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HomeMy WebLinkAboutAgenda Packet_2024-05-07City Council, Housing Authority, and Special Public Financing Authority Meeting Packet May 7, 2024 CLOSED SESSION MEETING – 4:00 PM REGULAR OPEN MEETING – 5:30 PM  (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Valerie Amezcua Mayor Thai Viet Phan Mayor Pro Tem – Ward 1 Benjamin Vazquez Councilmember ­ Ward 2 Jessie Lopez Councilmember ­ Ward 3 Phil Bacerra Councilmember ­ Ward 4 Johnathan Ryan Hernandez Councilmember ­ Ward 5 David Penaloza Councilmember ­ Ward 6 Mayor and Council telephone: 714­647­6900 Agenda item inquiries: 714­647­6520 Sonia R. Carvalho City Attorney Alvaro Nuñez Acting City Manager Jennifer L. Hall City Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Acting Executive Director of Human Resources Employee Organization: · Santa Ana Police Officers Association (POA) 2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957(b)(1): Title: City Manager 3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a): Agency Designated Representative(s): Jacob Green, Greg Devereaux Unrepresented Employee: City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Master Thich Thong Hai, Bao Quang Temple ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for Exemplary Academic Achievements 2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as Asian American Pacific Islander Heritage Month 3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 as National Police Week and May 15, 2024 as Peace Officers Memorial Day 4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento for Exemplary Academic Achievements 5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, and Community Services Agency’s Aquatics Division declaring May 2024 as Water Safety and Drowning Prevention Month 6.Certificate of Recognition presented by Councilmember Lopez to The Desperados Band for Outstanding Contributions to the Community 7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for Exemplary Academic Achievements CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 8 through 27 and waive reading of all resolutions and ordinances.  8.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April 20, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3 Representative to the Community Development Commission for a Partial­Term Expiring December 10, 2024 Department(s): City Clerk’s Office Recommended Action: Appoint Alfonso Ceja Villa to the Community Development Commission as the Ward 3 representative and administer the Oath of Office. 11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2 Representative to the Youth Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Emily Parra­Diaz to the Youth Commission as the Ward 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes) 12.Appoint a Member to the Santa Ana Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partial four­year term expiring May 31, 2027, to represent the Department of Rehabilitation on the Santa Ana Workforce Development Board. 13.Quarterly Report for Housing Division Projects and Activities Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2024 to March 31, 2024 14.Homeless Services Division Third Quarter Report Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Homeless Services Projects and Activities for the period of January 1, 2024 through March 31, 2024 15.Ten­Day Written Report Pursuant to California Government Code Section 65858(d) Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 Department(s): Planning and Building Agency Recommended Action: Issue and file a Council report to the public, pursuant to Section 65858(d) of the California Government Code, describing the City’s measures to alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­ 3063, on April 16, 2024, regarding a 45­day moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within Specific Development No. 84 (the Transit Zoning Code). 16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2023. 17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and Shipping Parcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043) (General Fund) Department(s): Finance and Management Services Recommended Action: Award Blanket Order Contract to Quadient, Inc. for postage, supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 and expiring on May 7, 2025, with provisions for annual renewal of the contract until terminated. 18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in an Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a purchase order to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet Equinox SUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a total amount not to exceed $109,290. 19.Receive and File the Notification by the City Engineer of the Final Tract Map No. 2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll West Coast, LLC) (No Fiscal Impact) Department(s): Public Works Agency Recommended Action: Receive and file the notification. 20.Approve an Amendment to the Agreement with Orange County Children’s Therapeutic Art Center to Expand Workforce Readiness and Skills Training Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with Orange County Children’s Therapeutic Arts Center, to increase the amount by $100,000, for a total agreement amount not to exceed $300,000, and increase the number of youth served from 20 to 30 (Agreement No. A­2024­XXX). 21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in an Aggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (General Fund and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Award a contract to CliftonLarsonAllen LLP for professional auditing services, for a three­year period beginning with the fiscal year­ending June 30, 2024 through June 30, 2026, with a provision for one two­year renewal exercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June 30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­ 2024­XXX). 22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Meeder Public Funds, Inc. to provide Investment Management and Portfolio Services in an annual aggregate amount not­to­exceed $150,000, for a total aggregate amount not­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiring April 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­ XXX). 23.Historic Property Preservation Agreements for the Properties Located at 925 N. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed). Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote & Date by HRC Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 (Agreement No. A­ 2024­XXX) 2023­12 925 N. Lowell Street 7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024 Arcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A­2024­XXX) 2023­13 801 N. Minter Street 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 Daniel Robert and Jessica Lee Neumann (Agreement No. A­2024­XXX) 2024­01 944 W. Buffalo Avenue 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 24.Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A­2024­XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 25.Resolution Repealing Resolution 2017­016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days Department(s): Human Resources Recommended Action: Approve a Resolution repealing Resolution No. 2017­016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 1 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Acting Executive Director of Human Resources Employee Organization: · Santa Ana Police Officers Association (POA) 2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957(b)(1): Title: City Manager 3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a): Agency Designated Representative(s): Jacob Green, Greg Devereaux Unrepresented Employee: City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Master Thich Thong Hai, Bao Quang Temple ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for Exemplary Academic Achievements 2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as Asian American Pacific Islander Heritage Month 3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 as National Police Week and May 15, 2024 as Peace Officers Memorial Day 4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento for Exemplary Academic Achievements 5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, and Community Services Agency’s Aquatics Division declaring May 2024 as Water Safety and Drowning Prevention Month 6.Certificate of Recognition presented by Councilmember Lopez to The Desperados Band for Outstanding Contributions to the Community 7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for Exemplary Academic Achievements CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 8 through 27 and waive reading of all resolutions and ordinances.  8.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April 20, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3 Representative to the Community Development Commission for a Partial­Term Expiring December 10, 2024 Department(s): City Clerk’s Office Recommended Action: Appoint Alfonso Ceja Villa to the Community Development Commission as the Ward 3 representative and administer the Oath of Office. 11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2 Representative to the Youth Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Emily Parra­Diaz to the Youth Commission as the Ward 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes) 12.Appoint a Member to the Santa Ana Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partial four­year term expiring May 31, 2027, to represent the Department of Rehabilitation on the Santa Ana Workforce Development Board. 13.Quarterly Report for Housing Division Projects and Activities Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2024 to March 31, 2024 14.Homeless Services Division Third Quarter Report Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Homeless Services Projects and Activities for the period of January 1, 2024 through March 31, 2024 15.Ten­Day Written Report Pursuant to California Government Code Section 65858(d) Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 Department(s): Planning and Building Agency Recommended Action: Issue and file a Council report to the public, pursuant to Section 65858(d) of the California Government Code, describing the City’s measures to alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­ 3063, on April 16, 2024, regarding a 45­day moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within Specific Development No. 84 (the Transit Zoning Code). 16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2023. 17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and Shipping Parcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043) (General Fund) Department(s): Finance and Management Services Recommended Action: Award Blanket Order Contract to Quadient, Inc. for postage, supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 and expiring on May 7, 2025, with provisions for annual renewal of the contract until terminated. 18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in an Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a purchase order to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet Equinox SUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a total amount not to exceed $109,290. 19.Receive and File the Notification by the City Engineer of the Final Tract Map No. 2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll West Coast, LLC) (No Fiscal Impact) Department(s): Public Works Agency Recommended Action: Receive and file the notification. 20.Approve an Amendment to the Agreement with Orange County Children’s Therapeutic Art Center to Expand Workforce Readiness and Skills Training Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with Orange County Children’s Therapeutic Arts Center, to increase the amount by $100,000, for a total agreement amount not to exceed $300,000, and increase the number of youth served from 20 to 30 (Agreement No. A­2024­XXX). 21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in an Aggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (General Fund and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Award a contract to CliftonLarsonAllen LLP for professional auditing services, for a three­year period beginning with the fiscal year­ending June 30, 2024 through June 30, 2026, with a provision for one two­year renewal exercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June 30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­ 2024­XXX). 22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Meeder Public Funds, Inc. to provide Investment Management and Portfolio Services in an annual aggregate amount not­to­exceed $150,000, for a total aggregate amount not­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiring April 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­ XXX). 23.Historic Property Preservation Agreements for the Properties Located at 925 N. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed). Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote & Date by HRC Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 (Agreement No. A­ 2024­XXX) 2023­12 925 N. Lowell Street 7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024 Arcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A­2024­XXX) 2023­13 801 N. Minter Street 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 Daniel Robert and Jessica Lee Neumann (Agreement No. A­2024­XXX) 2024­01 944 W. Buffalo Avenue 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 24.Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A­2024­XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 25.Resolution Repealing Resolution 2017­016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days Department(s): Human Resources Recommended Action: Approve a Resolution repealing Resolution No. 2017­016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 2 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Acting Executive Director of Human Resources Employee Organization: · Santa Ana Police Officers Association (POA) 2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957(b)(1): Title: City Manager 3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a): Agency Designated Representative(s): Jacob Green, Greg Devereaux Unrepresented Employee: City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Master Thich Thong Hai, Bao Quang Temple ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for Exemplary Academic Achievements 2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as Asian American Pacific Islander Heritage Month 3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 as National Police Week and May 15, 2024 as Peace Officers Memorial Day 4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento for Exemplary Academic Achievements 5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, and Community Services Agency’s Aquatics Division declaring May 2024 as Water Safety and Drowning Prevention Month 6.Certificate of Recognition presented by Councilmember Lopez to The Desperados Band for Outstanding Contributions to the Community 7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for Exemplary Academic Achievements CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 8 through 27 and waive reading of all resolutions and ordinances.  8.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April 20, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3 Representative to the Community Development Commission for a Partial­Term Expiring December 10, 2024 Department(s): City Clerk’s Office Recommended Action: Appoint Alfonso Ceja Villa to the Community Development Commission as the Ward 3 representative and administer the Oath of Office. 11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2 Representative to the Youth Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Emily Parra­Diaz to the Youth Commission as the Ward 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes) 12.Appoint a Member to the Santa Ana Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partial four­year term expiring May 31, 2027, to represent the Department of Rehabilitation on the Santa Ana Workforce Development Board. 13.Quarterly Report for Housing Division Projects and Activities Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2024 to March 31, 2024 14.Homeless Services Division Third Quarter Report Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Homeless Services Projects and Activities for the period of January 1, 2024 through March 31, 2024 15.Ten­Day Written Report Pursuant to California Government Code Section 65858(d) Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 Department(s): Planning and Building Agency Recommended Action: Issue and file a Council report to the public, pursuant to Section 65858(d) of the California Government Code, describing the City’s measures to alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­ 3063, on April 16, 2024, regarding a 45­day moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within Specific Development No. 84 (the Transit Zoning Code). 16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2023. 17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and Shipping Parcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043) (General Fund) Department(s): Finance and Management Services Recommended Action: Award Blanket Order Contract to Quadient, Inc. for postage, supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 and expiring on May 7, 2025, with provisions for annual renewal of the contract until terminated. 18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in an Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a purchase order to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet Equinox SUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a total amount not to exceed $109,290. 19.Receive and File the Notification by the City Engineer of the Final Tract Map No. 2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll West Coast, LLC) (No Fiscal Impact) Department(s): Public Works Agency Recommended Action: Receive and file the notification. 20.Approve an Amendment to the Agreement with Orange County Children’s Therapeutic Art Center to Expand Workforce Readiness and Skills Training Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with Orange County Children’s Therapeutic Arts Center, to increase the amount by $100,000, for a total agreement amount not to exceed $300,000, and increase the number of youth served from 20 to 30 (Agreement No. A­2024­XXX). 21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in an Aggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (General Fund and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Award a contract to CliftonLarsonAllen LLP for professional auditing services, for a three­year period beginning with the fiscal year­ending June 30, 2024 through June 30, 2026, with a provision for one two­year renewal exercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June 30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­ 2024­XXX). 22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Meeder Public Funds, Inc. to provide Investment Management and Portfolio Services in an annual aggregate amount not­to­exceed $150,000, for a total aggregate amount not­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiring April 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­ XXX). 23.Historic Property Preservation Agreements for the Properties Located at 925 N. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed). Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote & Date by HRC Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 (Agreement No. A­ 2024­XXX) 2023­12 925 N. Lowell Street 7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024 Arcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A­2024­XXX) 2023­13 801 N. Minter Street 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 Daniel Robert and Jessica Lee Neumann (Agreement No. A­2024­XXX) 2024­01 944 W. Buffalo Avenue 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 24.Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A­2024­XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 25.Resolution Repealing Resolution 2017­016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days Department(s): Human Resources Recommended Action: Approve a Resolution repealing Resolution No. 2017­016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 3 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Acting Executive Director of Human Resources Employee Organization: · Santa Ana Police Officers Association (POA) 2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957(b)(1): Title: City Manager 3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a): Agency Designated Representative(s): Jacob Green, Greg Devereaux Unrepresented Employee: City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Master Thich Thong Hai, Bao Quang Temple ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for Exemplary Academic Achievements 2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as Asian American Pacific Islander Heritage Month 3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 as National Police Week and May 15, 2024 as Peace Officers Memorial Day 4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento for Exemplary Academic Achievements 5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, and Community Services Agency’s Aquatics Division declaring May 2024 as Water Safety and Drowning Prevention Month 6.Certificate of Recognition presented by Councilmember Lopez to The Desperados Band for Outstanding Contributions to the Community 7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for Exemplary Academic Achievements CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 8 through 27 and waive reading of all resolutions and ordinances.  8.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April 20, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3 Representative to the Community Development Commission for a Partial­Term Expiring December 10, 2024 Department(s): City Clerk’s Office Recommended Action: Appoint Alfonso Ceja Villa to the Community Development Commission as the Ward 3 representative and administer the Oath of Office. 11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2 Representative to the Youth Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Emily Parra­Diaz to the Youth Commission as the Ward 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes) 12.Appoint a Member to the Santa Ana Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partial four­year term expiring May 31, 2027, to represent the Department of Rehabilitation on the Santa Ana Workforce Development Board. 13.Quarterly Report for Housing Division Projects and Activities Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2024 to March 31, 2024 14.Homeless Services Division Third Quarter Report Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Homeless Services Projects and Activities for the period of January 1, 2024 through March 31, 2024 15.Ten­Day Written Report Pursuant to California Government Code Section 65858(d) Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 Department(s): Planning and Building Agency Recommended Action: Issue and file a Council report to the public, pursuant to Section 65858(d) of the California Government Code, describing the City’s measures to alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­ 3063, on April 16, 2024, regarding a 45­day moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within Specific Development No. 84 (the Transit Zoning Code). 16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2023. 17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and Shipping Parcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043) (General Fund) Department(s): Finance and Management Services Recommended Action: Award Blanket Order Contract to Quadient, Inc. for postage, supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 and expiring on May 7, 2025, with provisions for annual renewal of the contract until terminated. 18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in an Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a purchase order to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet Equinox SUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a total amount not to exceed $109,290. 19.Receive and File the Notification by the City Engineer of the Final Tract Map No. 2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll West Coast, LLC) (No Fiscal Impact) Department(s): Public Works Agency Recommended Action: Receive and file the notification. 20.Approve an Amendment to the Agreement with Orange County Children’s Therapeutic Art Center to Expand Workforce Readiness and Skills Training Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with Orange County Children’s Therapeutic Arts Center, to increase the amount by $100,000, for a total agreement amount not to exceed $300,000, and increase the number of youth served from 20 to 30 (Agreement No. A­2024­XXX). 21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in an Aggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (General Fund and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Award a contract to CliftonLarsonAllen LLP for professional auditing services, for a three­year period beginning with the fiscal year­ending June 30, 2024 through June 30, 2026, with a provision for one two­year renewal exercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June 30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­ 2024­XXX). 22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Meeder Public Funds, Inc. to provide Investment Management and Portfolio Services in an annual aggregate amount not­to­exceed $150,000, for a total aggregate amount not­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiring April 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­ XXX). 23.Historic Property Preservation Agreements for the Properties Located at 925 N. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed). Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote & Date by HRC Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 (Agreement No. A­ 2024­XXX) 2023­12 925 N. Lowell Street 7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024 Arcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A­2024­XXX) 2023­13 801 N. Minter Street 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 Daniel Robert and Jessica Lee Neumann (Agreement No. A­2024­XXX) 2024­01 944 W. Buffalo Avenue 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 24.Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A­2024­XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 25.Resolution Repealing Resolution 2017­016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days Department(s): Human Resources Recommended Action: Approve a Resolution repealing Resolution No. 2017­016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 4 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Acting Executive Director of Human Resources Employee Organization: · Santa Ana Police Officers Association (POA) 2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957(b)(1): Title: City Manager 3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a): Agency Designated Representative(s): Jacob Green, Greg Devereaux Unrepresented Employee: City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Master Thich Thong Hai, Bao Quang Temple ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for Exemplary Academic Achievements 2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as Asian American Pacific Islander Heritage Month 3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 as National Police Week and May 15, 2024 as Peace Officers Memorial Day 4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento for Exemplary Academic Achievements 5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, and Community Services Agency’s Aquatics Division declaring May 2024 as Water Safety and Drowning Prevention Month 6.Certificate of Recognition presented by Councilmember Lopez to The Desperados Band for Outstanding Contributions to the Community 7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for Exemplary Academic Achievements CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 8 through 27 and waive reading of all resolutions and ordinances.  8.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April 20, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3 Representative to the Community Development Commission for a Partial­Term Expiring December 10, 2024 Department(s): City Clerk’s Office Recommended Action: Appoint Alfonso Ceja Villa to the Community Development Commission as the Ward 3 representative and administer the Oath of Office. 11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2 Representative to the Youth Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Emily Parra­Diaz to the Youth Commission as the Ward 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes) 12.Appoint a Member to the Santa Ana Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partial four­year term expiring May 31, 2027, to represent the Department of Rehabilitation on the Santa Ana Workforce Development Board. 13.Quarterly Report for Housing Division Projects and Activities Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2024 to March 31, 2024 14.Homeless Services Division Third Quarter Report Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Homeless Services Projects and Activities for the period of January 1, 2024 through March 31, 2024 15.Ten­Day Written Report Pursuant to California Government Code Section 65858(d) Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 Department(s): Planning and Building Agency Recommended Action: Issue and file a Council report to the public, pursuant to Section 65858(d) of the California Government Code, describing the City’s measures to alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­ 3063, on April 16, 2024, regarding a 45­day moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within Specific Development No. 84 (the Transit Zoning Code). 16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2023. 17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and Shipping Parcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043) (General Fund) Department(s): Finance and Management Services Recommended Action: Award Blanket Order Contract to Quadient, Inc. for postage, supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 and expiring on May 7, 2025, with provisions for annual renewal of the contract until terminated. 18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in an Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a purchase order to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet Equinox SUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a total amount not to exceed $109,290. 19.Receive and File the Notification by the City Engineer of the Final Tract Map No. 2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll West Coast, LLC) (No Fiscal Impact) Department(s): Public Works Agency Recommended Action: Receive and file the notification. 20.Approve an Amendment to the Agreement with Orange County Children’s Therapeutic Art Center to Expand Workforce Readiness and Skills Training Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with Orange County Children’s Therapeutic Arts Center, to increase the amount by $100,000, for a total agreement amount not to exceed $300,000, and increase the number of youth served from 20 to 30 (Agreement No. A­2024­XXX). 21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in an Aggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (General Fund and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Award a contract to CliftonLarsonAllen LLP for professional auditing services, for a three­year period beginning with the fiscal year­ending June 30, 2024 through June 30, 2026, with a provision for one two­year renewal exercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June 30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­ 2024­XXX). 22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Meeder Public Funds, Inc. to provide Investment Management and Portfolio Services in an annual aggregate amount not­to­exceed $150,000, for a total aggregate amount not­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiring April 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­ XXX). 23.Historic Property Preservation Agreements for the Properties Located at 925 N. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed). Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote & Date by HRC Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 (Agreement No. A­ 2024­XXX) 2023­12 925 N. Lowell Street 7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024 Arcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A­2024­XXX) 2023­13 801 N. Minter Street 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 Daniel Robert and Jessica Lee Neumann (Agreement No. A­2024­XXX) 2024­01 944 W. Buffalo Avenue 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 24.Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A­2024­XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 25.Resolution Repealing Resolution 2017­016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days Department(s): Human Resources Recommended Action: Approve a Resolution repealing Resolution No. 2017­016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 5 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a): Agency Designated Representative(s): Jacob Green, Greg Devereaux Unrepresented Employee: City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Master Thich Thong Hai, Bao Quang Temple ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for Exemplary Academic Achievements 2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as Asian American Pacific Islander Heritage Month 3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 as National Police Week and May 15, 2024 as Peace Officers Memorial Day 4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento for Exemplary Academic Achievements 5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, and Community Services Agency’s Aquatics Division declaring May 2024 as Water Safety and Drowning Prevention Month 6.Certificate of Recognition presented by Councilmember Lopez to The Desperados Band for Outstanding Contributions to the Community 7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for Exemplary Academic Achievements CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 8 through 27 and waive reading of all resolutions and ordinances.  8.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April 20, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3 Representative to the Community Development Commission for a Partial­Term Expiring December 10, 2024 Department(s): City Clerk’s Office Recommended Action: Appoint Alfonso Ceja Villa to the Community Development Commission as the Ward 3 representative and administer the Oath of Office. 11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2 Representative to the Youth Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Emily Parra­Diaz to the Youth Commission as the Ward 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes) 12.Appoint a Member to the Santa Ana Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partial four­year term expiring May 31, 2027, to represent the Department of Rehabilitation on the Santa Ana Workforce Development Board. 13.Quarterly Report for Housing Division Projects and Activities Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2024 to March 31, 2024 14.Homeless Services Division Third Quarter Report Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Homeless Services Projects and Activities for the period of January 1, 2024 through March 31, 2024 15.Ten­Day Written Report Pursuant to California Government Code Section 65858(d) Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 Department(s): Planning and Building Agency Recommended Action: Issue and file a Council report to the public, pursuant to Section 65858(d) of the California Government Code, describing the City’s measures to alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­ 3063, on April 16, 2024, regarding a 45­day moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within Specific Development No. 84 (the Transit Zoning Code). 16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2023. 17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and Shipping Parcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043) (General Fund) Department(s): Finance and Management Services Recommended Action: Award Blanket Order Contract to Quadient, Inc. for postage, supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 and expiring on May 7, 2025, with provisions for annual renewal of the contract until terminated. 18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in an Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a purchase order to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet Equinox SUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a total amount not to exceed $109,290. 19.Receive and File the Notification by the City Engineer of the Final Tract Map No. 2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll West Coast, LLC) (No Fiscal Impact) Department(s): Public Works Agency Recommended Action: Receive and file the notification. 20.Approve an Amendment to the Agreement with Orange County Children’s Therapeutic Art Center to Expand Workforce Readiness and Skills Training Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with Orange County Children’s Therapeutic Arts Center, to increase the amount by $100,000, for a total agreement amount not to exceed $300,000, and increase the number of youth served from 20 to 30 (Agreement No. A­2024­XXX). 21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in an Aggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (General Fund and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Award a contract to CliftonLarsonAllen LLP for professional auditing services, for a three­year period beginning with the fiscal year­ending June 30, 2024 through June 30, 2026, with a provision for one two­year renewal exercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June 30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­ 2024­XXX). 22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Meeder Public Funds, Inc. to provide Investment Management and Portfolio Services in an annual aggregate amount not­to­exceed $150,000, for a total aggregate amount not­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiring April 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­ XXX). 23.Historic Property Preservation Agreements for the Properties Located at 925 N. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed). Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote & Date by HRC Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 (Agreement No. A­ 2024­XXX) 2023­12 925 N. Lowell Street 7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024 Arcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A­2024­XXX) 2023­13 801 N. Minter Street 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 Daniel Robert and Jessica Lee Neumann (Agreement No. A­2024­XXX) 2024­01 944 W. Buffalo Avenue 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 24.Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A­2024­XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 25.Resolution Repealing Resolution 2017­016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days Department(s): Human Resources Recommended Action: Approve a Resolution repealing Resolution No. 2017­016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 6 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month 6.Certificate of Recognition presented by Councilmember Lopez to The Desperados Band for Outstanding Contributions to the Community 7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for Exemplary Academic Achievements CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 8 through 27 and waive reading of all resolutions and ordinances.  8.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April 20, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3 Representative to the Community Development Commission for a Partial­Term Expiring December 10, 2024 Department(s): City Clerk’s Office Recommended Action: Appoint Alfonso Ceja Villa to the Community Development Commission as the Ward 3 representative and administer the Oath of Office. 11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2 Representative to the Youth Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Emily Parra­Diaz to the Youth Commission as the Ward 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes) 12.Appoint a Member to the Santa Ana Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partial four­year term expiring May 31, 2027, to represent the Department of Rehabilitation on the Santa Ana Workforce Development Board. 13.Quarterly Report for Housing Division Projects and Activities Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2024 to March 31, 2024 14.Homeless Services Division Third Quarter Report Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Homeless Services Projects and Activities for the period of January 1, 2024 through March 31, 2024 15.Ten­Day Written Report Pursuant to California Government Code Section 65858(d) Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 Department(s): Planning and Building Agency Recommended Action: Issue and file a Council report to the public, pursuant to Section 65858(d) of the California Government Code, describing the City’s measures to alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­ 3063, on April 16, 2024, regarding a 45­day moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within Specific Development No. 84 (the Transit Zoning Code). 16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2023. 17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and Shipping Parcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043) (General Fund) Department(s): Finance and Management Services Recommended Action: Award Blanket Order Contract to Quadient, Inc. for postage, supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 and expiring on May 7, 2025, with provisions for annual renewal of the contract until terminated. 18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in an Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a purchase order to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet Equinox SUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a total amount not to exceed $109,290. 19.Receive and File the Notification by the City Engineer of the Final Tract Map No. 2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll West Coast, LLC) (No Fiscal Impact) Department(s): Public Works Agency Recommended Action: Receive and file the notification. 20.Approve an Amendment to the Agreement with Orange County Children’s Therapeutic Art Center to Expand Workforce Readiness and Skills Training Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with Orange County Children’s Therapeutic Arts Center, to increase the amount by $100,000, for a total agreement amount not to exceed $300,000, and increase the number of youth served from 20 to 30 (Agreement No. A­2024­XXX). 21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in an Aggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (General Fund and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Award a contract to CliftonLarsonAllen LLP for professional auditing services, for a three­year period beginning with the fiscal year­ending June 30, 2024 through June 30, 2026, with a provision for one two­year renewal exercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June 30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­ 2024­XXX). 22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Meeder Public Funds, Inc. to provide Investment Management and Portfolio Services in an annual aggregate amount not­to­exceed $150,000, for a total aggregate amount not­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiring April 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­ XXX). 23.Historic Property Preservation Agreements for the Properties Located at 925 N. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed). Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote & Date by HRC Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 (Agreement No. A­ 2024­XXX) 2023­12 925 N. Lowell Street 7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024 Arcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A­2024­XXX) 2023­13 801 N. Minter Street 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 Daniel Robert and Jessica Lee Neumann (Agreement No. A­2024­XXX) 2024­01 944 W. Buffalo Avenue 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 24.Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A­2024­XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 25.Resolution Repealing Resolution 2017­016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days Department(s): Human Resources Recommended Action: Approve a Resolution repealing Resolution No. 2017­016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 7 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month6.Certificate of Recognition presented by Councilmember Lopez to The DesperadosBand for Outstanding Contributions to the Community7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for ExemplaryAcademic AchievementsCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 8 through 27 and waive reading of all resolutionsand ordinances. 8.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3Representative to the Community Development Commission for a Partial­TermExpiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Alfonso Ceja Villa to the Community DevelopmentCommission as the Ward 3 representative and administer the Oath of Office.11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2Representative to the Youth Commission for a Partial Term Expiring December 8,2026Department(s): City Clerk’s Office Recommended Action: Appoint Emily Parra­Diaz to the Youth Commission as the Ward 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes) 12.Appoint a Member to the Santa Ana Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partial four­year term expiring May 31, 2027, to represent the Department of Rehabilitation on the Santa Ana Workforce Development Board. 13.Quarterly Report for Housing Division Projects and Activities Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2024 to March 31, 2024 14.Homeless Services Division Third Quarter Report Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Homeless Services Projects and Activities for the period of January 1, 2024 through March 31, 2024 15.Ten­Day Written Report Pursuant to California Government Code Section 65858(d) Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 Department(s): Planning and Building Agency Recommended Action: Issue and file a Council report to the public, pursuant to Section 65858(d) of the California Government Code, describing the City’s measures to alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­ 3063, on April 16, 2024, regarding a 45­day moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within Specific Development No. 84 (the Transit Zoning Code). 16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2023. 17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and Shipping Parcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043) (General Fund) Department(s): Finance and Management Services Recommended Action: Award Blanket Order Contract to Quadient, Inc. for postage, supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 and expiring on May 7, 2025, with provisions for annual renewal of the contract until terminated. 18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in an Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a purchase order to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet Equinox SUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a total amount not to exceed $109,290. 19.Receive and File the Notification by the City Engineer of the Final Tract Map No. 2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll West Coast, LLC) (No Fiscal Impact) Department(s): Public Works Agency Recommended Action: Receive and file the notification. 20.Approve an Amendment to the Agreement with Orange County Children’s Therapeutic Art Center to Expand Workforce Readiness and Skills Training Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with Orange County Children’s Therapeutic Arts Center, to increase the amount by $100,000, for a total agreement amount not to exceed $300,000, and increase the number of youth served from 20 to 30 (Agreement No. A­2024­XXX). 21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in an Aggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (General Fund and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Award a contract to CliftonLarsonAllen LLP for professional auditing services, for a three­year period beginning with the fiscal year­ending June 30, 2024 through June 30, 2026, with a provision for one two­year renewal exercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June 30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­ 2024­XXX). 22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Meeder Public Funds, Inc. to provide Investment Management and Portfolio Services in an annual aggregate amount not­to­exceed $150,000, for a total aggregate amount not­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiring April 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­ XXX). 23.Historic Property Preservation Agreements for the Properties Located at 925 N. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed). Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote & Date by HRC Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 (Agreement No. A­ 2024­XXX) 2023­12 925 N. Lowell Street 7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024 Arcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A­2024­XXX) 2023­13 801 N. Minter Street 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 Daniel Robert and Jessica Lee Neumann (Agreement No. A­2024­XXX) 2024­01 944 W. Buffalo Avenue 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 24.Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A­2024­XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 25.Resolution Repealing Resolution 2017­016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days Department(s): Human Resources Recommended Action: Approve a Resolution repealing Resolution No. 2017­016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 8 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month6.Certificate of Recognition presented by Councilmember Lopez to The DesperadosBand for Outstanding Contributions to the Community7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for ExemplaryAcademic AchievementsCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 8 through 27 and waive reading of all resolutionsand ordinances. 8.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3Representative to the Community Development Commission for a Partial­TermExpiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Alfonso Ceja Villa to the Community DevelopmentCommission as the Ward 3 representative and administer the Oath of Office.11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2Representative to the Youth Commission for a Partial Term Expiring December 8,2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Emily Parra­Diaz to the Youth Commission as theWard 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes)12.Appoint a Member to the Santa Ana Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partialfour­year term expiring May 31, 2027, to represent the Department of Rehabilitationon the Santa Ana Workforce Development Board.13.Quarterly Report for Housing Division Projects and ActivitiesDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2024 to March 31, 202414.Homeless Services Division Third Quarter ReportDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for HomelessServices Projects and Activities for the period of January 1, 2024 through March 31,202415.Ten­Day Written Report Pursuant to California Government Code Section 65858(d)Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratoriumon the Approval, Commencement, Establishment, Relocation, or Expansion ofIndustrial Uses within Specific Development No. 84Department(s): Planning and Building AgencyRecommended Action: Issue and file a Council report to the public, pursuant toSection 65858(d) of the California Government Code, describing the City’s measuresto alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­3063, on April 16, 2024, regarding a 45­day moratorium on the approval,commencement, establishment, relocation, or expansion of industrial uses withinSpecific Development No. 84 (the Transit Zoning Code).16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal YearEnded June 30, 2023.17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and ShippingParcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043) (General Fund) Department(s): Finance and Management Services Recommended Action: Award Blanket Order Contract to Quadient, Inc. for postage, supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 and expiring on May 7, 2025, with provisions for annual renewal of the contract until terminated. 18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in an Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a purchase order to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet Equinox SUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a total amount not to exceed $109,290. 19.Receive and File the Notification by the City Engineer of the Final Tract Map No. 2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll West Coast, LLC) (No Fiscal Impact) Department(s): Public Works Agency Recommended Action: Receive and file the notification. 20.Approve an Amendment to the Agreement with Orange County Children’s Therapeutic Art Center to Expand Workforce Readiness and Skills Training Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with Orange County Children’s Therapeutic Arts Center, to increase the amount by $100,000, for a total agreement amount not to exceed $300,000, and increase the number of youth served from 20 to 30 (Agreement No. A­2024­XXX). 21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in an Aggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (General Fund and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Award a contract to CliftonLarsonAllen LLP for professional auditing services, for a three­year period beginning with the fiscal year­ending June 30, 2024 through June 30, 2026, with a provision for one two­year renewal exercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June 30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­ 2024­XXX). 22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Meeder Public Funds, Inc. to provide Investment Management and Portfolio Services in an annual aggregate amount not­to­exceed $150,000, for a total aggregate amount not­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiring April 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­ XXX). 23.Historic Property Preservation Agreements for the Properties Located at 925 N. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed). Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote & Date by HRC Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 (Agreement No. A­ 2024­XXX) 2023­12 925 N. Lowell Street 7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024 Arcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A­2024­XXX) 2023­13 801 N. Minter Street 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 Daniel Robert and Jessica Lee Neumann (Agreement No. A­2024­XXX) 2024­01 944 W. Buffalo Avenue 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 24.Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A­2024­XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 25.Resolution Repealing Resolution 2017­016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days Department(s): Human Resources Recommended Action: Approve a Resolution repealing Resolution No. 2017­016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 9 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month6.Certificate of Recognition presented by Councilmember Lopez to The DesperadosBand for Outstanding Contributions to the Community7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for ExemplaryAcademic AchievementsCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 8 through 27 and waive reading of all resolutionsand ordinances. 8.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3Representative to the Community Development Commission for a Partial­TermExpiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Alfonso Ceja Villa to the Community DevelopmentCommission as the Ward 3 representative and administer the Oath of Office.11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2Representative to the Youth Commission for a Partial Term Expiring December 8,2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Emily Parra­Diaz to the Youth Commission as theWard 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes)12.Appoint a Member to the Santa Ana Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partialfour­year term expiring May 31, 2027, to represent the Department of Rehabilitationon the Santa Ana Workforce Development Board.13.Quarterly Report for Housing Division Projects and ActivitiesDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2024 to March 31, 202414.Homeless Services Division Third Quarter ReportDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for HomelessServices Projects and Activities for the period of January 1, 2024 through March 31,202415.Ten­Day Written Report Pursuant to California Government Code Section 65858(d)Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratoriumon the Approval, Commencement, Establishment, Relocation, or Expansion ofIndustrial Uses within Specific Development No. 84Department(s): Planning and Building AgencyRecommended Action: Issue and file a Council report to the public, pursuant toSection 65858(d) of the California Government Code, describing the City’s measuresto alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­3063, on April 16, 2024, regarding a 45­day moratorium on the approval,commencement, establishment, relocation, or expansion of industrial uses withinSpecific Development No. 84 (the Transit Zoning Code).16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal YearEnded June 30, 2023.17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and ShippingParcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043)(General Fund)Department(s): Finance and Management ServicesRecommended Action: Award Blanket Order Contract to Quadient, Inc. for postage,supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 andexpiring on May 7, 2025, with provisions for annual renewal of the contract untilterminated.18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs inan Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a purchaseorder to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet EquinoxSUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a totalamount not to exceed $109,290.19.Receive and File the Notification by the City Engineer of the Final Tract Map No.2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll WestCoast, LLC) (No Fiscal Impact)Department(s): Public Works AgencyRecommended Action: Receive and file the notification.20.Approve an Amendment to the Agreement with Orange County Children’s TherapeuticArt Center to Expand Workforce Readiness and Skills TrainingDepartment(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a first amendment tothe agreement with Orange County Children’s Therapeutic Arts Center, to increasethe amount by $100,000, for a total agreement amount not to exceed $300,000, andincrease the number of youth served from 20 to 30 (Agreement No. A­2024­XXX).21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in anAggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (GeneralFund and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Award a contract to CliftonLarsonAllen LLP for professionalauditing services, for a three­year period beginning with the fiscal year­ending June30, 2024 through June 30, 2026, with a provision for one two­year renewalexercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­2024­XXX).22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Meeder Public Funds, Inc. to provide Investment Management and Portfolio Services in an annual aggregate amount not­to­exceed $150,000, for a total aggregate amount not­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiring April 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­ XXX). 23.Historic Property Preservation Agreements for the Properties Located at 925 N. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed). Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote & Date by HRC Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 (Agreement No. A­ 2024­XXX) 2023­12 925 N. Lowell Street 7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024 Arcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A­2024­XXX) 2023­13 801 N. Minter Street 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 Daniel Robert and Jessica Lee Neumann (Agreement No. A­2024­XXX) 2024­01 944 W. Buffalo Avenue 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 24.Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A­2024­XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 25.Resolution Repealing Resolution 2017­016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days Department(s): Human Resources Recommended Action: Approve a Resolution repealing Resolution No. 2017­016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 10 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month6.Certificate of Recognition presented by Councilmember Lopez to The DesperadosBand for Outstanding Contributions to the Community7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for ExemplaryAcademic AchievementsCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 8 through 27 and waive reading of all resolutionsand ordinances. 8.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3Representative to the Community Development Commission for a Partial­TermExpiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Alfonso Ceja Villa to the Community DevelopmentCommission as the Ward 3 representative and administer the Oath of Office.11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2Representative to the Youth Commission for a Partial Term Expiring December 8,2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Emily Parra­Diaz to the Youth Commission as theWard 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes)12.Appoint a Member to the Santa Ana Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partialfour­year term expiring May 31, 2027, to represent the Department of Rehabilitationon the Santa Ana Workforce Development Board.13.Quarterly Report for Housing Division Projects and ActivitiesDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2024 to March 31, 202414.Homeless Services Division Third Quarter ReportDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for HomelessServices Projects and Activities for the period of January 1, 2024 through March 31,202415.Ten­Day Written Report Pursuant to California Government Code Section 65858(d)Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratoriumon the Approval, Commencement, Establishment, Relocation, or Expansion ofIndustrial Uses within Specific Development No. 84Department(s): Planning and Building AgencyRecommended Action: Issue and file a Council report to the public, pursuant toSection 65858(d) of the California Government Code, describing the City’s measuresto alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­3063, on April 16, 2024, regarding a 45­day moratorium on the approval,commencement, establishment, relocation, or expansion of industrial uses withinSpecific Development No. 84 (the Transit Zoning Code).16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal YearEnded June 30, 2023.17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and ShippingParcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043)(General Fund)Department(s): Finance and Management ServicesRecommended Action: Award Blanket Order Contract to Quadient, Inc. for postage,supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 andexpiring on May 7, 2025, with provisions for annual renewal of the contract untilterminated.18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs inan Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a purchaseorder to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet EquinoxSUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a totalamount not to exceed $109,290.19.Receive and File the Notification by the City Engineer of the Final Tract Map No.2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll WestCoast, LLC) (No Fiscal Impact)Department(s): Public Works AgencyRecommended Action: Receive and file the notification.20.Approve an Amendment to the Agreement with Orange County Children’s TherapeuticArt Center to Expand Workforce Readiness and Skills TrainingDepartment(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a first amendment tothe agreement with Orange County Children’s Therapeutic Arts Center, to increasethe amount by $100,000, for a total agreement amount not to exceed $300,000, andincrease the number of youth served from 20 to 30 (Agreement No. A­2024­XXX).21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in anAggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (GeneralFund and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Award a contract to CliftonLarsonAllen LLP for professionalauditing services, for a three­year period beginning with the fiscal year­ending June30, 2024 through June 30, 2026, with a provision for one two­year renewalexercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­2024­XXX).22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager andPortfolio ServicesDepartment(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute an agreement withMeeder Public Funds, Inc. to provide Investment Management and Portfolio Servicesin an annual aggregate amount not­to­exceed $150,000, for a total aggregate amountnot­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiringApril 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­XXX).23.Historic Property Preservation Agreements for the Properties Located at 925 N.Lowell Street, 801 N. Minter Street, and 944 W. Buffalo AvenueDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager to execute the attached MillsAct agreements with the below­referenced property owners for the identifiedstructure(s), subject to non­substantive changes approved by the City Manager andCity Attorney (includes determination that the proposed projects are exempt fromfurther review in accordance with the California Environmental Quality Act asCategorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed).Table 1: Mills Act Agreements Approved by the Historic ResourcesCommission (HRC)Property Owner(s)Historic PropertyPreservationAgreement No.Address/House Vote & Date by HRCKelly S. Thomas andBethany S. Thomas,Trustees of the ThomasLiving Trust DatedMarch 28, 2022(Agreement No. A­2024­XXX)2023­12 925 N. LowellStreet 7:0:0:1(CommissionerCornelious absent)– January 11, 2024Arcelia GutierrezVelazco and BenjaminRodriguez (AgreementNo. A­2024­XXX)2023­13 801 N. MinterStreet 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 2024Daniel Robert and Jessica Lee Neumann (Agreement No. A­2024­XXX) 2024­01 944 W. Buffalo Avenue 6:0:0:2(Commissioners Cornelious and Escamilla absent) – March 7, 2024 24.Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A­2024­XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 25.Resolution Repealing Resolution 2017­016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days Department(s): Human Resources Recommended Action: Approve a Resolution repealing Resolution No. 2017­016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 11 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month6.Certificate of Recognition presented by Councilmember Lopez to The DesperadosBand for Outstanding Contributions to the Community7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for ExemplaryAcademic AchievementsCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 8 through 27 and waive reading of all resolutionsand ordinances. 8.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3Representative to the Community Development Commission for a Partial­TermExpiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Alfonso Ceja Villa to the Community DevelopmentCommission as the Ward 3 representative and administer the Oath of Office.11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2Representative to the Youth Commission for a Partial Term Expiring December 8,2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Emily Parra­Diaz to the Youth Commission as theWard 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes)12.Appoint a Member to the Santa Ana Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partialfour­year term expiring May 31, 2027, to represent the Department of Rehabilitationon the Santa Ana Workforce Development Board.13.Quarterly Report for Housing Division Projects and ActivitiesDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2024 to March 31, 202414.Homeless Services Division Third Quarter ReportDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for HomelessServices Projects and Activities for the period of January 1, 2024 through March 31,202415.Ten­Day Written Report Pursuant to California Government Code Section 65858(d)Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratoriumon the Approval, Commencement, Establishment, Relocation, or Expansion ofIndustrial Uses within Specific Development No. 84Department(s): Planning and Building AgencyRecommended Action: Issue and file a Council report to the public, pursuant toSection 65858(d) of the California Government Code, describing the City’s measuresto alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­3063, on April 16, 2024, regarding a 45­day moratorium on the approval,commencement, establishment, relocation, or expansion of industrial uses withinSpecific Development No. 84 (the Transit Zoning Code).16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal YearEnded June 30, 2023.17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and ShippingParcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043)(General Fund)Department(s): Finance and Management ServicesRecommended Action: Award Blanket Order Contract to Quadient, Inc. for postage,supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 andexpiring on May 7, 2025, with provisions for annual renewal of the contract untilterminated.18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs inan Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a purchaseorder to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet EquinoxSUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a totalamount not to exceed $109,290.19.Receive and File the Notification by the City Engineer of the Final Tract Map No.2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll WestCoast, LLC) (No Fiscal Impact)Department(s): Public Works AgencyRecommended Action: Receive and file the notification.20.Approve an Amendment to the Agreement with Orange County Children’s TherapeuticArt Center to Expand Workforce Readiness and Skills TrainingDepartment(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a first amendment tothe agreement with Orange County Children’s Therapeutic Arts Center, to increasethe amount by $100,000, for a total agreement amount not to exceed $300,000, andincrease the number of youth served from 20 to 30 (Agreement No. A­2024­XXX).21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in anAggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (GeneralFund and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Award a contract to CliftonLarsonAllen LLP for professionalauditing services, for a three­year period beginning with the fiscal year­ending June30, 2024 through June 30, 2026, with a provision for one two­year renewalexercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­2024­XXX).22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager andPortfolio ServicesDepartment(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute an agreement withMeeder Public Funds, Inc. to provide Investment Management and Portfolio Servicesin an annual aggregate amount not­to­exceed $150,000, for a total aggregate amountnot­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiringApril 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­XXX).23.Historic Property Preservation Agreements for the Properties Located at 925 N.Lowell Street, 801 N. Minter Street, and 944 W. Buffalo AvenueDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager to execute the attached MillsAct agreements with the below­referenced property owners for the identifiedstructure(s), subject to non­substantive changes approved by the City Manager andCity Attorney (includes determination that the proposed projects are exempt fromfurther review in accordance with the California Environmental Quality Act asCategorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed).Table 1: Mills Act Agreements Approved by the Historic ResourcesCommission (HRC)Property Owner(s)Historic PropertyPreservationAgreement No.Address/House Vote & Date by HRCKelly S. Thomas andBethany S. Thomas,Trustees of the ThomasLiving Trust DatedMarch 28, 2022(Agreement No. A­2024­XXX)2023­12 925 N. LowellStreet 7:0:0:1(CommissionerCornelious absent)– January 11, 2024Arcelia GutierrezVelazco and BenjaminRodriguez (AgreementNo. A­2024­XXX)2023­13 801 N. MinterStreet 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 2024Daniel Robert andJessica LeeNeumann (AgreementNo. A­2024­XXX)2024­01 944 W. BuffaloAvenue 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 202424.Resolution and Agreement Amendment Reflecting the Positive City Clerk EvaluationConducted on April 16, 2024, and Approving an Adjusted Annual Salary for the CityClerk; and Resolution Approving the Council Appointee Salary Schedule inCompliance with the California Public Employees' Retirement System (CalPERS)and Title 2 of the California Code of Regulations section 570.5Department(s): Human ResourcesRecommended Action: 1. Adopt a resolution reflecting the positive City Clerkperformance evaluation conducted on April 16, 2024 and approving an adjustedannual salary for the City Clerk, andRESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCEEVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK2. Approve a first amendment to City Clerk employment agreement to reflect adjustedannual salary (Agreement No. A­2024­XXX), and3. Adopt a resolution updating the City’s Classification and Compensation Plan withthe amended annual salary for City Clerk, and approving the Council AppointeeSalary Schedule in compliance with the California Public Employees' RetirementSystem (CalPERS) and Title 2 of the California Code of Regulations section 570.5.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’SCLASSIFICATION AND COMPENSATION PLAN25.Resolution Repealing Resolution 2017­016 and Designating the Officers andEmployees of the City Authorized to Exercise the Authority of the Appointed Officialsin Their Respective Absences and Designating Salary and Benefits for the Acting CityManager After Service of More Than Thirty DaysDepartment(s): Human ResourcesRecommended Action: Approve a Resolution repealing Resolution No. 2017­016and designating the officers and employees authorized to exercise authority of theCity Manager, City Attorney, and City Clerk in their respective absence anddesignating salary and benefits for the Acting City Manager after service of more thanthirty days.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFSANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THEOFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISEAUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS 26.Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO 27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees & Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­ 63001) and Reserve Appropriations account (no. 02213200­69011). (Require five affirmative votes) **END OF CONSENT CALENDAR** BUSINESS CALENDAR 28.Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 12 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month6.Certificate of Recognition presented by Councilmember Lopez to The DesperadosBand for Outstanding Contributions to the Community7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for ExemplaryAcademic AchievementsCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 8 through 27 and waive reading of all resolutionsand ordinances. 8.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3Representative to the Community Development Commission for a Partial­TermExpiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Alfonso Ceja Villa to the Community DevelopmentCommission as the Ward 3 representative and administer the Oath of Office.11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2Representative to the Youth Commission for a Partial Term Expiring December 8,2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Emily Parra­Diaz to the Youth Commission as theWard 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes)12.Appoint a Member to the Santa Ana Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partialfour­year term expiring May 31, 2027, to represent the Department of Rehabilitationon the Santa Ana Workforce Development Board.13.Quarterly Report for Housing Division Projects and ActivitiesDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2024 to March 31, 202414.Homeless Services Division Third Quarter ReportDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for HomelessServices Projects and Activities for the period of January 1, 2024 through March 31,202415.Ten­Day Written Report Pursuant to California Government Code Section 65858(d)Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratoriumon the Approval, Commencement, Establishment, Relocation, or Expansion ofIndustrial Uses within Specific Development No. 84Department(s): Planning and Building AgencyRecommended Action: Issue and file a Council report to the public, pursuant toSection 65858(d) of the California Government Code, describing the City’s measuresto alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­3063, on April 16, 2024, regarding a 45­day moratorium on the approval,commencement, establishment, relocation, or expansion of industrial uses withinSpecific Development No. 84 (the Transit Zoning Code).16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal YearEnded June 30, 2023.17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and ShippingParcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043)(General Fund)Department(s): Finance and Management ServicesRecommended Action: Award Blanket Order Contract to Quadient, Inc. for postage,supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 andexpiring on May 7, 2025, with provisions for annual renewal of the contract untilterminated.18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs inan Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a purchaseorder to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet EquinoxSUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a totalamount not to exceed $109,290.19.Receive and File the Notification by the City Engineer of the Final Tract Map No.2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll WestCoast, LLC) (No Fiscal Impact)Department(s): Public Works AgencyRecommended Action: Receive and file the notification.20.Approve an Amendment to the Agreement with Orange County Children’s TherapeuticArt Center to Expand Workforce Readiness and Skills TrainingDepartment(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a first amendment tothe agreement with Orange County Children’s Therapeutic Arts Center, to increasethe amount by $100,000, for a total agreement amount not to exceed $300,000, andincrease the number of youth served from 20 to 30 (Agreement No. A­2024­XXX).21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in anAggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (GeneralFund and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Award a contract to CliftonLarsonAllen LLP for professionalauditing services, for a three­year period beginning with the fiscal year­ending June30, 2024 through June 30, 2026, with a provision for one two­year renewalexercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­2024­XXX).22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager andPortfolio ServicesDepartment(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute an agreement withMeeder Public Funds, Inc. to provide Investment Management and Portfolio Servicesin an annual aggregate amount not­to­exceed $150,000, for a total aggregate amountnot­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiringApril 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­XXX).23.Historic Property Preservation Agreements for the Properties Located at 925 N.Lowell Street, 801 N. Minter Street, and 944 W. Buffalo AvenueDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager to execute the attached MillsAct agreements with the below­referenced property owners for the identifiedstructure(s), subject to non­substantive changes approved by the City Manager andCity Attorney (includes determination that the proposed projects are exempt fromfurther review in accordance with the California Environmental Quality Act asCategorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed).Table 1: Mills Act Agreements Approved by the Historic ResourcesCommission (HRC)Property Owner(s)Historic PropertyPreservationAgreement No.Address/House Vote & Date by HRCKelly S. Thomas andBethany S. Thomas,Trustees of the ThomasLiving Trust DatedMarch 28, 2022(Agreement No. A­2024­XXX)2023­12 925 N. LowellStreet 7:0:0:1(CommissionerCornelious absent)– January 11, 2024Arcelia GutierrezVelazco and BenjaminRodriguez (AgreementNo. A­2024­XXX)2023­13 801 N. MinterStreet 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 2024Daniel Robert andJessica LeeNeumann (AgreementNo. A­2024­XXX)2024­01 944 W. BuffaloAvenue 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 202424.Resolution and Agreement Amendment Reflecting the Positive City Clerk EvaluationConducted on April 16, 2024, and Approving an Adjusted Annual Salary for the CityClerk; and Resolution Approving the Council Appointee Salary Schedule inCompliance with the California Public Employees' Retirement System (CalPERS)and Title 2 of the California Code of Regulations section 570.5Department(s): Human ResourcesRecommended Action: 1. Adopt a resolution reflecting the positive City Clerkperformance evaluation conducted on April 16, 2024 and approving an adjustedannual salary for the City Clerk, andRESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCEEVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK2. Approve a first amendment to City Clerk employment agreement to reflect adjustedannual salary (Agreement No. A­2024­XXX), and3. Adopt a resolution updating the City’s Classification and Compensation Plan withthe amended annual salary for City Clerk, and approving the Council AppointeeSalary Schedule in compliance with the California Public Employees' RetirementSystem (CalPERS) and Title 2 of the California Code of Regulations section 570.5.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’SCLASSIFICATION AND COMPENSATION PLAN25.Resolution Repealing Resolution 2017­016 and Designating the Officers andEmployees of the City Authorized to Exercise the Authority of the Appointed Officialsin Their Respective Absences and Designating Salary and Benefits for the Acting CityManager After Service of More Than Thirty DaysDepartment(s): Human ResourcesRecommended Action: Approve a Resolution repealing Resolution No. 2017­016and designating the officers and employees authorized to exercise authority of theCity Manager, City Attorney, and City Clerk in their respective absence anddesignating salary and benefits for the Acting City Manager after service of more thanthirty days.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFSANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THEOFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISEAUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVEABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTINGCITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS26.Council Consideration of Resolution Establishing the City of Santa Ana PublicFinancing AuthorityDepartment(s): Finance and Management ServicesRecommended Action: Adopt a Resolution establishing the City of Santa AnaPublic Financing Authority (Agreement No. A­2024­XXX).RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTAANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERSPERTAINING THERETO27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the GrantFunds from Kaiser Permanente’s Operation SplashDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: 1. Adopt a resolution accepting grant funds from KaiserPermanente’s Community Benefit Foundation to conduct the Operation SplashCampaign in the amount of $75,000 distributed over two years in the amount of$37,500 each year to subsidize youth, adult and senior aquatics programming.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISERPERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTEDSWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIORLIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEETO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTSTHERETO THAT MAY BE NECESSARY.2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees &Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees &Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­63001) and Reserve Appropriations account (no. 02213200­69011). (Require fiveaffirmative votes)**END OF CONSENT CALENDAR**BUSINESS CALENDAR28.Approve Amendments to Consultant Agreements with Claudia Perez (MayorAmezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) Department(s): City Manager’s Office Recommended Action: 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not­to­exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­ XXX, A­2024­XXX, A­2024­XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a. Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b. Option 2:Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024­25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re­allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 13 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month6.Certificate of Recognition presented by Councilmember Lopez to The DesperadosBand for Outstanding Contributions to the Community7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for ExemplaryAcademic AchievementsCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 8 through 27 and waive reading of all resolutionsand ordinances. 8.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3Representative to the Community Development Commission for a Partial­TermExpiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Alfonso Ceja Villa to the Community DevelopmentCommission as the Ward 3 representative and administer the Oath of Office.11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2Representative to the Youth Commission for a Partial Term Expiring December 8,2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Emily Parra­Diaz to the Youth Commission as theWard 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes)12.Appoint a Member to the Santa Ana Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partialfour­year term expiring May 31, 2027, to represent the Department of Rehabilitationon the Santa Ana Workforce Development Board.13.Quarterly Report for Housing Division Projects and ActivitiesDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2024 to March 31, 202414.Homeless Services Division Third Quarter ReportDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for HomelessServices Projects and Activities for the period of January 1, 2024 through March 31,202415.Ten­Day Written Report Pursuant to California Government Code Section 65858(d)Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratoriumon the Approval, Commencement, Establishment, Relocation, or Expansion ofIndustrial Uses within Specific Development No. 84Department(s): Planning and Building AgencyRecommended Action: Issue and file a Council report to the public, pursuant toSection 65858(d) of the California Government Code, describing the City’s measuresto alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­3063, on April 16, 2024, regarding a 45­day moratorium on the approval,commencement, establishment, relocation, or expansion of industrial uses withinSpecific Development No. 84 (the Transit Zoning Code).16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal YearEnded June 30, 2023.17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and ShippingParcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043)(General Fund)Department(s): Finance and Management ServicesRecommended Action: Award Blanket Order Contract to Quadient, Inc. for postage,supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 andexpiring on May 7, 2025, with provisions for annual renewal of the contract untilterminated.18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs inan Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a purchaseorder to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet EquinoxSUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a totalamount not to exceed $109,290.19.Receive and File the Notification by the City Engineer of the Final Tract Map No.2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll WestCoast, LLC) (No Fiscal Impact)Department(s): Public Works AgencyRecommended Action: Receive and file the notification.20.Approve an Amendment to the Agreement with Orange County Children’s TherapeuticArt Center to Expand Workforce Readiness and Skills TrainingDepartment(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a first amendment tothe agreement with Orange County Children’s Therapeutic Arts Center, to increasethe amount by $100,000, for a total agreement amount not to exceed $300,000, andincrease the number of youth served from 20 to 30 (Agreement No. A­2024­XXX).21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in anAggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (GeneralFund and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Award a contract to CliftonLarsonAllen LLP for professionalauditing services, for a three­year period beginning with the fiscal year­ending June30, 2024 through June 30, 2026, with a provision for one two­year renewalexercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­2024­XXX).22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager andPortfolio ServicesDepartment(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute an agreement withMeeder Public Funds, Inc. to provide Investment Management and Portfolio Servicesin an annual aggregate amount not­to­exceed $150,000, for a total aggregate amountnot­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiringApril 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­XXX).23.Historic Property Preservation Agreements for the Properties Located at 925 N.Lowell Street, 801 N. Minter Street, and 944 W. Buffalo AvenueDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager to execute the attached MillsAct agreements with the below­referenced property owners for the identifiedstructure(s), subject to non­substantive changes approved by the City Manager andCity Attorney (includes determination that the proposed projects are exempt fromfurther review in accordance with the California Environmental Quality Act asCategorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed).Table 1: Mills Act Agreements Approved by the Historic ResourcesCommission (HRC)Property Owner(s)Historic PropertyPreservationAgreement No.Address/House Vote & Date by HRCKelly S. Thomas andBethany S. Thomas,Trustees of the ThomasLiving Trust DatedMarch 28, 2022(Agreement No. A­2024­XXX)2023­12 925 N. LowellStreet 7:0:0:1(CommissionerCornelious absent)– January 11, 2024Arcelia GutierrezVelazco and BenjaminRodriguez (AgreementNo. A­2024­XXX)2023­13 801 N. MinterStreet 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 2024Daniel Robert andJessica LeeNeumann (AgreementNo. A­2024­XXX)2024­01 944 W. BuffaloAvenue 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 202424.Resolution and Agreement Amendment Reflecting the Positive City Clerk EvaluationConducted on April 16, 2024, and Approving an Adjusted Annual Salary for the CityClerk; and Resolution Approving the Council Appointee Salary Schedule inCompliance with the California Public Employees' Retirement System (CalPERS)and Title 2 of the California Code of Regulations section 570.5Department(s): Human ResourcesRecommended Action: 1. Adopt a resolution reflecting the positive City Clerkperformance evaluation conducted on April 16, 2024 and approving an adjustedannual salary for the City Clerk, andRESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCEEVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK2. Approve a first amendment to City Clerk employment agreement to reflect adjustedannual salary (Agreement No. A­2024­XXX), and3. Adopt a resolution updating the City’s Classification and Compensation Plan withthe amended annual salary for City Clerk, and approving the Council AppointeeSalary Schedule in compliance with the California Public Employees' RetirementSystem (CalPERS) and Title 2 of the California Code of Regulations section 570.5.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’SCLASSIFICATION AND COMPENSATION PLAN25.Resolution Repealing Resolution 2017­016 and Designating the Officers andEmployees of the City Authorized to Exercise the Authority of the Appointed Officialsin Their Respective Absences and Designating Salary and Benefits for the Acting CityManager After Service of More Than Thirty DaysDepartment(s): Human ResourcesRecommended Action: Approve a Resolution repealing Resolution No. 2017­016and designating the officers and employees authorized to exercise authority of theCity Manager, City Attorney, and City Clerk in their respective absence anddesignating salary and benefits for the Acting City Manager after service of more thanthirty days.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFSANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THEOFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISEAUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVEABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTINGCITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS26.Council Consideration of Resolution Establishing the City of Santa Ana PublicFinancing AuthorityDepartment(s): Finance and Management ServicesRecommended Action: Adopt a Resolution establishing the City of Santa AnaPublic Financing Authority (Agreement No. A­2024­XXX).RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTAANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERSPERTAINING THERETO27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the GrantFunds from Kaiser Permanente’s Operation SplashDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: 1. Adopt a resolution accepting grant funds from KaiserPermanente’s Community Benefit Foundation to conduct the Operation SplashCampaign in the amount of $75,000 distributed over two years in the amount of$37,500 each year to subsidize youth, adult and senior aquatics programming.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISERPERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTEDSWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIORLIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEETO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTSTHERETO THAT MAY BE NECESSARY.2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees &Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees &Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­63001) and Reserve Appropriations account (no. 02213200­69011). (Require fiveaffirmative votes)**END OF CONSENT CALENDAR**BUSINESS CALENDAR28.Approve Amendments to Consultant Agreements with Claudia Perez (MayorAmezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno(Councilmember Lopez) for Council Aide Services (General Fund)Department(s): City Manager’s OfficeRecommended Action:1. Authorize the City Manager to execute second amendments to consultantagreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno forCouncil Aide Services, to increase the not­to­exceed amount of each agreementby $10,000, for a total amount not to exceed $60,000 per agreement, and toextend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX)2. Provide input for future Council Aide Services agreements regarding not toexceed amounts by selecting one of the following options:a. Option 1: Invoicing not to exceed $5,000 per month per agreement, withmonthly invoicing of hourly rates, material, and other reimbursable items; orb. Option 2:Invoicing not to exceed $60,000 per year per agreement, withmonthly invoicing of hourly rates, material, and other reimbursable items**END OF BUSINESS CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgetsfor the Community Development Block Grant, HOME Investment Partnerships Grant,and Emergency Solutions Grant, and Authorize Submission to the U.S. Department ofHousing and Urban DevelopmentPublished in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024.Department(s): Community Development AgencyRecommended Action:1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the CityManager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S.Department of Housing and Urban Development.2. Approve the Fiscal Year 2024­25 budgets for the Community Development BlockGrant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848in program income and $425,915 in re­allocation of prior years’ CDBG funds for atotal of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of$1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and$7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; andEmergency Solutions Grant (ESG) in the anticipated amount of $447,249 from theGrant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. WORK STUDY SESSION 30.Fiscal Year 2024­25 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Water Shutoff Protection Compliance Ordinance 2. FY2024­25 Budget Discussions and Approval POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 14 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month6.Certificate of Recognition presented by Councilmember Lopez to The DesperadosBand for Outstanding Contributions to the Community7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for ExemplaryAcademic AchievementsCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 8 through 27 and waive reading of all resolutionsand ordinances. 8.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3Representative to the Community Development Commission for a Partial­TermExpiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Alfonso Ceja Villa to the Community DevelopmentCommission as the Ward 3 representative and administer the Oath of Office.11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2Representative to the Youth Commission for a Partial Term Expiring December 8,2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Emily Parra­Diaz to the Youth Commission as theWard 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes)12.Appoint a Member to the Santa Ana Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partialfour­year term expiring May 31, 2027, to represent the Department of Rehabilitationon the Santa Ana Workforce Development Board.13.Quarterly Report for Housing Division Projects and ActivitiesDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2024 to March 31, 202414.Homeless Services Division Third Quarter ReportDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for HomelessServices Projects and Activities for the period of January 1, 2024 through March 31,202415.Ten­Day Written Report Pursuant to California Government Code Section 65858(d)Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratoriumon the Approval, Commencement, Establishment, Relocation, or Expansion ofIndustrial Uses within Specific Development No. 84Department(s): Planning and Building AgencyRecommended Action: Issue and file a Council report to the public, pursuant toSection 65858(d) of the California Government Code, describing the City’s measuresto alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­3063, on April 16, 2024, regarding a 45­day moratorium on the approval,commencement, establishment, relocation, or expansion of industrial uses withinSpecific Development No. 84 (the Transit Zoning Code).16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal YearEnded June 30, 2023.17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and ShippingParcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043)(General Fund)Department(s): Finance and Management ServicesRecommended Action: Award Blanket Order Contract to Quadient, Inc. for postage,supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 andexpiring on May 7, 2025, with provisions for annual renewal of the contract untilterminated.18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs inan Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a purchaseorder to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet EquinoxSUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a totalamount not to exceed $109,290.19.Receive and File the Notification by the City Engineer of the Final Tract Map No.2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll WestCoast, LLC) (No Fiscal Impact)Department(s): Public Works AgencyRecommended Action: Receive and file the notification.20.Approve an Amendment to the Agreement with Orange County Children’s TherapeuticArt Center to Expand Workforce Readiness and Skills TrainingDepartment(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a first amendment tothe agreement with Orange County Children’s Therapeutic Arts Center, to increasethe amount by $100,000, for a total agreement amount not to exceed $300,000, andincrease the number of youth served from 20 to 30 (Agreement No. A­2024­XXX).21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in anAggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (GeneralFund and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Award a contract to CliftonLarsonAllen LLP for professionalauditing services, for a three­year period beginning with the fiscal year­ending June30, 2024 through June 30, 2026, with a provision for one two­year renewalexercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­2024­XXX).22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager andPortfolio ServicesDepartment(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute an agreement withMeeder Public Funds, Inc. to provide Investment Management and Portfolio Servicesin an annual aggregate amount not­to­exceed $150,000, for a total aggregate amountnot­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiringApril 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­XXX).23.Historic Property Preservation Agreements for the Properties Located at 925 N.Lowell Street, 801 N. Minter Street, and 944 W. Buffalo AvenueDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager to execute the attached MillsAct agreements with the below­referenced property owners for the identifiedstructure(s), subject to non­substantive changes approved by the City Manager andCity Attorney (includes determination that the proposed projects are exempt fromfurther review in accordance with the California Environmental Quality Act asCategorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed).Table 1: Mills Act Agreements Approved by the Historic ResourcesCommission (HRC)Property Owner(s)Historic PropertyPreservationAgreement No.Address/House Vote & Date by HRCKelly S. Thomas andBethany S. Thomas,Trustees of the ThomasLiving Trust DatedMarch 28, 2022(Agreement No. A­2024­XXX)2023­12 925 N. LowellStreet 7:0:0:1(CommissionerCornelious absent)– January 11, 2024Arcelia GutierrezVelazco and BenjaminRodriguez (AgreementNo. A­2024­XXX)2023­13 801 N. MinterStreet 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 2024Daniel Robert andJessica LeeNeumann (AgreementNo. A­2024­XXX)2024­01 944 W. BuffaloAvenue 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 202424.Resolution and Agreement Amendment Reflecting the Positive City Clerk EvaluationConducted on April 16, 2024, and Approving an Adjusted Annual Salary for the CityClerk; and Resolution Approving the Council Appointee Salary Schedule inCompliance with the California Public Employees' Retirement System (CalPERS)and Title 2 of the California Code of Regulations section 570.5Department(s): Human ResourcesRecommended Action: 1. Adopt a resolution reflecting the positive City Clerkperformance evaluation conducted on April 16, 2024 and approving an adjustedannual salary for the City Clerk, andRESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCEEVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK2. Approve a first amendment to City Clerk employment agreement to reflect adjustedannual salary (Agreement No. A­2024­XXX), and3. Adopt a resolution updating the City’s Classification and Compensation Plan withthe amended annual salary for City Clerk, and approving the Council AppointeeSalary Schedule in compliance with the California Public Employees' RetirementSystem (CalPERS) and Title 2 of the California Code of Regulations section 570.5.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’SCLASSIFICATION AND COMPENSATION PLAN25.Resolution Repealing Resolution 2017­016 and Designating the Officers andEmployees of the City Authorized to Exercise the Authority of the Appointed Officialsin Their Respective Absences and Designating Salary and Benefits for the Acting CityManager After Service of More Than Thirty DaysDepartment(s): Human ResourcesRecommended Action: Approve a Resolution repealing Resolution No. 2017­016and designating the officers and employees authorized to exercise authority of theCity Manager, City Attorney, and City Clerk in their respective absence anddesignating salary and benefits for the Acting City Manager after service of more thanthirty days.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFSANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THEOFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISEAUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVEABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTINGCITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS26.Council Consideration of Resolution Establishing the City of Santa Ana PublicFinancing AuthorityDepartment(s): Finance and Management ServicesRecommended Action: Adopt a Resolution establishing the City of Santa AnaPublic Financing Authority (Agreement No. A­2024­XXX).RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTAANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERSPERTAINING THERETO27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the GrantFunds from Kaiser Permanente’s Operation SplashDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: 1. Adopt a resolution accepting grant funds from KaiserPermanente’s Community Benefit Foundation to conduct the Operation SplashCampaign in the amount of $75,000 distributed over two years in the amount of$37,500 each year to subsidize youth, adult and senior aquatics programming.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISERPERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTEDSWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIORLIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEETO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTSTHERETO THAT MAY BE NECESSARY.2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees &Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees &Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­63001) and Reserve Appropriations account (no. 02213200­69011). (Require fiveaffirmative votes)**END OF CONSENT CALENDAR**BUSINESS CALENDAR28.Approve Amendments to Consultant Agreements with Claudia Perez (MayorAmezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno(Councilmember Lopez) for Council Aide Services (General Fund)Department(s): City Manager’s OfficeRecommended Action:1. Authorize the City Manager to execute second amendments to consultantagreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno forCouncil Aide Services, to increase the not­to­exceed amount of each agreementby $10,000, for a total amount not to exceed $60,000 per agreement, and toextend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX)2. Provide input for future Council Aide Services agreements regarding not toexceed amounts by selecting one of the following options:a. Option 1: Invoicing not to exceed $5,000 per month per agreement, withmonthly invoicing of hourly rates, material, and other reimbursable items; orb. Option 2:Invoicing not to exceed $60,000 per year per agreement, withmonthly invoicing of hourly rates, material, and other reimbursable items**END OF BUSINESS CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgetsfor the Community Development Block Grant, HOME Investment Partnerships Grant,and Emergency Solutions Grant, and Authorize Submission to the U.S. Department ofHousing and Urban DevelopmentPublished in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024.Department(s): Community Development AgencyRecommended Action:1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the CityManager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S.Department of Housing and Urban Development.2. Approve the Fiscal Year 2024­25 budgets for the Community Development BlockGrant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848in program income and $425,915 in re­allocation of prior years’ CDBG funds for atotal of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of$1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and$7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; andEmergency Solutions Grant (ESG) in the anticipated amount of $447,249 from theGrant Year 2024 allocation. All proposed activities’ budgets will be proportionallyincreased or decreased from the estimated funding levels to match actual allocationamounts.3. Direct the City Attorney to finalize and authorize the City Manager to executememorandums of understanding with various city departments and executeagreements with non­profit public service providers awarded funds as part of theapproved Community Development Block Grant program budget for a term beginningJuly 1, 2024 through June 30, 2026.4. Direct the City Attorney to finalize and authorize the City Manager to execute amemorandum of understanding with the Santa Ana Police Department and executeagreements with non­profit homeless service providers awarded funds as part of theapproved Emergency Solutions Grant program budget for a term beginning July 1,2024 through June 30, 2025.WORK STUDY SESSION30.Fiscal Year 2024­25 Budget Work Study SessionDepartment(s): Finance and Management ServicesRecommended Action: Discuss and provide direction to staff.CITY MANAGER COMMENTSCOUNCIL COMMENTSAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time formembers of the Council to provide a brief oral report on attendance of any regional board orcommission meeting or any conference, meeting or event attended.ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authoritymeeting.Future Items1. Water Shutoff Protection Compliance Ordinance2. FY2024­25 Budget Discussions and ApprovalPOSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 15 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month6.Certificate of Recognition presented by Councilmember Lopez to The DesperadosBand for Outstanding Contributions to the Community7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for ExemplaryAcademic AchievementsCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 8 through 27 and waive reading of all resolutionsand ordinances. 8.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3Representative to the Community Development Commission for a Partial­TermExpiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Alfonso Ceja Villa to the Community DevelopmentCommission as the Ward 3 representative and administer the Oath of Office.11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2Representative to the Youth Commission for a Partial Term Expiring December 8,2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Emily Parra­Diaz to the Youth Commission as theWard 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes)12.Appoint a Member to the Santa Ana Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partialfour­year term expiring May 31, 2027, to represent the Department of Rehabilitationon the Santa Ana Workforce Development Board.13.Quarterly Report for Housing Division Projects and ActivitiesDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2024 to March 31, 202414.Homeless Services Division Third Quarter ReportDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for HomelessServices Projects and Activities for the period of January 1, 2024 through March 31,202415.Ten­Day Written Report Pursuant to California Government Code Section 65858(d)Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratoriumon the Approval, Commencement, Establishment, Relocation, or Expansion ofIndustrial Uses within Specific Development No. 84Department(s): Planning and Building AgencyRecommended Action: Issue and file a Council report to the public, pursuant toSection 65858(d) of the California Government Code, describing the City’s measuresto alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­3063, on April 16, 2024, regarding a 45­day moratorium on the approval,commencement, establishment, relocation, or expansion of industrial uses withinSpecific Development No. 84 (the Transit Zoning Code).16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal YearEnded June 30, 2023.17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and ShippingParcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043)(General Fund)Department(s): Finance and Management ServicesRecommended Action: Award Blanket Order Contract to Quadient, Inc. for postage,supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 andexpiring on May 7, 2025, with provisions for annual renewal of the contract untilterminated.18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs inan Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a purchaseorder to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet EquinoxSUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a totalamount not to exceed $109,290.19.Receive and File the Notification by the City Engineer of the Final Tract Map No.2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll WestCoast, LLC) (No Fiscal Impact)Department(s): Public Works AgencyRecommended Action: Receive and file the notification.20.Approve an Amendment to the Agreement with Orange County Children’s TherapeuticArt Center to Expand Workforce Readiness and Skills TrainingDepartment(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a first amendment tothe agreement with Orange County Children’s Therapeutic Arts Center, to increasethe amount by $100,000, for a total agreement amount not to exceed $300,000, andincrease the number of youth served from 20 to 30 (Agreement No. A­2024­XXX).21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in anAggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (GeneralFund and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Award a contract to CliftonLarsonAllen LLP for professionalauditing services, for a three­year period beginning with the fiscal year­ending June30, 2024 through June 30, 2026, with a provision for one two­year renewalexercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­2024­XXX).22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager andPortfolio ServicesDepartment(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute an agreement withMeeder Public Funds, Inc. to provide Investment Management and Portfolio Servicesin an annual aggregate amount not­to­exceed $150,000, for a total aggregate amountnot­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiringApril 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­XXX).23.Historic Property Preservation Agreements for the Properties Located at 925 N.Lowell Street, 801 N. Minter Street, and 944 W. Buffalo AvenueDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager to execute the attached MillsAct agreements with the below­referenced property owners for the identifiedstructure(s), subject to non­substantive changes approved by the City Manager andCity Attorney (includes determination that the proposed projects are exempt fromfurther review in accordance with the California Environmental Quality Act asCategorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed).Table 1: Mills Act Agreements Approved by the Historic ResourcesCommission (HRC)Property Owner(s)Historic PropertyPreservationAgreement No.Address/House Vote & Date by HRCKelly S. Thomas andBethany S. Thomas,Trustees of the ThomasLiving Trust DatedMarch 28, 2022(Agreement No. A­2024­XXX)2023­12 925 N. LowellStreet 7:0:0:1(CommissionerCornelious absent)– January 11, 2024Arcelia GutierrezVelazco and BenjaminRodriguez (AgreementNo. A­2024­XXX)2023­13 801 N. MinterStreet 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 2024Daniel Robert andJessica LeeNeumann (AgreementNo. A­2024­XXX)2024­01 944 W. BuffaloAvenue 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 202424.Resolution and Agreement Amendment Reflecting the Positive City Clerk EvaluationConducted on April 16, 2024, and Approving an Adjusted Annual Salary for the CityClerk; and Resolution Approving the Council Appointee Salary Schedule inCompliance with the California Public Employees' Retirement System (CalPERS)and Title 2 of the California Code of Regulations section 570.5Department(s): Human ResourcesRecommended Action: 1. Adopt a resolution reflecting the positive City Clerkperformance evaluation conducted on April 16, 2024 and approving an adjustedannual salary for the City Clerk, andRESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCEEVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK2. Approve a first amendment to City Clerk employment agreement to reflect adjustedannual salary (Agreement No. A­2024­XXX), and3. Adopt a resolution updating the City’s Classification and Compensation Plan withthe amended annual salary for City Clerk, and approving the Council AppointeeSalary Schedule in compliance with the California Public Employees' RetirementSystem (CalPERS) and Title 2 of the California Code of Regulations section 570.5.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’SCLASSIFICATION AND COMPENSATION PLAN25.Resolution Repealing Resolution 2017­016 and Designating the Officers andEmployees of the City Authorized to Exercise the Authority of the Appointed Officialsin Their Respective Absences and Designating Salary and Benefits for the Acting CityManager After Service of More Than Thirty DaysDepartment(s): Human ResourcesRecommended Action: Approve a Resolution repealing Resolution No. 2017­016and designating the officers and employees authorized to exercise authority of theCity Manager, City Attorney, and City Clerk in their respective absence anddesignating salary and benefits for the Acting City Manager after service of more thanthirty days.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFSANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THEOFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISEAUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVEABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTINGCITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS26.Council Consideration of Resolution Establishing the City of Santa Ana PublicFinancing AuthorityDepartment(s): Finance and Management ServicesRecommended Action: Adopt a Resolution establishing the City of Santa AnaPublic Financing Authority (Agreement No. A­2024­XXX).RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTAANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERSPERTAINING THERETO27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the GrantFunds from Kaiser Permanente’s Operation SplashDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: 1. Adopt a resolution accepting grant funds from KaiserPermanente’s Community Benefit Foundation to conduct the Operation SplashCampaign in the amount of $75,000 distributed over two years in the amount of$37,500 each year to subsidize youth, adult and senior aquatics programming.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISERPERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTEDSWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIORLIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEETO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTSTHERETO THAT MAY BE NECESSARY.2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees &Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees &Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­63001) and Reserve Appropriations account (no. 02213200­69011). (Require fiveaffirmative votes)**END OF CONSENT CALENDAR**BUSINESS CALENDAR28.Approve Amendments to Consultant Agreements with Claudia Perez (MayorAmezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno(Councilmember Lopez) for Council Aide Services (General Fund)Department(s): City Manager’s OfficeRecommended Action:1. Authorize the City Manager to execute second amendments to consultantagreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno forCouncil Aide Services, to increase the not­to­exceed amount of each agreementby $10,000, for a total amount not to exceed $60,000 per agreement, and toextend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX)2. Provide input for future Council Aide Services agreements regarding not toexceed amounts by selecting one of the following options:a. Option 1: Invoicing not to exceed $5,000 per month per agreement, withmonthly invoicing of hourly rates, material, and other reimbursable items; orb. Option 2:Invoicing not to exceed $60,000 per year per agreement, withmonthly invoicing of hourly rates, material, and other reimbursable items**END OF BUSINESS CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgetsfor the Community Development Block Grant, HOME Investment Partnerships Grant,and Emergency Solutions Grant, and Authorize Submission to the U.S. Department ofHousing and Urban DevelopmentPublished in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024.Department(s): Community Development AgencyRecommended Action:1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the CityManager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S.Department of Housing and Urban Development.2. Approve the Fiscal Year 2024­25 budgets for the Community Development BlockGrant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848in program income and $425,915 in re­allocation of prior years’ CDBG funds for atotal of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of$1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and$7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; andEmergency Solutions Grant (ESG) in the anticipated amount of $447,249 from theGrant Year 2024 allocation. All proposed activities’ budgets will be proportionallyincreased or decreased from the estimated funding levels to match actual allocationamounts.3. Direct the City Attorney to finalize and authorize the City Manager to executememorandums of understanding with various city departments and executeagreements with non­profit public service providers awarded funds as part of theapproved Community Development Block Grant program budget for a term beginningJuly 1, 2024 through June 30, 2026.4. Direct the City Attorney to finalize and authorize the City Manager to execute amemorandum of understanding with the Santa Ana Police Department and executeagreements with non­profit homeless service providers awarded funds as part of theapproved Emergency Solutions Grant program budget for a term beginning July 1,2024 through June 30, 2025.WORK STUDY SESSION30.Fiscal Year 2024­25 Budget Work Study SessionDepartment(s): Finance and Management ServicesRecommended Action: Discuss and provide direction to staff.CITY MANAGER COMMENTSCOUNCIL COMMENTSAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time formembers of the Council to provide a brief oral report on attendance of any regional board orcommission meeting or any conference, meeting or event attended.ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authoritymeeting.Future Items1. Water Shutoff Protection Compliance Ordinance2. FY2024­25 Budget Discussions and ApprovalPOSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda wasposted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. InternetAccess to City Council, Agency, and Authority agendas and related material is available priorto meetings at santa­ana.org/agendas­and­minutes.HOUSING AUTHORITYCALL TO ORDERATTENDANCE Authority Members Phil Bacerra Johnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezVice Chair Thai Viet PhanChairValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoRecording Secretary Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDAPUBLIC COMMENTS – Members of the public may address Housing Authority on items onthe Housing Authority agenda. CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 1 and 4 and waive reading of all resolutions and ordinances.1.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.2.Minutes from the Regular Meeting of April 2, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.3.Quarterly Report for Housing Choice Voucher Program Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 4.Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority Department(s): Finance and Management Services Recommended Action: Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A­2024­XXX). RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 16 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month6.Certificate of Recognition presented by Councilmember Lopez to The DesperadosBand for Outstanding Contributions to the Community7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for ExemplaryAcademic AchievementsCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 8 through 27 and waive reading of all resolutionsand ordinances. 8.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3Representative to the Community Development Commission for a Partial­TermExpiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Alfonso Ceja Villa to the Community DevelopmentCommission as the Ward 3 representative and administer the Oath of Office.11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2Representative to the Youth Commission for a Partial Term Expiring December 8,2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Emily Parra­Diaz to the Youth Commission as theWard 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes)12.Appoint a Member to the Santa Ana Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partialfour­year term expiring May 31, 2027, to represent the Department of Rehabilitationon the Santa Ana Workforce Development Board.13.Quarterly Report for Housing Division Projects and ActivitiesDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2024 to March 31, 202414.Homeless Services Division Third Quarter ReportDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for HomelessServices Projects and Activities for the period of January 1, 2024 through March 31,202415.Ten­Day Written Report Pursuant to California Government Code Section 65858(d)Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratoriumon the Approval, Commencement, Establishment, Relocation, or Expansion ofIndustrial Uses within Specific Development No. 84Department(s): Planning and Building AgencyRecommended Action: Issue and file a Council report to the public, pursuant toSection 65858(d) of the California Government Code, describing the City’s measuresto alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­3063, on April 16, 2024, regarding a 45­day moratorium on the approval,commencement, establishment, relocation, or expansion of industrial uses withinSpecific Development No. 84 (the Transit Zoning Code).16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal YearEnded June 30, 2023.17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and ShippingParcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043)(General Fund)Department(s): Finance and Management ServicesRecommended Action: Award Blanket Order Contract to Quadient, Inc. for postage,supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 andexpiring on May 7, 2025, with provisions for annual renewal of the contract untilterminated.18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs inan Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a purchaseorder to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet EquinoxSUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a totalamount not to exceed $109,290.19.Receive and File the Notification by the City Engineer of the Final Tract Map No.2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll WestCoast, LLC) (No Fiscal Impact)Department(s): Public Works AgencyRecommended Action: Receive and file the notification.20.Approve an Amendment to the Agreement with Orange County Children’s TherapeuticArt Center to Expand Workforce Readiness and Skills TrainingDepartment(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a first amendment tothe agreement with Orange County Children’s Therapeutic Arts Center, to increasethe amount by $100,000, for a total agreement amount not to exceed $300,000, andincrease the number of youth served from 20 to 30 (Agreement No. A­2024­XXX).21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in anAggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (GeneralFund and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Award a contract to CliftonLarsonAllen LLP for professionalauditing services, for a three­year period beginning with the fiscal year­ending June30, 2024 through June 30, 2026, with a provision for one two­year renewalexercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­2024­XXX).22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager andPortfolio ServicesDepartment(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute an agreement withMeeder Public Funds, Inc. to provide Investment Management and Portfolio Servicesin an annual aggregate amount not­to­exceed $150,000, for a total aggregate amountnot­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiringApril 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­XXX).23.Historic Property Preservation Agreements for the Properties Located at 925 N.Lowell Street, 801 N. Minter Street, and 944 W. Buffalo AvenueDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager to execute the attached MillsAct agreements with the below­referenced property owners for the identifiedstructure(s), subject to non­substantive changes approved by the City Manager andCity Attorney (includes determination that the proposed projects are exempt fromfurther review in accordance with the California Environmental Quality Act asCategorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed).Table 1: Mills Act Agreements Approved by the Historic ResourcesCommission (HRC)Property Owner(s)Historic PropertyPreservationAgreement No.Address/House Vote & Date by HRCKelly S. Thomas andBethany S. Thomas,Trustees of the ThomasLiving Trust DatedMarch 28, 2022(Agreement No. A­2024­XXX)2023­12 925 N. LowellStreet 7:0:0:1(CommissionerCornelious absent)– January 11, 2024Arcelia GutierrezVelazco and BenjaminRodriguez (AgreementNo. A­2024­XXX)2023­13 801 N. MinterStreet 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 2024Daniel Robert andJessica LeeNeumann (AgreementNo. A­2024­XXX)2024­01 944 W. BuffaloAvenue 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 202424.Resolution and Agreement Amendment Reflecting the Positive City Clerk EvaluationConducted on April 16, 2024, and Approving an Adjusted Annual Salary for the CityClerk; and Resolution Approving the Council Appointee Salary Schedule inCompliance with the California Public Employees' Retirement System (CalPERS)and Title 2 of the California Code of Regulations section 570.5Department(s): Human ResourcesRecommended Action: 1. Adopt a resolution reflecting the positive City Clerkperformance evaluation conducted on April 16, 2024 and approving an adjustedannual salary for the City Clerk, andRESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCEEVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK2. Approve a first amendment to City Clerk employment agreement to reflect adjustedannual salary (Agreement No. A­2024­XXX), and3. Adopt a resolution updating the City’s Classification and Compensation Plan withthe amended annual salary for City Clerk, and approving the Council AppointeeSalary Schedule in compliance with the California Public Employees' RetirementSystem (CalPERS) and Title 2 of the California Code of Regulations section 570.5.