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iii. The City will not reimburse Attorneys for ordinary document management systems <br />used for discovery purposes unless such technology is deemed necessary by the City Attorney and if pre - <br />approved in writing by City Attorney. <br />iv. Attorneys agree to directly pay for vendors, consultants, or experts, and then seek <br />reimbursement from the City. <br />V. Attorneys agree to seek authorization from City Attorney before retaining experts <br />and consultants. <br />vi. Automobile travel will be reimbursed at the standard mileage rate in effect at the time <br />of billing by the Internal Revenue Service. <br />vii. Any costs, for out-of-pocket expenses, in excess of $5,000 require City Attorney <br />approval prior to incurring the expense. All expenses must have supporting documentation submitted with <br />the invoice. <br />d. City will recognize and agrees to compensate Attorneys for any services provided from <br />January 15, 2024 through the expiration or termination of the Agreement, as fully described in Section 5 <br />below. <br />3. METHOD OF PAYMENT <br />a. Attorneys shall submit a monthly statement specifying the services performed, dates and <br />number of hours, and an itemization of expenses related thereto with supporting documentation (i.e. <br />receipts, invoices, copy of check, etc.). City acknowledges that the fees incurred for work performed by <br />Attorneys on its behalf are due and owing within 30 days of the work being performed. At Attorneys' <br />discretion, they may choose to defer payment. Notwithstanding this, City agrees that it shall tender <br />payment within 30 days of written demand by Attorneys for payment. Unless expressly stated thereon, <br />monthly statements generated by Attorneys shall not constitute written demand, but shall simply be a <br />written reflection of work performed and fees incurred. <br />b. City and Attorneys agree that all payments due and owing under this Agreement shall be <br />made through Automated Clearing House (ACH) transfers. Attorneys agree to execute the City's standard <br />ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data <br />provided, the City will be authorized to deposit payments directly into Attorney's account(s) with financial <br />institutions. Payment need not be made for work which fails to meet the standards of performance set <br />forth in the Recitals which may reasonably be expected by City. <br />4. CONTROL OF LEGAL MATTERS Attorneys agree that each and every matter or proceeding in <br />which they undertake to assist the City Attorney, as aforesaid, shall be and remain under, and subject to the <br />control and direction of said City Attorney at all stages, and that they shall at all times keep the City Attorney <br />informed of all matters pertaining thereto. City will keep Attorneys informed of all significant developments <br />in matters relating to any representation undertaken by Attorneys. Attorneys further agree, if and when their <br />retention hereunder is terminated by City, as hereinafter specified, they shall return to City Attorney any and <br />all files then in their possession concerning each and every matter or proceeding in which they represented <br />the City pursuant to this Agreement. <br />5. TERM The term of this Agreement shall commence on the date first written above and will continue <br />for a three (3) year term, unless terminated earlier pursuant to Section 15 below. The term of this Agreement <br />PJ <br />4862-4688-5795v1/200434-0006 <br />