Item 17 - Agreements for On-Call Geotechnical Engineering Services

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01 1 Statement of Qualifications Understanding of Need Ninyo & Moore will utilize the project management style and approach that we have successfully developed for past and current on -call contracts with public agencies. Throughout the contract duration, Mr. Rajindra Handapangoda, our proposed Project Manager and single point of contact for the City, will meet with the representative(s) of the City to discuss task order assignments, project concerns, permits required, anticipated services required for those projects and close-out requirements. Upon notification of a task order request, we will commence our services. Our approach to our geotechnical, materials testing and inspection services is described in the following flow chart. • Ninyo & Moore project manager reviews RFP to prepare preliminary scope and level of effort. • Ninyo & Moore project manager reviews preliminary scope and level of effort with the City. • Ninyo & Moore finalizes and submits scope and fee estimate. • City issues task authorization based on scope and fee estimate. • Acquisition of site access and applicable permits, if required. • Ninyo & Moore prepares work plan identifying key personnel/subcontractors performing the work and schedule of work. • Each task order budget will be monitored in real-time (Deltek Vision). City notified at 50%, 75%, and 90% of TA budget. Budget amendment requests will be discussed with the City PM at the 75% mark and will be submitted (if warranted) at 90%. • Perform a site reconnaissance to document site conditions and to locate and mark proposed exploratory locations. • Locations to be cleared by Underground Service Alert and/or private utility locator. • Drilling, sampling, and logging of small diameter borings or Cone Penetrometer Tests (CPT), test pits, and/or fault trenches in accordance with the RFP and TA. • Collecting representative samples from the exploratory locations. Samples will be transported to our in-house laboratory for testing. • Performing laboratory testing in accordance with the applicable test methods (i.e., ASTM, AASHTO, Caltrans, etc.) to evaluate the geotechnical design parameters. • During construction, perform geotechnical observation and testing or special inspection or materials sampling per request of City's Project Inspector • Perform engineering analysis of field and laboratory data to evaluate design parameters, including but not limited to the following: o Excavation and Backfill o Settlement o Liquefaction o Corrosion Potential o Bearing Capacity o Pavement Design • Prepare and submit a written report presenting the results of our background review, field exploration, laboratory testing, and engineering analysis, as well as our geotechnical conclusions and recommendations for the design and construction of the project. • Complete and provide to the City the required closeout documentation Ninyo & Moore I City of Santa Ana On -Call Geotechnical Engineering RFP No. 23-123 1 PO4-04193 I August 28, 2023