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’SCLASSIFICATION AND COMPENSATION PLAN25.Resolution Repealing Resolution 2017­016 and Designating the Officers andEmployees of the City Authorized to Exercise the Authority of the Appointed Officialsin Their Respective Absences and Designating Salary and Benefits for the Acting CityManager After Service of More Than Thirty DaysDepartment(s): Human ResourcesRecommended Action: Approve a Resolution repealing Resolution No. 2017­016and designating the officers and employees authorized to exercise authority of theCity Manager, City Attorney, and City Clerk in their respective absence anddesignating salary and benefits for the Acting City Manager after service of more thanthirty days.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFSANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THEOFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISEAUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVEABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTINGCITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS26.Council Consideration of Resolution Establishing the City of Santa Ana PublicFinancing AuthorityDepartment(s): Finance and Management ServicesRecommended Action: Adopt a Resolution establishing the City of Santa AnaPublic Financing Authority (Agreement No. A­2024­XXX).RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTAANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERSPERTAINING THERETO27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the GrantFunds from Kaiser Permanente’s Operation SplashDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: 1. Adopt a resolution accepting grant funds from KaiserPermanente’s Community Benefit Foundation to conduct the Operation SplashCampaign in the amount of $75,000 distributed over two years in the amount of$37,500 each year to subsidize youth, adult and senior aquatics programming.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISERPERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTEDSWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIORLIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEETO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTSTHERETO THAT MAY BE NECESSARY.2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees &Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees &Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­63001) and Reserve Appropriations account (no. 02213200­69011). (Require fiveaffirmative votes)**END OF CONSENT CALENDAR**BUSINESS CALENDAR28.Approve Amendments to Consultant Agreements with Claudia Perez (MayorAmezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno(Councilmember Lopez) for Council Aide Services (General Fund)Department(s): City Manager’s OfficeRecommended Action:1. Authorize the City Manager to execute second amendments to consultantagreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno forCouncil Aide Services, to increase the not­to­exceed amount of each agreementby $10,000, for a total amount not to exceed $60,000 per agreement, and toextend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX)2. Provide input for future Council Aide Services agreements regarding not toexceed amounts by selecting one of the following options:a. Option 1: Invoicing not to exceed $5,000 per month per agreement, withmonthly invoicing of hourly rates, material, and other reimbursable items; orb. Option 2:Invoicing not to exceed $60,000 per year per agreement, withmonthly invoicing of hourly rates, material, and other reimbursable items**END OF BUSINESS CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgetsfor the Community Development Block Grant, HOME Investment Partnerships Grant,and Emergency Solutions Grant, and Authorize Submission to the U.S. Department ofHousing and Urban DevelopmentPublished in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024.Department(s): Community Development AgencyRecommended Action:1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the CityManager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S.Department of Housing and Urban Development.2. Approve the Fiscal Year 2024­25 budgets for the Community Development BlockGrant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848in program income and $425,915 in re­allocation of prior years’ CDBG funds for atotal of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of$1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and$7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; andEmergency Solutions Grant (ESG) in the anticipated amount of $447,249 from theGrant Year 2024 allocation. All proposed activities’ budgets will be proportionallyincreased or decreased from the estimated funding levels to match actual allocationamounts.3. Direct the City Attorney to finalize and authorize the City Manager to executememorandums of understanding with various city departments and executeagreements with non­profit public service providers awarded funds as part of theapproved Community Development Block Grant program budget for a term beginningJuly 1, 2024 through June 30, 2026.4. Direct the City Attorney to finalize and authorize the City Manager to execute amemorandum of understanding with the Santa Ana Police Department and executeagreements with non­profit homeless service providers awarded funds as part of theapproved Emergency Solutions Grant program budget for a term beginning July 1,2024 through June 30, 2025.WORK STUDY SESSION30.Fiscal Year 2024­25 Budget Work Study SessionDepartment(s): Finance and Management ServicesRecommended Action: Discuss and provide direction to staff.CITY MANAGER COMMENTSCOUNCIL COMMENTSAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time formembers of the Council to provide a brief oral report on attendance of any regional board orcommission meeting or any conference, meeting or event attended.ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authoritymeeting.Future Items1. Water Shutoff Protection Compliance Ordinance2. FY2024­25 Budget Discussions and ApprovalPOSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda wasposted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. InternetAccess to City Council, Agency, and Authority agendas and related material is available priorto meetings at santa­ana.org/agendas­and­minutes.HOUSING AUTHORITYCALL TO ORDERATTENDANCE Authority Members Phil Bacerra Johnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezVice Chair Thai Viet PhanChairValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoRecording Secretary Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDAPUBLIC COMMENTS – Members of the public may address Housing Authority on items onthe Housing Authority agenda. CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 1 and 4 and waive reading of all resolutions and ordinances.1.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.2.Minutes from the Regular Meeting of April 2, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.3.Quarterly Report for Housing Choice Voucher ProgramDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for the Housing ChoiceVoucher Program for the period of January 1, 2024 to March 31, 20244.Board Consideration of Resolution Establishing the City of Santa Ana Public FinancingAuthorityDepartment(s): Finance and Management ServicesRecommended Action: Adopt a Resolution of the Board of Directors of the HousingAuthority of the City of Santa Ana authorizing the creation of the City of Santa AnaPublic Financing Authority and certain other matters pertaining thereto (Agreement No.A­2024­XXX).RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITYOF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OFSANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERSPERTAINING THERETO**END OF CONSENT CALENDAR**HOUSING AUTHORITY MEMBER COMMENTSADJOURNMENT – Adjourn the Housing Authority meeting and convene to the SpecialPublic Financing Authority meeting.POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes SPECIAL PUBLIC FINANCING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address the Public Financing Authority on items on the Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item: 1 and waive reading of all resolutions and ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 17 5/7/2024   City Council, Housing Authority, and SpecialPublic Financing Authority Meeting PacketMay 7, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Acting Executive Director of Human ResourcesEmployee Organization: · Santa Ana Police Officers Association (POA)2.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government CodeSection 54957(b)(1):Title: City Manager3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a):Agency Designated Representative(s): Jacob Green, Greg DevereauxUnrepresented Employee: City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Master Thich Thong Hai,Bao Quang TempleADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Brandy Figueroa for ExemplaryAcademic Achievements2.Proclamation presented by Mayor Pro Tem Phan declaring May 2024 as AsianAmerican Pacific Islander Heritage Month3.Proclamation presented by Councilmember Bacerra declaring May 12­18, 2024 asNational Police Week and May 15, 2024 as Peace Officers Memorial Day4.Proclamation presented by Councilmember Hernandez to Diego Sarmiento forExemplary Academic Achievements5.Proclamation presented by Councilmember Penaloza to the Parks, Recreation, andCommunity Services Agency’s Aquatics Division declaring May 2024 as Water Safetyand Drowning Prevention Month6.Certificate of Recognition presented by Councilmember Lopez to The DesperadosBand for Outstanding Contributions to the Community7.Proclamation presented by Councilmember Vazquez to Fernanda Meza for ExemplaryAcademic AchievementsCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 8 through 27 and waive reading of all resolutionsand ordinances. 8.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.9.Minutes from the Regular Meeting of April 16, 2024 and the Special Meeting of April20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.10.Appoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward 3Representative to the Community Development Commission for a Partial­TermExpiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Alfonso Ceja Villa to the Community DevelopmentCommission as the Ward 3 representative and administer the Oath of Office.11.Appoint Emily Parra­Diaz Nominated by Councilmember Vazquez as the Ward 2Representative to the Youth Commission for a Partial Term Expiring December 8,2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Emily Parra­Diaz to the Youth Commission as theWard 2 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes)12.Appoint a Member to the Santa Ana Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Patty Tso­Lui (replacing Ignacio Alegre) for a partialfour­year term expiring May 31, 2027, to represent the Department of Rehabilitationon the Santa Ana Workforce Development Board.13.Quarterly Report for Housing Division Projects and ActivitiesDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2024 to March 31, 202414.Homeless Services Division Third Quarter ReportDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for HomelessServices Projects and Activities for the period of January 1, 2024 through March 31,202415.Ten­Day Written Report Pursuant to California Government Code Section 65858(d)Following Adoption of Urgency Interim Ordinance No. NS­3063, a 45­day Moratoriumon the Approval, Commencement, Establishment, Relocation, or Expansion ofIndustrial Uses within Specific Development No. 84Department(s): Planning and Building AgencyRecommended Action: Issue and file a Council report to the public, pursuant toSection 65858(d) of the California Government Code, describing the City’s measuresto alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS­3063, on April 16, 2024, regarding a 45­day moratorium on the approval,commencement, establishment, relocation, or expansion of industrial uses withinSpecific Development No. 84 (the Transit Zoning Code).16.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal YearEnded June 30, 2023.17.Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and ShippingParcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24­043)(General Fund)Department(s): Finance and Management ServicesRecommended Action: Award Blanket Order Contract to Quadient, Inc. for postage,supplies, and shipping parcels for an initial one­year term beginning May 8, 2024 andexpiring on May 7, 2025, with provisions for annual renewal of the contract untilterminated.18.Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs inan Amount Not to Exceed $109,290 (Specification No. 24­060) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a purchaseorder to Guaranty Chevrolet Motors, Inc. for three 2024­2025 Chevrolet EquinoxSUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a totalamount not to exceed $109,290.19.Receive and File the Notification by the City Engineer of the Final Tract Map No.2022­03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll WestCoast, LLC) (No Fiscal Impact)Department(s): Public Works AgencyRecommended Action: Receive and file the notification.20.Approve an Amendment to the Agreement with Orange County Children’s TherapeuticArt Center to Expand Workforce Readiness and Skills TrainingDepartment(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a first amendment tothe agreement with Orange County Children’s Therapeutic Arts Center, to increasethe amount by $100,000, for a total agreement amount not to exceed $300,000, andincrease the number of youth served from 20 to 30 (Agreement No. A­2024­XXX).21.Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in anAggregate Amount Not to Exceed $1,020,030, for up to a Five­Year Term (GeneralFund and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Award a contract to CliftonLarsonAllen LLP for professionalauditing services, for a three­year period beginning with the fiscal year­ending June30, 2024 through June 30, 2026, with a provision for one two­year renewalexercisable by the City Manager, for the fiscal year­ending June 30, 2027 and June30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A­2024­XXX).22.Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager andPortfolio ServicesDepartment(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute an agreement withMeeder Public Funds, Inc. to provide Investment Management and Portfolio Servicesin an annual aggregate amount not­to­exceed $150,000, for a total aggregate amountnot­to­exceed $750,000 for a three­year term beginning May 8, 2024 and expiringApril 31, 2027, with provisions for two, one­year extensions (Agreement No. A­2024­XXX).23.Historic Property Preservation Agreements for the Properties Located at 925 N.Lowell Street, 801 N. Minter Street, and 944 W. Buffalo AvenueDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager to execute the attached MillsAct agreements with the below­referenced property owners for the identifiedstructure(s), subject to non­substantive changes approved by the City Manager andCity Attorney (includes determination that the proposed projects are exempt fromfurther review in accordance with the California Environmental Quality Act asCategorical Exemptions ER Nos. 2023­121, 2023­131, and 2024­01 will be filed).Table 1: Mills Act Agreements Approved by the Historic ResourcesCommission (HRC)Property Owner(s)Historic PropertyPreservationAgreement No.Address/House Vote & Date by HRCKelly S. Thomas andBethany S. Thomas,Trustees of the ThomasLiving Trust DatedMarch 28, 2022(Agreement No. A­2024­XXX)2023­12 925 N. LowellStreet 7:0:0:1(CommissionerCornelious absent)– January 11, 2024Arcelia GutierrezVelazco and BenjaminRodriguez (AgreementNo. A­2024­XXX)2023­13 801 N. MinterStreet 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 2024Daniel Robert andJessica LeeNeumann (AgreementNo. A­2024­XXX)2024­01 944 W. BuffaloAvenue 6:0:0:2(CommissionersCornelious andEscamilla absent)– March 7, 202424.Resolution and Agreement Amendment Reflecting the Positive City Clerk EvaluationConducted on April 16, 2024, and Approving an Adjusted Annual Salary for the CityClerk; and Resolution Approving the Council Appointee Salary Schedule inCompliance with the California Public Employees' Retirement System (CalPERS)and Title 2 of the California Code of Regulations section 570.5Department(s): Human ResourcesRecommended Action: 1. Adopt a resolution reflecting the positive City Clerkperformance evaluation conducted on April 16, 2024 and approving an adjustedannual salary for the City Clerk, andRESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCEEVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK2. Approve a first amendment to City Clerk employment agreement to reflect adjustedannual salary (Agreement No. A­2024­XXX), and3. Adopt a resolution updating the City’s Classification and Compensation Plan withthe amended annual salary for City Clerk, and approving the Council AppointeeSalary Schedule in compliance with the California Public Employees' RetirementSystem (CalPERS) and Title 2 of the California Code of Regulations section 570.5.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’SCLASSIFICATION AND COMPENSATION PLAN25.Resolution Repealing Resolution 2017­016 and Designating the Officers andEmployees of the City Authorized to Exercise the Authority of the Appointed Officialsin Their Respective Absences and Designating Salary and Benefits for the Acting CityManager After Service of More Than Thirty DaysDepartment(s): Human ResourcesRecommended Action: Approve a Resolution repealing Resolution No. 2017­016and designating the officers and employees authorized to exercise authority of theCity Manager, City Attorney, and City Clerk in their respective absence anddesignating salary and benefits for the Acting City Manager after service of more thanthirty days.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFSANTA ANA REPEALING RESOLUTION 2017­016 AND DESIGNATING THEOFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISEAUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVEABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTINGCITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS26.Council Consideration of Resolution Establishing the City of Santa Ana PublicFinancing AuthorityDepartment(s): Finance and Management ServicesRecommended Action: Adopt a Resolution establishing the City of Santa AnaPublic Financing Authority (Agreement No. A­2024­XXX).RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTAANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERSPERTAINING THERETO27.Adopt a Resolution and Approve an Appropriation Adjustment Accepting the GrantFunds from Kaiser Permanente’s Operation SplashDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: 1. Adopt a resolution accepting grant funds from KaiserPermanente’s Community Benefit Foundation to conduct the Operation SplashCampaign in the amount of $75,000 distributed over two years in the amount of$37,500 each year to subsidize youth, adult and senior aquatics programming.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISERPERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTEDSWIM LESSONS FOR LOW­INCOME YOUTH AND ADULTS AND FREE JUNIORLIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEETO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTSTHERETO THAT MAY BE NECESSARY.2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees &Donations­Grants Other account (no. 02213002­52040­$37,500 in PRCSA Fees &Donations­Miscellaneous Operating Expenses expenditure account (no. 02213200­63001) and Reserve Appropriations account (no. 02213200­69011). (Require fiveaffirmative votes)**END OF CONSENT CALENDAR**BUSINESS CALENDAR28.Approve Amendments to Consultant Agreements with Claudia Perez (MayorAmezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno(Councilmember Lopez) for Council Aide Services (General Fund)Department(s): City Manager’s OfficeRecommended Action:1. Authorize the City Manager to execute second amendments to consultantagreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno forCouncil Aide Services, to increase the not­to­exceed amount of each agreementby $10,000, for a total amount not to exceed $60,000 per agreement, and toextend the term of the agreements to June 30, 2024. (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX)2. Provide input for future Council Aide Services agreements regarding not toexceed amounts by selecting one of the following options:a. Option 1: Invoicing not to exceed $5,000 per month per agreement, withmonthly invoicing of hourly rates, material, and other reimbursable items; orb. Option 2:Invoicing not to exceed $60,000 per year per agreement, withmonthly invoicing of hourly rates, material, and other reimbursable items**END OF BUSINESS CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.29.Public Hearing – Approve the Fiscal Year 2024­25 Annual Action Plan and Budgetsfor the Community Development Block Grant, HOME Investment Partnerships Grant,and Emergency Solutions Grant, and Authorize Submission to the U.S. Department ofHousing and Urban DevelopmentPublished in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024.Department(s): Community Development AgencyRecommended Action:1. Approve the Fiscal Year 2024­25 Annual Action Plan and authorize the CityManager to submit the Fiscal Year 2024­25 Annual Action Plan to the U.S.Department of Housing and Urban Development.2. Approve the Fiscal Year 2024­25 budgets for the Community Development BlockGrant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848in program income and $425,915 in re­allocation of prior years’ CDBG funds for atotal of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of$1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and$7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; andEmergency Solutions Grant (ESG) in the anticipated amount of $447,249 from theGrant Year 2024 allocation. All proposed activities’ budgets will be proportionallyincreased or decreased from the estimated funding levels to match actual allocationamounts.3. Direct the City Attorney to finalize and authorize the City Manager to executememorandums of understanding with various city departments and executeagreements with non­profit public service providers awarded funds as part of theapproved Community Development Block Grant program budget for a term beginningJuly 1, 2024 through June 30, 2026.4. Direct the City Attorney to finalize and authorize the City Manager to execute amemorandum of understanding with the Santa Ana Police Department and executeagreements with non­profit homeless service providers awarded funds as part of theapproved Emergency Solutions Grant program budget for a term beginning July 1,2024 through June 30, 2025.WORK STUDY SESSION30.Fiscal Year 2024­25 Budget Work Study SessionDepartment(s): Finance and Management ServicesRecommended Action: Discuss and provide direction to staff.CITY MANAGER COMMENTSCOUNCIL COMMENTSAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time formembers of the Council to provide a brief oral report on attendance of any regional board orcommission meeting or any conference, meeting or event attended.ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authoritymeeting.Future Items1. Water Shutoff Protection Compliance Ordinance2. FY2024­25 Budget Discussions and ApprovalPOSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda wasposted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. InternetAccess to City Council, Agency, and Authority agendas and related material is available priorto meetings at santa­ana.org/agendas­and­minutes.HOUSING AUTHORITYCALL TO ORDERATTENDANCE Authority Members Phil Bacerra Johnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezVice Chair Thai Viet PhanChairValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoRecording Secretary Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDAPUBLIC COMMENTS – Members of the public may address Housing Authority on items onthe Housing Authority agenda. CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 1 and 4 and waive reading of all resolutions and ordinances.1.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.2.Minutes from the Regular Meeting of April 2, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.3.Quarterly Report for Housing Choice Voucher ProgramDepartment(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for the Housing ChoiceVoucher Program for the period of January 1, 2024 to March 31, 20244.Board Consideration of Resolution Establishing the City of Santa Ana Public FinancingAuthorityDepartment(s): Finance and Management ServicesRecommended Action: Adopt a Resolution of the Board of Directors of the HousingAuthority of the City of Santa Ana authorizing the creation of the City of Santa AnaPublic Financing Authority and certain other matters pertaining thereto (Agreement No.A­2024­XXX).RESOLUTION NO. 2024­XXX entitled RESOLUTION OF THE HOUSING AUTHORITYOF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OFSANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERSPERTAINING THERETO**END OF CONSENT CALENDAR**HOUSING AUTHORITY MEMBER COMMENTSADJOURNMENT – Adjourn the Housing Authority meeting and convene to the SpecialPublic Financing Authority meeting.POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda wasposted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. InternetAccess to City Council, Agency, and Authority agendas and related material is available priorto meetings at santa­ana.org/agendas­and­minutesSPECIAL PUBLIC FINANCING AUTHORITYCALL TO ORDERATTENDANCE Authority Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezVice Chair Thai Viet PhanChairValerie AmezcuaActing City Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoRecording Secretary Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDAPUBLIC COMMENTS – Members of the public may address the Public FinancingAuthority on items on the Authority agenda. CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Item: 1 and waive reading of all resolutions and ordinances.1.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.**END OF CONSENT CALENDAR**BUSINESS CALENDAR 2.Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS **END OF BUSINESS CALENDAR** PUBLIC FINANCING AUTHORITY COMMENTS ADJOURNMENT – Adjourn the Special Public Financing Authority meeting. POSTING STATEMENT: On April 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 18 5/7/2024   CITY COUNCIL 1 APRIL 16, 2024 DRAFT Minutes of the Regular Meeting of the City Council City of Santa Ana, California April 16, 2024 CLOSED SESSION MEETING – 4:30 P.M. REGULAR OPEN MEETING – 5:30 P.M. (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CLOSED SESSION CALL TO ORDER MINUTES: Mayor Amezcua called the Closed Session meeting to order at 4:39 P.M. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Hernandez and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present. Councilmembers Bacerra, Lopez, and Penaloza arrived during Closed Session.     City Council 9 – 1 5/7/2024 CITY COUNCIL 2 APRIL 16, 2024 ADDITIONS\DELETIONS TO CLOSED SESSION MINUTES: None. PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. MINUTES: No public comments were received regarding Closed Session Agenda items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 4:40 P.M. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. LIABILITY CLAIM pursuant to Government Code Section 54956.95: Claimant: Alan Berg [Workers’ Compensation Claim] 2. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: Heather Heider v. City of Santa Ana, Orange County Superior Court Case No. 30-2019-01055281-CU-OE-CJC 3. PUBLIC EMPLOYEE EVALUATION pursuant to Section 54957(b)(1) of the Government Code: Title: City Clerk 4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.63(a): Agency Designated Representative: Lori Schnaider, Acting Executive Director of Human Resources Unrepresented Employee: City Clerk CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. RECONVENE – City Council will reconvene to continue regular City business.     City Council 9 – 2 5/7/2024 CITY COUNCIL 3 APRIL 16, 2024 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 6:04 P.M. ATTENDANCE Councilmembers Mayor Pro Tem Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Thai Viet Phan Mayor Valerie Amezcua Acting City Manager City Attorney City Clerk Alvaro Nunez Sonia R. Carvalho Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Hernandez, Lopez, Penaloza, and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present. PLEDGE OF ALLEGIANCE Councilmember Penaloza WORDS OF INSPIRATION Police Chaplain Bob Barnett ADDITIONS\DELETIONS TO THE AGENDA MINUTES: City Clerk Jennifer L. Hall announced revisions to the agenda on Ceremonial Presentation Item No. 2 and the withdrawal of Agenda Item No. 7. CEREMONIAL PRESENTATIONS 1. Certificate of Recognition presented by Mayor Amezcua to Ivy Nguyen for Outstanding Acts of Heroism MINUTES: Mayor Amezcua presented a certificate of recognition to Ivy Nguyen for outstanding acts of heroism. Dr. Vikki Shepp, Girl Scouts CEO of Orange County, presented Ivy Nguyen with the Medal of Honor for her first aid training in saving a life.     City Council 9 – 3 5/7/2024 CITY COUNCIL 4 APRIL 16, 2024 2. Proclamation presented by Mayor Pro Tem Phan declaring April 30 as Black April MINUTES: Mayor Pro Tem Phan presented a proclamation to Tram Le declaring April 30 as Black April. 3. Proclamation presented by Councilmember Bacerra to the Orange County Fire Authority declaring May 4, 2024 as International Firefighters’ Day MINUTES: Councilmember Bacerra presented a proclamation to the Orange County Fire Authority declaring May 4, 2024 as International Firefighters’ Day. 4. Proclamation presented by Councilmember Hernandez to Southern California Coalition for Occupational Safety & Health declaring April 28, 2024 as Workers’ Memorial Day MINUTES: Councilmember Hernandez presented a proclamation to the Southern California Coalition for Occupation Safety & Health declaring April 28, 2024 as Workers’ Memorial Day. 5. Proclamation presented by Councilmember Lopez to OC Habitats declaring April 22, 2024 as Earth Day MINUTES: Councilmember Lopez presented a proclamation to OC Habitats declaring April 22, 2024 as Earth Day. 6. Proclamation presented by Councilmember Vazquez to Latino Health Access declaring April 2024 as National Child Abuse Prevention Month MINUTES: Councilmember Vazquez presented a proclamation to Latino Health Access declaring April 2024 as National Child Abuse Prevention Month. STAFF PRESENTATIONS 7. ACC-OC Presentation MINUTES: Agenda Item No. 7 withdrawn. No presentation made. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. MINUTES: Chief Assistant City Attorney Laura Rossini announced reportable action on Closed Session Agenda Item No. 1: 6-0 vote (Councilmember Lopez absent) to approve settlement in the amount of $153,017.12. City Clerk Jennifer L. Hall announced that public comments would be limited to two minutes per speaker for two hours.     City Council 9 – 4 5/7/2024 CITY COUNCIL 5 APRIL 16, 2024 PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. MINUTES: The following speakers addressed City Council in person: 1. Uriel Chavez (translation: Spanish) expressed concern regarding rules and regulations related to sport programs. 2. Tomas Fernandez expressed concern regarding rules and regulations related to sport programs and submitted documents. 3. Jorge Rodriguez (translation: Spanish) expressed concern regarding rules and regulations related to sport programs. 4. Wellington Bennett spoke regarding Agenda Item No. 29. 5. Lawna Munholland expressed concern regarding the timeframe of approval of the redevelopment of Metro Town Center due to the Related Bristol Project and submitted documents 6. Janet Brown spoke in support of Agenda Item No. 27 and submitted documents. 7. Joe Andrade spoke regarding Agenda Item No. 28. 8. Jeffrey J. Jensen spoke regarding parking meters in downtown Santa Ana. 9. Larry Marshburn spoke regarding the Related Bristol Project. 10. Lisa Magana expressed concern regarding semi-trucks at Logan and Stafford. 11. Yadira Carreon (translation: Spanish) spoke in support of Agenda Item No. 25. 12. Cenorino Gomez (translation: Spanish) spoke in support of Agenda Item No. 25. 13. Maria Gamez (translation: Spanish) spoke in support of Agenda Item No. 25. 14. Oscar Gamero (translation: Spanish) spoke in support of Agenda Item No. 25. 15. Elizabeth Galindo (translation: Spanish) spoke in support of Agenda Item No. 25. 16. Rev. Wesley Menke (translation: Spanish) spoke in opposition to Agenda Item No. 25. 17. Ana Gomez spoke in opposition to Agenda Item No. 25.     City Council 9 – 5 5/7/2024 CITY COUNCIL 6 APRIL 16, 2024 18. Mario Alvarado (translation: Spanish) spoke in support of Agenda Item No. 27. 19. Richard Austin spoke regarding Agenda Item No. 25. 20. Ruben Hernandez spoke in support of Agenda Item No. 27. 21. Jonah Breslau spoke in support of Agenda Item No. 25. 22. Michael Andrade spoke regarding Agenda Item No. 28. 23. Hung Huynh spoke in opposition to Agenda Item No. 25. 24. Miguel Bautista spoke in support of Agenda Item No. 25. 25. Susana Cruz (translation: Spanish) spoke in support of Agenda Item No. 27. 26. Elliot Lewis spoke regarding collecting cannabis tax. 27. John Ramirez spoke in support of Agenda Item No. 27. 28. Shedrick Collins spoke regarding Agenda Item No. 29. 29. Elvia Espinoza spoke in support of Agenda Item No. 25. 30. Ruby Rivera spoke in support of Agenda Item No. 27. 31. Renee Hernandez spoke in support of Agenda Item No. 27. 32. Lizette Arechiga spoke in support of Agenda Item No. 27. 33. Danny Vega spoke in support of Agenda Item No. 27 and submitted documents. 34. John Kachirisky spoke in support of Agenda Item No. 27. 35. Chuck Elms spoke in support of Agenda Item No. 27. 36. Monica Suter spoke in support of Agenda Item No. 27. 37. Dale Helvig spoke in support of Agenda Item No. 27. The following speakers addressed City Council via teleconference: 38. Caller 136 (translation: Spanish) spoke in opposition to Agenda Item No. 27. 39. Natalie Dempster spoke in support of Agenda Item No. 27. 40. David Carbajal spoke in opposition to Agenda Item No. 27.     City Council 9 – 6 5/7/2024 CITY COUNCIL 7 APRIL 16, 2024 City Clerk Jennifer L. Hall reported out the summary of email comments received: one (1) Agenda Item No. 23, four (4) Agenda Item No. 25, 26 Agenda Item No. 27, 29 Agenda Item No. 29, and 12 non-agenda comments. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 8 through 26 and waive reading of all resolutions and ordinances. MINUTES: At 8:35 P.M., the Consent Calendar was considered. Councilmember Lopez pulled Agenda Item No. 12 for separate discussion and consideration. Councilmember Hernandez stated he would like to comment on Agenda Item Nos 20 and 24. Councilmember Bacerra pulled Agenda Item Nos. 21 and 23 for separate discussion and consideration. Councilmember Phan recused herself from Agenda Item No. 21 as the listed entity, City of Irvine is a client of her employer, Rutan and Tucker. Mayor Amezcua pulled Agenda Item Nos. 21 and 22 for separate discussion and consideration and reported a no vote on Agenda Item No. 25. MOTION: Councilmember Penaloza moved to approve Consent Calendar Item Nos. 8 through 26 with the exception of Agenda Item Nos. 12, 21, 22, and 23 pulled for separate discussion and consideration, seconded by Councilmember Hernandez. The motion carried, 7­0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass CONSENT CALENDAR     City Council 9 – 7 5/7/2024 CITY COUNCIL 8 APRIL 16, 2024 8. Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 9. Minutes from the Regular Meeting of April 2, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 10. Appoint Esperanza Martinez Nominated by Councilmember Lopez as a Mobilehome Tenant Representative to the Rental Housing Board for a Full Term Expiring in 2027 Department(s): City Clerk’s Office Recommended Action: Appoint Esperanza Martinez to the Rental Housing Board as a Mobilehome Tenant Representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes) MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Esperanza Martinez. 11. Appoint Ignacio Rincon Nominated by Mayor Pro Tem Phan as the Ward 1 Representative to the Historic Resources Commission for a Partial-Term Expiring in December 10, 2024 Department(s): City Clerk’s Office Recommended Action: Appoint Ignacio Rincon to the Historic Resources Commission as the Ward 1 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes) MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Ignacio Rincon. AGENDA ITEM NO. 12 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 12. Appropriation Adjustment and Capital Improvement Project Amendment for Memory Lane and Flower Street Bikeway and Traffic Calming (Project No. 23- 6029) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Traffic System Management Grant funds in the amount of $450,000 in the State Grant­Direct revenue account, and appropriate the same amount to the Active     City Council 9 – 8 5/7/2024 CITY COUNCIL 9 APRIL 16, 2024 Transportation Program, Improvements Other than Buildings expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $450,000 of funding to the Memory Lane and Flower Street Bikeway and Traffic Calming (Project No. 23­6029) ATPL­5063(217). MINUTES: Councilmember Lopez thanked City staff and residents for their hard work, input, and patience and expressed excitement for the project. Mayor Amezcua thanked City staff for their hard work and expressed excitement for the project. MOTION: Councilmember Lopez moved to approve the recommended action for Item No. 12, seconded by Mayor Amezcua. The motion carried, 7­0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass 13. Appropriation Adjustment and Capital Improvement Project Amendment for the Bus Stop Improvement Project (Project No. 24-6985) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $398,000 in Clean California Local Grant Program grant funds in the Select Street Construction, State Grant­Direct revenue account, and appropriate the same amount into the Select Street Construction, Improvements Other than Buildings expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $398,000 of funding to the Bus Stop Improvement Project (Project No. 24­ 6985).     City Council 9 – 9 5/7/2024 CITY COUNCIL 10 APRIL 16, 2024 14. Appropriation Adjustments and Capital Improvement Project Amendments for the Santa Ana Zoo Stormwater Capture and Diversion Project (Project No. 24- 6604) and the New Washington Well Project (Project No. 19-6423) (Non- General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $2,603,525 in Proposition 1 Integrated Regional Water Management (IRWM) grant funds from the California Department of Water Resources into the Miscellaneous Revenue, State Grants­Indirect Revenue Account and appropriate the same amount into the Proposition 1 Integrated Regional Water Management Program, Improvements Other than Buildings expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $2,603,525 of funding from the Department of Water Resources Proposition 1 Integrated Regional Water Management Grant Program for the Santa Ana Zoo Stormwater Capture and Diversion Project. 3. Approve an appropriation adjustment to recognize $3,394,743 in Prop 1 IRWM Grant Funds from the California Department of Water Resources into the Miscellaneous Revenue, State Grants­Indirect Revenue Account and appropriate the same amount into the Proposition 1 Integrated Regional Water Management Program, Improvements Other than Buildings expenditure account. (Requires five affirmative votes) 4. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $3,394,743 of funding from the Department of Water Resources Proposition 1 Integrated Regional Water Management Grant Program for the New Washington Well Project. 15. Blanket Order Contract to US Gain, a Division of US Venture Inc., for Compressed Natural Gas Fueling Services (Spec No. 24-049) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Award Blanket Order Contract to US Gain, a Division of US Venture Inc., for compressed natural gas fueling services, in amount not to exceed $240,000, on an as­needed basis, for an initial one­year term beginning April 16, 2024 and expiring April 15, 2025, with provisions for one, one­year renewal option.     City Council 9 – 10 5/7/2024 CITY COUNCIL 11 APRIL 16, 2024 16. Aggregate Blanket Order Contracts to Famcon Pipe & Supply, Inc. and Core & Main for Manhole Covers, Water Valves, and Covers in an Aggregate Amount Not to Exceed $1,235,000 (Specification No. 24-019) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate blanket order contracts to Famcon Pipe & Supply, Inc. and Core & Main for the purchase of manhole covers, water valves, and covers on an as­needed basis in an aggregate amount not to exceed $1,235,000, for a two­year term beginning April 16, 2024 and expiring April 15, 2026, with provisions for three, one­year renewal options. 17. Purchase Order to Southern Bleacher Company, Inc. for the Purchase and Installation of Bleacher Seating in an Amount Not to Exceed $549,214 (Specification No. 24-045) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a purchase order to Southern Bleacher Company, Inc. for bleacher seating and corresponding installation services for the Santa Ana Stadium in the amount of $499,285, plus a contingency amount of $49,929, for a total amount not to exceed $549,214. 18. Amendment to Agreement with Mark Thomas & Company for Grant Writing Services (Project No. 22-6899 & 24-6899) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Mark Thomas & Company, Inc. for grant writing services for the Santa Ana Boulevard Grade Separation in the amount of $69,654, with a contingency amount of $10,346, for a new total agreement amount of $330,000 (Agreement No. A-2024-044). 19. Site License Agreement with Pacific Coast Shuttles, LLC, dba Futura Bus Net, Inc., to allow for Sublicense Agreement with Ohana Shuttles, LLC for Bus Passenger Services at the Santa Ana Regional Transportation Center Department(s): Public Works Agency Recommended Action: Authorize the City Manager to amend the site license agreement with Pacific Coast Shuttles, LLC, dba Futura Bus Net, Inc., to allow for a sub­license agreement with Ohana Shuttles, LLC to compensate the City $1,500 per month for the rental of one bus bay for bus passenger services at the Santa Ana Regional Transportation Center, for a one­year term beginning May 1, 2024 and ending April 30, 2025, with the option for three, one­year renewal periods (Agreement No. 2024-045).     City Council 9 – 11 5/7/2024 CITY COUNCIL 12 APRIL 16, 2024 20. Amend Agreement with LOC Architects to Increase the Design Services for the Santa Ana Zoo Educational Hub Building Project (Project No. 23-2601) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a first amendment to the consultant agreement with LOC Architects for design services for the Santa Ana Zoo Educational Hub Project (Project No. 23­2601) to increase the amount by $123,400, for a total amount not to exceed $508,520 (Agreement No. A-2024-046). MINUTES: Councilmember Hernandez highlighted the tremendous work for the Santa Ana Zoo and thanked City staff and colleagues. AGENDA ITEM NO. 21 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 21. Memorandum of Understanding for the Master Plan of Arterial Highways with the Orange County Transportation Authority and the City of Irvine Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding for the Master Plan of Arterial Highways Amendment with the Orange County Transportation Authority and the City of Irvine (Agreement No. A- 2024-XXX). MINUTES: Councilmember Phan recused herself from Agenda Item No. 21 as the listed entity, City of Irvine, is a client of her employer, Rutan and Tucker and left the dais at 8:45 P.M. Mayor Amezcua asked for clarification regarding the amount the City of Irvine will be paying. Public Works Director Nabil Saba stated the City of Irvine would pay an estimate of $37,000 for the intersection of Flower and Segerstrom and $45,000 for the intersection of Flower and MacArthur and spoke regarding the total cost. Councilmember Bacerra spoke regarding the mitigation of the intersections and expressed concern regarding the impacts to the community. MOTION: Councilmember Bacerra moved to table Agenda Item No. 21 and direct staff to work with OCTA and the City of Irvine related to amending the mitigation measures, seconded by Councilmember Penaloza. The motion carried, 6­0­1, by the following roll call vote:     City Council 9 – 12 5/7/2024 CITY COUNCIL 13 APRIL 16, 2024 AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR AMEZCUA NONE MAYOR PRO TEM PHAN (recusal) NONE Status: 6 – 0 – 1 – Pass AGENDA ITEM NO. 22 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 22. Award a Construction Contract to Fleming Environmental, Inc. for the Fire Station 75 Fuel System Replacement (Project No. 22-6020) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Fleming Environmental, Inc. in accordance with the base bid in the amount of $584,667, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for fuel system replacement at Fire Station 75 for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $818,534, which includes $584,667 for the construction contract, $87,700 for contract administration, inspection, and testing, and a $146,167 project contingency for unanticipated or unforeseen work. 3. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $818,534 in construction funding approved in FY 2021­22 and 2022­23 proposed budget for the Fire Station. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER­2024­14 was filed for project 22­6020. MINUTES: Mayor Pro Tem Phan returned to the dais at 8:50 P.M. Mayor Amezcua asked for clarification regarding the reduction of diesel and the benefits to the community. Public Works Director Nabil Saba spoke regarding the scope of work and the request by Orange County Fire Authority. Orange County Fire Authority Division Chief James Henery spoke regarding the scope of work.     City Council 9 – 13 5/7/2024 CITY COUNCIL 14 APRIL 16, 2024 MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 22, seconded by Councilmember Hernandez. The motion carried, 6­0­0­1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE COUNCILMEMBER PENALOZA Status: 6 – 0 – 0 ­ 1 – Pass AGENDA ITEM NO. 23 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 23. Amendment to the Agreement with Protection America Inc. to Provide Security Services at Transportation Drop-Off and Pick-Up Locations Used for Santa Ana Navigation Center Guests Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with Protection America Inc. to provide security services at the drop­off and pick­up locations used by the Santa Ana Navigation Center to extend the term until June 30, 2025 and to add an additional $117,308, for a total amount not to exceed $167,308 (Agreement No. A-2024-047). MINUTES: Councilmember Bacerra asked for clarification regarding the shuttle servicing locations and spoke regarding the security at the train station. Community Development Director Michael Garcia spoke regarding the locations the shuttle would service and stated the amendment does not cover the security. MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 23, seconded by Councilmember Hernandez. The motion carried, 7­0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass     City Council 9 – 14 5/7/2024 CITY COUNCIL 15 APRIL 16, 2024 24. First Amendment with Patrol Solutions, LLC for Event Security Services at City Events to Update the Rates and Amend Compensation Terms from Annual Amounts to Total Not to Exceed Amount of $450,000 for the Entirety of the Agreement Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with Patrol Solutions, LLC for event security services at City Events to update the rates and amend the compensation terms from annual amounts to total not to exceed amount of $450,000 for the entirety of the agreement (Agreement No. A-2024-048). MINUTES: Councilmember Hernandez spoke in support of the item. Mayor Amezcua spoke in support of the item and regarding the need for police presence. Councilmember Bacerra stated he does not want to handcuff the Police Department. Councilmember Lopez stated she would like the company to be more involved. 25. Ordinance Amending the Santa Ana Municipal Code (SAMC) to add Article XXI to Chapter 8 of the SAMC prohibiting Short-Term Rentals (Second Reading) Legal notice was published in the OC Reporter on April 10, 2024. Department(s): Planning and Building Agency Recommended Action: Conduct a second reading of and adopt an ordinance amending the Santa Ana Municipal Code (SAMC) to add Article XXI to Chapter 8 of the SAMC prohibiting Short­Term Rentals. ORDINANCE NO. NS-3061 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, ADDING ARTICLE XXI TO CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE PROHIBITING SHORT­TERM RENTALS MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 25 as part of the Consent Calendar, seconded by Councilmember Hernandez. The motion carried, 6­1, by the following roll call vote:     City Council 9 – 15 5/7/2024 CITY COUNCIL 16 APRIL 16, 2024 AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN MAYOR AMEZCUA NONE NONE Status: 6 – 1 – Pass 26. Adopt an Ordinance of the City Council of The City of Santa Ana Amending Chapter 2 of The City of Santa Ana Municipal Code (Administration), Article IV (Officers, Departments, Boards and Commissions), Division 15 Relating to Emergency Services Section 2-643 – Definitions (Second Reading) Legal notice was published in the OC Reporter on April 10, 2024. Department(s): Finance and Management Services Recommended Action: Conduct a second reading and adopt an Ordinance to expand the definition of an emergency in the Santa Ana Municipal Code. ORDINANCE NO. NS-3062 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE (ADMINISTRATION), ARTICLE IV (OFFICERS, DEPARTMENTS, BOARDS AND COMMISSIONS), DIVISION 15 RELATING TO EMERGENCY SERVICES, SECTION 2­643 ­ DEFINITIONS **END OF CONSENT CALENDAR** MINUTES: At 8:59 P.M., the Business Calendar was considered. 27. Resolution of the City Council of the City of Santa Ana Announcing Its Strenuous Opposition to the Establishment of a Needle Exchange Program in the City Department(s): City Manager’s Office Recommended Action: Adopt a Resolution opposing the establishment of a needle exchange program in the City of Santa Ana as proposed by the Harm Reduction Institute’s application to the California Department of Public Health. RESOLUTION NO. 2024-010 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ANNOUNCING ITS STRENUOUS OPPOSITION TO THE ESTABLISHMENT OF A NEEDLE EXCHANGE PROGRAM IN THE CITY BUSINESS CALENDAR     City Council 9 – 16 5/7/2024 CITY COUNCIL 17 APRIL 16, 2024 MINUTES: Homeless Liaison Kenneth Gominsky provided a presentation regarding the resolution opposing the establishment of a Needle Exchange Program in the City. Mayor Amezcua stated there were Neighborhood Association meetings discussing the opposition of the Needle Exchange Program and various letters in opposition of the program. She thanked City staff for their presentation and spoke in support of the item. Councilmember Vazquez spoke in support of the item. Councilmember Bacerra spoke regarding the proposed Needle Exchange Program and spoke in support of the item. Councilmember Hernandez spoke in support of item. Councilmember Lopez expressed concern regarding the Needle Exchange Program and spoke in support of the item. Councilmember Penaloza thanked all those who spoke in support of the item, expressed concern regarding the Needle Exchange Program, and spoke in support of the item. Mayor Pro Tem Phan expressed concern regarding the Needle Exchange Program and spoke in support of the item. Discussion ensued regarding meaningful consultation, template letters, and resident involvement. MOTION: Mayor Amezcua moved to approve the recommended action for Item No. 27, seconded by Councilmember Penaloza. The motion carried, 7­0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass     City Council 9 – 17 5/7/2024 CITY COUNCIL 18 APRIL 16, 2024 28. Urgency Interim Ordinance Pursuant to Section 65858(a) of the California Government Code Adopting a 45-day Moratorium on the Approval, Commencement, Establishment, Relocation or Expansion of Industrial Uses within Specific Development No. 84 (A copy of the full text of the proposed urgency ordinance is available for review in the City Clerk’s Office) Department(s): Planning and Building Agency Recommended Action: 1. Adopt an urgency ordinance by four­fifths (4/5) vote, pursuant to California Government Code Section 65858(a), adopting a 45­day moratorium on the approval, commencement, establishment, relocation or expansion of industrial uses within Specific Development No. 84 zoning district. ORDINANCE NO. NS-3063 entitled AN URGENCY INTERIM ORDINANCE OF THE CITY OF SANTA ANA PURSUANT TO GOVERNMENT CODE SECTION 65858 ADOPTING A 45­DAY MORATORIUM ON THE APPROVAL, COMMENCEMENT, ESTABLISHMENT, RELOCATION OR EXPANSION OF INDUSTRIAL USES WITHIN SPECIFIC DEVELOPMENT NO. 84 ZONING DISTRICT 2. Find that, in accordance with the California Environmental Quality Act (CEQA), the proposed action is not subject to the requirements of the California Environmental Quality Act, pursuant to (Guidelines) Section 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment and 15060(c)(3) because the activity is not a project as defined in Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly and so is not a project. MINUTES: Planning Manager Ali P Pezeshkpour provided a presentation regarding the Transit Zoning Code 45-Day Moratorium. Councilmember Bacerra spoke in support of the item. Councilmember Penaloza spoke in support of the item. Councilmember Hernandez spoke in support of the item. Councilmember Lopez thanked staff for the presentation and spoke in support of the item. Mayor Amezcua spoke in support of the item. MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 28, seconded by Councilmember Penaloza.     City Council 9 – 18 5/7/2024 CITY COUNCIL 19 APRIL 16, 2024 The motion carried, 7­0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 29. Discuss and Consider Providing Direction to the City Manager Regarding the Santa Ana, Juneteenth Festival Being Led by the Orange County Heritage Council (OCHC) – Councilmember Hernandez MINUTES: Councilmember Hernandez spoke regarding the history of Juneteenth and requested a report on the Juneteenth event with an option for it to be a City sponsored event. Mayor Amezcua asked for clarification regarding the Request for Proposal (RFP) process regarding the Juneteenth event. Acting City Manager Alvaro Nuñez stated there was an RFP process and a contractual agreement with an organization related to this year’s Juneteenth event. Mayor Pro Tem Phan asked for clarification regarding Councilmember Hernandez’s request and organizations contacted regarding the RFP. She spoke regarding transparency and treating everyone fairly. Councilmember Hernandez clarified the request is not for this year’s Juneteenth event and requested a report on the Juneteenth event committing the City to have OCHC be the lead sole/partner with an option for it to be a City-sponsored event for the future. Acting City Manager Nuñez spoke regarding the RFP process and stated OCHC did not submit an application for this year’s Juneteenth event. Discussion ensured regarding the RFP process and the future report related to Juneteenth event. CITY MANAGER COMMENTS MINUTES: Acting City Manager Álvaro Nuñez thanked the Mayor and City Council for their actions on Agenda Item Nos. 27 and 28.     City Council 9 – 19 5/7/2024 CITY COUNCIL 20 APRIL 16, 2024 COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Councilmember Vazquez spoke regarding various City events for the month of April, and thanked Mayor Pro Tem Phan and Supervisor Sarmiento for the Resource Fair and beautification of the flood control channel. Councilmember Lopez announced her office hours at Park Santiago on April 20, 2024 and wished everyone Happy Cinco de Mayo. Councilmember Penaloza congratulated the Community Development Division on the Affordable Housing Award. Councilmember Hernandez thanked City staff for their hard work and efforts, residents for sharing their concerns, and Councilmembers Vazquez and Lopez and Supervisor Sarmiento for the unveiling of Casa Bonita Neighborhood Park. Councilmember Bacerra thanked his colleagues for the united front related to the needle exchange program and staff for the ground breaking ceremony at George Upton Park, announced his monthly community office hours on Saturday, May 4, 2024 at 10:00 A.M. via zoom, and closed in memory of Santa Ana College Baseball Coach Don Sneddon. Mayor Pro Tem Phan spoke regarding Youth Forum at Los Amigos High School and the Resource Fair, thanked those who assisted residents at the event, and announced April 24, 2024 as Denim Day and May 1, 2024 at Santa Ana College from 5:00 to 8:00 P.M. the Ward 1 team and Santa Ana College will hold a law panel for high schoolers and college students interested in becoming attorneys. Mayor Amezcua announced a Special City Council meeting on April 20, 2024, requested street medicine from OC Supervisor Sarmiento, briefly spoke regarding the Needle Exchange Program, requested staff promote the first-time home buyers program, spoke regarding a Coffee with the Mayor event, and requested a traffic fatality reduction study. ADJOURNMENT – Adjourn the City Council meeting. MINUTES: Mayor Amezcua adjourned the City Council Meeting in memory of Don Sneddon at 10:49 P.M. Respectfully submitted: ___________________________ Jennifer L. Hall, CMC City Clerk     City Council 9 – 20 5/7/2024 CITY COUNCIL 1 APRIL 20, 2024 DRAFT Minutes of the Special Meeting of the City Council City of Santa Ana, California April 20, 2024 CLOSED SESSION MEETING – 8:00 A.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CLOSED SESSION CALL TO ORDER MINUTES: Mayor Amezcua called the Closed Session meeting to order at 8:03 A.M. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor Pro Tem Thai Viet Phan Mayor Valerie Amezcua Acting City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Penaloza, and Vazquez, and Mayor Amezcua were present. Mayor Pro Tem Phan and Councilmember Lopez joined the meeting during Closed Session. Councilmember Hernandez was absent.     City Council 9 – 21 5/7/2024 CITY COUNCIL 2 APRIL 20, 2024 PLEDGE OF ALLEGIANCE Patrick Strader ADDITIONS\DELETIONS TO CLOSED SESSION MINUTES: None. PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. MINUTES: None. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 8:06 A.M. Following a brief recess, consideration of Closed Session items commenced at 8:25 A.M. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Section 54957(b)(1) Title: City Manager 2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: City Attorney Unrepresented Employee: City Manager CLOSED SESSION REPORT – Reportable action is not anticipated so there will not be a report out of Closed Session. MINUTES: None. ADJOURNMENT – Adjourn the City Council meeting. MINUTES: City Clerk Jennifer L. Hall adjourned the City Council Meeting at 4:32 P.M. Respectfully submitted: ___________________________ Jennifer L. Hall, CMC City Clerk     City Council 9 – 22 5/7/2024 Community Development Agency www.santa-ana.org/community-development Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Appointment to the Santa Ana Workforce Development Board AGENDA TITLE Appoint a Member to the Santa Ana Workforce Development Board RECOMMENDED ACTION Appoint Patty Tso-Lui (replacing Ignacio Alegre) for a partial four-year term expiring May 31, 2027, to represent the Department of Rehabilitation on the Santa Ana Workforce Development Board. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION On May 17, 2016, the Santa Ana City Council adopted Resolution 2016-031 establishing the Santa Ana Workforce Development Board (WDB) and appointed 25 members. In accordance with the federal Workforce Innovation and Opportunity Act (WIOA) Section 107(b)(2)(A-D), a local WDB board will consist of representatives from specific categories and the number of members in each category will be proportionally determined based on total membership. Additionally, there is a requirement to maintain greater than 50% representation from the local business sector. WDB board members are appointed by City Council under the categories of membership, prescribed by law, as follows: •Representatives from local businesses 13 members •Representative from labor, labor registered 5 members apprenticeship, and/or community based organization •Representatives from local education institutions 3 members •Representative from government entities 4 members (Dept. of Rehabilitation, Social Services Agency, EDD, and Economic Development) The Regional Director from the Department of Rehabilitation recently submitted a letter nominating Patty Tso-Lui, District Administrator for the Orange/San Gabriel District, to represent the organization on the WDB (Exhibit 1). If appointed, Ms. Tso-Lui will fulfill a     City Council 12 – 1 5/7/2024 Appointment to the Santa Ana Workforce Development Board May 7, 2024 Page 2 4 2 1 1 partial term expiring May 31, 2027 and represent the category of Government Entity – Department of Rehabilitation on the WDB as required in WIOA federal law and regulations (Exhibit 2). FISCAL IMPACT There is no Fiscal Impact associated with this item. EXHIBIT(S) 1. Nomination Letter – Dept. of Rehabilitation 2. Resume – Patty Tso-Lui Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, Acting City Manager     City Council 12 – 2 5/7/2024 Gavin Newsom, Governor State of California Health and Human Services Agency March 6, 2024 Department of Rehabilitation 222 S. Harbor Blvd. #300 Anaheim, CA 92805 To whom it may concern: I would like to nominate Patty Tso-Lui, District Administrator of the California Department of Rehabilitation (DOR), Orange/ San Gabriel District to represent DOR on the Santa Ana Workforce Development Board. I have attached her resume for your consideration. Sincerely, Sherri Han-Lam MS Regional Director DOR- Orange/ San Gabriel District 714-991-0832 Shan@dor.ca.gov EXHIBIT 1     City Council 12 – 3 5/7/2024 PATTY TSO-LUI OBJECTIVE: To seek a staff service manager supervisory position where I can apply analytical and fine management skills. STRENGTHS AND SKILLS: •Extensive experience in working with people with disabilities. •Good decision making and conflict management. •Great management and leadership. •Good customer service and problem solving. EXPERIENCE: 9/19/22-present DEPAMENT OF REHABILITATION-Anaheim, CA STAFF SERVICES MANAGER II •Plan, directs, coordinate an entire district operation. •Participate in hiring decision for all district staff. •Develop and implement district strategic plan. •Review, monitor cooperative programs and administrative contracts. 4/2015 – 9/16/22 DEPARTMENT OF REHABILITATION – Anaheim, CA STAFF SERVICES MANAGER I •Provide direct supervision and support to the VRMOD Team. •Approve casework and conduct caseload review. •Complete performance reviews and hiring staff. 1/2009 – 4/2015 MOBILITY EVALUATION PROGRAM – Bell, CA PROGRAM ADMINISTRATOR •Managed and monitored all MEP staff and program performance. •Oversaw the inventory and disposition of surplus state-owned vehicles. •Administered MEP contracts and inter-agency agreements. 8/2000 – 12/2008 DEPARTMENT OF REHABILITATION – Anaheim, CA REHABILITATION SUPERVISOR •Provided on-going casework supervision. •Conducted quarterly work service meetings with community partners. •Served as supervisor liaison contact with contract vendors. 12/1995 – 8/2000 DEPARTMENT OF REHABILITATION – Upland, CA SENIOR REHABILITATION COUNSELOR •Maintained caseload of more complex and challenging cases. •Provided training and consultations to other counselors. •Participated in district training committee and district SOD review team. EDUCATION: 6/1995 Cal State University-Los Angeles – Los Angeles, CA M.S. IN REHABILITATION COUNSELING 8/1988 Cal State University-Los Angeles – Los Angeles, CA B.S. IN REHABILITATION COUNSELING EXHIBIT 2     City Council 12 – 4 5/7/2024 Community Development Agency www.santa-ana.org/community-development Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Housing Division Quarterly Report AGENDA TITLE Quarterly Report for Housing Division Projects and Activities RECOMMENDED ACTION Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2024 to March 31, 2024 GOVERNMENT CODE §84308 APPLIES: No DISCUSSION This report for the quarter ending on March 31, 2024, provides information for all of the affordable housing projects and activities for the City’s Housing Division. The report is divided into seven sections: Loan Activity, Loan Portfolio Management and Monitoring, Density Bonus Agreements, Development Impact Fee Deferral Agreements, Rent Stabilization and Just Cause Eviction Ordinance, Affordable Housing Opportunity and Creation Ordinance, and Affordable Housing Development Projects. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Housing Division Quarterly Report: January 1, 2024 through March 31, 2024 2. Available Funds for Affordable Housing Development Projects 3. Project Timelines Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, Acting City Manager     City Council 13 – 1 5/7/2024 May 7, 2024 Page 1 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 Housing Division Quarterly Report Each quarter, the City of Santa Ana (City) provides a detailed summary of the different projects and activities undertaken the previous quarter. This Housing Division Quarterly Report (Quarterly Report) for the quarter ending on March 31, 2024 (Q3), provides information for all of the affordable housing projects and activities for the City’s Housing Division. The report is divided into seven sections: •Loan Activity •Loan Portfolio Management & Monitoring •Density Bonus Agreements •Development Impact Fee Deferral Agreements •Rent Stabilization and Just Cause Eviction Ordinance •Affordable Housing Opportunity & Creation Ordinance •Affordable Housing Development Projects Loan Activity Applications The Housing Division offers several different programs, including down payment assistance for first-time homebuyers and rehabilitation grants for mobile homes and single-family homes. Inquiries are received from the public and applications are mailed out, received and approved for these programs on a continual basis. Table 1 shows the number of inquiries, applications sent out, received and approved by type for the quarter and for the total 2023-24 fiscal year (FY 2023-24): Table 1: Applications Sent Out, Received, & Approved Program Inquiries Applications Sent Out Applications Received Applications Approved Q3 Total FY Q3 Total FY Q3 Total FY Q3 Total FY Residential Rehabilitation Grant Program 0 21 0 21 0 15 0 10 Down Payment Assistance Program 110 213 25 122 5 9 4 11 As illustrated in Table 1, the number of applications received typically falls below the number sent out during any given period. This is primarily due to the stringent program EXHIBIT 1     City Council 13 – 2 5/7/2024 May 7, 2024 Page 2 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 guidelines mandated by the federal government for eligibility, as well as a shortage of properties for sale at affordable prices. As a result, many applicants find it challenging to meet the qualifications. Residential Rehabilitation Grant Program The City’s Residential Rehabilitation Grant Program (Residential Rehabilitation Program) is designed to improve and preserve affordable housing through the use of federal Community Development Block Grant (CDBG) funds. The Residential Rehabilitation Program is administered by Habitat for Humanity of Orange County (Habitat for Humanity) on behalf of the City. The Residential Rehabilitation Program provides grants of up to $25,000 for eligible home repairs for low-income homeowners at or below 80% of the Area Median Income (AMI), as defined by the U.S. Department of Housing and Urban Development (HUD). Eligible activities include the repair, replacement, and/or installation of major systems including plumbing, heating, electrical, windows, roof, paint, and handicap accessibility. The program's funding for FY 2023-24 was reauthorized by the City Council on May 2, 2023. Unfortunately, the City currently lacks available funds to process further applications. As depicted in Table 1, there have been no inquiries or applications sent, received, or approved. As of March 31, 2024, the City has received a total of 15 applications, with 10 granted approval for rehabilitation projects, and 1 project has been completed. Down Payment Assistance Program The City evaluates applicant eligibility and oversees the underwriting process for its Down Payment Assistance Program (DPAP), ensuring compliance with program guidelines and requirements. Throughout this quarter, staff conducted various outreach and educational activities on the program, including: • Participated in NeighborWorks Orange County’s (NeighborWorks OC) “Homebuyer 101 + City DPA” monthly meeting on January 9, February 13, and March 12, 2024. These 1.5-hour sessions, held from 5:45 PM to 7:00 PM, provided essential guidance for entry-level homebuyers, covering topics such as budgeting, credit, lending, and other homeownership-related matters. • Involved in NeighborWorks OC's 8-hour, HUD-approved, “Homebuyer Education” courses on January 20, February 10, and March 9, 2024. EXHIBIT 1     City Council 13 – 3 5/7/2024 May 7, 2024 Page 3 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 • Hosted three workshops at the Salgado Community Center on February 2, Delhi Center on February 25, and Lawn Bowling Center on March 27, 2024. • Presented information on the program at the Salvador Community Center on January 25, at the invitation of Mayor Amezcua. • Participated in the “Tet Festival” on Centennial Park on February 3 and the Shalom Center's “First Time Home Buying Fair” in the City of Anaheim on February 17, extending our outreach efforts to diverse community events. As a result of these efforts, four (4) down payment assistance loan applications were approved and four (4) closed escrow. Staff also received five (5) “My First Home” applications towards the end of March 2024, which will close escrow by the end of Q4, if approved. Emergency Solutions Grant Program The City’s Emergency Solutions Grant program assists individuals and families experiencing homelessness by enhancing emergency shelters, providing essential services, and administering rapid rehousing to prevent homelessness. As of July 1, 2023, the City entered into agreements with the Santa Ana Police Department and four nonprofits to administer these services. Throughout this second quarter, these organizations have been actively engaged in enrolling and delivering vital services to our residents. Table 2 provides quantitative data for Q3: Table 2: Emergency Solutions Grant Program Organization Name Estimated # in Scope of Work Clients Served (Jan-March 2024) SAPD Heart 50* 7 WISEPlace 1 3 Illumination Foundation RRH 3 3 Illumination Foundation HPP 1 0 2-1-1/United Way ** 11 Interval House 37 37 * Number reported is according to the original agreement. However, as a result of increased funding, this number is likely to be higher. ** Number is unavailable on the original agreement and has not been reported by 2-1-1. EXHIBIT 1     City Council 13 – 4 5/7/2024 May 7, 2024 Page 4 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 Loan Portfolio Management & Monitoring Portfolio Management The Housing Division oversees the management of the residential loan portfolio, encompassing all loans provided by the City and the Santa Ana Housing Authority (Housing Authority), acting as the Housing Successor Agency. As of the end of this quarter, the principal balance is $149,661,396. This portfolio is comprised of 343 loans, of which 322 are deferred or residual receipt payment loans. Table 3 illustrates that the loan portfolio yielded $211,910.06 in principal and interest payments during the third quarter. The amount of revenue fluctuates each quarter. Table 3: Portfolio Revenue HOME CDBG Redevelopment CalHome Loan Payoffs $136,123.78 $0 $50,625.29 $0 Residual Receipts Payments $0 $0 $0 $0 Amortized Loan Payments $1,158.32 $2,673.84 $21,328.83 $0 Total for Q3 $137,282.10 $2,673.84 $71,954.12 $0 Compliance Monitoring As part of the requirements for these loans, staff must monitor the owner-occupancy of single-family homes that have received loans, and the building code compliance of units in rental projects with long-term affordability covenants. During this quarter, 30 owner- occupancy recertification letters were mailed and 16 were returned and processed. This number includes letters sent from previous months. Staff also conducted a total of 242 inspections during this quarter. Density Bonus Agreements Under the California Density Bonus law, developers proposing five or more residential units can seek incentives or concessions in exchange for providing on-site affordable units. To facilitate the feasibility of constructing these on-site affordable units, the law permits developers to request up to three incentives/concessions and an unlimited number of waivers. These waivers entail variances from development standards aimed at ensuring project feasibility without imposing an undue burden or compromising public health. As shown in Table 4, the City of Santa Ana has entered into the following Density Bonus Agreements as of the end of this quarter: EXHIBIT 1     City Council 13 – 5 5/7/2024 May 7, 2024 Page 5 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 Table 4: Density Bonus Agreements Date of Agreement Housing Development Address Affordable Units October 2018 Metro East Senior Park 2222 E. First St. 415 rental units restricted for very low-income and low- income or senior tenants August 2018 First Point I & II Apartments 2110, 2114 and 2020 E. First St. 547 rental units restricted for very lo w-income and low- income tenants February 2019 Legacy Square 609 N. Spurgeon St. 92 rental units restricted for very low-income and low- income tenants November 2019 The Rafferty 114 & 117 E. Fifth St. 11 rental units restricted for very low-income tenants December 2021 FX Residences 801, 807, 809 and 809 ½ E. Santa Ana Blvd. 16 permanent supportive housing units June 2022 WISEPlace 1411 N. Broadway 47 permanent supportive housing units August 2022 Brandywine Acquisition Group 1814 & 1818 E. First St. 4 townhomes restricted for sale to moderate-income buyers October 2023 Unison Real Estate Group 1212 E. 4th St. 1 rental unit for very low- income November 2023 P & P Bros 322 N. Harbor Blvd. 2 rental units for very low- income Development Impact Fee Deferral Agreements Development impact fees, mandated by the Mitigation Fee Act, are one-time charges levied on new developments to offset the impacts they generate, in compliance with California law. These fees are not intended to address pre-existing deficiencies but rather to mitigate the effects of development activities. They can only finance improvements benefiting new developments, with fees allocated based on a reasonable correlation between the development, fee size, and revenue use. Unlike taxes, development impact fees do not require voter approval and are commonly utilized by cities to address the impacts of new developments on infrastructure like schools, parks, and transportation. EXHIBIT 1     City Council 13 – 6 5/7/2024 May 7, 2024 Page 6 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 Before issuing building permits, the City currently mandates the payment of various development impact fees. However, affordable housing developers have the option to request deferral of specific fees under California Government Code section 66007. Upon approval by City Council, the City and property owner enter into a Development Impact Fee Deferral Agreement, deferring applicable fees and placing a lien on the property to secure payment. These deferred fees must be paid before the issuance of a certificate of occupancy or final building inspection. As shown in Table 5, the City has entered into the following outstanding Development Impact Fee Deferral Agreements awaiting payment as of the reporting date: Table 5: Development Impact Fee Deferral Agreements Date of Agreement Developer Housing Development Address Estimated Total Fees Due December 2021 Shelter Providers of Orange County 801, 807, 809 and 809 ½ E. Santa Ana Blvd. $510,000 July 2022 Washington Santa Ana Housing Partners 1126 &1146 E. Washington Ave. $652,717 Rent Stabilization and Just Cause Eviction Ordinance Effective November 18, 2022, the City Council adopted an amended Rent Stabilization and Just Cause Eviction Ordinance (Ordinance) that included a number of changes. The amended Ordinance expands the administration and enforcement of renter protections for Santa Ana residents by establishing a rental housing board and a rental registry. The amended Ordinance also includes additional petitions for tenants and landlords, voluntary mediation services, and other enhancements. To ensure accessibility, the City has provided user-friendly information about the Rent Stabilization Ordinance on its webpage, including the full text of the Ordinance and Frequently Asked Questions in English, Spanish, and Vietnamese. Both tenants and landlords are encouraged to sign up for updates. Program Updates The Ordinance ensures the enforcement of renter protections in Santa Ana by establishing a Rental Housing Board. In Q3, the Rental Housing Board welcomed a new member representing Ward 5, marking the second addition to the Rental Housing Board. Applications remain open until seven board members are approved by the City Council. EXHIBIT 1     City Council 13 – 7 5/7/2024 May 7, 2024 Page 7 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 Throughout Q3, significant milestones were achieved in the Rent Stabilization Program. The Rent Stabilization Division hired two Housing Programs Analysts to bolster program operations and serve the community. Furthermore, collaboration with RSG, Inc. (RSG) continues for the long-term implementation of the Ordinance, alongside efforts to recruit additional staff and build a team to serve the community. Under the Ordinance, landlords are required to register their rental units with the City’s Rental Registry and pay rental registry fees, with the payment deadline set for February 29, 2024. Staff provided comprehensive support to landlords throughout the registration process, offering assistance both in-person and over the phone. Property owners were also given the opportunity to file property exemptions under Section 8-3147 of the Ordinance, with staff processing 654 exemptions before March 30, 2024. Additionally, staff reviewed and addressed 18 petitions received from tenants and landlords during this quarter. Staff conducted a series of virtual workshops to assist landlords with completing the registration process in the Rental Registry. In Q3, staff conducted the last workshop of the series by providing one informational workshop for property owners. In addition to the progress made towards the long-term implementation of the Rent Stabilization Program, staff has continued to serve the community in the following ways during Q3: • Reviewed and revised the rental registry portal by improving features for ease of use. • Reviewed and made continuous improvements to the layout, content, and forms on the Renter Protections webpage for easier access and understanding. • Fielded calls and emails from the public and provided information, referrals and education to renters and property owners on the City’s Ordinance. • Provided walk-in assistance to answer questions from property owners and assist with the Rental Registry at the Santa Ana WORK Center at 801 W Civic Center Dr., Suite 200, Santa Ana, CA 92701. • Welcomed two new board members to serve on the Rental Housing Board, bolstering its composition. EXHIBIT 1     City Council 13 – 8 5/7/2024 May 7, 2024 Page 8 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 Residents Served Throughout this quarter, staff and RSG engaged with the public by fielding calls and offering information and education to both renters and property owners regarding the Ordinance. Table 6 presents a breakdown of the number of inquiries as follows: Table 6: Resident Inquiries Month # of Inquiries January 2024 681 February 2024 541 March 2024 350 Total 1,572 Throughout this quarter, staff also disseminated updates and information to Santa Ana residents. Staff utilized various channels including social media, newsletters, and email distribution lists to inform the public about programmatic updates, reaching a total of 38,238 Santa Ana residents. Affordable Funds and Land Assets for Affordable Housing Development Projects The City, along with the Housing Authority serving as the Housing Successor Agency, manages multiple sources of local, state, and federal funds to develop affordable housing. Exhibit 2 provides a summary of the funds available as of March 31, 2024. Affordable Housing Opportunity and Creation Ordinance On-Site Development Since 2011, the Affordable Housing Opportunity and Creation Ordinance (Ordinance) has facilitated the development of a total of 34 on-site units, consisting of 24 units available for ownership and 10 units designated for rental purposes. During this quarter, one (1) family successfully closed escrow on the purchase of an inclusionary unit at Park Place: Table 7: Units Built On-Site Ownership Rental Total 24 10 34 EXHIBIT 1     City Council 13 – 9 5/7/2024 May 7, 2024 Page 9 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 In-Lieu Fees Generated All in-lieu fees, penalties, and other funds collected under the Ordinance, along with accrued interest, are deposited into the Inclusionary Housing Fund. Since its inception, the Inclusionary Housing Fund has generated $29,277,446, to be used for the development of housing affordable to low- and moderate-income households. Additionally, a reasonable portion of these funds is allocated to cover administrative or related expenses associated with the administration of the Ordinance. Table 8 shows the in-lieu fees received per fiscal year since the Ordinance’s inception: Table 8: In-Lieu Fees Received per Fiscal Year FYs 2009-2018 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 $10,563,306 $7,236,945 $0 $3,709,875 $6,933,320 $0 *$834,000 * Number reported represents the total fees received and not the current fund balance. The in-lieu fees generated have been used to create new affordable homeownership and rental housing opportunities, as well as to establish emergency shelter facilities. Table 9 and Table 10 below provides a summary of how in-lieu fees have been used by the City, separated between expenditures and commitments: Table 9: Inclusionary Housing Fund Expenditures Project or Program Inclusionary Housing Funds Expended # of Units Address Santa Ana Arts Collective $4,775,000 57 1666 N. Main St. La Placita Cinco $1,300,000 50 2239 W. 5th St. The Link Interim Emergency Shelter $7,893,866 N/A 2320 S Redhill Ave. Archways Santa Ana (formerly called Westview House) $1,514,113 84 2530 and 2534 Westminster Ave. Habitat for Humanity “Lacy & Vance” $565,271 2 826 N. Lacy St. & 830 N. Lacy St. EXHIBIT 1     City Council 13 – 10 5/7/2024 May 7, 2024 Page 10 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 WISEPlace Steps to Independence Public Service Program $90,000 N/A N/A Down Payment Assistance Program $1,400,000 15 N/A TOTAL $17,538,250 208 Table 10: Inclusionary Housing Fund Commitments Project Inclusionary Housing Funds Committed # of Units Address Habitat for Humanity “Washington Street” $2,200,000 6 1921 W. Washington Ave. Down Payment Assistance Program $1,377,021 N/A N/A TOTAL $3,577,021 6 Affordable Housing Development Projects Currently, there are six (6) affordable housing projects under construction, and two (2) affordable projects in pre-development. Below is a concise overview and status update for each project. Exhibit 3 provides a development timeline for each project. The most recent Request for Proposals (RFP) for Affordable Homeownership Opportunities was issued on October 19, 2023. Initially, the review deadline was set for December 15, 2023, but the deadline was extended to May 1, 2024 following City Council approval. Projects Under Construction Estrella Springs (1108 N. Harbor) (Formerly called North Harbor Village) Developer Jamboree Housing Corporation Description Acquisition and rehabilitation of a former motel yielding 89 units of permanent supportive housing. City / Authority Funds CDBG ($1,687,047); Eight-nine (89) Project-Based Vouchers (PBVs) consisting of 34 HUD-VASH PBVs and 55 regular PBVs. Update During this quarter, construction activities included insulation, drywall, paint cabinets completion and appliances and fixtures installation in Building C. Building A drywall and insulation completed with cabinets, appliances, and fixtures started. Landscape installation started. Electrical trim is underway in units. Flatwork is nearing EXHIBIT 1     City Council 13 – 11 5/7/2024 May 7, 2024 Page 11 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 completion. Stucco work and mural are completed. All plans are approved by City. Completion is anticipated for April 2024 for Building C followed by Building A and then Building B with Temporary Certificates of Occupancy (TCO) requested in phases in April/May and COO by June/July 2024. Archways Santa Ana (2530 Westminster Ave.) (Formerly called Westview House) Developer Community Development Partners with Mercy House as the service provider Description New construction of an affordable multifamily apartment development consisting of 84 units of both large family and PSH units and one (1) manager’s unit. Twenty-six of the units will be funded by Mainstream Program PBVs and Mental Health Services Act (MHSA) funds through the No Place Like Home (NPLH) program. City / Authority Funds Inclusionary Housing ($1,514,113), HOME Investment Partnerships Program ($2,003,705), Rental Rehabilitation Program ($386,523), and twenty-six (26) Mainstream Program PBVs Update Southern California Edison’s (SCE) initial power design for the building contained errors, requiring a redesign. This process lasted eight (8) weeks and delayed SCE's ability to energize the building, consequently pushing the expected Temporary Certificate of Occupancy (TCO) to July. The development team is actively pressuring SCE to expedite the power provision process, as construction of both the buildings and site will be completed by the end of April, pending power availability. Although there is optimism regarding an earlier TCO, this will only be confirmed once SCE initiates their work in the coming weeks. Despite the delays, lease-up and marketing activities were initially halted but have since resumed. Crossroads at Washington (1126, 1136 and 1146 E. Washington Ave.) Developer The Related Companies of California with A Community of Friends as co-developer and lead service provider Description New construction of a 100% affordable multifamily apartment complex consisting of 85 units of rental housing and one (1) manager’s unit. All units will be affordable to households earning less than 30% AMI of which 43 units will be set-aside for permanent supportive housing. City / Authority Funds HOME Investment Partnerships Program (HOME) ($3,007,489), Neighborhood Stabilization Program ($1,637,420), sixty-five (65) year ground lease agreement for 1126, 1136 and 1146 E. Washington Ave. (Appraised Value as of September 22, 2019: $4,108,136) and fifteen (15) PBVs Update The interior work for the majority of units in both buildings has been finalized. However, outstanding tasks remain, including exterior finishes, site work, energizing, off-sites, and inspections. Delays have occurred due to issues with SCE. The project is anticipated to receive TCOs by mid-June and Certificates of Occupancy (COO) by the end of June. Property management is actively reaching EXHIBIT 1     City Council 13 – 12 5/7/2024 May 7, 2024 Page 12 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 out to applicants to arrange interviews and facilitate the tenant selection process. Additionally, the Corporation for Supportive Housing and Orange County Housing Authority staff are continuing with the referral and matching process for the permanent supportive housing units. Habitat for Humanity (826 N. Lacy & 830 N. Lacy St.) Developer Habitat for Humanity Description New construction of two (2) single-family detached homes for homeownership serving households up to 120% AMI. City / Authority Funds Inclusionary Housing ($565,271) and a 99-year ground lease agreement for 416 Vance St. and 826 N. Lacy St. (Appraised Value as of Oct 25, 2018: $578,000) Update All inspections for the one-story Craftsman home (formerly located at 416 Vance St., now 830 Lacy St.) have been successfully completed. The family purchased the home and moved in on March 29, 2024. The installation of the street light post for this project is scheduled for late July 2024. Delays have arisen due to SCE's demand for concrete light posts impacting the supply chain. Habitat for Humanity maintained volunteer engagement throughout Q2, with a total of 1,304 unique volunteers contributing 24,000 hours since the project's inception. WISEPlace Permanent Supportive Housing (1411 N. Broadway) Developer Jamboree Housing Corporation with WISEPlace as the co-developer and lead service provider Description Adaptive reuse and new construction of the WISEPlace building to provide 47 permanent supportive housing units, and one (1) manager’s unit. City / Authority Funds HOME-American Rescue Plan ($5,256,327); Twenty-five (25) PBVs Update The developer secured construction loan financing and commenced construction in March 2023. The foundation slab was poured on October 13, 2023. Currently, Walton is engaged in various tasks including window installation, historical preservation of windows, roof tile installation, sidewalk and curb paving on Sycamore St., MEP rough installation completion, and initial lath and plaster work. The project is 97% procured, with submittals in progress. Anticipated construction completion is slated for November 2024. EXHIBIT 1     City Council 13 – 13 5/7/2024 May 7, 2024 Page 13 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 FX Residences (801, 807, 809, and 809 ½ East Santa Ana Boulevard) Developer HomeAid Orange County, Inc. with Mercy House as the service provider Description New construction of an affordable multifamily apartment complex consisting of 16 units of permanent supportive housing, and one (1) manager’s unit. Authority Funds Housing Successor Agency ($1,656,947), three (3) PBVs, 99-year ground lease agreement for 801 E. Santa Ana Blvd. (Appraised Value as of Oct 25, 2018: $788,000) Update Collaborating with OCFA and the City’s Public Work Agency, the relocation of the underground water pump was completed by the first week of January 2024. Window installation took place in December. By the end of December, the developer waterproofed the site to mitigate potential rain delays during the rainy season. Plumbing and electrical work are currently underway, with rough inspections in progress. Solar approvals and installations are slated to commence in April. Upon completion of all MEP inspections, drywall installation will commence. Stucco work is expected to begin in May. Project completion is estimated for August 2024. Projects in Pre-Development Habitat for Humanity (1921 W. Washington Ave.) Developer Habitat for Humanity Description New construction of three (3) duplexes / six (6) homes for homeownership serving households up to 80% AMI. City Funds Inclusionary Housing Funds ($2,200,000) Update A demolition permit was obtained, and demolition was successfully completed in January 2024. Prior to demolition, volunteers contributed to a pre-demolition cleanup effort. Habitat secured construction financing through NeighborWorks of Orange County. Habitat is currently conducting New Home Buyer Orientations as part of its initiative to engage with families and select six eligible families for the six townhomes slated for construction. Additionally, Habitat has developed and is implementing a strategy to ensure its outreach efforts attract qualified homebuyers in accordance with the City’s local preference policy. Throughout Q3, Habitat has maintained volunteer engagement. Since the project's inception, a total of 26 unique volunteers have contributed a combined total of 208 hours. EXHIBIT 1     City Council 13 – 14 5/7/2024 May 7, 2024 Page 14 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 Richard Lehn Intergenerational Housing (918 N. Bewley St.) (Formerly called Bewley St. Intergenerational Housing Project) Developer Illumination Foundation Description Rehabilitation of two (2) two-story residential buildings into 11 rental units for homeless transitional-age youth and senior citizens. City Funds Homeless Housing, Assistance and Prevention (HHAP) ($2,021,319); Eight (8) PBVs Update The developer received comments from the Planning and Building Agency and is working to respond. The developer is also working with the City on PBV approval and the NEPA environmental review. EXHIBIT 1     City Council 13 – 15 5/7/2024 Available Funds for Affordable Housing Development Projects As of March 31, 2024 Housing Successor Agency (Housing Authority) $3,987,769 Cash on Hand ($165,695)Frances Xavier Residence Project Pre-Commitment Loan 1 ($250,000)Administrative Costs Allowance 2 ($3,251,805)Administrative Costs Allowance for Future Fiscal Years 3 ($307,386)Crossroads at Washington Option Agreement Amendment 4 ($12,883)Crossroads at Washington Environmental Assessment Oversight 5 $0 Available Funds Inclusionary Housing Funds $8,661,947 Cash on Hand ($1,377,021)Down Payment Assistance Program 6 ($56,527)Lacy Street Project Grant 7 ($151,411)Westview House Loan 8 ($17,154)Westview House Project Cost ($2,200,000)1921 W. Washington Project Pre-Commitment 13 ($1,635,411)Administrative Costs Allowance (CDA/PBA) $3,224,423 Available Funds HOME Program $9,054,043 Funds to Drawdown ($300,749)Crossroads at Washington Loan 10 ($200,371)Westview House Loan 8 $8,552,923 Available Funds to Drawdown HOME-American Rescue Plan Program (PSH Projects Only) $1,464,630 Funds to Drawdown ($1,464,630)WISEPlace PSH Loan 12 $0 Available Funds to Drawdown CDBG Program (Acquisition/Rehabilitation Projects Only) $4,690 Funds to Drawdown $4,690 Available Funds to Drawdown Rental Rehabilitation Grant Program $49,190 Cash on Hand 11 ($38,652)Westview House Loan 8 $10,538 Available Funds CalHome Progam $762,979 Cash on Hand 9 ($762,979)Down Payment Assistance Program 6 $0 Available Funds $11,792,574 Total Available Funds 1 Approved by Housing Authority on January 15, 2019. Additional $587,000 approved by Housing Authority on December 7, 2021. 2 The Housing Successor Agency relies on available cash to fund the monitoring and compliance functions related to the former Redevelopment Agency's housing loans. 3 Funds to be set aside for compliance and monitoring requirements due to uncertainty of future repayment revenues. 4 Approved by Housing Authority on December 15, 2020. Additional $150,000 maximum approved by Housing Authority on August 17, 2021 (2nd Amendment to Option Agreement). 5 Approved by Housing Authority on July 20, 2021. 6 $400,000 originally approved by City Council on March 6, 2018. Nine loans paid through end of September 2021. Additional $1,200,000 approved by Council on November 2, 2021. 6 Additional $1,527,020.60 approved by Council on October 17, 2023. 7 Approved by City Council/Housing Authority on March 5, 2019. Additional $333,777 approved by City Council on April 6, 2021. 8 Approved by City Council on May 17, 2022. 9 Approved by City Council on October 17, 2023. 10 Approved by City Council on June 21, 2022. 11 Old program income available after close out of program with HUD. 12 Approved by City Council on March 7, 2023. 13 Approved by City Council on November 15, 2022. Exhibit 2     City Council 13 – 16 5/7/2024 EXHIBIT 3 May 7, 2024 Page 1 Current Affordable Housing Development Project Timelines Projects under Construction Estrella Springs – 1108 N. Harbor (Formerly called North Harbor Village) Mar 19 Start of design development Mar 19 Applied to FHLBSF for AHP Financing ($890,000) Mar 19 Award of VASH Vouchers & City Loan by City Council (89 Vouchers and $1,687,047) Mar 19 Start environmental approval process with City of Santa Ana (CEQA/NEPA) Mar 19 Applied for Home Depot Grant ($500,000) Jun 19 CEQA / NEPA Approval – City of Santa Ana Jun 19 AHP Award Date ($890,000) Aug 20 Applied to HCD for MHP 1st Round Funding ($13,316,412) Dec 19 Notified project did not receive 1st Round MHP funding Feb 20 Applied to HCD for VHHP Funding ($10,000,000) Mar 20 Applied to HCD for MHP 2nd round funding Mar 20 Applied to OCHFT Financing ($2,292,920) May 20 Notified project did not receive 2st Round MHP funding May 20 Received OCHFT funding award ($2,292,920) Jun 20 Received VHHP funding award ($10,000,000) Jun 20 Submitted Plans for Ministerial Design Approval Jun 20 Applied for CDLAC tax-exempt bond allocation ($24,000,000) Jul 20 Applied for TCAC 4% competitive state and federal tax credits ($9,896,911) Sept 20 CDLAC Allocation Nov 20 Ministerial Design Approval (upon completion of community meeting on 11/4/2020) Oct 20 TCAC Allocation Oct 20 Start construction documents for rehab Nov 20 Submit first plan check Dec 20 Awarded Home Depot Grant Jan 21 Receipt of first plan check comments Jan 21 Submit second plan check Feb 21 Receipt of second plan check comments Feb 21 Submit third plan check Mar 21 Received permit ready     City Council 13 – 17 5/7/2024 EXHIBIT 3 May 7, 2024 Page 2 Apr 21 Construction loan closing Apr 21 Pull Permits and start construction May 21 Site Demolition Dec 21 Work on mock up units begins Jun 22 Structural retrofitting and repairs July 22 Roofing and Framing Aug 22 Stock drywall & Inspections Aug 22 Gutter, Awning and Painting & installation of stairs Oct 22 OCHFT Loan finalized Apr 23 Interior refurbishments & finishes Sept 23 Plan resubmittal/Plan Coordination Oct 23 Roof/Drywall Nov 23 Complete Flooring Mar 24 Stucco April 24 Interiors, fixtures, and appliances April 24 Lease up Mar 24 Scaffold finishes Apr 24 Final Cleaning Apr 24 Grading/Paving for parking lot and site work Apr/May 24 Elevator Apr- Jun 24 Construction Completion (by phase for TCO) Jul 24 Full Occupancy Archways Santa Ana – 2530 Westminster Ave (Formerly called Westview House) Oct 19 City of Santa Ana RFP submittal May 20 OC 2020 Supportive Housing NOFA Submittal Dec 20 OC 2020 Supportive Housing NOFA award Jan 21 City of Santa Ana PBV Award Jan 21 Construction/permanent debt commitments Jan 21 Receive Entitlements Jan 21 No Place Like Home application Mar 21 OCHFT application May 21 OCHFT Award Jun 21 No Place Like Home commitment Sep 21 CDLAC/TCAC 4% application Dec 21 CDLAC/TCAC 4% award     City Council 13 – 18 5/7/2024 EXHIBIT 3 May 7, 2024 Page 3 May 22 Close on construction financing Jun 22 Construction permits issued Jun 22 Construction start Nov 22 Groundbreaking Ceremony Dec 22 Grading activities completed and concrete poured Apr 23 Floor sheathing and pre-rough complete in buildings A and B Jun 23 Rough framing and roofing are complete Jun 23 Window installation in both buildings Jul 23 Working on utility rough-ins Jul 23 Roof Truss in Building B Jul 23 Drywall Production Jan 24 Initial Lease up Calls Feb 24 SCE Redesign needed Apr 24 Lease Up Continued Apr 24 Buildings and Site Complete (except Power) Jun 24 Building/Equipment testing with power July 24 TCO received Nov 24 All units leased Apr 25 Perm debt conversion Crossroads at Washington – 1126, 1136 and 1146 E. Washington Avenue Aug 19 Submitted PSH application to County Oct 19 Submitted for planning entitlements Oct 19 Community meeting Nov 19 Approval of Joint Powers Agreement, Option to Ground Lease, Voucher Resolution and Cooperation Agreement, and Regional Housing Needs Assessment (RHNA) Agreement and Density Bonus Dec 19 NEPA EA City Approval – City of Santa Ana submits NEPA EA to HUD Feb 20 PSH Funds and Voucher approval from County Board of Supervisors Feb 20 Planning entitlements approved Mar 20 TCAC 9% Application – 1st Round 2020 Jul 20 TCAC FCAA/9% Application – 2nd Round 2020 Oct 20 TCAC FCAA/9% Award – 2nd Round 2020 Mar 21 Submitted OCHFT PSH NOFA Application May 21 OCHFT PSH NOFA Award     City Council 13 – 19 5/7/2024 EXHIBIT 3 May 7, 2024 Page 4 Dec 21 Submit DTSC Equitable Community Revitalization Grant (ECRG) Pre- Qualifying Application Feb 22 Submit for 1st plan check Mar 22 DTSC approves draft Removal Action Workplan; draft Removal Implementation Plan under review Apr 22 DTSC ECRG Full Application Jul 22 DTSC ECRG Award Jul 22 City issues permit ready letter Jul 22 Construction finance closing/Start construction Nov 22 Building foundation complete Dec 22 Framing began Aug 23 Interior work, installation of cabinets & doors for Building 1136 Sept 23 Installing the insulation and hanging drywall on Building 1146 Nov 23 Lease up Wait list open Jan 24 Lease up Interviews May 17 Scheduled permanent power on site June 14 Temporary Certificate of Occupancy June 30 Certificate of Occupancy Sept 24 Full occupancy Habitat for Humanity – 826 N. Lacy Street & 830 Lacy Street May 20 DDA signed June 20 Prepare grading plans Oct 20 Prepare architectural plans Oct 20 Submit Neighborhood Review Application Feb 21 Final Approval from Historic French Park Committee Apr 21 Submit Site Review Application Dec 21 Submit grading/ Non-Priority WQMP Jan 22 Submit architectural plans May 22 Planning Commission Approval Jul 22 Grading permit issued Aug 22 Groundbreaking Aug 22 Building Permits issued Aug 22 Commence Grading Sep 22 Begin Foundation Construction Oct 22 Framing Ceremony/Framing Construction Begins Jan 23 Roof diaphragm sheathing and exterior sheathing completed     City Council 13 – 20 5/7/2024 EXHIBIT 3 May 7, 2024 Page 5 Jan 23 Roof sheathing/frame and shear walls Inspection Jan 23 Buildings dried Jan 23 House wrap and waterproofing Jan 23 Drywall stack complete Jan 23 Exterior Door installation complete Jan 23 Homebuyer outreach and application open Feb 23 Window installation complete Feb 23 Rough in plumbing Feb 23 Rough in electrical Feb 23 Rough in mechanical Feb 23 Rough in fire sprinkler- OCFA Mar 23 MEP Inspection Mar 23 OCFA Inspection Mar 23 Structural/framing complete Mar 23 Structural/framing Inspection Mar 23 Seal exterior penetrations Mar 23 Wood siding started Mar 23 Start exterior wood trim carpentry-ongoing Mar 23 Insulation completion and inspection Mar 23 Drywall hanging Mar 23 Preliminary homebuyer application review May 23 Habitat for Humanity Leaders Build on-site May 23 Re-launchHomebuyer outreach May 23 Interior paint completed Jun 23 Porch-flatwork, interior door installation and cabinetry installation Jul 23 Painting completion Jul 23 Homebuyer application review and selection Jul 23 Gas pressure test inspection Aug 23 Roofs finished Aug 23 Water meter release (Backflow device inspection) Aug 23 Electrical meter release Sep 23 Families income qualified as moderate-income families and meet the City program ratios Sep 23 Street improvements (curbs, asphalt, and ADA ramp) Sep 23 Solar inspection Sep 23 Orange County Fire Authority Final inspection Sep 23 SCE trench inspection     City Council 13 – 21 5/7/2024 EXHIBIT 3 May 7, 2024 Page 6 Sep 23 Flatwork completed Sep 23 Family Dedication Day Ceremony Oct 23 Construction Completion Nov 23 Police Final Inspection and sign off Nov 23 Planning final inspection and sign off (826 Lacy) Nov 23 Public Works final inspection and sign off (826 Lacy) Nov 23 Building final inspection and sign off (826 Lacy) Nov 23 Compliance final inspection and sign off (826 Lacy) Dec 23 City approves homebuyer qualifications and closes escrow (826 Lacy) Dec 23 Homeowners move in (826 Lacy) Jan 24 Planning final inspection and sign off (830 Lacy) Jan 24 Building final inspection and sign off (830 Lacy) Jan 24 Compliance final inspection and sign off (830 Lacy) Mar 24 City approves homebuyer qualifications and closes escrow (830 Lacy) Mar 24 Homeowners moved in Jul 24 Street Light Pole installed WISEPlace Permanent Supportive Housing – 1411 N. Broadway May 19 Start of conceptual design development Sept 19 Applied to City of Santa Ana for Financing Feb 20 Notified not awarded City of Santa Ana Financing Mar 20 Applied to Orange County Housing Finance Trust (OCHFT) Financing Apr 20 Met with City of Santa Ana Planning Staff on entitlements May 20 Notified not awarded OCHFT Financing Jun 21 Met with City of Santa Ana staff to review revised conceptual plans Jan 22 Submitted Historic Resource Commission and entitlements application to City of Santa Ana Feb 22 Applied to City of Santa Ana for HOME-ARP Funding and PBVs Mar 22 City of Santa Ana Historic Resource Commission Approval Mar 22 Applied to OCHFT Financing Mar 22 Applied to AHP Financing Apr 22 Awarded City of Santa Ana for HOME-ARP Funding and PBVs May 22 Awarded OCHFT Funding May 22 City of Santa Ana Planning Commission Approval of entitlements May 22 City of Santa Ana Community Development Commission Approval of Funding and Density Bonus Agreement (DBA) Jun 22 Notified not awarded AHP Funding     City Council 13 – 22 5/7/2024 EXHIBIT 3 May 7, 2024 Page 7 Jun 22 Applied to County of Orange for ARPA Funding Jun 22 City of Santa Ana City Council Approval of DBA Jun 22 Awarded County of Orange ARPA Funding Jun 22 Applied for TCAC 9% competitive federal tax credits Sept 22 TCAC Allocation Sept 22 Start Construction Documents, Plan Check and Permitting Jan 23 Closing Kick Off Mar 23 Receive grading permit and building permit ready letter Mar 23 Construction loan closing Mar 23 Pull Permits and start construction Apr 23 Site Demolition Jun 23 Groundbreaking Ceremony Jul 23 Storm drain system complete Aug 23 Concrete footings & Columns Complete Sept 23 Structural Framing on Existing Building Complete Oct 23 Concrete pour ground floor slab on grad complete Nov 23 Podium Complete Dec 23 Framing 2nd Floor Complete Jan 24 Framing Third to Fourth Floors Complete Feb 24 Roof Tiebacks- Installation complete and structural observation done Mar 24 Fire Sprinkler Permit Received HVAC inspection done Apr 24 Roofing Framing Complete Jun 24 Drywall Complete, Switchgear received July 24 Dry In Complete, Lath & Plaster Complete Aug 24 Interior Finishes Complete Permanent Power Sept 24 Exterior Finishes Complete Nov 24 Construction Complete May 25 100% Full occupancy (6 months) FX Residences – 801, 807, 809, and 809 ½ E. Santa Ana Boulevard Jan 19 Council approval for land lease and project funding Jan 19 Submittal of application for NPLH funding Feb 19 Confirm with City staff that project site can yield additional units under existing zoning Mar 19 Revise conceptual drawings for additional five (5) units (17 total units, up from the original 12 units) Mar 19 SNHP funding application submitted to County     City Council 13 – 23 5/7/2024 EXHIBIT 3 May 7, 2024 Page 8 Apr 19 City staff to review revised conceptual design Apr 19 Begin development agreement May19 Board of Supervisors meeting for SNHP funding Jul 19 Execute Development Agreement Jul 19 Formal awards letters for NPLH funding to be issued Aug19 Initial planning submittal Sept19 Sunshine Ordinance Meeting Mar 21 Planning Commission Meeting (ministerial approval of density bonus) Oct 21 Submit for first plan check Dec 21 City Council Meeting (ministerial approval of density bonus) Dec 21 City Council approval of additional $587,000 for construction costs Feb 22 Building permit submittal Mar 22 Received 1st set of comments back from Plan Check, consultants working on responses. Jul 22 FX Funding Closing Meetings begin, 2nd Building Plan Submittal Aug 22 Building and grading comments being addressed Oct 22 Construction Funding Closing process is underway Dec 22 Dry closed funding for CalHFA/SNHP and City of Santa Ana April 23 Met with city planner to clarify all comments on 3rd submittal April 23 Submit 4th building review & OCFA building review May 23 Pull building and PGP permits June 23 Groundbreaking Ceremony July 23 Start of Construction Aug 23 Grading, trenching and forming underway Sept 23 Foundation poured Oct 23 Block Wall along North property line completed Oct 23 First floor framing begun Nov 23 1st and 2nd floor framing complete Dec 23 Roofing Jan 24 Plumbing Jan 24 Fire Riser Moved Jan 24 Connection to street complete Feb 24 Street Lights install Feb 24 Electrical & Mechanicals Apr 24 MEP Inspection Apr 24 Solar Rough May 24 Drywall Texture     City Council 13 – 24 5/7/2024 EXHIBIT 3 May 7, 2024 Page 9 May 24 Solar Panels May 24 Scaffolding down May 24 Water main and storm drain work to begin May 24 Begin Stucco May 24 Landscape start Jun 24 Cabinetry Install Jun 24 Electric Finish and Grade Finish Jun 24 Solar finish, trim finish, and control boxes Jun 24 Landscape finish Jul 24 Flooring finish Jul 24 Electric meter and appliance install Jul 24 Final Paint Start Jul 24 Final Paint Finish Aug 24 Certificate of Occupancy Projects in Pre-Development Habitat for Humanity – 1921 Washington Avenue Dec 21 Habitat for Humanity OC closed escrow on property Aug 22 Subsidy approval from Community Development Commission Nov 22 Subsidy approval from City Council Dec 22 Submit demon permit application Jan 23 Demo Permit Issued Feb 23 Submit site plan review application Apr 23 First Sunshine Ordinance meeting. Geological Soils Testing May 23 Second Sunshine Ordinance meeting Jun 23 Second Sunshine Ordinance meeting report submitted Jun 23 Responses to comments received submitted July 23 Comments from second submittal received. Meeting with Planning to discuss comments and density bonus waiver requests Aug 23 Meetings with Public Works to discuss comments and density bonus waiver requests Sep 23 Meetings with Public Works to discuss comments and density bonus waiver requests Oct 23 Submit responses to comments from July 2023 Nov 23 Demolition Permit Nov 23 Site Clean up Jan 24 Demolition of existing structures     City Council 13 – 25 5/7/2024 EXHIBIT 3 May 7, 2024 Page 10 Feb 24 Secured construction lending Mar 24 Secured three lending partners for homebuyer loans April 24 Planning Department approval April 24 Submit grading / non-priority WQMP April 24 Submit architectural plans at risk May 24 Planning Commission approval Jul 24 Building permit issued Jul 24 Groundbreaking ceremony Jul 24 Begin foundation construction Sep 24 Framing day ceremony Mar 25 Complete rough inspections Mar 25 Construction Completion Richard Lehn Intergenerational Housing – 918 N Bewley St. (Formerly called Bewley St. Intergenerational Housing Project) Nov 22 City of Santa Ana RFP submittal Nov 22 Design development Apr 23 Submitted plans to Planning Division Jun 23 Community Development Commission approval of Pre-Commitment Letter Jul 23 City Council approval of Pre-Commitment Letter Aug 23 CalOptima HHIP funding application ($3,000,000) Sep 23 Start environmental approval process (NEPA) Sep 23 Sunshine Ordinance Community Meeting 1 Oct 23 Sunshine Ordinance Community Meeting 2 Oct 23 Planning Division approval to proceed with plan check Oct 23 Received CalOptima HHIP funding ($3,000,000) Jun 24 NEPA EA approval Jun 24 HUD voucher approval Jun 24 Building Division approval Jul 24 City Council final approval Jul 24 Pull construction permit Jul 24 Start construction Jul 24 Demolition Sep 24 Rough framing complete Nov 24 MEP complete Jan 25 Construction complete Jan 25 Commence Lease Up     City Council 13 – 26 5/7/2024 EXHIBIT 3 May 7, 2024 Page 11 Mar 25 All units leased     City Council 13 – 27 5/7/2024 Community Development Agency www.santa-ana.org/community-development Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Homeless Services Division Third Quarter Report AGENDA TITLE Homeless Services Division Third Quarter Report RECOMMENDED ACTION Receive and file the Quarterly Report for Homeless Services Projects and Activities for the period of January 1, 2024 through March 31, 2024 GOVERNMENT CODE §84308 APPLIES: No DISCUSSION This report to the City Council of the City of Santa Ana (City) for the quarter beginning January 1, 2024 and ending March 31, 2024, provides information on homeless services grants and activities coordinated through the City’s Homeless Services Division. This quarter’s report provides updates on the Santa Ana Multi-Disciplinary Response Teams (SMART) Outreach and Engagement Program, including the Jail Release Program, activities and services provided at the City’s Shelter (Navigation Center), the number of individuals housed this quarter, Emergency Shelter Grant Program data, and a Quality of Life Team (QOLT) summary. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Homeless Services Division Quarterly Report Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, Acting City Manager     City Council 14 – 1 5/7/2024 May 7, 2024 Page 1 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-2024 JANUARY1, 2024 – MARCH 31, 2024 Homeless Services Division Quarterly Report The Homeless Services Division along with our partners, have a comprehensive approach to addressing homelessness. We focus on outreach, provide access to services and shelter, partner with the Housing Division and continuously create space for innovative programs to reduce and prevent homelessness. Current Financial Condition Homeless Housing Assistance and Prevention (HHAP) The primary source of funding for homeless service programs is the Homeless Housing Assistance and Prevention (HHAP) block grant, originating from the California Interagency Council on Homelessness (CAL ICH). Funds support regional coordination and expand/develop local capacity to address the immediate homeless challenges in our community. The City is utilizing HHAP funding for the following eligible expenditure activities: -Outreach and Coordination -Delivery of Permanent Housing -Systems Support -Strategic Planning -Construction and Operation of the Navigation Center -Administrative costs Systems Support 1% Outreach 25% Permanent Housing 7% Navigation Center Operations 60% Strategic Planning 1% Administrative 6% HHAP Grant Systems Support Outreach Permanent Housing Navigation Center Operations Strategic Planning Administrative EXHIBIT 1     City Council 14 – 2 5/7/2024 May 7, 2024 Page 2 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-2024 JANUARY1, 2024 – MARCH 31, 2024 Quarterly Expenditures: Quarter 1 Quarter 2 Quarter 3 Quarter 4 FYTD Operating Expenses $760,380 $1,026,108 $671,424 $-$2,457,912 Outreach $548,936 $682,545 $367,243 $-$1,598,724 Administrative $63,721 $59,362 $49,560 $-$172,643 Permanent Housing $-$-$-$-$- Systems Support $500 $-$-$-$500 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 Dollars Spent HHAP Grant Quarterly Expenditures EXHIBIT 1     City Council 14 – 3 5/7/2024 May 7, 2024 Page 3 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-2024 JANUARY1, 2024 – MARCH 31, 2024 Permanent Local Housing Allocation (PLHA) The City of Santa Ana receives State PLHA funding from the California Department of Housing and Community Development (CA HCD). PLHA provides for housing-related projects and programs that assist in addressing unmet housing needs of our community. Expenditures under the City's 5-year plan has allocated funding to: - Construction, Operation, and Purchase of the Navigation Center - Administrative Costs Quarterly Expenditures: Administrative 5% Construction, Operation, and Purchase 95% PLHA Grant Quarter 1 Quarter 2 Quarter 3 Quarter 4 FYTD Adminsitrative $8,494 $25,167 $19,660 $-$53,321 Construction, Operation, and Purchase $6,796,429 $-$-$-$6,796,429 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 Dollars Spent PLHA Grant Quarterly Expenditures EXHIBIT 1     City Council 14 – 4 5/7/2024 May 7, 2024 Page 4 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-2024 JANUARY1, 2024 – MARCH 31, 2024 SMART Outreach The SMART program provides outreach and engagement teams, seven (7) days a week to address non-emergency outreach focused on providing services, addressing mental health, connecting clients to shelter and housing and helping people out of homelessness. Outreach Contacts 1,564 Case Management 1,474 Street Exits 303 Calls Dispatched 2,040 Housed 12 Jail Release Program – SMART Recognizing the gap in our system to assist individuals being released from the City’s jail to the streets, the new Jail Release Program was created. Upon request from the City’s Jail, City Net’s case managers meet with homeless neighbors at the jail upon exit to develop a plan that will include services aimed to end the individual’s homelessness. Total referrals for the Jail Release Program: 41 Total number of clients that refused services during the intake processing: 40 SMART Jail Release Outreach Served Clients (January - March 2024) Accepted Service 1 Mental Health 1 Substance Abuse Services 0 Shelter Follow-Up/ Call Back 0 Housing Services Referral 0 Taken to Shelter 0 Reconnection/Diversion Services 0 Other 0 EXHIBIT 1     City Council 14 – 5 5/7/2024 May 7, 2024 Page 5 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-2024 JANUARY1, 2024 – MARCH 31, 2024 Navigation Center Program Updates The City works closely with Illumination Foundation to ensure that clients are receiving robust service offerings. Below are the activities provided in Quarter Three: Activities/Services – Q3 Illumination Foundation Medical Group (IFMG) Compassionate Companion - Recreational Activities Veyo and OC Access Transportation Case Management and Housing Navigation SA College and CSULB nursing students assisting IFMG Notary Services Mariners Church Alcoholics Anonymous and Narcotics Anonymous Sights and Sketches (free prescription glasses and vision screening) Disney Workforce Readiness OC Healthcare Agency Pepperdine behavioral health groups Monthly Baptism Services OC Social Services Stress Reduction Priority Center Parenting Classes Santa Ana WORK Center on-site services Day Habilitation Programs to maximize independence Numerous Off-Site Partners Lifeline free cell phones Virtual Girl Scout Meetings Financial Literacy with Consumer Credit In March, the Santa Ana Elks Lodge donated men and women’s hygiene bags, sweatshirts, socks, gloves and scarves. A handful of Elks members came on site to distribute the items to eager Navigation Center guests who were very appreciative. The data below reflects an average census day at the Navigation Center. This particular census day was March 15, 2024, where 164 individuals were guests. The race and ethnicity charts shows that the majority of the individuals identify as Multiracial followed by Hispanic/Latino. The largest age grouping is from 45-54 years old, followed by 25-34 years old, and shows a substantial number of individuals over the age of 62 years old. EXHIBIT 1     City Council 14 – 6 5/7/2024 May 7, 2024 Page 6 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-2024 JANUARY1, 2024 – MARCH 31, 2024 EXHIBIT 1     City Council 14 – 7 5/7/2024 May 7, 2024 Page 7 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-2024 JANUARY1, 2024 – MARCH 31, 2024 Individuals Housed During this quarter, a total of forty-two (42) unhoused individuals found permanent housing. Nineteen (19) of these individuals were guests at the Navigation Center and found permanent housing through either Permanent Supportive Housing, Housing Choice Voucher, Illumination Foundation’s Micro Community or renting a room without a subsidy, or were reunited with family. Twenty-three (23) individuals/households experiencing homelessness (not at the Navigation Center), found permanent housing through the Housing Authority’s programs of, Veterans Affairs Supportive Housing (VASH), Foster Youth to Independence (FYI), Project-Based Voucher (PBV), and Mainstream (MS5) vouchers. Individuals at the Navigation Center Pending Housing as of April 12, 2024 Seven (7) individuals hold a tenant-based Housing Voucher through the Housing Authority and are actively looking for housing. Six (6) individuals are matched to a tenant-based opportunity through the Coordinated Entry System, pending completion of documentation and determination of eligibility. Nine (9) individuals are pending eligibility for a project-based supportive housing community following completion of documentation. One (1) individual has a Rapid Re-Housing opportunity through Volunteers of America. EXHIBIT 1     City Council 14 – 8 5/7/2024 May 7, 2024 Page 8 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-2024 JANUARY1, 2024 – MARCH 31, 2024 Emergency Solutions Grant Program The City awards Emergency Solutions Grant program funds annually to non-profit homeless service providers. In this fiscal year, funds are utilized for SAPD street outreach and engagement, a Domestic Violence emergency shelter, to rapidly rehouse homeless individuals and families, and to prevent families/individuals from becoming homeless. During this quarter, organizations have worked diligently to enroll and deliver services to our residents. Quantitative data is shown below. Organization Name Project Name Served Clients (Jan – March 2024) Santa Ana Police Department HEART Program Outreach 7 Illumination Foundation Rapid Re-Housing 3 Illumination Foundation Homeless Prevention 0 Interval House Domestic Violence Shelter 37 WISE Place Steps to Independence – Rapid Re-Housing 3 Staff has continued to serve the community in the following ways throughout Q3: • Reviewed and made continuous improvements to the layout, content, and forms on the Homeless Services webpage for easier access and understanding. • Fielded Homeless Hotline calls and emails from the public and provided information, referrals and education to business owners, residents and individuals experiencing homelessness. • As a requirement of State and Federal funding, staff submitted required quarterly reports. • As part of the HHAP Round 5 application, that was submitted on March 27th, Homeless Services staff held a Community meeting and created a Survey to obtain input on how this Round of HHAP funding should be spent on homeless programs. EXHIBIT 1     City Council 14 – 9 5/7/2024 May 7, 2024 Page 9 City of Santa Ana – Quarterly Report Third Quarter of FY 2023-2024 JANUARY1, 2024 – MARCH 31, 2024 Quality of Life (QOLT) Selected Summaries • Customer Service Requests were opened and submitted with Caltrans to address homeless hot spots on their properties. Caltrans properties continue to receive complaints from the surrounding businesses and residents. • City Staff, along with staff representing Cal Trans and the California Highway Patrol met to discuss encampments on Cal Trans properties and operational strategies moving forward. • QOLT continues to provide support to Union Pacific on clean-up efforts as the City considers additional measures. QOLT and City Net routinely contact individuals on the Caltrans, Union Pacific railroad and OCFC Channel property to offer homeless outreach services. These services include mental health, domestic violence, substance abuse related services as well as shelter. Many unhoused individuals are found to be service resistant. EXHIBIT 1     City Council 14 – 10 5/7/2024 Planning and Building Agency www.santa-ana.org/planning-and-building Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Ten-Day Written Report Pursuant to California Government Code Section 65858(d) Following the Adoption of Urgency Interim Ordinance No. NS-3063 AGENDA TITLE Ten-Day Written Report Pursuant to California Government Code Section 65858(d) Following Adoption of Urgency Interim Ordinance No. NS-3063, a 45-day Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 RECOMMENDED ACTION Issue and file a Council report to the public, pursuant to Section 65858(d) of the California Government Code, describing the City’s measures to alleviate conditions that led to the adoption of Urgency Interim Ordinance No. NS-3063, on April 16, 2024, regarding a 45-day moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within Specific Development No. 84 (the Transit Zoning Code). GOVERNMENT CODE §84308 APPLIES: No EXECUTIVE SUMMARY Pursuant to Section 65858(d) of the California Government Code, the purpose of this staff report is to provide a written report no less than ten days prior to the expiration of Urgency Interim Ordinance No. NS-3063 describing the measures City staff has taken to alleviate the condition which led to the adoption of the Ordinance. On April 16, 2024, the City Council adopted Urgency Interim Ordinance No. NS-3063, which establishes a 45-day moratorium on the approval, commencement, establishment, modification, relocation, or expansion of industrial uses in Specific Development No. 84, also known as the Transit Zoning Code (commonly referred to as the “Transit Zoning Code” or “TZC”) while City staff researches appropriate regulations and determines whether an extension pursuant to the Government Code is necessary. Urgency Interim Ordinance No. NS-3063 shall have no further force and effect 45 days from the date of its adoption, unless, after a report on the first 45 days and a public hearing, the City Council members, again by four/fifths (4/5) vote, extend the Ordinance     City Council 15 – 1 5/7/2024 Ten-Day Report Describing Measures Taken to Alleviate the Condition which Led to the Adoption of Urgency Interim Ordinance No. NS-3063 (Transit Zoning Code Moratorium) May 7, 2024 Page 2 4 2 4 4 for an initial extension period of ten (10) months and fifteen (15) days. Based on the adoption date of April 16, 2024, the Ordinance is scheduled to expire on June 1, 2024. As City staff begins to analyze and prepare an evaluation of industrial business uses within the TZC, the evaluation will enable staff to generate recommendations to the Planning Commission and City Council to determine whether further, permanent action is necessary. Such action may entail a zoning map amendment, zoning text amendment, or both, which would address industrial land uses in the TZC. DISCUSSION Background On April 16, 2024, the City Council adopted Urgency Interim Ordinance No. NS-3063 to immediately offer protection of public health, safety, and welfare from industrial uses significantly causing pollution burden to adjacent neighborhoods through the following conditions, including: code enforcement active cases; irreconcilable land use conflicts in the TZC; alarming air quality, noise, traffic, proximity to noxious use facilities, and public health concerns; and external regulatory agency responsiveness. During the urgency interim moratorium period, the City will not issue permits that result in the approval, commencement, establishment, modification, relocation, or expansion of industrial uses in the TZC. Measures Taken Review of City Department Activities Immediately following the adoption of the 45-day moratorium, staff conducted an interagency meeting, which included representatives from multiple City departments. These departments include the Planning Division, Building Safety Division, Code Enforcement Division, Business License, and Information Technology. Moreover, engagement with additional agencies such as the Police Department, Public Works Agency, and the Community Development Agency’s Economic Development Division has produced critical information illustrating the extent to which industrial activities are intertwined with residential land uses in the TZC area, specifically and most concentrated in the Logan and Lacy neighborhoods. Data based on Business License and Economic Development records indicate that the application of Urgency Interim Ordinance No. NS-3063 affects up to 130 industrial businesses in the TZC. Of these, over one-dozen have active applications for permits, the majority of which are to legalize unpermitted work on industrial properties and address ongoing Code Enforcement Division notices of violation.     