Agenda Packet_2024-03-19 - Laserfiche WebLink

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Desktop Computers Laptops, Mobile Devices, and Related Equipment March 19, 2024 Page 2 schedules hardware replacements accordingly to prevent a proliferation of aging, obsolete, out -of -warranty, unsupported, and incompatible systems. Santa Ana City Ordinance No. NS- 3041 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The Omnia Partners contract with Dell Marketing L.P. (Contract No. 01-143) for technology solutions, products, and services was awarded as a result of open competitive bidding by Region 14 Education Service Center (RFP# 45-22), and meets the City's requirement. FISCAL IMPACT Funds for the duration of the contract period will be included in the Miscellaneous Operating Expense account (no. 63001) of various departments. Since the contract agreement runs from December through November of each year, the exact amount spent in each fiscal year can only be estimated. The estimated not -to - exceed amounts for each year of the blanket agreements would be as follows: Fiscal Year Agreement Term Estimated Not -To - Exceed Amount 2023-2024 February 1, 2024 — June 30, 2024 $ 400,000 2024-2025 July 1, 2024 — June 30, 2025 $1,200,000 2025-2026 July 1, 2025 — June 30, 2026 (Optional) $1,200,000 2026-2027 July 1, 2026 — June 30, 2027 (Optional) $1,200,000 2027-2028 July 1, 2027 — June 30, 2028 (Optional) $1,200,000 2028-2029 July 1, 2028 — June 30, 2029 (Optional) $1,200,000 2029-2030 July 1, 2029 — June 30, 2030 (Optional) $1,200,000 2030-2031 July 1, 3030 — November 30, 2030 (Optional) $500,000 Total $ 8,100,000 EXHIBIT(S) 1. Dell Marketing L.P. Award Letter Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Tom Hatch, Interim City Manager City Council 17 — 2 3/19/2024