help to
<br />manage, and effectively reduce, the City's overall program risk while ensuring successful
<br />outcomes, Having managed many similar projects and the associated vendors who wilt be
<br />involved, we are keenly aware of the field construction/installation requirements as related to
<br />site and structural conditions/inspections, traffic flow, and overall project safety concerns.
<br />Our scope of services is designed around a proven, phased -based approach. This approach is
<br />perfectly suited to manage the City's proposed "Design, Build, Run, and Transfer" business
<br />model, providing structure, as well as well-defined evaluation and exit criteria. We will work
<br />on your behalf, "as an extension of your staff," ensuring your interests are the primary focus
<br />throughout the effort. Our ultimate goal is to facilitate the best -quality AMI solution on time
<br />and on budget.
<br />Our appointed Project Manager (PM) wilt work with the City's PM to develop a detailed project
<br />plan, which is used to guide and control all tasks and services associated with the smart
<br />metering project. The project plan identifies each individual task via a detailed work
<br />breakdown structure that includes the level of effort required to complete tasks, timeline for
<br />completion of tasks, dependencies (predecessor and successor relationships), responsible party
<br />(vendor, client, etc.), and current status of each task.
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<br />rigure 3 - Example Rolled -up Project Plon
<br />In being tasked with day-to-day vendor management, we lessen the burden on your organization
<br />and free up your resources. As the supporting project manager, we will provide vendor contract
<br />administration and management services. We will review all vendor invoices and compare the
<br />proposed payment request to the contracted milestones.
<br />Another key rote as your project manager is to create and maintain open communications among
<br />all stakeholders. Our project manager will lead formal, recurring status meetings with the core
<br />7 1 P a g e
<br />City Council 18 — 17 11/21/2023
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