City Council 15 – 2 5/7/2024 Ten-Day Report Describing Measures Taken to Alleviate the Condition which Led to the Adoption of Urgency Interim Ordinance No. NS-3063 (Transit Zoning Code Moratorium) May 7, 2024 Page 3 4 2 4 4 City staff continues to gather, review, and analyze information regarding affected industrial businesses within the TZC. Specific data and reporting pertains to applications submitted by industrial businesses for permits, entitlements, certificates of occupancy, business licenses, and other relevant records immediately prior to and following the adoption of the Urgency Interim Ordinance and currently being reviewed by City staff. Requests for information on calls for service and incident activities responded to by public safety departments of the Santa Ana Police Department and Orange County Fire Authority (OCFA) are being reviewed by City staff to understand and validate public safety concerns or impacts shared by neighbors in disadvantaged communities with actual calls and emergencies reported. In addition, City staff continues to monitor Code Enforcement Division activities and implementation of the City’s Noxious Uses Ordinance pertaining to these facilities. Code Enforcement staff will broaden data reports that show enforcement activity beyond the Lacy and Logan neighborhoods within the TZC, where at the time of adoption of the Urgency Interim Ordinance on April 16, 2024, 17 active open cases were issued Notice of Violations and administrative citations for the following types of violations: illegal storage, land use, zoning, property and landscape maintenance, unpermitted work, business license, and certificate of occupancy. Such violations include issues of odors, dust, traffic, noise, vibrations, and other documented impacts. The close proximity of active open industrial cases during a short period is creating a public nuisance that is harming public health, safety, and general welfare of the two residential neighborhoods from the concentration of open code enforcement cases nearby. Review of Records and Activities of External Agencies To broaden the analysis beyond the City's local land use impacts, City staff have initiated public records requests of violation records and violation status of outside regulatory agencies, and have contacted staff from external regulatory agencies such as the South Coast Air Quality Monitoring District (SCAQMD), Santa Ana Regional Quality Water Control Board, the Department of Toxic Substances Control, and others responsible for issuing supportive permits for industrial uses in the TZC. Specifically, these agencies are responsible for permit issuance, compliance activities, and/or monitoring hazardous clean-up sites, or other industrial facility-related activities and have received current data requests for sites located within SD No. 84. Data from external regulatory agencies would assist City staff in further understanding activities between external regulatory agencies and industrial businesses that may place additional impacts on public health, safety, and welfare in affected neighborhoods adjacent to industrial businesses in the TZC. This information would enable City staff to understand the correlation and environmental burdens that may be attributed to permitted activities for industrial businesses in historically environmentally disadvantaged communities, specifically the Logan and Lacy neighborhoods. In     City Council 15 – 3 5/7/2024 Ten-Day Report Describing Measures Taken to Alleviate the Condition which Led to the Adoption of Urgency Interim Ordinance No. NS-3063 (Transit Zoning Code Moratorium) May 7, 2024 Page 4 4 2 4 4 response to the City’s request, SCAQMD clarified the need to process the records request by larger geographic areas, not specifically matching the boundaries of the TZC. When reports become available to the City, additional time will be needed for City staff to carefully review and analyze other internal data to understand all activities (internal and external) and affected industrial businesses. Comprehensive Zoning Code Update and Neighborhood Engagement City staff continues to work with Project Consultant Moore, Iacofano, Goltsman, Inc. (MIG) to ensure the City’s Zoning Code and General Plan are consistent and, to maintain compliance with state law, comprehensive amendments to the Zoning Code are required. MIG and City staff have already conducted extensive community outreach, stakeholder interviews, and reviews of existing zoning-related codes and policies in Santa Ana. These early efforts have indicated that the irreconcilable land use conflicts and land use inconsistencies in the TZC area are among the top, most pressing topics that must be addressed as part of the comprehensive Zoning Code Update process in order to protect the health, safety, and welfare of the most vulnerable communities that face the impacts of the land use conflicts within the TZC area. City staff from the Neighborhood Initiatives and Environmental Services (NIES) section of the Planning Division will continue to coordinate with City departments, external regulatory agencies, and staff from other federal and state agencies to identify additional resources available to enhance deeper awareness of pollution exposure in disadvantaged communities, long-term health effects, and immediate solutions. The NIES team has held meetings and discussions with staff from the Centers for Disease Control and Prevention/Agency for Toxic Substances and Disease Registry and CalEPA Environmental Justice Team to identify opportunities for linking environmental justice (EJ) resources and support to the Logan and Lacy neighborhoods. In addition, the NIES team has been working with the residents selected to represent the City’s EJ Clusters to complete the formation of the EJ Action Committee, the community-led EJ advocacy group, to guide the prioritization and resource investments to implement the City’s General Plan EJ Policies and Implementation Actions. Next Steps Staff implements the 45-day moratorium established by Urgency Interim Ordinance No. NS-3063 through ongoing interagency coordination. Moreover, staff will continue to analyze and prepare an evaluation of industrial business uses within the TZC, which will enable staff to generate recommendations to the Planning Commission and City Council to determine whether an extension of the 45-day moratorium is recommended. If an extension is recommended, it would be placed on the May 21, 2024 City Council agenda as a public hearing item, which is prior to the June 1 expiration date.     City Council 15 – 4 5/7/2024 Ten-Day Report Describing Measures Taken to Alleviate the Condition which Led to the Adoption of Urgency Interim Ordinance No. NS-3063 (Transit Zoning Code Moratorium) May 7, 2024 Page 5 4 2 4 4 During the 45-day moratorium and any potential extension period, staff will evaluate if further, permanent action to address the land use conflicts in the TZC is necessary. Such action may entail a zoning map amendment, zoning text amendment, or both, which would permanently address industrial land uses in the TZC. Meeting Date Display FISCAL IMPACTS There is no fiscal impact associated with this action. EXHIBITS 1. Adopted Urgency Interim Ordinance No. NS-3063 2. April 16, 2024 City Council Staff Report Submitted By: Minh Thai, Planning and Building Agency Executive Director Approved By: Alvaro Nuñez, Acting City Manager     City Council 15 – 5 5/7/2024 ORDINANCE NO. NS-3063 AN URGENCY ORDINANCE OF THE CITY OF SANTA ANA PURSUANT TO GOVERNMENT CODE SECTION 65858 ADOPTING A 45-DAY MORATORIUM ON THE APPROVAL, COMMENCEMENT, ESTABLISHMENT, RELOCATION OR EXPANSION OF INDUSTRIAL USES WITHIN SPECIFIC DEVELOPMENT NO. 84 ZONING DISTRICT WHEREAS, the City of Santa Ana has the police power pursuant to Article XI, section 7 of the California Constitution, to make and enforce ordinances to regulate the use of land within its jurisdictional boundaries; and WHEREAS, Government Code Section 65858 expressly authorizes the City Council, in order to protect the public health, safety and welfare, to adopt an interim urgency ordinance prohibiting a use that is in conflict with a contemplated general plan, specific plan, or zoning proposal that the legislative body, planning commission, or the planning department is considering or studying or intends to study within a reasonable time, provided that the urgency measure shall require a four -fifths vote of the legislative body for adoption, and shall be of no further force and effect forty-five (45) days from its date of adoption, unless duly extended; and WHEREAS, Specific Development No. 84 zoning district, also known as the Transit Zoning Code (TZC), located in the central core of Santa Ana, comprises approximately 450 acres, encompasses the Logan, Lacy, and Downtown neighborhoods, and was adopted by the City Council on June 7, 2010; and WHEREAS, upon the initial adoption of the TZC in 2010, the General Plan of the City of Santa Ana was updated with new land use designations for the areas covered by the TZC to allow for new, mixed -use residential and commercial communities; and WHEREAS, the goals of the TZC are to provide a transit -supportive, pedestrian - oriented development framework to support the addition of new and enhancement of existing communities through transit infrastructure; to preserve and reinforce the existing character and pedestrian nature of the City by strengthening urban form through improved development and design standards; to encourage alternative modes of transportation; to provide zoning for the integration of new infill development into existing neighborhoods; to provide for a range of housing options; and to allow for the reuse of existing structures; and WHEREAS, industrial uses were established within the Logan and Lacy neighborhoods in close proximity to sensitive land uses such as residences and schools prior to the adoption of the TZC, as far back as the late 1 gth century, predating modern Ordinance No. INS - 3063 Page 1 of 8     City Council 15 – 6 5/7/2024 zoning practices that take into account irreconcilable land use conflicts among variegated land uses; and WHEREAS, the TZC provides new mixed -use zoning for properties contained within its boundary while creating industrial overlay zones allowing properties being used as industrial uses at the time of its adoption to continue to be governed by industrial zoning districts until such time that properties were converted to the mixed - use zones allowed by the TZC; and WHEREAS, Senate Bill (SB) 1000 went into effect in 2018, requiring local governments to identify environmental justice communities, called "disadvantaged communities', in their jurisdictions and address environmental justice in their general plans through facilitating transparency and public engagement in the planning and decision -making processes, reducing harmful pollutants and the associated health risks in disadvantaged communities, and promoting equitable access to health -inducing benefits such as healthy housing options; and WHEREAS, the City of Santa Ana completed a comprehensive update of its General Plan in April 2022; and WHEREAS, the Office of the Attorney General of the State of California was actively involved in ensuring Santa Ana's General Plan update complied with all aspects of SB 1000 prior to its adoption; and WHEREAS, as required by SB 1000, update of the General Plan and its associated land use plan identified and addressed long standing environmental justice issues throughout all of its elements, which include 77 implementation actions aimed at reducing harmful pollutants and associated health risks in disadvantaged communities; and WHEREAS, numerous policies of the General Plan are inconsistent with the present, irreconcilable land use pattern of the TZC. Specifically, these policies include Policy LU-1.1 (Compatible Uses), Policy LU-3.8 (Sensitive Receptors), Policy LU-3.9 Noxious, Hazardous, Dangerous, and Polluting Uses), Policy LU-3.11 (Air Pollution Buffers), Policy LU-4.3 (Sustainable Land Use Strategies), Policy LU-4.6 (Healthy Living Conditions), Policy CM-3.2 (Healthy Neighborhoods), Policy EP-1.9 (Avoid Conflict of Uses), and Policy CN-1.5 (Sensitive Receptor Decisions), which are targeted at correcting past land use planning practices that have placed an unequitable environmental and health burden on certain neighborhoods now termed disadvantaged communities; and WHEREAS, the industrial overlay zones in the TZC perpetuate past planning practices of locating industrial uses, or other noxious and unwanted uses, in close proximity to communities of color; and Ordinance No. NS - 3063 Page 2 of 8     City Council 15 – 7 5/7/2024 WHEREAS, the Logan neighborhood is the oldest Mexican and Mexican - American neighborhood in Santa Ana and one of the oldest in Orange County, and one of the few places where Mexicans and those of Mexican descent were allowed to buy land due to restrictions and covenants based on race during the first half of the 20th century and WHEREAS, the construction of Santa Ana (1-5) Freeway through Santa Ana in the 1950s resulted in a number of families being displaced through the demolition of single-family homes in the northeastern portion of the Logan neighborhood; and WHEREAS, in the 1970s a proposed expansion of an arterial highway along Civic Center Avenue would have demolished a significant portion, if not all, of the Logan neighborhood; and WHEREAS, the Logan and Lacy neighborhoods are within the second and third highest scored census tracts in Santa Ana, each with a composite score of 90 percent or greater, ranking in the 90th percentile or greater of census tracts in the State, and identified as "disadvantaged communities" by the Office of Environmental Health Hazard Assessment (OEHHA) in its CalEnviroScreen model; and WHEREAS, Assembly Bill (AB) 686 requires local jurisdictions to take deliberate actions to explicitly address, combat, and relieve disparities to disadvantaged communities, such as Logan and Lacy neighborhoods, resulting from past patterns of segregation, disinvestment, and planning practices; and WHEREAS, the updated land use plan in the Land Use Element of the General Plan does not designate any properties within the TZC, including the Logan or Lacy neighborhoods, as industrial; rather, are designated as varying intensities of District Center or Urban Neighborhood land use designations —both of which are inconsistent with industrial uses; and WHEREAS, there are pressing and growing code enforcement complaints stemming from the irreconcilable land use conflicts in the TZC. Specifically, in the Logan and Lacy neighborhoods, the City's Code Enforcement Division has investigated over 33 commercial and industrial properties in the past nine months and currently has 17 active open cases that have been issued Notice of Violations and administrative citations for the following types of violations: illegal storage, land use, zoning, property and landscape maintenance, unpermitted work, business license, and certificate of occupancy. The close proximity of active open industrial cases during a short period of time is creating a public nuisance that is draining City resources and that is harming public health, safety, and general welfare of the TZC's existing and new residential neighborhoods from the concentration of open code enforcement cases nearby; and WHEREAS, in the Logan neighborhood, 52 industrial facilities (automotive, warehouse/storage, crematory, towing yards, construction) are presently in close proximity to sensitive uses monitored by external regulatory agencies such as South Ordinance No. INS - 3063 Page 3 of 8     City Council 15 – 8 5/7/2024 Coast AQMD, Orange County Health Care Agency — Certified Unified Program Agencies (OC CUPA), Santa Ana Regional Water Quality Board (SARWQB), Orange County Fire Authority. Industrial facilities have caused significant pollution exposure to disadvantaged communities, including lead risk in soil and housing, diesel particulate matter from idling trucks, toxic release from facilities, traffic impacts, noise pollution, and airborne particulate matter or fine inhalable particles of 2.5 (PM2.5) microns or less in diameter. CalEnviroScreen reports higher environmental effects from active facility cleanup sites, hazardous waste facilities, and solid waste locations. Cumulative health impacts in the area include asthma, cardiovascular disease, and low birth weight, in this overburdened disadvantaged community factored by socioeconomic indicators of poverty, linguistic isolation, housing burden, and education; and WHEREAS, in the Lacy neighborhood, 76 industrial facilities (automotive, warehouse/storage, towing yards, construction) are presently in close proximity to sensitive uses monitored by external regulatory agencies such as South Coast AQMD, Orange County Health Care Agency — Certified Unified Program Agencies (OC CUPA), Santa Ana Regional Water Quality Board (SARWQB), Orange County Fire Authority. Industrial facilities have caused significant pollution onto disadvantaged communities, including lead risk exposure, diesel particulate matter from idling trucks, toxic release from facilities, traffic impacts, noise pollution, vibration impacts, and airborne particulate matter or fine inhalable particles of 2.5 (PM2.5) microns or less in diameter. CalEnviroScreen reports higher environmental effects from active facility cleanup sites, hazardous waste facilities, and solid waste locations. Cumulative health impacts in the area include asthma, cardiovascular disease, and low birth weight, in this overburdened disadvantaged community factored by socioeconomic indicators of poverty, linguistic isolation, housing burden, and education; and WHEREAS, there is a recent surge in residential development activity in the TZC that is exacerbating the irreconcilable land use conflicts between residential and industrial land uses. Examples include the Lacy Crossing residential development with over 100 ownership units directly adjacent to existing industrial land uses, for which the City receives regular complaints from residential occupants of disturbances from noise, vibrations, odors, and truck traffic; and the Rafferty mixed -use development with 218 residential units, including 11 onsite units for very -low income households, which is located less than one -fifth of a mile from industrial land uses; and WHEREAS, there is a marked increase in the pending and active development applications for industrial land uses in the TZC, including for contractor's yards, construction debris storage yards, manufacturing operations, expansion of existing industrial businesses, and storage and warehousing operations, stemming from shifting economic demands for goods and services emerging from the Covid-19 pandemic; and WHEREAS, The City Council approved a contract with Moore, lacofano, Goltsman, Inc. (MIG) on October 17, 2023. To ensure the City's Zoning Code and General Plan are consistent, and to maintain compliance with state law, comprehensive amendments to the Zoning Code are required; and Ordinance No. NS - 3063 Page 4 of 8     City Council 15 – 9 5/7/2024 WHEREAS, MIG and City staff have conducted extensive community outreach, stakeholder interviews, and reviews of existing zoning -related codes and policies in Santa Ana. These early efforts have indicated that the irreconcilable land use conflicts and land use inconsistencies in the TZC area are among the top, most pressing topics that must be addressed as part of the comprehensive Zoning Code Update process in order to protect the health, safety, and welfare of the most vulnerable communities that face the impacts of the land use conflicts within the TZC area; and WHEREAS, the policies and implementation actions in the General Plan also require review, study, and possible revision in order to respond to recent concerns relating to the impacts of these industrial business uses in the TZC; and WHEREAS, given these concerns, the City Council hereby directs that a study be undertaken of the current provisions of the TZC to address industrial business uses and determine whether such uses should be permitted in the zoning district, and if not, proceed with an ordinance amendment to preclude such uses from the district; and WHEREAS, based on the foregoing, the City Council finds that continuing to issue permits, business licenses, or other applicable entitlements to individuals wishing to use their property located in the TZC for the purposes of industrial business use, prior to the City's completion of its study of the potential impact of such uses, would pose a current and immediate threat to the public health, safety, and welfare, and that a temporary moratorium on the issuance of such permits, licenses, and entitlements in the TZC area is thus necessary; and WHEREAS, if an industrial business use is permitted in the TZC without further review and potential regulation, it will pose a serious threat to the public interest, health, safety and welfare for the following reasons: 1) Adversely impacts surrounding businesses and neighborhoods; 2) Adversely impacts sensitive uses such as residences, schools, parks, and places where children congregate; 3) Conflicts with the goals and policies of the City's General Plan; 4) Long-term incompatibility and inconsistency with surrounding uses; and 5) Risks to the public health, safety and welfare of the City; and WHEREAS, prevention of detrimental impacts to residents, the public interest, health, safety and welfare requires the immediate enactment of this urgency ordinance. The absence of this urgency ordinance will create a serious threat to the orderly and effective implementation of any code amendments, general plan amendments or specific plan amendments which may be adopted by the City; industrial business uses may be in conflict with or frustrate the contemplated updates and revisions to the Code. Moreover, permitting such uses during said studies and implementation would create Ordinance No. NS - 3063 Page 5 of 8     City Council 15 – 10 5/7/2024 impacts on the public health, safety and welfare that the City Council, in adopting this ordinance, has found to be unacceptable; and WHEREAS, the City Council finds, determines and declares that the current and immediate threat to the public health, safety and welfare of the city and its citizens necessitates the immediate enactment of this urgency ordinance by a four -fifths vote of the City Council. NOW, THEREFORE, the City Council of the City of Santa Ana does ordain as follows: Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council. Section 2. The City Council finds and determines that this ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as the ordinance will temporarily preclude the approval, commencement, establishment, relocation or expansion of uses in the zoning district. Section 3. California Government Code Section 65858 authorizes the City Council to adopt an interim urgency ordinance, without following the procedures otherwise required for the adoption of an ordinance, to protect the public safety, health, and welfare, prohibiting any uses that may be in conflict with a contemplated general plan, specific plan, or zoning proposal that the City Council, Planning Commission or the planning department is considering or studying or intends to study within a reasonable time. Section 4. The City Council, in accordance with Government Code Section 65858, hereby adopts this urgency ordinance establishing a 45-day moratorium on the approval, commencement, establishment, modification, relocation or expansion of industrial uses in the TZC while City staff researches appropriate regulations and whether an extension pursuant to the Government Code is necessary. For the purposes of this Ordinance, "industrial uses" includes those specified by Divisions 18 and 19 of Article III of Chapter 41 of the Santa Ana Municipal Code, and by Section 41-2007 of the Santa Ana Municipal Code and Table 2A in the Transit Zoning Code (Specific Development No. 84). Section 5. This ordinance shall have no further force and effect forty-five (45) days from the date of its adoption; unless, however, after public hearing the City Council members, by four/fifths (4/5) vote, extend this ordinance for an initial period of ten (10) months and fifteen (15) days and subsequently, after public hearing, the City Council members, by four/fifths (4/5) vote, extend this ordinance one more year. Ordinance No. NS - 3063 Page 6 of 8     City Council 15 – 11 5/7/2024 Section 6. It shall be unlawful and a misdemeanor for any person to violate or fail to comply with any provision of the ordinance. The violation of any provision of this ordinance shall be punished as provided in Section 1-8 of Chapter 1 of the Code. Section 7. If any section, subsection, phrase, or clause of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, phrase or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses be declared invalid or unconstitutional. Section 8. This ordinance is introduced, passed and adopted at one and the same meeting and is thereafter immediately effective. The City Council finds that this ordinance is necessary to protect the public safety, health and welfare. The reasons for the emergency are set forth in Section 1 of this ordinance. Section 9. The City Clerk shall certify to the adoption of this ordinance and cause the same to be published in the manner prescribed by law. ADOPTED this 16t' day of April, 2024, APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: CJ WAQ-y N - Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers Amezcua, Bacerra, Hernande Lopez Penaloza Phan. Vazquez (7) NOES: Councilmembers None (0) ABSTAIN: Councilmembers None (0) NOT PRESENT: Councilmembers None (0) Ordinance No. NS - 3063 Page 7 of 8     City Council 15 – 12 5/7/2024 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify the attached Ordinance No. NS-3063 to be the original ordinance adopted by the City Council of the City of Santa Ana on April 16, 2024. Date: 4 k acat-\- akCity Ordinance No. NS - 3063 Page 8 of 8     City Council 15 – 13 5/7/2024 28.Urgency Interim Ordinance Pursuant to Section 65858(a) of the California Government Code Adopting a 45-day Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 (A copy of the full text of the proposed urgency ordinance is available for review in the City Clerk’s Office) Department(s): Recommended Action: 1. Adopt an urgency ordinance by four-fifths (4/5) vote, pursuant to California Government Code Section 65858(a), adopting a 45-day moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within Specific Development No. 84 zoning district. ORDINANCE NO. NS-XXXX entitled AN URGENCY INTERIM ORDINANCE OF THE CITY OF SANTA ANA PURSUANT TO GOVERNMENT CODE SECTION 65858 ADOPTING A 45-DAY MORATORIUM ON THE APPROVAL, COMMENCEMENT, ESTABLISHMENT, RELOCATION OR EXPANSION OF INDUSTRIAL USES WITHIN SPECIFIC DEVELOPMENT NO. 84 ZONING DISTRICT 2. Find that, in accordance with the California Environmental Quality Act (CEQA), the proposed action is not subject to the requirements of the California Environmental Quality Act, pursuant to (Guidelines) Section 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment and 15060(c)(3) because the activity is not a project as defined in Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly and so is not a project.     City Council 15 – 14 5/7/2024 Planning and Building Agency www.santa-ana.org/planning-and-building Item # 28 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report April 16, 2024 TOPIC: Transit Zoning Code Urgency Interim Ordinance (Moratorium) AGENDA TITLE Urgency Interim Ordinance Pursuant to Section 65858(a) of the California Government Code Adopting a 45-day Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 RECOMMENDED ACTIONS 1. Adopt an urgency ordinance by four-fifths (4/5) vote, pursuant to California Government Code Section 65858(a), adopting a 45-day moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within Specific Development No. 84 zoning district. ORDINANCE NO. NS-XXXX entitled AN URGENCY INTERIM ORDINANCE OF THE CITY OF SANTA ANA PURSUANT TO GOVERNMENT CODE SECTION 65858 ADOPTING A 45-DAY MORATORIUM ON THE APPROVAL, COMMENCEMENT, ESTABLISHMENT, RELOCATION OR EXPANSION OF INDUSTRIAL USES WITHIN SPECIFIC DEVELOPMENT NO. 84 ZONING DISTRICT 2. Find that, in accordance with the California Environmental Quality Act (CEQA), the proposed action is not subject to the requirements of the California Environmental Quality Act, pursuant to (Guidelines) Section 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment and 15060(c)(3) because the activity is not a project as defined in Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly and so is not a project. GOVERNMENT CODE §84308 APPLIES: No EXECUTIVE SUMMARY Staff is recommending adoption of an urgency interim ordinance, pursuant to Government Code Section 65858(a), also known as a moratorium, to address current and immediate threats to public health, safety, and welfare, due to growing code     City Council 15 – 15 5/7/2024 Transit Zoning Code Urgency Interim Ordinance (Moratorium) April 16, 2024 Page 2 4 1 8 7 enforcement complaints stemming from the irreconcilable land use conflicts within the Specific Development No. 84 zoning district (commonly referred to as the “Transit Zoning Code” or “TZC”). Specifically, in the Logan and Lacy neighborhoods, and surrounding areas, the City’s Code Enforcement Division has investigated over 33 commercial and industrial properties in the past nine months and currently has 17 active open cases that have been issued Notice of Violations and administrative citations for the following types of violations: illegal storage, land use, zoning, property and landscape maintenance, unpermitted work, business license, and certificate of occupancy. The close proximity of active open industrial cases during a short period is creating a public nuisance that is straining City resources and that is harming public health, safety, and general welfare of the TZC’s existing and new residential neighborhoods. If adopted, the urgency ordinance would establish a 45-day moratorium on the approval, commencement, establishment, modification, relocation, or expansion of industrial uses in the TZC while City staff researches appropriate regulations and determines whether an extension pursuant to the Government Code is necessary. The urgency ordinance shall have no further force and effect 45-days from the date of its adoption, unless, after a report on the first 45 days and a public hearing, the City Council members, again by four/fifths (4/5) vote, extend this ordinance for an initial extension period of ten (10) months and fifteen (15) days. DISCUSSION Background Specific Development No. 84 (the Transit Zoning Code) The Specific Development No. 84 zoning district, also known as the Transit Zoning Code (“TZC”), is located in the central urban core of the City and comprises over 100 blocks and 450 acres. The TZC includes the Civic Center, Downtown, and the Logan and Lacy neighborhoods, which are among the City’s most historic in age and in established residential communities. As shown in Exhibit 2, the TZC is generally bounded by First Street, Flower Street, Civic Center Drive, Grand Avenue, and the Santa Ana (I-5) Freeway. Prior to the implementation of the TZC, the area consisted of a wide range of civic, commercial, industrial, and residential land uses under a variegated amalgamation of zoning districts and their regulations. In June 2010, the City Council adopted Ordinance No. NS-2804, adopting various entitlements approving the creation of the TZC. The TZC established a transit- supportive, pedestrian-oriented development framework to support the addition of new transit infrastructure; preserve and reinforce the existing character and pedestrian nature of the City by strengthening urban form through improved development and     City Council 15 – 16 5/7/2024 Transit Zoning Code Urgency Interim Ordinance (Moratorium) April 16, 2024 Page 3 4 1 8 7 design standards; encourage alternative modes of transportation; provide for a range of housing options; and allow for the reuse of existing structures. Moreover, the TZC provided new zoning for all of the properties contained within its boundary with the exception of those properties zoned Light Industrial (M1) or Heavy Industrial (M2). These M1 and M2 properties retained their existing zoning, but were covered by two overlay zones that allows for the option of future mixed-use development to be exercised at the discretion of the property owner. In support of the TZC, the City Council also approved a General Plan amendment, establishing numerous mixed-use General Plan land use designations for the entirety of the TZC. In these industrial overlay areas, however, the resulting new General Plan land use designations immediately resulted in zoning inconsistencies and land use conflicts between the new General Plan land use designations and the industrial overlays. Since 2010, and specifically in the Logan and Lacy neighborhoods, these industrial uses have remained, changed ownership, undergone expansions or intensifications, and created numerous land use conflicts and disturbances that affect surrounding residential communities. Specifically, in the Logan neighborhood alone, these land uses create quality of life, health and safety, and other trespass issues for residential properties that often directly abut these industrial land uses. These issues include odors, dust, traffic, noise, vibrations, and other documented impacts that have taken place for nearly a decade and a half, despite the change in underlying General Plan land use designation. Comprehensive Zoning Code Update The City Council approved a contract with Moore, Iacofano, Goltsman, Inc. (MIG) on October 17, 2023. To ensure the City’s Zoning Code and General Plan are consistent, and to maintain compliance with state law, comprehensive amendments to the Zoning Code are required. Necessary amendments include the creation of new zoning district designations and corresponding development standards; updates to the definitions, signage, nonconforming, and parking sections; reorganization of the entire Zoning Code to a more user-friendly format; and new standards to reflect new land use trends, economic development trends, and land use goals of the City. MIG and City staff have conducted extensive community outreach, stakeholder interviews, and reviews of existing zoning-related codes and policies in Santa Ana. These early efforts have indicated that the irreconcilable land use conflicts and land use inconsistencies in the TZC area are among the top, most pressing topics that must be addressed as part of the comprehensive Zoning Code Update process in order to protect the health, safety, and welfare of the most vulnerable communities that face the impacts of the land use conflicts within the TZC area.     City Council 15 – 17 5/7/2024 Transit Zoning Code Urgency Interim Ordinance (Moratorium) April 16, 2024 Page 4 4 1 8 7 Historically Disadvantaged Communities Prior to the adoption of the City’s Transit Zoning Code (TZC), the City permitted industrial uses within the Logan and Lacy neighborhoods in close proximity to sensitive land uses such as residences and schools. By way of context, the Logan neighborhood represents the oldest Mexican and Mexican-American neighborhoods of Santa Ana and one of the oldest barrios in Orange County, and one of the few places where Mexicans and those of Mexican descent were allowed to buy land due to restrictions and covenants based on race during the first half of the 20th century. Moreover, as a neighborhood, the area was established before the modern practice of separating impactful land uses, also known as zoning. The Logan neighborhood itself originated as early as 1886 and was largely settled by 1900, before the practice of zoning was enshrined by Village of Euclid v. Ambler Realty Co. in 1926. By then, the neighborhood comprised residential, industrial, commercial, and related land uses, with issues further exacerbated by rail lines, fuel storage depots, and the construction of the Santa Ana Freeway between 1947 and 1956. Comprehensive data analysis and mapping tools generated by the California EPA (CalEPA), the Center for Diseases Control/Agency for Toxic Substances and Disease Registry (CDC/ATSDR), the U.S. EPA (EPA), and California Healthy Places Index (HPI), present concerning information regarding environmental conditions impacting residents in the Logan and Lacy neighborhoods. Exhibit 3 of this report references EJ maps showing rankings of at least 90% or higher in heavy air pollution attributed to indicators describing exposure to Particulate Matter (PM) 2.5, Diesel Particulate Matter, Air Toxics Cancer Risk, Toxic Releases to Air, and Hazardous Water Proximity exposures. Multiple sources of environmental exposure and pollution burden into communities of color, including the Logan and Lacy neighborhoods, presents an alarming set of challenges and decline in healthy community conditions that will impact their quality of life and life expectancy with continued heavy industrial uses nearby. Implementation of Senate Bill (SB 1000), City General Plan Update (GPU), and new Environmental Justice (EJ) Policies and Actions SB 1000 went into effect in 2016, requiring local governments to address pollution and other hazards that disproportionately impact low-income and communities of color within their jurisdiction as a way to proactively plan for and address environmental concerns when developing and updating components of the General Plan. During this period, the City began and extended its comprehensive public engagement process for the General Plan Update through its adoption in April 2022. The City and community worked to ensure that the new General Plan included SB 1000 requirements of addressing environmental justice in local general plans through facilitating transparency and public engagement in the planning and decision-making processes, reducing     City Council 15 – 18 5/7/2024 Transit Zoning Code Urgency Interim Ordinance (Moratorium) April 16, 2024 Page 5 4 1 8 7 harmful pollutants and the associated health risks in disadvantaged communities, and promoting equitable access to health-inducing benefits such as healthy housing options. Of note, the new General Plan mixed-use land use designations in the TZC area were largely left intact, including those in the Lacy and Logan neighborhoods, when the General Plan Update was adopted in 2022. Santa Ana’s current General Plan champions implementation policies, including 77 EJ actions that address air quality, noxious uses, water safety, residential lead exposure in the soil, and other environmental public health conditions. City staff, over the past year, have worked on a process to create an EJ Action Committee of EJ cluster area residents, community-based organizations (CBOs), and County and City staff representatives, to guide implementation and resource investments to protect neighborhoods from experiencing any further environmental harm. For the Logan and Lacy neighborhoods, incompatible land uses allowed from past zoning decisions, including the industrial overlay zones, have perpetuated the practices of locating industrial uses or other noxious and unwanted uses, in close proximity to communities of color. Code Enforcement and Immediate Ongoing Issues In the Lacy and Logan neighborhoods within the TZC, the Code Enforcement Division has investigated over 33 commercial and industrial properties in the past nine months and currently has 17 active open cases that have been issued Notice of Violations and administrative citations for the following types of violations: illegal storage, land use, zoning, property and landscape maintenance, unpermitted work, business license, and certificate of occupancy. These violations include issues of odors, dust, traffic, noise, vibrations, and other documented impacts. The close proximity of active open industrial cases during a short period is creating a public nuisance that is harming public health, safety, and general welfare of the two residential neighborhoods from the concentration of open code enforcement cases nearby. Since June 2023, the TZC communities have experienced a marked increase in impacts stemming from the irreconcilable industrial and residential land use conflicts in the Logan and Lacy neighborhoods. Residents in the TZC have increased their reporting of complaints and public health concerns to City staff regarding emitted contaminants and zoning violations from industrial businesses in the neighborhoods. Concerns that range from air pollution and smoke, toxic release exposures, idling trucks on residential streets, lead exposure, illegal storage, unpermitted uses, loud noise at night, and other property maintenance pose an immediate public health threat that is straining public resources to continuously investigate and address these matters. Six months ago, a fire incident at Macera Crematory, located at 1020 Fuller Street, alarmed neighbors at 9:18 p.m. on August 29, 2023. Neighbors shared with City officials disturbing video of high flames escaping the stack on the rooftop, the screeching noise that went nonstop for 10 minutes, and what they described as a foul odor attributed to the fire. As City staff     City Council 15 – 19 5/7/2024 Transit Zoning Code Urgency Interim Ordinance (Moratorium) April 16, 2024 Page 6 4 1 8 7 followed up with external regulatory agencies issuing permits to operate this facility, and quickly, staff observed the limitations from regulatory agencies and their compartmentalized processes to investigate and act on enforcement measures. Since 2022, the City has enhanced community services by restructuring its Planning Division to contain a Neighborhood Initiatives and Environmental Services (NIES) section, which oversees, among other functions, environmental justice efforts in Santa Ana and regional coordination to address such issues. Despite this restructuring, it is now well documented that the NIES section’s coordination with external regulatory agencies has not resulted in a favorable outcome in enforcement by responsible external agencies such as South Coast Air Quality Management District (SCAQMD), California Department of Consumer Affairs Cemetery and Funeral Bureau (CFB), and Orange County Fire Authority (OCFA) in many of these investigations. In response, the City has adopted new regulations such as a Noxious Uses Ordinance (Ordinance No. NS-3044, adopted June 20, 2023), which amends Zoning Ordinance No. 2023-01 that includes: a notification requirement to the City by the property owner to obtain a permit from a regulatory public agency; a requirement of a 1,000 linear foot distance buffer measured from the outermost boundary of the subject property; and a conditional use permit requirement from a regulatory public agency to handle, store, emit, or discharge particulate materials, exhaust emissions, or regulated compounds, or chemicals near a public park, school (K-12), or property zoned for residential purposes. City staff have also researched commercial real estate acquisition data and current for sale properties to identify any trends that could potentially generate an increase in the application of the City’s Noxious Uses Ordinance for proposed or expanded industrial uses. From September 2022 to date, seven properties, primarily industrial businesses, sold and three of those businesses (800-808 E. Washington Avenue, 1045 Fuller Street, and 923 N. Logan Street) are located in the Logan neighborhood. Currently, two large properties are in the market for multifamily and land types located in the TZC. Environmental Justice (EJ)/Disadvantaged Communities (DACs) Profile: Logan and Lacy neighborhood impacts A demographic profile of the Lacy and Logan neighborhoods combined represent a population of 5,907, which encompass 1,564 households, a median household income of $56,864, average household size is nearly four persons, median age is 27 years, per- capita income is $23,495, and 74% comprise renter-occupied units based on demographic forecasts for 2023. Nearly 25% of the population is under 14 years of age and 14% are 55 years of age and older. Nearly 3% of the population attended up to 12th grade with no diploma, over 31% are high school graduates, and nearly 97% of the working population over 16 years of age are employed. This data illustrates that the Logan and Lacy neighborhoods are within the second and third highest scored census tracts in Santa Ana, each with a composite score of 90% or     City Council 15 – 20 5/7/2024 Transit Zoning Code Urgency Interim Ordinance (Moratorium) April 16, 2024 Page 7 4 1 8 7 greater, ranking in the 90th percentile or greater of census tracts in the State, and identified as “disadvantaged communities” by the Office of Environmental Health Hazard Assessment (OEHHA) in its CalEnviroScreen model. Failure to address ongoing irreconcilable land use conflicts that are the target of this moratorium will further exacerbate the ongoing demographic and environmental justice challenges that these two neighborhoods within the TZC have grappled with since their founding. General Plan Inconsistency with Present Land Uses Numerous policies of the General Plan are inconsistent with the present, irreconcilable land use pattern of the TZC. Specifically, these policies include Policy LU-1.1 (Compatible Uses), Policy LU-3.8 (Sensitive Receptors), Policy LU-3.9 (Noxious, Hazardous, Dangerous, and Polluting Uses), Policy LU-3.11 (Air Pollution Buffers), Policy LU-4.3 (Sustainable Land Use Strategies), Policy LU-4.6 (Healthy Living Conditions), Policy CM-3.2 (Healthy Neighborhoods), Policy EP-1.9 (Avoid Conflict of Uses), and Policy CN-1.5 (Sensitive Receptor Decisions), which are targeted at correcting past land use planning practices that have placed an unequitable environmental and health burden on certain neighborhoods now termed disadvantaged communities. The purpose of the interim ordinance is to immediately offer protection of public health, safety, and welfare from these irreconcilable land use conflicts in the TZC, during the time that City staff analyzes and prepares an evaluation of industrial business uses within the TZC. Such an evaluation will enable staff to generate recommendations to the Planning Commission and City Council to determine whether industrial uses should be permitted in the zoning district, and, if not, proceed with an ordinance and zoning map amendment to the district. During the interim moratorium period, City staff will not issue permits, business licenses, or other applicable entitlements to individuals wishing to use their property for the purposes of industrial business use in the TZC. ENVIRONMENTAL IMPACT This ordinance is not subject to the California Environmental Quality Act (“CEQA”), as the proposed action is not subject to the requirements of CEQA, pursuant to Guidelines Section 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment and 15060(c)(3) because the activity is not a project as defined in Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly and so is not a project, as the ordinance will temporarily preclude the approval, commencement, establishment, relocation, or expansion of uses in the zoning district. FISCAL IMPACTS There is no fiscal impact associated with this action.     City Council 15 – 21 5/7/2024 Transit Zoning Code Urgency Interim Ordinance (Moratorium) April 16, 2024 Page 8 4 1 8 7 EXHIBITS 1. Interim Ordinance (Moratorium) 2. Transit Zoning Code (TZC) Map 3. Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps City General Plan Environmental Justice Implementation Actions 4. City General Plan Environmental Justice (EJ) Implementation Actions Submitted By: Ali Pezeshkpour, AICP, Planning Manager Approved By: Alvaro Nuñez, Acting City Manager     City Council 15 – 22 5/7/2024 Ordinance No. NS - ____ Page 1 of 8 ORDINANCE NO. NS-XXXX AN URGENCY ORDINANCE OF THE CITY OF SANTA ANA PURSUANT TO GOVERNMENT CODE SECTION 65858 ADOPTING A 45-DAY MORATORIUM ON THE APPROVAL, COMMENCEMENT, ESTABLISHMENT, RELOCATION OR EXPANSION OF INDUSTRIAL USES WITHIN SPECIFIC DEVELOPMENT NO. 84 ZONING DISTRICT WHEREAS, the City of Santa Ana has the police power pursuant to Article XI, section 7 of the California Constitution, to make and enforce ordinances to regulate the use of land within its jurisdictional boundaries; and WHEREAS, Government Code Section 65858 expressly authorizes the City Council, in order to protect the public health, safety and welfare, to adopt an interim urgency ordinance prohibiting a use that is in conflict with a contemplated general plan, specific plan, or zoning proposal that the legislative body, planning commission, or the planning department is considering or studying or intends to study within a reasonable time, provided that the urgency measure shall require a f our-fifths vote of the legislative body for adoption, and shall be of no further force and effect forty -five (45) days from its date of adoption, unless duly extended; and WHEREAS, Specific Development No. 84 zoning district, also known as the Transit Zoning Code (TZC), located in the central core of Santa Ana, comprises approximately 450 acres, encompasses the Logan, Lacy, and Downtown neighborhoods, and was adopted by the City Council on June 7, 2010 ; and WHEREAS, upon the initial adoption of the TZC in 2010, the General Plan of the City of Santa Ana was updated with new land use designations for the areas covered by the TZC to allow for new, mixed-use residential and commercial communities; and WHEREAS, the goals of the TZC are to provide a transit-supportive, pedestrian- oriented development framework to support the addition of new and enhancement of existing communities through transit infrastructure; to preserve and reinforce the existing character and pedestrian nature of the City by strengthening urban form through improved development and design standards; to encourage alternative modes of transportation; to provide zoning for the integration of new infill development into existing neighborhoods; to provide for a range of housing options; and to allow for the reuse of existing structures; and WHEREAS, industrial uses were established within the Logan and Lacy neighborhoods in close proximity to sensitive land uses such as residences and schools prior to the adoption of the TZC, as far back as the late 19th century, predating modern zoning practices that take into account irreconcilable land use conflicts among variegated land uses; and     City Council 15 – 23 5/7/2024 Ordinance No. NS -XXXX Page 2 of 8 WHEREAS, the TZC provides new mixed-use zoning for properties contained within its boundary while creating industrial overlay zones allowing properties being used as industrial uses at the time of its adoption to continue to be governed by industrial zoning districts until such time that properties were converted to the mixed - use zones allowed by the TZC; and WHEREAS, Senate Bill (SB) 1000 went into effect in 2018, requiring local governments to identify environmental justice communities, called “disadvantaged communities”, in their jurisdictions and address environmental justice in their general plans through facilitating transparency and public engagement in the planning and decision-making processes, reducing harmful pollutants and the associated health risks in disadvantaged communities, and promoting equitable access to health-inducing benefits such as healthy housing options; and WHEREAS, the City of Santa Ana completed a comprehensive update of its General Plan in April 2022; and WHEREAS, the Office of the Attorney General of the State of California was actively involved in ensuring Santa Ana’s General Plan update complied with all aspects of SB 1000 prior to its adoption; and WHEREAS, as required by SB 1000, update of the General Plan and its associated land use plan identified and addressed long standing environmental justice issues throughout all of its elements, which include 77 implementation actions aimed at reducing harmful pollutants and associated health risks in disadvantaged communities ; and WHEREAS, numerous policies of the General Plan are inconsistent with the present, irreconcilable land use pattern of the TZC. Specifically, these policies include Policy LU-1.1 (Compatible Uses), Policy LU-3.8 (Sensitive Receptors), Policy LU-3.9 (Noxious, Hazardous, Dangerous, and Polluting Uses), Policy LU-3.11 (Air Pollution Buffers), Policy LU-4.3 (Sustainable Land Use Strategies), Policy LU-4.6 (Healthy Living Conditions), Policy CM-3.2 (Healthy Neighborhoods), Policy EP-1.9 (Avoid Conflict of Uses), and Policy CN-1.5 (Sensitive Receptor Decisions), which are targeted at correcting past land use planning practices that have placed an unequitable environmental and health burden on certain neighborhoods now termed disadvantaged communities; and WHEREAS, the industrial overlay zones in the TZC perpetuate past planning practices of locating industrial uses, or other noxious and unwanted uses, in close proximity to communities of color; and WHEREAS, the Logan neighborhood is the oldest Mexican and Mexican - American neighborhood in Santa Ana and one of the oldest in Orange County, and one of the few places where Mexicans and those of Mexican descent were allowed to buy     City Council 15 – 24 5/7/2024 Ordinance No. NS - ____ Page 3 of 8 land due to restrictions and covenants based on race during the first half of the 20 th century and WHEREAS, the construction of Santa Ana (I-5) Freeway through Santa Ana in the 1950s resulted in a number of families being displaced through the demolition of single-family homes in the northeastern portion of the Logan neighborhood; and WHEREAS, in the 1970s a proposed expansion of an arterial highway along Civic Center Avenue would have demolished a significant portion, if not all, of the Logan neighborhood; and WHEREAS, the Logan and Lacy neighborhoods are within the second and third highest scored census tracts in Santa Ana, each with a composite score of 90 percent or greater, ranking in the 90th percentile or greater of census tracts in the State, and identified as “disadvantaged communities” by the Office of Environmental Health Hazard Assessment (OEHHA) in its CalEnviroScreen model; and WHEREAS, Assembly Bill (AB) 686 requires local jurisdictions to take deliberate actions to explicitly address, combat, and relieve disparities to disadvantaged communities, such as Logan and Lacy neighborhoods, resulting from past patterns of segregation, disinvestment, and planning practices; and WHEREAS, the updated land use plan in the Land Use Element of the General Plan does not designate any properties within the TZC, including the Logan or Lacy neighborhoods, as industrial; rather, are designated as varying intensities of District Center or Urban Neighborhood land use designations —both of which are inconsistent with industrial uses; and WHEREAS, there are pressing and growing code enforcement complaints stemming from the irreconcilable land use conflicts in the TZC. Specifically, in the Logan and Lacy neighborhoods, the City’s Code Enforcement Division has investigated over 33 commercial and industrial properties in the past nine months and currently has 17 active open cases that have been issued Notice of Violations and administrative citations for the following types of violations: illegal storage, land use, zoning, property and landscape maintenance, unpermitted work, business license, and certificate of occupancy. The close proximity of active open industrial cases during a short period of time is creating a public nuisance that is draining City resources and that is harming public health, safety, and general welfare of the TZC’s existing and new residential neighborhoods from the concentration of open code enforcement cases nearby; and WHEREAS, in the Logan neighborhood, 52 industrial facilities (automotive, warehouse/storage, crematory, towing yards, construction) are presently in close proximity to sensitive uses monitored by external regulatory agencies such as South Coast AQMD, Orange County Health Care Agency – Certified Unified Program Agencies (OC CUPA), Santa Ana Regional Water Quality Board (SARWQB), Orange County Fire Authority. Industrial facilities have caused significant pollution exposure to     City Council 15 – 25 5/7/2024 Ordinance No. NS -XXXX Page 4 of 8 disadvantaged communities, including lead risk in soil and housing, diesel particulate matter from idling trucks, toxic release from facilities, traffic impacts, noise pollution, and airborne particulate matter or fine inhalable particles of 2.5 (PM2.5) microns or less in diameter. CalEnviroScreen reports higher environmental effects from active facility cleanup sites, hazardous waste facilities, and solid waste locations. Cumulative health impacts in the area include asthma, cardiovascular disease, and low birth weight, in this overburdened disadvantaged community factored by socioeconomic indicators of poverty, linguistic isolation, housing burden, and education; and WHEREAS, in the Lacy neighborhood, 76 industrial facilities (autom otive, warehouse/storage, towing yards, construction) are presently in close proximity to sensitive uses monitored by external regulatory agencies such as South Coast AQMD, Orange County Health Care Agency – Certified Unified Program Agencies (OC CUPA), Santa Ana Regional Water Quality Board (SARWQB), Orange County Fire Authority. Industrial facilities have caused significant pollution onto disadvantaged communities, including lead risk exposure, diesel particulate matter from idling trucks, toxic release from facilities, traffic impacts, noise pollution, vibration impacts, and airborne particulate matter or fine inhalable particles of 2.5 (PM2.5) microns or less in diameter. CalEnviroScreen reports higher environmental effects from active facility cleanup s ites, hazardous waste facilities, and solid waste locations. Cumulative health impacts in the area include asthma, cardiovascular disease, and low birth weight, in this overburdened disadvantaged community factored by socioeconomic indicators of poverty, l inguistic isolation, housing burden, and education; and WHEREAS, there is a recent surge in residential development activity in the TZC that is exacerbating the irreconcilable land use conflicts between residential and industrial land uses. Examples include the Lacy Crossing residential development with over 100 ownership units directly adjacent to existing industrial land uses, for which the City receives regular complaints from residential occupants of disturbances from noise, vibrations, odors, and truck traffic; and the Rafferty mixed-use development with 218 residential units, including 11 onsite units for very-low income households, which is located less than one-fifth of a mile from industrial land uses; and WHEREAS, there is a marked increase in the pending and active development applications for industrial land uses in the TZC, including for contractor’s yards, construction debris storage yards, manufacturing operations, expansion of existing industrial businesses, and storage and warehousing operations, stemming from shifting economic demands for goods and services emerging from the Covid-19 pandemic; and WHEREAS, The City Council approved a contract with Moore, Iacofano, Goltsman, Inc. (MIG) on October 17, 2023. To ensure the City’s Zoning Code and General Plan are consistent, and to maintain compliance with state law, comprehensive amendments to the Zoning Code are required; and WHEREAS, MIG and City staff have conducted extensive community outreach, stakeholder interviews, and reviews of existing zoning-related codes and policies in     City Council 15 – 26 5/7/2024 Ordinance No. NS - ____ Page 5 of 8 Santa Ana. These early efforts have indicated that the irreconcilable land use conflicts and land use inconsistencies in the TZC area are among the top, most pressing topics that must be addressed as part of the comprehensive Zoning Code Update process in order to protect the health, safety, and welfare of the most vulnerable communities that face the impacts of the land use conflicts within the TZC area; and WHEREAS, the policies and implementation actions in the General Plan also require review, study, and possible revision in order to respond to recent concerns relating to the impacts of these industrial business uses in the TZC; and WHEREAS, given these concerns, the City Council hereby directs that a study be undertaken of the current provisions of the TZC to address industrial business uses and determine whether such uses should be permitted in the zoning district, and if not, proceed with an ordinance amendment to preclude such uses from the district; and WHEREAS, based on the foregoing, the City Council finds that continuing to issue permits, business licenses, or other applicable entitlements to individuals wishing to use their property located in the TZC for the purposes of industrial business use, prior to the City’s completion of its study of the potential impact of such uses, would pose a current and immediate threat to the public health, safety, and welfare, and that a temporary moratorium on the issuance of such permits, licenses, and entitlements in the TZC area is thus necessary; and WHEREAS, if an industrial business use is permitted in the TZC without further review and potential regulation, it will pose a serious threat to the public interest, health, safety and welfare for the following reasons: (1)Adversely impacts surrounding businesses and neighborhoods; (2)Adversely impacts sensitive uses such as residences, schools, parks, and places where children congregate; (3)Conflicts with the goals and policies of the City's General Plan; (4)Long-term incompatibility and inconsistency with surrounding uses; and (5)Risks to the public health, safety and welfare of the City; and WHEREAS, prevention of detrimental impacts to residents, the public interest, health, safety and welfare requires the immediate enactment of this urgency ordinance. The absence of this urgency ordinance will create a serious threat to the orderly and effective implementation of any code amendments, general plan amendments or specific plan amendments which may be adopted by the City; industrial business uses may be in conflict with or frustrate the contemplated u pdates and revisions to the Code. Moreover, permitting such uses during said studies and implementation would create impacts on the public health, safety and welfare that the City Council, in adopting this ordinance, has found to be unacceptable; and     City Council 15 – 27 5/7/2024 Ordinance No. NS -XXXX Page 6 of 8 WHEREAS, the City Council finds, determines and declares that the current and immediate threat to the public health, safety and welfare of the city and its citizens necessitates the immediate enactment of this urgency ordinance by a four-fifths vote of the City Council. NOW, THEREFORE, the City Council of the City of Santa Ana does ordain as follows: Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council. Section 2. The City Council finds and determines that this ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as the ordinance will temporarily preclude the approval, commencement, establishment, relocation or expansion of uses in the zoning district. Section 3. California Government Code Section 65858 authorizes the City Council to adopt an interim urgency ordinance, without following the procedures otherwise required for the adoption of an ordinance, to protect the public safety, health, and welfare, prohibiting any uses that may be in conflict with a contemplated general plan, specific plan, or zoning proposal that the City Council, Planning Commission or the planning department is considering or studying or intends to study within a reasonable time. Section 4. The City Council, in accordance with Government Code Section 65858, hereby adopts this urgency ordinance establishing a 45-day moratorium on the approval, commencement, establishment, modification, relocation or expansion of industrial uses in the TZC while City staff researches appropriate regulations and whether an extension pursuant to the Government Code is necessary. For the purposes of this Ordinance, “industrial uses” includes those specified by Divisions 18 and 19 of Article III of Chapter 41 of the Santa Ana Municipal Code, and by Section 41-2007 of the Santa Ana Municipal Code and Table 2A in the Transit Zoning Code (Specific Development No. 84). Section 5. This ordinance shall have no further force and effect forty-five (45) days from the date of its adoption; unless, however, after public hearing the City Council members, by four/fifths (4/5) vote, extend this ordinance for an initial period of ten (10) months and fifteen (15) days and subsequently, after public hearing, the City Council members, by four/fifths (4/5) vote, extend this ordinance one more year. Section 6. It shall be unlawful and a misdemeanor for any person to violate or fail to comply with any provision of the ordinance. The violation of any provision of this ordinance shall be punished as provided in Section 1-8 of Chapter 1 of the Code.     City Council 15 – 28 5/7/2024 Ordinance No. NS - ____ Page 7 of 8 Section 7. If any section, subsection, phrase, or clause of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, phrase or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses be declared invalid or unconstitutional. Section 8. This ordinance is introduced, passed and adopted at one and the same meeting and is thereafter immediately effective. The City Council finds that this ordinance is necessary to protect the public safety, health and welfare. The reasons for the emergency are set forth in Section 1 of this ordinance. Section 9. The City Clerk shall certify to the adoption of this ordinance and cause the same to be published in the manner prescribed by law. ADOPTED this ___ day of ___________________, 2024. _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By:_____________________________ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers: ________________________________________ NOES: Councilmembers: ________________________________________ ABSTAIN: Councilmembers: ________________________________________ NOT PRESENT: Councilmembers: ________________________________________     City Council 15 – 29 5/7/2024 Ordinance No. NS -XXXX Page 8 of 8 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Ordinance No. NS-XXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on _______________________, 2024. Date: ________________ ____________________________________ City Clerk City of Santa Ana     City Council 15 – 30 5/7/2024 HHHWASHINGTON AV WASHINGTON AV WASHINGTON AV FLOWER STFLOWER STCIVIC CENTER DR CIVIC CENTER DR CIVIC CENTER DR CIVIC CENTER DR1ST ST 1ST ST 1ST ST 1ST ST 1ST ST 1ST ST 1ST ST 4TH ST 4TH ST 4TH ST 4TH ST 4TH ST 4TH STGARNSEY STMAIN STMAIN STMAIN STMAIN STBROADWAYBROADWAYBROADWAYBROADWAYPARTON STPARTON STSANTA ANA BLVD SANTA ANA BLVD SANTA ANA BLVDSANTAANAB LV D ROSS STROSS STROSS STROSS STHALLADAY STHICKORY ST FRUIT ST GRAND AVGRAND AVGRAND AVSTANDARD AVORANGE AVCYPRESS AV 6TH STDURANT STSYCAMORE STGRAND AV6TH ST BIRCH STSYCAMORE STSYCAMORE STSYCAMORE STFRENCH STFRENCH STBUSH STBUSH STBUSHSTBUSH STSPURGEONSTFRENCH STMORTIMERSTFLOWERSTFLOWER STLINCOLN AV6TH ST 10TH ST WELLINGTON AV HATHAWAY ST STAFFORD ST BIRCH ST14TH ST VAN NESS AVP ENN W Y 3RD ST 3RD ST 3RD ST 3RD ST 3RD ST 3RD STSPURGEON STSPURGEON ST10TH ST PORTER STHALESWORTH ST LACY ST5TH ST 5TH ST 5TH ST SANTA ANA B L V D LIME ST WASHINGTON AV 14TH ST 6TH ST SANTA FE STVANCE STBROWN ST L A C Y S T HATHAWAY STG A R F I E L D S T GARFIELD STMIN T E R S T MARTHALN STAFFORD ST 11TH ST 12TH ST LOGAN ST10TH ST GARFIELD STLACY ST14TH ST 8TH ST 9TH ST MINTER STPOINSETTIA ST10TH ST 2ND ST FRUIT STEASTWOOD AVBREEDEN STPARTON ST14THST 2ND ST 3RD ST PO IN S E T T I A S T PO I N S E T T I A S T SANTA FE STRIVERINE AVFULLER STL A C Y S T 5TH ST CUSTER ST2ND ST S AN T I A GO S T TERMINAL STSPURGEON STEASTWOOD AVTERMINAL STBIRCH STSANTIAGO ST0 550 1,100 1,650 2,200 2,750275Feet / Transit Zoning Code SD-84 District Boundary Corridor (CDR) Downtown (DT) Government Center (GC) Open Space (OS) Transit Village (TV) Urban Center (UC) Urban Neighborhood (UN-1) Urban Neighborhood (UN-2) Industrial Overlay M-1 (OZ) Industrial Overlay M-2 (OZ) SD-84     City Council 15 – 31 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps     City Council 15 – 32 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) The Community Summary infographic data are from ESRI 2023 forecasts, U.S. Census Bureau, and prior year American Community Survey results. Data references population, race and ethnicity, income, age, employment, homeownership, and a population density greater than the City’s population density of 12,471.5 people per square mile.     City Council 15 – 33 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) The CalEnviroScreen 4.0 provides an insight into vulnerable communities that are most affected by pollution burdens, with special consideration on race and ethnicity. The map below highlights the Logan and Lacy neighborhoods within the City of Santa Ana at 90% or above as being burdened by pollution.     City Council 15 – 34 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) The map below highlights the Disadvantaged Communities (DACs) within the City of Santa Ana, with both Logan and Lacy neighborhoods falling into that category. The CalEPA has responsibility for identifying those communities and CalEPA’s designation of disadvantaged communities must be based on “geographic, socioeconomic, public health, and environmental hazard” criteria. CalEPA DACs affect an entire or a portion of thirty-three of Santa Ana’s neighborhoods.     City Council 15 – 35 5/7/2024 The Center for Diseases Control (CDC) Environmental Justice Index Map uses data from the U.S. Census Bureau, and other federal agencies to rank the cumulative impacts of environmental injustices on health for every census tract. The map below shows the census tract that includes part of the Lacy neighborhood, which appears to rank HIGH in air pollution due to exposure to Particulate Matter (PM) 2.5, Diesel Particulate Matter from idling trucks, and Air Toxics Cancer Risk indicators.     City Council 15 – 36 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) The map below shows the census tract that includes the Logan neighborhood, which appears to rank HIGH in air pollution related to exposure to Particulate Matter (PM) 2.5, Diesel Particulate Matter from idling trucks, and Air Toxics Cancer Risk indicators.     City Council 15 – 37 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) The EPA’s Environmental Justice map and screening tool uses national consistent data combining environmental and demographic indicators in maps and reports. The map below highlights the Logan and Lacy neighborhoods within the City of Santa Ana ranking as it relates to Air Toxics Cancer Risk, reflecting at 90% or higher.     City Council 15 – 38 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) The map below highlights the Logan and Lacy neighborhoods within the City of Santa Ana ranking as it relates to Diesel Particulate Matter indicating percentiles above 90%.     City Council 15 – 39 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) The map below highlights the Logan and Lacy neighborhoods within the City of Santa Ana ranking as it relates to Hazardous Water Proximity, showing a percentile of 95% or above.     City Council 15 – 40 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) The map below highlights the Logan and Lacy neighborhoods within the City of Santa Ana ranking as it relates to Particulate Matter (PM) 2.5 reflecting a heavy burden of 95% and above in the percentile score.     City Council 15 – 41 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) The map below highlights the Logan and Lacy neighborhoods within the City of Santa Ana’s ranking as it relates to Lead Paint showing that the percentile is within 80% and 90%.     City Council 15 – 42 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) The map below indicates the Logan and Lacy neighborhoods within the City of Santa Ana ranking as it relates to Toxic Releases to Air showing a high percentile score of 90%.     City Council 15 – 43 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) The Healthy Places Index (HPI) comprises a data and policy platform to advance equitable community investments, develop critical programs and policies and advance health equity through open and accessible data. The map below captures the City of Santa Ana, which indicates that the majority of the City of Santa Ana’s neighborhoods rank on the LOW scale of the healthy community conditions, as seen in the dark blue and light blue layers.     City Council 15 – 44 5/7/2024 EXHIBIT 3 - Logan and Lacy Community Summary Infographic and Environmental Justice (EJ) Data Maps (Continued) Using the HPI mapping tool, the Lacy neighborhood ranks at a 9.6% of the least healthy community conditions. Using the HPI mapping tool, the Logan neighborhood ranks on the LOW end, showing nearly 11% of the least healthy community conditions.     City Council 15 – 45 5/7/2024 City of Santa Ana General Plan EJ Actions GENERAL PLAN ELEMENT REF # EJ policy IMPLEMENTATION ACTION RESPONSIBLE DEPT/ AGENCY TIME FRAME Community 1.1 Yes Engage EJ communities on recreation and cultural programs. Incorporate community stakeholders from environmental justice communities to form an Environmental Justice Action Committee to guide the identification of recreational and cultural programing needs and desires. PRCSA / PBA 2023 Community 1.2 Yes Community conversation. Plan for and conduct a community survey every two years related to community health, pollution concerns, parks, community engagement, and community service needs, with focused outreach to environmental justice priority areas utilizing various platforms, such as social media and school events, to encourage substantial survey participation. CMO Every two years Community 1.3 Yes Collaboration. Develop intentional, strategic partnerships with public, private, and nonprofit entities to improve health outcomes by leveraging capacity, resources, and programs around mutually beneficial initiatives that promote health, equity, and sustainability in neighborhoods within environmental justice area boundaries. Develop a comprehensive partnership policy providing guidelines that can be used throughout the City organization. PBA/PRCSA 2022 -2024 Community 1.4 Yes Community coordination on underutilized spaces. Coordinate with community residents, property owners, and other stakeholders to identify vacant and potentially underutilized properties and strategize how such properties could be repurposed into public parks or commercial recreation facilities. PBA/PRCSA 2022 & ongoing Community 1.5 Yes Alternative facilities. In park deficient and environmental justice areas, identify facilities that are viable alternatives to public parks and municipal facilities for recreational, cultural, and health and wellness programs, including but not limited to school facilities, facilities of faith-based and civic organizations, and privately owned recreation and entertainment facilities. Identify, inventory, and rank other resources for potential park system acquisition, expansion to existing parks, and/or parks development opportunity within the community. PRCSA 2022 Community 1.6 Yes Program accessibility. To ensure residents of environmental justice area boundaries have access to recreational, cultural, and health and wellness programs, establish accessibility corridors that provide attractive, comfortable, and safe pedestrian and bike access to public recreational facilities in the Parks Master Plan (an implementation action of the Open Space Element). Identify public realm improvements needed to create these accessibility corridors. Prioritize investments for accessibility corridors in the city's capital investment program; include investments for accessibility corridors when investments are made in new parks and recreation facilities within environmental justice area boundaries. PRCSA/PWA 2022 Page 1 of 11     City Council 15 – 46 5/7/2024 City of Santa Ana General Plan EJ Actions GENERAL PLAN ELEMENT REF # EJ policy IMPLEMENTATION ACTION RESPONSIBLE DEPT/ AGENCY TIME FRAME Community 1.7 Yes Rental property outreach. Augment the Proactive Rental Enforcement Team and Residential Response Team with additional outreach geared toward absentee owners of rental properties. Create and periodically distribute outreach materials in order to educate absentee owners about legal obligations to maintain and upkeep rental properties. Distribute information to tenants about their rights and protection, so they are not penalized for reporting or living in a dwelling unit that does not meet health and safety standards. Translate outreach efforts into Spanish, Vietnamese, and other appropriate languages. Prioritize such outreach for properties within environmental justice area boundaries. PBA 2022 & Ongoing Community 1.8 Yes Neighborhood rehabilitation. Continue to seek state and federal funding for neighborhood rehabilitation projects and collaborate with community-based organizations to identify housing issues and improvements needed, especially for housing within environmental justice area boundaries.CDA Ongoing Community 2.1 Yes Facilities to support lifelong learning. For areas within park deficient and environmental justice areas , conduct, maintain, and publicize an inventory of public, nongovernmental, and private facilities that can be used by organizations to support early childhood education, after school activities, libraries and learning centers, and other meetings and educational opportunities. CMO 2024 Community 2.2 Yes Public realm. Identify areas in need of a public realm plan to provide attractive, comfortable, and safe walking corridors to promote accessibility to community programs or activity centers, in conjunction with the City's Active Transportation Plan. PWA/PBA Ongoing Community 3.1 Yes Community health care facilities. Evaluate options to support existing and potential community health care facilities in environmental justice focus areas through a variety of mechanisms such as reduced permit fees, reduced impact fees, and tax incentives. PBA/CMO 2023 Community 3.2 Yes Pedestrian access to health facilities. Ensure that new or redeveloped health care facilities include pedestrian-friendly site amenities. In areas where mobile clinics are stationed, ensure the location is safe and accessible for pedestrians, cyclists, and transit users. PBA Ongoing Community 3.3 Yes Health metrics. Engage with the Orange County Health Care Agency and other stakeholders to monitor key health indicators to measure the success of the outcome of General Plan policies and the implementation plan, including reduction in incidence in asthma and low birth weight of infants. PBA/CMO 2022 Page 2 of 11     City Council 15 – 47 5/7/2024 City of Santa Ana General Plan EJ Actions GENERAL PLAN ELEMENT REF # EJ policy IMPLEMENTATION ACTION RESPONSIBLE DEPT/ AGENCY TIME FRAME Community 3.4 Yes Prevention activities. Coordinate with the County Health Care Agency to identify the root causes of health disparities and inequities in Santa Ana, with additional detail for residents living within environmental justice area boundaries. Identify potential programmatic changes and resources to better address the root causes. PBA/CMO 2022 - 2024 Community 3.5 Yes Environmental education. Encourage all education institutions in Santa Ana to include curriculum regarding environmental justice and local efforts to promote clean business operations, environmental quality, and the health in our community. PBA/CMO 2022 - 2024 Community 3.6 Yes Fresh and healthy foods. Pursue programs, incentives, and/or grants to encourage urban agriculture and small grocery or convenience stores to sell fresh foods in the city, especially those within environmental justice area boundaries. Examples include grants or loans to purchase updated equipment, publicity, or directories of healthy food outlets, or connecting stores to wholesale sources of healthy, local, or organic food. CDA 2022 Community 3.6A Yes Food Deserts. Collaborate with Orange County Health Care Agency (OCHCA) to gather and map food desert data, and share publicly through the City's Environmental Quality webpage.PBA 2024 Community 3.7 Yes Public health and wellness collaboration summit. Collaborate with health care providers, health and wellness advocates, and other public health stakeholders to identify ways to improve the provision of and access to health and wellness services throughout the city. Include a discussion on areas within environmental justice area boundaries and other areas underserved by parks, programs and services that support health and wellness. PRCSA 2022 & ongoing Community 3.8 Yes Environmental soil and human health screening measures. Collaborate with Orange County Health Care Agency, and local stakeholders such as Orange County Environmental Justice and UC Irvine Public Health, in efforts to provide increased healthcare services (i.e., blood lead testing, treatment) for residents, especially those that reside in environmental justice communities. Additionally, collaborate to advocate for adjustment of the County and State policies for health and environmental screening levels to promote healthy outcomes related to lead contamination as recommended by health experts. PBA Ongoing Community 3.9 Yes Environmental Justice Staff. Identify funding and hire a full-time Environmental Justice staff member to collaborate with the community to implement the environmental justice policies and actions including community outreach, collaboration on environmental health studies, pursuing grants, and coordination with federal, state, and local agencies regarding environmental concerns in the City. CMO 2022 Page 3 of 11     City Council 15 – 48 5/7/2024 City of Santa Ana General Plan EJ Actions GENERAL PLAN ELEMENT REF # EJ policy IMPLEMENTATION ACTION RESPONSIBLE DEPT/ AGENCY TIME FRAME Conservation 1.1 Yes Air quality planning. Review existing and monitor the development of new air monitoring and emissions reduction plans prepared by the South Coast Air Quality Management District. Gather and evaluate measures and strategies in such plans for their applicability to and feasibility for Santa Ana.PBA 2022 & annually Conservation 1.2 Yes Community identification. Coordinate with the South Coast Air Quality Management District and local stakeholders to pursue a priority community designation for eligible environmental justice areas of the city , with focus on areas with unique needs and highest pollution burden as identified in the CalEnviroScreen tool. If such designation is not awarded, seek grant funds for activities such as local air quality monitoring. PBA 2022 & Ongoing Conservation 1.3 Yes Proactive engagement. Collaborate with the South Coast Air Quality Management District and local stakeholders in environmental justice areas experiencing local air pollutions issues to outline objectives and strategies for monitoring air pollution in advance of the establishment of a community emissions reduction and/or air monitoring plan. PBA 2022 & Ongoing Conservation 1.4 Yes Health risk criteria. Establish criteria for requiring health risk assessments for existing and new industries, including the type of business, thresholds, and scope of assessment. Review existing and establish new regulation to reduce and avoid increased pollution near sensitive receptors within environmental justice area boundaries. PBA 2022 - 2027 Conservation 1.5 Yes Agency permits. Monitor the South Coast Air Quality Management District permitting and inspection process and the Orange County Health Care Agency to identify businesses in Santa Ana with potential hazardous materials or by-products, with a special focus on environmental justice communities. Serve as a liaison for residents to identify potential emission violations. Share information and data with the community on the City’s Environmental Quality web page. PBA 2022 & Ongoing Conservation 1.6 Yes Emissions monitoring. Coordinate with the South Coast Air Quality Management District to monitor existing air measurements and recommend new air measurements and locations.PBA 2022 & Ongoing Conservation 1.7 Yes Truck idling. Evaluate strategies to reduce truck idling found or reported in areas with sensitive receptors, with a priority placed on environmental justice areas PBA/PD 2022 - 2024 Conservation 1.8 Yes Improve older trucks. Promote the City’s Vehicle Replacement Plan and explore the replacement of older trucks through City participation in regional incentive programs and education of Santa Ana private fleet owners of program opportunities. PWA 2022 Page 4 of 11     City Council 15 – 49 5/7/2024 City of Santa Ana General Plan EJ Actions GENERAL PLAN ELEMENT REF # EJ policy IMPLEMENTATION ACTION RESPONSIBLE DEPT/ AGENCY TIME FRAME Conservation 1.9 Yes Indirect source rules. Support the development of indirect source rules, drayage truck rules, advanced clean truck routes, and heavy-duty low NOx rules by the South Coast Air Quality Management District. CMO Ongoing Conservation 1.10 Yes Interagency team. Establish an environmental quality interagency team to evaluate, monitor, and make recommendations to address air quality and environmental hazard issues, with a special focus on environmental justice areas. Publish results and information on the City’s website through a dedicated Santa Ana Environmental Quality web page. PBA 2022 & Ongoing Conservation 1.11 Yes Public education. Augment existing outreach programs to improve public awareness of State, regional and local agencies’ roles and resources to identify, monitor, and address air quality and other environmental hazards in the community. PBA/PWA Ongoing Conservation 1.12 Yes Data collection for emissions plans. Coordinate with the South Coast Air Quality Management District to explore ways to initiate data collection efforts for a community emissions reduction and/or community air monitoring plan, including the identification of information needed (new or updated), potential data sources and needed resources, and strategies to engage residents and collect information. PBA 2022 Conservation 1.13 Yes Community survey on healthy lifestyles. Plan for and conduct a community survey of residents every two years related to community health, pollution, parks, community engagement, and community services, with focused outreach for environment justice concerns and priority areas (tie into other City efforts like Strategic Plan, park and recreation planning, community benefits, etc.).Report findings of survey through the various media platforms and utilize input to inform periodic evaluation and update of General Plan. CMO Every two years Conservation 1.14 Yes Expanded interactions. Identify opportunities to expand regular attendance and support neighborhood associations and community groups to hold regular meetings with City staff and decision-makers in neighborhoods within environmental justice communities, so that residents, community organizations and businesses can communicate their unique issues and needs, as well as their recommendations on how best to implement environmental quality, environmental health, and environmental justice policies. Arrange for language interpretation services as needed at these meetings so that all residents can participate. PBA/CMO Ongoing Conservation 1.15 Yes Expanded representation. Expand representation of residents from neighborhoods within environmental justice area boundaries by extending residents from such areas to become board, commission, and task force members as openings occur PBA/CMO Ongoing Page 5 of 11     City Council 15 – 50 5/7/2024 City of Santa Ana General Plan EJ Actions GENERAL PLAN ELEMENT REF # EJ policy IMPLEMENTATION ACTION RESPONSIBLE DEPT/ AGENCY TIME FRAME Conservation 1.16 Yes City budget. Evaluate the City’s budget and financial policies to include direction for prioritizing public services and improvements within environmental justice area boundaries. Augment budget meeting presentations to include a section dedicated to the status of actions and improvements to address the needs of residents within environmental justice area boundaries. CMO Annually Economic Prosperity 3.5 Yes Green business incentives. Continue to promote and market the Recycling Market Development Zone. Develop an incentive program to encourage nonpolluting industry and clean green technology companies that reduce environmental impacts and the carbon footprint to locate to the city. Encourage existing businesses to invest in technology and best practice to transition to sustainable business practices. CDA Ongoing Historical Preservation 3.8 Yes Equitable access. Establish a fee reduction or waiver program for low-income applicants to ensure equitable access and participation in the Mills Act Program.PBA 2023 Land Use 2.10 Yes Open space requirements. Evaluate public open space and park requirements in the zoning code for residential and nonresidential uses. Consider requirements and/or incentives to aggregate public open space areas required by two or more uses to form larger and more usable areas and facilities. PBA/PRCSA 2022 - 2027 Land Use 3.2 Yes Design guidelines and standards. Update the zoning code's development and operational standards for industrial zones to address incompatibility with adjacent uses, including minimum distance requirements to buffer heavy industrial uses from sensitive receptors. Conduct a study to evaluate and establish appropriate minimum distances and landscape buffers between polluting industrial uses from sensitive receptors such as residences, schools, day care, and public facilities. PBA 2022 - 2027 Land Use 3.3 Yes Healthy lifestyles. Collaborate with residents and industry stakeholders to create a program to incentivize and amortize the removal of existing heavy industrial uses adjacent to sensitive uses.PBA 2022 Land Use 3.4 Yes Funding for air filtration. Seek funding from South Coast Air Quality Management District and other regional sources for the installation of high-efficiency air filtration systems in buildings, homes, and schools located in areas with high levels of localized air pollution, especially for those within environmental justice area boundaries. PBA 2022 Land Use 3.5 Yes Business incentive. Explore economic development incentives and grant funding to encourage existing or draw new business investments in the industrial zones to incorporate more environmentally sustainable practices. CDA Ongoing Land Use 3.6 Yes Lead paint abatement. Coordinate with County of Orange Health Care Agency and community organizations to strengthen local programs and initiatives to eliminate lead-based paint hazards, with priority given to residential buildings located within environmental justice area boundaries. CDA / PBA 2021 & Ongoing Page 6 of 11     City Council 15 – 51 5/7/2024 City of Santa Ana General Plan EJ Actions GENERAL PLAN ELEMENT REF # EJ policy IMPLEMENTATION ACTION RESPONSIBLE DEPT/ AGENCY TIME FRAME Land Use 3.14 Yes Sunshine ordinance. Update City Sunshine Ordinance, incorporating best practices for outreach in environmental justice areas in Santa Ana CMO 2022 Land Use 3.15 Yes Communication tools. Explore tools for communication with residents and sensitive receptors when new industrial uses are proposed in their areas PBA 2022 - 2024 Land Use 3.16 Yes Health in corridors. Require a Health Risk Assessment to identify best practices to minimize air quality and noise impacts when considering new residential uses within 500 feet of a freeway.PBA 2022 - 2027 Land Use 3.17 Yes Training for safe practice. Pursue the EPA Renovate Right Program to train local residential contractors for certification as lead renovators to promote safe work practices and prevent lead contamination. PBA 2022 Land Use 3.18 Yes Renovations and lead prevention. Evaluate the feasibility of requiring contractor training and/or certification for safe work practices to conduct residential renovations for pre-1978 structures that may contain existing lead paint. PBA & CDA Ongoing Land Use 3.19 Yes Promote health. Partner with local organizations (e.g., OC Health Care Agency, Latino Health Access, Santa Ana Unified School District, Garden Grove Unified School District, Orange County Environmental Justice, and the Coalition of Community Health Centers) to increase blood lead testing, outreach, education, and referral services through a ‘promotora’ or community peer outreach model that addresses the root causes of elevated blood lead levels impacting Santa Ana residents, with special focus in environmental justice communities and for children living in pre-1978 housing. PBA 2022 - Ongoing Land Use 3.20 Yes Safe housing. Require all residential rehabilitation projects that use local, or HUD federal funds to comply with the Lead Safe Housing Rule, to remove lead paint hazards, depending on the nature of work and the dollar amount of federal investment in the property CDA Ongoing Land Use 3.21 Yes Prevention education. Collaborate with local organizations such as Orange County Health Care Agency, State Environmental Protection Agency, and community-based environmental justice organizations to identify funds and create a Santa Ana Prevent Lead Poisoning Education Program, with special focus on disadvantaged communities and pre-1978 housing stock. PBA 2022 - Ongoing Page 7 of 11     City Council 15 – 52 5/7/2024 City of Santa Ana General Plan EJ Actions GENERAL PLAN ELEMENT REF # EJ policy IMPLEMENTATION ACTION RESPONSIBLE DEPT/ AGENCY TIME FRAME Land Use 3.22 Yes Public health outcomes. Support the Orange County Health Care Agency in their role in investigating public complaints regarding unsafe lead work practices and lead hazards wherein children are present, through enforcement of local housing standards to assure healthy outcomes, including for individuals and households presenting with concerns about lead exposure and/or with confirmed lead levels of >3.5ug/dL, which the Centers for Disease Control and Prevention indicates as the threshold for follow- up and case management in children. PBA 2022 & Ongoingng Land Use 3.23 Yes Agency permits. Work with South Coast Air Quality Management District and Orange County Health Care Agency to evaluate existing special permit process and criteria for approval, and identify potential policy changes to minimize issuance of special permits with potential health impacts. PBA 2022 Land Use 3.24 Yes Public health. Partner with Orange County Health Care Agency and community serving organizations to evaluate best practices and benefits of preparing a Public Health Plan to address environmental hazards in Santa Ana, with special focus in environmental justice communities. Conduct public meetings to gather information and present preliminary findings. PBA 2022 - 2024 Land Use 3.25 Yes Engage EJ communities. Work with community serving organizations, neighborhood leaders, and residents to form an Ad Hoc Committee to develop ongoing EJ Community Engagement programs for existing and new disadvantaged EJ communities, including multilingual communication protocols. Host quarterly Roundtable meetings with local stakeholders to guide and evaluate implementation of environmental justice policies. PBA 2022 Land Use 3.26 Yes Health conditions. Work with state agencies including the Department of Toxic Substances Control and South Coast Air Quality Management District, Orange County Health Care Agency and local stakeholders including Orange County Environmental Justice and UC Irvine Public Health to identify PBA Ongoing Land Use 3.27 Yes Groundwater practice. Coordinate with the State Department of Toxic Substances Control (DTSC) to monitor the Santa Ana Southeast Groundwater Clean Up Project and identify measurable progress to remediate groundwater contamination. Share information with the community on the City’s Environmental Quality web page. PBA Ongoing Page 8 of 11     City Council 15 – 53 5/7/2024 City of Santa Ana General Plan EJ Actions GENERAL PLAN ELEMENT REF # EJ policy IMPLEMENTATION ACTION RESPONSIBLE DEPT/ AGENCY TIME FRAME Land Use 3.28 Yes Tenant protections. Provide information to residential tenants regarding Landlord Tenant Laws in the State, such as AB 1481, and Santa Ana’s Just Cause for Tenant Eviction and Rent Stabilization ordinance that provide protections against evictions for those who seek action to improve substandard housing and hazardous conditions. PBA 2022 & Ongoing Land Use 3.29 Yes Development site history. Update the City’s Development Review application process to require developers to provide information regarding the prior use of the site and history of hazardous materials on the property, in order to identify potential for site contamination from hazardous materials or soil lead contamination to be remediated. PBA 2022 Land Use 4.6 Yes Fireworks and environmental pollution. Study the data available to understand the health effects and environmental exposure, including air quality and noise impacts, from airborne sources such as fireworks shows and displays, with special focus on environmental justice areas. PBA/CMO/PD 2022 - 2024 Land Use 4.7 Yes Construction improvements. Identify best practices and communication tools to monitor mitigation measures and oversight of private and public construction improvements to protect the health and safety of health of the community, with focus on environmental justice areas. PWA/PBA Ongoing Mobility 3.5 Yes Safe routes to schools and parks. Develop and pursue implementation of a Safe Routes to School Plan and a Safe Routes to Parks Plan PWA/PRCSA Ongoing Mobility 4.5 Yes Citywide Design Guidelines update. Update the Citywide Design Guidelines to strengthen pedestrian and cyclist linkages to development centers and residential neighborhoods and coordinate on-site landscape with public realm landscaping.PBA/PWA 2022 - 2027 Mobility 5.8 Yes Air quality improvements. Participate in inter-jurisdictional efforts to promote improvements in air quality and to meet state and federal mandates through advanced technology and TDM programs PBA/PWA 2021-2035 Open Space 1.2 Yes Interagency Forum. Convene an interagency forum to take a coordinated approach to evaluating the feasibility for converting City-owned properties to parkland, with special focus in park deficient and environmental justice areas. PRCSA 2022 Open Space 1.7 Yes Public parkland requirements for residential projects. Update the Residential Development Fee Ordinance for large residential projects, which include projects of 100 residential units or more, to require public parkland within the City limits and a 10-minute walking distance of the new residential projects. PBA/PRCSA 2022 Page 9 of 11     City Council 15 – 54 5/7/2024 City of Santa Ana General Plan EJ Actions GENERAL PLAN ELEMENT REF # EJ policy IMPLEMENTATION ACTION RESPONSIBLE DEPT/ AGENCY TIME FRAME Open Space 1.7A Yes Open space and park land incentives. Allow developers a reduction in on-site open space by giving credits for park land for public use. Establish a process and program to incentivize developers to provide additional on-site and/or publicly accessible open space to create public park land and open space. Research and collaborate with residents, developers, and community organizations to design and implement an open space density bonus to incentivize the creation of additional on-site open space in exchange for more density in the project. PBA & PRCSA 2022-2027 Open Space 1.10 Yes New parkland collaborative. Coordinate with property owners to explore options to provide public access and programming on privately-owned open space in park deficient areas, including options to acquire land through purchase, land dedication, easements, and land leases that would allow for permanent or temporary public use of land for open space and recreational opportunities. PRCSA 2022 & Ongoing Open Space 1.11 Yes Joint-use agreements. Coordinate with public school districts, private schools, and other community organizations to provide community members with access to additional open space and recreational resources. PRCSA 2022 & Ongoing Open Space 1.13 Yes New programming in underserved areas. Partner with community organizations to offer new programs that are accessible to residents who live in areas underserved by open space and recreational facilities. Develop a comprehensive partnership policy providing guidelines that can be used throughout the City organization. PRCSA 2022 Open Space 1.14 Yes Community partnerships. Continue building partnerships with community-based organizations that administer social services to the elderly, youth, and other special needs groups; create use agreements for these providers to use public park facilities to meet the recreational and educational needs of these groups. PRCSA Ongoing Open Space 1.15 Yes Community input. Identify and utilize multilingual and interactive community engagement tools, initiated through the Parks and Recreation Master Plan, for residents and facility users to provide ongoing input about open space needs, park design, facility improvements, and programming PRCSA 2022 Open Space 1.16 Yes Acquisitions to meet park standard. Using the Park Master Plan as guidance, identify and acquire property within the City for park and open space use which will focus on bringing the park and recreation system to three acres of land per 1,000 residents with a plan to keep pace with future urban growth. PRCSA 2022 & ongoing Public Services 1.4 Yes Fiscal priority for public improvements. Identify City fiscal and operational procedures and potential thresholds involved in the prioritization of general funds for public programming, service, or infrastructure improvements for residents living within environmental justice area boundaries. CMO 2021 & annually Page 10 of 11     City Council 15 – 55 5/7/2024 City of Santa Ana General Plan EJ Actions GENERAL PLAN ELEMENT REF # EJ policy IMPLEMENTATION ACTION RESPONSIBLE DEPT/ AGENCY TIME FRAME Safety 2.4 Yes Lead contamination. Work with local and regional partners, such as Orange County Environmental Justice, Orange County Health Care Agency and University of California at Irvine Public Health, to understand the prevalence, sources, and implications of lead contamination of soil across Santa Ana. Collaborate with environmental justice stakeholders in proposing solutions to remove hazardous lead- contaminated soils in the city and with benchmarks to measure and track effectiveness of proposed programs. PBA/CDA Ongoing Safety 2.5 Yes Business education. Collaborate with state and county agencies and trade organizations to educate and inform industrial business owners about permit regulations required for safe facility operations and about best practices. PBA/CDA Ongoing Page 11 of 11     City Council 15 – 56 5/7/2024 Finance and Management Services www.santa-ana.org/finance Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Receive and file the Single Audit Report for the Fiscal Year Ended June 30, 2023 AGENDA TITLE Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2023 RECOMMENDED ACTION Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2023. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION All non-Federal entities that expend $750,000 or more of Federal awards each fiscal year are required to obtain a Single Audit to comply with the regulations of the Federal Office of Management and Budget (OMB). The Single Audit for the fiscal year ended June 30, 2023 has been completed by the City’s independent auditor, Clifton Larson Allen LLP. During the fiscal year 2022-23, the City administered twenty-six (26) Federal grant programs and expended $114.5 million, representing an increase of $8.7 million from the prior fiscal year. The increase was primarily due to $4.9 million in additional HOME American Rescue Plan Program expenditures and $4.5 million in additional Section 8 Housing Choice Vouchers. Of the twenty-six (26) programs administered by the City, the auditors identified five major programs for the audit: Community Development Block Grant – Entitlements Grants Cluster ($9.5 million), Coronavirus State and Local Fiscal Recovery ($22.8 million), Emergency Rental Assistance Program ($5.2 million), Community Programs to Improve Minority Health Grant ($2.1 million), and the Homeland Security Grant Program ($4.2 million). The Finance and Management Services Agency is pleased to report that the City received an unmodified opinion commonly known as a clean opinion; which is considered the most favorable conclusion for the audit. The unmodified opinion indicates that the City has complied, in all material respects, with the compliance requirements for the fiscal year ended June 30, 2023. However, the auditors disclosed     City Council 16 – 1 5/7/2024 Receive and file the Single Audit Report for the Fiscal Year Ended June 30, 2023 May 7, 2024 Page 2 4 2 3 6 two compliance findings related to the Community Program to Improve Minority Health Grant program; the Federal Funding Accountability and Transparency Act (FFATA) reports and quarterly SF-425 financial reports were not filed timely. The City’s Grant Management Policy (Policy) requires the grant administering departments to adhere to all reporting requirements for their grant programs. However, the department administering this program experienced turnover at key positions and was not able to submit the required reports on time. Program staff will follow the Policy and update procedures to ensure the status of all compliance requirements are tracked and proper knowledge transfer takes place to prevent future findings. The report (Exhibit 1) is posted and available on the City’s website (https://www.santa- ana.org/financial-reports) along with prior fiscal years and has been submitted to the Federal Audit Clearinghouse. The Single Audit Report is required to be submitted by March 31. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT 1. FY22-23 Single Audit Report Submitted By: Kathryn Downs, Executive Director of Finance and Management Services Approved By: Alvaro Nuñez, Acting City Manager     City Council 16 – 2 5/7/2024 CITY OF SANTA ANA, CALIFORNIA SINGLE AUDIT OF FEDERAL AWARDS AND OTHER FINANCIAL INFORMATION JUNE 30, 2023 EXHIBIT 1     City Council 16 – 3 5/7/2024 CITY OF SANTA ANA, CALIFORNIA JUNE 30, 2023 TABLE OF CONTENTS Page Number Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 1 - 2 Independent Auditors’ Report on Compliance for Each Major Federal Program, Report on Internal Control over Compliance, Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance, Schedule of Expenditures of State Awards Required by the State of California, and Housing Authority of the City of Santa Ana Financial Data Schedules Required by the US Department of Housing and Urban Development 3 - 6 Schedule of Expenditures of Federal Awards 7 - 10 Schedule of Expenditures of State Awards 11 Notes to the Schedules of Expenditures of Federal and State Awards 12 Housing Authority of the City of Santa Ana Financial Data Schedules: Financial Data Schedule of Assets, Liabilities, and Equity as of June 30, 2023 13 Financial Data Schedule of Revenues, Expenses, and Changes in Equity for the Fiscal Year Ended June 30, 2023 14 Schedule of Findings and Questioned Costs 15 - 17 Summary Schedule of Prior-Year Audit Findings 18     City Council 16 – 4 5/7/2024 CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.  CliftonLarsonAllen LLP  CLAconnect.com  1 INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable City Council of the City of Santa Ana Santa Ana, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Santa Ana, California (the City), as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements and have issued our report thereon dated December 11, 2023. Report on Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that were not identified.     City Council 16 – 5 5/7/2024 Honorable City Council of the City of Santa Ana Santa Ana, California 2 Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of This Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. CliftonLarsonAllen LLP Irvine, California December 11, 2023     City Council 16 – 6 5/7/2024 CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.  CliftonLarsonAllen LLP  CLAconnect.com  3 INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM, REPORT ON INTERNAL CONTROL OVER COMPLIANCE, REPORT ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE, SCHEDULE OF EXPENDITURES OF STATE AWARDS REQUIRED BY THE STATE OF CALIFORNIA, AND HOUSING AUTHORITY OF THE CITY OF SANTA ANA FINANCIAL DATA SCHEDULES REQUIRED BY THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Honorable City Council of the City of Santa Ana Santa Ana, California Report on Compliance for Each Major Federal Program Opinion on the Major Federal Program We have audited the City of Santa Ana’s (the City) compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended June 30, 2023. The City’s major federal programs are identified in the summary of auditors’ results section of the accompanying schedule of findings and questioned costs. In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on its major federal program for the year ended June 30, 2023. Basis for Opinion on each Major Federal Program We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America (GAAS); the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditors’ Responsibilities for the Audit of Compliance section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for the major federal program. Our audit does not provide a legal determination of the City’s compliance requirements referred to above.     City Council 16 – 7 5/7/2024 Honorable City Council of the City of Santa Ana Santa Ana, California 4 Responsibilities of Management for Compliance Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules, and provisions of contracts or grant agreements applicable to the City’s federal programs. Auditor’s Responsibilities for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and, therefore, is not a guarantee that an audit conducted in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omission, misrepresentations, or override of internal control. Noncompliance with the compliance requirements referred to above is considered material if there is a substantial likelihood that, individually or in aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the City’s compliance with the requirements of each major federal program as a whole. In performing an audit in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance, we: exercise professional judgment and maintain professional skepticism throughout the audit. identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City’s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances. obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. Other Matters The results of our auditing procedures disclosed instances of noncompliance, which are required to be reported in accordance with the Uniform Guidance and which are described in the accompanying schedule of findings and questioned costs as items 2023-001 through 2023-002. Our opinion on each major federal program is not modified with respect to these matters.     City Council 16 – 8 5/7/2024 Honorable City Council of the City of Santa Ana Santa Ana, California 5 Government Auditing Standards requires the auditor to perform limited procedures on the City’s responses to the noncompliance findings identified in our compliance audit described in the accompanying schedule of findings and questioned costs. The City’s responses were not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the responses. Report on Internal Control Over Compliance Our consideration of internal control over compliance was for the limited purpose described in the Auditors’ Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance and therefore, material weaknesses or significant deficiencies may exist that were not identified. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, as discussed below, we did identify certain deficiencies in internal control over compliance that we consider to be significant deficiencies. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. We consider the deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned costs as items 2023-001 and 2023-002 to be significant deficiencies. Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. Government Auditing Standards requires the auditor to perform limited procedures on the City’s responses to the internal control over compliance findings identified in our audit described in the accompanying schedule of findings and questioned costs. The City’s responses were not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the responses. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose.     City Council 16 – 9 5/7/2024 Honorable City Council of the City of Santa Ana Santa Ana, California 6 Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance, the Schedule of Expenditures of State Awards Required by the State of California, and the Housing Authority of the City of Santa Ana Financial Data Schedules Required by the US Department of Housing and Urban Development We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Santa Ana as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements. We issued our report thereon dated December 11, 2023, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying Schedule of Expenditures of Federal Awards, the Schedule of Expenditures of State Awards, and the Housing Authority of the City of Santa Ana Financial Data Schedules are presented for purposes of additional analysis as required by the Uniform Guidance, the State of California, and the US Department of Housing and Urban Development, respectively, and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the Schedule of Expenditures of Federal Awards, the Schedule of Expenditures of State Awards, and the Housing Authority of the City of Santa Ana Financial Data Schedules are fairly stated in all material respects in relation to the basic financial statements as a whole. CliftonLarsonAllen LLP Irvine, California March 26, 2024     City Council 16 – 10 5/7/2024 CITY OF SANTA ANA, CALIFORNIA Schedule of Expenditures of Federal Awards For the Fiscal Year Ended June 30, 2023 Federal Grantor / Pass-Through Total Passed Pass-Through Grantor / Entity Identifying Federal Through to Program / Cluster Title Number Expenditures Subrecipients U.S. Department of Housing and Urban Development Direct Programs: Community Development Block Grants - Entitlement Grants Cluster: Community Development Block Grants N/A 7,885,514$ 1,280,747$ COVID-19 - Community Development Block Grants N/A 417,418 148,347 Neighborhood Stabilization Program 1 N/A 1,064,234 - Neighborhood Stabilization Program 3 N/A 94,898 - Subtotal Community Development Block Grants - Entitlement Grants Cluster 9,462,064 1,429,094 Emergency Solutions Grant Program N/A 480,379 362,716 COVID-19 - Emergency Solutions Grant Program N/A 2,583,686 1,605,974 Subtotal Emergency Solutions Grant Program 3,064,065 1,968,690 Housing Voucher Cluster: Section 8 Housing Choice Vouchers N/A 48,528,016 - COVID-19 - Emergency Housing Voucher Rental Assistance (ARPA) N/A 1,284,998 - COVID-19 - Emergency HSG Voucher Rental Assist-Admin (ARPA) N/A 342,390 265,260 Subtotal Section 8 Housing Choice Vouchers 50,155,404 265,260 Mainstream Vouchers N/A 2,744,877 - Subtotal Housing Voucher Cluster 52,900,281 265,260 Family Self-Sufficiency Program N/A 82,066 - Family Self-Sufficiency Program N/A 114,161 - Subtotal Family Self-Sufficiency Program 196,227 - HOME Investment Partnerships Program N/A 3,109,689 - COVID-19 - HOME - American Rescue Plan Program N/A 3,938,163 - Subtotal HOME Investment Partnerships Program 7,047,852 - ARRA - Neighborhood Stabilization Program 2 N/A 478,288 - Total U.S. Department of Housing and Urban Development 73,148,777 3,663,044 U.S. Department of the Interior - Bureau of Reclamation Direct Programs: Reclamation States Emergency Drought Relief N/A 7,769 - WaterSMART (Sustain & Manage America's Resources for Tomorrow) N/A 349,874 - Total U.S. Department of Interior - Bureau of Reclamation 357,643 - U.S. Department of Justice Direct Programs: Equitable Sharing Program (Asset Forfeiture) N/A 145,282 - Public Safety Partnership and Community Policing Grants N/A 418,994 - (Continued) See accompanying Notes to the Schedules of Expenditures of Federal and State Awards. 14.896 14.239 14.239 14.256 16.922 16.710 15.514 15.507 Federal 14.218 Assistance Listing Number 14.896 14.218 14.218 14.871 14.871 14.879 14.871 14.218 14.231 14.231 7     City Council 16 – 11 5/7/2024 CITY OF SANTA ANA, CALIFORNIA Schedule of Expenditures of Federal Awards For the Fiscal Year Ended June 30, 2023 (Continued) Federal Grantor / Pass-Through Passed Pass-Through Grantor / Entity Identifying Federal Through to Program / Cluster Title Number Expenditures Subrecipients Passed through County of Orange Sheriff's Department: Edward Byrne Memorial Justice Assistance Grant Program: Byrne Justice Assistance Grant 2019 2019-DJ-BX-0899 1,744$ -$ Byrne Justice Assistance Grant 2020 2020-DJ-BX-0773 3,556 - Byrne Justice Assistance Grant 2021 15PBJA-21-GG-01188-JAGX 82,618 - Subtotal Edward Byrne Memorial Justice Assistance Grant Program 87,918 - Total U.S. Department of Justice 652,194 - U.S. Department of Labor Workforce Innovation and Opportunity Act (WIOA) Cluster: Passed through CA Employment Development Department: WIOA Adult Program AA211027 541,701 - WIOA Adult Program AA311027 114,348 - Subtotal WIOA Adult Activities 656,049 - WIOA Dislocated Worker Formula Grants AA211027 465,776 - WIOA Dislocated Worker Formula Grants AA311027 500,340 - WIOA Dislocated Worker Formula Grants (Rapid Response) AA211027 85,352 - WIOA Dislocated Worker Formula Grants (Rapid Response) AA311027 253,597 - Subtotal WIOA Dislocated Worker Formula Grants 1,305,065 - WIOA Youth Activities AA211027 163,585 WIOA Youth Activities AA311027 501,784 399,517 Subtotal WIOA Youth Activities 665,369 399,517 Passed through County of Orange Community Resources Agency: WIOA Adult Program MA-012-22010003 9,517 - Subtotal Workforce Innovation and Opportunity Act (WIOA) Cluster 2,636,000 399,517 Passed through CA Employment Development Department: WIOA National Dislocated Worker Grants AA111027 145,060 - Total U.S. Department of Labor 2,781,060 399,517 U.S. Department of Transportation Highway Planning and Construction Cluster: Passed through CA Department of Transportation: National Highway Performance Program BRLS 5063(184) 215,066 - Bicycle Corridor Improvement CMAQ 5063(181) BCI 9,702 - Bicycle Corridor Improvement CMAQ 5063(200) BCI 83,899 - Highway Safety Improvement Program HSIPL 5063(189) 412,587 - Highway Safety Improvement Program HSIPL 5063(190) 316,737 - Highway Safety Improvement Program HSIPL 5063(205) 92,158 - Active Transportation Program - Federal ATPLNI-5063(203) 6,075 - Active Transportation Program - Federal ATPSB1L-5063(191) 1,331 - Active Transportation Program - Federal ATPSB1L-5063(193) 4,143 - Active Transportation Program - Federal ATPSB1L-5063(195) 405,765 - Subtotal Highway Planning and Construction Cluster 1,547,463 - (Continued) See accompanying Notes to the Schedules of Expenditures of Federal and State Awards. 20.205 20.205 20.205 20.205 20.205 17.278 17.278 17.259 17.258 Federal Assistance Listing Number 16.738 16.738 20.205 17.258 17.278 17.278 20.205 20.205 20.205 17.259 17.277 16.738 17.258 20.205 8     City Council 16 – 12 5/7/2024 CITY OF SANTA ANA, CALIFORNIA Schedule of Expenditures of Federal Awards For the Fiscal Year Ended June 30, 2023 (Continued) Federal Grantor / Pass-Through Passed Pass-Through Grantor / Entity Identifying Federal Through to Program / Cluster Title Number Expenditures Subrecipients Highway Safety Cluster: State and Community Highway Safety: Passed through CA Office of Traffic Safety: Selective Traffic Enforcement PT22130 124,605$ -$ Selective Traffic Enforcement PT23066 310,206 - Public Education on Bicycle Safety PS22025 64,700 - Public Education on Bicycle Safety PS23007 84,143 - Subtotal State and Community Highway Safety Cluster 583,654 - Total U.S. Department of Transportation 2,131,117 - U.S. Department of Treasury COVID-19 - Coronavirus State & Local Fiscal Recovery (ARPA): Direct Program: COVID-19 - Coronavirus State & Local Fiscal Recovery (ARPA) N/A 20,362,081 3,428,396 Passed through the State Water Resource Control Board: COVID-19 - Coronavirus State & Local Fiscal Recovery (ARPA) CA3010038 36,623 - COVID-19 - Coronavirus State & Local Fiscal Recovery (ARPA) 443251 5,974 - Passed through County of Orange Community Resources Agency: COVID-19 - Coronavirus State & Local Fiscal Recovery (ARPA) None 1,200,000 - Passed through California Volunteers: COVID-19 - Coronavirus State & Local Fiscal Recovery (ARPA) JP21-002 1,172,272 333,680 Subtotal COVID-19 - Coronavirus State & Local Fiscal Recovery (ARPA) 22,776,950 3,762,076 COVID-19 - Emergency Rental Assistance Program: Direct Program: COVID-19 - Emergency Rental Assistance Program 1 N/A 86,522 86,522 COVID-19 - Emergency Rental Assistance Program 2 N/A 60,672 - Passed through CA Department of Housing & Community Development: COVID-19 - Emergency Rental Assistance Program - State 21-ERAP-20081 5,022,175 4,829,388 Subtotal COVID-19 - Emergency Rental Assistance Program 5,169,369 4,915,910 Total U.S. Department of Treasury 27,946,319 8,677,986 U.S. Department of Health and Human Services Direct Program: COVID-19 - Community Programs to Improve Minority Health Grant N/A 2,097,385 2,004,659 Passed through County of Orange Social Services Agency: Temporary Assistance for Needy Families WDM0522 614,896 - Total U.S. Department of Health and Human Services 2,712,281 2,004,659 U.S. Department of Homeland Security Homeland Security Grant Program: Passed through CA Office of Emergency Services: Urban Area Security Initiative 2019 2019-0035 059-95010 2,644,926 2,560,084 Urban Area Security Initiative 2021 2021-0081 059-95050 891,982 - Passed through City of Anaheim: Urban Area Security Initiative 2018 2018-0054 43,603 - Urban Area Security Initiative 2020 2020-0095 667,594 - Subtotal Homeland Security Grant Program 4,248,105 2,560,084 (Continued) See accompanying Notes to the Schedules of Expenditures of Federal and State Awards. 21.027 20.600 21.027 20.600 93.137 21.023 21.023 93.558 21.023 97.067 97.067 97.067 21.027 21.027 97.067 Federal Assistance Listing 21.027 Number 20.600 20.600 9     City Council 16 – 13 5/7/2024 CITY OF SANTA ANA, CALIFORNIA Schedule of Expenditures of Federal Awards For the Fiscal Year Ended June 30, 2023 (Continued) Federal Grantor / Pass-Through Passed Pass-Through Grantor / Entity Identifying Federal Through to Program / Cluster Title Number Expenditures Subrecipients Passed through CA Office of Emergency Services: Disaster Grants - Public Assistance (FEMA) 059-69000 381,591$ -$ Passed through County of Orange Sheriff's Department: Emergency Management Performance Grants EMPG 2021-0015 51,210 - Passed through County of Orange Sheriff's Department: Hazard Mitigation Grant DR-4353-020-45 74,000 - Total U.S. Department of Homeland Security 4,754,906 2,560,084 Total Expenditures of Federal Awards 114,484,297$ 17,305,290$ See accompanying Notes to the Schedules of Expenditures of Federal and State Awards. Listing Number Federal Assistance 97.039 97.042 97.036 10     City Council 16 – 14 5/7/2024 CITY OF SANTA ANA, CALIFORNIA Schedule of Expenditures of State Awards For the Fiscal Year Ended June 30, 2023 Program State Identification Awards Grantor / Program Title Number Expenditures CA Business Consumer Services and Housing Agency Homeless Housing Assistance & Prevention 20-HHAP-00019 255,799$ Homeless Housing Assistance & Prevention 2 21-HHAP-00012 311,565 Homeless Housing Assistance & Prevention 3 22-HHAP-10004 850,441 1,417,805 CA Department of Housing and Community Development Affordable Housing Sustainable Communities Program 16-AHSC-11200 36,826 SB2 Planning Grants Program 19-PGP-13895 218,556 Local Early Action Planning Program 20-LEAP-15676 24,977 Permanent Local Housing Allocation 20-PLHA-15193 2,274,765 2,555,124 CA Department of Justice Sexual Assault Evidence Grant 2019-2020-02 1,252 CA Department of Motor Vehicles SCAQMD - Mobile Source Air Pollution Reduction 2015 MSRC - ML-14012 17,500 CA Department of Resources Recycling and Recovery Oil Payment Program OPP12-21-0194 43,455 Beverage Container Payment Program CCP-19-276 71,270 Beverage Container Payment Program CCP-20-280 4,379 119,104 CA Department of Transportation Solutions for Congested Corridors Program SB1 SCCPSB1L-5063(202)1,816,676 Active Transportation Program ATPL-5063(170) 460,373 Active Transportation Program ATPL-5063(177) 963 Active Transportation Program ATPL-5063(179) 3,103 Active Transportation Program - SB1 Augmentation ATPSB1L-5063(191) 26,765 Active Transportation Program - SB1 Augmentation ATPSB1L-5063(196) 93,359 Active Transportation Program - SB1 Augmentation ATPSB1L-5063(197) 133,430 Active Transportation Program - SB1 Augmentation ATPSB1L-5063(198) 289,267 Active Transportation Program - SB1 Augmentation ATPSB1L-5063(199) 58,042 Highway Safety Improvement Program - State HSIPSL-5063(204) 26,711 Clean California Local Grant Program CCL-5063-206 101,817 3,010,506 CA Department of Water Resources Prop 1 Integrated Regional Water Management Program 4600013842 1,098,890 CA Natural Resources Agency Statewide Park Development & Community Revitalization C9801033 149,689 Statewide Park Development & Community Revitalization C9801034 988,896 Youth Soccer - 2002 Resources Bond C0232020 1,000,000 Per Capita Grant - 2018 Parks Bond C9801458 177,952 Advanced Metering Infrastructure GF1806-0 222,826 Proposition 68 Urban Flood Protection UF8807-0 120,196 2,659,559 CA Office of Emergency Services FY 2020-21 Community Power Resiliency Allocation None 300,000 CA State Coastal Conservancy Santa Ana River Conservancy Program 19-097, 19-158 172,872 CA State Library Zip Books ZIP22-68 6,834 Building Forward Library BF-1-21-053 17,677 24,511 Total Expenditures of State Awards 11,377,123$ See accompanying Notes to the Schedules of Expenditures of Federal and State Awards. 11     City Council 16 – 15 5/7/2024 12 CITY OF SANTA ANA, CALIFORNIA NOTES TO THE SCHEDULES OF EXPENDITURES OF FEDERAL AND STATE AWARDS FOR THE YEAR ENDED JUNE 30, 2023 1.BASIS OF PRESENTATION The accompanying Schedules of Expenditures of Federal and State Awards (the Schedules) include the federal and state award activities of the City of Santa Ana, California (the City), under programs of the federal government and the State of California, as well as federal and state financial assistance passed through other government agencies for the year ended June 30, 2023. The information in the Schedule of Expenditures of Federal Awards (SEFA) is presented in accordance with the requirements of Title 2 US Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedules present only a selected portion of the operations of the City, they are not intended to, and do not, present the financial statements of the City. The City’s reporting entity is defined in Note 1 of the notes to the City’s financial statements. 2.BASIS OF ACCOUNTING The accompanying Schedules are presented using the modified accrual basis of accounting for governmental funds and the accrual basis for proprietary funds, which is described in the Note 1 of the notes to the City’s financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance for all awards. The information in the SEFA is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in the SEFA may differ from amounts presented in, or used in the preparation of, the basic financial statements. Pass-through entity identifying numbers are identified where available. 3.INDIRECT COST RATE The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.     City Council 16 – 16 5/7/2024 CITY OF SANTA ANA, CALIFORNIA Housing Authority of the City of Santa Ana Financial Data Schedule of Assets, Liabilities, and Equity June 30, 2023 Line Item No. Account Description Family Self Sufficiency Program FSS Escrow Forfeiture Account Housing Choice Vouchers Mainstream Vouchers Emergency Housing Voucher ARPA Total Assets Current Assets: 111 Cash - Unrestricted -$ -$ 2,962,000$ 316,559$ -$ 3,278,559$ 113 Cash - Other Restricted - 153,865 889,280 - - 1,043,145 115 Cash - Restricted for Payment of Current Liabilities - - 189,089 - - 189,089 100 Total Cash - 153,865 4,040,369 316,559 - 4,510,793 Receivables: 122 Accounts Receivable - HUD Other Projects - - 209,072 15,987 47,713 272,772 125 Accounts Receivable - Miscellaneous - - - - - 128 Fraud Recovery - - 12,376 - - 12,376 128.1 Allowance for Doubtful Accounts - Fraud - - (6,188) - - (6,188) 129 Accrued Interest Receivable - - - - - 120 Total Receivables, Net of Allowances for Doubtful Accounts - - 215,260 15,987 47,713 278,960 142 Prepaid Expenses and Other Assets - - - - - - 150 Total Current Assets - 153,865 4,255,629 332,546 47,713 4,789,753 Noncurrent Assets: Fixed Assets: 164 Furniture, Equipment & Machinery - Administration - - - - - - 166 Accumulated Depreciation - - - - - - 160 Total Fixed Assets, Net of Accumulated Depreciation - - - - - - 174 Other Assets - - - - - - 180 Total Non-Current Assets - - - - - - 290 Total Assets and Deferred Outflows of Resources - 153,865 4,255,629 332,546 47,713 4,789,753 Liabilities and Equity Liabilities: 312 Accounts Payable - HUD PHA Programs <=90 days - - 150,252 1,855 11,056 163,163 322 Accrued Compensated Absences - Current Portion - - 44,947 - - 44,947 331 Accounts Payable - HUD PHA Programs - - - - - - 342 Deferred Revenues - - 6,188 - - 6,188 345 Other Current Liabilities - - 189,089 - - 189,089 346 Accrued Liabilities - Other - - - - - 310 Total Current Liabilities - - 390,476 1,855 11,056 403,387 Noncurrent Liabilities: 353 Noncurrent Liabilities - Other - - 567,268 - - 567,268 354 Accrued Compensated Absences - Non Current - - 134,841 - - 134,841 350 Total Noncurrent Liabilities - - 702,109 - - 702,109 300 Total Liabilities - - 1,092,585 1,855 11,056 1,105,496 Equity: 509.3 Restricted Fund Balance - 153,865 271,897 - - 425,762 511.3 Assigned Fund Balance - - 2,891,147 330,691 36,657 3,258,495 512.3 Unassigned Fund Balance - - - - - - 513 Total Equity - Net Assets/Position - 153,865 3,163,044 330,691 36,657 3,684,257 600 Total Liabilities, Deferred Inflows of Resources and Equity - Net Assets/Position -$ 153,865$ 4,255,629$ 332,546$ 47,713$ 4,789,753$ 13     City Council 16 – 17 5/7/2024 CITY OF SANTA ANA, CALIFORNIA Housing Authority of the City of Santa Ana Financial Data Schedule of Revenues, Expenses, and Changes in Equity For the Fiscal Year Ended June 30, 2023 Line Item No. Account Description Family Self Sufficiency Program FSS Escrow Forfeiture Account Housing Choice Vouchers Mainstream Vouchers Emergency Housing Voucher ARPA Total Revenues 70600 HUD PHA Operating Grants 196,227$ -$ 49,499,200$ 2,928,498$ 1,218,520$ 53,842,445$ 71100 Investment Income - Unrestricted - ADMIN - - - - - - 71400 Fraud Recovery - - 400 - - 400 71500 Other Revenue - 153,865 50,808 15,950 87,450 308,073 72000 Investment Income - Restricted - HAP - - - - - - 70000 Total Revenue 196,227 153,865 49,550,408 2,944,448 1,305,970 54,150,918 Expenses Administrative: 91100 Administrative Salaries - - 1,353,638 80,912 34,973 1,469,523 91200 Auditing Fees - - 18,717 560 52 19,329 91400 Advertising and Marketing - - 12,138 - - 12,138 91500 Employee Benefit Contributions - Administrative - - 746,215 43,244 20,757 810,216 91600 Other Operating - Administrative - - 642,101 14,450 5,398 661,949 91800 Travel, Training & Transportation - - 2,248 - - 2,248 91810 Allocated Overhead - - 249,103 14,408 6,327 269,838 91900 Other - - 61,125 2,550 3,825 67,500 91000 Total Operating - Administrative Expenses - - 3,085,285 156,124 71,332 3,312,741 Tenant Services: 92100 Tenant Services - Salaries 115,512 - - - 173,933 289,445 92300 Employee Benefit Contributions - Tenant Services 76,887 - - - - 76,887 92400 Tenant Services - Other 3,828 - - - 91,327 95,155 92500 Total Tenant Services 196,227 - - - 265,260 461,487 General Expenses: 96140 All Other Insurance - - - - - - 96200 Other General Expenses - 794,197 520 377 795,094 96210 Compensated Absences - - - - - - 96000 Total Operating - General Expenses - - 794,197 520 377 795,094 96900 Total Operating Expenses 196,227 - 3,879,482 156,644 336,969 4,569,322 97000 Excess Operating Revenue over Operating Expenses - 153,865 45,670,926 2,787,804 969,001 49,581,596 97300 Housing Assistance Payments - 44,718,751 2,586,852 1,284,998 48,590,601 97350 HA Portability-In - 28,638 16,094 92,871 137,603 90000 Total Expenses 196,227 - 48,626,871 2,759,590 1,714,838 53,297,526 10093 Transfers between Program & Project-In - - - - - - 10094 Transfers between Program & Project-Out - - - - - - 10000 Excess (Deficiency) of Operating Revenues Over (Under) Expenses -$ 153,865$ 923,537$ 184,858$ (408,868)$ 853,392$ Memo Account Information: 11030 Beginning Equity - - 2,239,507 145,833 445,525 2,830,865 11040 Prior period Adjustments and Equity Transfers - - - - - 11050 Changes in Compensated Absence Balance - - - - - 11190 Unit Months Available - - 34,344 2,772 1,068 38,184 11210 Number of Unit Months Leased - - 33,615 1,644 750 36,009 11170 Administrative Fee Equity - - 2,891,147 330,691 36,657 3,258,495 11180 Housing Assistance Payments Equity - 153,865 271,897 - - 425,762 Line 11170 & 11180 - 153,865 3,163,044 330,691 36,657 3,684,257$ Line 513 - 153,865 3,163,044 330,691 36,657 -$ -$ -$ -$ -$ 14     City Council 16 – 18 5/7/2024 15 CITY OF SANTA ANA, CALIFORNIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2023 Section I – Summary of Auditors’ Results Financial Statements 1.Type of auditors’ report issued:Unmodified 2.Internal control over financial reporting: Material weakness(es) identified? yes x no Significant deficiency(ies) identified? yes x none reported 3.Noncompliance material to financial statements noted? yes x no Federal Awards 1.Internal control over major federal programs: Material weakness(es) identified? yes x no Significant deficiency(ies) identified? x yes none reported 2. Type of auditors’ report issued on compliance for major federal programs:Unmodified 3.Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)? x yes no Identification of Major Federal Programs Assistance Listings Number(s) Name of Federal Program or Cluster 14.218 Community Development Block Grant – Entitlement Grants Cluster 21.027 COVID-19 - Coronavirus State and Local Fiscal Recovery Funds 21.023 COVID-19 - Emergency Rental Assistance 93.137 COVID-19 - Community Programs to Improve Minority Health Grant 97.067 Homeland Security Grant Program Dollar threshold used to distinguish between Type A and Type B programs: $ 3,000,000 Auditee qualified as low-risk auditee? x yes no     City Council 16 – 19 5/7/2024 16 CITY OF SANTA ANA, CALIFORNIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED) FOR THE YEAR ENDED JUNE 30, 2023 Section II – Financial Statement Findings Our audit did not disclose any matters required to be reported in accordance with Government Auditing Standards. Section III – Findings and Questioned Costs – Major Federal Programs 2023-001 - Reporting Federal Agency: U.S. Department of Health and Human Services Federal Program Name: COVID-19 - Community Programs to Improve Minority Health Grant Assistance Listing Number: 93.137 Award Period: July 1, 2021, through December 30, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance and other matter Criteria or Specific Requirement: Prime recipients awarded a federal grant greater than or equal to $30,000 are subject to FFATA sub-award reporting requirements as outlined in the Office of Management and Budgets guidance issued August 13, 2020. The prime recipient is required to file a FFATA subaward report by the end of the month following the month in which the prime recipient awards any sub-grant greater than or equal to $30,000. Condition: The City is a prime recipient and provided subawards totaling $3,599,804 to four recipients, each over the $30,000 reporting threshold. FFATA reports were not filed for these sub- grants awarded until after inquiry by auditors. Questioned Costs: None. Context: The City is a prime recipient and provided subawards totaling $3,599,804 to four recipients, each over the $30,000 reporting threshold. FFATA reports were not filed for these sub-grants awarded until after inquiry by auditors. Cause: There was turnover in the department overseeing the program and knowledge of FFATA reporting requirements, if any, was not passed along due to the turnover. Effect: The City was not in compliance with the FFATA reporting requirements. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the City implement policies and procedures to ensure that FFATA reporting occurs for all subawards of $30,000 or more for all federal awards and that the reporting be performed timely. Views of Responsible Officials: The City’s Grant Management Policy requires grant administering departments to ensure compliance with the Uniform Guidance and all other requirements per their grant agreements. The City will update its procedures for accepting new federal grant awards and inform departments of the Uniform Guidance and Compliance Supplement, including the FFATA reporting requirements.     City Council 16 – 20 5/7/2024 17 CITY OF SANTA ANA, CALIFORNIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED) FOR THE YEAR ENDED JUNE 30, 2023 Section II – Financial Statement Findings Our audit did not disclose any matters required to be reported in accordance with Government Auditing Standards. Section III – Findings and Questioned Costs – Major Federal Programs 2023-002 - Reporting Federal Agency: U.S. Department of Health and Human Services Federal Program Name: COVID-19 - Community Programs to Improve Minority Health Grant Assistance Listing Number: 93.137 Award Period: July 1, 2021, through December 30, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance and other matter Criteria or Specific Requirement: Federal Financial Reports (SF-425) should be submitted within 30 days of the end of each quarter. Condition: Three of the four reports for the fiscal year ended June 30, 2023 were not submitted timely. Questioned Costs: None. Context: Three of four reports required during the fiscal year were not submitted timely. Cause: There was turnover in the department and the tracking of reporting deadlines was tracked personally by an employee who terminated employment with the City. Effect: The City did not timely comply with its reporting requirements. Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the City review its processes for managing grants, whereby deadlines for reporting, and other compliance requirements, are not isolated solely within one individual's tracking system. Views of Responsible Officials: The department administering the COVID-19 – Community Programs to Improve Minority Health Grant will review and update procedures to ensure the status of all federal grant compliance requirements are properly tracked. Grant related documents and files will be saved in a secure network location that can be accessed by grant managers. When there is employee turnover, the department will ensure effective knowledge transfer takes place to maintain continued compliance with federal grant requirements.     City Council 16 – 21 5/7/2024 18 CITY OF SANTA ANA, CALIFORNIA SUMMARY SCHEDULE OF PRIOR-YEAR AUDIT FINDINGS FOR THE YEAR ENDED JUNE 30, 2023 Section I – Financial Statement Findings None noted. Section II – Findings and Questioned Costs – Major Federal Programs 2022-001 - Suspension and Debarment Federal Agency: U.S. Department of Treasury Federal Program Name: Coronavirus State and Local Fiscal Recovery Funds Assistance Listing Number: 21.027 Award Period: March 3, 2021, through December 31, 2024 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or Specific Requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The City should have internal controls designed to ensure compliance with those provisions. Condition: The City was not able to provide supporting documentation that the City verified the vendor was not suspended or debarred prior to entering the transaction. Status: Corrected.     City Council 16 – 22 5/7/2024       City Council 16 – 23 5/7/2024 Finance and Management Services www.santa-ana.org/finance Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Blanket Order Contract for Postage, Supplies, and Shipping Parcels AGENDA TITLE Award Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and Shipping Parcels in an Annual Amount Not to Exceed $200,000 (Specification No. 24-043) (General Fund) RECOMMENDED ACTION Award Blanket Order Contract to Quadient, Inc. for postage, supplies, and shipping parcels for an initial one-year term beginning May 8, 2024 and expiring on May 7, 2025, with provisions for annual renewal of the contract until terminated. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Finance and Management Services Agency’s Central Services Division provides automated mailing services for the City, including bulk mailing of public notices for meetings, neighborhood meeting invitation flyers, business tax certificates, and various other daily mailings. On July 6, 2023, the Finance and Management Services Agency purchased a Quadient iX-9 Automated Mailing Machine after staff performed market research and determined it was the automated mailing machine that best fit the City’s needs. This machine was installed and has been utilized since October 2023, replacing an older Quadient mailing machine, the Hasler Neopost IM5000 Mailing System, purchased in 2014 which had become non-compliant due to updated United States Postal Service (USPS) standards and regulations related to Intelligent Mail Indicia. Previously, the process to pay for USPS Postage required the City to provide a check payable to the USPS, which would then transfer payment to Quadient for depositing into an online account accessible to the City for as-needed postage. The postage payment process has since changed, and with the new Quadient machine, USPS Postage is pre-paid by Quadient, then invoiced to the City on an as-needed basis. The cost of shipping parcels and mailing machine supplies (mail meter strips,     City Council 17 – 1 5/7/2024 Award a blanket order contract for postage, supplies, and shipping parcels May 7, 2024 Page 2 4 2 3 9 shipping labels, and ink) is also billed to the City under this contract. Based on historical spending and anticipated increase of services, staff recommends creating a Blanket Order Contract with an annual not-to-exceed amount of $200,000 to ensure sufficient postage and related resources are available. Staff is also requesting the ability to automatically renew the contract annually, as payment of postage can only be made via Quadient, and the City does not foresee any shortage of shipping needs in the near or distant future. The Blanket Order Contract will be terminated when no longer needed by the City. FISCAL IMPACT Funding is available in the current FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budget for City Council consideration. Fiscal Year Accounting Unit- Account # Fund Description Accounting Unit, Account Description Amount 2023-24 May – Jun 01110120- 63020 General Fund/FIN/MGMT SVS - Purchasing Postage/Printing $33,334 2024-25 Jul – May 01110120- 63020 General Fund/FIN/MGMT SVS - Purchasing Postage/Printing $166,666 Submitted By: Kathryn Downs, Executive Director of Finance and Management Services Approved By: Alvaro Nuñez, Acting City Manager     City Council 17 – 2 5/7/2024 Public Works Agency www.santa-ana.org/public-works Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Purchase of Three Chevrolet Equinox SUVs for the Public Works Agency AGENDA TITLE Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in an Amount Not to Exceed $109,290 (Specification No. 24-060) (Non-General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to Guaranty Chevrolet Motors, Inc. for three 2024-2025 Chevrolet Equinox SUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a total amount not to exceed $109,290. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency’s Parks, Fleet, and Facilities Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. With the assistance of the Fleet Services Team, Staff has identified a need for additional vehicles for the Refuse Enterprise of the Public Works Agency (PWA). On November 7, 2023, City Council awarded a Purchase Order to Guaranty Chevrolet Motors, Inc. (Vendor) for the one-time purchase of one 2024 Chevrolet Silverado 1500 standard bed truck. On December 19, 2023, City Council awarded a second Purchase Order for two additional trucks for a total of three 2024 Chevrolet Silverado 1500 standard bed trucks for PWA. Due to unforeseen circumstances, the Vendor will no longer be able to deliver the three trucks as ordered by the City. Additionally, since the manufacturer’s ordering window has closed, the vendor can no longer place a new order for these three trucks by the end of this fiscal year. Guaranty Chevrolet Motors, Inc., has committed to satisfying the City’s need for vehicles by holding three Chevrolet Equinox SUVs currently available on their lot for our purchase. Prior to these Purchase Orders being issued, a separate Purchase Order was awarded to National Auto Fleet Group by City Council for two Ford F-150 trucks on October 18, 2022. However, it was cancelled due to limited manufacturer allocations and ordering window deadlines.     City Council 18 – 1 5/7/2024 Purchase of Three Chevrolet Equinox Vehicles for Public Works Agency May 7, 2024 Page 2 4 2 3 4 Since then, PWA has grown and has identified a need for three vehicles to adequately allow staff members to perform their daily tasks in the field. In order to continue to conduct business, PWA opted to rent the required vehicles on a month-to-month basis. Although this temporary solution has satisfied needs while vehicles are on-order and in production, it is not a cost-efficient nor ideal solution. After researching possible procurement options and considering the series of fulfillment issues that have transpired beginning in October 2022, Staff recommends procuring three Chevrolet Equinox SUVs that are immediately available for purchase at Guaranty Chevrolet Motors, Inc. FISCAL IMPACT Funds are budgeted and available for expenditure in the current Fiscal Year 2023-24 budget. Fiscal Year Accounting Unit- Account # Fund Description Accounting Unit, Account Description Amount 2023-24 06917640- 66400 Refuse Collection Service Fund Refuse Collection Service, Machinery & Equipment $109,290 TOTAL $109,290 EXHIBIT(S) 1. Guaranty Chevrolet Quote Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager     City Council 18 – 2 5/7/2024 EXHIBIT 1     City Council 18 – 3 5/7/2024 Public Works Agency www.santa-ana.org/public-works Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Final Tract Map 2022-03, County Tract Map No. 19195 AGENDA TITLE Receive and File the Notification by the City Engineer of the Final Tract Map No. 2022- 03, County Tract Map No. 19195 at 717 South Lyon Street (Applicant: Toll West Coast, LLC) (No Fiscal Impact) RECOMMENDED ACTION Receive and file the notification. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION On September 26, 2022, the Planning Commission approved Tentative Tract Map 2022-03 (Orange County Tract Map No. 19195), to allow for the subdivision of the property at 717 South Lyon Street into 51 condominium units and the construction of an attached townhome development (Exhibit 1). Pursuant to the Santa Ana Municipal Code (SAMC) Section 34-127, the review and approval of a Tentative Tract Map is vested in the Planning Commission. Prior to the expiration of the approved Tentative Tract Map, a Final Tract Map is submitted to the City Engineer for review and approval. Pursuant to SAMC Section 34-183, the City Engineer shall notify the City Council that the Final Tract Map is being reviewed for final approval. The approval of the Final Tract Map is vested in the City Engineer. The City Engineer is in the process of reviewing the Final Tract Map (Exhibit 2) for technical accuracy, substantial conformance with the Tentative Tract Map, and Compliance with the Subdivision Map Act and City Subdivision Regulations. The City Engineer shall approve or disapprove this map within 10 days after the City Council meeting of May 7, 2024. This report serves as official notification to City Council that Final Tract Map No. 19195 is under review. FISCAL IMPACT There is no fiscal impact associated with this action.     City Council 19 – 1 5/7/2024 Final Tract Map 2022-03, County Tract Map No. 19195 May 7, 2024 Page 2 4 2 2 5 EXHIBIT(S) 1. Tentative Tract Map 2. Final Tract Map Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager     City Council 19 – 2 5/7/2024 EXHIBIT 1     City Council 19 – 3 5/7/2024 EXHIBIT 2     City Council 19 – 4 5/7/2024     City Council 19 – 5 5/7/2024     City Council 19 – 6 5/7/2024     City Council 19 – 7 5/7/2024 Community Development Agency www.santa-ana.org/community-development Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Amendment to the Agreement with Orange County Children’s Therapeutic Art Center AGENDA TITLE Approve an Amendment to the Agreement with Orange County Children’s Therapeutic Art Center to Expand Workforce Readiness and Skills Training RECOMMENDED ACTION Authorize the City Manager to execute a first amendment to the agreement with Orange County Children’s Therapeutic Arts Center, to increase the amount by $100,000, for a total agreement amount not to exceed $300,000, and increase the number of youth served from 20 to 30 (Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION At its regularly scheduled February 8th meeting, the Youth Council, a committee of the Workforce Development Board, approved the above recommended action by a vote of 6-0-1-2 (Dr. Anna Jimenez-Hami abstained; Ignacio Alegre, Anthony Sandoval absent). Under the authority of the Workforce Innovation and Opportunity Act (WIOA), the Santa Ana Workforce Development Board (WDB) recently procured Youth Service Providers to serve at-risk WIOA eligible Santa Ana youth to provide workforce readiness and skills training. Following the evaluation and scoring of the two proposals by the Youth Council Committee, the City Council awarded the Orange County Children’s Therapeutic Art Center (OCCTAC) the contract at the June 20, 2023 City Council meeting, to oversee WIOA services for the Program Year 2023-2024. WIOA regulations stipulate that 20% of the youth formula funds are allocated to work experience for the youth participants. After reviewing the Program Year (PY) 2023-24 youth budget, staff determined that the current work experience expenditure would fall short of this requirement. This was brought back to the Youth Council for discussion at their February 8th meeting. After discussion, the Youth Council is recommending to increase the agreement with OCCTAC by $100,000 (Exhibit 1). This amendment will also increase the number of participants from 20 to 30, which would align the work experience expenditure in compliance with WIOA regulations.     City Council 20 – 1 5/7/2024 Amendment to the Agreement with Orange County Children’s Therapeutic Art Center May 7, 2024 Page 2 4 2 1 0 FISCAL IMPACT Funds in the amount of $100,000 are available in the FY 2023-24 budget WIOA Youth account (no. 12318763-69135) for the OCCTAC agreement. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2024-25. Fiscal Year Accounting Unit – Account No. Fund Description Account Unit, Account Description Amount FY 2023-24 12318763-69135 WIOA Youth Payment to Subagent $100,000 TOTAL $100,000 EXHIBIT 1. Amendment to Agreement with Orange County Children’s Therapeutic Arts Center Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, Acting City Manager     City Council 20 – 2 5/7/2024 AMENDMENT TO SUBAWARDAGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT WITH ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER THIS AMENDMENT to the above-referenced subaward agreement is entered into on May 7, 2024, by and between Orange County Children's Therapeutic Arts Center ("Subrecipient"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A.The parties entered into Agreement No. A-2023-118 ("Agreement") dated July l, 2023, to operateworkforce development programs for at-risk youth that provide preparation for secondary and post­secondary education, occupational training, and employment skills for entry into the labor market.The term of the Agreement runs through June 30, 2024 and is current and in-effect.B.The parties wish to amend the Agreement to increase the overall amount granted to Subrecipient.No further terms are contemplated by this Amendment. The Parties therefore agree: 1.Section II, A, City's Obligations, is hereby amended to increase the overall amount awarded by$100,000.00. The total amount awarded during the term of the Agreement shall not exceed$300,000.00.2.Except as modified by this Amendment, all terms and conditions of the Agreement, shall remain infull force and effect.IN WITNESS WHEREOF, the parties hereto have executed this Amendment to the Agreement on the date and year first written above. ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO Oty Attorney (;//2. i:.,fihr!::t.�rrcr tl,_4-� -�Assistant City Attorney RECOMMENDED FOR APPROVAL Michael Garcia Executive Director Community Development Agency CITY OF SANTA ANA Alvaro Nuñez Acting City Manager SUBCONTRACTOR By0:Jib-#-: Title: Executive Director Tax ID: 33-0930891 Page 1 ofl EXHIBIT 1     City Council 20 – 3 5/7/2024 EXHIBIT B 1 AGENCY PERFORMANCE PLAN 2023-2024 Orange County Children’s Therapeutic Arts Center WIOA YOUTH POPULATION Youth Population Ages # of Youth to be Served In-School 16-18 6 Out-of-School (80% minimum) 16-24 24 TOTAL NUMBER OF YOUTH TO BE SERVED 30 PROJECTED ENROLLMENTS & EXPENDITURES (NOTE: 80% OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31, 2023) Quarter # of Enrollments per Quarter Estimated Expenditures per Quarter 1st $30,000 2nd (100% Enrollment Required) $40,000 3rd $130,000 4th $100,000 TOTAL $300,000 14 WIOA ELEMENTS mark a “x” next to the elements provided in your program PERFORMANCE MEASURES (Projected Benchmarks subject to change Baseline=BL ) 1.Tutoring, study skills training, dropout prevention strategies 1.% of Participants who are in education/training, or in unsubsidized employment during the 2nd quarter after exit Benchmark: 71% 2.Alternative secondary school services or dropout recovery 3.Paid & unpaid work experience that have academic and occupational components, which may include: summer employment, pre-apprenticeship, internships & job-shadowing, or On-the-Job training (20% of funds must be used for this element) 2.% of Participants who are in education/training, or in unsubsidized employment during the 4th quarter after exit Benchmark: 80% 4.Occupational skills training—priority for recognized credentials aligned with sectors in- demand 3.The median earnings of Participants in unsubsidized employment during the 2nd quarter after exit Benchmark: $4,400 5.Education offered concurrently with workforce preparation activities 4. % of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skill gains Benchmark: 75% 6.Leadership development-community service & peer centered activities 7.Supportive Services 8.Adult mentoring 9.Follow-up services for not less than 12 months after exit (required) 5.% of Participants who obtain a recognized postsecondary credential or secondary diploma during participation OR within 1 year after exit Benchmark: 64.2% 10.Comprehensive guidance & counseling drug & alcohol, etc. 11.Financial literacy 6.Effectiveness in serving employers Benchmark: BL* *Pending further State and Federal guidance. 12.Entrepreneurial skills training 13.Labor marker information-career awareness and exploration 14.Activities to help youth prepare for and transition to postsecondary education EXHIBIT 1     City Council 20 – 4 5/7/2024 Revised Budget Form 2023-2024 Organization Name: OC Children’s Therapeutic Arts Administrative Cost (Not to Exceed 10%) Total Program Cost Total WIA Cost Match/In Kind Personnel Salaries 1. Program Coordinator .88 FTE 47 weeks $26/hr. 35 hrs. per wk. $42,770.00 $42,770.00 Exe. Director $80,000 2. Case Manager .88 FTE 24 weeks $22/hr. 35 hrs. per wk. $18,480.00 $18,480.00 3. Job Developer & Case Manager .63 FTE 47 weeks $22/hr. 25 hrs. per wk. $25,850.00 $25,850.00 Acct. Clerk $20,000 4. Career Counselor & Job Developer .50 FTE 43 weeks $22/hr. 20 hrs. per wk. $18,920.00 $18,920.00 Office Mgr. $30,000 5. Technology Instructor .50 FTE 32 weeks $28/hr. 20 hrs. per wk. $17,920.00 $17,920.00 6. Arts Instructor .38 FTE 32 weeks $28/hr. 15 hrs. per wk. $13,440.00 $13,440.00 Program Staff $80,000 7. Literacy Coach .25 FTE 32 weeks $20/hr. 10 hrs. per wk. $6,400.00 $6,400.00 SAC Instructors $80,000 8. Numeracy Coach .25 FTE 32 weeks $20/hr. 10 hrs. per wk. $6,400.00 $6,400.00 Child Dev. Certificate $60,000 Personnel Benefits 1. Program Coordinator $4,277.00 $4,277.00 $8,000 2. Case Manager $1,848.00 $1,848.00 3. Job Developer $2,585.00 $2,585.00 $2,000 4. Career Counselor $1,892.00 $1,892.00 $3,000 5. Technology Instructor $1,792.00 $1,792.00 6. Arts Instructor $1,344.00 $1,344.00 $8,000 7. Literacy Coach $640.00 $640.00 $8,000 8. Numeracy Coach $640.00 $640.00 $6,000 Total Personnel Salaries & Benefits $165,198.00 $165,198.00 $385,000 Operating Expenses Rent $105,000 Utilities $11,200 Phones $13,000 Internet Fees see phone Parking Fees $200.00 $200.00 N/A Security N/A Maintenance $12,000 Insurance $11,500 Equipment rental fees* N/A Equipment rental fees* N/A Vehicle lease* $2,000.00 $2,000.00 N/A Office expenses (consumables) $2,500.00 $2,500.00 $15,000 Accounting Services $58,000 Legal Services N/A Auditing Services 12,000 Indirect Cost* $18,444.00 $18,444.00 N/A Staff Training N/A Staff Conferences $1,000.00 $1,000.00 N/A Staff Travel/Mileage $200.00 $200.00 N/A Participant Wages* $80,000.00 $80,000.00 N/A Supportive Services* $19,500.00 $19,500.00 N/A Participant Incentives* $5,458.00 $5,458.00 N/A Youth Conferences $1,500.00 $1,500.00 N/A Follow up 4,000.00 4,000.00 Total Operating Expenses $18,444.00 $116,358.00 $134,802.00 $237,700 GRAND TOTAL (Personnel + Operating) $18,444.00 $281,556.00 $300,000.00 $622,700 EXHIBIT 1     City Council 20 – 5 5/7/2024 EXHIBIT G WIOA 2023-2024 Grant Personnel______________________________________ ____________________ _$ 165,198.00 Coordinator – .88 FTE for 47 weeks: (Benefits Included) 35 hours a week for 47 weeks @ $26.00 per hour The Coordinator will work 35 hours a week for 47 weeks providing: recruitment & eligibility intake, assessment, documentation & case notes; identify barriers and goals; monitor progress & goals; meet regularly with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network and youth council meetings; organize and attend OCCTAC – WIA Staff Meetings and document input; organize relative activities. Distribute WEX hours to youth and keep track of all paid hours and supportive service activities. Also, the coordinator will aid youth during follow-ups, and complete any related documentation. Case Manager - .88 FTE for 24 weeks: (Benefits Included) 35 hrs. a week for 24 weeks @ $22.00 per hour The Case manager includes providing documentation & case notes; identify barriers and goals; monitor progress & goals; meeting regularly with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network ad youth council meetings; organize and attend OCCTAC- WIA Staff meetings and document input; organize related activities, such as: workshops, mock interviews etc. Job Developer / Case Manager – .63 FTE for 47 weeks (Benefits Included) 25 hours a week for 47 weeks @ $22.00 per hour The Job developer is responsible for creating job opportunities for clients by researching, identifying and soliciting commitments from possible sources of employment; and providing clients with soft skills and job search training. Job developer will also locate employment opportunities that fit each individual youth depending on barrier such as Disability, probation, or parenting youth. The Case manager portion of this position includes providing documentation & case notes; identify barriers and goals; monitor progress & goals; meeting regularly with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network ad youth council meetings; organize and attend OCCTAC- WIA Staff meetings and document input; organize related activities, such as: workshops, mock interviews etc. Career Counselor & Job Developer – .50 FTE for 43 weeks: (Benefits Included) 20 hours a week for 43 weeks @ $22.00 per hour: The respective position will be responsible for providing educational and career training to all WIA participants; mentoring and assisting with related work experience placement; observing and monitoring participants with technical/artistic skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. The Job developer is responsible for creating job opportunities for clients by researching, identifying, and soliciting commitments from possible sources of employment; and provide clients with soft skills and job search training. Job developer will also locate employment opportunities that fit each individual youth depending on barrier such as Disability, probation, or parenting youth. Technology Instructor – .50 FTE for 32 weeks: (Benefits Included) 20 Hours a week for 32 weeks @ $28.00 per hour: The respective position will be responsible for providing educational and career training to all WIA participants as it relates to the technology field; mentoring and assisting participants with related work experience placements; observing and monitoring participants with technical skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular tem meetings. EXHIBIT 1     City Council 20 – 6 5/7/2024 EXHIBIT G Arts Instructor – .38 FTE for 32 weeks: (Benefits Included) 15 Hours a week for 32 weeks @ 28.00 per hour: The respective position will be responsible for providing educational and career training in the Arts to all WIA participants; mentoring and assisting participants with related work experience placements; observing and monitoring participants with artistic skills; documentation progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. Literacy/Instructor – .25 FTE for 32 weeks: (Benefits Included) 10 hours a week for 32 weeks @ $20.00 The respective position is responsible for assessing the literacy and basic skills of all WIA participants; teaching WIA participants learning and literacy strategies; monitoring & documenting literacy progress throughout the program; meeting regularly with WIA participants and attending regular team meeting. Numeracy Coach/Instructor – .25 FTE for 32 weeks: (Benefits Included) 10 hours a week for 32 weeks @ $20.00 The respective position will be responsible for assessing the numeric and basic skills of all participants; teaching WIA participant’s learning and mathematical problem-solving strategies; monitor & documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. Rent ________ ___ _______ ______ ___ _ $0.00 Utilities _______ _ __________ $0.00 Phones ________________ ___________ $0.00 Internet ________ _ $0.00 Parking Fees _________ _______ ____________________ $_ 200.00 Funds allocated for parking fees at CWA Conference, Trainings, and Campus visits. Security _________ _______ ___________________ $0.00 Maintenance _________ _______ ___________________ $ 0.00 Insurance ________ _ $0.00 Equipment rental Fees__ _________ _______ __________________ $0.00 Accounting Services _$0.00 Vehicle Lease _________ ______ ____________ _______$_2,000.00 Funds Allocated for the rental of 1-2 buses for Field trips Bus Rental $500 each EXHIBIT 1     City Council 20 – 7 5/7/2024 EXHIBIT G Office Expenses___________________ _____________________________________ $2,500.00 Office Supplies: as needed for 1 year $1,000.00. Office supplies (copy paper, files, folders, pens, highlighters, paper clips etc.) will be purchased as needed by WIOA staff members though out the year to assist in administration work, resource information, youth, workshops, meetings, and classes. Food: as needed for Field Trip and Conference: $ 2 field trips: 2 X $300 = $600 2 conference trainings $400 TABE Test Material $500 Purchase necessary TABE Test score sheets to asses’ students before and after program session. Legal Assistance _________ _______ ___________________ $0.00 Auditing Services _ _________ _____ __ ___________________ $0.00 Staff Training ________________________________________ ____________________ $0.00 Staff Conferences_________________________________________ _________ ______ $1,000.00 CWA conference registration fee for 1 or 2 case managers Staff Travel/Mileage ____ $200.00 Mileage for WIA Staff as needed for 1 year $200 Mileage reimbursement will be made for WIA Staff for driving to WIA required events. Such as YSPN meetings, Staff trainings, driving youth to necessary events (fields trips, Youth council meetings, City Council Meetings, WEX placements, resource or referral appointments) Stipends and Wages for 30 Participants_______________ ______$_80,000.00 Training Stipends (in school – out of school youth) – 30 participants First 10 hours: participants given $125 stipend to participate in program Second 10 hours: participants given $125 stipend to participate in program Third 10 hours: participants given $125 stipend to participate in program Fourth 10 hours: participants given $125 stipend to participate in program After stipends completion Months 3 – 11: participants are paid $17.00 per hour for Work based learning (5 -10 hours per week or as funds become available) Supportive Service_________________________________________ ___________ $19,500.00 Buss Pas/Gas Voucher: As needed for 30 participants $11,055.00 20 bus passes @65.55each for 5 months $6,555.00 10 gas cards @$50.00 Each month for 9 months $4,500.00 Funds are allocated for youth who need transportation related support. Work Related supplies: As needed for 30 participants $3,000.00 Work related and Skills building tools, book, portfolios. Items needed for job interviews, Employment opportunity, employment enhancement trainings and clothing, supplies. EXHIBIT 1     City Council 20 – 8 5/7/2024 EXHIBIT G Academic Support: As needed for 30 – participants $4,125.00 Tuition Support for certificates or other related academic programs for 30 participants; books for related course work, laptops, tutoring supplies, and college field trips and other academic supplies. Fingerprinting/TB Test; as needed for 30 participants $1,320.00 30 fingerprinting @$19.00 each $570.00 and 25 TB test @$30 each $750.00 Funds allocated for Dept. of Justice Clearance & TB test for employment. Program Incentives __________________________________________________ $5,458.00 High School Dropouts $50 incentive for every two modules or classes completed leading to a High School Diploma 4 Youth x 5 (10 modules) = 10 x $50 = $ 500.00 High School Diploma or Post-Secondary Education $100 incentive for obtaining high school diploma; registering for Fall or Spring Semester at post-secondary institution; or obtaining a credential. 20 youth = $1,958 Basic Skills Deficient (BSD) Youth $25 incentive for increasing their EFL score by at least one level in either Math or Reading subjects for participants that are identified as basic skills deficient upon enrollment. 60 youth = $1,500 Employment $25 incentive for submitting a job application and obtaining a job interview. 20 youth = $500 $50 incentive for obtaining employment. 20 youth = $1,000 Youth Conferences $1,500.00 CWA conference registration fee for 1-2 currently enrolled youth Follow up $4,000.00 Indirect Cost ______________________ _______ ________________ ______$18,444.00 10% de Minimis Program Documents: a. WIA Youth Sign in Sheet: Participants will log and track all activities and hours accumulated on a day- by-day basis and have supervisor sign to confirm time of arrival and departure to their activities. Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session etc. EXHIBIT 1     City Council 20 – 9 5/7/2024 EXHIBIT G b. WIA Youth Time Sheet: Participant will turn in a weekly time sheet with all hours accumulated throughout the weeks in activities attended. Youth will be asked to log their tasks in detail to provide proof of the activities attended. Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session and any other supplemental hours approved by supervisor. c. WIA Staff Time sheet: Staff will turn in a weekly time sheet with hours worked for meetings with WIA youth, WIA administration, teaching a WIA class or Workshop, or Tutoring and preparing for youth appointments, as well as any additional supplemental hours approved by WIA staff supervisor and administrator intended for WIA program purposes only. 53 % of the budget will be directly spent on youth in the form of paid work experience, stipends, certificates training, college tuition support and other support services. EXHIBIT 1     City Council 20 – 10 5/7/2024 Finance and Management Services www.santa-ana.org/finance Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Award a contract to CliftonLarsonAllen LLP for professional auditing services AGENDA TITLE Award a Contract to CliftonLarsonAllen LLP for Professional Auditing Services, in an Aggregate Amount Not to Exceed $1,020,030, for up to a Five-Year Term (General Fund and Non-General Fund) RECOMMENDED ACTION Award a contract to CliftonLarsonAllen LLP for professional auditing services, for a three-year period beginning with the fiscal year-ending June 30, 2024 through June 30, 2026, with a provision for one two-year renewal exercisable by the City Manager, for the fiscal year-ending June 30, 2027 and June 30, 2028, for a total aggregate amount not to exceed $1,020,030 (Agreement A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Finance and Management Services Agency (FMSA) is responsible for overseeing the financial statement audits and examinations along with the preparation of the City’s Annual Comprehensive Financial Report. Annually, the City of Santa Ana utilizes the services of an independent Certified Public Accounting firm to conduct the annual audit of its financial statements, and state and federal grant audits (Single Audit). The audits are conducted in accordance with the generally accepted auditing standards and the Government Auditing Standards issued by the Comptroller General of the United States. The standard annual audits include evaluation of internal controls, determination of compliance to legal requirements, application of General Accounting Standards Board (GASB) requirements, and validation that the City’s financial statements are presented in accordance with Generally Accepted Accounting Principles (GAAP) in the United States of America. A total of six accounting firms submitted proposals in response to the Request for Proposal (RFP) No. 24-009 (Exhibit 2): Badawi & Associates, CliftonLarsonAllen LLP, Eide Bailey LLP, Macias, Gini & O’Connell LLP, Moss Adams LLP, and The Pun Group. The six proposals were evaluated and ranked by a Review Committee (Committee) comprised of Assistant Director of Finance and Management Services Agency,     City Council 21 – 1 5/7/2024 Award a contract to CliftonLarsonAllen LLP for professional auditing services May 7, 2024 Page 2 4 2 2 8 Accounting Manager, Supervising Accountant, and Police Administrative Budget Manager. The evaluation was based on the following factors: •Technical qualifications and experience of key members of the engagement team and the firm •Experience with similarly sized governmental agencies in providing the types of services outlined in the RFP •Financial stability and resources to handle all aspects of the engagement as specified in this RFP and provide ongoing support and technical assistance throughout the term of the agreement •Compliance with the requirements of the RFP. Thoroughness of auditors’ proposed scope of work, clearly defined schedule of work to be performed, and ability to meet required completion dates for key parts of the audit •Reasonableness of cost budget Based on the Committee’s evaluation and interviews with top-ranked proposers, the City’s current auditor, CliftonLarsonAllen LLP (CLA) was selected as the most qualified firm to conduct the City’s annual audit(s) and examinations (Exhibit 3). CLA demonstrated a high level of technical knowledge regarding all aspects of the City’s engagement and experience in the field of governmental accounting and auditing with similarly sized governments. Being one of the largest national accounting firms, CLA is able to offer various resources including, but not limited to, information technology software programs to streamline the audit process and complimentary training opportunities for City staff throughout the year. In addition, they proposed to include two Engagement Partners, which will provide the City with additional technical assistance in implementation of complex accounting standards. Their highly experienced audit team will allow the City to have a comprehensive, effective, and efficient audit. In accordance with the Government Finance Officers Association best practices regarding audit procurement, CLA will rotate their engagement partner and senior manager to provide a fresh perspective and ensure continued objectivity. CLA will conduct the following audits and reviews of the City: •Financial Statement Audit (Annual Comprehensive Financial Report) •Single Audit of Federal Grants •Audit of Air Quality Improvement Program •Appropriations Limit (GANN Limit) Review •Compliance Review of the City’s investment policy •U.S. Department of Housing and Urban Development (HUD) Real Estate Assessment Center submission attestation and review of HUD Financial Data Schedule for the Housing Authority •Preparation of the City’s State Controller’s Report •Measure X (Sales Tax) Compliance Report     City Council 21 – 2 5/7/2024 Award a contract to CliftonLarsonAllen LLP for professional auditing services May 7, 2024 Page 3 4 2 2 8 •Agreed Upon Procedures or other services as requested by the Executive Director of Finance and Management Services Agency The proposed cost for the first year of the new contact is $192,130, which is a 3.2% decrease in annual cost to the City compared to the current year cost of $198,535. The aggregate contract amount reflects annual fee increases of 3% going forward and is the lowest out of all proposals received. As such, staff recommends contracting with CLA to perform the annual auditing services for a period of three years and the option to renew for an additional two years. The Request for Proposal (RFP) No. 29-004 was advertised on February 7, 2024 and offers were solicited. A summary of the RFPs and offers received is as follows: 153 Vendors were notified 22 Vendors downloaded the RFP 12 Santa Ana vendors notified 6 Proposals received Outreach Efforts The Purchasing Division advertised this project on the City’s online bid management and publication system, which directly notified 12 Santa Ana vendors, one of which downloaded the RFP. The vendor based in Santa Ana submitted a proposal for consideration. However, it did not rank in the top three. Staff’s outreach efforts also included directly reaching out to audit firms well-known in local government circles requesting submission of proposals for the above-referenced RFP. FISCAL IMPACT Funds for these services will be included in the following fiscal years’ budget within the accounts noted below along with their respective audit related costs. The allocations are subject to non-substantive changes based on the actual work performed. Account #/Fund/Description FY23-24 FY24-25 FY25-26 FY26-27 FY27-28 FY28-29 01110110-62300 General Fund/ FIN/MGMT SVS- Accounting $30,000 $120,000 $123,600 $127,308 $131,127 $105,061 01110130-62300 General Fund/ FIN/MGMT SVS- Treasury Services $2,270 $2,340 $2,410 $2,480 $2,555 03116510-62300 $3,590 $3,700 $3,810 $3,920 $4,040     City Council 21 – 3 5/7/2024 Award a contract to CliftonLarsonAllen LLP for professional auditing services May 7, 2024 Page 4 4 2 2 8 Air Quality Improvement/ Planning-Air Quality Imp 14018760-62400 Housing Authority- Voucher Admin/ Housing Authority-Voucher Admin $20,000 $20,000 $20,000 $20,000 $20,000 67118021-62400/ COSA-RDA Obligation Retirement/ COSA RDA Oblig Retire Debt Srv $5,000 $5,000 $5,000 $5,000 $5,000 Various-62300 General Fund and Various Grant Funds $41,270 $43,250 $45,302 $47,413 $49,584 Total $30,000 $192,130 $197,890 $203,830 $209,940 $186,240 EXHIBIT 1. Professional Services Agreement with CliftonLarsonAllen LLP 2. Request for Proposal (RFP) #24-009, Professional Auditing Services 3. Response to RFP #24-009 – CliftonLarsonAllen LLP Submitted By: Kathryn Downs, Executive Director of Finance and Management Services Approved By: Alvaro Nuñez, Acting City Manager     City Council 21 – 4 5/7/2024 EXHIBIT 1     City Council 21 – 5 5/7/2024     City Council 21 – 6 5/7/2024     City Council 21 – 7 5/7/2024     City Council 21 – 8 5/7/2024     City Council 21 – 9 5/7/2024     City Council 21 – 10 5/7/2024     City Council 21 – 11 5/7/2024     City Council 21 – 12 5/7/2024     City Council 21 – 13 5/7/2024     City Council 21 – 14 5/7/2024     City Council 21 – 15 5/7/2024     City Council 21 – 16 5/7/2024     City Council 21 – 17 5/7/2024     City Council 21 – 18 5/7/2024     City Council 21 – 19 5/7/2024     City Council 21 – 20 5/7/2024     City Council 21 – 21 5/7/2024     City Council 21 – 22 5/7/2024     City Council 21 – 23 5/7/2024 REQUEST FOR PROPOSALS (RFP) NO. 24-009 FOR PROFESSIONAL AUDITING SERVICES CITY OF SANTA ANA KEY RFP DATES: The schedule below is tentative and subject to change at the discretion of City, with appropriate notice to prospective Proposers. Issue Date: Wednesday, February 7, 2024 Deadline for Questions: Wednesday, February 14, 2024, 4:00 P.M. Proposal Due Date: Thursday, February 29, 2024, 4:00 P.M. EXHIBIT 2     City Council 21 – 24 5/7/2024 CITY OF SANTA ANA TABLE OF CONTENTS I.BACKGROUND ........................................................................................................................... 3 II.OVERVIEW OF PROJECT .......................................................................................................... 5 III.SCOPE OF SERVICES ............................................................................................................... 5 IV.TERM OF AGREEMENT ............................................................................................................ 5 V.MINIMUM QUALIFICATIONS ...................................................................................................... 5 VI.RESPONSE TO RFP .................................................................................................................. 6 VII.CERTIFICATIONS (ATTACHMENTS) ....................................................................................... 10 VIII. REFERENCES .......................................................................................................................... 11 IX.MINIMUM SCOPE AND LIMIT OF INSURANCE ....................................................................... 11 X.SELECTION PROCEDURES & CRITERIA ............................................................................... 13 XI.WITHDRAWALS........................................................................................................................ 14 XII.GENERAL TERMS AND CONDITIONS .................................................................................... 15 XIII. AWARD OF AGREEMENT ........................................................................................................ 19 XIV. IMPLEMENTATION ................................................................................................................... 20 EXHIBITS Exhibits provided herein for Proposers’ reference only. EXHIBIT I – SCOPE OF SERVICES EXHIBIT II – SAMPLE AGREEMENT ATTACHMENTS A PROPOSER’S CERTIFICATION, PROPOSAL ITEM PRICING B REFERENCES C PROPOSER’S STATEMENT D NON-COLLUSION AFFIDAVIT E NON-LOBBYING CERTIFICATION F NON-DISCRIMINATION CERTIFICATION     City Council 21 – 25 5/7/2024 CITY OF SANTA ANA I.BACKGROUND The City of Santa Ana (City) is an economically diverse urban area in Orange County, California with a population of more than 300,000 residents. The City has a Council-Manager form of government with a voter-approved City Charter, six by-ward Council Members, and one Mayor elected at-large. The City has approximately 1,600 full-time employees who provide policing, right-of-way maintenance, water utility, land-use planning, affordable housing assistance, a homeless shelter, parks and recreation, a zoo, and library services; as well as internal administrative support services such as information technology, finance and human resources. The City contracts out for fire protection services, ambulance, animal control, and trash removal. More information about the City’s structure and services can be found in the narrative section of the annual budget document found here: https://www.santa-ana.org/budget/. A.Fund Structure The following funds and account groups were presented in the City’s Fiscal Year 2022-23 Annual Comprehensive Financial Report (ACFR): Fund Types/Account Group Number of Individual Funds Number of Funds on ACFR General Fund 22 1 Special Revenue Funds 42 8 Capital Projects Funds 47 7 Debt Service Funds 3 2 Enterprise Funds 9 7 Internal Service Funds 13 9 Private-Purpose Trust Funds 3 1 Custodial Funds 10 3 B.Finance Department Operations The Finance Department is headed by the Finance Director and consists of approximately 63 full-time and 15 part-time employees. The Department is responsible for Treasury & Customer Service, Purchasing, Budgeting, Payroll, and Accounting. The accounting functions are computerized using Lawson Infor software. The applications operating on this system include, but are not limited to: •General Ledger, •Accounts Receivable, •Accounts Payable, •Project Accounting, •Grant Management, •Purchasing, and •Asset Management City of Santa Ana RFP No. 24-009 Page 3 of 37     City Council 21 – 26 5/7/2024 CITY OF SANTA ANA The City has recently issued a Request for Proposal (RFP) for a new Enterprise Resource Planning (ERP) system and expects the implementation will be completed within the next two fiscal years. The new ERP system should provide the following integrated functionality: • Financial Management, including but not limited to: o General Ledger, o Budget, o Accounts Payable, o Accounts Receivable, o Purchasing/Procurement, o Inventory Management, o Capital Budgeting, o Project/Grant Accounting, o Fixed Assets Management, o Cashiering, o Bank Reconciliation, o Contracts Management, and o Vendor Management • Payroll processing, including Pay Administration, Benefits Administration, Time Entry, and Leave Management • Human Resources Management, including but not limited to: o Position Control, o Recruitment, o On-Boarding, o Employee Self Service, o Learning Management, o Performance Reviews, and o Employee Separation/Off-boarding C. Budgetary Basis of Accounting The City’s budget is adopted annually by the City Council and is prepared for each fund in accordance with its basis of accounting (generally modified accrual). The City Manager is responsible for developing and recommending the City’s annual operating budget, which is then submitted to the City Council for approval. In addition, the City Council may approve “carryover” of unspent budget from one Fiscal Year to the next to provide resources for project completions. The City Council and the City Manager have the authority to amend the budget during the year. The City’s Fiscal Year 2023-24 total budget is approximately $870 million with the General Fund budget totaling approximately $415 million. The City maintains budgetary controls to ensure compliance with legal provisions embodied in the appropriated budget approved by the City Council. The level of budgetary control exists at the department level. D. Component Units The City identified the Housing Authority of the City of Santa Ana and the Santa Ana Financing Authority as Blended Component Units. E. Federal, State and Local Assistance City of Santa Ana RFP No. 24-009 Page 4 of 37     City Council 21 – 27 5/7/2024 CITY OF SANTA ANA The City receives financial assistance in the form of state and federal programs which vary from year to year. Accordingly, compliance with the Single Audit Act of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) will be required. F. The City’s Annual Comprehensive Financial Reports and the Single Audit Reports for the last ten years are available on the City’s website at: https://www.santa-ana.org/financial-reports/ The audits of the City for the past eight (8) fiscal years were performed by CliftonLarsonAllen LLP (formerly White Nelson Diehl Evans LLP). It is anticipated that their work papers will be available for review. II. OVERVIEW OF PROJECT The City is seeking proposals from qualified Certified Public Accountant firms to perform its Annual Independent Audit. The audits are to be performed in accordance with the provisions contained in this Request for Proposals (RFP). The term “Auditor,” “Vendor”, “Proposer”, “Consultants”, and “Contractor” shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP). III. SCOPE OF SERVICES SEE EXHIBIT I – SCOPE OF SERVICES Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period. Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required. IV. TERM OF AGREEMENT The anticipated term of the agreement is for an initial period of three (3) years. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for one (1) additional two (2) year period, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed five (5) years. V. MINIMUM QUALIFICATIONS Firms submitting proposals shall meet the following minimum qualifications. Proposals must include confirmation of having met the minimum qualifications in the Proposal Contents, Firm in Team Experience section: 1. Firm shall have successfully completed audits of a minimum of ten (10) government agencies (including cities) in the preceding twelve months. City of Santa Ana RFP No. 24-009 Page 5 of 37     City Council 21 – 28 5/7/2024 CITY OF SANTA ANA 2. Staff assigned to the engagement shall have a minimum of one years’ experience in the audit of municipalities. 3. Managers or supervisors assigned to the engagement shall have a minimum of five years’ experience in the audit of municipalities. 4. Partners assigned to the engagement shall have a minimum of eight years’ experience in the audit of municipalities. 5. Firm shall have prepared and issued a minimum of five Single Audit reports in the preceding twelve months. VI. RESPONSE TO RFP A. SUBMITTAL INSTRUCTIONS It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City’s Bid Management System, PlanetBids. No other form of submittal will be accepted. PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at: http://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992- 1771. Questions of an operational nature may be directed to the City’s assigned Buyer. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. All notifications, updates and addenda will be posted online on PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. B. COMMUNICATION / CONTACT WITH CITY STAFF Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned Project Coordinator(s), and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City’s Bid Management System, PlanetBids. City of Santa Ana RFP No. 24-009 Page 6 of 37     City Council 21 – 29 5/7/2024 CITY OF SANTA ANA The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager(s). C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the “Addenda/Emails” tab. General process questions may be directed to the following: Jacques Lam Buyer Email: JLam@santa-ana.org D. EXCEPTIONS Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or Contract terms and conditions must be submitted by the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Should the Proposer be considered for award recommendation and progress into the negotiations phase, the requests for exceptions or modifications to the City’s terms and conditions will be discussed at that time. The City will not accept any requests after the deadline for questions and reserves the right to reject or strike any requests for exceptions or additional terms and conditions related to Agreement, RFP, and insurance and indemnification terms and conditions. E. ADDENDA Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City’s PlanetBids system, https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. F. UNDERSTANDING PROPOSAL It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting proposals, Proposers assert that they have fully read the RFP and any addenda issued by the City, the proposed Contract and any other Contract Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Contract Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and City of Santa Ana RFP No. 24-009 Page 7 of 37     City Council 21 – 30 5/7/2024 CITY OF SANTA ANA conditions set forth in the Contract Document shall be submitted to the City by the deadline to submit requests for information or clarification/questions set forth herein. G. PROPOSAL CONTENTS Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged. 1. Statement of Qualifications (SOQ) SOQ must include a Table of Contents. Additionally, SOQ must include the following: a. Cover Letter Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include type of business entity. Cover Letter shall not exceed one page. Cover letter must be addressed to the following City Project Manager: Alexander Trinidad, Assistant Director of Finance & Management Services City of Santa Ana – Finance & Management Services 20 Civic Center Plaza Santa Ana, CA 92701 b. Services Provided A description of proposed services to be provided and how they meet the needs of the City as described in Exhibit I – Scope of Services. c. Agreement Statement Proposal shall include a statement outlining your concurrence or concerns with any and all provisions as contained in EXHIBIT II – Sample Agreement of this RFP (if any). d. Firm and Team Experience Proposal shall include a profile of the firm’s experience including the following: i. A general description of the firm, including size and number of employees working directly with the City on this agreement. ii. Firm’s nearest address serving the City of Santa Ana and headquarter’s address. iii. Name of the supervising Project Manager to be assigned to the agreement. The Project Manager shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited to an interview. iv. Resumes for the professional staff assigned to the engagement. A discussion of educational background and relevant experience of the Partner, Supervisor(s) and Staff which will be assigned to this engagement as well as their assigned responsibilities under the proposal shall be included. Resumes must substantiate experience required in Section V. Minimum Requirements. City of Santa Ana RFP No. 24-009 Page 8 of 37     City Council 21 – 31 5/7/2024 CITY OF SANTA ANA v. A description of the Proposer’s experience in providing similar services to those requested in this RFP, specifically the firm’s most significant audit engagements in the last three (3) years including individuals whom we may contact for reference. This must include a discussion of the Proposer’s qualifications and relevant experience including recent experience in compliance auditing under the Single Audit Act. Description of Firm’s experience must substantiate experience required in Section V. Minimum Requirements. vi. A list of the local office's most significant engagements in the last five (5) years, indicating whether they are public or private sector, and including scope of work, date, supervising Project Manager, and name, e-mail address, and telephone number of the client contact. vii. A statement that the firm is independent of the City and that it is unaware of potential conflicts of interest. Additionally, any existing or potential conflict of interest must be disclosed in accordance with Section XII. General Terms and Conditions, D – Conflict of Interest. viii. An affirmative statement verifying the firm and all assigned key professional staff are properly licensed to practice in California. ix. A copy of a report on its most recent external quality control review (peer review), with a statement whether that quality control review included a review of specific government engagements (required by Government Audit Standards). x. Information on the results of any Federal or State desk reviews or field reviews of its audits during the past three (3) years. In addition, the Proposer shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three (3) years with State regulatory bodies or professional organizations. xi. An acknowledgement by signature that the signer is authorized to contractually bind the firm. xii. Any pending legal actions and litigations against the firm. Legal actions against the firm in the previous five years shall be included. e. Proposed Work Plan Proposal shall include a statement demonstrating the firm’s understanding of the Scope of Services and ability to meet each specification as outlined in this RFP. Additionally, proposed work plan shall include: i. A description of the proposed work plan including nature of Interim and Final Fieldwork testing procedures, explanation of the audit methodology to be followed to perform the services required of this RFP. This may include, but not be limited to discussion of: • Selection of sample size; • Type and extent of analytical procedures to be used; • Approach to gaining understanding of the City’s internal control structure; • Approach to determining laws/regulations subject to audit test work; • Approach to identifying any anticipated audit problems and the firm’s approach to resolving these problems; • Approach to communicating audit findings to City staff; and City of Santa Ana RFP No. 24-009 Page 9 of 37     City Council 21 – 32 5/7/2024 CITY OF SANTA ANA • Ability to perform work remotely under a special circumstance. ii. The extent of support which will be required from City staff (i.e. pulling invoices, checks, schedule preparation, etc.) Due to the City’s limited staff, the City will not be able to provide copying services. iii. A preliminary schedule including tentative dates for completion of Interim and Final Fieldwork, preparation of financial statements, footnotes, opinion letters and the management letter. v. Indicate whether the audit will be completed on-site, via Remote access, or some combination of the two. vi. Data requirements from the City. f. References: Attachment B – References shall be submitted for similar projects performed for state and/or similar government clients. 2. Cost Proposal All Proposers are required to submit a fixed rate fee with their Cost Proposal, which contains: a. Cost breakdown by contract year (including renewal option term if exercised); and a total not-to-exceed cost for all services outlined in Exhibit I Section B of this RFP. b. Listing of billing rates, by staffing level, which would apply to any supplemental services which may be requested by the City during the term of this contract. c. Proposed budget including estimated hours for each member of the engagement team and hourly billing rates for each of the contract years. Rate ranges and averages shall not be included. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Cost Proposal must include a payment schedule if applicable. City reserves the right to negotiate compensation and/or payment schedule prior to award of any resulting agreement. The City shall not provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer’s cost proposal fee structure. Any language related to travel reimbursement shall be stricken from the document by the City and if not stricken, shall be deemed invalid. Proposals shall be valid for a minimum of one hundred eighty (180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City. VII. CERTIFICATIONS (ATTACHMENTS) In addition to the SOQ, Narrative/Technical Proposal, and Cost Proposal, the following forms, included in this RFP, shall be signed and included as part of the proposal submittal package: City of Santa Ana RFP No. 24-009 Page 10 of 37     City Council 21 – 33 5/7/2024 CITY OF SANTA ANA • Attachment A: Proposer’s Certification and Proposal Item Pricing • Attachment B: References • Attachment C: Proposer’s Statement • Attachment D: Non-Collusion Affidavit • Attachment E: Non-Lobbying Certification • Attachment F: Non-Discrimination Certification The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any commitment will be awarded pursuant to this RFP or otherwise. PLEASE NOTE: • All forms above must be signed by a representative of the Firm that is legally authorized to contractually bind the Proposer. • City will not waive notarization requirement when applicable on any of the required attachments. VIII. REFERENCES Contractor shall provide three (3) references from other similar public agencies for which services similar to those specified in this RFP have been performed, including contact names and telephone numbers. Use ATTACHMENT B – References. The respondent grants permission for the City to contact any individuals listed as references. City may disqualify a Proposer if: • References fail to substantiate Proposer’s description of services and deliverables provided; or • References fail to support that Proposer has a continuing pattern of providing capable, productive, and skilled personnel, or • City is unable to reach the point of contact with reasonable effort. It is the Proposer’s responsibility to inform the point of contact(s) of normal City working hours. IX. MINIMUM SCOPE AND LIMIT OF INSURANCE The selected Proposer shall provide the required evidence of insurance coverage as set forth in the standard agreement within ten (10) business days after receipt of Notice of Intent to Award. Contractor must maintain, for the duration of its contract, insurance coverages as required by the City. Additionally, Contractor shall provide the following insurance coverage: Coverage shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this City of Santa Ana RFP No. 24-009 Page 11 of 37     City Council 21 – 34 5/7/2024 CITY OF SANTA ANA project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit. • Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Auditor has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. • Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. • Professional Liability (Errors and Omissions): Insurance appropriate to the Auditor’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Primary Coverage For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation Contractor hereby grants to the City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses City of Santa Ana RFP No. 24-009 Page 12 of 37     City Council 21 – 35 5/7/2024 CITY OF SANTA ANA and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or the City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. Verification of Coverage Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Subcontractors Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that the City is an additional insured on insurance required from subcontractors. Special Risks or Circumstances The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. X. SELECTION PROCEDURES & CRITERIA A. The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth below. B. Proposers will be ranked by the review committee based on the following criteria: CATEGORY POINTS Experience of Firm and Personnel • The experience, resources, and qualifications of the firm and individuals assigned to this account, including manager, supervisor and assigned staff. 25 City of Santa Ana RFP No. 24-009 Page 13 of 37     City Council 21 – 36 5/7/2024 CITY OF SANTA ANA C. A final score will be calculated for each submitted proposal and used to rank Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the contract to any proposer(s) with a score above 70. The review committee will evaluate proposers based on their response to the RFP and the City evaluation criteria set forth above. D. The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion. If proposal fails to satisfy any requirements outlined in this RFP, it may be considered non- responsive and may be rejected. The City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommend the qualified Proposers to the City Council or City Manager for award of contract, as appropriate. E. The review committee may invite the proposers to interview. The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into a contract without holding interviews, or further discussions. XI. WITHDRAWALS Proposers are responsible for verifying all prices and information before submitting a proposal. Prior to the proposal due date, the Proposer or Proposer’s representative may withdraw the proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonic withdrawals are not permissible. Relevant Project Experience • Experience with similarly sized governmental agencies in providing the types of services outlined in this RFP. 25 Financial stability and resources to handle all aspects of the engagement as specified in this RFP and ability to provide ongoing support and technical assistance throughout the term of the agreement. 20 Responsiveness to RFP • Proposal’s compliance with the requirements of this RFP. • Scope of Services offered including ability to provide optional services. • The value to any new and/or innovative product or service suggestions or other new ideas and enhancements. 15 Cost of Proposal • Cost of delivering specified services is consistent with industry standards. • Reasonableness of expected overhead costs for the awarded entity as they apply to management of the contract. 15 TOTAL POSSIBLE SCORE 100 City of Santa Ana RFP No. 24-009 Page 14 of 37     City Council 21 – 37 5/7/2024 CITY OF SANTA ANA XII. GENERAL TERMS AND CONDITIONS A. AMERICANS WITH DISABILITIES ACT The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 (“ADA”), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any contract entered into by the awarded Contractor (or any subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph. B. CITY BUSINESS LICENSE The selected proposer must obtain a City of Santa Ana Business License prior to the execution of a contract and must provide a copy to the Buyer assigned to this RFP. The awarded party shall maintain a current business license throughout the term of the resulting contract. Procedure to obtain a City of Santa Ana Business License is available by contacting the Finance and Management Services, Business Tax Office at (714) 647-5447 or on the City’s website: www.santa-ana.org C. CITY RIGHT TO REJECT The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal. D. CONFLICT OF INTEREST Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the City. This obligation shall apply to the Contractor; the Contractor’s employees, agents, and Subcontractors associated with accomplishing work and services hereunder. The Contractor’s efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of the City. Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. No person, firm, or subsidiary thereof who has been awarded this Contract may be awarded a Contract for the provision of services, the delivery of supplies, or the provision of any other related action which is required, suggested, or otherwise deemed appropriate as an end product of this Contract. Therefore, Contractor is precluded from contracting for any work recommended as a result of this Contract. E. CONTRACTOR’S EXPENSE Pre-Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to entering into a formal contract. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre- contractual expenses are not to be included in the cost proposal. Pre-contractual expenses City of Santa Ana RFP No. 24-009 Page 15 of 37     City Council 21 – 38 5/7/2024 CITY OF SANTA ANA include, but are not limited to, preparation of the proposal, submission of the proposal and additional information, attendance at pre-proposal conference, negotiating any matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the contract. Other Expenses: The Contractor will be responsible for all costs related to photo copying, telephone communications, fax communications, and parking while on City sites during the performance of work and services under this Contract. F. CONTRACTOR’S PROJECT MANAGER/KEY PERSONNEL Except as formally approved by the City, the key personnel identified in Contractor’s proposal shall be the individuals who will actually complete the work. Changes in staffing must be reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor’s Project Manager and key personnel under the awarded contract. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded contract. The City shall review and approve the appointment of the replacement for the Contractor’s personnel. Said approval shall not be unreasonably withheld. Standards of Conduct: Contractor’s personnel shall be courteous and maintain good working relationships with all stakeholders, state or outside agencies, other team members and staff within the City. G. COST PROPOSAL The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees shall be payable to the awarded Subcontractor for implementation of their proposal. H. DATA RETENTION Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City. All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded contract will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the contract. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. I. DRUG-FREE WORKPLACE The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Failure to comply with these requirements may result in suspension of payments under the Contract or termination of the contract or both, and the Contractor may be ineligible for award of any future City contracts. City of Santa Ana RFP No. 24-009 Page 16 of 37     City Council 21 – 39 5/7/2024 CITY OF SANTA ANA J. EXAMINATION Proposer represents that it has thoroughly examined and become familiar with the services and responsibilities required this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City’s objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated. Any irregularities or lack of clarity in the RFP should be brought to the designated City Contact/Project Manager’s attention as soon as possible so that corrective addenda may be furnished to prospective Proposers. Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected. K. EXECUTION OF AGREEMENT Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II – Sample Agreement of this RFP. If a Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP, the City reserves the right to disqualify them without any further obligation L. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. M. JOINT OFFERS/SUBCONSULTANTS Where two or more Proposers desire to submit a single proposal in response to this RFP, they should do so on a prime sub-consultant basis. The City intends to contract with a single firm, also known as the prime, and not with multiple firms doing business as a joint venture. Should the use of sub-consultants be offered, the Proposer shall provide the same assurances of competence for the sub-consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub-consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer. The proposer is responsible for all the actions taken by their sub-contractor. The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors. N. INDEPENDENT CONTRACTOR Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City. Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers’ compensation or other fringe benefits of any kind through City. City of Santa Ana RFP No. 24-009 Page 17 of 37     City Council 21 – 40 5/7/2024 CITY OF SANTA ANA O. LITIGATION STATUS Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures. P. NEGOTIATIONS The City reserves the right to negotiate final contract terms with any Proposer selected. The contract between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the RFP, any modifications and clarifications to the awarded Contractor’s proposal, and the awarded Contractor’s proposal. Specific exceptions to this general rule may be noted in the final executed contract. Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP. Q. NON-PAYMENTS Note that payments will NOT be made for any unsatisfactory work until corrected. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30) working days to cure the alleged breach. R. OWNERSHIP OF DOCUMENTS The City has permanent ownership of all directly connected and derivative materials produced under this contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the City and may be used by the City as it may require without additional cost to the City. Contractor shall provide the City copies of documents upon its request at any time. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City. S. PARKING The City will not provide free parking and/or reimbursement for the cost of parking while providing services and conducting business with the City. T. PROFESSIONAL STANDARDS Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractor is performing work, but shall be responsive only to the requests of the City’s Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee. City of Santa Ana RFP No. 24-009 Page 18 of 37     City Council 21 – 41 5/7/2024 CITY OF SANTA ANA Contractor acknowledges that City locations consist of public-use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professional standards in attire, decorum, and interaction with the public and City personnel. U. PROJECT MANAGER The selected Proposer will assume responsibility for all services in its proposal. The selected Proposer shall identify a sole point of contact, Project Manager, with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. V. PROPOSAL VALIDITY Services, pricing, and warranties indicated in a Proposer’s Proposal must be valid for a period of 180 days at minimum after the submission of the Proposal. W. PUBLIC AGENCIES Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Contract, subject to Contractor’s acceptance. The City is not liable or responsible for any obligations related to a subsequent contract between Contractor and another public agency. X. PUBLIC RECORDS Proposals will become public record after the award of a contract unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. Y. SUBCONTRACTORS Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposed Subcontractor must sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read and will agree to abide by the awarded Contractor’s obligations. Any Subcontractor proposed after award of contract must be approved by the City before commencement of work. The City will look solely to the awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Contractor shall not be relieved for the non-performance of any or all Subcontractors. XIII. AWARD OF AGREEMENT Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final contract terms. A. EXECUTION OF AGREEMENT A standard agreement is included as EXHIBIT II Sample Agreement of this RFP. “Proposer” will hereinafter be referred to as “Consultant” or “Contractor” in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds, City of Santa Ana RFP No. 24-009 Page 19 of 37     City Council 21 – 42 5/7/2024 CITY OF SANTA ANA insurance documents and contents of the payment information packet have been received and approved. XIV. IMPLEMENTATION A. KICK-OFF MEETINGS The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling. B. NOTICE TO PROCEED Following the kick-off meeting, a formal Notice to Proceed (NTP) may be issued after the agreement is fully executed, and all insurance documents and contents of the Payment Inf ormation Packet have been received and approved. C. TENTATIVE AUDIT CALENDAR FOR THE FIRST YEAR OF AGREEMENT (FY 2023-24) Schedule below is tentative and subject to change at the City’s discretion. May/June 2024 Interim Audit Fieldwork June 30, 2024 Fiscal year-end October – November 2024 Final Audit Fieldwork November 30, 2024 Complete Final Drafts of: - ACFR - Management Letter - AQMD Report - GANN Report - Investment Policy Review Report - Measure X Compliance Report - Other AUP Reports, if applicable First week of December 2024 ACFR Finalized & Audit Opinion issued First Week of January 2025 Draft State Controller’s Report January 2025 Single Audit Fieldwork February 2025 - Single Audit Report issued - Data Collection and related report submitted to the Federal Audit Clearinghouse - HUD REAC Report submitted City of Santa Ana RFP No. 24-009 Page 20 of 37     City Council 21 – 43 5/7/2024 CITY OF SANTA ANA A. Auditor shall perform the audits in accordance with: • Auditing standards generally accepted in the United States of America as set forth by the American Institute of Certified Public Accountants; • Standards set forth for financial audits in the General Accounting Office's (GAO) Government Audit Standards (1994) issued by the Comptroller General of the United States; • Provisions of the Federal Single Audit Act as amended; • Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200); and • Other or new pronouncements or regulations in place now or in the future. Auditor shall be responsible for advising and ensuring compliance by the Firm’s employees and representatives assigned to this Contract with all applicable laws and regulations. B. Auditor shall issue the following reports: • Annual Comprehensive Financial Report (“ACFR”) – all funds including Fiduciary Funds, Successor Agency and Housing Authority Financial Report • Single Audit of Federal Grants and Other Financial Information • Air Quality Improvement Fund Audit Report • Report on the City’s GANN Limit computation • City’s Investment Policy Compliance Review • Annual on-line attestation of Financial Data Schedule (FDS) for the Santa Ana Housing Authority • Annual State Controller’s Report • Examination of Management’s Assertions about the City’s Compliance with Measure X • Agreed-Upon Procedures Report (up to two annually), to review the City’s internal control processes, if requested by the City. C. Auditor shall assist the City with the finalization of the ACFR. The audit timeline must take into consideration that the City submits the ACFR to the Government Finance Officers Association (GFOA) for review in their Certificate of Achievement for Excellence in Financial Reporting program. The City also requires a management letter containing comments and recommendations regarding the Auditor’s review and evaluation of the systems of internal control and accounting procedures. D. It is expected that the Auditor will be available throughout the year for general consultation regarding matters of accounting. The Auditor may be asked to provide guidance on EXHIBIT I SCOPE OF SERVICES City of Santa Ana RFP No. 24-009 Page 21 of 37     City Council 21 – 44 5/7/2024 CITY OF SANTA ANA implementation of new Governmental Accounting Standards Board (GASB) and Statement on Auditing Standards (SAS) requirements and provide expertise and recommendations regarding specific of Federal and State regulations as to how they may impact local government accounting. E. If requested, the Auditor may be required to meet with staff and Council Members to review the Management Letter and Audit. Attendance at Council and Board meetings may also be required of the Auditor by the City. F. If requested by the member of the bond financing team, the Auditor may be required to issue a “consent and citation of expertise” and any necessary “comfort letters” in relationship to City financial statements and auditors’ report, which are included in the Official Statement prepared in connection with sale of debt securities. G. The Auditor might be asked to conduct Agreed-Upon Procedures to review the City’s internal control processes in addition to the regular annual audit. The scope of the review will be defined by the Finance and Management Services Agency. A report from the Auditor would be required giving the scope of the work performed and recommendations the City should implement to improve internal controls in the areas examined. H. Working Paper Retention and Access to Working Papers: Working papers are to be retained for a period of five years and are to be made available (upon reasonable notice) to City staff as well as any third parties authorized by the City. I. Time Requirements 1. ACFR and Related Reports It is anticipated that the audit work will be performed in two phases, Interim and Final Fieldwork: a) Interim Fieldwork Interim Fieldwork shall take place in late May or early June and would consist of planning and interim audit procedures, such as gaining an understanding of relevant systems, procedures and internal controls, selected compliance and transaction testing, etc. b) Final Fieldwork Final Fieldwork would involve completing the examination of the General Purpose Financial Statements, preparing opinion letters and other relevant financial reports. The Final Fieldwork is to begin no earlier than October 1, and shall be completed no later than November 15. This schedule may be altered only by mutual agreement between the City and the Auditor. Any proposed audit adjustments must be identified no later than the conclusion of audit field work. c) Draft Reports • The ACFR will be prepared by City staff. The Auditor will review the draft ACFR prepared by the City and provide recommendations. The complete final draft of the City and its component units’ financial statements, including footnotes and supplementary schedules shall be completed by third week of November. A draft of the management letter is due no later than November 30. • Drafts of the AQMD Audit Report, GANN Limit Reports and review of the City’s Investment Policy are due no later than November 30. City of Santa Ana RFP No. 24-009 Page 22 of 37     City Council 21 – 45 5/7/2024 CITY OF SANTA ANA • Drafts of the Measure X Compliance Report and other Agreed-Upon Procedures reports are due no later than November 30. • First draft of the Annual State Controller’s Report is due no later than January e15. • The City will review and provide comments or responses to the Auditor within 10 calendar days of receipt of each of the draft reports. 2. Single Audit and Related Reports a) Final Fieldwork Final Fieldwork would involve completing the examination of the Schedule of Expenditures of Federal Awards, major federal grant programs, preparing opinion letters and other relevant financial reports. The Final Fieldwork is to begin no earlier than October 1 and shall be completed by January 31. This schedule may be altered only by mutual agreement between the City and the Auditor. b) Draft Reports Draft of the Single Audit Report and HUD REAC submission attestation and review of HUD Financial Data Schedule (FDS) for the Housing Authority are due no later than 60 days from the date of the completion of the ACFR. J. Finance Department and Clerical Assistance: City staff will be available to assist in the audit. City staff will prepare any necessary schedules, provide documents (invoices, checks, council meeting minutes, etc.) and prepare all confirmations. In addition, staff will be available to respond to any questions which may arise during the audit. The City will provide the Auditor with suitable workspace, telephone, access to fax machine and photocopier. The City can also accommodate if the Auditor chooses to perform the audit remotely. City of Santa Ana RFP No. 24-009 Page 23 of 37     City Council 21 – 46 5/7/2024 CITY OF SANTA ANA CONSULTANT AGREEMENT CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this xx day of xxxx, 2024, by and between ________________ (“Auditor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. On xxxxxx, the City issued Request for Proposal No. xxxxx (“RFP”), by which it sought an Auditor to perform Annual Independent Audits of the City’s financial statements and records. B. Auditor submitted a timely and responsive proposal that was selected by the City. Auditor represents that it is recognized as a competent and qualified certified public accountant (“CPA”), licensed by the California State Board of Accountancy, and is able and willing to provide the services described in the scope of work that was included in the RFP, which shall be incorporated by reference as though attached hereto. C. In undertaking the performance of this Agreement, Auditor represents that it is knowledgeable in its field and that any services performed by Auditor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES AUDITOR shall perform its Annual Independent Audit for the three fiscal years ending June 30, 202x through June 30, 202x fiscal years, as detailed in Exhibit A, and as set forth in City’s RFP, and Auditor’s proposal, incorporated by reference as though fully attached hereto. Said services shall be performed in accordance with the process set forth in Auditor’s Proposal. The Executive Director of Finance and Management for the City can request that Auditor provide other auditing services upon request in lieu of the two agreed upon procedure reviews identified in Exhibit B. 2. REPRESENTATIVES For purposes of implementing this Agreement, the representative of City shall be the Executive Director of the Finance and Management Services Agency, or her or his designated representative, and the representative of the Auditor shall be [insert name/title]. Except as may be otherwise stated herein, such representatives shall have the authority to act on behalf of their respective parties in carrying out the terms of this Agreement. 3. DELIVERY OF WORK PRODUCT – OWNERSHIP Auditor warrants and represents that it has the absolute right to enter into and perform this Agreement and will perform its obligations hereunder in accordance with standards and practices prevailing in the industry. Auditor's contribution to the Project, including works to be produced by Auditor hereunder, will not infringe or misappropriate the proprietary or personal rights of any third person or party. Auditor shall deliver to City any work product which results from the services provided. Said work product shall be submitted in hard copy and produced in a form compatible with City's information systems, as agreed between the Project Manager and Auditor. In regard to all material produced as a deliverable under this Agreement, including but not limited to records, papers, drawings, specifications, programs, systems and other materials prepared by Auditor, Auditor agrees, for itself and its affected officers, employees, agents, contractors, and volunteer workers, that (a) other such material EXHIBIT II SAMPLE AGREEMENT City of Santa Ana RFP No. 24-009 Page 24 of 37     City Council 21 – 47 5/7/2024 CITY OF SANTA ANA shall be the property of the City, and may not be copyrighted without prior review from the City, and ( b) the authors of all such material, whether copyrighted or not, award to the City, and to its officers, agents and employees acting within the scope of their official duties, as a condition of payment to the Auditor, a royalty -free, nonexclusive, irrevocable license throughout the world for governmental purposes to disclose, publish, translate, reproduce, and use such materials. 4. COMPENSATION a. City agrees to pay, and Auditor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended under this Agreement shall not exceed $xxxxxxx during the term of this Agreement, including any extension periods. b. Payments to Auditor shall be made within forty-five (45) days after receipt by City of invoices from Auditor, which shall be rendered not more often than monthly. Special examinations, surveys, or detailed reports of any nature outside the scope of this Agreement shall be billed separately by Auditor and must be specifically authorized in writing by City in advance of such additional services proposed to be provided. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. City and Auditor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Auditor agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Auditor’s account(s) with financial institutions. 5. TERM The term of this Agreement shall be for a period of three (3) consecutive years, beginning with the fiscal year ending June 30, 202x and June 30, 202x. CITY shall retain an option in its sole discretion to extend auditing services for one additional two -year period, exercisable by the City Manager, for the fiscal year ending June 30, 202x and June 30, 202x, subject to nonsubstantive changes approved by the City Manager and City Attorney. 6. INDEPENDENT CONTRACTOR Auditor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Auditor performs the services which are the subject matter of this Agreement; however, the services to be provided by Auditor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Auditor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 7. INSURANCE (Subject to revision per RMD requirements) Auditor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Auditor, his agents, representatives, employees or subcontractors. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate.. If a general aggregate limit applies, either the general aggregate limit shall City of Santa Ana RFP No. 24-009 Page 25 of 37     City Council 21 – 48 5/7/2024 CITY OF SANTA ANA apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Auditor has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. Professional Liability (Errors and Omissions): Insurance appropriate to the Auditor’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. If the Auditor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Auditor. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Auditor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Auditor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). Primary Coverage For any claims related to this contract, the Auditor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Auditor’s insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation Auditor hereby grants to City a waiver of any right to subrogation which any insurer of said Auditor may acquire against the City by virtue of the payment of any loss under such insurance. Auditor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Auditor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. Claims Made Policies If any of the required policies provide claims-made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. City of Santa Ana RFP No. 24-009 Page 26 of 37     City Council 21 – 49 5/7/2024 CITY OF SANTA ANA 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Auditor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. Verification of Coverage Auditor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Auditor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Auditor agrees to defend, and shall indemnify and hold harmless the City, and its officers and employees from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Auditor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of any breach of the terms of this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the negligent acts referred to in this Section or by reason of the breach of the terms of this Agreement. The Auditor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Auditor’s services are subject to Civil Code Section 2782.8, the above indemnity and defense obligation shall be limited to the extent provided by Civil Code Section 2782.8, and to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Auditor. 9. CONFIDENTIALITY All information gained by Auditor in performance of this Agreement shall be considered confidential and shall not be released by Auditor without City’s prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, government Code Section 6250 et seq. Auditor, its officers, employees, agents, or subcontractors, shall 'not voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the project or cooperate in any way with a party who may be adverse to City or whom Auditor reasonably should know may be adverse in any subsequent litigation. Auditor shall incur no liability under this Agreement for materials submitted by it, which are later released by City, its officers, employees, or agents. Auditor shall also incur no liability for statements made by it at any public meeting, or for any document released by it for which prior written City authorization was obtained. If Auditor or any of its officers, employees, consultants, or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Auditor for any damages caused by Auditor’s conduct -- including attorney's fees. City of Santa Ana RFP No. 24-009 Page 27 of 37     City Council 21 – 50 5/7/2024 CITY OF SANTA ANA Auditor shall promptly notify City should Auditor, its officers, employees, agents or subcontractors be served with any Summons, Complaint, Subpoena, Notice of Deposition, Request for Documents, Interrogatories, Request for Admissions or other discovery requests from any party regarding this agreement and the work performed hereunder. City retains the right, but not the obligation, to represent Auditor and /or to be present at any deposition, hearing, or similar proceeding. Auditor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Auditor. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. City warrants that Auditor will have fully met the requirements of this provision by obtaining City’s written approval prior to providing documents, testimony, or declarations; Consulting with City before responding to a Subpoena or court order; in the case of depositions upon providing Notice to City of same; or providing City opportunity to review discovery responses prior submission. For purposes of this section, a written authorization from City shall include a “faxed" letter 10. CONFLICT OF INTEREST CLAUSE AUDITOR covenants that neither it nor any officer or principal of their firm have any interests, nor shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. AUDITOR further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor. 11. NON-DISCRIMINATION Auditor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Auditor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 12. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Auditor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Auditor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Auditor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 13. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Auditor, Auditor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Auditors retained by City. 14. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Auditor shall be entitled to receive and the City shall pay Auditor compensation for all services performed by Auditor prior to receipt of such notice of termination, subject to the following conditions: City of Santa Ana RFP No. 24-009 Page 28 of 37     City Council 21 – 51 5/7/2024 CITY OF SANTA ANA a. As a condition of such payment, the Executive Director may require Auditor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Auditor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 16. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 17. PROFESSIONAL LICENSES Auditor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Auditor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 18. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 City of Santa Ana RFP No. 24-009 Page 29 of 37     City Council 21 – 52 5/7/2024 CITY OF SANTA ANA With courtesy copies to: Executive Director, Finance and Management Services Agency City of Santa Ana 20 Civic Center Plaza (M-17) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5414 To Auditor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO AUDITOR: City Attorney By: By: Assistant City Attorney Title: RECOMMENDED FOR APPROVAL: Kathryn Downs, CPA Executive Director Finance and Management Services Agency SAMPLE ONLY City of Santa Ana RFP No. 24-009 Page 30 of 37     City Council 21 – 53 5/7/2024 CITY OF SANTA ANA Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. __________________________________________________________________________________ LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS __________________________________________________________________________________ BUSINESS ADDRESS __________________________________________________________________________________ PRINTED NAME OF AUTHORIZED AGENT TITLE __________________________________________________________________________________ SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS __________________________________________________________________________________ FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) __________________________________________________________________________________ CITY OF SANTA ANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT A PROPOSER’S CERTIFICATION, PROPOSAL PRICING City of Santa Ana RFP No. 24-009 Page 31 of 37     City Council 21 – 54 5/7/2024 CITY OF SANTA ANA List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: __________________________________________________________________________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: __________________________________________________________________________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT B REFERENCES City of Santa Ana RFP No. 24-009 Page 32 of 37     City Council 21 – 55 5/7/2024 CITY OF SANTA ANA Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City’s legal holidays), or the funds, check, draft, or proposer’s bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer’s bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm________________________________________________________________________________ Signed and Printed Name: ______________________________________________________________ Title ________________________________________________________________________________ Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT C PROPOSER’S STATEMENT City of Santa Ana RFP No. 24-009 Page 33 of 37     City Council 21 – 56 5/7/2024 CITY OF SANTA ANA (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed____________________________________________________________________________ State of ________, County of __________________________________________________________ Subscribed and sworn to (or affirmed) before me on this________ day of_____________, 20____, by ________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. ________________________ Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT D NON-COLLUSION AFFIDAVIT City of Santa Ana RFP No. 24-009 Page 34 of 37     City Council 21 – 57 5/7/2024 CITY OF SANTA ANA The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT E NON-LOBBYING CERTIFICATION City of Santa Ana RFP No. 24-009 Page 35 of 37     City Council 21 – 58 5/7/2024 CITY OF SANTA ANA The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract ATTACHMENT F NON-DISCRIMINATION CERTIFICATION City of Santa Ana RFP No. 24-009 Page 36 of 37     City Council 21 – 59 5/7/2024 CITY OF SANTA ANA or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No. 24-009 Page 37 of 37     City Council 21 – 60 5/7/2024 ©2024 CliftonLarsonAllen LLP  February 29, 2024  Technical Proposal   RFP Number 24‐009  City of Santa Ana, California Prepared by:  CLA (CliftonLarsonAllen LLP) 2875 Michelle Drive, Suite 300  Irvine, CA 92606  Kassie Radermacher, CPA, CFE, Principal kassie.radermacher@CLAconnect.com  Direct 714‐795‐5382  CLAconnect.com CPAS | CONSULTANTS | WEALTH ADVISORS  CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.  Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC‐registered investment advisor.   EXHIBIT 3     City Council 21 – 61 5/7/2024     ©2024 CliftonLarsonAllen LLP | ii      A. Cover Letter February 29, 2024  Alexander Trinidad, Assistant Director of Finance & Management Services  City of Santa Ana – Finance & Management Services  20 Civic Center Plaza  Santa Ana, CA 92701    Thank you for inviting us to propose. We look forward to the opportunity to continue providing services to the City of  Santa Ana (the City). The enclosed proposal responds to your request for financial statement auditing services for the  fiscal years ending June 30, 2024, 2025, and 2026, with the option of auditing its financial statements for the two  subsequent fiscal years. CLA’s extensive experience serving local governments in California and nationally – bolstered  by our client‐oriented philosophy – makes CLA the top qualified candidate to be your independent firm.  The following are just a few differentiators offered for the City’s consideration:   Industry‐specialized insight and resources – As one of the nation’s leading professional services firms, and one of  the largest firms who specialize in regulated industries, CLA has the experience and resources to assist the City  with their audit needs. In addition to your experienced local engagement team, the City will have access to one of  the country’s largest and most knowledgeable pools of regulated industry resources. We are proposing a uniquely  structured engagement team to blend a fresh perspective while retaining historical knowledge to reduce the  burden on the City.    Strong methodology and responsive timeline – In forming our overall audit approach, we have carefully  reviewed the RFP and considered our experience performing similar work for other municipalities. Our local  government clients are included amongst the more than 4,200 governmental organizations we serve nationally.  Our staff understands your complexities not just from a compliance standpoint, but also from an operational  point of view. The work plan also minimizes the disruption of your staff and operations and provides a blueprint  for timely delivery of your required reports.    Communication and proactive leadership – The City will benefit from a high level of hands‐on service from our  team’s senior professionals. We can provide this level of service because, unlike other national firms, our  principal‐to‐staff ratio is similar to smaller firms – allowing our senior level professionals to be involved and  immediately available throughout the entire engagement process. Our approach helps members of the  engagement team stay abreast of key issues at the City and take an active role in addressing them.     Verification Statements  I, Kassie Radermacher, CPA, CFE, your engagement principal‐in‐charge, will serve as the City’s primary contact person  for this engagement. Furthermore, as a principal of CLA, I am authorized to sign, bind, and commit the firm to the  obligations contained in this proposal and the City’s RFP. This proposal is valid for a period of 180 days following the  proposal deadline.  We are eager to continue working with you and welcome the opportunity to present our proposal to the City’s  management team. If you have any questions about our offerings, please do not hesitate to call me directly.  Sincerely,  CliftonLarsonAllen LLP Kassie Radermacher, CPA, CFE  Principal  CliftonLarsonAllen LLP CLAconnect.com     City Council 21 – 62 5/7/2024     ©2024 CliftonLarsonAllen LLP | iii  Table of Contents A. Cover Letter ........................................................................................................................ ii B. Services Provided ................................................................................................................ 5 Scope of work to be performed ................................................................................................ 5 Summary of benefits ................................................................................................................. 5 C. Agreement Statement ......................................................................................................... 5 D. Firm and Team Experience .................................................................................................. 9 Brief description of our business ............................................................................................... 9 Firm overview ........................................................................................................................... 9 Office location to perform the work ....................................................................................... 12 Principal supervisory and management staff .......................................................................... 12 CLA’s qualifications to provide services .................................................................................. 15 References of local government clients .................................................................................. 22 Significant engagements in last five years ............................................................................... 24 Independence ......................................................................................................................... 25 License to practice in California .............................................................................................. 26 Peer review and quality control procedures ........................................................................... 26 Federal or state desk or field reviews ..................................................................................... 28 Disciplinary and legal action .................................................................................................... 28 Authorized to contractually bind the firm ............................................................................... 28 E. Proposed Work Plan .......................................................................................................... 28 Scope of work to be performed .............................................................................................. 28 Financial statement work plan ................................................................................................ 32 Single audit approach work plan ............................................................................................. 35 Approach to be taken in drawing audit samples for purposes of tests of compliance ............ 37 Sample size and statistical sampling ....................................................................................... 37 Type and extent of analytical procedures ............................................................................... 38 Procedures used to understand internal processes and controls ........................................... 40 Approach to be taken in determining laws and regulations that will be subject to audit test  work ........................................................................................................................................ 41 Identification of anticipated potential audit problems ........................................................... 41 Communication process .......................................................................................................... 41     City Council 21 – 63 5/7/2024     ©2024 CliftonLarsonAllen LLP | iv  Working remotely under special circumstances ..................................................................... 42 Extent of support required from City staff .............................................................................. 43 Preliminary Schedule............................................................................................................... 43 Work plan location .................................................................................................................. 45 Data requirements from the City ............................................................................................ 45 F. References ......................................................................................................................... 46 2. Cost Proposal ..................................................................................................................... 47 (a) Not‐to‐exceed cost ............................................................................................................. 47 (b) Bill rates for supplemental services ................................................................................... 48 (c) Segmentation of hours ....................................................................................................... 49 3. Certifications (Attachments) .............................................................................................. 51 Appendix ............................................................................................................................... 57 Your service team biographies ................................................................................................ 57     City Council 21 – 64 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 5 of 63  B. Services Provided Scope of work to be performed  Should CLA be selected to serve this engagement, we will perform the following proposed services within the  time period specified in the RFP and as finalized in the planning stages of the engagement.   Ongoing consultation throughout the year including, but not limited to, new pronouncements that may  affect local government accounting, guidance on implementation of new GASB requirements,  pronouncements, and specifics of federal and state regulations   Recommendations and advice on complex and/or unfamiliar issues subject to differing interpretations   Year‐end audit including management letter and corresponding audit reports   Single audit of federal grants to the City   AQMD audit of the Air Quality Improvement Fund   GANN Limit Agreed‐Upon Procedures   Compliance of the City’s Investment Policy Agreed‐Upon Procedures   Measure X Examination   REAC Financial Data Submission – Review & submission   Preparation of the City’s SCO Financial Transaction Report    Summary of benefits  The City will realize the following benefits from CLA’s services:   An objective look at your operations to help you make sound business decisions   Credibility only an outside professional can provide to your governing body and constituencies    Confidence that accounting principles have been evaluated for application accuracy   An opportunity to improve internal controls and accounting procedures, which increases reliability of  accounting records and financial statements   Improved efficiency and effectiveness of the assurance service, thus adding value to the process while  reducing disruption to your operations    C. Agreement Statement We have reviewed the City’s standard agreement which was provided as Exhibit A of the request for proposal.  We   have no exceptions except for the following noted below (strikethroughs indicate removals, red font  indicates  additions, and blue font indicates clarifications). Ultimately, we will work together with the City to come to a  mutually agreeable resolution should any of the requested changes not be agreeable to the City.  RECITALS    C. In undertaking the performance of this Agreement, Auditor represents that it is knowledgeable in its field and  that any services performed by Auditor under this Agreement will be performed in compliance with such standards  as may be reasonably be expected from a professional consulting firm in the field accordance with applicable  professional standards.        City Council 21 – 65 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 6 of 63  3. DELIVERY OF WORK PRODUCT – OWNERSHIP   Auditor warrants and represents that it has the absolute right to enter into and perform this Agreement and will  perform its obligations hereunder in accordance with standards and practices prevailing in the industry. Auditor's  contribution to the Project, including works to be produced by Auditor hereunder, will not infringe or  misappropriate the proprietary or personal rights of any third person or party. Auditor shall deliver to City any  work product which results from the services provided and which has been paid for in full. Said work product shall  be submitted in hard copy and produced in a form compatible with City's information systems, as agreed between  the Project Manager and Auditor.  In regard to all material produced as a deliverable under this Agreement, including but not limited to records,  papers, drawings, specifications, programs, systems and other materials prepared by Auditor, Auditor agrees, for  itself and its affected officers, employees, agents, contractors, and volunteer workers, that (a) other such material  shall be the property of the City, and may not be copyrighted without prior review from the City, and ( b) the  authors of all such material, whether copyrighted or not, award to the City, and to its officers, agents and  employees acting within the scope of their official duties, as a condition of payment to the Auditor, a royalty ‐free,  nonexclusive, irrevocable license throughout the world for governmental purposes to disclose, publish, translate,  reproduce, and use such materials. For the avoidance of doubt, records as identified in this section does not  include Auditor’s workpapers which are proprietary information and access is restricted.   7. INSURANCE  4. Professional Liability (Errors and Omissions): Insurance appropriate to the Auditor’s profession, with limit no  less than $1,000,000 per occurrence or claim, $2,000,000 aggregated.   8. INDEMNIFICATION    Auditor agrees to defend, and shall indemnify and hold harmless the City, and its officers and employees from  liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of  claims for personal injury, including death, and claims for property damage, which may directly arise from the  negligent operations gross negligence or willful misconduct of the Auditor, its subcontractors, agents, employees, or  other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)  from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by  reason of any breach of the terms of this Agreement. This indemnity and hold harmless agreement applies to all  claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been  suffered, by reason of the negligent acts referred to in this Section or by reason of the breach of the terms of this  Agreement. The Auditor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City,  including fees and costs for special counsel to be selected by the City, regarding any action by a third party  challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation,  restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects  arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal  proceeding. Notwithstanding the foregoing, to the extent Auditor’s services are subject to Civil Code Section  2782.8, the above indemnity and defense obligation shall be limited to the extent provided by Civil Code Section  2782.8, and to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct  of the Auditor. Auditor’s indemnification obligations under this section shall not extend to claims arising from the  sole negligence or willful misconduct of the City, and its officers and employees.         City Council 21 – 66 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 7 of 63  14. TERMINATION This Agreement may be terminated by the City either party upon thirty (30) days written notice of termination to  the other party. In such event, Auditor shall be entitled to receive and the City shall pay Auditor compensation for  all services performed by Auditor prior to receipt of such notice of termination, subject to the following conditions:  a. As a condition of such payment, the Executive Director may require Auditor to deliver to the City all work  product(s) completed as of such date which have been paid for in full, and in such case such work product shall  be the property of the City unless prohibited by law, and Auditor consents to the City's use thereof for such purposes  as the City deems appropriate.  Additional language to be added to the contract:    Consultant’s services cannot be relied upon to disclose all errors, fraud, or noncompliance with laws and  regulations. Except as described in this Agreement or any applicable SOW, Consultant has no responsibility to  identify and communicate deficiencies in CITY’S internal controls as part of any services.  Time limitations The nature of Consultant’s services makes it difficult, with the passage of time, to gather and present evidence  that fully and fairly establishes the facts underlying any dispute that may arise between CITY and Consultant.  The parties agree that, notwithstanding any statute or law of limitations that might otherwise apply to a  dispute, including one arising out of this Agreement or the services performed under an SOW, for breach of  contract or fiduciary duty, tort, fraud, misrepresentation or any other cause of action or remedy, any action or  legal proceeding by CITY against Consultant must be commenced as provided below, or CITY shall be forever  barred from commencing a lawsuit or obtaining any legal or equitable relief or recovery. An action to recover  on a dispute shall be commenced within these periods (“Limitation Period”), which vary based on the services  provided, and may be modified as described in the following paragraph:    Service Time after the date Consultant delivers the services or work product* Examination, compilation, and preparation services  related to prospective financial statements  12 months  Audit, review, examination, agreed‐upon procedures,  compilation, and preparation services other than  those related to prospective financial information  24 months  All Other Services 12 months    * pursuant to the SOW on which the dispute is based    If this Agreement is terminated or CITY’S ongoing relationship with Consultant is terminated, then the  applicable Limitation Period is the lesser of the above periods or 12 months after termination of this  Agreement or CITY’S ongoing relationship with Consultant. The applicable Limitation Period applies and begins  to run even if CITY has not suffered any damage or loss, or have not become aware of the existence or possible  existence of a dispute.      City Council 21 – 67 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 8 of 63  Consultant will not disclose any of CITY’S confidential, proprietary, or privileged information to any person or  party, unless CITY authorizes Consultant to do so, it is published or released by CITY, it becomes publicly known  or available other than through disclosure by Consultant, or disclosure is required by law, regulation or  professional standard. This confidentiality provision does not prohibit Consultant from disclosing CITY’s  information to one or more of Consultant’s affiliated companies in order to provide services that CITY has  requested from Consultant or from any such affiliated company. Any such affiliated company shall be subject  to the same restrictions on the use and disclosure of CITY’s information as apply to Consultant. CITY also  consents to Consultant’s disclosure of information regarding the nature of services Consultant provide to CITY  to another independent network member of CLA Global, for the limited purpose of complying with  professional obligations regarding independence and conflicts of interest.  The workpapers and files supporting the services Consultant perform are the sole and exclusive property of  Consultant and constitute confidential and proprietary information. Consultant does not provide access to its  workpapers and files to CITY or anyone else in the normal course of business. Unless required by law or  regulation to the contrary, Consultant retain its workpapers and files in accordance with its record retention  policy that typically provides for a retention period of seven years. After this period expires, Consultant’s  workpapers and files will be destroyed. Furthermore, physical deterioration or catastrophic events may  shorten the time Consultant’s records are available. The workpapers and files of Consultant are not a  substitute for CITY’s records.  Pursuant to authority given by law, regulation or professional standards Consultant may be requested to make  certain workpapers and files available to a regulator for its regulatory oversight purposes. Consultant will notify  CITY of any such request, if permitted by law. Access to the requested workpapers and files will be provided to  the regulator under the supervision of Consultant personnel and at a location designated by Consultant.  Furthermore, upon request, Consultant may provide copies of selected workpapers and files to such regulator.  The regulator may intend, or decide, to distribute the copies or information contained therein to others,  including other governmental agencies.  Consultant may, at times, utilize external web applications to receive and process information from its clients;  however, any sensitive data, including protected health information and personally identifiable information,  must be redacted by CITY to the maximum extent possible prior to uploading the document or file. In the event  that CITY is unable to remove or obscure all sensitive data, please contact Consultant to discuss other potential  options for transmitting the document or file.  Consultant and certain owners of Consultant are licensed by the California State Board of Accountancy.  However, Consultant has owners not licensed by the California State Board of Accountancy who may provide  services under this Agreement. If CITY has any questions regarding licensure of the personnel performing  services under this Agreement, please do not hesitate to contact Consultant.  Consultant regularly aggregates anonymized client data and perform a variety of analyses using that  aggregated data. Some of these analyses are published to clients or released publicly. However, Consultant is  always careful to preserve the confidentiality of the separate information that Consultant obtains from each  client, as required by the AICPA Code of Professional Conduct and various laws. CITY’s acceptance of this  Agreement will serve as CITY’s consent to Consultant’s use of anonymized data in performing and reporting on  these cost comparison, performance indicator and/or benchmarking analyses.  Consultant may, at times, use third‐party software applications to perform services under this Agreement. CITY  acknowledges the software Consultant may have access to its data.        City Council 21 – 68 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 9 of 63  D. Firm and Team Experience Brief description of our business  CLA is a limited liability partnership and is duly licensed to practice public accountancy in the state of California.  As a professional services firm, we exist to create opportunities … for you, our people, and our communities  through industry‐focused wealth advisory, digital, audit, tax, consulting, and outsourcing services. We do this  when we live the CLA Promise — a promise to know you and help you.  Firm overview  It takes balance. With CLA by your side, you can find everything you need in one firm.  Professionally or personally, big or small, we can help you discover opportunities and  bring balance to get you where you want to go.    As a professional services firm, we exist to create opportunities … for you, our people, and our communities  through industry‐focused wealth advisory, digital, audit, tax, consulting, and outsourcing services. We do this  when we live the CLA Promise — a promise to know you and help you.      City Council 21 – 69 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 10 of 63  Opportunities for you  You’ll find resources you would expect in the largest  firms, with the personal touch of people who live and  work in your community.  You’ll access leaders and professionals in communities  across the country, rather than from one central  headquarters. We work together to look at your  organization holistically, and then help you address  challenges by offering support where you need it, from  traditional audit and tax to outsourcing and wealth  advisory.  As you navigate opportunities and challenges in a  competitive and constantly changing environment,  we’ll embrace change, learn from it, and design  processes to make interactions easier, more  transparent, and seamless.  Opportunities for our people  At CLA, people find meaningful work in a fun, compelling, and energizing culture. Our people design their own  customized careers through our inspired careers strategic advantage. In 2022 our total headcount was up a  record‐breaking 11% and we saw an incredible retention rate of 83%. Inspired by their careers, our family  members develop client relationships that bring deeper knowledge and help you shine. We’re one family,  working together to create opportunities.  What’s more, CLA is building a diverse, inclusive, and equitable culture that welcomes different beliefs and  perspectives. We want to be representative of the communities we serve and foster an environment of inclusion  and belonging, resulting in enhanced value for our clients, our communities, and each other.  Inclusive: We embrace all voices and create opportunities by removing barriers and helping our people build inspired careers.   Opportunities for our community  CLA’s community impact team unifies the work and missions of our diversity, equity, and inclusion council and  the CLA Foundation with a laser focus on advancing education, employment, and entrepreneurship within CLA  and throughout our society.  Since 2015, our CLA Foundation has granted more than $8 million from nominations made by and funds raised  from CLA family members. Each grant recipient’s work aligns with the foundation’s mission to create career  opportunities through education, employment, and entrepreneurship by connecting diverse networks inclusive  of all genders and races, veterans, and the disability community.  Read more in CLA’s annual Promise Report.         City Council 21 – 70 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 11 of 63  State and local government experience  You can benefit from a close personal connection with a team of professionals devoted to governments. Our  government audit team comprised of more than 550 professionals, serve more than 4,200 government entities.  They have extensive knowledge and experience auditing cities, successor agencies and housing authorities, and  other local governments. Providing audit, single audit, tax, and consulting services to more than 50 housing  entities, including some of the largest authorities in the country, our audits include detailed examinations of  each authority’s grant programs and yield valuable reports designed to improve the compliance, internal  controls, and administration of those programs.  Our goal is to become familiar with all aspects of your operations — not just the information needed for the  year‐end audit – so that we can offer proactive approaches in the areas that matter most to you:   Finding new ways to operate more effectively and efficiently   Responding to regulatory pressures and complexities   Maintaining quality services in the face of revenue reductions   Providing transparent, accurate, and meaningful financial information to stakeholders, decision‐makers, and  your constituents    We understand the legislative changes, funding challenges, compliance responsibilities, and risk management  duties that impact you. Our experienced government services team can help you navigate the challenges of  today, all while seamlessly strategizing for the future.    California government experience   CLA is a leading provider of government audit and consulting services in California. We serve  more than 130 California municipalities, special purpose governments, and school districts,  including more than 20 California counties. As such, we understand the complexities within  California governments, grant funding, and the specific federal and state compliance requirements  of that funding. Inherently, with the size of CLA’s government practice, we are continually  consulting other governments and professionals to stay current on constant changes and local issues  that may affect the County.         City Council 21 – 71 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 12 of 63  Office location to perform the work  Our firm matches the necessary skill set to an engagement. Assigning team members who specialize in working  with similar clients can provide the City higher‐quality services and allows us to complete the engagement in a  more efficient and effective manner with little interruption to your staff.  The City will be served by a state and local government industry‐specialized engagement team located in our  Irvine, California office. The address is provided below:        Principal supervisory and management staff  The true value in working with our team is developing a personal and professional  relationship with leaders who understand your industry, challenges, and opportunities  — with the full support of an entire CLA family behind them.  Meet your service team below. Each member is licensed to practice as a certified accountant in the state of  California.  Service Team Member Role Experience   Kassie Radermacher, CPA, CFE Relationship and assurance engagement principal – Kassie  will have overall engagement responsibility including  planning the engagement, developing the audit approach,  supervising staff, and maintaining client contact throughout  the engagement and throughout the year. She is  responsible for total client satisfaction through the  deployment of all required resources and continuous  communication with management and the engagement  team. She will perform a technical review of all work  performed and reports prepared with a higher‐level review  corresponding to work overseeing by Tiffany Fung,  Engagement Director.   19+ years    Tiffany Fung, CPA Engagement Director: Tiffany will assist the engagement  principal with planning the engagement and developing the  audit approach and will be responsible for the single audit,  all agreed‐upon procedures and the Measure X  examination, and review of enterprise fund activities.  Tiffany, in coordination with Kassie, will maintain client  contact throughout the engagement and throughout the  year. She will perform a technical review of all work  performed in these sections and is responsible for the  preparation of corresponding reports. 13+  CLA Irvine 2875 Michelle Drive, Suite 300  Irvine, CA 92606      City Council 21 – 72 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 13 of 63  Service Team Member Role Experience   Daphnie Munoz, CPA Transition and Technical Resource Principal: ‐  Daphnie will  assist the engagement team in year one as a transition  principal. In this role Daphnie can provide historical  information to lessen the burden on the City with a new  audit team. In all years of the contract, Daphnie will serve  as a technical resource principal for consultation on unusual  transactions or circumstances.   25+ years    Robert Perl, CPA Single audit engagement manager – Robert will act as the  lead manager on the single audit engagement. In this role,  he will assist the engagement director with planning the  engagement and performing complex audit areas. Robert  will perform a technical review of all work performed in the  single audit and is responsible for the review of all required  reports.  16+ years  Rebecca Hoang, CPA Engagement manager – Rebecca will act as the lead  manager on the City audit, all agreed upon procedures,  Measure X examination, and preparation of the state  controller’s report. In this role, she will assist the  engagement principal and director with planning the  engagements and performing complex audit areas. Rebecca  will perform a technical review of all work performed and is  responsible for the review of all required reports. 11+ years  Stephen Coverstone, CPA Engagement senior – Stephen will act as the senior on the  engagement. In this role, Stephen will be performing the  fieldwork, supervising and reviewing the work of the staff  accountants as the audit fieldwork is being performed and  providing updates to the City staff.  5+ years    Additional staff – We will assign additional staff to your engagement based on your needs and their experience  providing services to similar clients.  Our unique team – Our team has been uniquely designed to maximize quality and timing. Kassie Radermacher,  CPA, CFE, Principal is responsible for the entire engagement and all scope of services. Tiffany Fung, CPA, Signing  Director, is responsible for overseeing the enterprise fund audit work, all agreed‐upon procedures, measure x  examination, and single audit. Tiffany will perform the technical review of these audit workpapers with Kassie  Radermacher performing a high level review of the workpapers to decrease the time between performing the  procedures and performing the top level review. On all scope of work for which Tiffany is not involved, Kassie  will perform the technical review of all work and reports.       City Council 21 – 73 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 14 of 63  Daphnie Munoz, CPA, will be available as a transition and technical resource. Daphnie will be available for  questions the audit team has where historical knowledge would lessen the burden on the City with a new  engagement team. Structuring the team in this way result from a benefit to the City of the past audit team’s  experience while still experiencing a new and fresh perspective. Daphnie is also available for consultation for  unusual transactions or circumstances.    Robert Perl, CPA will manage the single audit and Rebecca Hoang, CPA, will manage the financial statement  audit, agreed‐upon procedures engagements, measure x examination, and preparation of the state controller’s  report. Utilizing Robert in this capacity retains the historical knowledge of grants with the City and the City’s  grant personnel while the other engagements will experience a new perspective from the manager level. This  allows a blend of a fresh perspective and efficiency with the audit team.    Stephen Coverstone, CPA, will act as the senior on all scope of services.    Collaborative: Support from a responsive local team complemented by national resources. We consider the whole of your organization, bringing innovative teams to the table.   Service team information  Detailed biographies, including government auditing experience, relevant continuing professional education,  and memberships in professional organizations, can be found in the Appendix of this proposal.    Consistency of staff  We staff our engagements based on your specific needs, offering local or national resources as necessary to  generate exceptional service. Our principals and directors are directly involved in fieldwork to help proactively  identify significant issues and resolve them with management — which means the engagement is essentially  complete when fieldwork ends. While it is not our policy to rotate the engagement team management, we have  the resources to offer additional involvement or bring in other members of our firm, as necessary.  Our approach recognizes that the most valuable time at your location is spent with key decision makers asking  clarifying questions, discussing organizational strategies, and dealing with sensitive reporting issues. We believe  this approach is effective, cost‐efficient, and produces a high‐quality audit.  Not using a subcontractor  For this engagement, we do not foresee using any subcontractors. CLA strives to fill its professional positions  with among the best and most experienced accountants regardless of race or gender.         City Council 21 – 74 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 15 of 63  CLA’s qualifications to provide services  State and local government experience  You can benefit from a close personal connection with a team of professionals devoted to governments. Our  goal is to become familiar with all aspects of your operations — not just the information needed for the year‐ end audit so that we can offer proactive approaches in the areas that matter most to you:   Finding new ways to operate more effectively and efficiently   Responding to regulatory pressures and complexities   Maintaining quality services in the face of revenue reductions   Providing transparent, accurate, and meaningful financial information to stakeholders, decision‐makers, and  your constituents    We understand the legislative changes, funding challenges, compliance responsibilities, and risk management  duties that impact you. Our experienced government services team can help you navigate the challenges of  today, all while seamlessly strategizing for the future.  Deep industry connections  CLA actively supports industry education as a thought leader and  industry speaker. We focus on supporting the educational needs of  the industry through nationally sponsored trade events. Our team  of professionals is sought after, both as educators and as  experienced speakers who are invited to speak and teach at major  professional events by leading trade associations, including those  shown here.  We are also actively involved in and/or are members of the following professional organizations:   American Institute of Certified Public Accountants (AICPA)   AICPA’s State and Local Government Expert Panel   AICPA’s Government Audit Quality Center (GAQC)   Government Finance Officers Association (GFOA)   Special Review Committee for the GFOA’s Certificate of Achievement for Excellence in Financial Reporting  (Certificate) Program   AICPA Single Audit Quality Task Force   Association of Government Accountants    Our involvement in these professional organizations, combined with various technical services we subscribe to,  allows use to be at the forefront of change in the constantly changing government environment. We take our  responsibility for staying current with new accounting pronouncements, auditing standards, other professional  standards and laws and regulations seriously.         City Council 21 – 75 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 16 of 63  Insight to strengthen your organization  When you’re ready to go beyond the numbers to find value‐added strategies, we offer resources to help you  respond to challenges and opportunities including:   National webinars — Access complimentary professional development opportunities for your team.   Articles and white papers — Stay current on industry information as issues arise.    Curious: We care, we listen, we get to know you.   Support at every turn  With dedicated services specific to state and local governments, you have access to guidance on all aspects of  your operations.   Affordable Care Act (ACA) reporting and  compliance   Audit, review, and compilation of financial  statements   Compliance audits (HUD, OMB Single Audits)   COVID‐19 funding support   Cybersecurity   Enterprise risk management   Forensic accounting, auditing, and fraud  investigation   Fraud risk management   Grant compliance   Implementation assistance for complex  Governmental Accounting Standards Board  (GASB) statements   Internal audit   Outsourced business operations   Performance auditing   Purchase card (p‐card) monitoring and analytics   Risk assessments   Strategic, financial, and operational consulting   Telecom management services    Independence can easily become impaired when providing consulting services; therefore, we do not provide any  services to our audit clients beyond those allowed. If additional work is requested by the City outside of the  scope of the audit, we will discuss with you our proposed fee for additional services prior to beginning the new  services.         City Council 21 – 76 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 17 of 63  Single audit experience  CLA performs the largest number of single audits in the United States  We audited nearly $257 billion dollars in federal funds in 2022. The chart below illustrates CLA’s experience in  serving organizations that receive federal funds and demonstrates our firm’s dedication to serving the  government and nonprofit industry.    It is more important than ever to find qualified auditors who have significant experience with federal grants  specific to the City and can enhance the quality of the City’s single audit. Therefore, the single audit will be  performed by a team of individuals who are managed by personnel who specialize in single audits in accordance  with OMB’s Uniform Guidance and who can offer both knowledge and quality for the City. As part of our quality  control process, the single audit will be reviewed by a firm Designated Single Audit Reviewer.  You'll need an audit firm experienced in performing single audits and a familiarity with the specific programs in which you are involved and will benefit from CLA’s experience in this area.   Single Audit Resource Center (SARC) award  CLA received the Single Audit Resource Center (SARC) Award for  Excellence in Knowledge, Value, and Overall Client Satisfaction. SARC's  award recognizes audit firms that provide an outstanding service to their  clients based on feedback received from an independent survey.  The survey queried more than 10,000 nonprofit and government entities about the knowledge of their auditors,  the value of their service, and overall satisfaction with their 2021 fiscal year‐end audit. The SARC award  demonstrates CLA’s dedication to serving the government and nonprofit industry and maintaining the most  stringent regulatory requirements in those sectors.         City Council 21 – 77 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 18 of 63  Certificate of achievement assistance  The Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial  Reporting is awarded to state and local governments that go beyond the minimum requirements of  generally accepted accounting principles. It is awarded to state and local governments who produce an annual  comprehensive financial report that evidences the spirit of transparency and full disclosure. Members of the  GFOA staff and the GFOA Special Review Committee (SRC) review reports submitted to the ACFR program.  CLA provides audit services to many entities that received the GFOA Certificate of Excellence in Financial Report.  All of the procedures noted in our audit approach and our technical review of the ACFR are done to help the City  prepare and publish the top product possible. Our managers and principals who review the ACFR have a strong  understanding of the GFOA requirement for the certificate. We understand that this is a prestigious award for  the City and a great accomplishment for the Finance and Accounting departments.  We will review the GFOA comment letter for each ACFR and provide the City advice regarding the response to  the GFOA reviewer’s comments. Our procedures with respect to the ACFR will be the review of the comments  from GFOA on the prior year submission to determine they were adequately addressed, completion of the ACFR  checklist, and review of the transmittal letter and statistical data to determine that information presented is  reasonable and agrees with the information in the financial statements and management’s discussion and  analysis (MD&A), where applicable.  We understand the interrelationships of the many and varied components of a governmental entity’s financial  statements, allowing us to quickly determine errors or problems with the financial statements. Our depth of  knowledge and experience also allows us to assist the City with the preparation of the ACFR and improvement of  the City’s financial statements.  Our involvement with clients in the GFOA Certificate program helps to determine that we are on the leading  edge of reporting trends and techniques. We have been engaged by various entities to review their statements  for compliance with program requirements. We have aided clients in the early implementation of professional  pronouncements and regularly provide our clients with updates on new pronouncements which will affect them  and will do the same for the City.  Following is a representative list of government audit clients, we currently serve from the CLA Irvine office, and  who have received GFOA awards:  Client Date of Service City of Alhambra* 2017‐2020; Consulting 2021‐current  City of Camarillo 2022‐current  City of Cerritos 2020‐current  City of Colton* 2017‐current  City of Covina 2019‐current  City of Del Mar* 2017‐current  City of El Segundo 2019‐current  City of Escondido 2022‐current  City of Fillmore 2019‐current  City of Glendale 2020‐current      City Council 21 – 78 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 19 of 63  City of Hesperia* 2016‐current  City of Irvine* 2017 ‐ current  City of La Cañada Flintridge 2019‐current  City of La Habra* 2016‐current  City of Lake Forest* 2016‐current  City of Lancaster* 2016‐current  City of Norco 2018‐current  City of Pico Rivera* 2017‐current  City of Placentia 2022‐current  City of Rancho Palos Verdes 2018‐current  City of San Buenaventura* 2017‐current  City of Santa Ana 2016‐2023  City of Santa Barbara 2019‐current  City of Santa Fe Springs 2020‐current  City of Temple City 2022‐current  City of Victorville** 2019‐current  City of Westminster* 2016‐current    *Our records are maintained for seven years, as required. Clients with this notation may have been serviced for  a time period prior to the beginning date listed.    **Client does not choose to apply for the GFOA award, but ACFR is prepared GFOA award compliant.           City Council 21 – 79 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 20 of 63  GASB insight potentially affecting current and future audits  CLA has one of the largest governmental audit and accounting practices in the country. As a result, we are  intimately involved in the review, development, and implementation of new standards promulgated by GASB.  Additionally, we have members of our government services team that participate in the AICPA State and Local  Government Expert Panel. These individuals are involved in the process of reviewing and updating the AICPA’s  State and Local Government Audit and Accounting Guide.  Our significant knowledge of technical issues and GASB pronouncements will be especially beneficial to the City.  The below are recent issues and pronouncements which may have a future impact on the audits and financial  statement of the City. We will proactively work with the City to address the reporting and auditing impact of  each pronouncement or issue in advance of the implementation date.  GASB – Recent and Pending Description of Statement Potential Impact on the City  GASB Statement No. 99, Omnibus 2022 – The  objectives of this Statement are to enhance  comparability in accounting and financial reporting  and to improve the consistency of authoritative  literature by addressing (1) practice issues that have  been identified during implementation and  application of certain GASB Statements and (2)  accounting and financial reporting for financial  guarantees.  The requirements of this Statement have  various effective dates for fiscal years beginning  after June 15, 2022 and 2023, and all reporting  periods thereafter.  GASB Statement No. 100, Accounting Changes and Error Corrections—an amendment of GASB Statement No. 62 – The primary objective of this  Statement is to enhance accounting and financial  reporting requirements for accounting changes and  error corrections to provide more understandable,  reliable, relevant, consistent, and comparable  information for making decisions or assessing  accountability. The requirements of this Statement are  effective for accounting changes and error  corrections made in fiscal years beginning after  June 15, 2023, and all reporting periods  thereafter. Earlier application is encouraged.  GASB Statement No. 101, Compensated Absences –  The objective of this Statement is to better meet the  information needs of financial statement users by  updating the recognition and measurement guidance  for compensated absences. That objective is achieved  by aligning the recognition and measurement  guidance under a unified model and by amending  certain previously required disclosures.  The requirements of this Statement are  effective for fiscal years beginning after  December 15, 2023, and all reporting periods  thereafter. Earlier application is encouraged.         City Council 21 – 80 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 21 of 63  The following are some of the current projects being conducted by GASB that may impact the City in the future:  Future Pronouncements and Projects Description of Project Current Status Revenue and Expense Recognition – The objective of this project is to  develop a comprehensive application model for the recognition of  revenues and expenses that arise from nonexchange, exchange, and  exchange‐like transactions, including guidance for exchange  transactions that has not been specifically addressed in the current  literature.  Currently in the preliminary  views redeliberations stage.  Financial Reporting Model – The objective of the project is to make  improvements to the financial reporting model including GASB Nos. 34,  35, 37, 41, 46, and Interpretation No. 6. The improvements would be to  enhance the effectiveness of the model in providing information  essential for decision‐making, enhance the ability to assess a  government’s accounting, and address certain application issues.  Currently in exposure draft  redeliberations stage.  Risk and Uncertainties Disclosures – Current note disclosure  requirements focus on various risks faced by state and local  governments, such as those associated with financial instruments,  including deposits, investments, securities lending, and derivatives as  well as risk retention, including risk pools. This project would address  risks relating to the nature of operations, estimates, and vulnerability  due to certain concentrations.  Currently in the exposure draft  redeliberations.  Going concern uncertainties and severe financial stress – The  objective of this project is to address issues related to disclosures  regarding going concern uncertainties and severe financial stress. The  project will consider (1) improvements to existing guidance for going  concern considerations to address diversity in practice and clarify the  circumstances under which disclosure is appropriate, (2) developing a  definition of severe financial stress and criteria for identifying when  governments should disclose their exposure to severe financial stress,  and (3) what information about a government’s exposure to severe  financial stress is necessary to disclose.  Currently in initial  deliberations.  Infrastructure Assets – This proposed project would address issues  related to accounting and financial reporting for infrastructure assets.  The project would evaluate standards‐setting options related to  reporting infrastructure assets to make information (1) more  comparable across governments and more consistent over time, (2)  more useful for making decisions and assessing government  accountability, (3) more relevant to assessments of a government’s  economic condition, and (4) better reflect the capacity of those assets  to provide service and how that capacity may change over time.  Currently in initial  deliberations.      City Council 21 – 81 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 22 of 63  Future Pronouncements and Projects Classifications of Nonfinancial Assets – The objective of this project  would be to reconsider the existing classification of nonfinancial assets  and other related sub‐classifications (for example, capital assets or  intangible assets) to ensure that (1) assets are classified in a way that  provides the most relevant financial information and (2) the definitions  of the classifications are understandable and appropriate to meeting  financial reporting objectives. The project also will consider how any  classification changes would affect financial statement presentation  and disclosure of nonfinancial assets. The project will not, however,  reexamine recognition or measurement of nonfinancial assets.  Currently in exposure draft.  Subsequent Events—Reexamination of Statement 56 – The objective  of this project is to improve the accounting and financial reporting for  subsequent events. The project will reexamine existing requirements  related to subsequent events in Statement No. 56, Codification of  Accounting and Financial Reporting Guidance Contained in the AICPA  Statements on Auditing Standards, to address issues related to (1)  confusion about and challenges associated with applying the existing  standards, (2) inconsistency in practice in the information provided  about subsequent events, and (3) the usefulness of the information  provided about subsequent events.  Currently initial deliberations.    References of local government clients  Our clients say it best. And their independent, authentic perspective is invaluable in learning about the  experience you’ll have when working with us. We encourage you to connect with our clients to hear it firsthand.    City of Hesperia Client Contact Casey Brooksher, Assistant City Manager  Phone Number | Email 760‐947‐1813 | cbrooksher@cityofhesperia.us  Address 9700 Seventh Avenue, Hesperia, CA 92345  Dates In excess of seven years and still a current client  Engagement Leader Kassie Radermacher, CPA, CFE  Services Provided  City audit, Water, Fire, Housing Authority, and CDC audits, single audit, City  and special districts annual financial transactions report, GANN agreed‐ upon procedures        City Council 21 – 82 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 23 of 63  City of La Habra Client Contact Jack Ponvanit, Deputy Finance Director  Phone Number | Email 562‐383‐4051 | JPonvanit@lahabraca.gov  Address 110 E La Habra Blvd., La Habra CA, 90631  Dates In excess of seven years and still a current client  Engagement Leader Kassie Radermacher, CPA, CFE, and Tiffany Fung, CPA  Services Provided City audit, single audit, childcare audit, GANN agreed‐upon procedures    City of Glendale Client Contact Shu‐Jun Li, Deputy Director of Finance  Phone Number | Email 818‐551‐3048 | SLi@glendaleca.gov  Address 613 E. Broadway, Glendale, CA 91206  Dates 2020‐current client  Engagement Leader Daphnie Munoz, CPA, and Tiffany Fung, CPA  Services Provided City audit, JPA audit, single audit, REAC, Transit, and GANN agreed‐upon  procedures    City of Lake Forest Client Contact Kevin Shirah, Finance Director  Phone Number | Email 949‐461‐3564 | kshirah@lakeforestca.gov  Address 100 Civic Center Drive, Lake Forest, CA 92630  Dates In excess of seven years and still a current client  Engagement Leader Kassie Radermacher, CPA, CFE  Services Provided  City audit, Housing Authority and AQMD audits, single audit, City and  Finance Authority annual financial transactions report, GANN agreed‐upon  procedures        City Council 21 – 83 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 24 of 63  City of Westminster Client Contact Erin Backs, Finance Director  Phone Number | Email 714‐548‐3185 | ebacks@westminster‐ca.gov  Address 8200 Westminster Blvd., Westminster, CA 92683  Dates In excess of seven years and still a current client  Engagement Leader Kassie Radermacher, CPA, CFE  Services Provided City audit, SCAQMD audit, single audit, City annual financial transactions  report, GANN agreed‐upon procedures    Transparent: We place honesty and integrity at the center of all communication. We welcome you to start an open and candid conversation with those who know us best.   Significant engagements in last five years  Below is a list of cities that the Irvine office has serviced in the past year. References for some of the clients that  include your proposed engagement team are listed in the previous section.  Client Dates Hours Scope of Work City of Alhambra*  2017‐2020;   Consulting 2021‐ current  Varies by  type of  service  Only audit through 2020 ‐ 2021 and  forward is consulting  City of Camarillo 2022‐current 350 City audit, single audit, GANN, SCO  City of Cerritos 2020‐current 350 City audit, single audit, GANN, SCO  City of Colton* 2017‐current 520 City audit, single audit, childcare audit,  GANN  City of Covina 2019‐current 400 City audit, single audit, GANN, SCO  City of Del Mar* 2017‐current 350 City audit, single audit, GANN, SCO  City of El Segundo 2019‐current 350 City audit, single audit, GANN  City of Escondido 2022‐current 450 City audit, single audit, GANN  City of Fillmore 2019‐current 360 City audit, single audit, GANN, SCO  City of Glendale 2020‐current 700 City audit, JPA audit, single audit,  GANN, SCO, REAC  City of Hesperia* 2016‐current 500 City audit, single audit, GANN, SCO      City Council 21 – 84 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 25 of 63  Client Dates Hours Scope of Work City of Irvine* 2017 ‐ current 500  City audit, single audit, pension plan  audits, AQMD audit, fund audits, SCO,  GANN  City of La Cañada Flintridge 2019‐current 300 City audit, single audit, GANN, SCO  City of La Habra* 2016‐current 500 City audit, single audit, childcare audit,  GANN  City of Lake Forest* 2016‐current 400 City audit, single audit, AQMD audit,  Housing Auth audit, GANN, SCO  City of Lancaster* 2016‐current 500 City audit, single audit, CCEA audit,  GANN, SCO  City of Norco 2018‐current 450 City audit, single audit, GANN, SCO  City of Pico Rivera* 2017‐current 470 City audit, single audit, GANN, SCO,  Measure W  City of Placentia 2022‐current 450 City audit, single audit, GANN, SCO  City of Rancho Palos Verdes 2018‐current 400 City audit, single audit, GANN, SCO  City of San Buenaventura* 2017‐current 600 City audit, single audit, GANN, SCO  City of Santa Ana 2016‐2023 1035 City audit, single audit, investment AUP,  Measure X examination, GANN, SCO  City of Santa Barbara 2019‐current 550  City audit, single audit, PFC audit  (airport), custodial fund audit, GANN,  SCO  City of Santa Fe Springs 2020‐current 350 City audit, single audit, GANN, SCO  City of Temple City 2022‐current 300 City audit, single audit, GANN, SCO  City of Victorville 2019‐current 650 City audit, water district audit, SCLAA  (airport) audit, single audit, GANN  City of Westminster* 2016‐current 400 City audit, single audit, AQMD audit,  GANN, SCO    Independence  CLA is independent of the City under the American Institute of Certified Public Accountant’s Code of Professional  Conduct and its interpretations, and the U.S. Government Accountability Office’s Government Auditing  Standards, as required. Our firm‐wide quality control policies and procedures foster strict compliance with these  professional standards. In addition, the individuals assigned to your engagement are independent of the City  and we are not aware of any conflicts of interest.        City Council 21 – 85 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 26 of 63  License to practice in California  CLA is a limited liability partnership and is duly licensed to practice public accountancy in the state of California.  Further, all assigned key professional staff are properly licensed to practice in California. A copy of our state  license is provided below:    Peer review and quality control procedures  In the most recent peer review report, dated November 2022, we received a rating of pass, which is the most  positive report a firm can receive. We are proud of this accomplishment and its strong evidence of our  commitment to technical excellence and quality service. This quality control review included a review of  specific government engagements. The full report is provided on the following page.  In addition to an external peer review, we have implemented an intensive internal quality control system to  provide reasonable assurance that the firm and our personnel comply with professional standards and  applicable legal and regulatory requirements. Our quality control system includes the following:    A quality control document that dictates the quality control policies of our firm. In many cases, these  policies exceed the requirements of standard setters and regulatory bodies. Firm leadership promotes and  demonstrates a culture of quality that is pervasive throughout the firm’s operations. To monitor our  adherence to our policies and procedures, and to foster quality and accuracy in our services, internal  inspections are performed annually.    Quality control standards as prescribed by the AICPA. The engagement principal is involved in the planning,  fieldwork, and post‐fieldwork review. In addition, an appropriately experienced professional performs a risk‐ based second review of the engagement prior to issuance of the reports.   Hiring decisions and professional development programs designed so personnel possess the competence,  capabilities, and commitment to ethical principles, including independence, integrity, and objectivity, to  perform our services with due professional care.    An annual internal inspection program to monitor compliance with CLA’s quality control policies.  Workpapers from a representative sample of engagements are reviewed and improvements to our practices  and processes are made, if necessary, based on the results of the internal inspection.   Strict adherence to the AICPA’s rules of professional conduct, which specifically require maintaining the  confidentiality of client records and information. Privacy and trust are implicit in the accounting profession,  and CLA strives to act in a way that will honor the public trust.   A requirement that all single audit engagements be reviewed by a designated single audit reviewer, thereby  confirming we are in compliance with the standards set forth in the Uniform Guidance.        City Council 21 – 86 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 27 of 63           City Council 21 – 87 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 28 of 63  Federal or state desk or field reviews  CLA has been subject to several federal and state desk reviews by state oversight agencies during the past three  years, and we have resolved all findings. In addition, our government audits are subject to review by each  agency’s Office of Inspector General, as well as the U.S. Government Accountability Office, and we have also  resolved all findings identified in those reviews.  Disciplinary and legal action  From time to time, the firm is a defendant in lawsuits involving alleged professional malpractice. In all cases, the  firm believes that it has a strong position and intends to defend itself vigorously. Should the ultimate outcome  be unfavorable, however, net of the deductible provisions of the firm's malpractice insurance, all cases are  expected to be fully covered by insurance and will not have a material impact on the firm or its ability to  perform these services.   Moreover, in those cases where claims have been resolved by settlement (the vast majority of our cases), the  firm is typically subject to confidentiality agreements that prohibit the disclosure of information regarding those  matters. Disclosure by the firm of any details about those matters could invalidate the settlement agreements.  The firm and professionals within the firm presently do not have any regulatory or ethics inquiries outside the  normal course of our practice.  Authorized to contractually bind the firm  Kassie Radermacher, as a principal of CLA, is authorized to sign, bind, and commit the firm to the obligations  contained in this proposal and the City’s RFP. This proposal is valid for a period of 180 days.     E. Proposed Work Plan Scope of work to be performed  Please see section B. Services Provided, scope of work to be performed section.     Workpaper retention  Workpapers are maintained for at least seven years and will be available for examination by authorized  representatives of the City, internal audit staff, and representatives of regulatory personnel, subject to  professional ethics requirements.  Additional services  In addition to the services outlined in the Proposed Scope of Services for this proposal, CLA collectively offers a  wide breadth of highly customized services and capabilities to meet our clients’ wants and needs, including a  sampling of the following:   Forensic audits   Internal audit, risk assessments, and evaluations   Implementation assistance for complex accounting standards   ACA Reporting   Operational and financial systems consulting   Operations and performance improvement   Self‐insured medical and PBM claim audits      City Council 21 – 88 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 29 of 63   IT security and network vulnerability assessments   Fraud risk assessment and investigations   Strategic, financial, and operational consulting   Outsourced accounting and public administration   Strategic, business, and capital planning   Organizational and financial health assessment   Training and educational seminars   Telecom cost savings assessments  We pride ourselves on taking the initiative to meet each and every need of our clients, and therefore are always  prepared to take on additional projects. However, independence is our first concern when providing additional  services. Independence can easily become impaired when providing consulting services; therefore, we do not  provide any services to our audit clients beyond those allowed.  If additional work is requested by the City outside of the scope of the audit, we will discuss with you our  proposed fee for additional services prior to beginning the new services.  Digital strategies  Leverage data and automation to help you power success. Digital strategy provides a  road map for tomorrow and identifies actionable opportunities for your organization.   Properly harnessed, technology and data reveal deep insight to your organization. We can help you  develop digital strategies to leverage trends, overcome challenges, and innovate for the future.  We help our clients put data to work to:  Improve revenue  and expense forecasting Reduce time to market  Improve strategic  decision making  Reduce client  acquisition costs  Improve jobsite  and production line safety  Reduce  equipment downtime  Improve  cash flow  Reduce  client churn  Streamline  operational processes  Reduce fraud through automated anomaly  detection  Increase employee retention  and engagement Reduce pricing volatility           City Council 21 – 89 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 30 of 63  Consulting and outsourcing  An organization that is strong across functional areas can turn business challenges into opportunity. As human  resources compliance issues become increasingly complex, organizations need flexibility to expand and contract  to meet rapidly changing business needs.   CLA can help you manage your day‐to‐day operations so you can focus on what you do. Whether you need a  team to become an extension of yours or simply want resources to lean on, we have the experience to offer  relevant guidance and services customized and scaled to your needs — even as those needs change.           City Council 21 – 90 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 31 of 63  The CLA Seamless Assurance Advantage (SAA)  The CLA Seamless Assurance Advantage (SAA) is an innovative approach to auditing that utilizes leading  technologies, analytics, and audit methods to help solve client problems and create a seamless experience.        City Council 21 – 91 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 32 of 63  Financial statement work plan    Phase 1: Planning and strategy  The main objective of the planning phase is to identify significant areas and design efficient audit procedures.    Conduct an entrance meeting. Kassie Radermacher and staff will meet with the City personnel to agree on  an outline of responsibilities and time frames  ○ Establish audit approach and timing schedule  ○ Determine assistance to be provided by the City personnel  ○ Discuss application of generally accepted accounting principles  ○ Address initial audit concerns  ○ Establish report parameters and timetables  ○ Progress reporting process  ○ Establish principal contacts   Gain an understanding of your operations, including any changes in organization, management style, and  internal and external factors influencing the operating environment   Identify significant accounts and accounting applications, critical audit areas, significant provisions of laws  and regulations, and relevant controls over operations   Determine the likelihood of effective Information Systems (IS) ‐ related controls   Perform a preliminary overall risk assessment   Confirm protocol for meeting with and requesting information from relevant staff   Establish a timetable for the fieldwork phase of the audit   Determine a protocol for using TeamMate Analytics and Expert Analyzer (TeamMate), our data extraction  and analysis software, to facilitate timely receipt and analysis of reports from management   Compile an initial comprehensive list of items to be prepared by the City, and establish deadlines    We will document our planning through:   Entity profile — This profile will help us understand the City's activities, organizational structure, services,  management, key employees, and regulatory requirements.   Preliminary analytical procedures — These procedures will assist in planning the nature, timing, and extent  of auditing procedures that will be used to obtain evidential matter. They will focus on enhancing our  understanding of the financial results and will be used to identify any significant transactions and events  that have occurred since the last audit date, as well as to identify any areas that may represent specific risks  relevant to the audit.      City Council 21 – 92 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 33 of 63   General risk analysis — This will contain our overall audit plan, including materiality calculations, fraud risk  assessments, overall audit risk assessments, effects of our IS assessment, timing, staffing, client assistance, a  listing of significant provisions of laws and regulations, and other key planning considerations.   Account risk analysis — This document will contain the audit plan for the financial statements, including risk  assessment and the extent and nature of testing by assertion.   Prepared by client listing — This document will contain a listing of schedules and reports to be prepared by  the City personnel with due dates for each item.   Assurance Information Exchange (AIE) — CLA uses a secure web‐based application to request and obtain  documents. This application allows clients to view detailed information, including due dates for all items CLA  is requesting. Clients can attach electronic files and add commentary directly on the application.    A key element in planning this audit engagement will be the heavy involvement of principals and managers. We  will clearly communicate any issues in a timely manner and will be in constant contact as to what we are finding  and where we expect it will lead.  Using the information we have gathered and the risks identified, we will produce an audit program specifically  tailored to the City that will detail the nature and types of tests to be performed. We view our programs as living  documents, subject to change as conditions warrant.  Phase 2: Systems evaluation   We will gain an understanding of the internal control structure of the City for financial accounting and relevant  operations. Next, we will identify control objectives for each type of control material to the financial statements,  and then identify and gain an understanding of the relevant control policies and procedures that effectively  achieve the control objectives. Finally, we will determine the nature, timing, and extent of our control testing  and perform tests of controls. This phase of the audit will include testing of certain key internal controls:   Electronic data, including general and application controls reviews and various user controls   Financial reporting and compliance with laws and regulations    We will test controls over certain key cycles, not only to gather evidence about the existence and effectiveness  of internal control for purposes of assessing control risk, but also to gather evidence about the reasonableness  of an account balance. Our use of multi‐purpose tests allows us to provide a more efficient audit without  sacrificing quality.  Our assessment of internal controls will determine whether the City has established and maintained internal  controls to provide reasonable assurance that the following objectives are met:   Transactions are properly recorded, processed, and summarized to permit the preparation of reliable  financial statements and to maintain accountability over assets   Assets are safeguarded against loss from unauthorized acquisition, use, or disposition   Transactions are executed in accordance with laws and regulations that could have a direct and material  effect on the financial statements    We will finalize our audit programs during this phase. We will also provide an updated prepared by client listing  based on our test results and anticipated substantive testing.      City Council 21 – 93 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 34 of 63  During the internal control phase, we will also perform a review of general and application information  services/information technology (IS/IT) controls for applications significant to financial statements to conclude  whether IS general controls are properly designed and operating effectively.   Based on our preliminary review, we will perform an initial risk assessment of each critical element in each  general control category, as well as an overall assessment of each control category. We will then assess the  significant computer‐related controls.  For IS/IT‐related controls we deem to be ineffectively designed or not operating as intended, we will gather  sufficient evidence to support findings and will provide recommendations for improvement. For IS controls we  deem to be effectively designed, we will perform testing to determine if they are operating as intended through  a combination of procedures, including observation, inquiry, inspection, and re‐performance.  Phase 3: Testing and analysis  The extent of our substantive testing will be based on results of our internal control tests. Audit sampling will be  used only in those situations where it is the most effective method of testing.   After identifying individually significant or unusual items, we will decide the audit approach for the remaining  balance of items by considering tolerable error and audit risk. This may include (1) testing a sample of the  remaining balance; (2) lowering the previously determined threshold for individually significant items to increase  the percent of coverage of the account balance; or (3) applying analytical procedures to the remaining balance.  When we elect to sample balances, we will use TeamMate to efficiently control and select our samples.  Our workpapers during this phase will clearly document our work as outlined in our audit programs. We will  provide the City with status reports and be in constant communication with the City to determine that all  identified issues are resolved in a timely manner. We will hold a final exit conference with the City to summarize  the results of our fieldwork and review significant findings.  Phase 4: Reporting and follow up  Reports to management will include oral and/or written reports regarding:   Independent Auditors' Report   Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other  Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing  Standards   Independent Auditors' Report on Compliance for Each Major Federal Program, Report on Internal Control  Over Compliance, and Report on the Schedule of Expenditures of Federal Awards Required by the Uniform  Guidance   Management Letter   Written Communication to Those Charged with Governance, which includes the following areas:  ○ Our responsibility under auditing standards generally accepted in the United States of America  ○ Changes in significant accounting policies or their application  ○ Unusual transactions  ○ Management judgments and accounting estimates  ○ Significant audit adjustments  ○ Other information in documents containing the audited financial statements  ○ Disagreements with the City  ○ The City’s consultations with other accountants      City Council 21 – 94 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 35 of 63  ○ Major issues discussed with management prior to retention  ○ Difficulties encountered in performing the audit  ○ Fraud or illegal acts    Once the final reviews of working papers and financial statements are completed, our opinion, the financial  statements, and management letter will be issued.  The City will be given a draft of any comments we propose to include in the management letter. Items not  considered major may be discussed verbally with management instead of in the management letter. Our  management letter will include items noted during our analysis of your operations.  We will make a formal presentation of the audit results to those charged with governance, if requested.  Single audit approach work plan  The OMB’s Uniform Guidance (2 CFR Part 200) is effective for federal grants made on or after December 26,  2014. This affects how federal grants are managed and audited and impacts every organization that receives  federal assistance. Grant compliance can be a confusing topic and many of our clients rely on their federal  funding as a major revenue source, so it is important that they understand what these changes mean to their  organization. As a leader in the industry, CLA was out in front of these changes and informed our clients of how  to be proactive about these changes and how they could impact their entity. CLA professionals are available to  provide guidance and tools tailored to the City’s needs, and to assist in compliance with these rules.  The AICPA clarified auditing standard, AU‐C 935 “Compliance Audits,” requires risk‐based concepts to be used in  all compliance audits including those performed in accordance with 2 CFR Part 200. Our risk‐based approach  incorporates this guidance.  We will conduct our single audit in three primary phases, as shown, below:              City Council 21 – 95 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 36 of 63  Phase 1: Risk assessment and planning  The risk assessment and planning phase will encompass the overall planning stage of the single audit  engagement. During this phase, we will work closely with the City’s management to determine that programs  and all clusters of programs are properly identified and risk‐rated for determination of the major programs for  testing. We will also review the forms and programs utilized in the prior year to determine the extent of any  changes which are required.  We will accomplish this by following the methodology below:   Determine the threshold to distinguish between Type A and B programs, including the effect of any loans  and loan programs   Utilizing the preliminary Schedule of Expenditure of Federal Awards, we will identify the Type A and  significant Type B programs (25% of Type A threshold) in accordance with the Uniform Guidance   Identify the programs tested and the findings reported for the past two fiscal years. Determine and  document the program risk based on the past two single audits   Prepare and distribute Type B program questionnaires to determine risk associated with Type B programs   Determine the major programs to be tested for the current fiscal year based on the previous steps   Based on our determination of the major programs, we will obtain the current year compliance supplement  to aid in the determination of direct and material compliance requirements, and customize the audit  program accordingly   Determine the preferred methods of communication during the audit    Phase 2: Major program testing  We will determine the programs to be audited based on the risk assessment performed in the planning phase.  We will perform the audit of the programs in accordance with UG.  To accomplish this, we will perform the following:   Schedule an introductory meeting and notify the City’s management of the major programs for the current  fiscal year   Plan and execute the testing of the expenditures reported on the Schedule of Expenditures of Federal  Awards   Perform tests of compliance and internal controls over compliance for each major program identified   Schedule periodic progress meetings to determine that schedules are adhered to and identify issues as they  arise   Conduct entrance and exit conference meetings with each grant manager    Phase 3: Final assessment and reporting   We will re‐perform the steps noted in the preliminary assessment and planning stage once the final Schedule of  Expenditures of Federal Awards is received to determine if additional major programs were identified.  Based on the final determination of the programs we will perform the following:   Identify Type A and significant Type B programs which were not previously identified   Re‐assess the risk and determine if we are required to audit additional programs      City Council 21 – 96 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 37 of 63   Perform compliance testing at the entity wide level related to procurement and cash management  requirements   Perform testing to validate the status of prior year findings for those programs not selected for audit   Prepare the Schedule of Findings and Questioned Costs   Conduct exit conference with the City’s management to review drafts of required reports:  ○ Independent Auditors’ Report on Internal Control over financial reporting and on compliance and  other matters based on an audit of Financial Statements Performed in accordance with Government  Auditing Standards  ○ Independent Auditor’s Report on Compliance for Each Major Federal Program, Report on Internal  Control Over Compliance, and Report on the Schedule of Expenditures of Federal Awards Required  by the Uniform Guidance    Throughout the single audit, we will maintain communication through periodic progress meetings with those  designated by the City. These meetings will be on a set schedule, but as frequently as the City determines.  During these meetings, we will discuss progress impediments and findings as they arise.    Approach to be taken in drawing audit samples for purposes of tests of  compliance  We follow the guidance of AU‐C Section 530, Audit Sampling, in using statistical and nonstatistical approach. We  use quality control material in all our audit engagements. These forms guide our staff through a logical process  of assessing inherent risk, control risk, and combined audit risk, followed by an assessment of appropriate  sample size for testing.  Because our sample sizes are affected by many variables, a statement about sample sizes cannot be made in  absolute terms. However, with regard to sample selection, we will generally utilize representative sampling for  internal control and compliance tests, including those related to single audit compliance. Samples will also be  used in conjunction with other tests of compliance (e.g., Florida Statutes, Ordinances, etc.).  In general terms, sample sizes for compliance and controls testing obtained via our guidance usually fall into  categories of 25, 40, or 60 depending on circumstances. Where the population being tested is less than 100  items, we will use the 20%, 30%, or 40% of the population depending on our control risk assessment.  We are usually able to cover a substantial portion of the compliance and controls testing with one sample,  resulting in a very efficient approach.  Sample size and statistical sampling  We follow the guidance of AU‐C Section 530, Audit Sampling, in using statistical and nonstatistical approach. We  use quality control material in all our audit engagements. These AU‐C Section 530 – “Audit Sampling” forms  guide our staff through a logical process of assessing inherent risk, control risk, and combined audit risk,  followed by an assessment of appropriate sample size for testing.  Sample sizes will vary depending on the nature of the testing (compliance versus substantive) and the size of the  population being sampled. Sampling techniques are utilized in compliance and internal control testing, as well as  substantive testing of certain asset and liability account balances. Sample sizes used for internal control testing  depend on a number of factors, namely the number of expected or actual control deviations, size of population,  and level of control assurance anticipated. Sample sizes can range from 20 to 90 possible selections.      City Council 21 – 97 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 38 of 63  To illustrate, if no internal control deviations are anticipated and the frequency of the population (i.e., the  number of times the control is performed in a given year) is less than 100, then we will test 20 transactions in  order to obtain moderate control assurance. If two internal control deviations are anticipated, and the  frequency of the population is greater than 200, then we will test 90 transactions in order to obtain low control  assurance. We are usually able to cover a substantial portion of the compliance and controls testing with one  sample, resulting in a very efficient approach.  Type and extent of analytical procedures  Preliminary analytical procedures will assist in planning the nature, timing, and extent of auditing procedures  that will be used to obtain evidential matter. These procedures will focus on enhancing our understanding of the  financial results. These procedures are also used to identify any significant transactions and events that have  occurred since the last audit date, as well as to identify any areas that may represent specific risks relevant to  the audit.  In performing our substantive testing, our audit efficiency initiative provides that we first think analytically. By  doing this, we can better understand the specific account balance being tested and determine if the current  balance or relationship with other account balances appears reasonable. We will also employ analytical testing  on smaller and/or lower risk accounts and cycles to maintain efficiency and to meet milestones.  Data analytics  In addition to standard auditing methodology, a distinguishing aspect of CLA’s audit services incorporates the  power of data analytics to multiply the value of the analyses and the results we produce for clients. CLA’s data  methodology is a six‐phase, systematic approach to examining an organization’s known risks and identifying  unknown risks. Successful data analysis is a dynamic process that continuously evolves throughout the duration  of an engagement and requires collaboration of the engagement team.   Data analytics are utilized throughout our audit process, our  Risk Assessment, Data Analytics and Review (“RADAR”) is a  specific application of general ledger data analytics that has  been implemented on all audit engagements. RADAR is an  innovative approach created and used only by CLA that aims  to improve and replace traditional preliminary analytics that  were being performed.  The phases in our data analytics process are as follows:  1. Planning  In the planning stage of the engagement, the use of data  analysis is considered and discussed to determine that  analytics are directed and focused on accomplishing  objectives within the risk assessment. Areas of focus, such  as journal entries, cash disbursements, inventory, and  accounts receivable are common.  2. Expectations  We consider the risks facing our client and design analytics to address these risks. Through preliminary  discussions with management and governance, we develop and document expectations of financial transactions      City Council 21 – 98 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 39 of 63  and results for the year. These expectations will assist in identifying anomalies and significant audit areas in  order to assess risk.  3. Data acquisition  Sufficient planning, a strong initial risk assessment, and an adequate understanding of your systems will serve as  the foundation necessary to prepare our draft data request list. We will initially request information in written  format and conduct follow‐up conversations helping CLA practitioners share a mutual understanding of the type  of data requested and the format required. If there are going to be any challenges/obstacles related to obtaining  data, or obtaining data in the preferred format, they will generally be discovered at this point.  4. Technical data analysis  Technical analysis of the data requires the skillful blend of knowledge  and technical capability. Meaningful technical analysis provides the  engagement team with a better understanding of the organization. The  additional clarity assists the engagement team to better assess what is  “normal” and, in turn, be better suited to spot anomalies, red flags, and  other indications of risk. Analytics generally fall into five categories,  each looking into the data set in a different way and deployed with a  different purpose.  5. Interpret results and subsequent risk assessment  Trends and anomalies will be identified through the performance of the  above referenced analytics. Comments regarding the interpretation of  those trends and anomalies will be captured. When trends are  identified, they are reconciled against expectations. For anomalies identified, the approach to further audit  procedures will be considered.  6. Response and document  The last process is to capture responses and determine that our procedures are properly documented.  Abstracts, charts, or summaries of both trends and anomalies are retained in audit documentation to support  our identification of risks. Our analysis can be tailored and customized to help analyze an array of information,  including client‐specific and proprietary data. Key benefits of data analytics include:   Built‐in audit functionality including powerful, audit specific commands and a self‐documenting audit trail   100% data coverage, which means that certain audit procedures can be performed on entire populations,  and not just samples   Unlimited data access allows us to access and analyze data from virtually any computing environment   Eliminates the need to extrapolate information from errors (a common effort when manually auditing data)  and allows for more precise conclusions    The below figure illustrates typical data analytics scenarios.      City Council 21 – 99 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 40 of 63    Procedures used to understand internal processes and controls  We understand changing audit firms would require a new set of  auditors to develop an understanding of the City and its internal  control and operating structure. We also strive to develop our  understanding in the least intrusive manner possible, while still  maintaining our professional responsibilities. We would utilize a  combination of internal control forms and interviews with key  accounting personnel to gain and document our understanding of  the City. We will also use as a baseline any existing internal control  processes, policies, organizational charts, etc. the City may have  already documented. A walk through of design and operating  effectiveness would then be performed to confirm our  understanding.  The Committee of Sponsoring Organizations of the Treadway  Commission (COSO) has established a framework for internal  control systems. Under the COSO framework, internal control is a process to provide reasonable assurance that  those internal objectives, including effectiveness and efficiency of business operations, reliability of financial  reporting, and compliance with applicable laws and regulations, will be met, if applicable.  Our audit approach is designed to evaluate and walk through the departmental internal controls in accordance  with COSO concepts. Our procedures include a review of the overall control environment, determination of the  adequacy of those procedures, and a walk through of the procedures to determine if they are functioning as  designed.  During the planning and internal control phases of our audit, we will develop our understanding of the City  business operations and internal control structure for financial accounting and relevant operations through  observation, discussion, and inquiries with management and appropriate personnel. During this phase of the  audit, we will review budgets and related materials, organization charts, accounting and purchase manuals, and  other systems of documentation that may be available.  Once we understand your operations, we will then identify control objectives for each type of control that is  material to the financial statements. The next step will be to identify and gain an understanding of the relevant      City Council 21 – 100 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 41 of 63  control policies and procedures that effectively achieve the control objectives. We will then determine the  nature, timing, and extent of our control testing.  Approach to be taken in determining laws and regulations that will be subject to  audit test work  We will obtain an understanding of the laws and regulations that impact the City’s operations by reviewing  council minutes to identify any ordinances or resolutions that might have an impact to operations and reporting  by the City, as well as interview key personnel and management of the City. The staff assigned to the  engagement attend regular trainings and are well versed in upcoming legislation and federal and state laws  (e.g., Uniform Guidance) and proactively discuss these upcoming changes with our clients.   We will also review current operations, contracts, and IGA’s that may impact current operations.  Identification of anticipated potential audit problems  In situations where authoritative guidance on a particular transaction or accounting issue is unclear or subject to  interpretation, our approach is to proactively meet with management to discuss the issue and reach a  conclusion that is hopefully agreed upon by both parties. We do not have specific firm policies that dictate our  conclusions to be reached on all complex accounting issues. Rather, each issue must be evaluated independently  by our engagement team. As discussed above, we will not only meet internally, but also facilitate discussion with  the City’s management team in order to obtain a mutual understanding of the particular accounting issue,  determine the applicable authoritative guidance that most closely relates to the issue, and strive to reach an  approach agreed upon by both parties. If there remains any ambiguity or disagreement, we can explore other  resources that could possibly assist, such as subject matter professionals within the Government Accounting  Standards Board staff or the Government Finance Officers Association (GFOA) or perhaps other municipalities  who may have dealt with similar issues. We have not currently identified any potential audit problems.   Communication process  Effective communication is critical to a successful engagement. This includes weekly status meetings where  observations, potential exceptions, and leading practices are discussed. To avoid surprises at the end of the  engagement, we discuss and document our observations, clarify fact patterns, and confirm management’s  understanding and agreement with our findings.  CLA adheres to all auditing standards related to reporting observations, recommendations, and findings. All  significant deficiencies and material weaknesses will be reported to the audit committee/governance in writing.  Best practices, observations, and other matters will be reported to management in a management letter that  can be used as a tool to track the implementation of our recommendations.  Report to those charged with governance — In addition to observations and recommendations, we will inform  the audit committee of:   Significant accounting policies   Management judgments and accounting estimates   Significant audit adjustments and passed adjustments, if any   Disagreements with management, if any   Management consultation with other accountants, if any   Major issues discussed with management prior to retention   Difficulties encountered in performing the audit, if any      City Council 21 – 101 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 42 of 63  We are sensitive and understanding of the fact that we report to those charged with governance, and our audit  professionals maintain objectivity and independence in issuing audit opinions. If we identify significant fraud,  illegal acts, or significant delays during the audit process, we will alert the audit committee immediately.  Information related to overall fiscal health or other concerns of your organization observed during audit testing  will be presented in the exit presentation and as part of the management letter. We will also help you create  opportunities for improvement through recommendations and suggestions for strengthening your policies,  accounting procedures, and processes.  Working remotely under special circumstances  CLA exists to create opportunities for our clients, our people, and our communities. For several years now we  have fostered a remote culture throughout the firm understanding that flexibility to work remotely enables us  to better serve our clients under a variety of circumstances. In fact, we had already implemented a number of  tools, before the Covid‐19 pandemic developed, such as Assurance Information Exchange (AIE) and Microsoft® Teams, which we utilize to provide seamless service to our clients. We continue to invest in technology to  facilitate working remotely.   Use of technology in the audit  We’re reimagining the audit process through technology to  elevate your experience!  Assurance Information Exchange (AIE) ― CLA off ers a  secure web‐based application to request and obtain  documents necessary to complete client engagements. This  application allows clients to view detailed information,  including due dates for items that CLA requests.  Additionally, the application allows clients to attach  electronic files and add commentary related to the document requests directly on the application. AIE is  provided at no additional cost, subject to the terms of the Assurance Information Exchange Portal Agreement.  Prosystems fx Engagement – To facilitate the audit workpaper storage and the trial balance software, we use  Prosystems fx Engagement. Prosystems itself houses all audit workpapers and reports. The trial balance  software within Prosystems allows us to group the City’s accounts in any way we need to facilitate audit  analysis, audit workpapers, and financial statement support. To ensure an efficient and accurate review of the  City prepared ACFR, CLA will group the City’s trial balance to match the financial statement grouping. Since the  grouping occurs as soon as we receive a trial balance from the City, we are able to tie out the financial  statements starting from day one of the audit. This removes the risk for delays in reviewing the ACFR and  ensures that we are analyzing the City’s data by a fund view as well as an account view from the start of the  audit to avoid last minute questions and changes.   TeamMate Analytics and Expert Analyzer (TeamMate) ― To analyze and understand large data sets, we use  TeamMate Analytics and Expert Analyzer. We customize the application by industry in order to perform the  most applicable procedures. This allows us to go beyond sampling and instead analyze the entire general ledger  for targeted anomalies. Far beyond the audit application, our six‐phase process of Risk Assessment, Data  Analytics and Review (RADAR) can also provide actionable insights to help you understand your entity better.  Microsoft® Teams ― Our services approach focuses on impacƞul interacƟons. We’ve said goodbye to the days  of setting up camp in our clients’ conference rooms for weeks on end. We know our clients have organizations  to run, so our interactions have purpose. To assist with communications when we are not onsite, we utilize tools      City Council 21 – 102 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 43 of 63  such as Microsoft Teams, which allow for two‐way screen sharing and video. We’ve found this helps minimize  disruptions in our clients’ environments while continuing to effectively communicate with each other.  Extent of support required from City staff  We request that the City provide access to all records required for the audits and other requirements of the  contract. In addition, we request that you assign a “project coordinator” through whom we will communicate  and coordinate activities. We do not foresee needing the City’s staff other than during normal business hours.  To assist in this process, we will provide a detailed Prepared by Client list early in the engagement. We will ask  that your accounting staff provide us with standard schedules, as well as additional requested supporting items.  We anticipate that your accounting personnel will assist us in retrieving the documents stored electronically for  certain invoices, vouchers, cancelled checks, and other documents and records. We are extremely flexible as to  the format in which we receive this information and will determine through the use of the latest technology that  your personnel will not be asked to perform any unnecessary or extensively disruptive tasks.  We will depend on your staff to provide us with as much information as possible, in an effort to limit everyone’s  time on the engagement and, ultimately, to save your organization money.  Preliminary Schedule  Audit Segment Staff Level Responsible Completed By Phase 1 Entrance conference Principal/Director/  Manager May 31  Preliminary risk assessment and initial audit plan Principal/Director/  Manager June 30  SEFA review & major program determination Manager/Senior December 15  Phase 2 and 3 (Interim Fieldwork – commences late May or early June) Understanding of the City’s internal controls Manager/Senior June 30  Perform walkthroughs and internal control testing Senior/Staff June 30  Evaluate information system controls Manager/Senior June 30  Final risk assessment and comprehensive audit plan Principal/Director/  Manager June 30      City Council 21 – 103 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 44 of 63  Audit Segment Staff Level Responsible Completed By Exit Conference to discuss interim fieldwork results Principal/Director/  Manager June 30  Single Audit major program internal control and  compliance testing Senior/Staff January 31  Phase 3 (Final Fieldwork – begins no earlier than October 1) Financial Statement substantive testing and analytical  procedures Senior/Staff November 15  Exit Conference to discuss final fieldwork results Principal/Director/  Manager November 15  Phase 4 Drafting reports (Management Letter, Single Audit, other  deliverables) and required communications Manager/Senior November 30  Detailed review of work Principal/Director/  Manager November 15  Communications with management Principal/Director/  Manager November 15  Finalization of reports and required communications  Principal/Director/  Manager  1st week of  December for  most reports –  see detail in next  chart                  City Council 21 – 104 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 45 of 63  Reports for City of Santa Ana  Draft Report  Due Date  Final Report  Due Date  Independent Auditor’s Report on City of Santa Ana  Financial Audit n/a 1st week of  December  Independent Auditors’ Report on Internal Control over  Financial Reporting and on Compliance and other matters  based on an Audit of Financial Statements Performed in  Accordance with Government Auditing Standards  November 30 1st week of  December  Communication to those in charge of governance (Audit  Committee Letter)  November 30 1st week of  December  Single Audit Report:  Independent Auditors’ Report on compliance for each  major program and internal control over compliance  required by Uniform Guidance, formerly OMB Circular A‐ 133   February 15 February 28  Air Quality Improvement Fund (AQMD) November 30 December 10  GANN Limit computation November 30 December 10  Investment Policy Compliance Review November 30 November 30  U.S. Department of Housing of Urban Development (HUD)  Real Estate Assessment Center (REAC) submission  attestation and review of HUD Financial Data Schedule  (FDS) for the Housing Authority  n/a February 28  Annual State Controller’s Report 1st week of January January 31  Measure X Examination November 30 December 10  Agreed‐Upon‐Procedures Report TBD TBD    Work plan location  Work is intended to be performed using a hybrid method where staff will work at the City when documents and  support are not easily provided in an electronic format. The remainder of the work will be performed remotely.  Data requirements from the City  We request that the City provide remote access when possible to the accounting system to decrease the  amount of requests we make for support and documentation.       City Council 21 – 105 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 46 of 63  F. References        City Council 21 – 106 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 47 of 63  2. Cost Proposal Having upfront conversations builds relationships.  The value we can provide your organization starts with helping you uncover revenue opportunities. While we  are addressing your compliance needs, our insights and strategies also represent a return on your investment.  (a) Not‐to‐exceed cost  Based on our understanding of your requirements, we propose the following not‐to‐exceed cost to perform all  of the services included in the Proposed Scope of Services:  Description of Services 2024 2025 2026 Option Year 2027 Option Year 2028 City audit, including management  and audit committee letters $102,600 $105,680 $108,850 $112,120 $115,480  Single Audit of Federal Grants 38,770 39,930 41,130 42,360 43,630  AQMD Audit of the Air Quality  Improvement Fund 3,590 3,700 3,810 3,920 4,040  GANN Limit Agreed‐Upon  Procedures 830 850 880 910 940  Compliance Review of City’s  Investment Policy Agreed‐Upon  Procedures  4,540 4,680 4,820 4,960 5,110  Preparation of the Santa Ana  Housing Authority’s Financial  Data Schedule (REAC)  1,280 1,320 1,360 1,400 1,440  Measure X Examination 7,090 7,300 7,520 7,750 7,980  Preparation of the City’s State  Controller’s Report 5,690 5,860 6,040 6,220 6,410  Technology and client support fee  (5%) 8,210 8,450 8,700 8,960 9,230  Total Maximum Cost $172,600 $177,770 $183,110 $188,600 $194,260 Two Agreed‐Upon Procedures,  Annually* 18,600 19,160 19,730 20,320 20,930  Technology and client support fee  (5%) 930 960 990 1,020 1,050  Total $192,130 $197,890 $203,830 $209,940 $216,240     City Council 21 – 107 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 48 of 63  *The hours and fees for the agreed‐upon procedures are estimated and subject to negotiation once the scope of  each agreed‐upon procedures are determined.   Our total not‐to‐exceed cost is designed with an understanding that:   The City personnel will provide documents and information requested in a timely fashion.   The operations of your organization do not change significantly and do not include any future acquisitions or  significant changes in your business operations.   There are not significant changes to the scope, including no significant changes in auditing, accounting, or  reporting requirements.    The 5% technology and client support fee supports our continuous investment in technology and innovation to  enhance your experience and protect your data. It is based on the audit prices – the percentage of 5% will not  change, but the amount of the technology and client support fee will change over the years as the audit fee  increases.  (b) Bill rates for supplemental services   The City, during the term of this agreement, may request that Consultant provide special services in accordance  with the provisions of this agreement. If Consultant agrees to perform the special services, the Consultant’s hourly  fees to perform these services for the term of the agreement are as follows unless a lesser fee is agreed to in a  separate agreement between the City and Consultant.  Title 2024 2025 2026 Option Year 2027 Option Year 2028 Principals and Signing Directors $390 $400 $410 $420 $430  Managers and Directors 250 260 270 280 290  Supervisory Staff 160 165 170 175 180  Staff 110 113 116 119 123  Clerical 90 93 96 99 102         City Council 21 – 108 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 49 of 63  (c) Segmentation of hours  Description of Services Principal/  Director Manager Senior/  Associates Admin Total  City audit, including management and  audit committee letters 46 80 508 2 636  Single Audit of Federal Grants 12 32 200 1 245  AQMD Audit of the Air Quality  Improvement Fund 1 4 20 ‐ 25  GANN Limit Agreed‐Upon Procedures  1 ‐ 4 ‐ 5  Compliance Review of City’s  Investment Policy Agreed‐Upon  Procedures  2 8 16 ‐ 26  Preparation of the Santa Ana Housing  Authority’s Financial Data Schedule  (REAC)  2 2 ‐ ‐ 4  Measure X Examination 4 8 24 1 37  Preparation of the City’s State  Controller’s Report 2 6 31 ‐ 39    Total Hours 70 140 803 4 1,017 Two Agreed‐Upon Procedures  Reviews, Annually (1) 8 18 82 4 112  (1) The hours for agreed‐upon procedures are estimated and subject to negotiation once the scope of each agreed‐upon  procedures are determined.         City Council 21 – 109 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 50 of 63  Proposed staffing plan and segmentation of audit hours by principal and staff level by phases are as follows:  Phases Principal Manager Senior/  Associates Admin Total  City audit, AUPs, and related reports             Phases 1 and 2 12 20 120 ‐ 152   Phase 3 36 72 431 ‐ 539   Phase 4 6 8 28 2 44  Measure X 4 8 24 1 37  Single Audit 12 32 200 1 245  Total Hours 70 140 803 4 1,017   No surprises  Our clients don’t like fee surprises. Neither do we. If changes occur, we will discuss a revised fee proposal with  you before beginning any work. For any “out‐of‐scope” work, we will provide an estimate for your approval.  We’re invested in our relationships and strongly encourage intentional and frequent communication. Contact us  year‐round as changes or questions arise — we do not bill for routine inquiries or advice.   We are committed to creating a long‐standing relationship. If you have concerns about the fee structure, give  us a call and let's discuss.  Transparent: Clear, authentic communication and market-based fees.     City Council 21 – 110 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 51 of 63  3. Certifications (Attachments)       City Council 21 – 111 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 52 of 63           City Council 21 – 112 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 53 of 63        City Council 21 – 113 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 54 of 63           City Council 21 – 114 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 55 of 63        City Council 21 – 115 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 56 of 63        City Council 21 – 116 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 57 of 63    Appendix Your service team biographies        City Council 21 – 117 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 58 of 63    Kassie Radermacher, CPA, CFE CLA (CliftonLarsonAllen LLP) Principal 714‐795‐5382  Irvine, California kassie.radermacher@CLAconnect.com    Profile  Kassie is a principal in CLA’s Irvine office and is licensed as a CPA in California. She  has over 19 years of experience and is skilled in performing of local governmental  audits including cities, special districts, successor/redevelopment agencies, single  audit of federal grants, compliance audits and agreed‐upon procedures engagements. As a Certified Fraud  Examiner she has unique skills and knowledge available to guide clients during sensitive times. As an assurance  principal, Kassie is involved with planning the audit, developing the audit approach, supervising staff, preparing  Annual Comprehensive Financial Reports and other financial statements, and maintaining client contact  throughout the engagement and throughout the year. She is dedicated and passionate about the state and local  government industry and takes pride in providing client satisfaction through a hands‐on approach.  Technical experience   Local government, including cities and special districts  Education and professional involvement   Master of professional accountancy from West Virginia University, Morgantown, West Virginia   Bachelor’s in forensic science, with an emphasis in crime scene analysis, from West Virginia University,  Morgantown, West Virginia   Certified Public Accountant in the states of California and Virginia   Certified Fraud Examiner    American Institute of Certified Public Accountants (AICPA)   Association of Certified Fraud Examiner, member   California Society of Municipal Finance Officers (CSMFO)   California Society of Certified Public Accountants (CalCPA)  Key relevant clients  Cities Special Districts   La Cañada Flintridge   La Habra   Lake Forest   Hesperia   Santa Ana   Westminster   Temple City   Victorville   Casitas Municipal Water District   Midway City Sanitary District   Orange County Mosquito & Vector Control  District   Serrano Water District   Western Municipal Water District   Western Riverside County Regional  Wastewater Authority  CLAconnect.com CPAS | CONSULTANTS | WEALTH ADVISORS  CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.  Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC‐registered investment advisor.      City Council 21 – 118 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 59 of 63    Tiffany Fung, CPA CLA (CliftonLarsonAllen LLP) Signing Director 714‐795‐5407  Irvine, California tiffany.fung@CLAconnect.com    Profile  Tiffany is a signing director at CLA’s Irvine office. She has more than 13 years of experience and focuses on  overseeing all phases of local governmental audits including cities, successor agencies/redevelopment agencies,  single audit of federal grants, special districts, and agreed‐upon procedures engagements. As a signing director,  Tiffany is responsible for planning and executing audits, ensuring compliance with regulatory requirements,  preparation of financial statements, and supervision and training of staff accountants.  Technical experience   Local government audits, including cities and special districts    Education and professional involvement   Bachelor of art in economics with a minor in accounting from University of California Irvine   Certified Public Accountant for the state of California   American Institute of Certified Public Accountants (AICPA)   California Society of Municipal Finance Officers (CSMFO)    Local government experience  Cities   El Segundo  Norwalk  Tustin   Santa Fe Springs  La Habra  Glendale   Westminster  Santa Ana  Vernon   Lake Forest  West Hollywood  San Gabriel    Special Districts   Coachella Valley Water District  South Coast Water District   Inland Empire Utilities Agency  Moulton Niguel Water District   Laguna Beach County Water District  Western Municipal Water District   Orange County Water District  Western Riverside County Regional Wastewater Authority  CLAconnect.com CPAS | CONSULTANTS | WEALTH ADVISORS  CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.  Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC‐registered investment advisor.      City Council 21 – 119 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 60 of 63    Daphnie Munoz, CPA CLA (CliftonLarsonAllen LLP) Audit and Assurance Principal 714‐978‐1300  Irvine, California daphnie.munoz@CLAconnect.com    Profile  Daphnie is an assurance principal at our CLA’s Irvine office. She has 25 years’  experience with a focus on state and local government audit and assurance  services. She earned her CPA designation in 2001 and became an audit and  assurance principal in 2011. A key figure in the firm’s government audit practice, Daphnie works closely with  government entities to provide in‐depth attestation services, including single audits. She has extensive  experience with a wide range of local government related audit engagements, including cities, successor  agencies/redevelopment agencies, federal grants, special districts, compliance audits, and agreed‐upon  procedures engagements.  Technical experience   Government entities, including nonprofits and special districts    Education and professional involvement   Bachelor of science in accounting from De La Salle University, Manila   Certified Public Accountant in the state of California    American Institute of Certified Public Accountants (AICPA)   California Society of Certified Public Accountants (CalCPA)   California Society of Municipal Finance Officers (CSMFO)   Government Finance Officers Association (GFOA)  Local government experience  Special Districts   Grossmont Healthcare District  Rancho Santa Fe Community Services District   Fairbanks Community Services District  Valley Wide Recreation and Park District   Heber Public Utilities District  Vista Irrigation District   Midway City Sanitary District  Whispering Palms Community Services District   Placentia Library District  Western Municipal Water District   Yorba Linda Water District  Continuing professional education  Total  hours were 166 in the last three years, of which 102 hours were for meeting the requirements of the  Government Auditing Standards.  CLAconnect.com CPAS | CONSULTANTS | WEALTH ADVISORS  CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.  Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC‐registered investment advisor.      City Council 21 – 120 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 61 of 63    Robert Perl, CPA CLA (CliftonLarsonAllen LLP) Manager 714‐795‐5458  Irvine, California rob.perl@CLAconnect.com    Profile  Rob is an assurance manager at CLA’s Irvine office in our state and local  government industry team and is licensed as a CPA in California. He has more than  16 years of experience in performing audits and consultations for government agencies and nonprofit  organizations, including single audits and agreed‐upon procedures. He is also well versed in data analytics and  cybersecurity for finance and accounting, which provides a unique benefit for our clients.   Technical experience   Local government agencies, including cities, nonprofits, and special districts   Data analytics   Cybersecurity for finance and accounting    Education and professional involvement   Bachelor of accounting from Brigham Young University, Laie, Hawaii   American Institute of Certified Public Accountants (AICPA)   California Society of Certified Public Accountants (CalCPA)    Key relevant clients  Cities:   Burbank  Lake Forest  Santa Ana   Gilroy   Hesperia   Lancaster   Murrieta   Victorville    Counties:   County of Kern    Special District:   Monterey Peninsula Regional Park District  CLAconnect.com CPAS | CONSULTANTS | WEALTH ADVISORS  CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.  Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC‐registered investment advisor.     City Council 21 – 121 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 62 of 63      Rebecca Hoang Tai, CPA CLA (CliftonLarsonAllen LLP) Director 714‐795‐5442  Irvine, California rebecca.hoang@CLAconnect.com    Profile  Rebecca is a director at our CLA’s Irvine office since 2012 and has been an integral  member of the team. In this role, she specializes in governmental agencies but has  also worked with clients in a wide variety of industries, including manufacturing, professional services,  construction contracting, and employee benefit plans.  A knowledgeable professional, Rebecca is a great resource for her teammates. She credits her career success to  having both a great support system and a number of wonderful mentors to guide her along the way. She was  inspired to pursue a career in accounting after several introductory accounting classes she took in college  sparked her interest.  Technical experience   Local government audits, including cities and special districts  Education and professional involvement   Bachelor of Arts in business economics from University of California, Irvine   Certified Public Accountant in the state of California    American Institute of Certified Public Accountants (AICPA)    California Society of Certified Public Accountants (CalCPA)    Local government experience   Laguna Beach County Water District   Midway Sanitary District   City of Vernon   City of Colton   City of Escondido  City of Irvine   City of Norco  City of Temple City   City of Lake Forest  City of Chino    CLAconnect.com CPAS | CONSULTANTS | WEALTH ADVISORS  CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.  Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC‐registered investment advisor.      City Council 21 – 122 5/7/2024 City of Santa Ana RFP No. 24‐009 Page 63 of 63    Stephen Coverstone, CPA CLA (CliftonLarsonAllen LLP) Senior Associate 714‐795‐5362  Irvine, California stephen.coverstone@CLAconnect.com    Profile  Stephen is a senior associate with CLA working primarily with state and local governments. Stephen has more  than five years experience performing audits for local governments. Proven to deliver high quality work  products using efficient and effective communication styles, problem‐solving leadership, and detail‐oriented  planning abilities. Continues to develop and apply a growing knowledge of different accounting principles and  auditing standards throughout every engagement. Strives to ensure all engagements are progressing timely and  being accurately carried out by working directly with experienced staff, as well as engagement leaders. In‐ charges the overall audit process including the planning, performing, and preparation of numerous financial  statement audits, single audits, and agreed upon procedures for various cities and water districts.  Technical experience   Local government audits, including cities and special districts  Education and professional involvement   Bachelor of science in accounting from Portland State University in Portland, Oregon   Certified Public Accountant in the state of California   American Institute of Certified Public Accountants    California Society of Certified Public Accountants     Local government experience   Inland Empire Utilities Agency   Moulton Niguel Water District   La Habra Heights County Water District   Valley Wide Recreation and Park District   City of Colton   City of Escondido   City of Pico Rivera   City of Placentia   City of Santa Barbara   City of Camarillo   City of Irvine                CLAconnect.com  CPAS | CONSULTANTS | WEALTH ADVISORS  CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.  Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC‐registered investment advisor.           City Council 21 – 123 5/7/2024 Finance and Management Services www.santa-ana.org/finance Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Investment Manager and Portfolio Services AGENDA TITLE Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Meeder Public Funds, Inc. to provide Investment Management and Portfolio Services in an annual aggregate amount not-to-exceed $150,000, for a total aggregate amount not-to-exceed $750,000 for a three-year term beginning May 8, 2024 and expiring April 31, 2027, with provisions for two, one-year extensions (Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Finance and Management Services Agency currently manages the City’s investment portfolio of $450 million, as of February 29, 2024. The investment portfolio is managed to ensure that all investments are made under the terms and conditions of California Government Code Section 53600 and that all investments are selected in the order of safety, liquidity, and return on investments. Although the Finance department is qualified to manage the City’s investment portfolio, using an independent fiduciary firm for investment management services is recommended and would complement the Finance department’s ability to meet investment objectives while freeing staff time for other needs in the department. With these investment services, the City’s investment portfolio would transition to being actively managed by an investment advisory firm; however, City staff will continue to maintain the discretion to approve all recommended investment transactions and management of cash flow needs. Four investment advisory firms submitted proposals in response to the Request for Proposal (RFP) No. 23-162: Chandler Asset Management, Inc., Garcia Hamilton & Associates, L.P., Insight North America LLC, and Meeder Public Funds, Inc. The selection committee with experience in the related services evaluated proposals.     City Council 22 – 1 5/7/2024 Approve an Agreement with Meeder Public Funds, Inc. for Investment Manager and Portfolio Services May 7, 2024 Page 2 4 2 3 8 Based on the Committee’s evaluation and review of references, Meeder Public Funds, Inc. was selected as the most qualified firm for Investment Manager and Portfolio Services. They demonstrated extensive experience in the field of investment advisory services with governments of similar size. In addition, the firm demonstrated the ability to evaluate the entire financial picture and tailor their recommendations based on the City’s unique needs. Meeder will provide the following services: •Portfolio Management in an SEC registered fiduciary capacity with discretion/non-discretionary authority •Deep understanding and review of investment policy and cash flow to inform a highly customized plan •Consistent investment solutions via a highly quantitative strategy •Safety and liquidity while maximizing investment income over the long term •Diversified and liquid investment options permitted by state law Staff recommends awarding an agreement to Meeder Public Funds, Inc. Their proposal demonstrated the firm has the necessary resources and expertise to complete the required services as specified in the RFP. FISCAL IMPACT Although the agreement is for a total aggregate amount not-to-exceed of $750,000 for a three-year term, with provisions for two, one-year extensions, the annual cost will vary depending on the assets under management. The total annual investment fee is estimated to be approximately $150,000, subject to change-based assets under management. The estimated cost of $25,000 for this current fiscal year will be presented with the third quarter budget report for City Council consideration. The costs for investment services will be paid out from the Finance Management & Support – Professional Services (Account No. 01110100-62300). The fees are expected to be offset by the interest earnings generated by the agreement. EXHIBIT(S) 1. Agreement Submitted By: Kathryn Downs, Executive Director of Finance and Management Services Approved By: Alvaro Nuñez, Acting City Manager     City Council 22 – 2 5/7/2024 Page 1 of 9 #384185v1 AGREEMENT FOR INVESTMENT MANAGEMENT AND PORTFOLIO SERVICES BETWEEN MEEDER PUBLIC FUNDS, INC. AND CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 7th day of May, 2024 by and between Meeder Public Funds, Inc., Consultant ity of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California RECITALS A.On November 30, 2023, the City issued a Request for Proposal No. 23-, by which it sought a qualified consultant to provide Investment Management and Portfolio Services. B. Consultant submitted a timely and responsive proposal to the RFP that was selected by the City. Consultant represents that Consultant is able and willing to provide such services to the City as described in the scope of work that was included in the RFP, which shall be incorporated by reference as though attached hereto. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services and Consultant s Terms of Service Discretionary Accounts, collectively described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement, including any extension periods, shall not exceed $750,000, with an annual aggregate amount not-to-exceed $150,000. b.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the EXHIBIT 1     City Council 22 – 3 5/7/2024 Page 2 of 9 #384185v1 documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on May 8, 2024 and expire on April 31, 2027 with the option for the City to grant up to two 1-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within 6. INSURANCE Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents,     City Council 22 – 4 5/7/2024 Page 3 of 9 #384185v1 representatives, employees or subcontractors. Consultant shall provide the following insurance coverage: MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. 3. pensation: as required by the State of California, with Statutory Limits, $1,000,000 per accident for bodily injury or disease. 4. Professional Liability (Errors and Omissions): Insurance appropriate to the Consultant 2,000,000 per claim or occurrence or claim, $2,000,000 aggregate per policy period of one year. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later edition is used). Primary Coverage For any claims related to this contract, the Consultant insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant not contribute with it.     City Council 22 – 5 5/7/2024 Page 4 of 9 #384185v1 Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current City. Verification of Coverage Consultant shall furnish the City with original certificates and amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial     City Council 22 – 6 5/7/2024 Page 5 of 9 #384185v1 or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including cost letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)     City Council 22 – 7 5/7/2024 Page 6 of 9 #384185v1 is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall Agreement performed by City personnel or by other Consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of     City Council 22 – 8 5/7/2024 Page 7 of 9 #384185v1 termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:     City Council 22 – 9 5/7/2024 Page 8 of 9 #384185v1 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Finance and Management Services Agency City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-6956 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. Meeder Public Funds, Inc. 6125 Memorial Drive Dublin, OH 43017 Fax: 614-923-1145     City Council 22 – 10 5/7/2024 Page 9 of 9 #384185v1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST:CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk Acting City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Andrea Garcia-Miller Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Kathryn Downs, CPA Executive Director Finance and Management Services Agency Name:_________________________ Title:__________________________ Jason Headings Sr. Vice President     City Council 22 – 11 5/7/2024 EXHIBIT A SCOPE OF SERVICES     City Council 22 – 12 5/7/2024 CITY OF SANTA ANA I. BACKGROUND The City invests its idle cash in accordance with applicable state statues and the City of Santa Ana’s Investment Policy (EXHIBIT III). The City has a pooled investment portfolio. The most recent quarterly investment report for the period ended September 30, 2023 is attached (EXHIBIT IV). The approximate balance of the portfolio is $500 million. Restricted bond proceeds are invested in compliance with this investment policy and applicable bond resolutions. Individual employee retirement contribution funds and deferred compensation are excluded from this policy. Investment income from the pooled portfolio is allocated to each fund on the City’s general ledger based contributing balance. II. CONSULTANT REQUIREMENTS The City seeks separate proposals for discretionary and non-discretionary investment services. Each proposal should include a detailed task list. Based on the proposals, the City will decide which service to use. The City’s minimum requirements for non-discretionary service follow. 1. Annually review the City’s Investment Policy for compliance with state law. The City Council adopts the policy on an annual basis in June of each year. 2. Prepare an initial analysis of the existing portfolio and make recommendations for improvement. 3. On an ongoing basis, propose and vet investments for the City’s consideration. 4. As needed, provide staff education with regard to investment strategies and legal requirements. 5. Prepare monthly and quarterly investment reports, including all required elements. 6. Prepare quarterly summaries of investment portfolio performance, including one suitable for City Council and one suitable for internal staff. 7. Participate in quarterly meetings of the internal investment committee comprised of staff. Present the portfolio’s quarterly performance, current market conditions, and both short-term and long-term strategies. EXHIBIT I SCOPE OF SERVICES City of Santa Ana RFP No. 23-162 Page 18 of 114     City Council 22 – 13 5/7/2024     City Council 22 – 14 5/7/2024     City Council 22 – 15 5/7/2024     City Council 22 – 16 5/7/2024     City Council 22 – 17 5/7/2024     City Council 22 – 18 5/7/2024     City Council 22 – 19 5/7/2024 Terms of Service – Discretionary Accounts Meeder Public Funds The following Terms of Service are applicable to services offered by Meeder Public Funds, Inc. (“Meeder”) and shall be incorporated into any agreement for investment advisory services (“Agreement”). 1.Appointment. Client appoints Meeder as discretionary investment manager to invest, reinvest and manage the securities, cash and other assets of the Account subject to the investment guidelines (“Investment Guidelines”) provided by Client. 2.Trading Authorization. Client grants Meeder discretionary trading authority and appoints Meeder as agent and attorney-in-fact with respect to investments in the Account. Meeder may direct the purchase, sale, exchange, conversion, delivery or other acquisition or disposition of securities and other investments in the Account and act on behalf of Client in all other matters incidental to the handling of Account investments, all without prior consultation with Client. 3.Custody. Meeder shall not act as custodian for the Account or any portion of it. Custody and possession of Account assets shall be the sole obligation of the Account's separately appointed “qualified custodian.” (“Custodian”). Client acknowledges that it receives, or will receive from the Custodian, at least quarterly, an account statement that identifies the assets in the Account with the Custodian at the end of the period and that lists all transactions in the Account for the period. 4.Investment Objectives and Restrictions. Client may provide Meeder with written Investment Guidelines, setting forth the investment objectives and any specific investment restrictions or limitations which govern the Account. Meeder shall be entitled to rely on such guidelines, objectives and restrictions relating to the Account as it may receive from Client. It is Client’s responsibility to inform Meeder in writing of any changes or modifications to these directions, which shall be given ten days in advance of any such change. 5.Brokerage. Meeder will generally use the execution services of such broker-dealers as it may select to effect transactions for the purchase and sale of securities and other investments in the Account. When selecting brokers through which transactions for Client accounts will be executed, Meeder's primary consideration will be the broker's ability to provide best execution of trades and Meeder may consider the quality and reliability of the brokerage services, trade price and commission, as well as research and other services provided by the broker- dealers. The responsibility to obtain best execution shall not be deemed to obligate Meeder to solicit competitive bids for each transaction. Client may direct that Meeder execute transactions through specific broker-dealers in connection with a discount brokerage or directed brokerage program established by Client. Client acknowledges that by directing brokerage to a particular broker-dealer it may forgo any benefits from savings on execution costs that Meeder may obtain for its other clients through volume discounts on aggregated orders and may pay higher commission rates than other clients of Meeder. 6.Fees.For the services provided in accordance with this Agreement, Client shall pay Meeder an annual fee (“Fee”) as follows: Fees are billed either monthly or quarterly in arrears as selected by Client. The Fee will be deducted directly from Client’s Account or invoiced directly to Client, as selected by Client. Where Client has elected to have fees deducted Client authorizes the Custodian to deduct fees from the Account and pay them to Meeder. The account statements will reflect the fee amount withdrawn in any period. Client is responsible for notifying Meeder of any exceptions or objections to the amount billed within thirty days from the billing date. 7.Promoter Arrangements. Meeder accepts Clients referred through unaffiliated third parties (“Promoters”) and may pay cash compensation for the endorsement of Meeder’s services, which provides the Promoter with an incentive to refer clients. Clients will not incur any additional fees for being referred to Meeder by a Promoter.     City Council 22 – 20 5/7/2024 MPF Terms of Services – MPF 005 (6-23) Page 2 Clients that engage Meeder as their investment adviser as a result of a referral by a Promoter will receive a written Promoter disclosure statement describing the nature and terms of the arrangement, including the amount payable to the Promoter. 8. Local Government Investment Pools. Where appropriate, Meeder may recommend the use of local government investment pools in which Meeder or one of its affiliates earn advisory and/or administration fees. Assets placed in these pools are not included among eligible assets when calculating the investment advisory fee. Because Meeder or its affiliates receive fees in connection with programs we sponsor or recommend, use of these programs presents a conflict of interest. 9. Third-Party Payments. Meeder or its affiliates receive compensation from unaffiliated third parties for endorsing or recommending certain financial products to its clients. This arrangement presents a conflict of interest because it provides Meeder with an incentive to solicit and secure participation in the program. Asset based advisory fees are not charged for assets invested in products that pay indirect compensation to Meeder. 10. Proxy Voting. Meeder does not accept or assume authority to vote proxies for its public fund clients. Clients will receive their proxies or other solicitations directly from their Custodian. Client agrees that Meeder will not advise or act for Client in any legal proceedings, including bankruptcies or class actions, involving securities held or previously held by the Account or the issuers of such securities. 11. Electronic Delivery. Client consents to electronic delivery of all documents from Meeder, including but not limited to a copy of the executed Agreement, statements, confirmations, Meeder’s Form ADV Part 2 and amendments thereto, and other general communications delivered to Client’s electronic mail address of record. Delivery of communications to Clients in this fashion will be deemed effective unless Meeder is notified otherwise. Client is responsible for maintaining an accurate and up to date email address and to ensure that Client at all times has the ability to receive communications directed in this manner. 12. Confidentiality. All information and advice furnished by either party to the other, including their respective agents and employees, shall be treated as confidential and shall not be disclosed to third parties except as otherwise required by law or as agreed to in writing by Client. Notwithstanding the foregoing, Client consents to the use of Client's name in sales and marketing material used by Meeder or its affiliates solely for the purpose of identifying the Client as an investment advisory client. 13. Services to Other Clients. Client understands that Meeder serves as investment adviser for other Clients and will continue to do so. Client also understands that Meeder, its personnel and affiliates ("Affiliated Persons") may give advice or take action in performing their duties to other clients, or for their own accounts, that differ from advice given to or action taken for Client. Meeder is not obligated to buy, sell or recommend for Client any security or other investment that Meeder or its Affiliated Persons may buy, sell or recommend for any other client or their own accounts. 14. Meeder’s Representations. Meeder represents that it is a registered investment adviser under the Investment Advisers Act of 1940. 15. Client’s Representations. Client represents and acknowledges that: (i) Client is the sole owner of the Account assets and has full power and authority to enter into this Agreement and to commit the assets to Meeder's management and supervision; (ii) that the person signing this Agreement on behalf of Client is authorized and empowered to establish accounts and commit the assets to Meeder's management and supervision on the entity’s behalf; (iii) Client has received Meeder's current Form ADV, Part 2A and B; and (iv) Client has received a copy of Meeder's Privacy Policy.     City Council 22 – 21 5/7/2024 EXHIBIT B COMPENSATION     City Council 22 – 22 5/7/2024     City Council 22 – 23 5/7/2024     City Council 22 – 24 5/7/2024 Planning and Building Agency www.santa-ana.org/planning-and-building Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Approval of Historic Property Preservation Agreements AGENDA TITLE Historic Property Preservation Agreements for the Properties Located at 925 N. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue RECOMMENDED ACTION Authorize the City Manager to execute the attached Mills Act agreements with the below-referenced property owners for the identified structure(s), subject to non- substantive changes approved by the City Manager and City Attorney (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER Nos. 2023- 121, 2023-131, and 2024-01 will be filed). Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote & Date by HRC Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 (Agreement No. A- 2024-XXX) 2023-12 925 N. Lowell Street 7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024 Arcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A-2024-XXX) 2023-13 801 N. Minter Street 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 Daniel Robert and Jessica Lee Neumann (Agreement No. A- 2024-XXX) 2024-01 944 W. Buffalo Avenue 6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024 GOVERNMENT CODE §84308 APPLIES: Yes     City Council 23 – 1 5/7/2024 Approval of Historic Property Preservation Agreements May 7, 2024 Page 2 4 1 6 0 DISCUSSION On January 11, 2024 and March 7, 2024, the Historic Resources Commission (HRC) recommended that the City Council authorize the City Manager to execute the Mills Act agreements listed in Table 1, above, with the identified property owners for historic structure(s) in the City, subject to non-substantive changes approved by the City Manager and City Attorney. This action allows for the approval of a Historic Property Preservation Agreement (Mills Act Contract) which provides a property tax reduction whereby property owners agree to reinvest the tax savings towards the maintenance of the historic property. Additionally, the agreement prevents inappropriate alterations to the protected historic structure(s). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed projects are exempt from further review. The following Categorical Exemptions will be filed for this project: •ER No. 2023-121 (925 N. Lowell Street) •ER No. 2023-131 (801 N. Minter Street) •ER No. 2024-01 (944 W. Buffalo Avenue) FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $2,709.58 annually noted below, for a period of not less than ten years. HPPA No.Address Estimate Exhibit No. 2023-12 925 N. Lowell Street $622.99 1-2 2023-13 801 N. Minter Street $1,073.00 3-4 2024-01 944 W. Buffalo Avenue $1,013.59 5-6 Total for All Properties:$2,709.58 EXHIBIT(S) 1. Mills Act Agreement – 925 N. Lowell Street 2. HRC Staff Report – 925 N. Lowell Street 3. Mills Act Agreement – 801 N. Minter Street 4. HRC Staff Report – 801 N. Minter Street 5. Mills Act Agreement – 944 W. Buffalo Avenue 6. HRC Staff Report – 944 W. Buffalo Avenue Submitted By: Minh Thai, Executive Director of Planning and Building Agency Approved By: Alvaro Nuñez, Acting City Manager     City Council 23 – 2 5/7/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022, (hereinafter collectively referred to as “Owner”), owner of real property located at 925 North Lowell Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 925 North Lowell Street, Santa Ana, CA, 92703 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Exhibit 1     City Council 23 – 3 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 2 - E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on May 8, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Executive Summary” attached hereto, marked as Exhibit B1, and “Historical Property Description” attached hereto, marked as Exhibit B2, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors,     City Council 23 – 4 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 3 - and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. As part of the periodic inspection, Owner shall supply information in a format determined acceptable by the representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization information required to determine compliance with the terms of this Agreement. f.Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, “Proposed Structure Improvements.” Repair in-kind all wood windows as needed and replace wood rot that is beyond repair to match existing, front door replacement with a compatible door design, and existing rough stucco to be removed and restored to a smooth stucco with trowel pattern, shall be finalized within the first five years of the Mills Act Agreement, with all other work items completed within the first ten years of the Mills Act Agreement. Proof of status and completion, as requested from time to time by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items shall be amended or removed/replaced from the improvements list.     City Council 23 – 5 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 4 - 4.Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate.     City Council 23 – 6 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 5 - b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 925 North Lowell Street, Assessor Parcel Number, 405-183-01, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c.This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or t he owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council     City Council 23 – 7 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 6 - Owners: Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 Attn: Kelly S. Thomas and Bethany S. Thomas 925 North Lowell Street Santa Ana, CA 92703 10. General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County.     City Council 23 – 8 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 7 - 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 9 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 -8- ATTEST:CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL THOMAS R. HATCH City Clerk Interim City Manager OWNERS Date: ___________________ By:__________________ KELLY S. THOMAS Trustee of the Thomas Living Trust Dated March 28, 2022 Date: ___________________ By:__________________ BETHANY S. THOMAS Trustee of the Thomas Living Trust Dated March 28, 2022 APPROVED AS TO FORM:RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: __________________________________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency y: ____________________________________________________________________________________________________________________________ RRRRRRRRRRRRRANANANANANNANANANANANNNANNDON SALVATIERRA     City Council 23 – 10 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 9 - EXHIBIT A LEGAL DESCRIPTION REAL PROPRETY IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: LOT 43 OF TRACT NO. 455, FLOWER SQUARE, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE COUNTY, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 17, PAGE 8 OF MISCELLANEOUS MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID ORANGE COUNTY. Assessor’s Parcel Number: 405-183-01     City Council 23 – 11 5/7/2024 EXECUTIVE SUMMARY Woitke House 925 North Lowell Street Santa Ana, CA 92703 NAME Woitke House REF. NO. ADDRESS 925 North Lowell Street CITY Santa Ana ZIP 92703 ORANGE COUNTY YEAR BUILT 1928 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Washington Square CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Mission/Spanish Revival The Mission/Spanish Colonial Revival style, as its name implies, encompasses two major subcategories. The Mission Revival vocabulary, popular between 1890 and 1920, drew its inspiration from the missions of the Southwest. Identifying features include curved parapets (or espadaña); red tiled roofs and coping; low-pitched roofs, often with overhanging eaves; porch roofs supported by large, square piers; arches; and wall surfaces commonly covered in smooth stucco. The Spanish Colonial Revival flourished between 1915 and 1940, reaching its apex during the 1920s and 1930s. The movement received widespread attention after the Panama-California Exposition in San Diego in 1915, where lavish interpretations of Spanish and Mexican prototypes were showcased. Easily recognizable hallmarks of the Spanish Colonial Revival are low-pitched roofs, usually with little or no overhangs and red tile roof coverings, flat roofs surrounded by tiled parapets; and stuccoed walls. The Spanish vocabulary also includes arches; asymmetry; balconies and patios; window grilles; and decorative elements of wood, wrought iron, tile, or stone. SUMMARY/CONCLUSION: The Woitke House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for embodiment of the distinguishing characteristics of a Spanish Revival style residential building. The recommended categorization is “Contributive” because it contributes to the overall character and history of Washington Square and is a representative example of Spanish Revival architecture in Santa Ana (Santa Ana Municipal Code, Section 30-2.2(3)). EXPLANATION OF CODES: •California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. •It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. Exhibit B     City Council 23 – 12 5/7/2024 State of California ⎯⎯ The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _5_ Resource name(s) or number (assigned by recorder) Woitke House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Orange Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 925 North Lowell Street City: Santa Ana Zip: 92703 *e. Other Locational Data: Assessor’s Parcel Number 405-183-01 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The Woitke House is a one story, single-family, Spanish Revival Style residence located on a modestly sized parcel in the Washington Square neighborhood (Figure 1). The asymmetrical residence exhibits a rectangular-shaped plan with a hipped roof clad in clay tiles that has a flat roof at its center. The roof has minimal eave overhang. The exterior of the house is clad in a coarse/textured stucco finish. The primary (west) façade is divided into three bays. A partially enclosed covered patio with multiple arched openings encloses the northern two bays, which features a tripartite wood window and the main entrance. The tripartite window has two casement windows with a centered fixed window and upper multi-light transoms at all three window segments (Figure 2). The main entrance door is composed of a single wood frame door with obscure glass, including metal hardware and decorative metal ornamentation fixed to the door’s exterior (Figure 3). The southern third bay contains a smaller version of the tripartite wood window that is located in the front porch. (See Continuation Sheet 3 of 5.) *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence and HP4. Ancillary building *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) (Figure 1) Primary (West) elevation, view east, August 2023 *P6. Date Constructed/Age and Sources: historic 1928/ Orange County Assessor’s *P7. Owner and Address: Kelly and Bethany Thomas 925 North Lowell Street Santa Ana, CA 92703 *P8. Recorded by: Andrea Dumovich Heywood City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: January 11, 2024 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95)*Required information P5a. Photo     City Council 23 – 13 5/7/2024 State of California ⎯⎯ The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 5 *NRHP Status Code_5S3_________________________ *Resource Name or #: Woitke House B1. Historic Name: Woitke House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Spanish Revival Style *B6. Construction History: (Construction date, alterations, and date of alterations): 1928. Original building permit not uncovered. November 1, 1939. Reroof residence. $65. January 8, 1991. Add bathroom. January 15, 1991. Reroof residence. $2,500. December 20, 2019. Stucco and roof repair. $8,000. March 16, 2021. Remove a non-bearing partition wall to enlarge kitchen. November 28, 2023. Legalize kitchen window (north façade) change out that occurred in 2021: removal of two wood hung windows and one centered casement window and replacement with a compatible, single wood window with a multi-light transom to match original window style on the primary façade. Unknown. Front, side (north), and rear door replacement; restucco exterior with coarse/textured stucco; garage door replacement. *B7. Moved?No Yes Unknown Date:__________Original location:_______ _______ *B8. Related Features: Detached garage, partially enclosed patio at front façade, north side yard patio, north side yard hedge, and two mature palm trees, shrubs, bushes, lawn, and small-and-medium sized trees in front yard. B9a. Architect: Unknown b. Builder: Unknown *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1928 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Woitke House is architecturally significant as an intact example of a Spanish Revival style house in Santa Ana. The original building permit was not uncovered, however County Assessor's data notes its build date as 1928. The address first appears in city directories in 1929. The original architect and builder are unknown. From 1929 to 1932, the subject property was owned by F E Woitke. Russell Munro occupied the property for one year in 1933. From 1934 to 1935, E E Sidnam owned the property. D D Hilyard then bought the property and resided in it from 1936 to 1944. The property is listed as "vacant" in the 1945 city directory and there was no city directory available for 1946. From 1947 to at least 1962, G N Ginther owned the property. No records were available between 1963 and 1964, and in 1965 the address is not listed in the city directory. No records were available from 1966 to 1978, and the address was not listed in 1979-1990. (See Continuation Sheet 3 of 5). B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 5.) B13. Remarks: None *B14. Evaluator: Andrea Dumovich Heywood, City of Santa Ana. *Date of Evaluation: January 11, 2024 Sketch Map (This space reserved for official comments.) Woitke House 925 North Lowell Street     City Council 23 – 14 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 5_Resource Name: Woitke House *Recorded by Andrea Dumovich Heywood *Date January 11, 2024⌧ Continuation  Update DPR 523L DPR 523B (1/95)*Required information *P3a. Description (continued): Fenestration on the side (north) façade features a mix of window types, including paired, single-light casement wood windows; a wide fixed wood window with upper multi-light transoms; a tripartite wood-frame multi-light side door with a central door flanked by narrower doors that is located within an arched recessed porch; and one-over-one double-hung wood windows (Figures 4 and 5). Similarly, the side (south) façade’s fenestration is a mix of double-hung wood windows and fixed wood windows. The rear (east) façade contains single-light casement wood windows, a fixed wood window, and double-hung wood windows, along with two wood doors, one of which is a multi-light door and the other has a single upper light (Figure 6). All windows throughout the residence contain a prominent wood window sill. Additional architectural features include terra cotta tile flooring at the main entrance walkway, font and side porches, and rear entrance steps; decorative tiles within the terra cotta flooring. The rear yard contains a single-story, detached garage with a square footprint and a flat roof with parapet. Clay tile coping wraps around the garage’s parapet roofline, with a clay tile roof awning at the primary (north) façade. Garage fenestration consists of a metal roll up door at the primary (north) façade, and a wood door and fixed wood window at the side (west) facade (Figure 7). The property is landscaped with a front lawn, two mature palm trees that flank the entrance walkway, additional medium-sized mature trees, along with shrubs, bushes, small palm trees and succulents. A tall, manicured hedge wraps around the side (north) façade, which is contained by a small metal fence. *B10. Significance (continued): In the 1999-2000 Criss-Cross directory, Herbert McCoy is listed as the building occupant. The present-day owners, Kelly and Bethany Thomas, have owned the property since 2003. No additional information was uncovered regarding the past owners and tenants. The Woitke House is located in Washington Square, a neighborhood located northwest of the city center bounded by West Seventeenth Street on the north, West Civic Center Drive on the south, North Flower Street on the east, and North Bristol Street on the west. Most of this area was owned by the family of Jacob Ross, who had purchased portions of the Rancho Santiago de Santa Ana in 1868 and 1869. Walnuts and other crops were grown in the area during the late nineteenth and early twentieth centuries, with a few farmhouses, most notably the Ross-McNeal House at 1020 North Baker Street, dotting the landscape. By 1905, Baker and Towner were the only streets in the neighborhood, which extended from Hickey (now Civic Center) only as far as Washington and which contained only about a dozen homes. The status quo had not changed much by 1915, when a brick yard was located at the northern terminus of Olive Street at Hickey. In 1925, the beginning of the development that would convert this largely agricultural area into a middle class neighborhood of single-family homes over the next 25 years had begun. In the late 1920s and early 1930s, the Tudor Revival and Spanish Colonial Revival homes were the standard, with American Colonial Revival saltboxes and ranch style homes favored in the years before and after World War II. During the 1930s, many of the homes were built by local contractor Emmett Rogers, who sold lots and built homes according to standard plans, which individual property owners could customize to their tastes ("Washington Square: A Neighborhood of Pride," Washington Square Neighborhood Association). With the return of servicemen following the war and the accompanying demand for homes in southern California, the development of Washington Square was all but completed. The Woitke House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Spanish Revival style style home in Santa Ana. Located in Washington Square, the house was built in 1928. The recommended categorization is “Contributive” because it contributes to the overall character and history of Washington Square and is a representative example of Spanish Revival architecture in Santa Ana (Santa Ana Municipal Code, Section 30-2.2(3)). Character-defining features of the Woitke House include, but may not be limited to: Rectangular-shaped building footprint and massing; asymmetrical primary façade; hipped roof clad in clay tiles that has a flat roof at its center; minimal eave overhang; original smooth stucco siding (to be restored with or without trowel pattern); a partially enclosed covered patio at the primary façade with multiple arched openings; a covered patio at the side (north) facade with an arched opening; two tripartite wood windows at the primary (west) façade that each contain two casement windows with a centered fixed window and upper multi-light transoms at all three window segments; additional windows including single-light casement wood windows, a tripartite wood-frame multi-light side door with a central door flanked by narrower doors, fixed wood windows, one-over-one double-hung wood windows; rear, single and multi-light wood-frame doors; prominent wood window sill on all original windows; terra cotta tile flooring at the main entrance walkway, font and side porches, and rear entrance steps; decorative tiles within the terra cotta flooring; detached garage with a flat roof and parapet that has clay tile coping and a clay tile roof awning at the primary (north) façade; and front yard landscaping including small and mature palm trees and succulents.    City Council 23 – 15 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 5_Resource Name: Woitke House *Recorded by Andrea Dumovich Heywood *Date January 11, 2024⌧ Continuation  Update DPR 523L *B12. References (continued): Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Orange County Register and Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1928-2008. Talbert, Thomas B. The Historical Volume and Reference Works: Covering Garden Grove, Santa Ana, Tustin. Volume 1: Orange County. Whittier: Historical Publishers, 1963.     City Council 23 – 16 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 5_ of 5_Resource Name: Woitke House *Recorded by Andrea Dumovich Heywood *Date January 11, 2024⌧ Continuation  Update DPR 523L Additional Figures: Figure 2. Original tripartite window that has two casement windows with a centered fixed window and upper multi-light transoms at all three window segments, facing northeast. Figure 3. Main entrance door that is composed of a single wood frame door with obscure glass, including metal hardware and decorative metal ornamentation fixed to the door’s exterior, facing east. Figure 4. Fixed wood window with upper multi-light transoms, facing south. Figure 5. Tripartite wood-frame multi-light side door with a central door flanked by narrower doors, facing south. Figure 6. The rear (east) façade’s wood door with a single upper light and an adjacent fixed wood window, facing west. Figure 7. Detached garage with a flat roof with parapet. Clay tile coping wraps around the garage’s parapet roofline, with a clay tile roof awning), facing south.     City Council 23 – 17 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with     City Council 23 – 18 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 19 5/7/2024 Proposed Structure Improvements (“Work Plan”) 925 North Lowell Street Item Year Improvement 1 2024 Replace electrical knob and tube wiring 2 2024 Replace all security lighting at the front, rear, and side yards with compatible lighting. (The decorative exterior ceiling lighting can remain.) 3 2025 Repair in-kind all wood windows as needed. Replace any wood rot that is beyond repair to match existing. 4 2026 Rear yard gate replacement with compatible style gate, or removal of the decorative iron ornamentation on existing gate. 5 2027 Garage door replacement with compatible style door 6 2027 Front door replacement with compatible style door 7 2028 Remove coarse stucco coating at residence and garage buildings, restore original finish to smooth stucco with trowel pattern, and paint the house and garage. 8 2029 Earthquake retrofit the property’s foundation 9 2031 Replace cracked driveway and garage floor 10 2032 Interior natural wood restoration – mahogany doors, hardwood floors, window casing Exhibit D     City Council 23 – 20 5/7/2024 Planning and Building Agency Item # 1 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report January 11, 2024 Topic: HRCA No. 2023-20, HRC No. 2023-06, HPPA No. 2023-12 – Woitke House (925 North Lowell Street) RECOMMENDED ACTION 1. Adopt a resolution approving Historic Resources Commission Application No. 2023-20 and Historic Register Categorization No. 2023-06 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022, subject to non- substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Kelly and Bethany Thomas are requesting approval to designate an existing Spanish Revival style residence located at 925 North Lowell Street to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. The property is worthy of “Contributive” categorization because it contributes to the overall character and history of Washington Square and is a representative example of Spanish Revival architecture in Santa Ana, which features an asymmetrical faced; clay tile roof; and tripartite, casement, and double-hung wood windows; among other original features. DISCUSSION Project Location and Site Description The subject property is located on a corner lot, on the east side of North Lowell Street and the south side of West 10th Street, in the Washington Square neighborhood in Santa Ana. The site contains a 1,698-square-foot, Spanish Revival style residence and detached garage, on a 6,368-square-foot residential lot (Exhibit 3). Historic Resources Commission 1 -1 1/11/2024 Exhibit 2     City Council 23 – 21 5/7/2024 HRCA No. 2023-20, HRC No. 2023-06, HPPA No. 2023-12 – Woitke House (925 North Lowell Street) January 11, 2024 Page 2 Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the structure is 95 years old and is a sound example of period architecture. No known code violations exist on record for this property. The Woitke House is architecturally significant as an intact example of a Spanish Revival style house in Santa Ana. The original building permit was not uncovered; however, County assessor data indicates the property was built in 1928. The address first appears in City directories in 1929. The original architect and builder are unknown. From 1929 to 1932, the subject property was owned by F E Woitke. Russell Munro occupied the property for one year in 1933. From 1934 to 1935, E E Sidnam owned the property. D D Hilyard then bought the property and resided in it from 1936 to 1944. The property is listed as "vacant" in the 1945 city directory and there was no city directory available for 1946. From 1947 to at least 1962, G N Ginther owned the property. No records were available between 1963 and 1964, and in 1965 the address is not listed in the city directory. No records were available from 1966 to 1978, and the address was not listed in 1979-1990. In the 1999-2000 Criss-Cross directory, Herbert McCoy is listed as the building occupant. The present-day owners, Kelly and Bethany Thomas, have owned the property since 2003. No additional information was uncovered regarding the past owners and tenants. The Woitke House is a one story, single-family, Spanish Revival Style residence located on a modestly sized parcel in the Washington Square neighborhood. The asymmetrical residence exhibits a rectangular-shaped plan with a hipped roof clad in clay tiles that has a flat roof at its center. The roof has minimal eave overhang. The exterior of the house is clad in a coarse/textured stucco finish. The primary (west) façade is divided into three bays. A partially enclosed covered patio with multiple arched openings encloses the northern two bays, which features a tripartite wood window and the main entrance. The tripartite window has two casement windows with a centered fixed window and upper Historic Resources Commission 1 -2 1/11/2024     City Council 23 – 22 5/7/2024 HRCA No. 2023-20, HRC No. 2023-06, HPPA No. 2023-12 – Woitke House (925 North Lowell Street) January 11, 2024 Page 3 multi-light transoms at all three window segments. The main entrance door is composed of a single wood frame door with obscure glass, including metal hardware and decorative metal ornamentation fixed to the door’s exterior. The southern third bay contains a smaller version of the tripartite wood window that is located in the front porch. Fenestration on the side (north) façade features a mix of window types, including paired, single-light casement wood windows; a wide fixed wood window with upper multi-light transoms; a tripartite wood-frame multi-light side door with a central door flanked by narrower doors that is located within an arched recessed porch; and one-over-one double-hung wood windows. Similarly, the side (south) façade’s fenestration is a mix of double-hung wood windows and fixed wood windows. The rear (east) façade contains single-light casement wood windows, a fixed wood window, and double-hung wood windows, along with two wood doors, one of which is a multi-light door and the other has a single upper light. All windows throughout the residence contain a prominent wood window sill. Additional architectural features include terra cotta tile flooring at the main entrance walkway, font and side porches, and rear entrance steps; decorative tiles within the terra cotta flooring. The rear yard contains a single-story, detached garage with a square footprint and a flat roof with parapet. Clay tile coping wraps around the garage’s parapet roofline, with a clay tile roof awning at the primary (north) façade. Garage fenestration consists of a metal roll up door at the primary (north) façade, and a wood door and fixed wood window at the side (west) facade. The property is landscaped with a front lawn, two mature palm trees that flank the entrance walkway, additional medium-sized mature trees, along with shrubs, bushes, small palm trees and succulents. A tall, manicured hedge wraps around the side (north) façade, which is contained by a small metal fence. Character-defining features of the Woitke House include, but may not be limited to: Rectangular-shaped building footprint and massing; asymmetrical primary façade; hipped roof clad in clay tiles that has a flat roof at its center; minimal eave overhang; original smooth stucco siding (to be restored with or without trowel pattern); a partially enclosed covered patio at the primary façade with multiple arched openings; a covered patio at the side (north) facade with an arched opening; two tripartite wood windows at the primary (west) façade that each contain two casement windows with a centered fixed window and upper multi-light transoms at all three window segments; additional windows including single-light casement wood windows, a tripartite wood-frame multi-light side door with a central door flanked by narrower doors, fixed wood windows, one-over-one double-hung wood windows; rear, single and multi-light wood-frame doors; prominent wood window sill on all original windows; terra cotta tile flooring at the main entrance walkway, font and side porches, and rear entrance steps; decorative tiles within the terra cotta flooring; detached garage with a flat roof and parapet that has clay tile coping and a clay tile roof awning at the primary (north) façade; and front yard landscaping including small and mature palm trees and succulents. Historic Resources Commission 1 -3 1/11/2024     City Council 23 – 23 5/7/2024 HRCA No. 2023-20, HRC No. 2023-06, HPPA No. 2023-12 – Woitke House (925 North Lowell Street) January 11, 2024 Page 4 The Woitke House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Spanish Revival style home in Santa Ana. The recommended categorization is “Contributive” because it contributes to the overall character and history of Washington Square and is a representative example of Spanish Revival architecture in Santa Ana. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: •Long term preservation of the property and visual improvement to the neighborhood •A mechanism to provide for property rehabilitation •Incentives for potential buyers to purchase historic structures •Discouraging inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement subject to a completion of future improvements as described in an attached Work Plan. Overall, future improvements (Work Plan) proposed by the homeowner during the initial ten years of the Mills Act Agreement include the following: replace electrical knob-and- tube wiring, replace all security lighting with compatible lighting, repair in-kind all wood windows as needed and replace any wood rot that is beyond repair to match existing, rear yard gate replacement or removal of the decorative iron ornamentation on existing gate, front door and garage door replacement with compatible style doors, stucco restoration with compatible smooth stucco with trowel pattern, earthquake retrofit of property’s foundation, driveway and garage floor repairs, and interior wood restoration including doors, floors, and window casing, along with general on-going maintenance. Staff will ensure that the proposed work will be done sensitively and will maintain the property’s character-defining features as part of the Mills Act Agreement for this property. Historic Resources Commission 1-4 1/11/2024     City Council 23 – 24 5/7/2024 HRCA No. 2023-20, HRC No. 2023-06, HPPA No. 2023-12 – Woitke House (925 North Lowell Street) January 11, 2024 Page 5 As part of the Mills Act approval process, staff will work with the applicant to ensure that a bronze plaque is installed honoring and recognizing the structure. The plaque will include the historic name, address, year built, and local historic register designation. Lastly, the site will be subject to general maintenance and upkeep requirements including, but not limited to, replacement or restoration of damaged character-defining features, landscaping upkeep, painting, etc. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement to enable the Mills Act. Public Notification The subject site is located within the Washington Square Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2023-121 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $622.99 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map Submitted By: Andrea Heywood, Associate Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency Historic Resources Commission 1-5 1/11/2024     City Council 23 – 25 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 1 of 7 RESOLUTION NO. 2024-XX A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2023-20 TO PLACE THE PROPERTY LOCATED AT 925 NORTH LOWELL STREET, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2023-06 PLACING SAID PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. On January 11, 2024, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2023-20) and categorization (Historic Resources Commission Categorization No. 2023-6) of the Woitke House located at 925 North Lowell Street, Santa Ana. B. The Woitke House has distinctive architectural features of the Spanish Revival style and was built in 1928. C. The Woitke House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Spanish Revival style home in Santa Ana. The house displays characteristics of the Spanish Revival style through its use of a clay tile roof; asymmetrical primary façade; use of arches throughout; multiple covered patios; stucco siding; and decorative tiles; among other original features. The recommended categorization is “Contributive” because it contributes to the overall character and history of Washington Square and is a representative example of Spanish Revival architecture in Santa Ana (Santa Ana Municipal Code, Section 30-2.2(3)). Character-defining features of the Woitke House include, but may not be limited to: Rectangular-shaped building footprint and massing; asymmetrical primary façade; hipped roof clad in clay tiles that has a flat roof at its center; minimal eave overhang; original smooth stucco siding (to be restored with or without trowel pattern) ; a partially enclosed covered patio at the primary façade with multiple arched openings; a covered patio at the side (north) facade with an arched opening; two tripartite wood windows at the primary (west) façade that each contain two casement windows with a centered fixed window and upper multi-light Historic Resources Commission 1-6 1/11/2024     City Council 23 – 26 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 2 of 7 transoms at all three window segments; additional windows including single-light casement wood windows, a tripartite wood-frame multi-light side door with a central door flanked by narrower doors, fixed wood windows, one-over-one double-hung wood windows; rear, single and multi-light wood-frame doors; prominent wood window sill on all original windows; terra cotta tile flooring at the main entrance walkway, font and side porches, and rear entrance steps; decorative tiles within the terra cotta flooring; detached garage with a flat roof and parapet that has clay tile coping and a clay tile roof awning at the primary (north) façade; and front yard landscaping including small and mature palm trees and succulents. D. The legal owners of the property are Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022. E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. F. The subject property meets the standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. G. The subject property meets the minimum standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code. H. In addition to meeting the standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code, the applicant has agreed, as part of the requested Mills Act agreement work plan, to restoration of select elements described therein within the first five years of the Agreement’s term, including window repair, front door and garage door replacement, and stucco restoration. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under CEQA Guidelines Section 15331, Class 31, as these actions are designed to preserve historical resources. Categorical Exemption No. ER-2023-121 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana, after conducting the public hearing, hereby approves: A. Historic Resources Commission Application No. 2023-20 to place the Woitke House located at 925 North Lowell Street, Santa Ana, 92703 on the historical register, and B. Historic Register Categorization No. 2023-6 placing the Woitke House located at 925 North Lowell Street, Santa Ana, 92703 within the Contributive category, as conditioned in Exhibit B, attached hereto and incorporated herein. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto, the Historic Resources Commission 1-7 1/11/2024     City Council 23 – 27 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 3 of 7 report entitled “Historical Property Description,” and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled “Historical Property Description” is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this Resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this Resolution in the City of Santa Ana Register of Historical Properties. Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder’s Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this 11th day of January, 2024. __________________________ Tim Rush Chairperson Historic Resources Commission 1-8 1/11/2024     City Council 23 – 28 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 4 of 7 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ Brandon Salvatierra Deputy City Attorney AYES:Commission members____________________________________ NOES: Commission members___________________________________ ABSTAIN: Commission members___________________________________ NOT PRESENT: Commission members___________________________________ :___________________________________________________________________________________________________________________________ BrBrBrBrBrBrBrBrBBBBrBrBraaaaaaaaaanaadon Salvatierra Historic Resources Commission 1-9 1/11/2024     City Council 23 – 29 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 5 of 7 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, NUVIA OCAMPO, Historic Resources Commission Secretary, do hereby attest to and certify the attached Resolution No. 2024-XX to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on January 11, 2024. Date: ________________ ____________________________________ Nuvia Ocampo Commission Secretary City of Santa Ana Historic Resources Commission 1-10 1/11/2024     City Council 23 – 30 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 6 of 7 EXHIBIT A LEGAL DESCRIPTION APN Address Legal Description Owner Names 405-183-01 925 North Lowell Street REAL PROPERTY IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: LOT 43 OF TRACT NO. 455, FLOWER SQUARE, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE COUNTY, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 17, PAGE 8 OF MISCELLANEOUS MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID ORANGE COUNTY. Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 Historic Resources Commission 1-11 1/11/2024     City Council 23 – 31 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 7 of 7 EXHIBIT B Conditions of Approval for Historic Resources Commission Application No. 2023-20 and Historic Resources Commission Categorization No. 2023-06 The Applicant must comply with each condition listed below prior to exercising the rights conferred by the Historic Resource Commission’s approval and the City of Santa Ana Register of Historic Properties pursuant to Section 30-6 of the Santa Ana Municipal Code. The Applicant must remain in compliance with all condition(s) listed below: 1. Within 180-days of execution of this resolution, the applicant shall install a bronze plaque as per a template on file with the Planning Division honoring and recognizing the structure at 925 North Lowell Street, historically known as the Woitke House. The plaque shall include the historic name, address, year built, and local historic register designation. The final dimensions, location, text and description on the plaque shall be reviewed and approved by Planning Division staff. 2. The applicant shall regularly maintain all landscaping in the front yard area (pruning and thinning trees and shrubs) so that the historic building and its character defining features (including but not limited to the clay tile roof, front porch with decorative arches, original wood windows, and stucco siding) are visible from the public right-of-way. Historic Resources Commission 1-12 1/11/2024     City Council 23 – 32 5/7/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022,(hereinafter collectively referred to as “Owner”),owner of real property located at 925 North Lowell Street,Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 925 North Lowell Street, Santa Ana, CA, 92703 and more particularly described in Exhibit “A,”attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Historic Resources Commission 1-13 1/11/2024     City Council 23 – 33 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 -2- E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on March 20, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may,at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Executive Summary” attached hereto, marked as Exhibit B1, and “Historical Property Description” attached hereto, marked as Exhibit B2, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, 1/11/2024Historic Resources Commission 1-14 1/11/2024     City Council 23 – 34 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 -3- and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement.As part of the periodic inspection, Owner shall supply information in a format determined acceptable by the representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization information required to determine compliance with the terms of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D,“Proposed Structure Improvements.”Repair in-kind all wood windows as needed and replace wood rot that is beyond repair to match existing, front door replacement with a compatible door design, and existing rough stucco to be removed and restored to a smooth stucco with trowel pattern, shall be finalized within the first five years of the Mills Act Agreement, with all other work items completed within the first ten years of the Mills Act Agreement. Proof of status and completion, as requested from time to time by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items shall be amended or removed/replaced from the improvements list. Historic Resources Commission 1-15 1/11/2024     City Council 23 – 35 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 4 - 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. Historic Resources Commission 1-16 1/11/2024     City Council 23 – 36 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 5 - b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 925 North Lowell Street, Assessor Parcel Number, 405-183-01, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c.This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or t he owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Historic Resources Commission 1-17 1/11/2024     City Council 23 – 37 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 6 - Owners: Kelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living Trust Dated March 28, 2022 Attn: Kelly S. Thomas and Bethany S. Thomas 925 North Lowell Street Santa Ana, CA 92703 10. General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. Historic Resources Commission 1-18 1/11/2024     City Council 23 – 38 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 7 - 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} Historic Resources Commission 1-19 1/11/2024     City Council 23 – 39 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 -8- ATTEST:CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL THOMAS R. HATCH City Clerk Interim City Manager OWNERS Date: ___________________ By:__________________ KELLY S. THOMAS Trustee of the Thomas Living Trust Dated March 28, 2022 Date: ___________________ By:__________________ BETHANY S. THOMAS Trustee of the Thomas Living Trust Dated March 28, 2022 APPROVED AS TO FORM:RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: __________________________________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency y: ____________________________________________________________________________________________________________________________ RRRRRRRRRRRRRANANANANANNANANANANANNNANNDON SALVATIERRA Historic Resources Commission 1-20 1/11/2024     City Council 23 – 40 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 9 - EXHIBIT A LEGAL DESCRIPTION REAL PROPRETY IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: LOT 43 OF TRACT NO. 455, FLOWER SQUARE, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE COUNTY, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 17, PAGE 8 OF MISCELLANEOUS MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID ORANGE COUNTY. Assessor’s Parcel Number: 405-183-01 Historic Resources Commission 1-21 1/11/2024     City Council 23 – 41 5/7/2024 EXECUTIVE SUMMARY Woitke House 925 North Lowell Street Santa Ana, CA 92703 NAME Woitke House REF. NO. ADDRESS 925 North Lowell Street CITY Santa Ana ZIP 92703 ORANGE COUNTY YEAR BUILT 1928 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Washington Square CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Mission/Spanish Revival The Mission/Spanish Colonial Revival style, as its name implies, encompasses two major subcategories. The Mission Revival vocabulary, popular between 1890 and 1920, drew its inspiration from the missions of the Southwest. Identifying features include curved parapets (or espadaña); red tiled roofs and coping; low-pitched roofs, often with overhanging eaves; porch roofs supported by large, square piers; arches; and wall surfaces commonly covered in smooth stucco. The Spanish Colonial Revival flourished between 1915 and 1940, reaching its apex during the 1920s and 1930s. The movement received widespread attention after the Panama-California Exposition in San Diego in 1915, where lavish interpretations of Spanish and Mexican prototypes were showcased. Easily recognizable hallmarks of the Spanish Colonial Revival are low-pitched roofs, usually with little or no overhangs and red tile roof coverings, flat roofs surrounded by tiled parapets; and stuccoed walls. The Spanish vocabulary also includes arches; asymmetry; balconies and patios; window grilles; and decorative elements of wood, wrought iron, tile, or stone. SUMMARY/CONCLUSION: The Woitke House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for embodiment of the distinguishing characteristics of a Spanish Revival style residential building. The recommended categorization is “Contributive” because it contributes to the overall character and history of Washington Square and is a representative example of Spanish Revival architecture in Santa Ana (Santa Ana Municipal Code, Section 30-2.2(3)). EXPLANATION OF CODES: •California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. •It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. Historic Resources Commission 1-22 1/11/2024     City Council 23 – 42 5/7/2024 State of California ⎯⎯ The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _5_ Resource name(s) or number (assigned by recorder) Woitke House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Orange Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 925 North Lowell Street City: Santa Ana Zip: 92703 *e. Other Locational Data: Assessor’s Parcel Number 405-183-01 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The Woitke House is a one story, single-family, Spanish Revival Style residence located on a modestly sized parcel in the Washington Square neighborhood (Figure 1). The asymmetrical residence exhibits a rectangular-shaped plan with a hipped roof clad in clay tiles that has a flat roof at its center. The roof has minimal eave overhang. The exterior of the house is clad in a coarse/textured stucco finish. The primary (west) façade is divided into three bays. A partially enclosed covered patio with multiple arched openings encloses the northern two bays, which features a tripartite wood window and the main entrance. The tripartite window has two casement windows with a centered fixed window and upper multi-light transoms at all three window segments (Figure 2). The main entrance door is composed of a single wood frame door with obscure glass, including metal hardware and decorative metal ornamentation fixed to the door’s exterior (Figure 3). The southern third bay contains a smaller version of the tripartite wood window that is located in the front porch. (See Continuation Sheet 3 of 5.) *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence and HP4. Ancillary building *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) (Figure 1) Primary (West) elevation, view east, August 2023 *P6. Date Constructed/Age and Sources: historic 1928/ Orange County Assessor’s *P7. Owner and Address: Kelly and Bethany Thomas 925 North Lowell Street Santa Ana, CA 92703 *P8. Recorded by: Andrea Dumovich Heywood City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: January 11, 2024 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95)*Required information P5a. Photo Historic Resources Commission 1-23 1/11/2024     City Council 23 – 43 5/7/2024 State of California ⎯⎯ The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 5 *NRHP Status Code_5S3_________________________ *Resource Name or #: Woitke House B1. Historic Name: Woitke House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Spanish Revival Style *B6. Construction History: (Construction date, alterations, and date of alterations): 1928. Original building permit not uncovered. November 1, 1939. Reroof residence. $65. January 8, 1991. Add bathroom. January 15, 1991. Reroof residence. $2,500. December 20, 2019. Stucco and roof repair. $8,000. March 16, 2021. Remove a non-bearing partition wall to enlarge kitchen. November 28, 2023. Legalize kitchen window (north façade) change out that occurred in 2021: removal of two wood hung windows and one centered casement window and replacement with a compatible, single wood window with a multi-light transom to match original window style on the primary façade. Unknown. Front, side (north), and rear door replacement; restucco exterior with coarse/textured stucco; garage door replacement. *B7. Moved?No Yes Unknown Date:__________Original location:_______ _______ *B8. Related Features: Detached garage, partially enclosed patio at front façade, north side yard patio, north side yard hedge, and two mature palm trees, shrubs, bushes, lawn, and small-and-medium sized trees in front yard. B9a. Architect: Unknown b. Builder: Unknown *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1928 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Woitke House is architecturally significant as an intact example of a Spanish Revival style house in Santa Ana. The original building permit was not uncovered, however County Assessor's data notes its build date as 1928. The address first appears in city directories in 1929. The original architect and builder are unknown. From 1929 to 1932, the subject property was owned by F E Woitke. Russell Munro occupied the property for one year in 1933. From 1934 to 1935, E E Sidnam owned the property. D D Hilyard then bought the property and resided in it from 1936 to 1944. The property is listed as "vacant" in the 1945 city directory and there was no city directory available for 1946. From 1947 to at least 1962, G N Ginther owned the property. No records were available between 1963 and 1964, and in 1965 the address is not listed in the city directory. No records were available from 1966 to 1978, and the address was not listed in 1979-1990. (See Continuation Sheet 3 of 5). B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 5.) B13. Remarks: None *B14. Evaluator: Andrea Dumovich Heywood, City of Santa Ana. *Date of Evaluation: January 11, 2024 Sketch Map (This space reserved for official comments.) Woitke House 925 North Lowell Street Historic Resources Commission 1-24 1/11/2024     City Council 23 – 44 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 5_Resource Name: Woitke House *Recorded by Andrea Dumovich Heywood *Date January 11, 2024⌧ Continuation  Update DPR 523L DPR 523B (1/95)*Required information *P3a. Description (continued): Fenestration on the side (north) façade features a mix of window types, including paired, single-light casement wood windows; a wide fixed wood window with upper multi-light transoms; a tripartite wood-frame multi-light side door with a central door flanked by narrower doors that is located within an arched recessed porch; and one-over-one double-hung wood windows (Figures 4 and 5). Similarly, the side (south) façade’s fenestration is a mix of double-hung wood windows and fixed wood windows. The rear (east) façade contains single-light casement wood windows, a fixed wood window, and double-hung wood windows, along with two wood doors, one of which is a multi-light door and the other has a single upper light (Figure 6). All windows throughout the residence contain a prominent wood window sill. Additional architectural features include terra cotta tile flooring at the main entrance walkway, font and side porches, and rear entrance steps; decorative tiles within the terra cotta flooring. The rear yard contains a single-story, detached garage with a square footprint and a flat roof with parapet. Clay tile coping wraps around the garage’s parapet roofline, with a clay tile roof awning at the primary (north) façade. Garage fenestration consists of a metal roll up door at the primary (north) façade, and a wood door and fixed wood window at the side (west) facade (Figure 7). The property is landscaped with a front lawn, two mature palm trees that flank the entrance walkway, additional medium-sized mature trees, along with shrubs, bushes, small palm trees and succulents. A tall, manicured hedge wraps around the side (north) façade, which is contained by a small metal fence. *B10. Significance (continued): In the 1999-2000 Criss-Cross directory, Herbert McCoy is listed as the building occupant. The present-day owners, Kelly and Bethany Thomas, have owned the property since 2003. No additional information was uncovered regarding the past owners and tenants. The Woitke House is located in Washington Square, a neighborhood located northwest of the city center bounded by West Seventeenth Street on the north, West Civic Center Drive on the south, North Flower Street on the east, and North Bristol Street on the west. Most of this area was owned by the family of Jacob Ross, who had purchased portions of the Rancho Santiago de Santa Ana in 1868 and 1869. Walnuts and other crops were grown in the area during the late nineteenth and early twentieth centuries, with a few farmhouses, most notably the Ross-McNeal House at 1020 North Baker Street, dotting the landscape. By 1905, Baker and Towner were the only streets in the neighborhood, which extended from Hickey (now Civic Center) only as far as Washington and which contained only about a dozen homes. The status quo had not changed much by 1915, when a brick yard was located at the northern terminus of Olive Street at Hickey. In 1925, the beginning of the development that would convert this largely agricultural area into a middle class neighborhood of single-family homes over the next 25 years had begun. In the late 1920s and early 1930s, the Tudor Revival and Spanish Colonial Revival homes were the standard, with American Colonial Revival saltboxes and ranch style homes favored in the years before and after World War II. During the 1930s, many of the homes were built by local contractor Emmett Rogers, who sold lots and built homes according to standard plans, which individual property owners could customize to their tastes ("Washington Square: A Neighborhood of Pride," Washington Square Neighborhood Association). With the return of servicemen following the war and the accompanying demand for homes in southern California, the development of Washington Square was all but completed. The Woitke House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Spanish Revival style style home in Santa Ana. Located in Washington Square, the house was built in 1928. The recommended categorization is “Contributive” because it contributes to the overall character and history of Washington Square and is a representative example of Spanish Revival architecture in Santa Ana (Santa Ana Municipal Code, Section 30-2.2(3)). Character-defining features of the Woitke House include, but may not be limited to: Rectangular-shaped building footprint and massing; asymmetrical primary façade; hipped roof clad in clay tiles that has a flat roof at its center; minimal eave overhang; original smooth stucco siding (to be restored with or without trowel pattern); a partially enclosed covered patio at the primary façade with multiple arched openings; a covered patio at the side (north) facade with an arched opening; two tripartite wood windows at the primary (west) façade that each contain two casement windows with a centered fixed window and upper multi-light transoms at all three window segments; additional windows including single-light casement wood windows, a tripartite wood-frame multi-light side door with a central door flanked by narrower doors, fixed wood windows, one-over-one double-hung wood windows; rear, single and multi-light wood-frame doors; prominent wood window sill on all original windows; terra cotta tile flooring at the main entrance walkway, font and side porches, and rear entrance steps; decorative tiles within the terra cotta flooring; detached garage with a flat roof and parapet that has clay tile coping and a clay tile roof awning at the primary (north) façade; and front yard landscaping including small and mature palm trees and succulents. Historic Resources Commission 1-25 1/11/2024     City Council 23 – 45 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 5_Resource Name: Woitke House *Recorded by Andrea Dumovich Heywood *Date January 11, 2024⌧ Continuation  Update DPR 523L *B12. References (continued): Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Orange County Register and Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1928-2008. Talbert, Thomas B. The Historical Volume and Reference Works: Covering Garden Grove, Santa Ana, Tustin. Volume 1: Orange County. Whittier: Historical Publishers, 1963. Historic Resources Commission 1-26 1/11/2024     City Council 23 – 46 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 5_ of 5_Resource Name: Woitke House *Recorded by Andrea Dumovich Heywood *Date January 11, 2024⌧ Continuation  Update DPR 523L Additional Figures: Figure 2. Original tripartite window that has two casement windows with a centered fixed window and upper multi-light transoms at all three window segments, facing northeast. Figure 3. Main entrance door that is composed of a single wood frame door with obscure glass, including metal hardware and decorative metal ornamentation fixed to the door’s exterior, facing east. Figure 4. Fixed wood window with upper multi-light transoms, facing south. Figure 5. Tripartite wood-frame multi-light side door with a central door flanked by narrower doors, facing south. Figure 6. The rear (east) façade’s wood door with a single upper light and an adjacent fixed wood window, facing west. Figure 7. Detached garage with a flat roof with parapet. Clay tile coping wraps around the garage’s parapet roofline, with a clay tile roof awning), facing south. Historic Resources Commission 1-27 1/11/2024     City Council 23 – 47 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with Historic Resources Commission 1-28 1/11/2024     City Council 23 – 48 5/7/2024 MILLS ACT AGREEMENT 925 North Lowell Street Santa Ana, CA 92703 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. Historic Resources Commission 1-29 1/11/2024     City Council 23 – 49 5/7/2024 Proposed Structure Improvements (“Work Plan”) 925 North Lowell Street Item Year Improvement 1 2024 Replace electrical knob and tube wiring 2 2024 Replace all security lighting at the front, rear, and side yards with compatible lighting. (The decorative exterior ceiling lighting can remain.) 3 2025 Repair in-kind all wood windows as needed. Replace any wood rot that is beyond repair to match existing. 4 2026 Rear yard gate replacement with compatible style gate, or removal of the decorative iron ornamentation on existing gate. 5 2027 Garage door replacement with compatible style door 6 2027 Front door replacement with compatible style door 7 2028 Remove coarse stucco coating at residence and garage buildings, restore original finish to smooth stucco with trowel pattern, and paint the house and garage. 8 2029 Earthquake retrofit the property’s foundation 9 2031 Replace cracked driveway and garage floor 10 2032 Interior natural wood restoration – mahogany doors, hardwood floors, window casing Historic Resources Commission 1-30 1/11/2024     City Council 23 – 50 5/7/2024 O R A N G E C O U N T Y R E P O R T E R OR# ~SINCE 1921~ To the right is a copy of the notice you sent to us for publication in the ORANGE COUNTY REPORTER. Thank you for using our newspaper. Please read this notice carefully and call us with any corrections. The Proof of Publication will be filed with the County Clerk, if required, and mailed to you after the last date below. Publication date(s) for this notice is (are): Daily Journal Corporation Serving your legal advertising needs throughout California. Mailing Address : 600 W SANTA ANA BLVD STE 812, SANTA ANA, CA 92701 Telephone (714) 543-2027 / Fax (714) 542-6841 Visit us @ www.LegalAdstore.com NUVIA OCAMPO CITY OF SANTA ANA/PLANNING & BUILDING AGENCY 20 CIVIC CENTER PLAZA 2ND FLR SANTA ANA, CA 92702 GPN GOVT PUBLIC NOTICE 925 N Lowell St 12/22/2023 Publication Total $130.35 $130.35 ORANGE COUNTY REPORTER, SANTA ANA (714) 543-2027 BUSINESS JOURNAL, RIVERSIDE (951) 784-0111 DAILY COMMERCE, LOS ANGELES (213) 229-5300 LOS ANGELES DAILY JOURNAL, LOS ANGELES (213) 229-5300 SAN FRANCISCO DAILY JOURNAL, SAN FRANCISCO (800) 640-4829 SAN JOSE POST-RECORD, SAN JOSE (408) 287-4866 THE DAILY RECORDER, SACRAMENTO (916) 444-2355 THE DAILY TRANSCRIPT, SAN DIEGO (619) 232-3486 THE INTER-CITY EXPRESS, OAKLAND (510) 272-4747 Notice Type: Ad Description COPY OF NOTICE 3767633 !A000006649543! The charge(s) for this order is as follows. An invoice will be sent after the last date of publication. If you prepaid this order in full, you will not receive an invoice. NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION TheCityofSantaAnaencouragesthe public to participate in the decision- making process. We encourage you to contact us prior to the Public Hearing if you have any questions. Historic Resources Commission Action: The Historic ResourcesCommission will hold a Public Hearing toreceive public testimony, and will takeaction on the item described below. Theirdecision is final unless appealed to theCity Council within 10 days of the decisionby any interested party or group. Project Location:925 North LowellStreet located within the Single FamilyResidential (R1) zoning district. Project Applicant:Bethany S. & Kelly S.Thomas (Property Owners) Project Description:Applicants arerequesting approval of Historic ResourcesCommission Application No. 2023-20,Historic Register Categorization No. 2023-06, and Historic Property PreservationAgreement No. 2023-12 to allow theplacement and categorization in the SantaAna Register of Historical Properties as“Contributive” for the above-mentionedproperty and to execute a HistoricProperty Preservation Agreement with theCity of Santa Ana. Environmental Impact:Pursuant to theCalifornia Environmental Quality Act(CEQA) and the CEQA Guidelines, theproject is exempt from further reviewunder Section 15331, Class 31, as thisaction is designed to preserve a historicresource. Categorical Exemption No. ER-2023-121 will be filed for this project. Meeting Details:This matter will beheard on Thursday, January 11, 2024, at 4:30 p.m.in the City Council Chambers,22 Civic Center Plaza, Santa Ana, CA92701.Members of the public may attend this meeting in-person or join via Zoom.For the most up to dateinformation on how to participate virtuallyin this meeting, please visit www.santa-ana.org/pb/meeting-participation. Written Comments:If you are unable toparticipate in the meeting, you may sendwritten comments by e-mail toPBAeComments@santa-ana.org(reference the topic in the subjectline) or mail to Nuvia Ocampo, RecordingSecretary, City of Santa Ana, 20 CivicCenter Plaza – M20, Santa Ana, CA92701.Deadline to submit written comments is 3:30 p.m. on the day of the meeting.Comments received afterthe deadline may not be distributed to theCommission but will be made part of therecord. Where To Get More Information:Additional details regarding the proposedaction(s), including the full text of thediscretionary item, may be found on theCity website 72 hours prior to the publichearing at: https://santa-ana.primegov.com/public/portal. Who To Contact For Questions: Shouldyou have any questions, please contactAndrea Dumovich Heywood with thePlanning and Building Agency atAheywood@santa-ana.org or 714-647-5899. You can also contact Pedro Gomezwith the Planning and Building Agency atPgomez@santa-ana.org or 714-667-2790. Note:Ifyouchallengethedecisionontheabove matter, you may be limited toraisingonlythose issues you or someone else raised at the public hearingdescribed in this notice, or in writtencorrespondence delivered to the HistoricResources Commission or City Council ofthe City of Santa Ana at, or prior to, thepublic hearing. Si tiene preguntas en español, favor de llamar a Nuvia Ocampo al (714) 667- 2732. Nếucần liên lạcbằng tiếng Việt, xin điệnthoại cho Tony Lai số (714) 565- 2627.12/22/23 OR-3767633# Historic Resources Commission 1-31 1/11/2024     City Council 23 – 51 5/7/2024 CITY OF SANTA ANA Planning and Building Agency 20 Civic Center Plaza ● P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.org/pba NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION Historic Resources Commission Action: The Historic Resources Commission will hold a Public Hearing to receive public testimony, and will take action on the item described below. Their decision is final unless appealed to the City Council within 10 days of the decision by any interested party or group. Project Location: 925 North Lowell Street located within the Single Family Residential (R1) zoning district. Project Applicant: Bethany S. & Kelly S. Thomas (Property Owners) Project Description: Applicants are requesting approval of Historic Resources Commission Application No. 2023-20, Historic Register Categorization No. 2023-06, and Historic Property Preservation Agreement No. 2023-12 to allow the placement and categorization in the Santa Ana Register of Historical Properties as “Contributive” for the above-mentioned property and to execute a Historic Property Preservation Agreement with the City of Santa Ana. Environmental Impact: Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review under Section 15331, Class 31, as this action is designed to preserve a historic resource. Categorical Exemption No. ER-2023-121 will be filed for this project. Meeting Details: This matter will be heard on Thursday, January 11, 2024, at 4:30 p.m. in the City Council Chambers, 22 Civic Center Plaza, Santa Ana, CA 92701. Members of the public may attend this meeting in-person or join via Zoom. For the most up to date information on how to participate virtually in this meeting, please visit www.santa-ana.org/pb/meeting-participation. Written Comments: If you are unable to participate in the meeting, you may send written comments by e-mail to PBAeComments@santa-ana.org (reference the topic in the subject line) or mail to Nuvia Ocampo, Recording Secretary, City of Santa Ana, 20 Civic Center Plaza – M20, Santa Ana, CA 92701. Deadline to submit written comments is 3:30 p.m. on the day of the meeting. Comments received after the deadline may not be distributed to the Commission but will be made part of the record. Where To Get More Information: Additional details regarding the proposed action(s), including the full text of the discretionary item, may be found on the City website 72 hours prior to the public hearing at: https://santa-ana.primegov.com/public/portal. Who To Contact For Questions: Should you have any questions, please contact Andrea Dumovich Heywood with the Planning and Building Agency at Aheywood@santa-ana.org or 714-647-5899. You can also contact Pedro Gomez with the Planning and Building Agency at Pgomez@santa-ana.org or 714-667-2790. Note: If you challenge the decision on the above matter, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence Historic Resources Commission 1-32 1/11/2024     City Council 23 – 52 5/7/2024 delivered to the Historic Resources Commission or City Council of the City of Santa Ana at, or prior to, the public hearing. Si tiene preguntas en español, favor de llamar a Nuvia Ocampo al (714) 667-2732. 1ӃXFҫQOLrQOҥFEҵQJWLӃQJ9LӋW[LQÿLӋQWKRҥLFKR7RQ\/DLVӕ  -2627. Historic Resources Commission 1-33 1/11/2024     City Council 23 – 53 5/7/2024 Historic Resources Commission 1-34 1/11/2024     City Council 23 – 54 5/7/2024 Historic Resources Commission 1-35 1/11/2024     City Council 23 – 55 5/7/2024 1 Ocampo, Nuvia From:Tom Lutz <luterlutz@aol.com> Sent:Monday, January 8, 2024 10:19 AM To:eComments, PBA Cc:eComment Subject:HRC Application #2023-20 Attachments:Mills Act 925 Lowell.pdf To: HRC Commission. Re: HRC Application #2023-20 Dear Historic Resources Commissioners: Washington Square Neighborhood Association supports Bethany & Kelly Thomas's HRC Application #2023-20 and Categorization #2023-6 and Property Preservation Agreement #2023-12. Kelly and Beth have done an outstanding job on preserving and refurbishing their house back to it's original glory! Sincerely, Tom Lutz WSNA - City Liaison Ps. Please confirm transmission. Historic Resources Commission 1-36 1/11/2024     City Council 23 – 56 5/7/2024 1 Ocampo, Nuvia From:Fernando Astran <astranfernando@gmail.com> Sent:Wednesday, January 3, 2024 6:10 PM To:eComments, PBA Subject:H.R.C.A. # 2023-20 @ 925 N Lowell St I support Bethany and Kelly Thomas’ request for Historic Property Preservation. Regards, Fernando Astran Property Owner @ 924 N. Lowell Street Santa Ana. CA. 92703 Historic Resources Commission 1-37 1/11/2024     City Council 23 – 57 5/7/2024 1 Ocampo, Nuvia From:(null) (null) <le_canuck@yahoo.com> Sent:Thursday, January 4, 2024 8:11 PM To:eComments, PBA Subject:Historic Resources Commission Application 2023-20, Thomas house Dear Commissioners, Thank you for the opportunity to comment on this application. Washington Square has been our home for more than 17 years. One of the reasons we chose to live here was the neighborhood’s historic nature. It impressed us how Washington Square’s residents take such pride in maintaining the neighborhood’s character. We’ve been fortunate to have Beth and Kelly Thomas as our neighbors. Even in a place like Washington Square where residents take such pride in their properties, the Thomas’ home stands out. Their plot is one of Washington Square’s jewels, meticulously maintained and stunning to behold. While lovingly caring for their home, they’ve been careful to preserve and enhance its historic nature. In short, Beth and Kelly Thomas are precisely the type of homeowners who deserve for their property to win historic designation to help keep Washington Square historic and beautiful, and we urge you to approve this application. Thank you very much for your consideration. Michael Mello and Cindy Carcamo 900 block North Olive Street, Washington Square Historic Resources Commission 1-38 1/11/2024     City Council 23 – 58 5/7/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Arcelia Gutierrez Velazco and Benjamin Rodriguez, Wife and Husband as Community Property with Right of Survivorship, (hereinafter collectively referred to as “Owner”), owner of real property located at 801 North Minter Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 801 North Minter Street, Santa Ana, CA, 92701 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Exhibit 3     City Council 23 – 59 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on May 8, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City.     City Council 23 – 60 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in the City Council Historic Property Preservation Agreement (HPPA No. 2023-13) staff report dated March 7, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or     City Council 23 – 61 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 4 - if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 801 North Minter Street, Assessor Parcel Number, 398-041-10, and more particularly described in Exhibit A, in     City Council 23 – 62 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 5 - the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office Owners: Arcelia Gutierrez Velazco and Benjamin Rodriguez 801 North Minter Street Santa Ana, CA 92701 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns,     City Council 23 – 63 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 6 - nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments.     City Council 23 – 64 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 7 - This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 65 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 8 - ATTEST:CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL THOMAS R. HATCH City Clerk Interim City Manager OWNERS Date: ______________________ By:_________________________ ARCELIA GUTIERREZ VELAZCO Date: ______________________ By:_________________________ BENJAMIN RODRIGUEZ APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 66 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 9 - EXHIBIT A LEGAL DESCRIPTION REAL PROPERTY IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: SOUTHWESTERLY 110 FEET OF LOT 5 IN BLOCK A OF FRUIT ADDITION TO SANTA ANA EAST, IN THE CITY OF SANTA ANA, COUNTY OF OLD LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 5, PAGE (S) 186 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 398-041-10     City Council 23 – 67 5/7/2024 cm\historic\templates\Minter N 801 ES (Cooper House) 4/17/02 EXECUTIVE SUMMARY COOPER HOUSE 801 North Minter Street Unit A and Unit B Santa Ana, CA 92701 NAME Cooper House REF. NO. ADDRESS 801 North Minter Street Unit A and Unit B CITY Santa Ana ZIP 92701 ORANGE COUNTY YEAR BUILT 1900 LOCAL REGISTER CATEGORY: Landmark HISTORIC DISTRICT French Park NEIGHBORHOOD French Park NATIONAL REGISTER CRITERIA FOR EVALUATION C NATIONAL REGISTER STATUS CODE 1D Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Colonial Revival, Queen Anne (Late Victorian) The most universal of all American domestic building styles, the Colonial Revival has been popular since the 1876 Centennial celebration in Philadelphia stimulated a patriotic interest in the American architectural past. Whether drawing upon Georgian, Federal, or Dutch Colonial prototypes, Colonial Revival buildings feature rectangular building plans and designs which are usually symmetrical, or at least highly regular and balanced, in composition. Roofs are commonly side-gabled, hipped, or gambreled, sometimes accented with dormers. Porches, one or two stories in height, are often included, mostly as central focal points, and frequently incorporate classical elements such as columns, pilasters, and entablatures. Doorways are adorned with classical surrounds and pediments; sidelights, transoms, and fanlights are not uncommon. Windows are typically double-hung sash, with multiple lights in the upper sash. French doors and Palladian windows are also utilized. Depending on location, Colonial Revival buildings have wood, brick, or stucco exteriors (McAlester, 320-326). The Queen Anne (Late Victorian) (also known as the Queen Anne Revival) dominated residential architectural design during the last twenty years of the nineteenth century in the West, and was nearly as influential on early commercial buildings. Identifying features include the front-facing gable roof; ornate decoration of wood or metal along the eave and in the gable end; avoidance of flat wall surfaces through the use of applied ornamentation of wood or metal; and classical columns or pilasters. Multi-storied residential and commercial examples often incorporated bay windows, sometimes topped with towers. The style borrowed heavily from late Medieval models, with the addition of other regional interpretations. Some of the most well-developed examples can be found in California and in the southern states (McAlester, 263-268). SUMMARY/CONCLUSION: The Cooper House was listed in the National Register of Historic Places in 1999 as a contributor to the French Park Historic District. Under the regulations implementing the California Register of Historical Resources, the building is also listed in the California Register. It is also qualifies for listing in the Santa Ana Register of Historical Property under Criterion 1, as representative of the characteristic elements of the Colonial Revival style with the surface complexity and wooden ornamentation of the Queen Anne, and under Criterion 4b, for its association with Cooper, a prominent citizen of Santa Ana. Additionally, the Cooper House has been categorized as “Landmark” because it “is on the national register,” “is on the state register,” and “has a unique architectural significance” as a vernacular blending of a Colonial Revival style building with Queen Anne (Late Victorian) elements of the early twentieth century (Municipal Code, Section 30-2.2). Exhibit B     City Council 23 – 68 5/7/2024 cm\historic\templates\Minter N 801 ES (Cooper House) 4/17/02 EXPLANATION OF CODES: x National Register Criteria for Evaluation: (From Appendix 7 of Instructions for Recording Historical Resources, Office of Historic Preservation) C: that embody the distinctive characteristics of a type, period, or method of construction, or that represent the work of a master, or that possess high artistic values, or that represent a significant and distinguishable entity whose components may lack individual distinction. x National Register Status Code: (From Appendix 2 of Instructions for Recording Historical Resources, Office of Historic Preservation) 1D: Contributor to a listed district.     City Council 23 – 69 5/7/2024 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Cooper House P1. Other Identifier: *P2. Location: †Not for Publication „Unrestricted *a. County Orange County *b. USGS 7.5’ Quad TCA 1725 Date: *c. Address 801 North Minter Street Unit A and Unit B City Santa Ana Zip 92701 *e. Other Locational Data: Assessor’s Parcel Number 398-041-10 Block: A Lot: POR 5 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries.) Located on the northeast corner of Minter and Civic Center Drive, this turn of the twentieth century, one and a half story house combines features of the Queen Anne (late Victorian) and Colonial Revival styles. A steeply pitched side gabled roof is anchored by an overscaled dormer consisting of a front gable atop a cant bay. Diamond patterned shingles face the gable ends, which contain narrow, arched vents. Elaborately carved brackets with pendants and shallow balustrades decorate the dormer bay corners. Half hexagon shingles clad the upper story side elevations above flared bands of fish-scale shingles. Narrow clapboard sides the lower story and dormer. Brackets punctuate an upper story overhang. Corner boards accent the first floor and dormer bay edges. Most windows are double-hung sash, many distinguished by muntins laid in diamond patterns, others by carved aprons. A cutaway porch on the northwest corner has clapboard sided railings and a Tuscan column supporting the porch roof. The entry consists of a three panel and light front door topped by a transom. A first floor cant bay on the south elevation features a doorway and a porch, both additions, as most likely were the brick main entrance steps and brick porch floor. The house has been converted into a duplex. Other than these alterations, the house appears original. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-family Property *P4. Resources Present: „Building †Structure †Object †Site †District „Element of District †Other P5b. Photo: (view and date) South and west elevations March 2002 *P6. Date Constructed/Age and Sources: „historic 1900/Source: National Register nomination *P7. Owner and Address: *P8. Recorded by: Leslie J. Heumann, Peter C. Moruzzi SAIC 35 S. Raymond Ave. # 204 Pasadena, CA 91105 *P9. Date Recorded: March 25, 2002 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) Les, Kathleen. “Historic Resources Inventory French Park District,” September 1979. Marsh, Diann. “French Park Historic District.” National Register Nomination Form, February 1998. *Attachments: †None †Location Map †Sketch Map „Continuation Sheet „Building, Structure, and Object Record †Archaeological Record †District Record †Linear Feature Record †Milling Station Record †Rock Art Record †Artifact Record †Photograph Record † Other (list) DPR 523A (1/95) *Required information P5a. Photo     City Council 23 – 70 5/7/2024 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_1D__________________________ *Resource Name or #: Cooper House B1. Historic Name: Cooper House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Multiple-family Residence *B5. Architectural Style: Colonial Revival, Queen Anne (Late Victorian) *B6. Construction History: (Construction date, alterations, and date of alterations): Constructed in 1900. May 6, 1976. Add basement. January 5, 1988. Repair siding, stairs, walls, ceilings, floors. February 27, 1996. Retaining walls and walkway (rear wall in basement). May 30, 1996. Repairs to drywall (approx. 20 sheets) in Unit A kitchen, Unit A living room and both bathrooms, subfloor at two bathrooms and portion of lower level living room; rebuild side door landing and railing; replace shower pan. November 20, 1996. Add 32 inch high deck at south side of house; letter of authorization from French Park; Field verify. December 26, 1996. Reroof. May 3, 1999. Change out window at second floor bathroom. *B7. Moved? „No †Yes †Unknown Date:__________ Original Location:_____________________________ *B8. Related Features: Mature palm tree on front lawn. B9a. Architect: Unknown b. Builder: Unknown *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: circa 1880-1946 Property Type: Single-family Residence Applicable Criteria: C (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Cooper House is architecturally distinguished as a remarkably intact and characteristic example of the architectural eclectism popular at the turn of the twentieth century. It is also important as a contributor to the French Park Historic District. According to previous research, the house was constructed in 1900 for Reverend J.H. Cooper, Pastor of the First Congregational Church. In 1905, retirees William and Emma Block were the occupants. Marlin and Florence Shields, new residents from Mono County, California, bought the house and twenty acres of land on Irvine Boulevard in 1911. Marlin Shields, a Mason, Elk, and Presbyterian, eventually owned additional citrus property in Eastern Orange County (Marsh, 1998). (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie J. Heumann *Date of Evaluation: March 25, 2002 DPR 523B (1/95)*Required information Sketch Map (This space reserved for official comments.) Cooper House 801 North Minter Street     City Council 23 – 71 5/7/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_ Resource Name or # (Assigned by recorder) Cooper House *Recorded by Leslie J. Heumann, Peter C. Moruzzi, SAIC *Date March 25, 2002 _ Continuation † Update DPR 523L *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. In 1877, Spurgeon, along with James McFadden and James Fruit, formed the Western Development Company with the intention of bringing the Southern Pacific Railroad from its then terminus in Anaheim into Santa Ana. Thinking to capitalize on commercial growth around the railroad, the partners purchased 160 acres adjacent to the eastern city boundary at French Street. Although they were successful in luring the Southern Pacific to a new depot on Fruit Street in Santa Ana in 1878, the expected commercial development of “Santa Ana East” never materialized. Early growth and development of the town continued to be centered further west around Fourth and Main Streets, with the result that the legacy of Santa Ana East is an angled street plan whose intersection with the original city is marked by a small, triangular parcel, developed in the 1890s as Flatiron Park, now known as French Park. Santa Ana continued to grow, stimulated by the arrival of the Santa Fe Railroad in 1886. Following its incorporation as a city in 1886, Santa Ana was recognized as one of the leading communities in the area in 1889 when it became the seat of the newly created County of Orange. Beginning in the 1880s and continuing well into the twentieth century, the area around the park began to be developed with many of the finest homes in Santa Ana. Examples of Victorian era, turn of the century, and Craftsman homes were built along the tree-lined streets. By the 1920s, most streets in the neighborhood were fully developed, although a few revival styled single family homes and duplexes were built during the 1920s, and a handful of apartments constructed in the 1930s. From the nineteenth century onwards, residents were a “Who’s Who” of early Santa Ana, and included bankers, attorneys, doctors, businessmen, ranchers, teachers and others active in the civic and social life of the city. Once known as the “Nob Hill” of Santa Ana, French Park declined in the 1940s and 1950s as some homes were converted into rooming houses and others were allowed to deteriorate. In the 1960s and 1970s some houses were demolished and the properties redeveloped with multi-family housing. However, a grass roots preservation effort begun in the late 1970s led to the establishment of a local historic district in 1984 and the listing of the neighborhood in the National Register of Historic Places in 1999. The Cooper House was listed in the National Register of Historic Places in 1999 as a contributor to the French Park Historic District. It is therefore listed in the California Register of Historical Resources and is located within the boundaries of the locally designated historic district. It also qualifies for listing in the Santa Ana Register of Historical Property under Criterion 1, as a representative example of the distinguishing characteristics of an architectural period, the eclecticism of the early twentieth century. Further, the house qualifies for listing in the Santa Ana Register of Historical Property under Criterion 4b, for its association with Cooper, a prominent citizen of Santa Ana. Additionally, the house has been categorized as “Landmark” for its unique architectural significance. Possessed of substantial integrity from 1900, the house displays characteristic elements of the Colonial Revival style such as the near symmetry of the façade and Tuscan porch supports with the surface complexity and wooden ornamentation of the Queen Anne. All original and restored exterior features of the Cooper House are character-defining and should be preserved. These features include, but may not be limited to: materials and finishes; roof configuration and detailing; massing and composition; dormer; bays and projections; porches; doors and windows (including surrounds); architectural detailing (woodwork); and low concrete curb and step at the sidewalk. *B12. References (continued): Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Armor, Samuel. History of Orange County. 1921. Guinn, James Miller. Historical and Biographical Record of Southern California. 1902. Historical Landmarks Inventory Form, November 18, 1976 (Santa Ana History Room). “Preserving the Past in French Park.” The Register, February 12, 1983.     City Council 23 – 72 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with     City Council 23 – 73 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 74 5/7/2024 Exhibit D: Proposed Structure Improvements (“Work Plan”) 801 North Minter Street Item Year Improvement 1 2024 Landscape improvements: Trimming of all of the trees around the property. Installing in-ground yard drainage system and regrade soil to allow proper drainage of water. Trim overgrown foliage throughout the front yard. 2 2024 Roof repairs to the flat sections of roof 3 2024 Weatherproofing exterior 4 2025 Electrical upgrades: Repair non-operational outdoor electrical outlets. Update malfunctioning lighting fixtures throughout the exterior. 5 2026 Repair/replace damaged siding as needed 6 2026 Repair/replace damaged wood rot at front entrance staircase and entry porch as needed 7 2026 Fence repairs: Replace wood rot and broken areas of fence. Re-paint the fence white. 8 2026 Paint exterior Exhibit D     City Council 23 – 75 5/7/2024 Planning and Building Agency Item # c City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report March 7, 2024 Topic: HPPA No. 2023-13 – The Cooper House (801 N. Minter Street) RECOMMENDED ACTION Recommend that the City Council authorize the City Manager and City Clerk to execute a Historic Property Preservation Agreement (Mills Act) with Arcelia Gutierrez Velazco and Benjamin Rodriguez for the property located at 801 North Minter Street, subject to non- substantive changes approved by the City Manager and City Attorney (Exhibit 1). EXECUTIVE SUMMARY Arcelia Gutierrez Velazco and Benjamin Rodriguez are requesting approval to execute a Mills Act Agreement with the City of Santa Ana at an existing residence located at 801 North Minter Street that is currently listed on the Santa Ana Register of Historical Properties. DISCUSSION Project Location and Site Description The subject property, known as the Cooper House, consists of an existing two-story Queen Anne (Late Victorian) and Colonial Revival style residence that is approximately 1,826 square feet in size on a 5,500-square-foot residential lot (Exhibit 2). The Cooper House was listed as a contributor to the French Park National Register Historic District in 1999 and was added to the Santa Ana Register of Historical Properties (“Register”) in 2002, categorized as “Landmark.” Analysis of the Issues Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements, for eligible properties. The property is listed on the Register and categorized as Landmark, making it eligible for a Mills Act Agreement. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state Historic Resources Commission c – 1 3/7/2024 Exhibit 4     City Council 23 – 76 5/7/2024 HPPA No. 2023-13 – The Cooper House (801 N. Minter Street) March 7, 2024 Page 2 4 0 1 4 of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: •Long term preservation of the property and visual improvement to the neighborhood •Allows for a mechanism to provide for property rehabilitation •Provides additional incentive for potential buyers to purchase historic structures •Discourages inappropriate alterations to the property In 2002, the Historic Resources Commission placed the Cooper House on the Register and within the “Landmark” category as a representative example of the distinguishing characteristics of an architectural period, the eclecticism of the early twentieth century, and for its associating with Reverend J.H. Cooper, a prominent citizen of Santa Ana and Pastor of the First Congregational Church. Character-defining exterior features of the Cooper House that should be preserved include, but may not be limited to: materials and finishes; roof configuration and detailing; massing and composition; dormer; bays and projections; porches; doors and windows (including surrounds); architectural detailing (woodwork); and low concrete curb and step at the sidewalk. In 2009, Historic Exterior Modification Application (HEMA No. 2009-04) was approved by the Historic Resources Commission for the following modifications as stated in Resolution No. 2010-02: restore front porch; remove non-original features; reintroduce decorative window and add two new hung wood windows at south façade; add a new rear porch at the east façade and two new hung wood windows where previous windows have been infilled; and add new concrete foundation which requires moving the original decorative vent at the primary façade and adding new vents to the remaining facades, along with a new entryway and wood service door for basement access. These modifications also received Planning Commission approval Neighborhood Project Review No. 2009-04 in Resolution No. 2010-02. All exterior modifications were consistent with the Secretary of Interior Standards for Rehabilitation. It was noted during the 2023 site visit that all aforementioned items were implemented at the subject property. Additionally, during the 2023 site visit, staff noted some wood rot throughout the exterior of the house, specifically at the main entrance staircase, entry porch, and siding throughout. Staff will work with the property owner to address these concerns as part of the rehabilitation and restoration requirements during the duration of the Mills Act Agreement for this property. Additional future improvements proposed by the homeowner during the initial ten years of the Mills Act Agreement include new landscaping, weatherproofing the exterior, electrical work, fence repairs, repainting, repair or replace the damaged siding, and general on-going maintenance. Staff will ensure that the proposed work will be done sensitively and will maintain the property’s character-defining features as part of the Mills Act Agreement for this property. Historic Resources Commission c – 2 3/7/2024     City Council 23 – 77 5/7/2024 HPPA No. 2023-13 – The Cooper House (801 N. Minter Street) March 7, 2024 Page 3 4 0 1 4 As part of the mills act approval process, staff will work with the applicant to ensure that a bronze plaque is installed honoring and recognizing the structure. The plaque will include the historic name, address, year built, and local historic register designation. Lastly, the site will be subject to general maintenance and upkeep requirements including, but not limited to, replacement or restoration of damaged character-defining features, landscaping upkeep, painting, etc. These improvements will be subject to review and approval by staff. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2023-131, will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $1,073.00 annually, for a period of not less than ten years. EXHIBIT(S) 1 - Mills Act Agreement 2 - 500’ Radius Map 3 - Site Photos – 801 N Minter Street 4 - Action Minutes HRC (801 N Minter Street) Submitted By: Andrea Heywood, Associate Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency Historic Resources Commission c – 3 3/7/2024     City Council 23 – 78 5/7/2024 HPPA No. 2023-13 – The Cooper House (801 N. Minter Street) March 7, 2024 Page 4 4 0 1 4 Historic Resources Commission c – 4 3/7/2024     City Council 23 – 79 5/7/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Arcelia Gutierrez Velazco and Benjamin Rodriguez, Wife and Husband as Community Property with Right of Survivorship, (hereinafter collectively referred to as “Owner”), owner of real property located at 801 North Minter Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 801 North Minter Street, Santa Ana, CA, 92701 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Historic Resources Commission c – 5 3/7/2024     City Council 23 – 80 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on May 8, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. Historic Resources Commission c – 6 3/7/2024     City Council 23 – 81 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in the City Council Historic Property Preservation Agreement (HPPA No. 2023-13) staff report dated March 7, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or Historic Resources Commission c – 7 3/7/2024     City Council 23 – 82 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 4 - if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 801 North Minter Street, Assessor Parcel Number, 398-041-10, and more particularly described in Exhibit A, in Historic Resources Commission c – 8 3/7/2024     City Council 23 – 83 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 5 - the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office Owners: Arcelia Gutierrez Velazco and Benjamin Rodriguez 801 North Minter Street Santa Ana, CA 92701 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, Historic Resources Commission c – 9 3/7/2024     City Council 23 – 84 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 6 - nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. Historic Resources Commission c – 10 3/7/2024     City Council 23 – 85 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 7 - This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. Historic Resources Commission c – 11 3/7/2024     City Council 23 – 86 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 8 - ATTEST:CITY OF SANTA ANA _________________________________________________ JENNIFER L. HALL THOMAS R. HATCH City Clerk Interim City Manager OWNERS Date: ______________________By:_________________________ ARCELIA GUTIERREZ VELAZCO Date: ______________________By:_________________________ BENJAMIN RODRIGUEZ APPROVED AS TO FORM:RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: __________________________________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency Historic Resources Commission c – 12 3/7/2024     City Council 23 – 87 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 9 - EXHIBIT A LEGAL DESCRIPTION REAL PROPERTY IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: SOUTHWESTERLY 110 FEET OF LOT 5 IN BLOCK A OF FRUIT ADDITION TO SANTA ANA EAST, IN THE CITY OF SANTA ANA, COUNTY OF OLD LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 5, PAGE (S) 186 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 398-041-10 Historic Resources Commission c – 13 3/7/2024     City Council 23 – 88 5/7/2024 cm\historic\templates\Minter N 801 ES (Cooper House) 4/17/02 EXECUTIVE SUMMARY COOPER HOUSE 801 North Minter Street Unit A and Unit B Santa Ana, CA 92701 NAME Cooper House REF. NO. ADDRESS 801 North Minter Street Unit A and Unit B CITY Santa Ana ZIP 92701 ORANGE COUNTY YEAR BUILT 1900 LOCAL REGISTER CATEGORY: Landmark HISTORIC DISTRICT French Park NEIGHBORHOOD French Park NATIONAL REGISTER CRITERIA FOR EVALUATION C NATIONAL REGISTER STATUS CODE 1D Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Colonial Revival, Queen Anne (Late Victorian) The most universal of all American domestic building styles, the Colonial Revival has been popular since the 1876 Centennial celebration in Philadelphia stimulated a patriotic interest in the American architectural past. Whether drawing upon Georgian, Federal, or Dutch Colonial prototypes, Colonial Revival buildings feature rectangular building plans and designs which are usually symmetrical, or at least highly regular and balanced, in composition. Roofs are commonly side-gabled, hipped, or gambreled, sometimes accented with dormers. Porches, one or two stories in height, are often included, mostly as central focal points, and frequently incorporate classical elements such as columns, pilasters, and entablatures. Doorways are adorned with classical surrounds and pediments; sidelights, transoms, and fanlights are not uncommon. Windows are typically double-hung sash, with multiple lights in the upper sash. French doors and Palladian windows are also utilized. Depending on location, Colonial Revival buildings have wood, brick, or stucco exteriors (McAlester, 320-326). The Queen Anne (Late Victorian) (also known as the Queen Anne Revival) dominated residential architectural design during the last twenty years of the nineteenth century in the West, and was nearly as influential on early commercial buildings. Identifying features include the front-facing gable roof; ornate decoration of wood or metal along the eave and in the gable end; avoidance of flat wall surfaces through the use of applied ornamentation of wood or metal; and classical columns or pilasters. Multi-storied residential and commercial examples often incorporated bay windows, sometimes topped with towers. The style borrowed heavily from late Medieval models, with the addition of other regional interpretations. Some of the most well-developed examples can be found in California and in the southern states (McAlester, 263-268). SUMMARY/CONCLUSION: The Cooper House was listed in the National Register of Historic Places in 1999 as a contributor to the French Park Historic District. Under the regulations implementing the California Register of Historical Resources, the building is also listed in the California Register. It is also qualifies for listing in the Santa Ana Register of Historical Property under Criterion 1, as representative of the characteristic elements of the Colonial Revival style with the surface complexity and wooden ornamentation of the Queen Anne, and under Criterion 4b, for its association with Cooper, a prominent citizen of Santa Ana. Additionally, the Cooper House has been categorized as “Landmark” because it “is on the national register,” “is on the state register,” and “has a unique architectural significance” as a vernacular blending of a Colonial Revival style building with Queen Anne (Late Victorian) elements of the early twentieth century (Municipal Code, Section 30-2.2). Historic Resources Commission c – 14 3/7/2024     City Council 23 – 89 5/7/2024 cm\historic\templates\Minter N 801 ES (Cooper House) 4/17/02 EXPLANATION OF CODES: •National Register Criteria for Evaluation: (From Appendix 7 of Instructions for Recording Historical Resources, Office of Historic Preservation) C: that embody the distinctive characteristics of a type, period, or method of construction, or that represent the work of a master, or that possess high artistic values, or that represent a significant and distinguishable entity whose components may lack individual distinction. •National Register Status Code: (From Appendix 2 of Instructions for Recording Historical Resources, Office of Historic Preservation) 1D: Contributor to a listed district. Historic Resources Commission c – 15 3/7/2024     City Council 23 – 90 5/7/2024 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Cooper House P1. Other Identifier: *P2. Location: †Not for Publication „Unrestricted *a. County Orange County *b. USGS 7.5’ Quad TCA 1725 Date: *c. Address 801 North Minter Street Unit A and Unit B City Santa Ana Zip 92701 *e. Other Locational Data: Assessor’s Parcel Number 398-041-10 Block: A Lot: POR 5 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries.) Located on the northeast corner of Minter and Civic Center Drive, this turn of the twentieth century, one and a half story house combines features of the Queen Anne (late Victorian) and Colonial Revival styles. A steeply pitched side gabled roof is anchored by an overscaled dormer consisting of a front gable atop a cant bay. Diamond patterned shingles face the gable ends, which contain narrow, arched vents. Elaborately carved brackets with pendants and shallow balustrades decorate the dormer bay corners. Half hexagon shingles clad the upper story side elevations above flared bands of fish-scale shingles. Narrow clapboard sides the lower story and dormer. Brackets punctuate an upper story overhang. Corner boards accent the first floor and dormer bay edges. Most windows are double-hung sash, many distinguished by muntins laid in diamond patterns, others by carved aprons. A cutaway porch on the northwest corner has clapboard sided railings and a Tuscan column supporting the porch roof. The entry consists of a three panel and light front door topped by a transom. A first floor cant bay on the south elevation features a doorway and a porch, both additions, as most likely were the brick main entrance steps and brick porch floor. The house has been converted into a duplex. Other than these alterations, the house appears original. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-family Property *P4. Resources Present: „Building †Structure †Object †Site †District „Element of District †Other P5b. Photo: (view and date) South and west elevations March 2002 *P6. Date Constructed/Age and Sources: „historic 1900/Source: National Register nomination *P7. Owner and Address: *P8. Recorded by: Leslie J. Heumann, Peter C. Moruzzi SAIC 35 S. Raymond Ave. # 204 Pasadena, CA 91105 *P9. Date Recorded: March 25, 2002 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) Les, Kathleen. “Historic Resources Inventory French Park District,” September 1979. Marsh, Diann. “French Park Historic District.” National Register Nomination Form, February 1998. *Attachments: †None †Location Map †Sketch Map „Continuation Sheet „Building, Structure, and Object Record †Archaeological Record †District Record †Linear Feature Record †Milling Station Record †Rock Art Record †Artifact Record †Photograph Record † Other (list) DPR 523A (1/95) *Required information P5a. Photo Historic Resources Commission c – 16 3/7/2024     City Council 23 – 91 5/7/2024 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_1D__________________________ *Resource Name or #: Cooper House B1. Historic Name: Cooper House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Multiple-family Residence *B5. Architectural Style: Colonial Revival, Queen Anne (Late Victorian) *B6. Construction History: (Construction date, alterations, and date of alterations): Constructed in 1900. May 6, 1976. Add basement. January 5, 1988. Repair siding, stairs, walls, ceilings, floors. February 27, 1996. Retaining walls and walkway (rear wall in basement). May 30, 1996. Repairs to drywall (approx. 20 sheets) in Unit A kitchen, Unit A living room and both bathrooms, subfloor at two bathrooms and portion of lower level living room; rebuild side door landing and railing; replace shower pan. November 20, 1996. Add 32 inch high deck at south side of house; letter of authorization from French Park; Field verify. December 26, 1996. Reroof. May 3, 1999. Change out window at second floor bathroom. *B7. Moved? „No †Yes †Unknown Date:__________ Original Location:_____________________________ *B8. Related Features: Mature palm tree on front lawn. B9a. Architect: Unknown b. Builder: Unknown *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: circa 1880-1946 Property Type: Single-family Residence Applicable Criteria: C (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Cooper House is architecturally distinguished as a remarkably intact and characteristic example of the architectural eclectism popular at the turn of the twentieth century. It is also important as a contributor to the French Park Historic District. According to previous research, the house was constructed in 1900 for Reverend J.H. Cooper, Pastor of the First Congregational Church. In 1905, retirees William and Emma Block were the occupants. Marlin and Florence Shields, new residents from Mono County, California, bought the house and twenty acres of land on Irvine Boulevard in 1911. Marlin Shields, a Mason, Elk, and Presbyterian, eventually owned additional citrus property in Eastern Orange County (Marsh, 1998). (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie J. Heumann *Date of Evaluation: March 25, 2002 DPR 523B (1/95)*Required information Sketch Map (This space reserved for official comments.) Cooper House 801 North Minter Street Historic Resources Commission c – 17 3/7/2024     City Council 23 – 92 5/7/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_ Resource Name or # (Assigned by recorder) Cooper House *Recorded by Leslie J. Heumann, Peter C. Moruzzi, SAIC *Date March 25, 2002 ⌧Continuation † Update DPR 523L *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. In 1877, Spurgeon, along with James McFadden and James Fruit, formed the Western Development Company with the intention of bringing the Southern Pacific Railroad from its then terminus in Anaheim into Santa Ana. Thinking to capitalize on commercial growth around the railroad, the partners purchased 160 acres adjacent to the eastern city boundary at French Street. Although they were successful in luring the Southern Pacific to a new depot on Fruit Street in Santa Ana in 1878, the expected commercial development of “Santa Ana East” never materialized. Early growth and development of the town continued to be centered further west around Fourth and Main Streets, with the result that the legacy of Santa Ana East is an angled street plan whose intersection with the original city is marked by a small, triangular parcel, developed in the 1890s as Flatiron Park, now known as French Park. Santa Ana continued to grow, stimulated by the arrival of the Santa Fe Railroad in 1886. Following its incorporation as a city in 1886, Santa Ana was recognized as one of the leading communities in the area in 1889 when it became the seat of the newly created County of Orange. Beginning in the 1880s and continuing well into the twentieth century, the area around the park began to be developed with many of the finest homes in Santa Ana. Examples of Victorian era, turn of the century, and Craftsman homes were built along the tree-lined streets. By the 1920s, most streets in the neighborhood were fully developed, although a few revival styled single family homes and duplexes were built during the 1920s, and a handful of apartments constructed in the 1930s. From the nineteenth century onwards, residents were a “Who’s Who” of early Santa Ana, and included bankers, attorneys, doctors, businessmen, ranchers, teachers and others active in the civic and social life of the city. Once known as the “Nob Hill” of Santa Ana, French Park declined in the 1940s and 1950s as some homes were converted into rooming houses and others were allowed to deteriorate. In the 1960s and 1970s some houses were demolished and the properties redeveloped with multi-family housing. However, a grass roots preservation effort begun in the late 1970s led to the establishment of a local historic district in 1984 and the listing of the neighborhood in the National Register of Historic Places in 1999. The Cooper House was listed in the National Register of Historic Places in 1999 as a contributor to the French Park Historic District. It is therefore listed in the California Register of Historical Resources and is located within the boundaries of the locally designated historic district. It also qualifies for listing in the Santa Ana Register of Historical Property under Criterion 1, as a representative example of the distinguishing characteristics of an architectural period, the eclecticism of the early twentieth century. Further, the house qualifies for listing in the Santa Ana Register of Historical Property under Criterion 4b, for its association with Cooper, a prominent citizen of Santa Ana. Additionally, the house has been categorized as “Landmark” for its unique architectural significance. Possessed of substantial integrity from 1900, the house displays characteristic elements of the Colonial Revival style such as the near symmetry of the façade and Tuscan porch supports with the surface complexity and wooden ornamentation of the Queen Anne. All original and restored exterior features of the Cooper House are character-defining and should be preserved. These features include, but may not be limited to: materials and finishes; roof configuration and detailing; massing and composition; dormer; bays and projections; porches; doors and windows (including surrounds); architectural detailing (woodwork); and low concrete curb and step at the sidewalk. *B12. References (continued): Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Armor, Samuel. History of Orange County. 1921. Guinn, James Miller. Historical and Biographical Record of Southern California. 1902. Historical Landmarks Inventory Form, November 18, 1976 (Santa Ana History Room). “Preserving the Past in French Park.” The Register, February 12, 1983. Historic Resources Commission c – 18 3/7/2024     City Council 23 – 93 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with Historic Resources Commission c – 19 3/7/2024     City Council 23 – 94 5/7/2024 MILLS ACT AGREEMENT 801 North Minter Street Santa Ana, CA 92701 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. Historic Resources Commission c – 20 3/7/2024     City Council 23 – 95 5/7/2024 2 1 4 6 9 Exhibit D: Proposed Structure Improvements (“Work Plan”) 801 North Minter Street Item Year Improvement 1 2024 Landscape improvements: Trimming of all of the trees around the property. Installing in-ground yard drainage system and regrade soil to allow proper drainage of water. Trim overgrown foliage throughout the front yard. 2 2024 Roof repairs to the flat sections of roof 3 2024 Weatherproofing exterior 4 2025 Electrical upgrades: Repair non-operational outdoor electrical outlets. Update malfunctioning lighting fixtures throughout the exterior. 5 2026 Repair/replace damaged siding as needed 6 2026 Repair/replace damaged wood rot at front entrance staircase and entry porch as needed 7 2026 Fence repairs: Replace wood rot and broken areas of fence. Re-paint the fence white. 8 2026 Paint exterior Historic Resources Commission c – 21 3/7/2024     City Council 23 – 96 5/7/2024 1 9 9 9 9 SITE HPPA-2023-13 801 NORTH MINTER STREET COOPER HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y 500’ RADIUS EXHIBIT 2 Historic Resources Commission c – 22 3/7/2024     City Council 23 – 97 5/7/2024 HPPA-2023-13 The Cooper House 801 North Minter Street SITE PHOTOS EXHIBIT 3 Historic Resources Commission c – 23 3/7/2024     City Council 23 – 98 5/7/2024 ACTION MINUTES OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA MAY 2, 2002 CALLED TO ORDER: 4:35 P.M. City Hall Ross Annex Second Floor Conference Room 2001 20 Civic Center Plaza, Santa Ana, California ATTENDANCE: COMMISSIONERS Present: Paul Giles, Vice Chairman Philip Chinn, Rita Corpin James Gartner Blair O'Callaghan Phillip Schaefer COMMISSIONERS Absent: Rose Anne Garcia Kings, Chair Carlos Bustamante Robert Richardson STAFF PRESENT: Cynthia Nelson, Deputy City Manager Joseph Edwards, Principal Planner Jeffry Rice, Principal Planner Kylee Odette, Deputy City Attorney Joyce Amerson, Transportation Manager Laura Johnson, Recording Secretary CONSENT CALENDAR Motion to approve staff recommendations on the following Consent Calendar items as amended and corrected. MOTION: Corpin SECOND: Chinn AYES: Chinn, Corpin, Gartner, Giles, O'Callaghan, Schaefer (6) NOES: None (0) ABSENT: Bustamante, ,Kings, Richardson (3) ABSTENTION: None (0) A. MINUTES Approve minutes: RECOMMENDATION: Approve the minutes of the regular meeting of April 4, 2002. i B. COMMISSION SECRETARY REPORT RECOMMENDATION: Instruct the Commission Secretary to enter into the minutes. The April 4, 2002 Agenda for the Regular Meeting was posted at the City Hall Council Chambers on March 28, 2002 at 9:45 a.m. END OF CONSENT CALENDAR * * Historic Resources Commission c – 24 3/7/2024     City Council 23 – 99 5/7/2024 WORK STUDY SESSION C. NORTHWEST CORNER FIRST AND MAIN UPDATE (GABAEE PROJECT) Sergio Klotz, Senior Planner, provided an update on the project site. He noted that the project will include a Sav On Drug Store and four units that will be leased as live/work studios. The remaining actions required for project completion were outlined and the preliminary design plans were provided. Mr. Klotz advised the Commission that the historic set-back on Main Street will be maintained. The proposed landscaping plans were outlined. Discussion held regarding the possibility of including historical features on the north elevation. D. REVISIONS TO CHAPTER 30 OF THE MUNICIPAL CODE Hally Cappiello, Associate Planner, provided an update on the proposed revisions which would include: 1. Addition of a certificate of appropriateness to formalize the Historic Resources Commission review process. 2. Definition of what is considered a dangerous building and who is authorized to designate. 3. Changes to the criteria for the Contributive category. 4. Addition of a provision to allow property owners to request removal of their property from the Historic Register. 5. Authorization for Gity Council to approve Historic Districts and authorization for the Historic Resources Commission to create design guidelines. Discussion held regarding a proposed provision to allow owners to request the removal of their property from the Register. Kylee Odette advised that this provision was included at the request of the City Attorney's office. She noted that the primary goal is preservation but a process to request removal from the Register was necessary. A discussion was also held regarding Historic Districts and the designation of homes within them as historic structures. It was noted that exterior improvements to buildings designated as historic structures would be subject to review and action by the Commission. Proposed improvements to buildings not designated as historic would need to consider the historic features of the district when modifications are proposed.. E. Recess To Council Chambers - 5:10 The Commission recessed to 5:30 p.m. in the Council Chambers located at 22 Civic Center Plaza. i HISTORIC RESOURCES COMMISSION MINUTES 2 May 2, 2002 Historic Resources Commission c – 25 3/7/2024     City Council 23 – 100 5/7/2024 S.:.e .. . s. . ~ AGTION tJiiNUTES OF THE HISTORIC R'E~sf`-URGES Cc'~.~t1AISSION CITY HAt.I.. COUNCIL CHG+MBEI2S 22 CIVIC: CENTER PLAZA SANTA ANA, GAL+FORNIA N7AY 2, 2002 ROLL CALL All Present PLEDGE OF ALLEGIANCE 5:30 P.M. PROCEDURAL RULES PUBLIC IiEARENGS 1. HISTORIC REGISTER CATEGORIZATION NO. 2442-101 Continued by the Historic Resources Commission April 4, 2002 to May 2, 2002) Filed by the City of Santa Ana to categorize 1322 N. Sycamore Street, Fire Station Headquarters No. 1, as a Landmark property on the Santa Ana Register of Historical Properties. PUBLISHED 1N THE REGISTER: March 22, 2002 PUBLICLYNOTlCED: March 22, 2002 RECOMMENDATION: Continue Historic Register Categorization No. 20D2-101 indefinitely. Joseph Edwards, Principal Planner, pmvlded a brief update on the property and responded to the issue raised by the property owner regarding lack of receipt of proper notice when the property was placed en the Historic Register in 1997. Vice Chairman Giles opened the public hearing. No written communications had been received and there were no speakers on the matter. Vice Chairman Giles closed the public hearing. Motion to continue the public hearing indefinitely. MOTION: Chinn u SECOND: Schaefer AYES: Chinn, Corpin, Gartner, Giles, O'Callaghan, Schaefer (6) NOES: None (I?) ABSENT: Bustamante, Kings, Richardson (3) ABSTENTION: None (0) 2. Filed by the City of Santa Ana to place and categorize various structures on the. Santa Ana Register of Historical Properties. HISTORIC RESOURCES COMMISSION MINUTES 3 May 2, 2002 Historic Resources Commission c – 26 3/7/2024     City Council 23 – 101 5/7/2024 PUBLISHED IN THE REGISTER: Apri! 19, 2002 PUBLICLY NOTICED: April 19, 2002 fl I4I = Ix i( ( iii ii;ni~~'~ I*'II ICI ~~ ( i i i ~' I ~ I ~%':. ~.'"' I ' ( i I II I I~jII ~ItlIi Iii iI iii ~ ~ S i i t~, 7~1~~u u6iII 1Ii~ I= rgiljlj) i riiit i il) j 1102-1102 % North French Street 51 Kittle-Perkins House Landmark 918 North French Street 52 Gleason-Carden House Landmark 916 North French Street 53 Geor a Smith House Landmark 719 North S ur eon Street 54 Brown-Baker House Landmark 801 North Minter Street Unit A &Cooper House Landmark B((i2) RECOMMENDATION: Adopt a resolution approving Historic Resources Commission Application Nos. 2002-02 through 2002-05 and 2002-13. Adopt a resolution approving Historic Register Categorization Nos. 2002-51 through 2002-54 and 2002-62. Irma Hernandez, Assistant Planner, presented the staff report and recommendation. She advised the Commission that the property owner for 916 N. French Street had requested a continuance of the application and categorization of their house. Staff recommended continuing action on the matter to June 6, 2002 and approving the remaining applications and categorizations. No written communications had been received. Vice Chairman Giles opened the public hearing. Bill Burk, owner of two of the properties, spoke in support of historic preservation and requested clarification of the advantages and any disadvantages of being placed on the Register. Vice Chairman Giles advised that there were no hidden disadvantages and Deputy City Attorney Odette advised him of the potential requirements for review of proposed modifications to the historic structure. Vice Chairman Giles closed the public hearing. Motion to adopt a resolution approving Historic Resources Commission Application Nos. 2002-02, 03, 05, and 13, and continue No. 2002-04 to June 6, 2002. Motion to adopt a resolution approving Historic Register Categorization No. 2002- 51, 52, 54 and 62, and to continue No. 2002-53 to June 6, 2002. MOTION: Chinn SECOND: Schaefer AYES: Chinn, Corpin, Gartner, Giles, O'Callaghan, Schaefer (6) NOES: None (0) ABSENT: Bustamante, Kings, Richardson (3) ABSTENTION: None (0) 3. Filed by the City of Santa Ana fo place and categorize various structures on the Santa Ana Register of Historical Properties. PUBLISHED IN THE REGISTER: April 19, 2002 PUBLICLY NOTICED: April 19, 2002 HISTORIC RESOURCES COMMISSION MINUTES 4 May 2, 2002 Historic Resources Commission c – 27 3/7/2024     City Council 23 – 102 5/7/2024 I I {III 6ht) III iI in di i i I X11 i i!I !'!~I~!i I nFi ~~~, i l iii III i I)1 i ( iil~~ ~~) (,7 i i i) II !iu,' ~ ~i' ~ (~) (~~I" 1120 North S ur eon Street 50 I. i11+141 iinkpax i ,; e«~IVti#it{iN I~ ~{ wi,ii) ~ i ( i Axelson House i i (;i Ke 720 North French Street 56 Cochems House Ke 1006 North French Streef 58 Morris House Ke 1112 North French Street 60 James Alexander House Ke 802 North Minter Streef li3 Kinle House Ke RECOMMENDATION: Adopt a resolution approving Historic Resources Commission Application Nos. 2002-01, 07, 09, 11, and 14. Adopt a resolution approving Historic Register Categorization Nos. 2002- 50, 56, 58, 60, and 63. Irma Hernandez, Assistant Planner, presented the staff report and recommendation. Vice Chairman Giles opened the public hearing. No written communications had been received and there were no speakers on the matter. Vice Chairman Giles closed the public hearing. Motion to adopt a resolution approving Historic Resources Commission Application Nos. 2002-01, 07, 09, 11, and 14. Motion to adopt a resolution approving Historic Register Categorization No. 2002- 50, 56, 58, 60, 63. MOTION: Schaefer SECOND: Corpin AYES: Chinn, Corpin, Gartner, Giles, O'Callaghan, Schaefer (6) NOES: None (0) ABSENT: Bustamante, .Kings, Richardson (3) ABSTENTION: None (0) 4. Filed by the City of Santa Ana to place and categorize various structures on the Santa Ana Register of Historical Properties. PUBLISHED IN THE REGISTER: April 19, 2002 PUBLICLY NOTICED: April 19, 2002 n RECOMMENDATION: Adopt a resolution approving Historic Resources Commission Application Nos. 2002-06, 10, and 15. Adopt a resolution approving Historic Register Categorization Nos. 2002- 55, 59 and 64. HISTORIC RESOURCES COMMISSION MINUTES 5 May 2, 2002 Historic Resources Commission c – 28 3/7/2024     City Council 23 – 103 5/7/2024 Irma Hernandez, Assistant Planner, presented the staff report and recommendation. Vice Chairman Giles opened the public hearing. No written communications had been received. Bill Burk, historic property owner, expressed concern regarding residents who do not want their property on the list and about historic property requirements in general. Vice Chairman Giles and Commissioner Chinn assured him of the value of placement on the Register and the protection it offered. Vice Chairman Giles closed the public hearing. Motion to adopt a resolution approving Historic Resources Commission Application Nos. 2002-06, 10, and 15. Motion to adopt a resolution approving Historic Register Categorization No. 2002- 55, 59, and 64. MOTION: O'Callaghan SECOND: Schaefer AYES: Chinn, Corpin, Gartner, Giles, O'Callaghan, Schaefer (6) NOES: None (0) ABSENT: Bustamante, Kings, Richardson (3) ABSTENTION: None (0) 5. HISTORIC RESOURCE REGISTER CATEGORIZATION NOS. 2002-46, 47, AND 65 Filed by fhe City of Santa Ana to categorize various structures on the Santa Ana Register of Historical Properties. PUBLISHED /N THE REGISTER: April 19, 2002 PUBLICLY NOTICED: April 19, 2002 RECOMMENDATION: Adopt a resolution approving Historic Register Categorization Nos. 2002- 46, 47 and 65. Irma Hernandez, Assistant Planner, presented the staff report and recommendation. Vice Chairman Giles opened the public hearing. No written communications had been received and there were no speakers on the matter. Vice Chairman Giles closed the public hearing. Mofion fo adopt a resolution approving Historic Register Categorization No. 2002- 55, 59, and 64. HISTORIC RESOURCES COMMISSION MINUTES 6 May 2, 2002 Historic Resources Commission c – 29 3/7/2024     City Council 23 – 104 5/7/2024 MOTION: O'Callaghan SECOND: Schaefer AYES: Chinn, Corpin, Gartner, Giles, O'Callaghan, Schaefer (6) NOES: None (0) ABSENT: Bustamante, Kings, Richardson (3) ABSTENTION: None (0) PUBLIC COMMENTS 6. Public Comments (items not on the agenda) None STAFF AND COMMISSION COMMENTS 7. Comments from Staff Mr. Edwards Noted that Santa Ana had been presented with a resolution at the California Preservation Conference certifying status as a Certified Local Government. Provided an update on the proposed One Broadway Plaza project and advised that it was anticipated that the Environmental Impact Report would be released on June 3. Noted that both the Template Review Committee and the Phillips Hutton Ad Hoc Committee were scheduled to meet on May 8. Announced that Jeffry Rice, Principal Planner, had accepted a position with the City of Orange as Planning Manager. 8. Comments from Historic Resources Commission Commissioner Chinn Noted that National Historic Preservation Week was scheduled in May and that an open house would be held on May 15 at the Howe-Waffle House. Requested information about a plaque he observed while on the Floral Park tour and requested an update on the plaques that the Commission had reviewed. Mr. Edwards advised that staff was working with Mr. Harris on the language and would be bringing it back to the Commission. Noted that while in San Juan Capistrano he had received a printed guide for their walking tour and requested a status update on the brochure being created for Santa Ana. Mr. Edwards will research and provide an update. Advised that Floral Park residents were accessing library resources to research the history of their homes and requested that staff provide assistance with a format for the data. Wished Mr. Rice good luck in his new position. Commissioner Corpin Wished Mr. Rice good luck and requested to be advised of farewell activities. Commissioner Gartner Congratulated Mr. Rice on his new position. Thanked Ms. Hernandez for the good job done on the presentations. Commissioner O'Callaghan Congratulated Mr. Rice on his new position Noted that he went on the Floral Park tour and had enjoyed. Noted that owners of historic property should be made aware that there could be additional review for any modifications. HISTORIC RESOURCES COMMISSION MINUTES 7 May 2, 2002 Historic Resources Commission c – 30 3/7/2024     City Council 23 – 105 5/7/2024 Commissioner Schaefer Announced that the Floral Park tour was a success. Advised that he had received a request from Mr. Hugh Neighbor, Jr. for one of the two plaques that are currently on the Bristol Street Bridge over Santiago Creek to give to his father who had been an engineer for the bridge. Wished Mr. Rice good luck and thanked him for his service. Vice Chairman Giles for Madam Chair Kinos Confirmed the Phillips Hutton Ad Hoc meeting scheduled for May 8 at 4:00 p. m. Requested status of One Broadway Plaza Relocation Plan and was advised by Mr. Edwards that it would be included in the June agenda packet. Vice Chairman Giles Requested that the video on the One Broadway Plaza project be shown on Channel 3. Mr. Edwards advised that it would not be available until after the EIR has been released. Commented that he had participated in the Floral Park tour and that it had been a huge success. Noted that it had been a pleasure working with Mr. Rice and wished him good luck. 9. Excuse of Absences Motion by Commissioner Corpin and seconded by Commissioner Gartner to excuse the absence of Madam Chair Kings and Commissioner's Bustamante and Richardson, and approved unanimously by a vote of 6:0. L 10. Adjournment - 6:55 p.m. To May 21, 2002 at 5:00 p.m. in City Hall Fifth Floor Conference Room 510, 20 Civic Center Plaza, Santa Ana, California. ing Secretary HISTORIC RESOURCES COMMISSION MINUTES 8 May 2, 2002 Historic Resources Commission c – 31 3/7/2024     City Council 23 – 106 5/7/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Daniel Robert Neumann and Jessica Lee Neumann, Husband and Wife as Joint Tenants (hereinafter collectively referred to as “Owner”), owner of real property located at 944 West Buffalo Avenue, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 944 West Buffalo Avenue, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Exhibit 5     City Council 23 – 107 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on May 8, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Executive Summary” and “Historical Property Description” attached hereto, marked collectively as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors,     City Council 23 – 108 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 3 - and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. As part of the periodic inspection, Owner shall supply information in a format determined acceptable by the representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization information required to determine compliance with the terms of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, “Proposed Structure Improvements.” Restoration of three (3) aluminum- frame tripartite windows at the primary (north) façade with wood material to match the existing wood window’s trim and sill at the primary (north) façade and replacement of two (2) rear, kitchen doors with compatible wood Dutch doors shall be finalized within the first five years of the Mills Act Agreement, with all other work items completed within the first ten years of the Mills Act Agreement. Proof of status and completion, as requested from time to time by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items shall be amended or removed/replaced from the improvements list.     City Council 23 – 109 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 4 - 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate.     City Council 23 – 110 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 5 - b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 944 West Buffalo Avenue, Assessor Parcel Number, 001-185-17, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702     City Council 23 – 111 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 6 - Attn: Clerk of the Council Owners: Daniel Robert and Jessica Lee Neumann 944 West Buffalo Avenue Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County.     City Council 23 – 112 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 7 - 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 113 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 8 - ATTEST:CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL THOMAS R. HATCH City Clerk Interim City Manager OWNERS Date: ___________________ By:__________________ DANIEL ROBERT NEUMANN Date: ___________________ By:__________________ JESSICA LEE NEUMANN APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 114 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 9 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOTS 6 AND 7 OF TRACT NO. 3012, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 90, PAGE 6, OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. EXCEPT THE SOUTH 42.00 FEET OF SAID LOT 7. Assessor’s Parcel Number: 001-185-17     City Council 23 – 115 5/7/2024 EXECUTIVE SUMMARY Moss House 944 West Buffalo Avenue Santa Ana, CA 92706 NAME Moss House REF. NO. ADDRESS 944 West Buffalo Avenue CITY Santa Ana ZIP 92703 ORANGE COUNTY YEAR BUILT 1959 LOCAL REGISTER CATEGORY: Key HISTORIC DISTRICT N/A NEIGHBORHOOD West Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Ranch House Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post-World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930s designs of Southern California architect Cliff May, who sought to reinvent the West’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor-outdoor integration. While the style includes several variants, a basic set of character-defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L- shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in design, the Ranch House is often sheathed in and accented with rustic materials such as board-and-batten siding, high brick foundations, art stone, and wood shake roofs. Indoor-outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or corner windows. Window detailing can include wood frames, decorative shutters, and diamond-patterned muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dove cotes and bird houses. SUMMARY/CONCLUSION: The Moss House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Ranch Style house from the late-1950s. Additionally, the house qualifies for listing in the Santa Ana Register of Historical Property under Criterion 4b, for its association with Dr. William Moss who established his surgery practice in Santa Ana and continued to develop his medical career in Orange County for decades following, and for its association with Betty Moss, who contributed to Santa Ana and the greater Orange County community through her involvement with numerous community organizations. The recommended categorization is “Key” because it has a distinctive architectural style and quality reflective of the Ranch style (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: •California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. •It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. Exhibit B     City Council 23 – 116 5/7/2024 State of California ⎯⎯ The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _5_ Resource name(s) or number (assigned by recorder) Moss House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Orange Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 944 West Buffalo Avenue City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 001-185-17 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The Moss House is a one story, single-family, Ranch Style residence located on a medium-sized corner parcel in the West Floral Park neighborhood (Figure 1). The asymmetrical main residence has two primary facades facing the north and west. It exhibits a rectangular-shaped plan with long horizontal massing facing Buffalo Avenue to the north. Its low-pitch hipped and multi-gabled roof is clad in asphalt shingles with overhanging eaves and exposed rafter tails. The exterior of the house is clad in a mix of horizontal wood panel siding, vertical wood panel siding, and stucco. At the primary (north) façade the building’s expansive roof shelters over a detached garage, adjacent porte cochere, and the main house (Figures 2, 3, & 4). The primary entrance is setback within a covered porch at the primary (north) façade. The front door is made of a wood Dutch door with divided lights above paired wood paneling (Figure 5). Two large aluminum-frame windows, comprised of a central fixed window between two sliding windows and decorative wood shutters, flank the main entrance. A third window at the primary (north) façade below the front facing gable is a wood-frame window with a central fixed window between two sliding windows. (See Continuation Sheet 3 of 5.) *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence and HP4. Ancillary building *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) (Figure 1) Primary (north and west) elevations, view southeast, Nov 2023 *P6. Date Constructed/Age and Sources: historic 1959/ Orange County Assessor’s *P7. Owner and Address: Daniel Robert and Jessica Lee Neumann 944 West Buffalo Avenue Santa Ana, CA 92706 *P8. Recorded by: Andrea Dumovich Heywood City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: March 7, 2024 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95)*Required information P5a. Photo     City Council 23 – 117 5/7/2024 State of California ⎯⎯ The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 5 *NRHP Status Code_5S3_________________________ *Resource Name or #: Moss House B1. Historic Name: Moss House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Ranch Style *B6. Construction History: (Construction date, alterations, and date of alterations): October 20, 1958. Permit to construct a single residence with garage. $20,000. May 18, 1959. Guest house for Dr. Wm.Moss by S.A. Griswold. April 11, 1966. Private swim pool by Wm. Moss-ower. $3,000. April 26, 1966. 7 foot slump stone wall for Dr. Robert Moss by Jack chandler $400. March 8, 2023. Change out five (5) windows and one (1) sliding glass door, like-for-like in size, from aluminum to vinyl on the guest house. Unknown date. Front door replacement. *B7. Moved?No Yes Unknown Date:__________Original location:_______ _______ *B8. Related Features: Porte-Cochere, detached garage, detached accessory building, brise-soleil block wall, front lawn B9a. Architect: Unknown b. Builder: S. Griswold (owner-contractor) *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1959 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Moss House is architecturally significant as an intact example of a Ranch style house in Santa Ana. The original building permit is dated October 20, 1958, which indicates it was built as a single family residence and garage for owner and contractor S. Griswold for $20,000, who appears to have been affiliated with the property only during the time of the intial building permit. Orange County Assessor's data indicates the build date as 1959. The original architect is unknown. City directories were not available from 1958-1959. The 1959 building permit notes that the detached guest house was constructed for Dr. William M. Moss, who was also listed as the property owner in the 1960 city directories. (See Continuation Sheet 3 of 5). B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 4 of 5.) B13. Remarks: None *B14. Evaluator: Andrea Dumovich Heywood, City of Santa Ana. *Date of Evaluation: March 7, 2024 DPR 523B (1/95) Sketch Map (This space reserved for official comments.)NMoss House 944 West Buffalo Street     City Council 23 – 118 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 5_Resource Name: Moss House *Recorded by Andrea Dumovich Heywood *Date March 7, 2024⌧ Continuation  Update DPR 523L *P3a. Description (continued): Fenestration on the side (west) façade is not visible due to a concrete block brise-soleil wall that blocks visibility. The side (east) façade contains one small louvered glass window within the interior of the porte-cochere and one partially glazed door. The rear (south) façade contains four aluminum-frame fully glazed siding doors and one partially glazed door. One of the rear sliding doors has decorative wood shutters to match those on the primary (north) façade (Figure 6). The garage door facing Buffalo Avenue is made of wood and has a row of rectangular upper lights and lower paneling. The garage’s rear (south) façade contains a smaller utilitarian vehicular wood door and a single pedestrian wood door. The porte- cochere contains a wood double gate at its entrance at the primary (north) façade, with an interior vaulted gable ceiling. Additional architectural features include two wood support beams at the front porch, a central brick chimney visible at the primary (north) façade, front entrance concrete pathway lined with brick on its sides, and minimal brick infill at the driveway delineating a “T” shape. The rear yard contains a single-story, detached guest house (accessory dwelling unit) with a rectangular footprint and a gable roof and a swimming pool (Figure 7). The accessory unit’s main entrance is a wood door with divided lights over solid wood paneling. Window fenestration on the accessory unit consists of black vinyl slider windows with divided lights, black vinyl one-over-one hung windows, and a double sliding glass vinyl-framed door. The property is landscaped with a front lawn, small shrubs, and low brick planters. *B10. Significance (continued): Dr. William M. Moss (1926-2018), was born in Evanston, Illinois and received his Doctor of Medicine degree from University of Illinois before moving to Santa Ana in 1957. In 1959, Dr. Moss began his surgeon practice at the Santa Ana Community Hospital and was later appointed as a board officer for the hospital in 1963 (William M. Moss, The Orange County Register and The Register, December 18 1963). His then wife, Betty Rupert Moss (1932-2018), was president of the Woman's Auxiliary for the Orange County Medical Association and was a board member in various local groups including Community Chest, St. Joseph Hospital Guild, and Assistance League of Santa Ana, among others (The Register, May 29 1964). In 1976, Dr. Moss and his wife Betty divorced. In the 1970s, Dr. Moss moved to Tustin and began the Doctor’s Family Planning Clinic in Orange County, which offered full family planning services including abortions. When Roe v. Wade, the 1973 Supreme Court decision to legalize abortion, came under attack in the early 1990s, Dr. William Moss was targeted by anti-abortion activists and subject to ongoing harassment, including by a Tustin City Council member, at his home in North Tustin and at his medical practice in 1990 (The Los Angeles Times, May 13 1990). He was welcomed as the guest of honor at a Pro- Choice Orange County event one year later in 1991 (The Los Angeles Times, September 22 1991). Dr. Moss passed away in 2018. After the divorce in 1976, Betty continued to be actively engaged in the Santa Ana and Orange County community. In 1981 she established the Orange County Business Committee for the Arts and served as its executive director for 28 years. In 1993, the OC Metro magazine named Betty one of “Ten Women Making a Difference in Orange County” and in 2008 she received a Certificate of Congressional Recognition from the OC Board of Supervisors for her community work (Betty Rupert Moss, The Orange County Register). Betty resided at the subject property for a total of 59 years until her death in 2018. In 2018, the property was purchased by its current owners, Daniel and Jessica Neumann. Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. Since the second half of the twentieth century, the neighborhood in which the Moss House is located has been known as West Floral Park. Bounded by Santiago Creek on the north, West Seventeenth Street on the south, North Flower Street on the east and North Bristol Street on the west, this residential area largely developed after 1947. Prior to that time, the area was primarily agricultural, and other than Flower Street, which was improved with houses during the 1920s and 1930s, contained only a handful of residences on Baker and Bristol Streets, the City Water Works pumping plant at 2315 North Bristol Street, and the Animal Shelter and City/County Pound at 2321 North Bristol Street. Between 1947 and 1950, around two dozen homes were constructed on Baker, Olive, Towner, and Westwood Streets. Construction boomed throughout the neighborhood during the 1950s, with the California Ranch emerging as the favored residential style. The Moss House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Ranch Style house from the late-1950s. Additionally, the house qualifies for listing in the Santa Ana Register of Historical Property under Criterion 4b, for its association with Dr. William Moss who established his surgeon practice in Santa Ana and     City Council 23 – 119 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 5_Resource Name: Moss House *Recorded by Andrea Dumovich Heywood *Date March 7, 2024⌧ Continuation  Update DPR 523L continued to develop his medical career in Orange County for decades following, and for its association with Betty Moss, who contributed to Santa Ana and the greater Orange County community through her involvement with numerous community organizations. The recommended categorization is “Key” because it has a distinctive architectural style and quality reflective of the Ranch style (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Moss House include, but may not be limited to: two primary facades to the north and west; long horizontal massing; low-pitch hipped and multi-gabled roof clad in asphalt shingles with overhanging eaves and exposed rafter tails; wood panel siding, vertical wood panel siding, and stucco siding; one roof that covers the detached garage, porte-cochere, and main house; primary entrance set back into the building within a covered porch; large windows on the primary façade composed of a central fixed window flanked by two sliding windows (original/compatible material is wood with wood trim); window shutters; four large aluminum-frame sliding glass doors at the rear (south) façade; louvered window at the east façade; brise-soleil wall at west façade; detached guest house; two wood support beams at the front porch; a central brick chimney; front entrance concrete pathway lined with brick on its sides; minimal brick infill at the driveway delineating a “T” shape; and a front lawn with small shrubs and low brick planters. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. "Betty Rupert Moss." The Orange County Register, https://obits.ocregister.com/us/obituaries/orangecounty/name/betty-moss- obituary?id=8962138. Accessed 23 January 2024. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register, The Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. "William M. Moss." The Orange County Register, https://obits.ocregister.com/us/obituaries/orangecounty/name/william-moss- obituary?id=8891530. Accessed 23 January 2024. Santa Ana and Orange County Directories, 1958-2008.     City Council 23 – 120 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 5_ of 5_Resource Name: Moss House *Recorded by Andrea Dumovich Heywood *Date March 7, 2024⌧ Continuation  Update DPR 523L Additional Figures: Figure 2. At the primary (north) façade the building’s expansive roof shelters over a detached garage, adjacent porte-cochere, and the main house, facing south. Figure 3. The building’s expansive roof shelters over a detached garage, adjacent porte-cochere, and the main house, facing south. Figure 4. The building’s expansive roof shelters over a detached garage, adjacent porte-cochere, and the main house, facing southwest. Figure 5. The front door is made of a wood Dutch door with divided lights above paired wood paneling, facing south. Figure 6. The rear (south) façade contains four aluminum-frame fully glazed siding doors and one partially glazed door, facing northwest. Figure 7. The rear yard contains a single-story, detached guest house (accessory dwelling unit) with a rectangular footprint and a gable roof), facing south.     City Council 23 – 121 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with     City Council 23 – 122 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 123 5/7/2024 Exhibit D: Proposed Structure Improvements (“Work Plan”) 944 West Buffalo Avenue Item Year Improvement 1 2027 Restore three (3) aluminum-frame tripartite windows at the primary (north) façade with wood material to match the existing wood window’s trim and sill at the primary (north) façade. 2 2029 Replace two (2) rear, kitchen doors with compatible wood Dutch doors 3 2030 Replace all four (4) rear aluminum sliding doors with energy efficient sliders in aluminum material or a material comparable to aluminum (per Planning Staff’s approval). 4 2031 Remove top coat paint from front porch tiles and restore tiles back to its original material/design. Exhibit D     City Council 23 – 124 5/7/2024 Planning and Building Agency Item # 1 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report March 7, 2024 Topic: HRCA No. 2023-27, HRC No. 2024-01, HPPA No. 2024-01 – Moss House (944 W. Buffalo Avenue) RECOMMENDED ACTION 1. Adopt a resolution approving Historic Resources Commission Application No. 2023-27 and Historic Register Categorization No. 2024-01 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Daniel and Jessica Neumann, subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Daniel and Jessica Neumann are requesting approval to designate an existing Ranch style residence located at 944 West Buffalo Avenue to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. The property qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Ranch Style house from the late- 1950s. Additionally, the house qualifies for listing in the Santa Ana Register of Historical Property under Criterion 4b, for its association with Dr. William Moss who established his surgeon practice in Santa Ana and continued to develop his medical career in Orange County for decades following, and for its association with Betty Moss, who contributed to Santa Ana and the greater Orange County community through her involvement with numerous community organizations. It is worthy of “Key” categorization because it has a distinctive architectural style and quality reflective of the Ranch style, including its long horizontal massing, low-pitch roof with overhanging eaves, and large windows, among other features. DISCUSSION Project Location and Site Description The subject property is located on a corner lot, on the south side of West Buffalo Avenue and the east side of Freeman Street, in the West Floral Park neighborhood in Santa Ana. Exhibit 6 Historic Resources Commission 1 – 1 3/7/2024     City Council 23 – 125 5/7/2024 HRCA No. 2023-27, HRC No. 2024-01, HPPA No. 2024-01 – Moss House (944 W. Buffalo Avenue) March 7, 2024 Page 2 The site contains a 2,297-square-foot, Ranch style residence and detached garage, on a 12,292-square-foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the structure is 66 years old and is a sound example of period architecture. No known code violations exist on record for this property. The Moss House is architecturally significant as an intact example of a Ranch style house in Santa Ana. The original building permit is dated October 20, 1958, which indicates it was built as a single family residence and garage for owner and contractor S. Griswold for $20,000, who appears to have been affiliated with the property only during the time of the initial building permit. Orange County Assessor's data indicates the build date as 1959. The original architect is unknown. City directories were not available from 1958- 1959. The 1959 building permit notes that the detached guest house was constructed for Dr. William M. Moss, who was also listed as the property owner in the 1960 city directories. Dr. William M. Moss (1926-2018), was born in Evanston, Illinois and received his Doctor of Medicine degree from University of Illinois before moving to Santa Ana in 1957. In 1959, Dr. Moss began his surgeon practice at the Santa Ana Community Hospital and was later appointed as a board officer for the hospital in 1963 (William M. Moss, The Orange County Register and The Register, December 18 1963). His then wife, Betty Rupert Moss (1932-2018), was president of the Woman's Auxiliary for the Orange County Medical Association and was a board member in various local groups including Community Chest, St. Joseph Hospital Guild, and Assistance League of Santa Ana, among others (The Register, May 29 1964). In 1976, Dr. Moss and his wife Betty divorced. In the 1970s, Dr. Moss moved to Tustin and began the Doctor’s Family Planning Clinic in Orange County, which offered full family planning services including abortions. When Roe v. Wade, the 1973 Supreme Court decision to legalize abortion, came under attack in the Historic Resources Commission 1 – 2 3/7/2024     City Council 23 – 126 5/7/2024 HRCA No. 2023-27, HRC No. 2024-01, HPPA No. 2024-01 – Moss House (944 W. Buffalo Avenue) March 7, 2024 Page 3 early 1990s, Dr. William Moss was targeted by anti-abortion activists and subject to ongoing harassment, including by a Tustin City Council member, at his home in North Tustin and at his medical practice in 1990 (The Los Angeles Times, May 13 1990). He was welcomed as the guest of honor at a Pro-Choice Orange County event one year later in 1991 (The Los Angeles Times, September 22 1991). Dr. Moss passed away in 2018. After the divorce in 1976, Betty continued to be actively engaged in the Santa Ana and Orange County community. In 1981 she established the Orange County Business Committee for the Arts and served as its executive director for 28 years. In 1993, the OC Metro magazine named Betty one of “Ten Women Making a Difference in Orange County” and in 2008 she received a Certificate of Congressional Recognition from the OC Board of Supervisors for her community work (Betty Rupert Moss, The Orange County Register). Betty resided at the subject property for a total of 59 years until her death in 2018. In 2018, the property was purchased by its current owners, Daniel and Jessica Neumann. The Moss House is a one story, single-family, Ranch Style residence located on a medium-sized corner parcel in the West Floral Park neighborhood. The asymmetrical main residence has two primary facades facing the north and west. It exhibits a rectangular-shaped plan with long horizontal massing facing Buffalo Avenue to the north. Its low-pitch hipped and multi-gabled roof is clad in asphalt shingles with overhanging eaves and exposed rafter tails. The exterior of the house is clad in a mix of horizontal wood panel siding, vertical wood panel siding, and stucco. At the primary (north) façade the building’s expansive roof shelters over a detached garage, adjacent porte-cochere, and the main house. The primary entrance is setback within a covered porch at the primary (north) façade. The front door is made of a wood Dutch door with divided lights above paired wood paneling. Two large aluminum-frame windows, comprised of a central fixed window between two sliding windows and decorative wood shutters, flank the main entrance. A third window at the primary (north) façade below the front facing gable is a wood-frame window with a central fixed window between two sliding windows. Fenestration on the side (west) façade is not visible due to a concrete block brise-soleil wall that blocks visibility. The side (east) façade contains one small louvered glass window within the interior of the porte-cochere and one partially glazed door. The rear (south) façade contains four aluminum-frame fully glazed siding doors and one partially glazed door. One of the rear sliding doors has decorative wood shutters to match those on the primary (north) façade. The garage door facing Buffalo Avenue is made of wood and has a row of rectangular upper lights and lower paneling. The garage’s rear (south) façade contains a smaller utilitarian vehicular wood door and a single pedestrian wood door. The porte-cochere contains a wood double gate at its entrance at the primary (north) façade, with an interior vaulted gable ceiling. Historic Resources Commission 1 – 3 3/7/2024     City Council 23 – 127 5/7/2024 HRCA No. 2023-27, HRC No. 2024-01, HPPA No. 2024-01 – Moss House (944 W. Buffalo Avenue) March 7, 2024 Page 4 Additional architectural features include two wood support beams at the front porch, a central brick chimney visible at the primary (north) façade, front entrance concrete pathway lined with brick on its sides, and minimal brick infill at the driveway delineating a “T” shape. The rear yard contains a single-story, detached guest house (accessory dwelling unit) with a rectangular footprint and a gable roof and a swimming pool. The accessory unit’s main entrance is a wood door with divided lights over solid wood paneling. Window fenestration on the accessory unit consists of black vinyl slider windows with divided lights, black vinyl one-over-one hung windows, and a double sliding glass vinyl-framed door. The property is landscaped with a front lawn, small shrubs, and low brick planters. Character-defining features of the Moss House include, but may not be limited to: two primary facades to the north and west; long horizontal massing; low-pitch hipped and multi-gabled roof clad in asphalt shingles with overhanging eaves and exposed rafter tails; wood panel siding, vertical wood panel siding, and stucco siding; one roof that covers the detached garage, porte-cochere, and main house; primary entrance set back into the building within a covered porch; large windows on the primary façade composed of a central fixed window flanked by two sliding windows (original/compatible material is wood with wood trim); window shutters; four large aluminum-frame sliding glass doors at the rear (south) façade; louvered window at the east façade; brise-soleil wall at west façade; detached guest house; two wood support beams at the front porch; a central brick chimney; front entrance concrete pathway lined with brick on its sides; minimal brick infill at the driveway delineating a “T” shape; and a front lawn with small shrubs and low brick planters. The Moss House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Ranch Style house from the late- 1950s. The recommended categorization is “Key” because it has a distinctive architectural style and quality reflective of the Ranch style. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: Historic Resources Commission 1 – 4 3/7/2024     City Council 23 – 128 5/7/2024 HRCA No. 2023-27, HRC No. 2024-01, HPPA No. 2024-01 – Moss House (944 W. Buffalo Avenue) March 7, 2024 Page 5 •Long term preservation of the property and visual improvement to the neighborhood •A mechanism to provide for property rehabilitation •Incentives for potential buyers to purchase historic structures •Discouraging inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement subject to a completion of future improvements as described in an attached Work Plan. Overall, future improvements (Work Plan) proposed by the homeowner during the initial ten years of the Mills Act Agreement include the following: replace two (2) rear kitchen doors with compatible Dutch doors and replace all four (4) rear aluminum-frame sliding doors with energy efficient sliders in aluminum-frame or a frame material that is comparable to aluminum. Staff also proposes that the three (3) front aluminum-frame windows at the primary (north) façade be replaced with wood-frames to match the existing wood window’s trim and sill at the primary (north) façade. The front window change outs shall be completed during the initial five years. Lastly, staff proposes removing the top coat of paint from the front porch tiles and restoring the tiles back to their original material/design, to be completed within the first ten years of the Mills Act Agreement. Staff will ensure that the proposed work will be done sensitively and will maintain the property’s character-defining features as part of the Mills Act Agreement for this property. As part of the Mills Act approval process, staff will work with the applicant to ensure that a bronze plaque is installed honoring and recognizing the structure. The plaque will include the historic name, address, year built, and local historic register designation. Lastly, the site will be subject to general maintenance and upkeep requirements including, but not limited to, replacement or restoration of damaged character-defining features, landscaping upkeep, painting, etc. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement to enable the Mills Act. Public Notification The subject site is located within the West Floral Park Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. Historic Resources Commission 1 – 5 3/7/2024     City Council 23 – 129 5/7/2024 HRCA No. 2023-27, HRC No. 2024-01, HPPA No. 2024-01 – Moss House (944 W. Buffalo Avenue) March 7, 2024 Page 6 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2024-01 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $1,013.59 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map Submitted By: Andrea Heywood, Associate Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency Historic Resources Commission 1 – 6 3/7/2024     City Council 23 – 130 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 1 of 6 RESOLUTION NO. 2024-XX A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2023-27 TO PLACE THE PROPERTY LOCATED AT 944 WEST BUFFALO AVENUE, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2024-01 PLACING SAID PROPERTY WITHIN THE KEY CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. On March 7, 2024, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2023-27) and categorization (Historic Resources Commission Categorization No. 2024- 01) of the Moss House located at 944 West Buffalo Avenue, Santa Ana. B. The Moss House has distinctive architectural features of the Ranch style and was built in 1959. C. The Moss House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Ranch style home in Santa Ana. The house displays characteristics of the Ranch style through its use of long, horizontal massing, asymmetrical façade, front porch, low- pitch roof; among other original features. The recommended categorization is “Key” because it has a distinctive architectural style and quality reflective of the Ranch style (Santa Ana Municipal Code, Section 30-2.2). Character- defining features of the Moss House include, but may not be limited to: Two primary facades to the north and west; long horizontal massing; low-pitch hipped and multi-gabled roof clad in asphalt shingles with overhanging eaves and exposed rafter tails; wood panel siding, vertical wood panel siding, and stucco siding; one roof that covers the detached garage, porte- cochere, and main house; primary entrance set back into the building within a covered porch; large windows on the primary façade composed of a central fixed window flanked by two sliding windows (original/compatible material is wood with wood trim); window shutters; four large aluminum- frame sliding glass doors at the rear (south) façade; louvered window at the east façade; brise-soleil wall at west façade; detached guest house; two wood support beams at the front porch; a central brick chimney; front entrance concrete pathway lined with brick on its sides; minimal brick infill Historic Resources Commission 1 – 7 3/7/2024     City Council 23 – 131 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 2 of 6 at the driveway delineating a “T” shape; and a front lawn with small shrubs and low brick planters. D. The legal owners of the property are Daniel Robert Neumann and Jessica Lee Neumann, Husband and Wife as Joint Tenants. E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. F. The subject property meets the standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. G. The subject property meets the minimum standards for placement in the Key category pursuant to Section 30-2.2(2) of the Santa Ana Municipal Code. H. In addition to meeting the standards for placement in the Key category pursuant to Section 30-2.2(2) of the Santa Ana Municipal Code, the applicant has agreed, as part of the requested Mills Act agreement work plan, to restoration of select elements described therein within the first five years of the Agreement’s term, including window restoration at the primary façade. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under CEQA Guidelines Section 15331, Class 31, as these actions are designed to preserve historical resources. Categorical Exemption No. ER-2024-01 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana, after conducting the public hearing, hereby approves: A. Historic Resources Commission Application No. 2023-27 to place the Moss House located at 944 West Buffalo Avenue, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2024-01 placing the Moss House located at 944 West Buffalo, Santa Ana, 92706 within the Key category, as conditioned in Exhibit B, attached hereto and incorporated herein. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto, the report entitled “Historical Property Description,” and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled “Historical Property Description” is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this Resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this Resolution in the City of Santa Ana Register of Historical Properties. Historic Resources Commission 1 – 8 3/7/2024     City Council 23 – 132 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 3 of 6 Section 5.The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder’s Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this 7th day of March, 2024. __________________________ Tim Rush Chairperson APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ Brandon Salvatierra Deputy City Attorney AYES:Commission members____________________________________ NOES:Commission members___________________________________ ABSTAIN: Commission members___________________________________ NOT PRESENT: Commission members___________________________________ ___________________________________________________________________________________________________________ BrBrBrBrBrBrBrBrBrBrBrBrBBanananananananananananadddddon Salvatierra Historic Resources Commission 1 – 9 3/7/2024     City Council 23 – 133 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 4 of 6 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, NUVIA OCAMPO, Historic Resources Commission Secretary, do hereby attest to and certify the attached Resolution No. 2024-XX to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on March 7, 2024. Date: ________________ ____________________________________ Nuvia Ocampo Commission Secretary City of Santa Ana Historic Resources Commission 1 – 10 3/7/2024     City Council 23 – 134 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 5 of 6 EXHIBIT A LEGAL DESCRIPTION APN Address Legal Description Owner Names 001-185-07 944 West Buffalo Avenue THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOTS 6 AND 7 OF TRACT NO. 3012, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 90, PAGE 6, OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. EXCEPT THE SOUTH 42.00 FEET OF SAID LOT 7. Daniel Robert and Jessica Lee Neumann Historic Resources Commission 1 – 11 3/7/2024     City Council 23 – 135 5/7/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 6 of 6 EXHIBIT B Conditions of Approval for Historic Resources Commission Application No. 2023-27 and Historic Resources Commission Categorization No. 2024-01 The Applicant must comply with each condition listed below prior to exercising the rights conferred by the Historic Resource Commission’s approval and the City of Santa Ana Register of Historic Properties pursuant to Section 30-6 of the Santa Ana Municipal Code. The Applicant must remain in compliance with all condition(s) listed below: 1. Within 180-days of execution of this resolution, the applicant shall install a bronze plaque as per a template on file with the Planning Division honoring and recognizing the structure at 944 West Buffalo Avenue, historically known as the Moss House. The plaque shall include the historic name, address, year built, and local historic register designation. The final dimensions, location, text and description on the plaque shall be reviewed and approved by Planning Division staff. Historic Resources Commission 1 – 12 3/7/2024     City Council 23 – 136 5/7/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Daniel Robert Neumann and Jessica Lee Neumann, Husband and Wife as Joint Tenants (hereinafter collectively referred to as “Owner”), owner of real property located at 944 West Buffalo Avenue, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 944 West Buffalo Avenue, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Historic Resources Commission 1 – 13 3/7/2024     City Council 23 – 137 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on May 8, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Executive Summary” attached hereto, marked as Exhibit B1, and “Historical Property Description” attached hereto, marked as Exhibit B2, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, Historic Resources Commission 1 – 14 3/7/2024     City Council 23 – 138 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 3 - and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. As part of the periodic inspection, Owner shall supply information in a format determined acceptable by the representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization information required to determine compliance with the terms of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, “Proposed Structure Improvements.” Restoration of three (3) aluminum- frame tripartite windows at the primary (north) façade with wood material to match the existing wood window’s trim and sill at the primary (north) façade and replacement of two (2) rear, kitchen doors with compatible wood Dutch doors shall be finalized within the first five years of the Mills Act Agreement, with all other work items completed within the first ten years of the Mills Act Agreement. Proof of status and completion, as requested from time to time by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items shall be amended or removed/replaced from the improvements list. Historic Resources Commission 1 – 15 3/7/2024     City Council 23 – 139 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 4 - 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. Historic Resources Commission 1 – 16 3/7/2024     City Council 23 – 140 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 5 - b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 944 West Buffalo Avenue, Assessor Parcel Number, 001-185-17, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Historic Resources Commission 1 – 17 3/7/2024     City Council 23 – 141 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 6 - Attn: Clerk of the Council Owners: Daniel Robert and Jessica Lee Neumann 944 West Buffalo Avenue Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. Historic Resources Commission 1 – 18 3/7/2024     City Council 23 – 142 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 7 - 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} Historic Resources Commission 1 – 19 3/7/2024     City Council 23 – 143 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 8 - ATTEST:CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL THOMAS R. HATCH City Clerk Interim City Manager OWNERS Date: ___________________ By:__________________ DANIEL ROBERT NEUMANN Date: ___________________ By:__________________ JESSICA LEE NEUMANN APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency Historic Resources Commission 1 – 20 3/7/2024     City Council 23 – 144 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 9 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOTS 6 AND 7 OF TRACT NO. 3012, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 90, PAGE 6, OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. EXCEPT THE SOUTH 42.00 FEET OF SAID LOT 7. Assessor’s Parcel Number: 001-185-17 Historic Resources Commission 1 – 21 3/7/2024     City Council 23 – 145 5/7/2024 EXECUTIVE SUMMARY Moss House 944 West Buffalo Avenue Santa Ana, CA 92706 NAME Moss House REF. NO. ADDRESS 944 West Buffalo Avenue CITY Santa Ana ZIP 92703 ORANGE COUNTY YEAR BUILT 1959 LOCAL REGISTER CATEGORY: Key HISTORIC DISTRICT N/A NEIGHBORHOOD West Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Ranch House Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post-World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930s designs of Southern California architect Cliff May, who sought to reinvent the West’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor-outdoor integration. While the style includes several variants, a basic set of character-defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L- shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in design, the Ranch House is often sheathed in and accented with rustic materials such as board-and-batten siding, high brick foundations, art stone, and wood shake roofs. Indoor-outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or corner windows. Window detailing can include wood frames, decorative shutters, and diamond-patterned muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dove cotes and bird houses. SUMMARY/CONCLUSION: The Moss House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Ranch Style house from the late-1950s. Additionally, the house qualifies for listing in the Santa Ana Register of Historical Property under Criterion 4b, for its association with Dr. William Moss who established his surgery practice in Santa Ana and continued to develop his medical career in Orange County for decades following, and for its association with Betty Moss, who contributed to Santa Ana and the greater Orange County community through her involvement with numerous community organizations. The recommended categorization is “Key” because it has a distinctive architectural style and quality reflective of the Ranch style (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: •California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. •It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. Historic Resources Commission 1 – 22 3/7/2024     City Council 23 – 146 5/7/2024 State of California ⎯⎯ The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _5_ Resource name(s) or number (assigned by recorder) Moss House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Orange Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 944 West Buffalo Avenue City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 001-185-17 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The Moss House is a one story, single-family, Ranch Style residence located on a medium-sized corner parcel in the West Floral Park neighborhood (Figure 1). The asymmetrical main residence has two primary facades facing the north and west. It exhibits a rectangular-shaped plan with long horizontal massing facing Buffalo Avenue to the north. Its low-pitch hipped and multi-gabled roof is clad in asphalt shingles with overhanging eaves and exposed rafter tails. The exterior of the house is clad in a mix of horizontal wood panel siding, vertical wood panel siding, and stucco. At the primary (north) façade the building’s expansive roof shelters over a detached garage, adjacent porte cochere, and the main house (Figures 2, 3, & 4). The primary entrance is setback within a covered porch at the primary (north) façade. The front door is made of a wood Dutch door with divided lights above paired wood paneling (Figure 5). Two large aluminum-frame windows, comprised of a central fixed window between two sliding windows and decorative wood shutters, flank the main entrance. A third window at the primary (north) façade below the front facing gable is a wood-frame window with a central fixed window between two sliding windows. (See Continuation Sheet 3 of 5.) *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence and HP4. Ancillary building *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) (Figure 1) Primary (north and west) elevations, view southeast, Nov 2023 *P6. Date Constructed/Age and Sources: historic 1959/ Orange County Assessor’s *P7. Owner and Address: Daniel Robert and Jessica Lee Neumann 944 West Buffalo Avenue Santa Ana, CA 92706 *P8. Recorded by: Andrea Dumovich Heywood City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: March 7, 2024 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95)*Required information P5a. Photo Historic Resources Commission 1 – 23 3/7/2024     City Council 23 – 147 5/7/2024 State of California ⎯⎯ The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 5 *NRHP Status Code_5S3_________________________ *Resource Name or #: Moss House B1. Historic Name: Moss House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Ranch Style *B6. Construction History: (Construction date, alterations, and date of alterations): October 20, 1958. Permit to construct a single residence with garage. $20,000. May 18, 1959. Guest house for Dr. Wm.Moss by S.A. Griswold. April 11, 1966. Private swim pool by Wm. Moss-ower. $3,000. April 26, 1966. 7 foot slump stone wall for Dr. Robert Moss by Jack chandler $400. March 8, 2023. Change out five (5) windows and one (1) sliding glass door, like-for-like in size, from aluminum to vinyl on the guest house. Unknown date. Front door replacement. *B7. Moved?No Yes Unknown Date:__________Original location:_______ _______ *B8. Related Features: Porte-Cochere, detached garage, detached accessory building, brise-soleil block wall, front lawn B9a. Architect: Unknown b. Builder: S. Griswold (owner-contractor) *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1959 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Moss House is architecturally significant as an intact example of a Ranch style house in Santa Ana. The original building permit is dated October 20, 1958, which indicates it was built as a single family residence and garage for owner and contractor S. Griswold for $20,000, who appears to have been affiliated with the property only during the time of the intial building permit. Orange County Assessor's data indicates the build date as 1959. The original architect is unknown. City directories were not available from 1958-1959. The 1959 building permit notes that the detached guest house was constructed for Dr. William M. Moss, who was also listed as the property owner in the 1960 city directories. (See Continuation Sheet 3 of 5). B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 4 of 5.) B13. Remarks: None *B14. Evaluator: Andrea Dumovich Heywood, City of Santa Ana. *Date of Evaluation: March 7, 2024 DPR 523B (1/95) Sketch Map (This space reserved for official comments.)NMoss House 944 West Buffalo Street Historic Resources Commission 1 – 24 3/7/2024     City Council 23 – 148 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 5_Resource Name: Moss House *Recorded by Andrea Dumovich Heywood *Date March 7, 2024⌧ Continuation  Update DPR 523L *P3a. Description (continued): Fenestration on the side (west) façade is not visible due to a concrete block brise-soleil wall that blocks visibility. The side (east) façade contains one small louvered glass window within the interior of the porte-cochere and one partially glazed door. The rear (south) façade contains four aluminum-frame fully glazed siding doors and one partially glazed door. One of the rear sliding doors has decorative wood shutters to match those on the primary (north) façade (Figure 6). The garage door facing Buffalo Avenue is made of wood and has a row of rectangular upper lights and lower paneling. The garage’s rear (south) façade contains a smaller utilitarian vehicular wood door and a single pedestrian wood door. The porte- cochere contains a wood double gate at its entrance at the primary (north) façade, with an interior vaulted gable ceiling. Additional architectural features include two wood support beams at the front porch, a central brick chimney visible at the primary (north) façade, front entrance concrete pathway lined with brick on its sides, and minimal brick infill at the driveway delineating a “T” shape. The rear yard contains a single-story, detached guest house (accessory dwelling unit) with a rectangular footprint and a gable roof and a swimming pool (Figure 7). The accessory unit’s main entrance is a wood door with divided lights over solid wood paneling. Window fenestration on the accessory unit consists of black vinyl slider windows with divided lights, black vinyl one-over-one hung windows, and a double sliding glass vinyl-framed door. The property is landscaped with a front lawn, small shrubs, and low brick planters. *B10. Significance (continued): Dr. William M. Moss (1926-2018), was born in Evanston, Illinois and received his Doctor of Medicine degree from University of Illinois before moving to Santa Ana in 1957. In 1959, Dr. Moss began his surgeon practice at the Santa Ana Community Hospital and was later appointed as a board officer for the hospital in 1963 (William M. Moss, The Orange County Register and The Register, December 18 1963). His then wife, Betty Rupert Moss (1932-2018), was president of the Woman's Auxiliary for the Orange County Medical Association and was a board member in various local groups including Community Chest, St. Joseph Hospital Guild, and Assistance League of Santa Ana, among others (The Register, May 29 1964). In 1976, Dr. Moss and his wife Betty divorced. In the 1970s, Dr. Moss moved to Tustin and began the Doctor’s Family Planning Clinic in Orange County, which offered full family planning services including abortions. When Roe v. Wade, the 1973 Supreme Court decision to legalize abortion, came under attack in the early 1990s, Dr. William Moss was targeted by anti-abortion activists and subject to ongoing harassment, including by a Tustin City Council member, at his home in North Tustin and at his medical practice in 1990 (The Los Angeles Times, May 13 1990). He was welcomed as the guest of honor at a Pro- Choice Orange County event one year later in 1991 (The Los Angeles Times, September 22 1991). Dr. Moss passed away in 2018. After the divorce in 1976, Betty continued to be actively engaged in the Santa Ana and Orange County community. In 1981 she established the Orange County Business Committee for the Arts and served as its executive director for 28 years. In 1993, the OC Metro magazine named Betty one of “Ten Women Making a Difference in Orange County” and in 2008 she received a Certificate of Congressional Recognition from the OC Board of Supervisors for her community work (Betty Rupert Moss, The Orange County Register). Betty resided at the subject property for a total of 59 years until her death in 2018. In 2018, the property was purchased by its current owners, Daniel and Jessica Neumann. Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. Since the second half of the twentieth century, the neighborhood in which the Moss House is located has been known as West Floral Park. Bounded by Santiago Creek on the north, West Seventeenth Street on the south, North Flower Street on the east and North Bristol Street on the west, this residential area largely developed after 1947. Prior to that time, the area was primarily agricultural, and other than Flower Street, which was improved with houses during the 1920s and 1930s, contained only a handful of residences on Baker and Bristol Streets, the City Water Works pumping plant at 2315 North Bristol Street, and the Animal Shelter and City/County Pound at 2321 North Bristol Street. Between 1947 and 1950, around two dozen homes were constructed on Baker, Olive, Towner, and Westwood Streets. Construction boomed throughout the neighborhood during the 1950s, with the California Ranch emerging as the favored residential style. The Moss House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Ranch Style house from the late-1950s. Additionally, the house qualifies for listing in the Santa Ana Register of Historical Property under Criterion 4b, for its association with Dr. William Moss who established his surgeon practice in Santa Ana and Historic Resources Commission 1 – 25 3/7/2024     City Council 23 – 149 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 5_Resource Name: Moss House *Recorded by Andrea Dumovich Heywood *Date March 7, 2024⌧ Continuation  Update DPR 523L continued to develop his medical career in Orange County for decades following, and for its association with Betty Moss, who contributed to Santa Ana and the greater Orange County community through her involvement with numerous community organizations. The recommended categorization is “Key” because it has a distinctive architectural style and quality reflective of the Ranch style (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Moss House include, but may not be limited to: two primary facades to the north and west; long horizontal massing; low-pitch hipped and multi-gabled roof clad in asphalt shingles with overhanging eaves and exposed rafter tails; wood panel siding, vertical wood panel siding, and stucco siding; one roof that covers the detached garage, porte-cochere, and main house; primary entrance set back into the building within a covered porch; large windows on the primary façade composed of a central fixed window flanked by two sliding windows (original/compatible material is wood with wood trim); window shutters; four large aluminum-frame sliding glass doors at the rear (south) façade; louvered window at the east façade; brise-soleil wall at west façade; detached guest house; two wood support beams at the front porch; a central brick chimney; front entrance concrete pathway lined with brick on its sides; minimal brick infill at the driveway delineating a “T” shape; and a front lawn with small shrubs and low brick planters. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. "Betty Rupert Moss." The Orange County Register, https://obits.ocregister.com/us/obituaries/orangecounty/name/betty-moss- obituary?id=8962138. Accessed 23 January 2024. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register, The Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. "William M. Moss." The Orange County Register, https://obits.ocregister.com/us/obituaries/orangecounty/name/william-moss- obituary?id=8891530. Accessed 23 January 2024. Santa Ana and Orange County Directories, 1958-2008. Historic Resources Commission 1 – 26 3/7/2024     City Council 23 – 150 5/7/2024 State of California ⎯⎯ The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 5_ of 5_Resource Name: Moss House *Recorded by Andrea Dumovich Heywood *Date March 7, 2024⌧ Continuation  Update DPR 523L Additional Figures: Figure 2. At the primary (north) façade the building’s expansive roof shelters over a detached garage, adjacent porte-cochere, and the main house, facing south. Figure 3. The building’s expansive roof shelters over a detached garage, adjacent porte-cochere, and the main house, facing south. Figure 4. The building’s expansive roof shelters over a detached garage, adjacent porte-cochere, and the main house, facing southwest. Figure 5. The front door is made of a wood Dutch door with divided lights above paired wood paneling, facing south. Figure 6. The rear (south) façade contains four aluminum-frame fully glazed siding doors and one partially glazed door, facing northwest. Figure 7. The rear yard contains a single-story, detached guest house (accessory dwelling unit) with a rectangular footprint and a gable roof), facing south. Historic Resources Commission 1 – 27 3/7/2024     City Council 23 – 151 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with Historic Resources Commission 1 – 28 3/7/2024     City Council 23 – 152 5/7/2024 MILLS ACT AGREEMENT 944 West Buffalo Avenue Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. Historic Resources Commission 1 – 29 3/7/2024     City Council 23 – 153 5/7/2024 Exhibit D: Proposed Structure Improvements (“Work Plan”) 944 West Buffalo Avenue Item Year Improvement 1 2027 Restore three (3) aluminum-frame tripartite windows at the primary (north) façade with wood material to match the existing wood window’s trim and sill at the primary (north) façade. 2 2029 Replace two (2) rear, kitchen doors with compatible wood Dutch doors 3 2030 Replace all four (4) rear aluminum sliding doors with energy efficient sliders in aluminum material or a material comparable to aluminum (per Planning Staff’s approval). 4 2031 Remove top coat paint from front porch tiles and restore tiles back to its original material/design. Historic Resources Commission 1 – 30 3/7/2024     City Council 23 – 154 5/7/2024 O R A N G E C O U N T Y R E P O R T E R OR# ~SINCE 1921~ To the right is a copy of the notice you sent to us for publication in the ORANGE COUNTY REPORTER. Thank you for using our newspaper. Please read this notice carefully and call us with any corrections. The Proof of Publication will be filed with the County Clerk, if required, and mailed to you after the last date below. Publication date(s) for this notice is (are): Daily Journal Corporation Serving your legal advertising needs throughout California. Mailing Address : 600 W SANTA ANA BLVD STE 812, SANTA ANA, CA 92701 Telephone (714) 543-2027 / Fax (714) 542-6841 Visit us @ www.LegalAdstore.com NUVIA OCAMPO CITY OF SANTA ANA/PLANNING & BUILDING AGENCY 20 CIVIC CENTER PLAZA 2ND FLR SANTA ANA, CA 92702 GPN GOVT PUBLIC NOTICE 944 W Buffalo Ave 02/16/2024 ORANGE COUNTY REPORTER, SANTA ANA (714) 543-2027 BUSINESS JOURNAL, RIVERSIDE (951) 784-0111 DAILY COMMERCE, LOS ANGELES (213) 229-5300 LOS ANGELES DAILY JOURNAL, LOS ANGELES (213) 229-5300 SAN FRANCISCO DAILY JOURNAL, SAN FRANCISCO (800) 640-4829 SAN JOSE POST-RECORD, SAN JOSE (408) 287-4866 THE DAILY RECORDER, SACRAMENTO (916) 444-2355 THE DAILY TRANSCRIPT, SAN DIEGO (619) 232-3486 THE INTER-CITY EXPRESS, OAKLAND (510) 272-4747 Notice Type: Ad Description COPY OF NOTICE 3784484 !A000006690669! The charge(s) for this order is as follows. An invoice will be sent after the last date of publication. If you prepaid this order in full, you will not receive an invoice. NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION TheCityofSantaAnaencouragesthe public to participate in the decision- making process. We encourage you to contact us prior to the Public Hearing if you have any questions. Historic Resources Commission Action: The Historic Resources Commission will hold a Public Hearing to receive public testimony, and will take action on the item described below. Their decision is final unless appealed to the City Council within 10 days of the decision by any interested party or group. Project Location:944 West Buffalo Avenue located within the Single Family Residential (R1) zoning district. Project Applicant:Daniel Robert & Jessica Lee Neumann (Property Owners) Project Description:The applicant is requesting approval of Historic Resources Commission Application No. 2023-27, Historic Register Categorization No. 2024- 01, and Historic Property Preservation Agreement No. 2024-01 to allow the placement and categorization in the Santa Ana Register of Historical Properties as “Key” for the above mentioned property and to execute a Historic Property Preservation Agreement (Mills Act Agreement) with the City. Environmental Impact:Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review under Section 15331, Class 31, as this action is designed to preserve a historic resource. Categorical Exemption No. ER- 2024-1 will be filed for this project. Meeting Details:This matter will be heard on Thursday, March 7, 2024, at 4:30 p.m.in the City Council Chambers, 22 Civic Center Plaza, Santa Ana, CA 92701.Members of the public may attend this meeting in-person or join via Zoom.For the most up to date information on how to participate virtually in this meeting, please visit www.santa- ana.org/pb/meeting-participation. Written Comments:If you are unable to participate in the meeting, you may send written comments by e-mail to PBAeComments@santa-ana.org (reference the topic in the subject line) or mail to Nuvia Ocampo, Recording Secretary, City of Santa Ana, 20 Civic Center Plaza – M20, Santa Ana, CA 92701.Deadline to submit written commentsis3:30p.m.onthedayof the meeting.Comments received after the deadline may not be distributed to the Commission but will be made part of the record. Where To Get More Information: Additional details regarding the proposed action(s), including the full text of the discretionary item, may be found on the City website 72 hours prior to the public hearing at: https://santa- ana.primegov.com/public/portal. Who To Contact For Questions: Should you have any questions, please contact Andrea Dumovich Heywood with the Planning and Building Agency at Aheywood@santa-ana.org or 714-647- 5899. Note:Ifyouchallengethedecisiononthe above matter, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Historic Resources Commission or City Council of the City of Santa Ana at, or prior to, the public hearing. Si tiene preguntas en español, favor de llamar a Nuvia Ocampo al (714) 667- 2732. N?u c?n liên l?c b?ng ti?ng Vi?t, xin ?i?n tho?i cho Tony Lai s? (714) 565- 2627. 2/16/24 OR-3784484# Historic Resources Commission 1 – 31 3/7/2024     City Council 23 – 155 5/7/2024 CITY OF SANTA ANA Planning and Building Agency &LYLF&HQWHU3OD]DƔ32%R[ 6DQWD$QD&DOLIRUQLD ZZZVDQWD-DQDRUJ/pba NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION Historic Resources Commission Action: 7KH+LVWRULF5HVRXUFHV&RPPLVVLRQZLOOKROGD3XEOLF +HDULQJWRUHFHLYHSXEOLFWHVWLPRQ\DQGZLOOWDNHDFWLRQRQWKHLWHPGHVFULEHGEHORZ7KHLUGHFLVLRQLV ILQDOXQOHVVDSSHDOHGWRWKH&LW\&RXQFLOZLWKLQGD\VRIWKHGHFLVLRQE\DQ\LQWHUHVWHGSDUW\ RUJURXS Project Location: :HVW%XIIDOR$YHQXHORFDWHGZLWKLQWKH6LQJOH)DPLO\5HVLGHQWLDO 5  ]RQLQJGLVWULFW Project Applicant: 'DQLHO5REHUW -HVVLFD/HH1HXPDQQ 3URSHUW\2ZQHUV Project Description: 7KHDSSOLFDQWLVUHTXHVWLQJDSSURYDORI+LVWRULF5HVRXUFHV&RPPLVVLRQ $SSOLFDWLRQ 1R - +LVWRULF 5HJLVWHU &DWHJRUL]DWLRQ 1R - DQG +LVWRULF 3URSHUW\ 3UHVHUYDWLRQ$JUHHPHQW1R-WRDOORZWKHSODFHPHQWDQGFDWHJRUL]DWLRQLQWKH6DQWD$QD 5HJLVWHURI+LVWRULFDO3URSHUWLHVDV³.H\´IRUWKHDERYHPHQWLRQHGSURSHUW\DQGWRH[HFXWHD+LVWRULF 3URSHUW\3UHVHUYDWLRQ$JUHHPHQW 0LOOV$FW$JUHHPHQW ZLWKWKH&LW\ Environmental Impact: 3XUVXDQWWRWKH&DOLIRUQLD(QYLURQPHQWDO4XDOLW\$FW &(4$ DQGWKH&(4$ *XLGHOLQHVWKHSURMHFWLVH[HPSWIURPIXUWKHUUHYLHZXQGHU6HFWLRQ&ODVVDVWKLVDFWLRQLV GHVLJQHGWRSUHVHUYHD KLVWRULFUHVRXUFH&DWHJRULFDO([HPSWLRQ1R(5-- ZLOOEHILOHGIRUWKLV SURMHFW Meeting Details: 7KLVPDWWHUZLOOEHKHDUGRQThursday, March 7, 2024, at 4:30 p.m. LQWKH&LW\ &RXQFLO&KDPEHUV&LYLF&HQWHU3OD]D6DQWD$QD&$Members of the public may attend this meeting in-person or join via Zoom. )RUWKHPRVWXSWRGDWHLQIRUPDWLRQRQKRZWRSDUWLFLSDWH YLUWXDOO\LQWKLVPHHWLQJSOHDVHYLVLWZZZVDQWD-DQDRUJSEPHHWLQJ-SDUWLFLSDWLRQ Written Comments: ,I\RXDUHXQDEOHWRSDUWLFLSDWHLQWKHPHHWLQJ\RXPD\VHQGZULWWHQFRPPHQWV E\H-PDLOWR3%$H&RPPHQWV#VDQWD-DQDRUJ UHIHUHQFHWKHWRSLFLQWKHVXEMHFWOLQH RUPDLOWR1XYLD 2FDPSR, 5HFRUGLQJ6HFUHWDU\ &LW\RI6DQWD$QD&LYLF&HQWHU3OD]D– 06DQWD$QD&$ Deadline to submit written comments is 3:30 p.m. on the day of the meeting. &RPPHQWVUHFHLYHG DIWHUWKHGHDGOLQHPD\QRWEHGLVWULEXWHGWRWKH&RPPLVVLRQEXWZLOOEHPDGHSDUWRIWKHUHFRUG Where To Get More Information: $GGLWLRQDOGHWDLOVUHJDUGLQJWKHSURSRVHGDFWLRQ V LQFOXGLQJWKH IXOOWH[WRIWKHGLVFUHWLRQDU\LWHPPD\EHIRXQGRQWKH&LW\ZHEVLWHKRXUVSULRUWRWKHSXEOLFKHDULQJ at: KWWSVVDnta-DQDSULPHJRYFRPSXEOLFSRUWDO Who To Contact For Questions6KRXOG\RXKDYHDQ\TXHVWLRQVSOHDVHFRQWDFW$QGUHD'XPRYLFK +H\ZRRG ZLWKWKH3ODQQLQJDQG%XLOGLQJ$JHQF\DW$KH\ZRRG#VDQWD-DQDRUJ RU-- Note: II\RXFKDOOHQJHWKHGHFLVLRQRQWKHDERYHPDWWHU\RXPD\EHOLPLWHGWRUDLVLQJRQO\WKRVHLVVXHV \RXRUVRPHRQHHOVHUDLVHGDWWKHSXEOLFKHDULQJGHVFULEHGLQWKLVQRWLFHRULQZULWWHQFRUUHVSRQGHQFH GHOLYHUHGWRWKH+LVWRULF5HVRXUFHV&RPPLVVLRQRU&LW\&RXQFLORIWKH&LW\RI6DQWD$QDDWRUSULRUWR WKHSXEOLFKHDULQJ Historic Resources Commission 1 – 32 3/7/2024     City Council 23 – 156 5/7/2024 Si tiene preguntas en español, favor de llamar a Nuvia Ocampo al (714) 667-2732. 1ӃXFҫQOLrQOҥFEҵQJWLӃQJ9LӋW[LQÿLӋQWKRҥLFKR7RQ\/DLVӕ  -2627. Historic Resources Commission 1 – 33 3/7/2024     City Council 23 – 157 5/7/2024 Historic Resources Commission 1 – 34 3/7/2024     City Council 23 – 158 5/7/2024 Historic Resources Commission 1 – 35 3/7/2024     City Council 23 – 159 5/7/2024 Human Resources Department www.santa-ana.org/human-resources Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: City Clerk Performance Evaluation and Salary Adjustment AGENDA TITLE Resolution and Agreement Amendment Reflecting the Positive City Clerk Evaluation Conducted on April 16, 2024, and Approving an Adjusted Annual Salary for the City Clerk; and Resolution Approving the Council Appointee Salary Schedule in Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RECOMMENDED ACTION 1. Adopt a resolution reflecting the positive City Clerk performance evaluation conducted on April 16, 2024 and approving an adjusted annual salary for the City Clerk, and RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK 2. Approve a first amendment to City Clerk employment agreement to reflect adjusted annual salary (Agreement No. A-2024-XXX), and 3. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5. RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN GOVERNMENT CODE §84308 APPLIES: No     City Council 24 – 1 5/7/2024 City Clerk Performance Evaluation and Salary Adjustment May 7, 2024 Page 2 4 2 2 7 DISCUSSION The City Clerk’s employment agreement with Jennifer Hall was approved on February 7, 2023 with an annual salary of $172,000. The City Charter provides that the City Council shall conduct performance evaluations of its appointees on an annual basis. In addition, the City Clerk’s employment agreement provides for an annual performance evaluation and the opportunity for salary adjustments based on positive evaluations. The City Council conducted a performance evaluation of the City Clerk on April 16, 2024. The City Clerk received a positive performance evaluation and it is recommended that the City Clerk’s annual salary be adjusted to $182,320 effective April 16, 2024. The first proposed resolution affirms the positive performance evaluation and approves an adjusted City Clerk annual salary (Exhibit 1). Also included is an amendment to the City Clerk’s employment agreement to reflect the annual salary adjustment (Exhibit 2) and a resolution to amend the City’s Classification and Compensation Plan and approve the Council Appointee Salary Schedule to reflect the aforementioned City Clerk salary adjustment (Exhibit 3). FISCAL IMPACT The City Council’s adoption of the proposed resolutions will result in an annual total increase in costs of approximately $10,320, with a Fiscal Year 2023-24 impact of approximately $3,214. There are sufficient funds in the City Clerk’s Office budget (account 01107031-61000) to cover the increased costs. EXHIBIT(S) 1. Resolution affirming a positive performance evaluation and approving an annual salary adjustment for the City Clerk 2. First Amendment to City Clerk Employment Agreement 3. Resolution amending the City’s Classification and Compensation Plan and approving the amended Council Appointee Salary Schedule Submitted By: Lori Schnaider, Acting Executive Director of Human Resources Approved By: Alvaro Nuñez, Acting City Manager     City Council 24 – 2 5/7/2024 Resolution 2024-XXX Page 1 of 2 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE PERFORMANCE EVALUATION AND APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana (“City”) and Jennifer Hall (“City Clerk”) entered into a City Clerk Employment Agreement (“Agreement”) dated February 7, 2023, whereby she agreed to serve as the City Clerk of the City. Section 2. The Agreement and City Charter Section 705, provide that the City Council shall conduct an annual performance evaluation of the City Clerk. Section 3. The Agreement provides that, as a result of a performance evaluation and, at the City Council’s sole discretion, City Council may provide a salary increase and/or performance bonus. Section 4. The City Council conducted the City Clerk’s annual performance evaluation on April 16, 2024 resulting in a positive performance evaluation. Section 5. At this time, the City Council desires to provide a compensation adjustment and approves an updated annual salary for the City Clerk in the amount of $182,320 retroactively effective, April 16, 2024, and payable in installment payments in the same manner and at the same times as other City executive manager salaries are paid. Said salary adjustment shall be memorialized in an amendment to the Agreement presented concurrently with this Resolution. Section 6. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this 7h day of May 2024. ___________________________ Valerie Amezcua Mayor     City Council 24 – 3 5/7/2024 Resolution 2024-XXX Page 2 of 2 APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: __________________ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, ___________, City Clerk, do hereby attest to and certify the attached Resolution No. 2024-___ to be the original resolution adopted by the City Council of the City of Santa Ana on May 7, 2024. Date: ___________________ ____________________________ _____________________ City Clerk City of Santa Ana     City Council 24 – 4 5/7/2024 Page 1 of 1 FIRST AMENDMENT TO CITY CLERK EMPLOYMENT AGREEMENT THIS FIRST AMENDMENT to the above-referenced agreement is entered into on May 7, 2024 by and between Jennifer Hall, an individual (“Employee”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. City and Employee entered into Agreement No. A-2023-014 dated February 7, 2023, by which Employee agreed to appointment as City Clerk for City (“Agreement”); and B. City Charter Section 705 and the Agreement provide for an annual performance evaluation for Employee. On April 16, 2024, Employee received a positive performance evaluation; and C. The City Council now desires to adjust Employee’s salary to reflect said positive performance evaluation. The Parties therefore agree: 1. Section 3.1, Salary, is amended to increase the annual compensation from $172,000 to $182,320 effective April 16, 2024. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA _______________________________ ______________________________ _______________ Valerie Amezcua City Clerk Mayor APPROVED AS TO FORM EMPLOYEE Sonia R. Carvalho City Attorney By:___________________________ _______________________________ Laura A. Rossini Jennifer L. Hall Chief Assistant City Attorney     City Council 24 – 5 5/7/2024 Resolution 2024-XXX Page 1 of 3 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana (“City”) hereby finds, determines, and declares as follows: A. Section 1004 of the City Charter of the City requires the City Manager to prepare, install, and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. It is the City’s practice to assign job titles that reflect the duties and responsibilities of the classification and are consistent with other classifications within the City’s organizational structure, as well as comparable job titles in the labor market, while maintaining internal pay equity relationships and attracting and retaining qualified candidates. C. The City Council regularly amends the City’s classification and compensation plan for all full-time and part-time classifications of officers and employees of the City of Santa Ana. D. It is now desired to amend the City’s classification and compensation plan. E. The City Council hereby approves a salary adjustment for the City Clerk after a positive performance evaluation; the amended annual salary for the City Clerk is $182,320 retroactively effective April 16, 2024. Section 2. The Santa Ana City Council hereby approves an updated Salary Schedule for the Council Appointee unit, attached to this Resolution as Exhibit A, reflecting classification and compensation amendments per this and previously approve d City Council Resolutions, grouped by employee unit as recommended by the California Public Employees' Retirement System (“CalPERS”), and in compliance with CalPERS and Title 2 of the California Code of Regulations section 570.5. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this 7th day of May 2024.     City Council 24 – 6 5/7/2024 Resolution 2024-XXX Page 2 of 3 ___________________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: __________________ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2024- ___ to be the original resolution adopted by the City Council of the City of Santa Ana on May 7, 2024. Date: ___________________ ____________________________ Jennifer L. Hall City Clerk City of Santa Ana     City Council 24 – 7 5/7/2024 Resolution 2024-XXX Page 3 of 3 EXHIBIT A COUNCIL APPOINTEE SALARY SCHEDULE REVISED MAY 7, 2024 EFFECTIVE APRIL 16, 2024 JOB TITLE JOB CODE ANNUAL PAY RATE City Manager (EM) 01790 326,181 City Clerk (EM) 01990 182,320     City Council 24 – 8 5/7/2024 Human Resources www.santa-ana.org/human-resources Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Designation of Authority in Absence of Appointed Officials; Salary and Benefits for Acting City Manager AGENDA TITLE Resolution Repealing Resolution 2017-016 and Designating the Officers and Employees of the City Authorized to Exercise the Authority of the Appointed Officials in Their Respective Absences and Designating Salary and Benefits for the Acting City Manager After Service of More Than Thirty Days RECOMMENDED ACTION Approve a Resolution repealing Resolution No. 2017-016 and designating the officers and employees authorized to exercise authority of the City Manager, City Attorney, and City Clerk in their respective absence and designating salary and benefits for the Acting City Manager after service of more than thirty days. RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA REPEALING RESOLUTION 2017-016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS GOVERNMENT CODE §84308 APPLIES: No DISCUSSION In 2005, the City Council adopted Resolution No. 2005-051 identifying those City officers authorized to act as the City Manager in the absence of the City Manager. In May 2017, Resolution No. 2005-051 was repealed by Resolution No. 2017-016 which updated the titles of the officers and employees authorized to act as the City Manager in the absence of the City Manager. Resolution No. 2017-016 also provided that the Acting City Manager would receive a salary of $1 more than the Police Chief and the benefits specified in the Executive Management compensation and benefits resolution after service of more than thirty (30) days.     City Council 25 – 1 5/7/2024 Designation of Authority in Absence of Appointed Officials; Salary and Benefits for Acting City Manager May 7, 2024 Page 2 4 2 5 2 The proposed Resolution identifies those City officers and executives who are authorized to serve as the Acting City Manager in the absence of a designation by the current City Manager or the City Council. The Santa Ana City Charter provides that the City Manager may designate a person to act in his or her position for a temporary period and the City Council has authority to appoint an Acting City Manager. The succession identified in the proposed Resolution will only apply when the City Manager has not made an appointment or the City Manager has left the service of the City and the City Council has not appointed an Acting or Interim City Manager. The succession remains the same as that set forth in Resolution No. 2017-016 and is as follows: (1) Assistant City Manager; (2) Deputy City Manager; (3) Chief of Police; (4) Executive Director of Finance and Management Services; and (5) Executive Director of Human Resources. As for compensation and benefits for an Acting City Manager, the proposed Resolution provides that any person serving more than 30 days in an acting capacity, without a contract or specific approval of the City Manager, shall receive the pay and benefits provided to the Executive Management official with the highest base salary plus one ($1) dollar. The Acting City Manager will not, however, receive any pay or benefits that are specific to public safety officers. The pay and benefits are specified to be retroactive to the 31st day of service. Currently, there is no resolution authorizing any City employee to act as the City Attorney or the City Clerk in the absence of a designation by the respective Appointed Official or the City Council. The proposed Resolution identifies those City employees in the City Attorney’s Office and also in the City Clerk’s Office who would be authorized to serve as the Acting City Attorney or Acting City Clerk in the respective absence of the City Attorney and City Clerk. The succession identified in the proposed Resolution would apply when the City Attorney or City Clerk has not made an Acting appointment or the City Attorney or City Clerk have left the service of the City and the City Council has not appointed an Acting or Interim City Attorney or City Clerk. The succession proposed for the City Attorney is: (1) Chief Assistant City Attorney; (2) Senior Assistant City Attorney. The succession proposed for the City Clerk is the Assistant City Clerk. The proposed Resolution specifies that, to the extent there is more than one City officer or employee with the same title, the designated officer or employee would be the last person designated as Acting by the Appointed Official and if no officer or employee had been designated as Acting by the Appointed Official, the designation would go to the officer or employee that had their current title for the longest amount of time.     City Council 25 – 2 5/7/2024 Designation of Authority in Absence of Appointed Officials; Salary and Benefits for Acting City Manager May 7, 2024 Page 3 4 2 5 2 FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Resolution Submitted By: Lori Schnaider, Acting Executive Director of Human Resources Approved By: Alvaro Nuñez, Acting City Manager     City Council 25 – 3 5/7/2024 Resolution No. 2024-XXX Page 1 of 4 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING RESOLUTION 2017-016 AND DESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY AUTHORIZED TO EXERCISE THE AUTHORITY OF THE APPOINTED OFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING SALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER SERVICE OF MORE THAN THIRTY DAYS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, det ermines and declares as follows: A. By Resolution 2017-016, the City Council deputized certain city officers with the power to act as City Manager under certain circumstances. B. With the addition of officers of the City with the same title, the City Council finds it necessary and advisable to repeal Resolution 2017-016; to clarify the designation of officers of the City authorized to exercise the authority of the City Manager in the City Manager’s absence; and modify the rules for compensating an Acting City Manager serving for more than 30 days. C. Currently, there is no succession resolution for the City Attorney or City Clerk in the event of their absence. The City Council finds it necessary and advisable to deputize certain City employees, in the offices of the City Attorney and City Clerk, with the power to act as City Attorney and City Clerk under certain circumstances. D. This Resolution references “Appointed Official(s)” which means for purposes of this Resolution, the City Manager, City Attorney and City Clerk. Section 2. Resolution 2017-016 is hereby repealed and shall have no further force or effect. Notwithstanding the foregoing, the repeal of said Resolution shall have no effect upon any action taken by any city officer pursuant thereto prior to the effective date of this Resolution. Section 3. In the absence of a written designation by the City Manager in accordance with Section 503 of the Santa Ana City Charter or designation by the City Council, the following officers of the City, in the order designated, are deputized to exercise any and all authority granted to the office of the City Manager by the charter and     City Council 25 – 4 5/7/2024 Resolution No. 2024-XXX Page 2 of 4 ordinances of the City of Santa Ana, by any resolution or agreement approved by the City Council of the City of Santa Ana, or by any other legal authority: (1) Assistant City Manager (2) Deputy City Manager (3) Chief of Police (4) Executive Director of Finance and Management Services (5) Executive Director of Human Resources Each officer on the above list shall be considered senior to th e officers following such officer on the above list for purposes of this Resolution. For purposes of this Resolution, the term "City Manager" shall include any officer designated as "Acting City Manager" by the City Council. Nothing herein shall limit or restrict the City Council from designating an acting, interim or permanent City Manager. Section 4. In the absence of a written designation by the City Attorney or designation by the City Council, the following employees of the City Attorney’s office, in the order designated, are deputized to exercise any and all authority granted to the office of the City Attorney by the charter and ordinances of the City of Santa Ana, by any resolution or agreement approved by the City Council of the City of Santa Ana, o r by any other legal authority: (1) Chief Assistant City Attorney1 (2) Senior Assistant City Attorney2 Each employee on the above list shall be considered senior to the employees following such employee on the above list for purposes of this Resolution. For purposes of this Resolution, the term "City Attorney" shall include any officer designated as "Acting City Attorney" by the City Council. Nothing herein shall limit or restrict the City Council from designating an acting, interim or permanent City Attorney. Section 5. In the absence of a written designation by the City Clerk or designation by the City Council, the Assistant City Clerk is deputized to exercise any and all authority granted to the office of the City Clerk by the charter and ordinances of the City of Santa Ana, by any resolution or agreement approved by the City Council of the City of Santa Ana, or by any other legal authority. For purposes of this Resolution, the term "City Clerk" shall include any officer designated as "Acting City Clerk" by the City Council. Nothing herein shall limit or restrict the City Council from designating an acting, interim or permanent City Clerk. Section 6. In the event there is more than one city official or city employee with the same title, the first city official or employee to be deputized pursuant to this Resolution shall be the city official or employee that was last designated in writing in the acting role by 1 The title of Chief Assistant City Attorney includes Chief Assistant City Attorney-Employee Relations. 2 The title of Senior Assistant City Attorney includes Senior Assistant City Attorney-Employee Relations.     City Council 25 – 5 5/7/2024 Resolution No. 2024-XXX Page 3 of 4 the Appointed Official. In the event that none of the city officials or city employees had previously been designated in an acting role, then the deputized city official or employee that has held their title the longest will be deputized first. Section 7. Any person designated as the Acting City Manager either by the City Manager in accordance with Santa Ana City Charter Section 503 or by operation of this Resolution, and who served for more than thirty (30) days, shall as of the 31st day of service, receive the same base salary and benefits provided to the highest paid member of the unrepresented Executive Management classification as set forth in the Basic Compensation and Benefit Plan for Classes of Employment Designated as Unrepresented Executive Management plus one dollar ($1.00); provided, however, that the Acting City Manager shall not receive any benefits specific to law enforcement or public safety officers. The compensation and benefits provided for herein shall be retroactive to the 31st day of service. The City Council may by agreement approved by a majority vote of the Council provide for different compensation, benefits and conditions of employment for an Acting City Manager. Section 8. Any person designated as the Acting City Attorney either by the City Attorney in writing or by operation of this Resolution, and who served for more than thirty (30) days, shall receive the compensation set forth in their bargaining unit ’s Memorandum of Understanding with the City for an acting position designated as Executive Management. Section 9. Any person designated as the Acting City Clerk either by the City Clerk in writing or by operation of this Resolution, and who served for more than thirty (30) days, shall receive the compensation set forth in their bargaining unit’s Memorandum of Understanding with the City for an acting position designated as Executive Management. Section 10. The authority granted by sections 3-5 of this Resolution shall only be exercised by the officers or employees designated therein and only in accordance with the following standards: (a) The authority shall be exercised only in the absence of the Appointed Official; and (b) The authority shall be exercised only as to matters which cannot reasonably be postponed until the return of the Appointed Official or as to minor and routine matters. Section 11. No action by an officer or employee designated in sections 3-5 of this Resolution pursuant to the authority granted therein shall be invalid by reason of noncompliance with the standards set forth in section s 7-9 of this Resolution. However, the Appointed Official shall have the same authority to rescind such action as if such action had been taken by the Appointed Official in the first instance. Section 12. Nothing in this Resolution shall be construed to limit the existing authority of the Appointed Officials to delegate matters for action by subordinate officers or     City Council 25 – 6 5/7/2024 Resolution No. 2024-XXX Page 4 of 4 employees or to designate subordinate officers or employees to act as his or her representative on any matter. Section 13. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this ____ day of May 2024. _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney ________________________ AYES: Councilmembers: ________________________________________ NOES: Councilmembers: ABSENT: Councilmembers: ABSTAIN: Councilmembers: CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2024-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on May __, 2024. Date: ________________ ____________________________________ Jennifer L. Hall City Clerk City of Santa Ana     City Council 25 – 7 5/7/2024 Finance and Management Services www.santa-ana.org/finance/ Item # 26 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Council Consideration of Resolution to Establish Public Financing Authority AGENDA TITLE Council Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority RECOMMENDED ACTION Adopt a Resolution establishing the City of Santa Ana Public Financing Authority (Agreement No. A-2024-XXX). RESOLUTION NO. 2024-XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Introduction Staff has been working with Urban Futures, Inc. (UFI) municipal advisors and Best Best and Krieger LLP (BB&K) bond counsel to consider alternatives to pay for water system capital improvement projects and refund the existing City of Santa Ana Financing Authority Water Revenue Refunding Bonds, Series 2014. The City may use water system revenues to finance projects through the issuance of water revenue refunding bonds. In order to issue water revenue refunding bonds, staff recommends the City and the City of Santa Ana Housing Authority (Housing Authority) form a joint powers authority and enter into a joint exercise of powers agreement. The joint powers authority is proposed to be called the City of Santa Ana Public Financing Authority (Financing Authority) and the Financing Authority will issue the water revenue refunding bonds. Background The Joint Exercise of Powers Act, Government Code section 6500 et seq. (Act), permits public agencies to enter into a joint exercise of powers agreement (JEPA) to form a separate governmental entity to jointly exercise powers common to the member     City Council 26 – 1 5/7/2024 Council Consideration of Resolution to Establish Public Financing Authority May 7, 2024 Page 2 4 2 4 1 agencies (Government Code Section 6502). The parties to the JEPA may create a separate legal entity (i.e. joint powers authority) under the JEPA to administer the agreement. Additionally, joint powers authorities have the power of issuing bonds secured by local revenues, such as the City’s water system revenues. This is a commonly utilized financing mechanism for cities throughout the State of California. Discussion In consultation with BB&K, if the City desires to utilize water system revenue financings in the future, then the Financing Authority will be a necessary component of such financings. The governing body of the Financing Authority will be the Mayor and members of the City Council. Any regular meeting of the Financing Authority’s Board of Directors shall be held at the same time and same location as regular meetings of the City Council and noticed in the same manner. The Board of Directors of the Financing Authority will conduct a regular meeting at least once each calendar year on the first Tuesday of December. The Financing Authority Board meetings will have separate agendas from the City Council meetings and will comply with Brown Act requirements. For City Council consideration: •Resolution No. 2024-XXX Resolution of the City Council of the City of Santa Ana Authorizing the Creation of the City of Santa Ana Public Financing Authority and Certain Other Matters Pertaining Thereto For Housing Authority Board consideration: •Resolution No. 2024-XXX Resolution of the Board of Directors of the City of Santa Ana Housing Authority Authorizing the Creation of the City of Santa Ana Public Financing Authority and Certain Other Matters Pertaining Thereto If the City Council and Housing Authority Board adopt the aforementioned resolutions, then staff recommends the newly established Financing Authority Board consider: •Resolution No. 2024-XXX Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority Approving and Adopting Bylaws, Establishing Regular Meeting Dates and Authorizing Certain Other Actions in Connection Therewith The City Council will be asked to consider issuing water revenue refunding bonds to finance the City’s water system capital improvements at a future meeting. Until then, the City may make expenditures related to design and construction costs. The City may desire to use a portion of the proceeds of the bonds to reimburse the City for prior     City Council 26 – 2 5/7/2024 Council Consideration of Resolution to Establish Public Financing Authority May 7, 2024 Page 3 4 2 4 1 expenditures on capital improvements. The City, by making such a declaration, in no way obligates itself to issue the bonds. If the Santa Ana Public Financing Authority is created, staff recommends the Financing Authority Board consider: •Resolution No. 2024-XXX Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority Declaring its Intent to Issue Tax Exempt Obligations to be Used to Reimburse the City of Santa Ana for Expenditures Prior to the Issuance of Such Bonds FISCAL IMPACT This action will allow the City, through the issuance of bonds by the Financing Authority, to finance water system capital projects. EXHIBIT(S) 1. Resolution No. 2024-XXX Resolution of the City Council of the City of Santa Ana Authorizing the Creation of the City of Santa Ana Public Financing Authority and Certain Other Matters Pertaining Thereto 2. Joint Exercise of Powers Agreement Submitted By: Kathryn Downs, Executive Director of Finance and Management Services Approved By: Alvaro Nuñez, Acting City Manager     City Council 26 – 3 5/7/2024 55394.00068\42104924.1 Resolution No. 2024-XXX Page 1 of 3 LR 5/7/24 RESOLUTION NO. 2024-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A.WHEREAS, the City Council (the “City Council”) of the City of San ta Ana (the "City") has determined that it is in the best interests of the City to approve a joint powers authority which shall be created by the City and the Housing Authority of the City of Santa Ana (the "Housing Authority") for the purpose of assisting the members of such joint powers authority with the financing of public capital improvements for the benefit of the community; and B.WHEREAS, it has been proposed that the City and the Housing Authority form a joint powers authority to be designated as the "City of Santa Ana Public Financing Authority" (the "Financing Authority"), pursuant to a Joint Exercise of Powers Agreement (the "Joint Powers Agreement"), by and between the City and the Housing Authority, dated ____________, 2024, a copy of which has been presented to the City Council, pursuant to the Joint Powers Law (Articles 1 through 4 of Chapter 5, division 7, Title 1 of the California Government Code); and C.WHEREAS, the City Council, with the aid of its staff, has reviewed the Joint Powers Agreement and the City Council wishes to approve the Joint Powers Agreement, the creation of the Financing Authority and matters related thereto. Section 2. Creation of Authority. The City hereby approves the creation of the Financing Authority, the membership of the City therein and the Joint Powers Agreement. The Mayor and the City Clerk are and each of them is hereby authorized and directed to execute and delivery the Joint Powers Agreement for and on behalf of the City with any such changes as the City Manager may deem appropriate. EXHIBIT 1     City Council 26 – 4 5/7/2024 Resolution No. 2024-XXX Page 2 of 2 Section 3. Effective Date. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this ____ day of ___, 2024. _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By:________________________ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers _______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER HALL, City Clerk, do hereby attest to and certify that the attached Resolution No. ______ to be the original resolution adopted by the City Council of the City of Santa Ana on _____, 2024. Date: ________________ ____________________________________ Jennifer L. Hall City Clerk City of Santa Ana     City Council 26 – 5 5/7/2024 55394.00068\42104911.2 JOINT EXERCISE OF POWERS AGREEMENT CREATING CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY Dated as of _____________________, 2024 EXHIBIT 2     City Council 26 – 6 5/7/2024 55394.00068\42104911.2 TABLE OF CONTENTS Page -i- ARTICLE I DEFINITIONS Section 1.01. Definitions........................................................................................................ 1 ARTICLE II GENERAL PROVISIONS Section 2.01. Purpose ............................................................................................................. 3 Section 2.02. Creation of Authority ....................................................................................... 3 ARTICLE III BOARD Section 3.01. Board ................................................................................................................ 3 Section 3.02. Powers .............................................................................................................. 3 Section 3.03. Compensation .................................................................................................. 4 Section 3.04. Meetings of the Board; Voting ........................................................................ 4 ARTICLE IV OFFICERS AND EMPLOYEES Section 4.01. Officers ............................................................................................................ 4 Section 4.02. Subordinate Officers ........................................................................................ 5 Section 4.03. Removal of Officers ......................................................................................... 5 Section 4.04. Chairman .......................................................................................................... 5 Section 4.05. Vice Chairman ................................................................................................. 5 Section 4.06. Secretary .......................................................................................................... 5 Section 4.07. Treasurer .......................................................................................................... 5 Section 4.08. Officers in Charge of Records, Funds and Accounts ....................................... 5 Section 4.09. Other Employees .............................................................................................. 6 Section 4.10. Conflict of Interest Code .................................................................................. 6 ARTICLE V POWERS Section 5.01. General Powers ................................................................................................ 6 Section 5.02. Specific Powers ................................................................................................ 6 Section 5.03. Restrictions on Exercise of Powers.................................................................. 7 Section 5.04. Liability; Contribution ..................................................................................... 7 Section 5.05. Indemnity by Authority for Litigation Expenses of Officer, Board Member or Employee ...................................................................................... 8 Section 5.06. Execution of Contracts ..................................................................................... 8     City Council 26 – 7 5/7/2024 55394.00068\42104911.2 TABLE OF CONTENTS (continued) Page -ii- ARTICLE VI CONTRIBUTION; ACCOUNTS AND REPORTS; FUNDS Section 6.01. Contributions.................................................................................................... 8 Section 6.02. Accounts and Reports ...................................................................................... 9 Section 6.03. Funds ................................................................................................................ 9 Section 6.04. Annual Budget and Administrative Expenses ................................................. 9 ARTICLE VII TERM; ADDITION OF MEMBERS; DISSOLUTION Section 7.01. Term ............................................................................................................... 10 Section 7.02. Addition of Members ..................................................................................... 10 Section 7.03. Withdrawal or Exclusion of a Member .......................................................... 10 Section 7.04. Dissolution ..................................................................................................... 11 ARTICLE VIII MISCELLANEOUS PROVISIONS Section 8.01. Notices ........................................................................................................... 11 Section 8.02. Section Headings ........................................................................................... 12 Section 8.03. Consent .......................................................................................................... 12 Section 8.04. Law Governing .............................................................................................. 12 Section 8.05. Amendments .................................................................................................. 12 Section 8.06. Enforcement by Authority ............................................................................. 12 Section 8.07. Severability .................................................................................................... 12 Section 8.08. Successors and Assigns.................................................................................. 12 Section 8.09. Execution of Counterparts ............................................................................. 12     City Council 26 – 8 5/7/2024 55394.00068\42104911.2 1 JOINT EXERCISE OF POWERS AGREEMENT CREATING THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY THIS JOINT EXERCISE OF POWERS AGREEMENT (the “Agreement”), is made and entered into this ______________, 2024 by and among the Members (as defined herein); W I T N E S S E T H: WHEREAS, agencies formed under Article 1 (commencing with Section 6500) of the Joint Powers Law (as defined herein) are permitted to provide financing for any of their members or other local public agencies in the State of California in connection with the lease, acquisition, construction and improvement of public capital improvements, working capital requirements or insurance programs of such members or other local agencies; and WHEREAS, the Members wish to form an agency under the Joint Powers Law, known as the City of Santa Ana Public Financing Authority, for the purpose of providing an entity to assist in providing financing, for purposes which are authorized by law and which could finance, lease, own, operate and maintain public capital improvements for any of its Members, or to be owned by any of its Members (as defined herein). NOW, THEREFORE, in consideration of the above premises and of the mutual promises herein contained, the Members do hereby agree as follows: ARTICLE I DEFINITIONS Section 1.01. Definitions. In addition to the other terms defined herein, the following terms, whether in the singular or in the plural, when used herein and initially capitalized shall have the meanings specified. “Agreement” means this Joint Exercise of Powers Agreement, as originally entered into or as amended from time to time in accordance with Section 8.05 hereof. “Authority” means the City of Santa Ana Public Financing Authority established pursuant to Section 2.02 hereof. “Board” means the Board referred to in Section 3.01 hereof, which shall be the governing body of the Authority. “Bond Law” means the Marks-Roos Local Bond Pooling Act of 1985, being Article 4 of the Joint Powers Law (commencing with Section 6584), as amended from time to time, Article 2 of the Joint Powers Law (commencing with Section 6540), as amended from time to time, or any other law available for use by the Authority in the authorization and issuance of Indebtedness or to provide for the financing of Indebtedness and/or Public Capital Improvements, as amended from time to time.     City Council 26 – 9 5/7/2024 55394.00068\42104911.2 2 “Bond Purchase Agreement” means an agreement between the Authority and a Member or a Local Agency, pursuant to which the Authority agrees to purchase Indebtedness from a Member or a Local Agency, as the case may be. “City” means the City of Santa Ana. “Fiscal Year” means the fiscal year of the Authority as established from time to time by the Board, being at the date of this Agreement the period from July 1 in any calendar year to and including June 30 in the succeeding calendar year. “Housing Authority” means the City of Santa Ana Housing Authority. “Indebtedness” means bonds, notes or other evidences of indebtedness, and all other obligations, instruments and agreements constituting “Bonds” under the Joint Powers Law, which are issued or incurred by or on behalf of the Authority, a Member or a Local Agency pursuant to the Bond Law or pursuant to any other provision of law to finance the lease, acquisition, construction or improvement of Public Capital Improvements, Working Capital Requirements, or liability or other insurance needs of any Local Agency (the “Local Obligations”). “Joint Powers Law” means Articles 1 through 4 (commencing with Section 6500) of Chapter 5, Division 7, Title 1 of the California Government Code, as amended from time to time. “Liability Share” means, with respect to any Member, the amount of a judgment for damages divided by the number of Members at the time the act or omission occurred, unless any portion of the judgment arises from an act or omission directly related to the studying, planning, financing, developing, acquiring, purchasing, construction, reconstructing, implementing, improving, enlarging, enhancing, operating, maintaining, selling, disposing of, or decommissioning of any project undertaken by the Authority under this Agreement, in which case, with respect to such portion, the term “Liability Share” shall mean, with res pect to any Member, the amount of such portion multiplied by a fraction equal to (i) such Member’s entitlement or right, if any, to participate in such project at the time the act or omission occurred, divided by (ii) the aggregate amount of all Members’ entitlements or rights to participate in such project at the time the act or omission occurred. “Local Agency” means each of the Members, any agency or subdivision of a Member, and any other city, county, authority, district or public corporation of the State of California. “Members” means, collectively, all of the Members that are parties to this Agreement, which Members shall initially consist of the City of Santa Ana and the City of Santa Ana Housing Authority and which shall include all additional Members that become parties hereto pursuant to the provisions of Section 7.02 hereof; provided, however, that the term “Member” shall not include any entity which shall have withdrawn or been excluded from the Authority pursuant to Section 7.03 hereof. “Public Agency” has the meaning given to the term “public agency” in Article 1 of the Joint Powers Law, as may be amended from time to time.     City Council 26 – 10 5/7/2024 55394.00068\42104911.2 3 “Public Capital Improvements” has the meaning given such term in Section 6585(n) of the Bond Law, as such provision may be amended from time to time. “Working Capital Requirements” means the requirements of any Local Agency for funds to be used by, or on behalf of, such Local Agency for any purpose for which such Local Agency may borrow money pursuant to Section 53852 of the California Government Code, as amended from time to time. ARTICLE II GENERAL PROVISIONS Section 2.01. Purpose. This Agreement is made pursuant to the Joint Powers Law providing for the joint exercise of powers common to two or more Members, and for other purposes as permitted under the Joint Powers Law and the Bond Law. The purpose of this Agreement is to provide for the financing or refinancing of Public Capital Improvements for and Working Capital Requirements and insurance programs of, the Members and any Local Agency, including without limitation, the purchase by the Authority of Indebtedness of any of the Members or a Local Agency pursuant to Bond Purchase Agreements, the lending of funds by the Authority to a Member or a Local Agency or the entering into of contractual arrangements by the Authority with a Member or a Local Agency and any other transaction authorized by the Joint Powers Law and other laws; engaging in financings relating to the encouragement of economic development and the stimulation of public revenues in the City through the acquisition and financing by the Authority of such Public Capital Improvements; and to engage in any other transactions authorized by the Joint Powers Law and other laws. Section 2.02. Creation of Authority. Pursuant to the Joint Powers Law, there is hereby created a public entity to be known as the “City of Santa Ana Public Financing Authority”. The Authority shall be a public entity separate and apart from the Members, and shall administer this Agreement. ARTICLE III BOARD Section 3.01. Board. The Authority shall be governed by a Board, which shall be comprised of members determined as provided in this Section 3.01. The Board shall be called the “Board of the City of Santa Ana Public Financing Authority.” Notwithstanding anything contained in this Section 3.01 to the contrary, no member of the Board shall hold membership on the Board after the expiration of his or her term as a member of the governing body of a Member, or after he or she resigns, is removed or for any other reason no longer serves as a member of the governing body of a Member. The Board members shall be the members of the City Council of the City. Section 3.02. Powers. Subject to the limitations of this Agreement and the laws of the State of California, the powers of this Authority shall be vested in and exercised by and its property controlled and its affairs conducted by the Board. The Board shall have the responsibility for the     City Council 26 – 11 5/7/2024 55394.00068\42104911.2 4 general management of the affairs, property and business of the Authority and may, from time to time, adopt and modify such Bylaws and other rules and regulations for that purpose and for the conduct of its meetings as it may deem proper. Section 3.03. Compensation. Members of the Board shall serve without compensation. Each such member may be reimbursed for necessary and actual expenses, including travel incident to his or her services as member of the Board, pursuant to resolution of the Board. Any member of the Board may elect, however, to decline said reimbursement. Section 3.04. Meetings of the Board; Voting. (a) Call, Notice and Conduct of Meetings. All meetings of the Board, including without limitation, regular, adjourned regular and special meetings, shall be called, noticed, held and conducted in accordance with the Ralph M. Brown Act, being Sections 54950 et seq. of the California Government Code, as amended from time to time. (b) Regular Meetings. The Board shall hold a regular meeting not less than once each calendar year. Regular meetings of the Board shall be held at such time as the Board may fix by resolution from time to time, and if any day so fixed shall fall upon a Saturday, Sunday or legal holiday, then, upon the next succeeding business day at the same hour. No notice of any regular meeting of the Board need be given to the members of the Board. (c) Special Meetings. Special meetings of the Board shall be held whenever called by the Chairman of the Authority or by a majority of the members of the Board, in accordance with the provisions of the California Government Code, as amended from time to time. (d) Quorum. A majority of the total number of members of the Board shall constitute a quorum for the transaction of business, except that less than a quorum may adjourn from time to time. (e) Voting. Each member of the Board shall have one vote. The affirmative votes of at least a majority of the members of the Board present at any meeting at which a quorum is present shall be required for the Board to take any action. Every act or decision done or made by a majority of the members of the Board present at any m eeting at which a quorum is present shall be the act of the Board. ARTICLE IV OFFICERS AND EMPLOYEES Section 4.01. Officers. The officers of the Authority shall be a Chairman, a Vice Chairman, an Executive Director, a Secretary, a Treasurer and such other officers as the Board may appoint. The Chairman shall be the Mayor of the City. The Vice Chairman shall be the Mayor Pro Tem of the City. The Treasurer shall be the Director of Finance of the City. The City Manager of the City shall serve as the Executive Director of the Authority. The City Clerk of the City shall serve as the Secretary of the Authority.     City Council 26 – 12 5/7/2024 55394.00068\42104911.2 5 Section 4.02. Subordinate Officers. The Board may elect or authorize the appointment of such other officers than those herein above mentioned as the business of the Authority may require, each of whom shall hold office for such period, have such authority and perform such duties as are provided in this Agreement, or as the Board, from time to time, may authorize or determine. Section 4.03. Removal of Officers. Any officer may be removed, either with or without cause, by a majority of the members of the Board at any regular or special meeting of the Board. Should a vacancy occur in any office as a result of death, resignation, removal, disqualification or any other cause, the Board may delegate the powers and duties of such office to any officers or to any members of the Board until such time as a successor for said office has been appointed. Section 4.04. Chairman. The Chairman shall be the chief executive officer of the Authority and shall, subject to the control of the Board, have general supervision, direction and control of the business and officers of the Authority. He or she shall be ex officio member of all standing committees, and shall have the general powers and duties of management of the Authority and shall have such other powers and duties as may be prescribed by the Board or this Agreement. The Chairman shall preside at all meetings of the Board. Section 4.05. Vice Chairman. In the absence or disability of the Chairman, the Vice Chairman shall perform all the duties of the Chairman and when so acting shall have all the powers of and be subject to all of the restrictions upon the Chairman. The Vice Chairman shall have such other powers and perform such other duties as may, from time to time, be prescribed for him or her by the Board or this Agreement. Section 4.06. Secretary. The Secretary shall keep or cause to be kept a book of minutes at the principal office or at such other place as the Board may order, of all meetings of the Board, with the time and place of holding, whether regular or special, and if special, how authorized, the notice thereof given, the names of those present at Board meetings and the proceedings thereof. The Secretary shall give or cause to be given notice of all meetings of the Board. The Secret ary shall keep the Authority records in safe custody and shall have such other powers and perform such other duties as may be prescribed by the Board or this Agreement. Section 4.07. Treasurer. Pursuant to Section 6505.6 of the Joint Powers Law, the Board shall designate a Treasurer of the Authority. Subject to the applicable provisions of any indenture or resolution providing for a trustee or other fiscal agent, the Treasurer is designated as the depositary of the Authority to have custody of all the money of the Authority, from whatever source, and, as such, shall have the powers, duties and responsibilities specified in Section 6505.5 of the Joint Powers Law. The Treasurer is hereby designated as controller of the Authority and, as such, shall have the powers, duties and responsibilities specified in Section 6505.5 of the Joint Powers Law. The controller of the Authority shall draw checks to pay demands against the Authority when the demands have been approved by the Authority. Section 4.08. Officers in Charge of Records, Funds and Accounts. The Treasurer to the extent such officer’s duties and responsibilities require, is designated as the public officer or person who has charge of, handles, or has access to any property of the Authority, and such officer shall     City Council 26 – 13 5/7/2024 55394.00068\42104911.2 6 file an official bond as required by Section 6505.1 of the Joint Powers Law in the amount of $25,000. Section 4.09. Other Employees. The Board shall have the power to appoint and employ such other officers, employees, consultants and independent contractors as it may deem necessary for the purposes of this Agreement, any of whom may be employees of a Member, and who shall have such powers, duties and responsibilities as are determined by the Board. All of the privileges and immunities from liability, exemptions from laws, ordinances and rules, all pension, relief, disability, workers’ compensation and other benefits which apply to the activities of officers, agents, or employees of a public agency when performing their respective functions shall apply to them to the same degree and ex tent while engaged in the performance of any of the functions and other duties under this Agreement. None of the officers, agents, or employees directly employed by the Authority shall be deemed, by reason of their employment by the Authority to be employed by any of the Members or, by reason of their employment by the Authority, to be subject to any of the requirements of any of the Members. Section 4.10. Conflict of Interest Code. The Authority by resolution shall adopt by reference a Conflict of Interest Code as required by the Political Reform Act of 1974, commencing with section 81000 of the Government Code of the State of California. ARTICLE V POWERS Section 5.01. General Powers. The Authority shall exercise in the manner herein provided powers common to Members, or as otherwise permitted under the Joint Powers Law, and necessary or convenient to the accomplishment of the purposes of this Agreement, subject to the restrictions set forth in Section 5.03 hereof. As provided in the Joint Powers Law, the Authority shall be a public ent ity separate from the Members. The Authority shall have all of the powers provided in the Joint Powers Law, including but not limited to Article 4 of the Joint Powers Law (commencing with Section 6584), and including the power to issue or incur Indebtedness under the Bond Law. Section 5.02. Specific Powers. The Authority is hereby authorized, in its own name, to do all acts necessary for the exercise of the foregoing powers, including but not limited to, any or all of the following: (a) to make and enter into contracts; (b) to employ agents or employees; (c) to plan, develop, acquire, construct, manage, maintain, repair, replace or operate any Public Capital Improvement, including the common power of the Members to acquire any Public Capital Improvement by the power of eminent domain;     City Council 26 – 14 5/7/2024 55394.00068\42104911.2 7 (d) to acquire (by the exercise of the power of eminent domain or otherwise), hold, lease, sell or otherwise dispose of any real or personal property, tangible or intangible, and any interests therein, wherever located; (e) to issue or incur Indebtedness and otherwise to incur debts, liabilities or obligations, provided that no such Indebtedness, debt, liability or obligation shall constitute a debt, liability or obligation of any of the Members; (f) to sue and be sued in its own name; (g) to establish a budget and authorize expenditures therefrom; (h) to apply for, accept, receive and disburse grants, loans and other aids from any agency of the United States or of the State of California or from any private sources; (i) to enter into agreements for the creation of separate public entities and agencies pursuant to the Joint Powers Law; (j) to invest any money in the treasury as determined by the Authority, in accordance with applicable provisions of the Joint Powers Law and Section 53601 of the California Government Code, as amended from time to time; (k) to apply for letters of credit or other forms of financial guarantees in order to secure the repayment of Indebtedness and enter into agreements in connection therewith; (l) to carry out and enforce all the provisions of this Agreement; (m) to make and enter into Bond Purchase Agreements; (n) to purchase Indebtedness of a Member or any Local Agency; (o) to establish non-profit corporations or for-profit corporations to assist in accomplishing any of its objectives; and (p) to exercise any and all other powers as may be permitted by State law and/or the Joint Powers Law (including Section 6588 of the Joint Powers Law). Section 5.03. Restrictions on Exercise of Powers. The powers of the Authority shall be exercised in the manner provided in the Joint Powers Law and in the Bond Law subject only to the restrictions upon the manner of exercising such powers as are imposed upon the Members in the exercise of similar powers. Section 5.04. Liability; Contribution. Pursuant to the Joint Powers Law, the debts, liabilities and obligations of the Authority shall not be the debts, liabilities and obligations of any of the Members, except as provided by Section 895.2 of the California Government Code, as amended from time to time, in the case of injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement. In the event any Member is held liable upon any judgment for damages caused by a negligent or wrongful act or omission occurring in the     City Council 26 – 15 5/7/2024 55394.00068\42104911.2 8 performance of this Agreement, and pays in excess of its Liability Share of such judgment, such Member shall be entitled to contribution from each other Member and may require each other Member to pay an amount towards the judgment for damages, but in no event shall any such other Member be required to pay in excess of its Liability Share of such judgment. No Board member, Member, officer, agent or employee of the Authority shall be individually or personally liable for the payment of the principal of or premium or interest on any obligations of the Authority or be subject to any personal liability or accountability by reason of any obligations of the Authority; but nothing herein contained shall relieve any such Board member, Member, officer, agent or employee from the performance of any official duty provided by law or by the instruments authorizing the issuance of any obligations of the Authority. Nothing contained in this Agreement shall in any way diminish the liability of any Member or other party with respect to any contract between such Member or other party and the Authority. Section 5.05. Indemnity by Authority for Litigation Expenses of Officer, Board Member or Employee. In the event any Board member, officer or employee of the Authority be sued, either alone or with others, because he or she is or was a Board member, officer or employee of the Authority, in any proceeding arising out of his or her alleged misfeasance or nonfeasance in the performance of his or her duties or out of any alleged wrongful act against the Authority or by the Authority, indemnity to such person for reasonable expenses, including attorneys’ fees incurred in the defense of the proceedings, may be assessed against the Authority or its receiver by the court in the same or a separate proceeding if the person sued acted in good faith and in a manner such person reasonably believed to be in the best interests of the Authority and, in the case of a criminal proceeding, had no reasonable cause to believe the conduct of such person was unlawful. The amount of such indemnity shall equal the amount of the expenses, including attorneys’ fees, and the amount of any judgment, incurred in the defense of the proceeding. Section 5.06. Execution of Contracts. The Board, except as otherwise provided in this Agreement, may authorize any officer or officers, agent or agents, to enter into any contract or execute any contract or execute any instrument in the name of and on behalf of the Authority and such authorization may be in general or confined to specific instances and unless so authorized by the Board, no officer, agent or employee shall have any power or authority to bind the Authority by any contract or engagement or to pledge its credit or to render it liable for any purpose or in any amount. ARTICLE VI CONTRIBUTION; ACCOUNTS AND REPORTS; FUNDS Section 6.01. Contributions. In accordance with the California Government Code, the Members may in the appropriate circumstances when required hereunder: (a) make contributions from their treasuries as approved from time to time by the Board, for the purposes set forth herein, (b) make payments of public funds to defray the cost of such purposes, (c) make advances of public funds for such purposes, such advances to be repaid as provided herein, or (d) use their personnel, equipment or property in lieu of other contributions or advances. The provisions of Section 6513 of the Joint Powers Law are hereby incorporated into this Agreement. The Authority may make such arrangements relative to the repayment or return to the Members of such contribu tions, payments and advances as are approved from time to time by the Board.     City Council 26 – 16 5/7/2024 55394.00068\42104911.2 9 Any Member which fails to make or pay when due any required contribution, payment or advance to the Authority, may have its rights under this Agreement terminated and may be excluded from participation in the Authority as provided in Section 7.03(c) hereof. Any such Member shall continue to be liable for its obligations under any contract with the Authority and for any unpaid contribution, payment or advance approved by the Board prior to such Member’s exclusion and not objected to by such Member by written notice to the Authority within thirty (30) days after such approval. Section 6.02. Accounts and Reports. There shall be strict accountability of all funds and reporting of all receipts and disbursements of the Authority. The Authority shall establish and maintain such funds and accounts as may be required by good accounting practice or by any provision of any resolution, indenture or other instrument of the Authority securing its Indebtedness, except insofar as such powers, duties and responsibilities are assigned to a trustee appointed pursuant to such resolution, indenture or instrument. The books and records of the Authority shall be open to inspection at all reasonable times by the Members and their representatives. The Authority shall give an audited written report of all financial activities for each Fiscal Year to the Members within 210 days after the close of each Fiscal Year. The Treasurer, as controller of the Authority, shall contract with a certified public accountant or public accountant to make an independent annual audit of the accounts and records of the Authority. In each case the minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the California Government Code, as amended from time to time, and shall conform to generally accepted auditing standards. When such an audit of an account and record is made by a certified public accountant or public accountant, a report thereof shall be filed as public records with each of the Members and with the county auditor of Orange County. Such report shall be filed within 12 months of the end of the Fiscal Year under examination. Any costs of the audit, including contracts with, or employment of, certified public accountants or public accountants, in making an audit pursuant to this Section shall be borne by the Authority and shall be a charge against any unencumbered funds of the Authority available for the purpose. Section 6.03. Funds. Subject to the applicable provisions of any instrument or agreement which the Authority may enter into, which may provide for a trustee to receive, have custody of and disburse Authority funds, the Treasurer of the Authority shall receive, have the custody of and disburse Authority funds as nearly as possible in accordance with generally accepted accounting practices, and shall make the disbursements required by this Agreement or to carry out any of the provisions or purposes of this Agreement. Section 6.04. Annual Budget and Administrative Expenses. The Board may adopt a budget for administrative expenses, which shall include all expenses not included in any financing issue of the Authority, annually prior to July 1st of each year. The estimated annual administrative expenses of the Authority shall be allocated by the Authority to the Members equally.     City Council 26 – 17 5/7/2024 55394.00068\42104911.2 10 ARTICLE VII TERM; ADDITION OF MEMBERS; DISSOLUTION Section 7.01. Term. This Agreement shall become effective as of the date first set forth above, and the Authority shall come into existence, on the date of execution and delivery hereof, and this Agreement shall thereafter continue in full force and effect until the later of December 31, 2090, or the date on which all Indebtedness and other obligations of the Authority and the interest thereon shall have been paid in full or until adequate provision for such payment shall have been made in accordance with the instruments governing such Indebtedness, and no contracts to which the Authority is a party remain in effect, unless earlier dissolved pursuant to Section 7.04 hereof. Section 7.02. Addition of Members. (a) Public Agencies possessing one or more of the powers specified in the first paragraph of the recitals to this Agreement may be added as parties to this Agreement, and become Members, upon the filing by such Public Agency with the Board of an instrument in form and substance satisfactory to the Board together with a certified copy of a resolution of its governing body, whereby the Public Agency (i) agrees to the provisions of this Agreement and (ii) requests to become a Member. In reviewing an application for membership, the Board may reject said application based on the creditworthiness of the applicant or on any other matter which has affected or may affect the creditworthiness of the applicant and which may thereby affect the creditworthiness of the Authority. The Board also reserves the right to reject an applicant if the Board determines that the membership of such applicant would be detrimental to the effectiveness of the Authority or would interfere with the realization of the Authority’s goals and purposes. (b) Notwithstanding Section 7.02(a) hereof, no such Public Agency shall become a Member until (i) its admission is approved by a vote of a majority of the Board voting on the matter and (ii) such Public Agency deposits or agrees to deposit with the Authority an amount equal to such share of the costs and expenses incurred by the Authority prior to the date of admission of such Public Agency as a Member as shall be determined by the Board. (c) Upon satisfaction of the provisions of Section 7.02(a) and 7.02(b) hereof, such Public Agency shall be a Member for all purposes of this Agreement, and the instrument provided pursuant to Section 7.02(a) hereof shall become a part of the official records of the Authority. Neither the effectiveness of such membership nor such instrument shall constitute an amendment or modification of this Agreement for purposes of Section 8.05 hereof. Section 7.03. Withdrawal or Exclusion of a Member. (a) Any Member may withdraw from the Authority upon the following conditions: (i) the Member shall have filed with the Board a certified copy of a resolution of its governing body expressing its desire to so withdraw and (ii) if the Authority, prior to the filing of such resolution, shall have incurred any obligation payable from contributions, payments or advances in accordance with Section 6.01 hereof, which obligation matures after the date of such filing, the withdrawing Member shall have paid, or made arrangements satisfactory to the Board to pay to the Authority its pro rata portion of such obligation.     City Council 26 – 18 5/7/2024 55394.00068\42104911.2 11 (b) Upon compliance with the conditions specified in Section 7.03(a) hereof, the withdrawing Member shall no longer be considered a Member for any reason or purpose under this Agreement and its rights and obligations under this Agreement shall terminate. The withdrawal of a Member shall not affect any obligations of such Member under any contract between the withdrawing Member and the Authority. (c) Any Member which has (i) defaulted under a contract with the Authority, or (ii) failed to pay any required contributions, payments or advances in accordance with Section 6.01 hereof, may have its rights under this Agreement terminated and may be excluded from participating in the Authority by a vote of a majority of the members of the Board voting on the matter (excluding from voting the member(s) of the Board, if any, representing the defaulting Member). Any excluded Member shall continue to be liable for its obligations under any contract with the Authority and for any unpaid contribution, payment or advance approved by the Board prior to such Member’s exclusion and not objected to by such Member by written notice to the Authority within thirty (30) days after such approval. No withdrawal from membership pursuant to Sections 7.03(a) and 7.03(b) hereof or exclusion from participation pursuant to Section 7.03(c) hereof shall constitute an amendment or modification of this Agreement for purposes of Section 8.05 hereof. Section 7.04. Dissolution. With the approval of the Board, the Authority may be dissolved, if at the time of such dissolution the Authority has no Indebtedness outstanding and is not a party to any contract remaining in effect (unless adequate provision shall have been made for the discharge of such contract). Upon the dissolution or termination of the Authority, and after payment or provision for payment, all debts and liabilities, the assets of the Authority shall be distributed to the Members in such manner as shall be determined by the Board. ARTICLE VIII MISCELLANEOUS PROVISIONS Section 8.01. Notices. (a) Any notice, demand or request to any Member provided for in this Agreement shall be in writing and shall be deemed properly served, given, or made if delivered in person or sent by registered or certified mail, postage prepaid, to the person designated by such Member upon the commencement of its membership in the Authority. (b) A Member may, at any time, by written notice to each other Member and the Authority, designate different persons or different addresses for the giving of notices, demands or requests to it hereunder. (c) Any notice, demand or request to the Authority provided for in this Agreement shall be in writing and shall be deemed properly served, given, or made if delivered in person or sent by registered or certified mail, postage prepaid, to City of Santa Ana Public Financing Authority, 20 Civic Center Plaza, Santa Ana, California 92701, or at the notice address most recently provided by said Member pursuant to this Section 8.01.     City Council 26 – 19 5/7/2024 55394.00068\42104911.2 12 (d) The Authority may, at any time, by written notice to each Member, designate a different or additional person or a different address for giving notices, demands or requests to it hereunder. Section 8.02. Section Headings. All section headings in this Agreement are for convenience of reference only and are not to be construed as modifying or governing the language in the section referred to or to define or limit the scope of any provision of this Agreement. Section 8.03. Consent. Whenever in this Agreement any consent or approval is required, the same shall not be unreasonably withheld. Section 8.04. Law Governing and Venue. This Agreement is made in the State of California under the constitution and laws of the State of California, and is to be so construed. Venue shall be held exclusively in Orange County. Section 8.05. Amendments. This Agreement may be amended at any time, or from time to time, except as limited by contract with the owners of Indebtedness issued or incurred by the Authority, a Member or a Local Agency or by applicable regulations or laws of any jurisdiction having authority, by one or more supplemental agreements executed by all then current Members either as required in order to carry out any of the provisions of this Agreement or for any other purpose. Section 8.06. Enforcement by Authority. The Authority is hereby authorized to take any or all legal or equitable actions, including but not limited to injunction and specific performance, necessary or permitted by law to enforce this Agreement. Section 8.07. Severability. In the event that any term, covenant or condition of this Agreement or the application of such term, covenant or condition shall be held invalid as to any person or circumstance by any court having jurisdiction in the premises, all other terms, covenants and conditions of this Agreement and their application shall not be affected thereby, but shall remain in force and effect unless a court holds that the provisions are not separable from all other provisions of this Agreement. Section 8.08. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the Members. No Member may assign any right or obligation hereunder without the written consent of the other Members. The immediately preceding sentence shall not affect, in any respect, any right of assignment under any contract between any Member and the Authority. Section 8.09. Execution of Counterparts. This Agreement may be executed in any number of counterparts. All such counterparts shall be deemed to be originals and shall together constitute but one and the same instrument. (Signature page follows)     City Council 26 – 20 5/7/2024 55394.00068\42104911.2 S-1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized, on the day and year first set forth above. CITY OF SANTA ANA By: ______________________________________ Valerie Amezcua, Mayor ATTEST: _________________________________ Jennifer L. Hall, City Clerk CITY OF SANTA ANA HOUSING AUTHORITY By: ______________________________________ Valerie Amezcua, Chairman ATTEST: _________________________________ Jennifer L. Hall, Secretary -Signature Page- Joint Exercise of Powers Agreement Creating City of Santa Ana Public Financing Authority     City Council 26 – 21 5/7/2024 Parks, Recreation & Community Services Agency www.santa-ana.org/parks-recreation Item # 27 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Kaiser Permanente’s Operation Splash Grant for Aquatics Programming AGENDA TITLE: Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash RECOMMENDED ACTION 1. Adopt a resolution accepting grant funds from Kaiser Permanente’s Community Benefit Foundation to conduct the Operation Splash Campaign in the amount of $75,000 distributed over two years in the amount of $37,500 each year to subsidize youth, adult and senior aquatics programming. RESOLUTION NO. 2024-XXX entitled ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE DISCOUNTED SWIM LESSONS FOR LOW-INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY. 2. Approve an appropriation adjustment to recognize revenue in the PRCSA Fees & Donations-Grants Other account (no. 02213002-52040-$37,500 in PRCSA Fees & Donations-Miscellaneous Operating Expenses expenditure account (no. 02213200-63001) and Reserve Appropriations account (no. 02213200-69011). (Require five affirmative votes). DISCUSSION Kaiser Permanente established the Operation Splash Campaign to assist economically disadvantaged communities by offering subsidized Learn-to-Swim lessons, Junior Lifeguard Programming, Silver Swimming Programs for seniors, family recreation swim passes and the “Rethink the Drink” education program materials that will bring awareness to no-calorie and low-calorie beverages. The Kaiser Permanente Community Benefit Foundation will provide PRCSA $37,500 each year for two years, totaling $75,000 to aid the Aquatics Section in delivering these programs.     City Council 27 – 1 5/7/2024 Adopt a Resolution and Approve an Appropriation Adjustment Accepting the Grant Funds from Kaiser Permanente’s Operation Splash May 7, 2024 Page 2 4 1 9 1 FISCAL IMPACT The City will receive two advances from Kaiser Permanente in the amount of $37,500 each year. These funds are intended to provide 900 subsidized Learn-to-Swim lessons, 40 scholarships for Junior Lifeguards, 200 subsidized Family Recreation Swim Passes and 150 Silver Swimmer Passes for seniors in the community. The first payment of funds will be deposited in a deferred revenues-advances account (no. 02201001- 25000). As lessons are provided revenue will be recognized and deposited in the PRCSA Fees & Donations-Grans Other account (no. 02213002-52040). Additionally, the aquatics program will use the funds to purchase needed equipment and supplies using the Fees & Donations-Miscellaneous Operating Expenses account (no. 02213200-63001). The second payment of funds will be established in the reserve Appropriations account and carried forward into fiscal year 2024-25 and will follow the same process as the first payment when received. EXHIBIT(S) 1. Operation Splash Resolution Submitted By: Hawk V. Scott, Parks, Recreation & Community Services Director Approved By: Alvaro Nuñez, Acting City Manager     City Council 27 – 2 5/7/2024 Resolution No. 2024-XXX Page 1 of 3 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM KAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE FREE AND DISCOUNTED SWIM LESSONS FOR LOW -INCOME YOUTH AND ADULTS AND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY WHEREAS, Kaiser Permanente Community Benefit Foundation (“Operation Splash”) has certain grant funds available to assist the City of Santa Ana’s (“City”) Parks, Recreation and Community Services Agency’s Aquatics section to provide subsidized Learn-to-Swim lessons for economically disadvantaged youth and adults as well as free Junior Lifeguard Training; and WHEREAS, the City’s Parks, Recreation and Community Services Agency submitted an application, on behalf of the City, for these grant funds to use towards the Aquatics Programming for Learn-to-Swim scholarships, Junior Lifeguard Training, a Silver Swimming Program for Seniors, subsidized Family Recreation Swim Passes and “Rethink Your Drink” campaign materials for Santa Ana residents; and WHEREAS, the City was notified that it has been selected for a grant award by Operation Splash in an amount not to exceed $37,500 for the first year and an additional $37,500 for the second year; and WHEREAS, Operation Splash requires, as a condition precedent to commencement of the programs and disbursement of the funds, the City Council to adopt a resolution designating positions wh ose incumbents are authorized to negotiate and execute the grant agreement and any amendments to it on behalf of the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. The City of Santa Ana hereby accepts the award of grant funds from Operation Splash in an amount not to exceed $75,000 for two years. Section 2. The City Council of the City of Santa Ana hereby authorizes the City Manager, on terms acceptable to the City Attorney, to execute any documents that are necessary to accept the grant award described herein from Operation Splash     City Council 27 – 3 5/7/2024 Resolution No. 2024-XXX Page 2 of 3 including but not limited to negotiating and executing the grant agreement and any amendments thereto on behalf of the City; Section 3. This Resolution shall take effect immediately upon its adoption by the City Council and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this _____ day of May, 2024. _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:_____________________ Brandon Salvatierra Deputy City Attorney AYES: Councilmembers _______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________     City Council 27 – 4 5/7/2024 Resolution No. 2024-XXX Page 3 of 3 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2024-____ to be the original resolution adopted by the City Council of the City of Santa Ana on May, ___, 2024. Date: ________________ ____________________________________ City Clerk City of Santa Ana     City Council 27 – 5 5/7/2024 City Manager’s Office www.santa-ana.org/city-manager-office Item # 28 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Amendments to Consultant Agreements for Council Aide Services AGENDA TITLE Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember Lopez) for Council Aide Services (General Fund) RECOMMENDED ACTION 1. Authorize the City Manager to execute second amendments to consultant agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council Aide Services, to increase the not-to-exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A-2024-XXX, A-2024-XXX, A- 2024-XXX) 2. Provide input for future Council Aide Services agreements regarding not to exceed amounts by selecting one of the following options: a.Option 1: Invoicing not to exceed $5,000 per month per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items; or b.Option 2: Invoicing not to exceed $60,000 per year per agreement, with monthly invoicing of hourly rates, material, and other reimbursable items GOVERNMENT CODE §84308 APPLIES: Yes No DISCUSSION Starting in Fiscal Year 2022-23, the City Council allocated $420,000 annually to provide Council Aide Services for each member of the council. Under this program, each councilmember may direct the City Manager’s Office to engage one or more independent contractors to provide services to that councilmember. These direct services augment general City Council staff support provided by the City Manager’s Office and include one or more of the following: (1) data collection and analysis, program evaluation, and public policy; (2) community engagement; and (3) constituent services. As directed by the City Council, the City Manager’s Office allocates $60,000 each Fiscal Year for these services for each of the seven members of the City Council, totaling $420,000.     City Council 28 – 1 5/7/2024 Amendments to Consultant Agreements for Council Aide Services May 7, 2024 Page 2 4 2 5 3 Currently, there are seventeen (17) agreements to support elected officials. The agreements have been executed by the City Manager in accordance with the City Manager’s annual award authority of $50,000. Each agreement has been negotiated and the term, maximum payment, hourly rates, and details have been different for each agreement. The table below provides information concerning each of the agreements: Aide/Assigned Date Term Amount Payment Terms Original Agreement 12-22- 22 Missing Term $32,500 Monthly Payments $5,000 New Agreement 07-1-23 12-31-23 $30,000 Hourly Rate of $55.00 Claudia Perez (Amezcua) 1st Amendment 11-07- 23 04-30-24 $50,000 Hourly Rate of $50.00 Original Agreement 07-19- 23 12-31-23 $30,000 Hourly Rate of $57.69 Andrew Linares (Bacerra) 1st Amendment 11-07- 23 04-30-24 $50,000 Same Rate Fatima Avalos (Hernandez) Original Agreement 07-12- 23 06-30-24 $30,000 Hourly Rate of $22.00 Terry Tucker (Hernandez) Original Agreement 09-01- 23 06-30-24 $30,000 Hourly Rate of $27.00 Original Agreement 05-01- 23 06-30-23 $30,000 Hourly Rate of $35.00 New Agreement 07-01- 23 12-31-23 $30,000 Hourly Rate of $35.00 Valerie Magdaleno (Lopez) 1st Amendment 11-07- 23 04-30-24 $50,000 Hourly Rate of $40.00 Elizabeth Alvarado (Lopez) Original Agreement 05-24- 22 06-30-23 $30,000 Hourly Rate of $30.00 Frida Ramirez (Penaloza) Original Agreement 10-19- 23 06-30-24 $40,000 Hourly Rate of $38.00 Ricardo Cuica (Penaloza) Original Agreement 11-17- 23 06-30-24 $20,000 Hourly Rate of $59.00 Original Agreement 10-05- 23 12-31-23 $5,000 Hourly Rate of $30.00 Amanda Tran (Phan) 1st Amendment 12-07- 23 12-10-24 $20,000 Same Rate Original Agreement 06-30- 22 12-22 $15,000 Hourly Rate $30.00 + pay travel Dustin Lam (Phan) 1st Amendment 12-28- 22 12-31-24 No Increase Same Rate Original Agreement 08-30- 22 12-31-22 $15,000 Hourly Rate $30.00Lisbeth Rosales (Phan)1st Amendment 12-28- 22 12-31-24 No Increase Same Rate     City Council 28 – 2 5/7/2024 Amendments to Consultant Agreements for Council Aide Services May 7, 2024 Page 3 4 2 5 3 Elizabeth Alvarado (Vazquez) Original Agreement 07-12- 23 06-30-24 $30,000 Hourly Rate $30.00 Lynn Ygual (Vazquez) Original Agreement 07-01- 23 06-30-24 $30,000 Hourly Rate of $50.00 Yenni Diaz (Vazquez) Original Agreement 11-01- 23 06-30-24 $25,000 Hourly Rate of $35.00 In the past two years, City Manager’s Office staff has administered 22 agreements including amendments. The administration of these agreements require invoice processing, renewal of expired agreements, amendments of current agreements, and the tracking of time, involving City Manager’s Office, City Attorney’s Office, and Finance and Management Services staff time. Staff is proposing to streamline the agreement process and seeks City Council input. Provided feedback will allow Staff to formulate standardized policies and procedures for this program. Input requested includes the maximum allowable invoicing at $5,000 per month or the option of $60,000 annually with invoicing of hourly rates, material, and other reimbursable items. A new administrative policy will be developed to ensure uniformity for new agreements and will provide direction outlining City Council Aides approved parameters. These parameters will include language that includes but is not limited to prohibiting political campaigning, participation in City internal confidential meetings, limitations of hours and use of City equipment and services, and appropriate invoicing and accounting for the consultant services. Additionally, to streamline the agreement process, new agreements will be standardized to end in alignment with the City’s fiscal year (June 30). The approval of this item will allow the extension of the agreements referenced in the exhibits to end with the fiscal year, June 30, 2024. The amendment will not exceed the allotted $60,000 per City Councilmember. New agreements will be prepared for the term of July 1, 2024 through June 30, 2025, and those agreements that exceed the $50,000 City Manager authority will be brought to City Council for consideration and approval. FISCAL IMPACT This item includes three proposed amendments that, if approved by the City Council, will increase City Council aide consultancy services-related expenditures by $30,000 for the remainder of FY 2023-24. Funds in the amount of $30,000 are available for expenditure in the City Council Service Enhancement – Contracted Vendor Personnel Services account (no. 01104012-62302). EXHIBIT(S) 1. Second Amendment to Agreement with Claudia Perez 2. Second Amendment to Agreement with Andrew Linares 3. Second Amendment to Agreement with Valerie Magdaleno     City Council 28 – 3 5/7/2024 Amendments to Consultant Agreements for Council Aide Services May 7, 2024 Page 4 4 2 5 3 Submitted By: Steven Mendoza, Assistant City Manager Approved By: Alvaro Nuñez, Acting City Manager     City Council 28 – 4 5/7/2024 SECOND AMENDMENT TO CONSULTANT AGREEMENT WITH CLAUDIA PEREZ TO PROVIDE LEGISLATIVE SUPPORT SERVICES FOR MAYOR VALERIE AMEZCUA THIS SECOND AMENDMENT to the above-referenced agreement is entered into on May 1, 2024, by and between Claudia Perez (“Consultant”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. The parties entered into Agreement No. N-2023-187 (“Agreement”) dated July 1, 2023, to provide legislative support services for Mayor Valerie Amezcua. B. On November 7, 2023, the parties entered into a First Amendment to the Agreement (#N- 2023-187-01) to extend the term of the Agreement until April 30, 2024, revise the Consultant’s hourly rates, and increase the total “not-to-exceed” amount to the available compensation. The Agreement is current and in effect. C. The parties now wish to further amend the Agreement to increase the total “not to exceed” amount available under the Agreement and to extend the term of the Agreement. No other changes are contemplated by this Second Amendment. The Parties therefore agree: 1. Section 2.a., Compensation, is amended to read as follows: City agrees to pay, and Consultant agrees to accept as total payment for Consultant’s services for City, the amounts listed in sections 2.b. through 2.f. of this Agreement. The total sum to be expended during the term of this Agreement shall not exceed $60,000.00. 2. Section 3, Term, is amended to read as follows: This Agreement shall commence on July 1, 2023 and terminate on June 30, 2024, unless terminated earlier in accordance with Section 15, below. 3. Except as modified by this Second Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect. [signatures on following page]     City Council 28 – 5 5/7/2024 SIGNATURE PAGE FOR SECOND AMENDMENT TO CONSULTANT AGREEMENT WITH CLAUDIA PEREZ TO PROVIDE LEGISLATIVE SUPPORT SERVICES FOR MAYOR VALERIE AMEZCUA IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. Jennifer L. Hall Alvaro Nunez City Clerk Acting City Manager APPROVED AS TO FORM CONSULTANT Claudia Perez Jonathan T. Martinez Assistant City Attorney City Attorney     City Council 28 – 6 5/7/2024 SECOND AMENDMENT TO CONSULTANT AGREEMENT WITH ANDREW LINARES TO PROVIDE LEGISLATIVE SUPPORT SERVICES FOR COUNCILMEMBER PHIL BACERRA THIS SECOND AMENDMENT to the above-referenced agreement is entered into on May 1, 2024, by and between Andrew Linares (“Consultant”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. The parties entered into Agreement No. N-2023-195 (“Agreement”) dated July 1, 2023, to provide legislative support services for Councilmember Phil Bacerra. B. On November 7, 2023, the parties entered into a First Amendment to the Agreement (#N- 2023-195-01) to extend the term of the Agreement until April 30, 2024, and increase the total “not-to-exceed” amount to the available compensation. The Agreement is current and in effect. C. The parties now wish to further amend the Agreement to increase the total “not to exceed” amount available under the Agreement and to extend the term of the Agreement. No other changes are contemplated by this Second Amendment. The Parties therefore agree: 1. Section 2.a., Compensation, is amended to read as follows: City agrees to pay, and Consultant agrees to accept as total payment for Consultant’s services for City, the amounts listed in sections 2.b. through 2.f. of this Agreement. The total sum to be expended during the term of this Agreement shall not exceed $60,000.00. 2. Section 3, Term, is amended to read as follows: This Agreement shall commence on July 1, 2023 and terminate on June 30, 2024, unless terminated earlier in accordance with Section 15, below. 3. Except as modified by this Second Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect. [signatures on following page]     City Council 28 – 7 5/7/2024 SIGNATURE PAGE FOR SECOND AMENDMENT TO CONSULTANT AGREEMENT WITH ANDREW LINARES TO PROVIDE LEGISLATIVE SUPPORT SERVICES FOR COUNCILMEMBER PHIL BACERRA IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. Jennifer L. Hall Alvaro Nunez City Clerk Acting City Manager APPROVED AS TO FORM CONSULTANT SONIA R. CARVALHO City Attorney Jonathan T. Martinez Andrew Linares Assistant City Attorney     City Council 28 – 8 5/7/2024 SECOND AMENDMENT TO CONSULTANT AGREEMENT WITH VALERIE MAGDALENO TO PROVIDE LEGISLATIVE SUPPORT SERVICES FOR COUNCILMEMBER JESSIE LOPEZ THIS SECOND AMENDMENT to the above-referenced agreement is entered into on May 1, 2024, by and between Valerie Magdaleno (“Consultant”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. The parties entered into Agreement No. N-2023-165 (“Agreement”) dated July 1, 2023, to provide legislative support services for Councilmember Jessie Lopez (then Mayor Pro Tem Jessie Lopez). B. On November 7, 2023, the parties entered into a First Amendment to the Agreement (#N- 2023-165-01) to extend the term of the Agreement until April 30, 2024, revise the Consultant’s hourly rates, and increase the total “not-to-exceed” amount to the available compensation. The Agreement is current and in effect. C. The parties now wish to further amend the Agreement to increase the total “not to exceed” amount available under the Agreement and to extend the term of the Agreement. No other changes are contemplated by this Second Amendment. The Parties therefore agree: 1. Section 2.a., Compensation, is amended to read as follows: City agrees to pay, and Consultant agrees to accept as total payment for Consultant’s services for City, the amounts listed in sections 2.b. through 2.f. of this Agreement. The total sum to be expended during the term of this Agreement shall not exceed $60,000.00. 2. Section 3, Term, is amended to read as follows: This Agreement shall commence on July 1, 2023 and terminate on June 30, 2024, unless terminated earlier in accordance with Section 15, below. 3. Except as modified by this Second Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect. [signatures on following page]     City Council 28 – 9 5/7/2024 City Attorney SIGNATURE PAGE FOR SECOND AMENDMENT TO CONSULTANT AGREEMENT WITH VALERIE MAGDALENO TO PROVIDE LEGISLATIVE SUPPORT SERVICES FOR COUNCILMEMBER JESSIE LOPEZ IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. Jennifer L. Hall Alvaro Nunez City Clerk Acting City Manager APPROVED AS TO FORM CONSULTANT SONIA R. CARVALHO Valerie Magdaleno Jonathan T. Martinez Assistant City Attorney     City Council 28 – 10 5/7/2024 Community Development Agency www.santa-ana.org/community-development Item # 29 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Fiscal Year 2024-25 Annual Action Plan and Budgets for CDBG, HOME, and ESG Programs AGENDA TITLE Public Hearing – Approve the Fiscal Year 2024-25 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. RECOMMENDED ACTION 1. Approve the Fiscal Year 2024-25 Annual Action Plan and authorize the City Manager to submit the Fiscal Year 2024-25 Annual Action Plan to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2024-25 budgets for the Community Development Block Grant (CDBG) Program in the total anticipated amount of $4,808,057 plus $223,848 in program income and $425,915 in re-allocation of prior years’ CDBG funds for a total of $5,457,820; HOME Investment Partnerships grant in the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus $1,009,992 in program income and $7,639,803 in prior year program funds for a total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG) in the anticipated amount of $447,249 from the Grant Year 2024 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with non-profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2024 through June 30, 2026. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with non-profit homeless service providers awarded funds as part of the     City Council 29 – 1 5/7/2024 FY 2024-25 Annual Action Plan and Budgets for CDBG, HOME and ESG Programs May 7, 2024 Page 2 4 2 1 2 approved Emergency Solutions Grant program budget for a term beginning July 1, 2024 through June 30, 2025. GOVERNMENT CODE §84308 APPLIES: No COMMUNITY DEVELOPMENT COMMISSION At its Regular Meeting on March 27, 2024, the Community Development Commission (CDC) held a public hearing to receive resident and stakeholder comments on funding priorities and needs for activities funded with the Community Development Block Grant, HOME Investment Partnerships grant, and Emergency Solutions Grant programs in the Fiscal Year (FY) 2024-25 Annual Action Plan. No comments were received during the meeting. The Community Development Commission recommended approval of the FY 2024-25 Annual Action Plan and Budgets for the CDBG, HOME, and ESG Programs to the City Council by a vote of 5:0. DISCUSSION Every five years, the City of Santa Ana (City) must submit its Five-Year Consolidated Plan to the U.S. Department of Housing and Urban Development (HUD) to receive funding for the Community Development Block Grant (CDBG), the HOME Investment Partnerships (HOME), and the Emergency Solutions Grants (ESG) programs. These federal funds provide for the development of affordable housing, street improvements, park and public facilities improvements, economic development, code enforcement, public services, the expansion and retention of businesses, and for the delivery of services for individuals experiencing homelessness. In general, the Five-Year Consolidated Plan describes how the City will invest and allocate these limited federal funds for and on behalf of the community. In May of 2020, the Five-Year Consolidated Plan for the period of July 1, 2020 to June 30, 2025 was submitted to HUD. As part of this five-year strategic planning process, the City is required to submit an Annual Action Plan each year that describes how the City will achieve the goals stated in the Five-Year Consolidated Plan. This document establishes a one-year investment plan that outlines the intended use of resources in the forthcoming fiscal year. The proposed Annual Action Plan covers Fiscal Year (FY) 2024–25 and seeks to allocate funding where programs and resources will have the maximum positive impact (Exhibit 1). The Annual Action Plan describes the intended use of the City’s federal entitlement grants specifically for FY 2024-25. For FY 2024-25, the City anticipates to receive $4,808,057 in CDBG program funds, $1,605,667 in HOME program funds, and $447,249 in ESG program funds from HUD: Program Allocation CDBG $4,808,057 HOME $1,605,667 ESG $447,249 TOTAL $6,860,973    City Council 29 – 2 5/7/2024 FY 2024-25 Annual Action Plan and Budgets for CDBG, HOME and ESG Programs May 7, 2024 Page 3 4 2 1 2 The various projects and programs covered under the FY 2024-25 Annual Action Plan are designed to serve low-income residents. The FY 2024-25 Annual Action Plan includes the program budgets described in detail below for the CDBG, HOME, and ESG programs respectively. Community Development Block Grant Program Budget The Community Development Block Grant (CDBG) program provides funds to improve low and moderate-income neighborhoods, eliminate blight, and create a more stable economic base. These funds may be used for a diverse range of programs, including affordable housing, street improvements, park and public facilities improvements, economic development, code enforcement, and public services. The City’s anticipated CDBG allocation for FY 2024-25, is $4,808,057 plus $223,848 in program income and $425,915 re-allocation of prior years’ CDBG funds for a total of $5,457,820. The proposed FY 2024-25 CDBG Program Funding Plan consists of the CDC funding recommendations for nonprofit public service programs and staff’s funding recommendations from this year for administration and planning, code enforcement, city capital improvements, and housing. The CDBG Program Funding Plan can be summarized in two general categories: 1) Capital Projects/CDBG Program Funding Plan; and 2) Public Services. A summary of the process and allocation for the FY 2024-25 CDBG Program is provided below for both general categories. Capital Projects/CDBG Program Funding Plan The FY 2024-25 CDBG Program Funding Plan includes the funding allocations for administration and planning, code enforcement in low and moderate-income areas of the city to address health and safety violations, economic development to provide small business grants, nonprofit public services, city capital improvement projects, and single- family rehabilitation grants (Exhibit 2). The CDBG allowable cap of 20% for administration and fair housing services is estimated to be $961,611 for FY 2024-25. Administration is necessary for staffing, compliance, reporting, fiscal management, studies, and monitoring of the entire program. Fair housing is necessary due to CDBG requirements that the City affirmatively further fair housing. Six new city capital improvement projects are recommended for funding for a total of $2,350,000, which includes the following: 1) $1,000,000 for Logan/Chepas Park construction 2) $300,000 Rehabilitation of Parking Facilities 3) $400,000 Sidewalk Improvements 4) $100,000 Cool Pavement Treatment (Angels Park) 5) $100,000 Cool Pavement Treatment (El Salvador Park) 6) $450,000 Outdoor Library at Jerome Park – Pedestrian Walking Trails    City Council 29 – 3 5/7/2024 FY 2024-25 Annual Action Plan and Budgets for CDBG, HOME and ESG Programs May 7, 2024 Page 4 4 2 1 2 The proposed programs and capital improvement projects have been determined to be of highest priority and need by the Executive Directors of the Parks, Recreation, and Community Services Agency, Public Works Agency, and Community Development Agency. These determinations come subsequent to the City's internal application process, ensuring a thorough assessment and alignment with overarching objectives. 2024 CDBG Program Budget General Activity Funding Amount CDBG Program Administration and Fair Housing $ 961,611 Code Enforcement - Enforcement of Housing and Municipal Building Codes $ 825,000 Economic Development $ 100,000 Non-Profit Public Services $ 721,209 Public Facility Improvements, Streets, and Parks $ 2,350,000 Single-Family Housing Rehabilitation $ 500,000 TOTAL $ 5,457,820 City Department 2024-25 Award Community Development Agency - Administration of the CDBG Program. Proposed funding amount calculated based on 20% administrative cap less Fair Housing amount. $886,611 Orange County Fair Housing Council Inc. – Provides fair housing education, landlord tenant counseling, and enforcement services to combat housing discrimination and city administrative support for the residents of the City of Santa Ana. A commitment to further fair housing is a requirement of CDBG funding. $75,000 Code Enforcement – Community Preservation Services $825,000 Economic Development - New Business Start-Up/Micro Enterprise Grants $100,000 Parks, Recreation, Community Services Agency – Logan/Chepas Construction, Outdoor Library Jerome Park Pedestrian Walking Trails $1,450,000 Public Works Agency – Sidewalk Improvements $400,000 Planning and Building Agency - Cool Pavement Treatment Angels Park and El Salvador Park $200,000 Community Development Agency – Rehabilitation of Parking Facilities $300,000 Housing – To address rehabilitation of single-family housing program (Citywide) $500,000 TOTAL $4,736,611     City Council 29 – 4 5/7/2024 FY 2024-25 Annual Action Plan and Budgets for CDBG, HOME and ESG Programs May 7, 2024 Page 5 4 2 1 2 Public Services A maximum of 15% of the Community Development Block Grant (CDBG) funding, in addition to anticipated program income not exceeding 15% for FY 2024-25 ($721,209), is allocated for public services. For the fiscal years 2024-25 and 2025-26, totaling $1,442,416, the City is providing the entire estimated public service allocation to nonprofit organizations for programs with an emphasis on crime prevention, intervention, and suppression for children, youth, and families, economic development, tenant services assistance and programs, health services, and senior services (Exhibit 3). Once the City receives the actual CDBG allocations for FY 2024-25 and FY 2025-26 from HUD, the approved CDBG public service allocation will be increased or decreased in proportion to the actual grant allocation. Should the increase in funding be enough to fund additional nonprofits at the minimum funding level, funds will be allocated to the next highest scoring organization(s). Any remainder will be distributed to already high performing organizations in proportion to their actual grant allocation. Public Service Organizations 2024-26 Award AIDS Services Foundation of OC dba Radiant Health Centers – HIV Care Services $80,000 America on Track – Brighter Futures for Children of Prisoners $80,000 Community Health Initiative Orange County – Community Health Access Program $80,000 Community Legal Aid SoCal – Domestic Violence Prevention Project $80,000 Delhi Center – Teens Engaged in Learning and Leadership $142,416 Girl’s Inc. of Orange County – StrongHer Together $80,000 Human Options – Assisting Domestic Violence Victims $80,000 Lutheran Social Services of Southern California – Victims Intervention Program $80,000 MOMs OC – Maternal Child Health Coordination Program $80,000 Nati's House (dba Neutral Ground) – Summer Night Lights $80,000 Orange County Children's Therapeutic Arts Center – Neighborhood Crime Prevention & Intervention Program $80,000 Project Hope Alliance – On Site Case Management Program $100,000 StandUp for Kids - On Campus Mentoring for Homeless Youth $80,000 Straight Talk Clinic, Inc. – Crisis Intervention and Comprehensive Mental Health Services for Low-Income Santa Ana Residents $80,000 Templo Calvario – Legado Academy $80,000     City Council 29 – 5 5/7/2024 FY 2024-25 Annual Action Plan and Budgets for CDBG, HOME and ESG Programs May 7, 2024 Page 6 4 2 1 2 United Cerebral Palsy Association of OC dba Unlimited Possibilities – Safety Net Fund $80,000 WISEPlace – Steps to Independence $80,000 TOTAL $1,442,416 HOME Investment Partnerships Grant Program Budget The HOME Investment Partnerships (HOME) program provides funds for a wide range of housing-related activities including building, buying, and/or rehabilitating affordable housing for rent or homeownership, or providing direct tenant-based rental assistance to low-income residents. The program’s flexibility allows HOME funds to be used for grants, direct loans, loan guarantees or other forms of credit enhancements, or tenant-based rental assistance or security deposits. At least 15% of HOME funds must be set aside for specific activities to be undertaken by a special type of nonprofit called a Community Housing Development Organization (CHDO). A CHDO is a private nonprofit, community-based organization that has staff with the capacity to develop affordable housing for the community it serves. In order to qualify for designation as a CHDO, the organization must meet certain requirements pertaining to their legal status, organizational structure, and capacity and experience. The City’s anticipated HOME allocation for FY 2024-25 is $1,605,667. The proposed Annual Action Plan for the HOME Program consists of the FY allocation, program income, and prior year HOME resources. The large carryover of prior year resources ($8,649,795) is due to the lengthy development process for affordable housing developments. Staff has also been seeking proposals for affordable homeownership opportunities with the current balance of funds. In this Annual Action Plan, funds are proposed for program administration, the required set-aside for CHDOs, and funds for affordable housing development and rehabilitation. 2024 HOME Program Budget General Activity Funding Amount HOME Program Administration $160,567 HOME CHDO Set-Aside $240,850 Affordable Housing Development and Rehabilitation $1,204,250 Prior Year Resources $8,649,795 TOTAL $10,255,462 The FY 2024-25 HOME Program Funding Plan is not attached as an exhibit because the funding plan is described in the table above.     City Council 29 – 6 5/7/2024 FY 2024-25 Annual Action Plan and Budgets for CDBG, HOME and ESG Programs May 7, 2024 Page 7 4 2 1 2 Emergency Solutions Grant The Emergency Solutions Grants (ESG) program provides funds to assist both sheltered and unsheltered homeless individuals, as well as those on the brink of homelessness, enabling them to swiftly regain stability in permanent housing after experiencing a housing crisis and/or homelessness. Recipients of ESG funding in Orange County include the following entitlement jurisdictions: the County of Orange, City of Anaheim, City of Irvine, City of Santa Ana, and City of Garden Grove. Collectively, this group is referred to as the Orange County ESG Collaborative that was formed over five years ago. On November 7, 2019, three member cities of the Orange County ESG Collaborative jointly released a combined ESG Request for Proposals (RFP) to support the Orange County Continuum of Care's goal to end homelessness (the County of Orange and City of Irvine allocated their funding independent of the ESG Collaborative). The ESG Collaborative accepted applications until December 10, 2019, with supplemental applications and stipulations required for both the City of Santa Ana and Anaheim. The RFP also included a provision for up to four, one-year renewals, that could be exercised independently by each Collaborative member. The Collaborative has opted to exercise its last renewal option for FY 2024-25. Although funding recommendations are made collaboratively, ESG funds must be used to provide eligible activities within each respective jurisdiction in which they are funded. Subrecipients awarded funding in FY 2023-24 and interested in FY 2024-25 funding were required to submit a revised budget and program summary. The City's projected ESG allocation for FY 2024-25 is $447,249. The proposed FY 2024-25 ESG Program Funding Plan includes a list of homeless service providers recommended for funding for FY 2024-25 (Exhibit 4). These funding recommendations are based upon applications received during the 2019 RFP process, taking into account performance metrics and current needs as identified by staff. The budget below is broken down by category to provide more detail on funds allocated to eligible ESG activities: 2024 ESG Program Budget General Activity Funding Amount ESG Program Administration $33,544 Homeless Street Outreach $50,000 Homeless Emergency Shelter $80,000 Homeless Prevention $25,000 Rapid Re-housing $155,000 ESG Data Collection Management (HMIS)$103,705 TOTAL $447,249 Outreach and Engagement In accordance with the regulations at 24 CFR Part 91, the City of Santa Ana’s Citizen Participation Plan requires two public hearings to be conducted annually for the development of the Annual Action Plan. The first public hearing was held before the     City Council 29 – 7 5/7/2024 FY 2024-25 Annual Action Plan and Budgets for CDBG, HOME and ESG Programs May 7, 2024 Page 8 4 2 1 2 Community Development Commission on March 27, 2024 to accept public comments on the funding priorities for the upcoming year that would be included in the draft Annual Action Plan; and the second public hearing will be held before the Santa Ana City Council on May 7, 2024 to accept public comments on the draft Annual Action Plan. In addition, the federal regulations for HUD requires that the draft Annual Action Plan be made available for a 30-day public review and comment period. On March 15, 2024, a public notice was published in three local newspapers that the draft Annual Action Plan was available for review and comment beginning March 15, 2024, and that a public hearing would be held on March 27, 2024 and May 7, 2024. The public hearings were noticed in the Orange County Register in English, La Opinión in Spanish, and Nguoi Viet in Vietnamese. The 30-day public comment period concluded on April 15, 2024. All comments received, including all funding recommendations made by the City Council, will be included in the final Annual Action Plan document. The deadline for submission of the FY 2024-25 Annual Action Plan to HUD is no later than May 15, 2024, 45-days before the end of the City’s current Fiscal Year. FISCAL IMPACT Funds will be budgeted and available in the following grant account (nos. 13518780, 13518782, 13518783, 13518785 and 13018780) upon execution of a grant agreement between the City and HUD and adoption of the FY 2024-25 annual budget: Fiscal Year Grant Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 2024-25 2024 13518780- various Community Development Block Grant CDBG Administration $961,611 FY 2024-25 2024 13518782- various Community Development Block Grant CDBG Housing $500,000 FY 2024-25 2019- 2024 13518783- various Community Development Block Grant CDBG Programs $3,275,000 FY 2024-25 2024 13518783- 69135 Community Development Block Grant CDBG Programs $721,209 Total for FY 2024-25 $5,457,820     City Council 29 – 8 5/7/2024 FY 2024-25 Annual Action Plan and Budgets for CDBG, HOME and ESG Programs May 7, 2024 Page 9 4 2 1 2 Fiscal Year Grant Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 2024-25 2024 13018780- various HOME Investment Partnerships Grant HOME Program $1,605,667 FY 202425 2019- 2023 13018780- various HOME Investment Partnerships Grant HOME Program $8,649,795 Total for FY 2024-25 $10,255,462 Fiscal Year Grant Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 2024-25 2024 13518785- various Emergency Solutions Grant ESG Grant $447,249 Total for FY 2024-25 $447,249 Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2025-26. EXHIBIT(S) 1. FY 2024-25 Annual Action Plan 2. CDBG FY 2024-25 Program Funding Plan 3. CDBG FY 2024-25 Program Summaries 4. ESG FY 2024-25 Program Funding Plan 5. Proofs of Publication Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, Acting City Manager     City Council 29 – 9 5/7/2024 Annual Action Plan 2024 1 OMB Control No: 2506-0117 (exp. 09/30/2021) Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1.Introduction The 2024-25 Action Plan delineates the City of Santa Ana’s strategic blueprint for allocating annual grants from the U.S. Department of Housing and Urban Development (HUD), encompassing Community Development Block Grant (CDBG), Home Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) funds. This plan, marking the fourth year within the overarching Fiscal Years 2020-2024 Consolidated Plan (Con Plan), is ratified by the City Council and approved by HUD. Aligned with HUD’s overarching national agenda, these grant initiatives aim to foster equitable access to decent housing, cultivate a supportive living environment, and promote economic empowerment, particularly for low-and moderate-income individuals and families. To optimize the utilization of finite grant resources, the Action Plan strategically prioritizes areas and population segments with the highest levels of need, aiming to invest in high-leverage opportunities where data indicates the city can maximize the impact of each dollar invested. The Action Plan draws upon the priority needs identified in the 2020 – 2024 Consolidated Plan process, which outlined the city’s key needs and established allocation priorities, along with specific measurable goals to be addressed over the five-year period. It's worth noting that HUD has announced the FY2024 allocations, and the budgets outlined in this Annual Action Plan reflect the actuals based on the FY2024 allocation. 2.Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. HUD’s Community Planning and Development (CPD) Outcome Performance Measurement Framework classifies objectives in three categories: decent housing, a suitable living environment, and economic EXHIBIT 1     City Council 29 – 10 5/7/2024 Annual Action Plan 2024 2 OMB Control No: 2506-0117 (exp. 09/30/2021) opportunity. In Santa Ana’s 2020-2024 Consolidated Plan, the City identified six high priority needs to be addressed through the implementation of activities aligned with seven Strategic Plan goals. The priority needs for Santa Ana include:  Expand the supply of affordable housing  Preserve the supply of affordable housing  Access to and supply of public services  Increase access to and supply of homeless services and facilities  Promote economic opportunity  Improve City public facilities and infrastructure Consistent with HUD’s national goals for HUD CPD programs to provide decent housing opportunities, maintain a suitable living environment and expand economic opportunities for low- and moderate- income residents, the priority needs listed above will be addressed through the implementation of HUD funded activities aligned with the following seven measurable Strategic Plan goals:  Affordable Housing Development, Maintenance, and Preservation  Code Enforcement  Public Service Programs  Homeless Services and Facilities  Economic Development Program  Public Facilities and Infrastructure  Program Administration and Fair Housing Services 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. During the 2022 program year, the City of Santa Ana prioritized program activities to address the impacts of the COVID-19 pandemic within the City of Santa Ana. Activities included rental assistance, small and microbusiness support, homeless prevention, and targeted public service activities. Additionally, during the 2023 program year, the City funded the following activities: 1. Street improvements that included installation of ADA accessible curbs and installation of pedestrian hybrid and rectangular rapid flashing beacons at key areas identified as highest priority based on need. 2. Rehabilitation of park facilities. EXHIBIT 1     City Council 29 – 11 5/7/2024 Annual Action Plan 2024 3 OMB Control No: 2506-0117 (exp. 09/30/2021) 3. Public service activities to support youth, seniors, disabled individuals, and low- and moderate- income residents within the City 4. Code enforcement in targeted neighborhoods 5. Homeless services and prevention activities 6. Single family housing rehabilitation activities to low- and moderate-income households 7. Down payment assistance to low- and moderate-income households 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. Annually, the city meticulously prepares the Action Plan, detailing the initiatives to be undertaken with Community Planning and Development (CPD) funds. To ensure inclusivity and comprehensive input, the City actively engages various stakeholders in the development process, including residents, public members (including City staff), and private agencies providing essential services. These consultations encompass.  Health service providers,  Social services for: children, elderly, disabled, homeless and persons with AIDS  State and local health agencies  Adjacent local governments  Santa Ana and orange County Housing Authority. The draft Action Plan, incorporating the City's proposed allocations of CDBG, HOME, and ESG funds, undergoes a thorough review process, open to public scrutiny for a period of 30 days. This transparent approach ensures that community voices are heard and considered in shaping the city's developmental agenda. 5. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. 6. Summary of comments or views not accepted and the reasons for not accepting them Not applicable. 7. Summary EXHIBIT 1     City Council 29 – 12 5/7/2024 Annual Action Plan 2024 4 OMB Control No: 2506-0117 (exp. 09/30/2021) PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each g rant program and funding source. Agency Role Name Department/Agency CDBG Administrator SANTA ANA Community Development Agency HOME Administrator SANTA ANA Community Development Agency ESG Administrator SANTA ANA Community Development Agency Table 1 – Responsible Agencies Narrative (optional) The City of Santa Ana's Community Development Agency serves as the primary entity responsible for orchestrating the developme nt of the Consolidated Plan. This pivotal department also shoulders the responsibility of preparing key documents such as the Annual Action Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and oversees the administration of crucial programs including CDBG, HOME, and ESG. Consolidated Plan Public Contact Information David Flores Senior Community Development Analyst EXHIBIT 1     City Council 29 – 13 5/7/2024 Annual Action Plan 2024 5 OMB Control No: 2506-0117 (exp. 09/30/2021) Community Development Agency dflores@santa-ana.org 714-647-6561 EXHIBIT 1     City Council 29 – 14 5/7/2024 Annual Action Plan 2024 6 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction As part of the comprehensive 5-year Consolidated Planning process, the City of Santa Ana engaged in extensive consultations with representatives from diverse agencies, groups, and organizations deeply involved in various facets of community development. This inclusive approach aimed to address critical areas such as affordable housing, job creation for low- and moderate-income individuals, and provision of essential services to vulnerable populations, including children, elderly persons, individuals with disabilities, persons living with HIV/AIDS, and those experiencing homelessness. To ensure robust participation and capture a wide range of perspectives, the City utilized multiple avenues for soliciting feedback, including:  Stakeholder/resident surveys  Individual stakeholder consultations  Community meetings  Public hearings  30-day public comment period  Receipt of written comments Through these channels, the City actively sought input from a broad spectrum of stakeholders, fostering dialogue and collaboration to address the diverse needs of the community. The consultation process encompassed engagement with various agencies, groups, and organizations dedicated to housing, community development, and economic empowerment. The invaluable insights garnered from these consultations played a pivotal role in shaping the objectives and goals outlined in the Strategic Plan, ensuring alignment with the community's priorities and aspirations. Below is a representation of the agencies, groups, and organizations consulted, reflecting the comprehensive nature of the engagement process. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)) The City recognizes the importance of careful coordination and alignment among various service providers to maximize the effectiveness of the CDBG program. As a result, during the development of this Consolidated Plan, the City consulted with organizations that provide assisted housing, health services and other community-focused programs. Outreach efforts included surveys including specific questions associated with coordination, invitations to community meetings and follow-up phone interviews where appropriate. EXHIBIT 1     City Council 29 – 15 5/7/2024 Annual Action Plan 2024 7 OMB Control No: 2506-0117 (exp. 09/30/2021) The City further recognizes the importance of continued coordination and alignment during the upcoming five-year planning period with these organizations and agencies. The City will strengthen relationships and alignment among these organizations in the implementation of the NOFA process for CDBG funds and through technical assistance provided to subrecipients of CDBG funds each year. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. Orange County’s homeless Continuum of Care (CoC) is comprised of a network of public, private, faith- based, for-profit, and non-profit service providers who utilize several federal, state and local resources to provide services and facilities for homeless people. The region’s municipalities, including the City of Santa Ana, also provide resources for services that assist the homeless and those at-risk of becoming homeless. Non-profit service and facility providers play a critical role in the current CoC system and in addressing homeless needs within Santa Ana. These organizations provide a range of services throughout the County ranging from job training to creating permanent supportive housing opportunities. These services are available to homeless individuals and households. The CoC guides the development of homeless strategies and the implementation of programs to end homelessness throughout the region. In conducting the City’s Needs Assessment, Santa Ana carefully reviewed the CoC’s current strategy and planning documents to ensure coordination in goals and objectives. Additionally, the City provided a questionnaire to the CoC as well as key service providers operating in Santa Ana to identify the CoC’s perceived needs in the county and its objectives to address the needs of different homeless persons populations, specifically chronically homeless families and individuals, families with children, veterans, unaccompanied youth and persons at risk of homelessness. The City will continue to actively work with the CoC as well as its partners throughout the County to coordinate on the planning and implementation of homeless services and programming. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS In the development of the Consolidated Plan, the City of Santa Ana consulted with numerous housing, social service, and homeless service providers whose work intersects with the goal of reducing and ending homelessness in Orange County and/ or Santa Ana. This consultation provided input on allocation methodologies and approach for ESG programs. The City of Santa Ana regularly coordinates with the Orange County CoC to align performance standards, evaluate outcomes of current initiatives, coordination program policies and procedures related to program design and HMIS administration. EXHIBIT 1     City Council 29 – 16 5/7/2024 Annual Action Plan 2024 8 OMB Control No: 2506-0117 (exp. 09/30/2021) In addition, The City of Santa Ana participates in the Orange County ESG Collaborative, which includes Santa Ana, Anaheim, Garden Grove, and the County of Orange. The Collaborative works very closely with the Continuum of Care. To ensure funds are leveraged to create maximum impact, the Orange County ESG Collaborative has developed aligned values and priorities and makes ESG funding decisions. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities EXHIBIT 1     City Council 29 – 17 5/7/2024 Annual Action Plan 2024 9 OMB Control No: 2506-0117 (exp. 09/30/2021) Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Santa Ana Housing Authority Agency/Group/Organization Type Housing Public Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 2 Agency/Group/Organization ALBI Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 3 Agency/Group/Organization Regional Center of Orange County Agency/Group/Organization Type Services-Persons with Disabilities Regional organization EXHIBIT 1     City Council 29 – 18 5/7/2024 Annual Action Plan 2024 10 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 4 Agency/Group/Organization HIV Planning Council Agency/Group/Organization Type Services-Persons with HIV/AIDS What section of the Plan was addressed by Consultation? HOPWA Strategy Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 5 Agency/Group/Organization AMERICA ON TRACK Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Non-Housing Community Development EXHIBIT 1     City Council 29 – 19 5/7/2024 Annual Action Plan 2024 11 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 6 Agency/Group/Organization Orange County CoC Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 7 Agency/Group/Organization Santa Ana Chamber of Commerce Agency/Group/Organization Type Business and Civic Leaders What section of the Plan was addressed by Consultation? Market Analysis Economic Development EXHIBIT 1     City Council 29 – 20 5/7/2024 Annual Action Plan 2024 12 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, phone interview and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 8 Agency/Group/Organization The GREEN Foundation Agency/Group/Organization Type Services-Health Services-Education What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 9 Agency/Group/Organization HABITAT FOR HUMANITY OF ORANGE COUNTY INC. Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. EXHIBIT 1     City Council 29 – 21 5/7/2024 Annual Action Plan 2024 13 OMB Control No: 2506-0117 (exp. 09/30/2021) 10 Agency/Group/Organization Community Health Initiative of Orange County Agency/Group/Organization Type Services-Health What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 11 Agency/Group/Organization Latino Health Access Agency/Group/Organization Type Services-Health What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 12 Agency/Group/Organization Neighborworks of Orange County Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment EXHIBIT 1     City Council 29 – 22 5/7/2024 Annual Action Plan 2024 14 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 13 Agency/Group/Organization Orange County Labor Foundation Agency/Group/Organization Type Services-Employment Regional organization What section of the Plan was addressed by Consultation? Market Analysis Economic Development Non-Housing Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 14 Agency/Group/Organization Greater Light Family Church Agency/Group/Organization Type Other What section of the Plan was addressed by Consultation? Anti-poverty Strategy Non-Housing Community Development Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 15 Agency/Group/Organization The Kennedy Commission Agency/Group/Organization Type Housing Services - Housing EXHIBIT 1     City Council 29 – 23 5/7/2024 Annual Action Plan 2024 15 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 16 Agency/Group/Organization SECOND BAPTIST CHURCH Agency/Group/Organization Type Other What section of the Plan was addressed by Consultation? Anti-poverty Strategy Non-Housing Community Development Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 17 Agency/Group/Organization HUMAN OPTIONS, INC. Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Employment What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Public Services EXHIBIT 1     City Council 29 – 24 5/7/2024 Annual Action Plan 2024 16 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 18 Agency/Group/Organization Community Legal Aid Service of Orange County Agency/Group/Organization Type Services - Housing Service-Fair Housing Services - Victims What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 19 Agency/Group/Organization Heritage Museum of Orange County Agency/Group/Organization Type Services-Children Services-Education What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 20 Agency/Group/Organization Chispa OC Agency/Group/Organization Type Civic Leaders EXHIBIT 1     City Council 29 – 25 5/7/2024 Annual Action Plan 2024 17 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 21 Agency/Group/Organization YMCA of Orange County Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 22 Agency/Group/Organization COMMUNITY ACTION PARTNERSHIP OF ORANGE COUNTY Agency/Group/Organization Type Regional organization What section of the Plan was addressed by Consultation? Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 23 Agency/Group/Organization WISE PLACE Agency/Group/Organization Type Services-Victims of Domestic Violence Services-homeless EXHIBIT 1     City Council 29 – 26 5/7/2024 Annual Action Plan 2024 18 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, phone interview and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 24 Agency/Group/Organization CSU Fullerton Agency/Group/Organization Type Services-Education Business Leaders What section of the Plan was addressed by Consultation? Non-Housing Community Development Meeting Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 25 Agency/Group/Organization Santa Ana Downtown Inc. Agency/Group/Organization Type Business Leaders What section of the Plan was addressed by Consultation? Market Analysis Economic Development EXHIBIT 1     City Council 29 – 27 5/7/2024 Annual Action Plan 2024 19 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by phone interview. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 26 Agency/Group/Organization MERCY HOUSE Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 27 Agency/Group/Organization City Net Agency/Group/Organization Type Services-homeless EXHIBIT 1     City Council 29 – 28 5/7/2024 Annual Action Plan 2024 20 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by phone interview. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 28 Agency/Group/Organization Orange County Emergency Management Bureau Agency/Group/Organization Type Agency - Managing Flood Prone Areas Agency - Emergency Management What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 29 Agency/Group/Organization Boy's and Girl's Club of Central Orange Coast Agency/Group/Organization Type Services-Children EXHIBIT 1     City Council 29 – 29 5/7/2024 Annual Action Plan 2024 21 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 30 Agency/Group/Organization Building Healthy Communities Agency/Group/Organization Type Services-Health Planning organization What section of the Plan was addressed by Consultation? Housing Need Assessment Lead-based Paint Strategy Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 31 Agency/Group/Organization CASA of Orange County Agency/Group/Organization Type Services-Children Child Welfare Agency Foster Care Agnecy/Facility EXHIBIT 1     City Council 29 – 30 5/7/2024 Annual Action Plan 2024 22 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Homelessness Needs - Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 32 Agency/Group/Organization Charitable Ventures of Orange County Agency/Group/Organization Type Regional organization What section of the Plan was addressed by Consultation? Market Analysis Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 33 Agency/Group/Organization Com-Link Agency/Group/Organization Type Civic Leaders What section of the Plan was addressed by Consultation? Housing Need Assessment Anti-poverty Strategy EXHIBIT 1     City Council 29 – 31 5/7/2024 Annual Action Plan 2024 23 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 34 Agency/Group/Organization DELHI CENTER Agency/Group/Organization Type Services-Elderly Persons Services-Health Services-Education What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 35 Agency/Group/Organization Fair Housing Council of Orange County Agency/Group/Organization Type Service-Fair Housing Regional organization What section of the Plan was addressed by Consultation? Housing Need Assessment Market Analysis Anti-poverty Strategy Lead-based Paint Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development EXHIBIT 1     City Council 29 – 32 5/7/2024 Annual Action Plan 2024 24 OMB Control No: 2506-0117 (exp. 09/30/2021) 36 Agency/Group/Organization Goodwill Tierney center Agency/Group/Organization Type Services-homeless Services - Veterans What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homelessness Needs - Veterans Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 37 Agency/Group/Organization INTERVAL HOUSE Agency/Group/Organization Type Services-Victims of Domestic Violence Services-homeless Services - Victims What section of the Plan was addressed by Consultation? Homeless Needs - Families with children Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 38 Agency/Group/Organization KidWORKS Agency/Group/Organization Type Services-Education What section of the Plan was addressed by Consultation? Economic Development Non-Housing Community Development EXHIBIT 1     City Council 29 – 33 5/7/2024 Annual Action Plan 2024 25 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 39 Agency/Group/Organization LUTHERAN SOCIAL SERVICES OF SOUTHERN CALIFORNIA Agency/Group/Organization Type Services - Housing Services-homeless Services-Health Services-Education Services-Employment What section of the Plan was addressed by Consultation? Housing Need Assessment Economic Development Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 40 Agency/Group/Organization Mental Health Agency of Orange County Agency/Group/Organization Type Services-Persons with Disabilities Services-Health Health Agency Publicly Funded Institution/System of Care What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Housing Community Development EXHIBIT 1     City Council 29 – 34 5/7/2024 Annual Action Plan 2024 26 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 41 Agency/Group/Organization Natis' House Neutral Ground Agency/Group/Organization Type Services-Children Services-Education What section of the Plan was addressed by Consultation? Non-Housing Community Development Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 42 Agency/Group/Organization OC Partnership Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 43 Agency/Group/Organization OneOC Agency/Group/Organization Type Regional organization EXHIBIT 1     City Council 29 – 35 5/7/2024 Annual Action Plan 2024 27 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 44 Agency/Group/Organization Orange County Business Council Agency/Group/Organization Type Business Leaders What section of the Plan was addressed by Consultation? Market Analysis Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 45 Agency/Group/Organization ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER Agency/Group/Organization Type Services-Children Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development EXHIBIT 1     City Council 29 – 36 5/7/2024 Annual Action Plan 2024 28 OMB Control No: 2506-0117 (exp. 09/30/2021) 46 Agency/Group/Organization ORANGE COUNTY HEALTH CARE AGENCY Agency/Group/Organization Type Health Agency Publicly Funded Institution/System of Care What section of the Plan was addressed by Consultation? Lead-based Paint Strategy Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 47 Agency/Group/Organization Orange County Social Services Agency Agency/Group/Organization Type Child Welfare Agency What section of the Plan was addressed by Consultation? Homelessness Needs - Unaccompanied youth Lead-based Paint Strategy Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 48 Agency/Group/Organization Orange County Water District Agency/Group/Organization Type Agency - Management of Public Land or Water Resources What section of the Plan was addressed by Consultation? Non-Housing Community Development EXHIBIT 1     City Council 29 – 37 5/7/2024 Annual Action Plan 2024 29 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 49 Agency/Group/Organization Public Law Center Agency/Group/Organization Type Services - Housing Service-Fair Housing Services - Victims What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 50 Agency/Group/Organization Santa Ana Police Dept-Heart Agency/Group/Organization Type Agency - Emergency Management What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 51 Agency/Group/Organization Santa Ana Senior Center Agency/Group/Organization Type Services-Elderly Persons EXHIBIT 1     City Council 29 – 38 5/7/2024 Annual Action Plan 2024 30 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 52 Agency/Group/Organization Santa Ana Workforce Investment Board Agency/Group/Organization Type Services-Employment Planning organization What section of the Plan was addressed by Consultation? Market Analysis Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 53 Agency/Group/Organization Second Chance Orange County Agency/Group/Organization Type Services-Persons with Disabilities Services-Health What section of the Plan was addressed by Consultation? Housing Need Assessment Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. EXHIBIT 1     City Council 29 – 39 5/7/2024 Annual Action Plan 2024 31 OMB Control No: 2506-0117 (exp. 09/30/2021) 54 Agency/Group/Organization Small Business Development Center SBDC Agency/Group/Organization Type Services-Employment What section of the Plan was addressed by Consultation? Market Analysis Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 55 Agency/Group/Organization Taller San Jose Hope Builders Agency/Group/Organization Type Services-Employment What section of the Plan was addressed by Consultation? Market Analysis Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 56 Agency/Group/Organization Templo Calvario CDC Agency/Group/Organization Type Services-Education What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. EXHIBIT 1     City Council 29 – 40 5/7/2024 Annual Action Plan 2024 32 OMB Control No: 2506-0117 (exp. 09/30/2021) 57 Agency/Group/Organization VAMC Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homelessness Needs - Veterans Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 58 Agency/Group/Organization The Cambodian Family Agency/Group/Organization Type Services - Immigrant Families What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Housing Community Development Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. Identify any Agency Types not consulted and provide rationale for not consulting The City maintains a list of agencies, organizations and other stakeholders that have expressed an interest in City’s CDBG program and invited representatives from each entity to participate at multiple points in the planning process. All agencies were strongly encouraged to attend meetings and participate in surveys. Any agency or organization that was not consulted and would like to be included in the City’s list of stakeholders, the agency or organization may contact the Community Development Department at the contact information provided for this Consolidated Plan. EXHIBIT 1     City Council 29 – 41 5/7/2024 Annual Action Plan 2024 33 OMB Control No: 2506-0117 (exp. 09/30/2021) Other local/regional/state/federal planning efforts considered when preparing the P lan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Orange County Community Investment Board Both the CEDS and Strategic Plan identify a goal of improving economic opportunities for low- and moderate-income residents 2019 CoC Funding Application Orange County CoC The CoC application identifies a strategy to continue to address homelessness through a coordinated and aligned approach 10 Year Plan to End Homelessness Orange County CoC Both the 10-Year Plan and Consolidated Plan emphasize a comprehensive and coordinated approach to address homelessness Housing Element Santa Ana Both the Housing Element and Consolidated Plan establish a goal of increasing the supply and availability of affordable housing options throughout the City 5-year Strategic Plan Santa Ana Housing Authority In line with the Consolidated Plan, the Housing Authority has established goals to increase the supply of affordable housing and to affirmatively further access to fair housing Table 3 – Other local / regional / federal planning efforts Narrative (optional) The City invited regional planning organizations, state agencies and adjacent units of local government to participate in the City’s surveys and community meetings. Additionally, Santa Ana conducted email outreach to all adjacent units of local government to share in the identification of regional housing and community development needs. Throughout the implementation of the Consolidated Plan process, the City of Santa Ana consults and coordinates activities with local units of government and monitors state programs and regulations to leverage local HUD funding. EXHIBIT 1     City Council 29 – 42 5/7/2024 Annual Action Plan 2024 34 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal -setting Summarize As part of the Annual Action Plan process, the City of Santa Ana actively encouraged residents from across the City to participate in identifying needs and issues to inform the housing and community development needs assessment. In an effort to broaden engagement, the City facilitated two public hearings to gather feedback on annual needs and programming. FY 2024/25 Annual Action Plan Citizen Participation The City of Santa Ana has a citizen participation plan to guide the City's CDBG citizen participation process. All of Santa Ana’s citizens are encouraged to participate in the planning, development, and implementation of the Annual Action Plans. Organizations receiving direct CDBG funding are in regular contact with City staff. Other organizations are consulted as needed or have been present at various public hearings held by the City. Two public hearings are held each year by the City to discuss issues related to the Consolidated Plan as well as the Annual Action Plan. The first hearing focuses on the needs of the community and development of the Annual Action Plan and provides citizens with an opportunity to comment on the draft Annual Action Plan. The second public hearing focuses on performance as they relate to housing, homelessness, accessibility, and community development needs, such as infrastructure and public services. In all cases, a Notice of Public Hearing is published at least 15 days prior to the hearing to provide residents with adequate notice. A draft 2024/25 Annual Action Plan was available for public comment for a minimum 30-day period (March 15 – April 15, 2024). The Community Development Commission held a public hearing on March 27, 2024 providing residents and interested parties another opportunity to comment on the 2024/25 Annual Action Plan prior to approval by the City Council on May 7, 2024 and submittal to HUD. The table on the subsequent page documents the City’s approach to resident engagement. EXHIBIT 1     City Council 29 – 43 5/7/2024 Annual Action Plan 2024 35 OMB Control No: 2506-0117 (exp. 09/30/2021) Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response/attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) 1 Community Meetings Non- targeted/broad community The City participated in several community meetings to obtain input on the 2024- 2025 AAP. n/a n/a n/a 2 Newspaper Ad Non- targeted/broad community A newspaper advertisement was published on March 15, 2024 soliciting public comment on the Draft FY 2024/25 AAP and notified the public of the two required a public hearings to approve the Plan scheduled for March 27, 2024 and May 7, 2024. n/a n/a n/a EXHIBIT 1     City Council 29 – 44 5/7/2024 Annual Action Plan 2024 36 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Order Mode of Outreach Target of Outreach Summary of response/attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) 3 Public Hearing Non- targeted/broad community The City Facilitated a public hearing before the Community Development Commission on March 27, 2024 and before the regular Council meeting on May 7, 2024 to hear comments on the priority needs for the AAP. n/a n/a n/a Table 4 – Citizen Participation Outreach EXHIBIT 1     City Council 29 – 45 5/7/2024 Annual Action Plan 2024 37 OMB Control No: 2506-0117 (exp. 09/30/2021) Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction HUD has not announced the FY2024 allocations and the budgets listed in this Annual Action Plan are estimates based on the FY2023 allocation. The City of Santa Ana anticipates that it will continue to receive CDBG, HOME, and ESG funding during the duration of this Co nsolidated Plan cycle. When accounting for program income and prior year resources, the City anticipates that it will have the following funding to target to its strategic goals and priorities:  CDBG: $4,808,057  HOME: $1,605,667  ESG: $ 447,249 All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation mounts. On February 28, 2023 HUD released he FY22 CPD program formula for the CDBG, HOME, and ESG programs. The allocations reflect a nearly 4.5% cut to CDBG in FY23, increased funding for HOME, level funding for ESG program. The City’s actual allocations are as follows: CDBG – EXHIBIT 1     City Council 29 – 46 5/7/2024 Annual Action Plan 2024 38 OMB Control No: 2506-0117 (exp. 09/30/2021) $4,808,057 HOME – $1,605,667 and ESG – $447,249 Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services 4,808,057 223,848 425,915 5,457,820 4,032,409 Funding to support housing, community and economic development activities throughout Santa Ana. EXHIBIT 1     City Council 29 – 47 5/7/2024 Annual Action Plan 2024 39 OMB Control No: 2506-0117 (exp. 09/30/2021) Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ HOME public - federal Acquisition Homebuyer assistance Homeowner rehab Multifamily rental new construction Multifamily rental rehab New construction for ownership TBRA 1,605,667 1,009,992 7,639,803 10,255,462 637,150 Funding to support the development and preservation of affordable housing throughout Santa Ana. ESG public - federal Conversion and rehab for transitional housing Financial Assistance Overnight shelter Rapid re-housing (rental assistance) Rental Assistance Services Transitional housing 447,249 0 0 447,249 98,771 Funding to support the development of homeless facilities and the delivery of services to homeless and those at-risk of becoming homeless in Santa Ana. Table 5 - Expected Resources – Priority Table EXHIBIT 1     City Council 29 – 48 5/7/2024 Annual Action Plan 2024 40 OMB Control No: 2506-0117 (exp. 09/30/2021) Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City acknowledges the inherent limitations of its annual entitlement in addressing the multifaceted needs of the community. Recognizing this shortfall, the City adopts a proactive approach to leverage resources effectively in pursuit of its objectives. Collaborating closely with private, state, and local partners, the City endeavors to maximize the impact of its HUD CPD funds. In the case of the ESG program, stringent matching requirements are imposed on sub-recipients, ensuring that funding is augmented by additional resources. These requirements necessitate sub-recipients to demonstrate matching dollars both prior to funding and at each quarterly invoice. To bolster ESG funds, strategic partnerships are forged with entities like the OC Collaborative, while exploring supplementary funding avenues tailored to support programs addressing homelessness. This includes leveraging opportunities with resources like the Housing Choice Voucher Program and HOME funds. The City administration fully grasps the inadequacy of relying solely on annual entitlements and formula allocations to address its comprehensive needs. Hence, it actively pursues funding partnerships capable of complementing its investments in CDBG, HOME, and ESG programs. Given the persistent demand for affordable housing and vital services, the City proactively seeks additional funding streams from state grants and diverse public and private entities. Furthermore, matching requirements are meticulously fulfilled through a combination of eligible financial resources and in-kind services, a practice the City remains committed to perpetuating. Moving forward, the City will persist in seeking both financial and non-financial matches to optimize the utilization of available resources and augment the impact of its initiatives. EXHIBIT 1     City Council 29 – 49 5/7/2024 Annual Action Plan 2024 41 OMB Control No: 2506-0117 (exp. 09/30/2021) If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The Santa Ana Housing Authority owns the parcel at 2101 N Spurgeon Street (also identified as 302 E. Twenty-Second Street). This parcel is approximately 27,817 square feet in size. It is currently zoned R1 for single family residences, which allows one house per lot. The vacant, undeveloped lot was purchased from CalTrans and was a remnant parcel from a freeway-widening project. The property is irregular in shape and below the minimum lot size for a residential lot. The City and Housing Authority are currently assessing the necessary variances and other approvals necessary to support development on this lot. The City of Santa Ana also owns parcels at 1306, 1309, 1315, 1319, 1323, 1327, 1333, 1337, 1341 1345, 1401, 1405, 1409, 1415, 1419, 1423, 1433, 1441 S. Bristol St. These parcels rarnge in size from 4,000 square feet to 7968 square feet in size Current Zoning is SP1 Bristol Street Corridor Specific Plan - park or open space zoning district. Parcels were purchased using CDBG Section 108 Guaranteed Loan Fund. The City is currently assessing the necessary variances and other approvals necessary to support home ownership housing development opportunities on these lots. In addition, Santa Ana will comply with new State requirements under AB1486 and AB1255 to inventory and support developers to access and utilize surplus municipal and state land for the construction of affordable housing. If such sites are identified, the City will consider the use of HUD or other resources to assist with site preparation. Discussion n/a EXHIBIT 1     City Council 29 – 50 5/7/2024 Annual Action Plan 2024 42 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Affordable Housing Development & Maintenance 2020 2024 Affordable Housing Citywide Expand the supply of affordable housing Preserve the supply of affordable housing 2 Code Enforcement 2020 2024 Affordable Housing Citywide Preserve the supply of affordable housing CDBG: $825,000 Housing Code Enforcement/Foreclosed Property Care: 2500 Household Housing Unit 3 Public Service Programs 2020 2024 Non-Homeless Special Needs Non-Housing Community Development Citywide Access to and supply of public services CDBG: $721,209 Public service activities other than Low/Moderate Income Housing Benefit: 2500 Persons Assisted EXHIBIT 1     City Council 29 – 51 5/7/2024 Annual Action Plan 2024 43 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 4 Homeless Services and Facilities 2020 2024 Homeless Citywide Increase access to and supply of homeless services ESG: $447,249 Tenant-based rental assistance / Rapid Rehousing: 25 Households Assisted Homeless Person Overnight Shelter: 150 Persons Assisted Homelessness Prevention: 35 Persons Assisted 5 Public Facilities & Infrastructure 2020 2024 Non-Housing Community Development Citywide Improve City public facilities and infrastructure CDBG: $2,350,000 Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit: 4500 Persons Assisted EXHIBIT 1     City Council 29 – 52 5/7/2024 Annual Action Plan 2024 44 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 6 Program Administration & Fair Housing Services 2020 2024 Affordable Housing Public Housing Homeless Non-Homeless Special Needs Non-Housing Community Development Citywide Expand the supply of affordable housing Preserve the supply of affordable housing Access to and supply of public services Increase access to and supply of homeless services Promote Economic Opportunity Improve City public facilities and infrastructure CDBG: $961,611 HOME: $170,623 ESG: $33,544 Other: 1 Other 7 Economic Development Programs 2020 2024 Non-Housing Community Development Citywide Promote Economic Opportunity CDBG: $100,000 Other: 16 Other Table 6 – Goals Summary Goal Descriptions EXHIBIT 1     City Council 29 – 53 5/7/2024 Annual Action Plan 2024 45 OMB Control No: 2506-0117 (exp. 09/30/2021) 1 Goal Name Affordable Housing Development & Maintenance Goal Description Provide funding for the acquisition, construction, rehabilitation and provision of affordable rental and ownership housing. 2 Goal Name Code Enforcement Goal Description Support code enforcement activities to ensure residential properties are safe and suitable for habitation 3 Goal Name Public Service Programs Goal Description Working with local and regional nonprofits and service providers, Santa Ana will provide funding to ensure the provision of critical services and activities to low- and moderate-income residents and special needs populations throughout the City. 4 Goal Name Homeless Services and Facilities Goal Description Working together with local and regional stakeholders, Santa Ana will continue to promote the implementation of a cohesive and coordinated homeless system. In doing so, Santa Ana will invest in projects that ensure that homeless households from all sub-populations are supported to return to permanent housing as quickly as possible; receive strength-based services that emphasize recovery, as needed; receive only what they need to be returned to housing quickly and to be as self-reliant as possible; and are assisted in preventing homeless from occurring in the first place. 5 Goal Name Public Facilities & Infrastructure Goal Description In collaboration with other city agencies, rehabilitate public facilities and streets to increase ADA accessibility, improve facilities and infrastructure to better meet the needs of residents, and implement measures to mitigate and reduce vandalism and graffiti in the City. 6 Goal Name Program Administration & Fair Housing Services Goal Description Ensure the management of a compliant and efficient HUD programs and provide funding to promote the implementation of fair housing services and activities throughout the City. EXHIBIT 1     City Council 29 – 54 5/7/2024 Annual Action Plan 2024 46 OMB Control No: 2506-0117 (exp. 09/30/2021) 7 Goal Name Economic Development Programs Goal Description Support workforce training and development and business assistance via training, technical assistance and general support to microbusinesses operating in Santa Ana. 16 Businesses will be served. EXHIBIT 1     City Council 29 – 55 5/7/2024 Annual Action Plan 2024 47 OMB Control No: 2506-0117 (exp. 09/30/2021) Projects AP-35 Projects – 91.220(d) Introduction During Program Year 2024, the City of Santa Ana will prioritize and fund the projects listed below. HUD has not yet announced the FY2024 allocations and the budgets listed in this Annual Action Plan are estimates based on the FY2023 allocation. The City of Santa Ana will proportionally adjust each project allocation in accordance with the final allocation announcements from HUD. Projects # Project Name Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Santa Ana uses a place-based strategy during the planning period. The geographic distribution of funding is predicated somewhat on the nature of the activity to be funded. It is the City’s intent to fund activities in the areas most directly affected by the needs of low-income residents and those with other special needs. The Annual Action Plan directs investment geographically to an area benefit neighborhood. The City will continue to work closely with its partners to identify and overcome any obstacles to address the needs of underserved populations. EXHIBIT 1     City Council 29 – 56 5/7/2024 Annual Action Plan 2024 48 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-38 Project Summary Project Summary Information Project Name Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the number and type of families that will benefit from the proposed activities <TYPE=[pivot_table] REPORT_GUID=[54A4ED67473EDAEE248792836A1D83B0]> EXHIBIT 1     City Council 29 – 57 5/7/2024 Annual Action Plan 2024 49 OMB Control No: 2506-0117 (exp. 09/30/2021) EXHIBIT 1     City Council 29 – 58 5/7/2024 Annual Action Plan 2024 50 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low -income and minority concentration) where assistance will be directed HUD resources will be strategically allocated citywide, with a paramount focus on catering to the essential requirements of low- and moderate-income residents. In assessing prospective initiatives and endeavors, the city will diligently design projects to give precedence to neighborhoods with a significant concentration of low- and moderate-income inhabitants. The accompanying map delineates Census block groups where a minimum of 51% of residents fall within this income bracket, serving as a guide for prioritizing funding allocation in these areas. Geographic Distribution Target Area Percentage of Funds Citywide 100 Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically The City will spend more than 70 percent of its entitlement funds in areas or for persons that are predominately low and moderate income. All CDBG-funded public service programs and HOME-funded affordable housing projects will be available to eligible persons citywide. The City identified community needs such as improvements to public facilities, insufficient social and homeless related services, and dilapidated housing conditions within these neighborhoods. The entitlement funds will help address these community needs. Discussion In Santa Ana, the allocation of funding isn't bound by specific target areas. Instead, the city prioritizes funding based on meeting community needs while adhering to HUD regulations and requirements. EXHIBIT 1     City Council 29 – 59 5/7/2024 Annual Action Plan 2024 51 OMB Control No: 2506-0117 (exp. 09/30/2021) Affordable Housing AP-55 Affordable Housing – 91.220(g) Introduction The Annual Action Plan specifies goals for the number of homeless, non-homeless, and special needs households to be provided affordable housing within the program year. The plan also indicates the number of affordable housing units that will be provided by program type, including rental assistance, production of new units, rehabilitation of existing units, or acquisition of existing units. For the purpose of this section, the term "affordable housing" is defined in the HOME regulations at 24 CFR 92.252 for rental housing and 24 CFR 92.254 for homeownership. The City of Santa Ana does not prioritize specific housing programs for special needs populations but serves these populations through all housing programs. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 30 Special-Needs 0 Total 30 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 25 The Production of New Units 0 Rehab of Existing Units 25 Acquisition of Existing Units 0 Total 50 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion n/a EXHIBIT 1     City Council 29 – 60 5/7/2024 Annual Action Plan 2024 52 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-60 Public Housing – 91.220(h) Introduction The Santa Ana Housing Authority administers 1,793 Housing Choice Vouchers and does not own or operate and public housing units. The Santa Ana Housing Authority was consulted during this consolidated planning process. It is the intention of the Authority to continue to provide safe, attractive affordable housing to its HCV clients. Actions planned during the next year to address the needs to public housing Not applicable, the City of Santa Ana does not manage public housing developments. Actions to encourage public housing residents to become more involved in management and participate in homeownership SAHA increases resident involvement through resident involvement in presentations at community meetings, online communication, public notices, and public hearings. A broad citizen participation process is maintained with traditional and electronic communication being used to notify the community of ongoing planning efforts. The City of Santa Ana maintains coordination with public agencies, private entities, and community residents through the City of Santa Ana’s Neighborhood Initiatives Program (NIP). This assists more than 60 neighborhood associations in Santa Ana by providing a conduit for two-way communication between residents and the City. Grant funding is administered to increase housing availability and accessibility to residents to encourage greater participation in homeownership. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance Not applicable. Discussion n/a EXHIBIT 1     City Council 29 – 61 5/7/2024 Annual Action Plan 2024 53 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction The needs of individuals experiencing homelessness and persons with special needs are complex and require a wide range of specialized services. Numerous agencies are typically involved in the care of these individuals, providing distinct services such as housing, mental health counseling, employment training, and case management services. A number of activities and services are funded to help the needs of individuals experiencing homelessness and other special needs populations. Overall, these services address the high priority of reducing homelessness and the threat of becoming homeless, as well as providing necessary supportive services. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Through this Action Plan, the City of Santa Ana will continue to prioritize support and assistance to unhoused individuals and those at imminent risk of becoming homeless. Through HUD and non-HUD resources, the City will continue to: 1. Prioritize street outreach through the Quality of Life Teams/HEART and contracted outreach and engagement teams. 2. Preserve existing and increase the supply of permanent supportive housing 3. Preserve existing and increase the supply of affordable housing 4. Provide housing services and assistance to special needs populations 5. Improve critical services to low-income and special needs populations 6. Coordinate services within the City as well as regionally in collaboration with the Continuum of Care 7. Collaborate with all communities in Orange County to address homelessness with coordinated, regional approaches 8. Operate a low-barrier, year-round, 24-hour, 200 bed Navigation Center. 9. Invest in homelessness diversion and prevention strategies and programming. 10. Develop a homelessness response system that reduces the growing number of individuals & families, who identify as BIPOC, and are experiencing homelessness. 11. Fund programming and solutions that assist individuals and families experiencing homelessness become permanently and stably housed, including RRH programs for individuals and TAY. EXHIBIT 1     City Council 29 – 62 5/7/2024 Annual Action Plan 2024 54 OMB Control No: 2506-0117 (exp. 09/30/2021) 12. Improve upon current strategies to decrease average length of time that persons are enrolled in street outreach, emergency shelter, transitional housing and time prior to move-in for persons enrolled in RRH and permanent housing programs by ensuring the approach follows housing first and is client-centered. 13. Focus on housing stabilization practices during program enrollment prior to program exit. 14. Assist participants in becoming reintegrated into their community so they may access support services as needed. 15. Improve regional street outreach and engagement coordination, specifically for people with disabling conditions experiencing homelessness Addressing the emergency shelter and transitional housing needs of homeless persons The County of Orange operates a year-round emergency shelter in the City of Santa Ana that provides safe sleep, meals and supportive services for over 400 individuals. The City of Santa Ana operates a year-round Navigation Center in the City of Santa Ana that provides safe sleep, meals, and supportive services for 200 individuals. Together, over 600 individuals are assisted off of the streets and into emergency shelter in the City of Santa Ana. In addition to these shelters, the one year actions will address the needs of individuals who are homeless that include unaccompanied women, victims of domestic violence, chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth. The range of services include emergency shelter, transitional housing and permanent supportive housing. ESG funds will provide assistance for street outreach services, homeless prevention and rapid re-housing. The ESG funded HEART outreach team, along with the Quality of Life Team and the City’s selected Outreach contractor, will provide outreach and engagement services through-out the City. In addition, the County of Orange provides a street outreach and engagement program throughout the County, including Santa Ana. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City supports a number of programs to assist low-income individuals and families to avoid becoming homeless, including Section 8 Housing Choice vouchers. Other support services, such as job training assistance, food assistance, and counseling are also available to help individuals recover from homelessness and to avoid becoming homeless. The City works closely with the Continuum of Care to prioritize permanent housing for the most vulnerable chronically homeless individuals. Case EXHIBIT 1     City Council 29 – 63 5/7/2024 Annual Action Plan 2024 55 OMB Control No: 2506-0117 (exp. 09/30/2021) management services are offered in all programs to help prevent individuals from falling back into homelessness. ESG Rapid Re-Housing dollars are utilized to in this effort. The Santa Ana Housing Authority along with other Orange County Housing Authorities recently entered into an agreement with Cal Optima to address the complex challenges of people facing housing insecurity, offering care coordination and a broad range of community-based services to improve health outcomes. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housin g, health, social services, employment, education, or youth needs. The ESG program will fund homelessness prevention and rapid re-housing programs including utility and security deposit assistance as well as rental assistance. The City’s Outreach teams provide bus tickets for individuals seeking family reunification; often following a release from a correctional facility. These teams will also continue to partner with local hospitals to provide trainings to address discharge. The Jail Release Outreach program will continue to offer resources for individuals exiting the Santa Ana Jail. Additionally, the County of Orange is equipped to serve people discharged from publicly funded institutions or systems of care such as health care facilities or correction programs. The County and City Navigation Centers are options for individuals who have no other permanent housing option. Discussion n/a EXHIBIT 1     City Council 29 – 64 5/7/2024 Annual Action Plan 2024 56 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-75 Barriers to affordable housing – 91.220(j) Introduction: The City has identified barriers and constraints hindering the development of affordable housing as a pivotal aspect of its Housing Element. Several challenges impede the expansion of affordable housing in Santa Ana. 1. he disparity between income and housing costs, coupled with the overall cost of living, poses a significant hurdle. 2. Federal resources allocated to programs like the Section 8 Program fall short of the actual need within the community. 3. Attaining homeownership remains unattainable for a large portion of Santa Ana residents. 4. Scarce housing vacancies contribute to escalating rental prices. 5. High land costs and a shortage of vacant land hinder future growth opportunities. 6. Various obstacles to achieving Fair Housing goals persist. The California Department of Housing and Community Development (HCD) is presently reviewing the City's Housing Element for the 6th cycle. Scheduled for adoption by the City Council in May 2022, the Housing Element will subsequently undergo certification by HCD. Actions it planned to remove or ameliorate the negative effect s of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment Santa Ana remains steadfast in its commitment to actively support the development and preservation of affordable housing, while actively seeking opportunities to harness additional state, local, or non- governmental funding resources to expand housing options citywide. By diligently adhering to AB 1486, known as the Surplus Lands Act, and continually monitoring state land availability as outlined in Executive Order N-06-19, the City is poised to identify underutilized parcels primed for potential affordable housing project. With the recent update to the Housing Element for the 6th cycle, Santa Ana has integrated AB 686 requirements for fair housing into an Assessment of Fair Housing appendix. Through this comprehensive process, the City has delineated city-specific and regional objectives aimed at surmounting barriers to affordable housing and promoting fair housing practices. The primary aim of this assessment is to EXHIBIT 1     City Council 29 – 65 5/7/2024 Annual Action Plan 2024 57 OMB Control No: 2506-0117 (exp. 09/30/2021) ensure equitable housing choices for all residents, with a dual focus on preventing discrimination and mitigating housing segregation. Santa Ana remains dedicated to realizing the objectives outlined in the Assessment of Fair Housing, diligently working towards fostering inclusive and equitable housing opportunities for its diverse population. Discussion: n/a EXHIBIT 1     City Council 29 – 66 5/7/2024 Annual Action Plan 2024 58 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-85 Other Actions – 91.220(k) Introduction: The City of Santa Ana will undertake a range of activities targeted to address the needs of the City’s low- and moderate-income and underserved individuals and households. Underserved individuals includes elderly, persons with a disability, youth, homeless, veterans, victims of domestic violence, and extremely low-income households. The City will continue to prioritize a holistic and targeted approach to address homelessness in the City through dedicated City staff, the continued use of Quality of Life Teams, and a close partnership with local and regional organizations and stakeholders. Actions planned to address obstacles to meeting underserved needs To effectively address the obstacles to meeting the needs of underserved individuals, the City will work closely with its network of local and regional partners and nonprofits to continually identify the most pressing needs and barriers to effectively delivering public services, housing and other programs. Building off this input, the City will prioritize public and social service programs that most align with the needs of these populations. The City will rely on its partners to assist in communication and messaging to ensure that underserved households are able to access and utilize these programs and services. Actions planned to foster and maintain affordable housing To foster and maintain affordable housing in the City, Santa Ana will focus on programs and activities that support the development and preservation of affordable housing activities. Wherever possible, the City will work to leverage additional resources (including other federal, state, and local resources) to more effectively and efficiently foster and maintain affordable housing. Activities include:  Construction of new rental and homeownership units  Rehabilitation and/ or preservation of existing rental units  Homeowner rehabilitation programs for low- and moderate-income households Actions planned to reduce lead-based paint hazards To address and reduce the problems caused by exposure to lead-based paint, the City has implemented a lead paint hazard identification and notification process as part of its housing programs. This process been designed to comply with HUD’s lead-based paint hazard regulations (Title X) which became effective in September 2000 and was implemented in Santa Ana in January 2002. All owner-occupied housing units rehabilitated or constructed prior to 1979 are inspected for lead-based paint hazards. If the inspection finds potential lead-based paint hazards, the subject property is tested – EXHIBIT 1     City Council 29 – 67 5/7/2024 Annual Action Plan 2024 59 OMB Control No: 2506-0117 (exp. 09/30/2021) the average cost per test is $450. The procedures to comply with Title X has added approximately 30 days to the typical housing rehabilitation project. Actions planned to reduce the number of poverty-level families The underlying objective of this Consolidated Plan is focused on reducing the number of families and households in poverty and lessening the impact of poverty on those households. The City will take a multi-faceted approach to reduce the number of poverty-level families located within the City and improve the quality of life for extremely low-income households in the City. 1. Partner with and leverage local job training programs focused on supporting residents prepare for and access living wage job opportunities. 2. Through the City’s housing programs, it will reduce the number of cost burdened households living in the City, allowing them to allocate personal resources to other critical household needs. 3. Public services will be targeted to address critical needs of low-income and vulnerable residents through the provision of programming, transportation, education, childcare and other key needs that are identified by the City and its stakeholders. Services such as these are components to assist individuals to be better suited to secure and retain living wage employment. 4. Homeless assistance, including prevention, will provide critical services to extremely low-income households in need of immediate assistance and support to be better suited and able to take steps to identify sustainable housing and employment options. 5. Improving public facilities eliminates existing facilities and infrastructure that negatively impacts residential neighborhoods. Actions planned to develop institutional structure To continue to develop the institutional structure among the City, nonprofit stakeholders and other local and regional stakeholders, the City will regularly communicate and coordinate program objectives, services and activities with all stakeholders. The City will work to expand the coordination and communication among partners through invitations to participate in the Consolidated and Action Plan process as well as working to create synergies and partnerships between different service providers during the implementation of programs and activities. Actions planned to enhance coordination between public and private housing and social service agencies Through the ESG program, the City will continue to partner closely with neighboring jurisdictions as well as service and housing providers operating in the City and County. The City will continue to strive to encourage a unified approach to the development and delivery of housing and social service programs EXHIBIT 1     City Council 29 – 68 5/7/2024 Annual Action Plan 2024 60 OMB Control No: 2506-0117 (exp. 09/30/2021) to effectively address the needs of homeless and extremely low-income households in the community. In the coming year, the City will continue to build off these successes to integrate additional service and housing providers into this coordinated partnership. Discussion: n/a EXHIBIT 1     City Council 29 – 69 5/7/2024 Annual Action Plan 2024 61 OMB Control No: 2506-0117 (exp. 09/30/2021) Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction: In the implementation of programs and activities under the 2021 Annual Action Plan, the City of Santa Ana will follow all HUD regulations concerning the program elements of the CDBG, HOME, and ESG programs. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 0.00% EXHIBIT 1     City Council 29 – 70 5/7/2024 Annual Action Plan 2024 62 OMB Control No: 2506-0117 (exp. 09/30/2021) HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(l)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: The City of Santa Ana does not use HOME funds in any other manner other than those described in Section 92.205(b). 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: The City incorporates a recapture requirement into written agreements and long-term affordability covenants for homebuyer assistance activities administered by the City as required by 24 CFR 92.254. For any homebuyer assistance activity implemented by subrecipients or CHDOs, this recapture requirement shall also be used. HOME affordability requirements are imposed based on the amount of direct HOME subsidy pursuant to HUD regulations as follows: Assistance under $15,000: 5-year affordability period Assistance between $15,000 - $40,000: 10-year affordability period Assistance over $40,000: 15-year affordability period The amount subject to recapture is the direct HOME subsidy received by the homebuyer. Direct HOME subsidy includes the HOME investment that enabled the homebuyer to purchase the property. This includes down payment assistance, closing costs, or other HOME assistance provided directly to the homebuyer and/or the difference between the fair market value of the property (as determined by appraisal) and a reduced sales price attributable to HOME development assistance. The recapture provision ensures that the entire amount of the City's direct HOME subsidy to homebuyers is recaptured if the housing does not continue to be the principal residence of the family for the duration of the applicable period of affordability (e.g., the home is sold, the home is foreclosed, the assisted owner is no longer residing in the assisted residence, or for any other breach of the agreement with the City). The HOME-assisted homebuyer may sell their unit at any time during the period of affordability, to any willing buyer, and at the price the market will bear. The recapture provision requires that the City’s direct HOME subsidy and any interest due under the HOME loan (that has not previously been repaid) is returned to the City from net proceeds first, subject to the limitation that if there are no net proceeds or the net proceeds are insufficient to repay the HOME investment due, the City may only recapture the net proceeds, if any. Net proceeds are defined as the sales price minus superior loan repayment (other than HOME funds), and any EXHIBIT 1     City Council 29 – 71 5/7/2024 Annual Action Plan 2024 63 OMB Control No: 2506-0117 (exp. 09/30/2021) closing costs. In the event of a mortgage default, a provision in the written agreement and long-term affordability covenant stipulates that the City has the right of first refusal before foreclosure and may use additional HOME funds or other resources to acquire the housing in order to preserve the housing’s affordability. Recaptured funds may be used for any HOME eligible activity. These recaptured funds are identified in the City’s accounting system by a unique recaptured revenue object number. Any recaptured funds will be used by the City before any additional HOME funds. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: See above. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: N/A – the City will not be using HOME funds for this activity. If the City elects to refinance existing debt, it will provide its policies and procedures as part of an amendment to its Action Plan. 5. If applicable to a planned HOME TBRA activity, a description of the preference for persons with special needs or disabilities. (See 24 CFR 92.209(c)(2)(i) and CFR 91.220(l)(2)(vii)). 6. If applicable to a planned HOME TBRA activity, a description of how the preference for a specific category of individuals with disabilities (e.g. persons with HIV/AIDS or chronic mental illness) will narrow the gap in benefits and the preference is needed to narrow the gap in benefits and services received by such persons. (See 24 CFR 92.209(c)(2)(ii) and 91.220(l)(2)(vii)). 7. If applicable, a description of any preference or limitation for rental housing projects. (See 24 CFR 92.253(d)(3) and CFR 91.220(l)(2)(vii)). Note: Preferences cannot be administered in a manner that limits the opportunities of persons on any basis prohibited by the laws listed under 24 CFR 5.105(a). EXHIBIT 1     City Council 29 – 72 5/7/2024 Annual Action Plan 2024 64 OMB Control No: 2506-0117 (exp. 09/30/2021) Emergency Solutions Grant (ESG) Reference 91.220(l)(4) 1. Include written standards for providing ESG assistance (may include as attachment) ESG funds will be used for eligible activities under five program components: street outreach, emergency shelter, homelessness prevention, rapid re-housing assistance, and Homeless Management Information System (HMIS) costs, as well as allowable administrative costs and activities. ESG applications go through an open and transparent proposal process. The Community Development Agency is responsible for ensuring that the ESG program is implemented in accordance with all Federal rules and regulations. 2. If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system. Orange County, in collaboration with the CoC and other ESG entitlement jurisdictions including the City of Santa Ana will utilize assessment and evaluation instruments developed in consultation with the HIMIS lead agency and previously funded HPRP grantees. The County ensures ongoing coordination of program design and eligibly standards. The City will provide funding for the administration of the HMIS data entry system. 3. Identify the process for making sub-awards and describe how the ESG allocation available to private nonprofit organizations (including community and faith-based organizations). On November 7, 2019, the City of Anaheim released a combined ESG Request for Proposals (RFP) in partnership with the City of Santa Ana and City of Garden Grove to support the Orange County Continuum of Care’s goal to end homelessness. This RFP was marketed to nonprofit organizations (including community and faith-based organizations) operating throughout Orange County. To minimize duplication of effort in the application process, Garden Grove accepted applications until December 10, 2019, with supplemental applications and requirements for both Santa Ana and Anaheim. The RFP included four possible one-year renewals. Current subrecipients awarded funding for renewal yaers will be required to submit a new budget and program summary. New forms and information will be provided by the Collaborative at that time. In addition, the Collaborative reserves the right to redistribute funding and/or issue a new RFP at its discretion. 4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG. The City consults and works with the County and CoC homeless services staff as well as local homeless service providers, advocacy groups, facilities and other stakeholders in determining its EXHIBIT 1     City Council 29 – 73 5/7/2024 Annual Action Plan 2024 65 OMB Control No: 2506-0117 (exp. 09/30/2021) strategic approach, policies and funding decisions. A previously homeless individual participated on the ESG funding review panel. Individuals who were previously homeless provide assistance in outreach and engagement services and provide feedback to Staff. In addition, the CoC’s strategy reflects the participation of all 34 cities in Orange County as well as individuals who are homeless or previously homeless, schools, and a host of other organizations and stakeholders. 5. Describe performance standards for evaluating ESG. The City utilizes the HUD Monitoring ESG handbook to monitor each program’s performance to ensure that goals are on track and funds are used for eligible activities. On a quarterly basis, invoices are reviewed to ensure program compliance. In addition, the quarterly financial invoices are monitored by City Accounting staff. On-site monitoring of non-profit organizations is done by staff and by consultants for both program and financial records on an as-needed basis, or at least every three years. The City works closely with the CoC and other ESG jurisdictions in the County to standardize processes and approaches as much as possible. n/a EXHIBIT 1     City Council 29 – 74 5/7/2024 Annual Action Plan 2024 66 OMB Control No: 2506-0117 (exp. 09/30/2021) EXHIBIT 1     City Council 29 – 75 5/7/2024 2024-2025 CDBG Funding Plan PROGRAM ADMINISTRATION & PLANNING $ 961,611 Administration and Planning $ 886,611 Fair Housing Council of OC $ 75,000 CODE ENFORCEMENT $ 825,000 Community Preservation Code Enforcement $ 825,000 ECONOMIC DEVELOPMENT $ 100,000 New Business Start-Up/Micro Enterprise Grants $ 100,000 NONPROFIT PUBLIC SERVICES $ 721,209 AIDS Services Foundation of OC dba Radiant Health Centers $ 40,000 America on Track $ 40,000 Community Health Initiative Orange County $ 40,000 Community Legal Aid SoCal $ 40,000 Delhi Center in collaboration with Universtiy of Irvine $ 71,209 Girls Inc of Orange County $ 40,000 Human Options $ 40,000 Lutheran Social Services of SoCal $ 40,000 MOMs OC $ 40,000 Nati's House dba Neutral Ground (Summer Night Lights) $ 40,000 OC Children's Therapeutic Arts Center $ 40,000 Project Hope Alliance $ 50,000 StandUP for Kids OC $ 40,000 Straight Talk Clinic, Inc $ 40,000 Templo Calvario $ 40,000 United Cerebral Palsy Association of OC dba Unlimited Possibilities $ 40,000 WISEPlace $ 40,000 CITY CAPITAL IMPROVEMENTS $ 2,350,000 Chepas Park Construction $ 1,000,000 Rehabilitation of Parking Facilities $ 300,000 PWA Sidewalks $ 400,000 Cool Pavement Treatment (Angels Park) $ 100,000 Cool Pavement Treatment (El Salvador Park) $ 100,000 Outdoor Library Jerome Park-Pedestrian Walking Trails $ 450,000 Housing $ 500,000 Single Family Rehab-City $ 500,000 TOTAL $ 5,457,820 EXHIBIT 2     City Council 29 – 76 5/7/2024 FY 2024-2026 CDBG Funding Plan - Program Summaries Administration & Planning Organization Project Title One-year award Description City of Santa Ana Community Development Agency (CDA) CDBG Program Administration $961,611 The program will provide for the overall administration of the CDBG Program, to include: preparation and submission of required contracts with HUD, submission of all reporting requirements, provision of individual project oversight, monitoring of all project implementation and ongoing completion, and fiscal management and oversight. Program Administration is performed by a combination of staff and professional consultant(s). Proposed funding amount calculated based off 20% admin cap less Fair Housing amount. Fair Housing Council of Orange County Santa Ana Fair Housing Education, Counseling & Enforcement $75,000 The program will provide fair housing education, landlord /tenant counseling and enforcement services to combat housing discrimination and city administrative support for the residents of the City of Santa Ana. Funds will go toward administrative/program staff and service contracts. A commitment to further fair housing is a requirement of CDBG funding. Economic Development Project Title Organization Funding Description Small Business Incentive Program City of Santa Ana Community Development Agency (CDA) – Economic Development $100,000 The program awards grants up to $5,000 to eligible microenterprise businesses in the City. Grants will be awarded on a first come/first serve basis and may be used to cover business expenses such as rent, insurance costs, utility connections, advertising, inventory, or other business related needs. Funds will go towards grants and program staff. Code Enforcement Project Title Organization Funding Description Community Preservation (Code Enforcement & Legal Services) City of Santa Ana Planning and Building Agency (PBA) $825,000 The Community Preservation Division’s goal is to improve neighborhoods through personalized neighborhood contact, education of codes and standards, responsive and dedicated personnel, fair enforcement of laws and innovative processes. The primary purpose of this enforcement is to address property maintenance and life safety violations that contribute to the visual blight and general decline of an area. Funds will go toward program staff and service contracts (equipment rental, insurance and building rental). EXHIBIT 3     City Council 29 – 77 5/7/2024 FY 2024-2026 CDBG Funding Plan - Program Summaries Housing Rehabilitation Grant and Homebuyer Down Payment Assistance Loan Program Project Title Organization Description Single-Family Housing Rehabilitation Program Habitat for Humanity $500,000 CDBG funds will be used as a Grant to finance the rehabilitation of privately owned multi-family rental properties for residential purposes in accordance with Section 570.202 – Eligible Rehabilitation and Preservation Activities. Funds will be used to rehabilitate properties to address code violations, potential code violations, or unsafe living conditions. The maximum amount of Grant funds available for any qualified property is $25,000 unless approved by City Council. Funding will go toward rehabilitation and staff costs. City Capital Improvements Project Title Organization Funding Description Sidewalk Imp City of Santa Ana Public Works Agency (PWA) $400,000 Sidewalk Improvements will be undertaken in CDBG eligible areas includes removal and replacement of damaged concrete sidewalks and may include repairs to adjacent area such as damaged curbs, gutters and driveways in highly impacted residential communities. Park Facilities Rehab City of Santa Ana Public Works Agency (PWA) $1,000,000 Chepa’s Park Construction Park Facilities Rehab City of Santa Ana Public Works Agency (PWA) $200,000 Cool Pavement Treatment at Angels Park and El Salvador Park Facilities Rehab City of Santa Ana Public Works Agency (PWA) $450,000 Facility Imp Community Development Agency $300,000 Rehabilitation of City Parking Lots Nonprofit Public Service (subject to 15% Public Service cap) Project Title Organization Two-year award Description AIDS Services Foundation OC HIV Care Services $80,000 AIDS Services Foundation OC DBA Radiant Health Centers (RHC) will provide low-income residents living with HIV in the City of Santa Ana with wraparound HIV care services. Participants will receive the support and resources needed to remain in medical care, maintain their health, and achieve viral suppression. America On Track Brighter Futures for Children of Prisoners $80,000 Children of prisoners deserve the chance to discover a brighter future, which is why America On Track provides them with trained, caring mentors, STEM workshops, a “College is For Me Too!” camp, free books, and special outings, as well as nutrition seminars and wraparound services for the families. Community Health Initiative Orange County Community Health Access Program $80,000 CHIOC helps City of Santa Ana residents to access health and social service programs by providing outreach, education, enrollment, and case management services to vulnerable populations. We strive to ensure that clients acquire, retain, and utilize community resources effectively. EXHIBIT 3     City Council 29 – 78 5/7/2024 FY 2024-2026 CDBG Funding Plan - Program Summaries Community Legal Aid SoCal Santa Ana Domestic Violence Prevention Project $80,000 Community Legal Aid SoCal (previously known as The Legal Aid Society of Orange County) will provide free, holistic legal assistance to Santa Ana survivors of domestic violence to help them escape abuse and break the cycle of violence. Priority is given to service in the areas of family law, immigration, and healthcare advocacy. Delhi Center in collaboration with UCI Teens Engaged in Learning and Leadership $142,416 A leadership development program that trains teens to take an active role in designing and implementing educational and team building activities in their community that teach younger children about gang prevention, problem solving, conflict resolution, avoiding risk and making safe choices. Girl’s Inc. of Orange County StrongHer Together $80,000 StrongHer Together provides at-risk teen girls wih the tools to live a safe and healthy life. The progam will serve 8th – 12th grade girls during the school year and the summer. Program elmements include social and emotional learning, safe relationships, and substance abuse prevention. Human Options Promoting Safety in Santa Ana by Assisting Domestic Violence Victims $80,000 The project will provide intensive case management services to Santa Ana residents who self-report domestic violence or who are referred by the Domestic Violence Response Team. Case management services will include safety planning, assessment of needs and linkages to needed resources. Lutheran Social Services of Southern California Victims Intervention Program $80,000 The Victims Intervention Project (VIP) will provide women who are victims of crime with evidence-based recovery services – direct mental health services, rental assistance, hotel/motel vouchers, intensive case management, transportation, life skills training and other supportive services. MOMs OC Maternal Child Health Coordination Program $80,000 Santa Ana residents will be provided monthly prenatal and infant home visitation, health education, and mental health support, that measurebly improves the health status and birth outcomes of mothers, fathers, and babies living in proverty. Nati's House dba Neutral Ground Neutral Ground SNL $80,000 Neutral Ground will provide Summer Night Lights for 20 nights during the summer. Parks and recreation centers will be open late so that families can enjoy safe spaces, meet neighbors, find new opportunities and resources, and create relationships with the City and County agencies that serve them. Orange County Children's Therapeutic Arts Center Crime Prevention and Intervention Program $80,000 OCCTAC comprehensive Crime Prevention & Intervention Program will offer Santa Ana Youth and parents’ arts enrichment, therapeutic arts, youth and family counseling, parenting classes and crises intervention. Project Hope Alliance On-Site Case Management Program (for youth $100,000 The On-site Case Management Program, for youth experiencing homelessness will provide Santa Ana youth with resources and support to sustain their academic path. Participants are provided EXHIBIT 3     City Council 29 – 79 5/7/2024 FY 2024-2026 CDBG Funding Plan - Program Summaries experiencing Homelessness) customized, wraparound support from case managers who are available for them 24 hours a day. Students will receive support with basic needs, emotional wellness, mental health services, mentoring and college and career readiness for older youth. StandUp for Kids Orange County On Campus Mentoring $80,000 The program provides homeless students with a personalized path to self-sufficiency. A trained StandUp for Kids case manager and mentor meets with each youth at school, twice a week. They receive basic services, adult mentorship, and tutoring in order to graduate and become self-sufficient. Straight Talk Clinic, Inc. Crisis Intervention & Comprehensive Mental Health Services for Low- Income Santa Ana Residents $80,000 Straight Talk Clinic will offer free crisis intervention and comprehensive mental health services and weekly one-hour counseling to extremely low-income Santa Ana residents (seniors, adults, teen, and children five years and older). Templo Calvario Community Development Corporation Legado Academy $80,000 The Legado Academy seeks to break the cycle of poverty and thereby decrease the risk of violence and crime by delivering evidence-based parent training and financial education curriculum that are designed to promote long-term family resiliency and support generational financial stability. United Cerebral Palsy Association of OC dba Unlimited Possibilities Safety Net Fund $80,000 Unlimited Possibilities long-running Safety Net Fund will provide early intervention, pediatric therapy, and family support services to uninsured and under-insured children and families with disabilities residing in Santa Ana. WISEPlace Steps to Independence $80,000 Steps to independence provides safe emergency shelter and rapid rehousing for unaccompanied homeless women. Women are led through the “WISEPlace Way” which includes comprehensive trauma informed support, legal advocacy and housing placement to help rebuild their lives and heal their traumas. EXHIBIT 3     City Council 29 – 80 5/7/2024 PROGRAM RECOMMEND FY 24-25 ADMINISTRATION & PLANNING 33,544$ Administration and Planning 33,544 NONPROFIT PUBLIC SERVICES 413,705$ Santa Ana Police Department (Street Outreach)50,000$ 211 /United Way (HMIS)103,705$ Interval House (Shelter Services)80,000$ WISEPlace (Rapid Rehousing)80,000$ Illumination Foundation (Rapid Rehousing)75,000$ Illumination Foundation (Homeless Prevention)25,000$ TOTALTOTAL 447,249$ 2024-2025 ESG Funding Plan EXHIBIT 4     City Council 29 – 81 5/7/2024 The Orange Countv Register 1920 Main St., Suite 225 Irvine, Ca 92614 714-796-7000 5211379 CNSB / CNSB-ACCOMMODATIONS 915 E 1ST ST ORDER EXPEDITING LOS ANGELES, CA 90012-4050 FILE NO. 3792848 AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA, }·•ss. County of Orange I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen. years, and not a party to or interested in the above entitled matter. I am the principal clerk of The Orange County Register, a newspaper of general circulation, published in the city of Santa Ana, County of Orange, and which newspap!,!r has been adjudged to be a newspaper of general circulatbn by the Superior Court of the County of Orange, State of California, under the date of November 19, 1905, Case No. A-21046, that the notice, of which the annexed is a trueprinted copy, has been p�tilished in each regular andentire issue of said newspaper and not in any supplementthereof on the following dates, to wit: 03/15/2024 I certify (or declare) under the pe�alty of perjury under the laws of the State of California that the foregoing is true and correct: Executed at Anaheim, Orange County, California, on Date: March 15, 2024. Signature I \11\11111� Ill\\ II\� II\� ml\ ml 111111111\ IIIII IIIII IIIII IIIII IIII IIII • A O Q O Q O 6 7 1 5 7 5 9 • PROOF OF PUBLICATION Legal No. 0011655083 NOTICE OF PUBLIC ,HEA-RI NG ·BEF.ORE:THE,COMMUNIT-Y:DEVElOl"MENTCO'MMISSIO.N:'ANo·:_T.HE:CITY.'COONCIL-OF·THE' CI.T?({OF SAN,TA,ANA:.cA-i8t8fN�J��i1li�l�8�-. . THE FJcflJ�t���-Wf ·,. The. City of:SoiihfA'na;ehcourc{i·es 1hi:'·.publk,-to:',,p·crticlrfafa· ·:in Hie decision:m_cilllng • ··p_rocessl-: Jhe· foJlowln11,notlce;_1s:.-t>e1ng::pr'qvJdet1 S-O ''.tlicJ:�:.v.oi(::·can. os1<: ·-quitstions·, :mtik.i( ., ,r;or'riments;i,.'/6.tid,l:( '.:Stoy· in for.med abolit'Firil I e'cts.tti<it:ml9ht·· ·b1i:i mportonHo;_yci"u,, WiJ .encou rags vou··.to··,contci::f.'vs•if.vou havif'cny q1.festicinsi°' .... , .. . .. �--. . • NOTKE-IS:HEREBY,GIVEN·.'-,'.T.r.c Commvnit.v, • . : •• -, -""7:levefopm�n! £ommisslon ond the •Cityi'Council :�;ill".�lt,I tv�o, -�.ub!,iq� -H¢6ririgs ·10 recP,1ve-0P0bhct te5!imonv,:ond inpu! on.fuiioing p'i:iorlties·an·d:ti)mrfumlfy needs. tor: ·1ho:·:.·F.Y2024'2025-···'Ai,riucil Action• P.ro n:Jor"'ttie-u, s,·.·o·e&rhnent <>f. Houslng--d!id·,u_r.l:ian'Devcloprilbnt (-HUD).· fundacr ticiusin!:ii'.,comtnunity <lev:eloi:imenl, .:and • hoineless proii'r6ms, It,: CCCl?'r.cj�(1Ce;/"1[t!) tiJ,Y. o(,S,ci'lto Ano's C1!1zen Par:t1cJpcl.1on:Pton;.th'e City shClll,conduc-1 two onn·uo1/public hea r.ings lo ·ocdl!pt_;public:'·Com men ts ond feeabock-.on fl.ihdlhg·:Pi:lor.itles <ir\d'.nfods" f6f '.M'i:Jsin·g, .corifrrtur\if y· d,l'vetoi:iment; .. •. '.'and'., , •. ho°ii'ielessPr;ojJ�<i,n� :fu_nc!e'!i'fhr'Q\i9h;l�e·.HU D CQm_mi,,n,ty._. :i;,ovelopmerit: 'Blp!'.k ,Gren! (C::DBG)-,�HOME;:,l!lV,;>$lment Partnerships:'. Pr'oi;from' C H'Oi\�E l, oncf Emfrgenc'y .. :SoluJion·s Gron1 {ESG} • 'programs. • ... :.The-. ,Cit\i. o_ritidsi,atcn� :ft;<:�ly�.;thii, fo11Q\i1in'g _,, 9rcnl omou11ls-�-for :-FY202'-202.5 ,_. CDB'G: ... tuoa;o57;-•• HOME: $1,605,667;,anif·ES G' :;-4-<l1;249;: P.lo'n>Ri,vi�w CJ!Q:.G¢,.fu1!,en'1c . 1 .. Tfie:oroffi�ron· P,.lan:,ncorpo�ating llic--Cl l.•(s':'pi'.iipo�cd.�uscs·'. 0·1 ';CE>EiG, H.DME, .tiiid:'·ESG-' funds',:;shall'••:br:mo·cte:¢v_ci.il atile· for:pvb'li c':rev i ew ·for o . 30-·da\i·,:·'Pilr'loif . 1 ii., a 'inanncr Siinilar.·)o. ·thof�set·<to'rtti':',for; the Consbliooted • Pion·; : the:.CH.v:,,'sNill encourc/ic:' por.t ,cipoti<iri'!' frotfi·: ·.of I r.esic!eri!s, ·especio'lly • fow-.. endmoderole,.in·come . reside'nts, .r[iif'lodtie�;-. 'no·rd:iigtisil' spccikers, ond '.lh'o5e:,vilh' discibi Ii 1 ie�:-TIWi; Citv sticit I ,f'l'.lg�·e•! he)ol,ciri :(>ccessio le'.to0ot I ·such.-groups_ frorn 'Mot ch 1'5/=2024 taAPiil 15;2924.· • • •••• me Cltv • shall • Plate an octeauote supp)y • of 1h�-cfra·11 Arinucl .-Action Pion • for .-PVoli,::;·"i:eview=-·-,;of-'·.·1he foltovring tocatlon·s: '":Community De11eloP·"1ent: .Agency·' 20: . .'.Civic =center.· Plozo; 6111 ,Floor,. O'ffice .'of lhe:· 'Clty Cler.k 20 Civic. Cenler Plozo; Room·· 809;'··:and Santo;Ailc Main-, .Pubfic··;·:1..1brorv:-• .26'' {;Mc ·Ccnter-Plaicl',-Sohto Ano',.CA-92702: • Back9rouho · on the ·-Arinucf Action.1"Tui1;_ --'ilic -Annual Action Plan c,1abli5hcs the oc1iv.ities lo oddress-!he-i:iriori!y needs .. cind • Strclle'gic· .-Pion -··soolsc'sraolisticd iii::. the'· CitY's s:vcar Consolidated • f>lc,n. The prlo'ri!y needs e5tob1islic<I 'iri the furrcnT .... -.. -. ,. -· .... --· ..... -·· -�···. -' ............. . EXHIBIT 5     City Council 29 – 82 5/7/2024 r.LP\·12115116 2 ·lo.;f.!_r1 .�yI_1auI.t;�. • t"'.IOU, on:_; 1.1 �xµ�1I0 1h.e.,suPP.lv.of· ortordoble•housmg;· 2) Prei,er.v·e tlie supply 'of affor.dable h.ouS:ii)9, .. 3) Access lo ·on(J s·uppl'f''of Pvblic i;ervices,.4) .. ln,;reose··occ:e·ss 1<i.and . supply 'of Mmetess services and. tocilitias, 5) Promo1a:economic OPPortunify, .oiid 6) • linr>rove,'.Citv public fae;it,lfics . ond infras1r.uc:turc .. More 1ntormo!ion on .. ·tho Consoli doted Pion ·.arid the' Annual :Action.Plan ·is.avoilcil:ilc on thC:Ci!'',l;s y,ebsile . (!1: 'l illPS://wv1w:.sun1.u. <fna,or!,lftlud-documents/ Mccling>Timc:and Dote ·.� TllC"firsl 'Publ IC 'H ea.r.1 ng w.,J 1. bl!' conducl ed D,Y the;. ··.comiliunltv: .:,:oeveloiinforit ccim'fn·1ssion··on�··Mai'i:h:•,21; ,2024 ·at ,!:00 .'.PM·:·ond:. fhe.•.:s�i:ond'· Public. Heorino will: � conducted ·bv:. the City Council-'lin May,01, 2024 ot 5:30 PMiklhereafler . , _: . . . PU.BLIC COMMEN.TS . �. Members <ii°lh�pul5li c who,vish"':fri',a tldi'oss I h� Commission ·0r:.city4Co ·vncit' r.'ioy do . ·:so.by, one of'thc.'followlng v,ov.s :· • MAILING, .• OP.:rlQN.; : ··,hillen �ornmvniccil ions: -,':pi,J bl iG'coin inents nlOY.01Hf moiled: to: :otttcc,o'f ·rnc"Cilv Oerk';:20 .Civic Cen1i?;:.;p1a2.0:·=M:Jo, ·scnto Ano;;ic,Ai 92l01;. 'All .\ii1 ritleii<:ommunicatloJis .. ·.rc·ct:-ived '.vici' moil by �:00. 1>,m. ori ''lhe�:day "of;'•the' me'e1ing''will be -:c;listributeif'·to" th'e City· .Coui1cil· oncl'-:im'ii9cd . Ji1fo:Uhc -City'$ . dOi:iinie'r'11.''i.'cifohive·:. :. system i11 ti ich•is'cvo i lotile .f or.public-rev ie,•1. SENDING 'EiMAIL:· ·op,r:10N Pl,iolic .cortir'nehts' h1<i.v;,oe ·,sent: via �.nioi!c,to;·_tt:ie.' Gify\Qle��-�---�ff i.ce .. ct e.Cor:r11t1t:'ril@sohto\ana:or,9;-;.,P.loosc noti;i • ttie:-.:c9e"n.do'i': itifrrf <Yoli ·-·are �orninenting•<in in,the·svtilect. line·or llic.:·cmaiL All ·crniiils,rt:-C!l'ili'cd·.:1wo .hou� b�fore' tne's'to rtof-fhe-meelirig wi ll· .b.e. -�ist.rlovte<S• . .-.. fo • thir :,titv ·,Council .Ohd. =imci91ic:I.: in!o.,,the,' Ci I.Y'S docunient . orcliive. svMem· vitiidi is tret!)�leJrt�VJtt r:e\ig��T:;�N:· .Memtie 'rs::of:t�e liubfii:',mi;i',1 P'ro;1ide I ive·. commeflfa.-:c:Juriilg'·:1he • .Col.ind I meeting ·only ;by··zooin .6r ·C Onie r.�nc'e Coll'. To, ioii(.bv,•·;zoom ·•click''o11 :or type.·tt1e ·follov1ing oc:JdressArito·;vour web . . browser· http's://iis02web .zoonius/i/31 596.51 4�. Jo. l6in-·,.1hc.:cor;1cr'ence;''Coll: :. Dial {669f,900:9_12�,o�!l .eriter·MEET-ING ·ID; 315.965:1'49:#, •• ,. •• •• :· · • 'N•PERSON OP.,T,ION i,Members ol 1he. publi_i:;. con·. 'Prcivicte · -:iri�per·�on <:on'lr/leMs .at,. tb�. ,09di\i.m .. li'l°· We Council Chombcr.:f'. ·Jh� . ,Council Chciniber •,viii lioviiseotingiavoilotile ·fcir ,:rnemper�,qf ·'.the:·publ ic to-ai'teri_cl 1hc mce11n9 ·1n,person. WlllL.:.1.LC.o.iJ.tg_c:ti,oi.Jil.i.i�.�IJo.r:i.s .• ST,oura -,.you: . have• ony,",quest1ons; 'p(�S_(Y. ,CCihJoct ., •. O�ll.(cJ.1;: .. :·.i=.,1����; Hous,119 -Prog[om ,Coortlmotor.· at (114> "6<17-6561 ·oc vo(i •�'ciii i;coo-'on cmoil·lo iHloi'.�s-fc>santci'<ln·o.org .. :W/:1�.te.;.,T.��t·Mo.ri:J .QJ.o.cm.QJJo.!1 All '�Ian .rcpor1s:rcgard,n9.ony .. 1.1cm on,/lhis o·gonda. 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Ifie ·public ·h<farfiig acsttfbcd lli,tliis· noiice, or in, ""'rilleri.' cor;res).ionifence·.de/i.vef-,'d .to: th,;, 'Citv · Cm/ncir.·ol,•tfie.:City of Soilro Ana.ai; ori>rlor.10::1/(r ·,:,ul)/ic hearing.:·· • • • • • :Jennifer l: Holl, CMC Cityi.CfNI< :'.lil.5/24:�, CNS'37n843JI' OAAN(a;; C".OIINTY REC.l:';TF;A EXHIBIT 5     City Council 29 – 83 5/7/2024 PROOF OF PUBLICATION (2015.SC.C.P) □1orr @· 0 0 l]7 Ll ��. 0--JJ)Brn:!L!@BTI P.O Box 71847, Los Angeles, CA 90071 Tel: (213)896-2260 • Fax: (213)896-2260 ....... ,� .'._,l. comunldad para .. = el a las personas sin del pUblico asistan a la Plan . pe 'Accl6n Anual hogar, 5) Promover reunl6n en persona. d�I AF . 2024-2025 o p o r t.u n i d a d e s A OuJ6n • Contactar sj para los programas econ6micas, •. •. y. 6) Tlene Preguntas -Si d9 illvienda, desarrollo Mejorar las ins\�!aclones tlene aluna pregunta comunltario. y personas � .lnfraestructuras debera . comunicarse I sin . hogar financladcis pu_bllc_as • de., la Ciudad._ co·n ' David . Floras, • por el Departarnento de Mas 1nfonTJacl6n sobre Coordlnador • • del ; , Vlvienda y. Oesarrollo el_ Plan Consolidado y Programa de Vivien�• I I Urbano de -los' EE. UU. el Plan de Acci6n Anual al '(714): 647-6561. o \ !, (HUD, por sus slglas en es _ta disponlbl_e an·· el puede enviar un correo : lngl!\s). -• • • sttio web de la Ciudaa en electr6nico a dflores@ _ I De • acuerdo ·con el https·/Jwww santa-ana santa-ana.org(HJ2] • 1 Plan : de Particlp�cl6n om/hud-documents/ P6nde Obtener • Mt\s 1 Cludadana de_la.Cludad Eecha y Hora de (a tnformac(6n -Todo_s • de Santa Ana,.la Ciudad � • los lnfonnes del . • llevara a cabo dos La Primera Audlencla personal concernlentes j audiencias • • publlcas Publica :·se . llevara a a: cualquier tema de J anuales .para -aceptar cabo por _la C0flllsI6n es1a agenda est.in • los comentarios y de Desarrollo disponibles para ------------------------1----------jopiniones del 0publico Comunltario :et 27· de inspeccl6ri publics ep, • • sobre fas prioridades marzo de.'2024 a las la Oflchia def Secrelario l STATE OF CALIFORNIA I am a citizen of the United States and a resident of the county aforesaid; i am over the a ge of eighteen years, and not a party to or interested in the above-entitled matter. I am the principal clerk of the printer of La Opinion a newspaper of general circulation, printed and published daily in the city of Los Angeles, county of Los Angeles, and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California, under the date of July 28, 1969, Case Number: 950176; that the notice, of which the annexed is a printed copy, has been published in each regular and not in any supplement thereof on the following dates, to wit: March 15 all in the year 20 24 I certified (or declared) under penalty of perjury that the foregoing is true and correct. Dated at Los Angeles, California, this ..... 1...,,.5"---_ day of March , 20 24 Signature AVD 1017 Controlled Rev.03/12 �--------- 1 111111111111111 m m1 m 1111111111 11111 1111 11111 11111 11111 1111 1111 * A 0 0 0 0 0 6 7 1 5 7 8 8 * This space IS for 08 financiarniento . y 4:00. PM y la segunda Municipal duralite et necesldades. para fos Audlencla publlca sera horario . comerclal y _ programas de Vlvienda, llevada a cabo por el publlcado en el sitio web ,, Desarrollo ·Comunitarto Concejo. ·-Munfoipal de la ciudad el martes • y personas •. sin _!1ogar el 07 _de _mayo de ·anterior a la reuni6n del finailclados --a· trav�s 2024 a las· 5:30 . PM o Concejo en: www.santa­de los piogramas de la posteriormenle. -ana.org/agendas-anil-----------il Subvenci6n en Blogue COME N TA 8 IO S minutes._··. •. I para·· el_ • Desarfollo EU.l!l,ICOS - - --Los SI Ilene preguntas j Comunitario ... ,(CQBG, miembros del publlco en espafiof, favor de I por sus siglas en Ingles) que deseen-dirigirse a llamar al· -(7-14) 647, de'. HUD, el ·_Progrania la Comisi6n o Concejo 6561, de-,. Asoclacion'es 1111uri!cipal • pueden Nifo �n liAn lac b�ng Proof of publica de· -lnversl6n . __ HOME hace_rto-de una de las lieng Vi�t. xin di�n thoai I (HOME), y la Su�vencl6n slguiente;; maneras: cho Tony-Lai so (7f4t para. ·soluclones • • de • OPCION .OE ENV[O 565-2627 emergencia (ESG,. por !>OR _, CORREO SI lmpugl)a la decision _su,i �lglas -_eri _' Ingles): comunlcac)ones escrltas sabre el asunto, anterior, • t.a· C1udad rec,bira los -Los comenterios puede estar ltmltado a ----------l-siguienles _ mont6s .. de publicos . pueden plante,u solo •.aque//os subVenciones para·· el 8nviarne por correo a: asuntos a fos que usted . A�2024-2025: CDBG: Oflclna del Secretario del u otra persona plsnteo • $4,QOll,057,. • HOME: Concejo, 20 Civic.Center en la audiencia ptib/ica $1,605,667, y ESG: Plaza M-30, Santa Ana, descrita en·aste aviso, 447,249. • -. • ,: CA 92701. Todas fas o en fa.correspondsncla ----------j_E,B�•;ijvi@Si216n!l:·�y...!C.io10m!ll•t!l□�talC!ct�osJcomunicacio.nes &scritas entregada al :conCefo ®I.Elm. • • reclbldas . por correo Municipal de la Ciudad , El borrador ·del Plan de antes de las 4:00 p.m, -en de S;,nta Ana en, o antes ·! Acci6n qua lncorpora el dfa de la reuni6n saran de, la eudiencla p(Jblica. 1 los usos;propuestos ·qe distribuldas al Concejo Jennifer L. Hall, CMC la Ciudad de· los tondos Municipal y visualizadas City Cler1< . I de CDBG, HOME, y ESG eli el slstema de archivo 3/15/24 · ' I estara disponlble para de documentos ., de CNS-3792849#" .. · · revlsl6n publlca· aurante la· Cludad qua esia LA OPIN16N un perioda de 30 dfas. disponlble para revisi6n De manera similar a los publlca. estabfecldo para el Plan • OPCl6N DE ENVIO Consolidado,-la Ciudad POR CORREO aientara fa partlcipaci6n ELECTR6NICO -los de todos los resldenles, comantarios pueden , especlalmenle de . los enviarse por, --correo residentes de lngresos electr6nl�o a la "Qflcina . • • bajos ·.a:: moderados, de. la Secretaria· de la I minorfas, las ·perso.nas Ciudad • a . eComment@ i ,�-------Ique no hablail _lrigles santa-ana.org., Tenga • ' AVISQ DE AUDIENCIA y _ aquellos -. con en cuen1a el lama de I --. • PUBLICA ANTE -· discap�clqades. La la agenda que. esta' LA COMISION DE . Ciudaa-hara que'el plan comentando . en la ' . DESARROLLO sea accesible a . todos llnea del asunto _del COMUNITARIO Y E L esos grupos ·del'_15 de correo efectr6nlco. ci�cc,:'g,��fbC�AL ::'b�':'ded��'\ al 15 de �°.:;,�:'6�1���· _ re�fbl:: SANTA ANA. CA La Ciudad cofocara una dos horas antes : del PARA AC.EPTAR dlstribucf6n' adecuada lnicio de fa reunl6n seran COMENTARIOS del . borrador def P.fan distribuidos al Concejo • SOBRE LAS de Accf6n Anual para Municipal y dlgitaiizados • PRIORIDADES DE _ revlsl6ri publica en las en el sistema de archivo i f.lNANCIAMIENTO 'slguientes ubicaclpn_es: df! docuinentos-de I 'PARA EL PLAN DE Agencfa de Desarrollo la Cludad que • estara ACCl6N ANUAL DEL,. Comunltario • 20 0 "Civic di;'P?nlble para revisl6n \ .. 2024--2025 . Center .Plaza, 6 -P1s0, pubhca. · La Ciudad de -Santa Oflcina • def· Secretario • OPCI6N VIRTUAL EN : Ana allonia al publlcci f\1unicfpal :· 20 ·-Civic � Los · mlembros I' a. particlpar . en el Center·Plaza, Sala 809, pueden • • propprclonar praceso • de ·_· toma y ·slblioteca· _Publics comentarios en·-.. vivo 1 de • • -decisionos: • El Principal de Sama Ana durante fa reuni6n del I sfgufente· avfso • esta 26 Civic Center Plaza, Concejo solamente slenda prop'orclonado Santa·Ana, CA 92702 • • por Zoom o tlameda J para • Que pueda Aotecedentes sabre el de. Conferencla. Para hacer· • • pregl)ntas, Plan de·Acci6o Anual· unirse por Zoom ,haga . j reallz.a, comentarios·y El Plan de Accl6n-Anual clic en o escriba .la I • mentenerse iflformado establecela5actlvi03d8s sigulente . ,· • dlrecci6n • l acerca. • .de • 'fos para ... abordar : las en su. navegador web' prqyectc;,s que podrfan necesldades prtoritari�s httos·//us02web zoom ser lmportan\es -para 'y los ·objetivos del us/)/315965149 ·Para I, usted. Le afentamos·_a Pian Estr�tegico_-,-en el unlrse a la LJam_ada de ·contactamas pn,Yia· a Plan Consolidaao • de 5 Conferencla: M;irque I la Audlancla ·Publica·s1 Anos .de la Cfudad. Las (669t 900-9128.e ingr�s• tlena ·atguna progurrta: necesldades prioritarias el ID DE IA REUNION: POR LA • PRESENTE establecidas en el actual 315 965 149f�J1J #. SE DA AVISO • -La Pl!!n-. Consolidado' son: • QPC(QN. EN Comisi6n de Desarrollo 1) "Ampliar la oferta de � - _ Los j-Comunllano yel Concejo viv_ienda asequible, 2) miembros d_e publico I· "1.uniclpal celebfara "dos �reservar el suministro puedeh proporcionar Audlencias . PUbllcas de . vlvienda asequibJe, comentarlos en persona . para recibir testlmonlos 3) Acceso a y suminlstro en·el podio en la Camara _, publicos y aportaciones de Servicios . rubllcos, dei Concejo, La Camara ! sobre . las Pri6ridades 4) Aumentar e acceso del Concejo tendra. ' de financlamlento . ·y a y el sumlnistro de asienlos dlsponlbles { ne�esldades � de _ la s�rvicios e ins\a�aciones para_ g�e� �0_:,��em�ros An lmpremedia Compan EXHIBIT 5     City Council 29 – 84 5/7/2024 California Newspaper Service Bureau Public Notice Advertising Since 1934 Tel 1-800-788-7840 Fax 1-800-474-9444 Local Offices and Representatives in: Los Angeles, Santa Ana, San Diego, Riverside/San Bernardino, San Francisco, Oakland, San Jose, Sacramento Special Services Available in Phoenix DECLARATION, I am a resident of Los Angeles County, over the age of eighteen years and not a party to or interested in the matter noticed. The notice, of which the annexed is a printed copy appeared in the: NGUOI VIET On the following dates: 03/15/2024 I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at Los Angeles, California, this 26th day of March 2024 Debbie Yerkes Signature 3792850 "The only Public Notice which is justifiable from the standpoint of true economy and the public interest, is that which reaches those ·who are affected by it" I IIIIIII IIII IIIII IIIII IIIII IIIII IIIIHIIII IIIII IIIII IIIII IIIII IIIII IIII IIII * A 0 0 0 0 0 6 7 2 3 4 4 2 * THONG BAO CONG CQNG Mai Thau D!ch V� To Ch(tc Khu V\fc Phong Phat trien Kinh te va Ltlc ltlong lao oong Quan Cam (Qu�n) dang ban hanh Thtr moi thau (IFS-Invitation for Bid) va dang moi cac don i!ang ky cung cap Dich v� To , chuc Khu vt1c tc1i Qu�n Cam. Cac dich v� nay se trq giup va ho trq Oon vj Quy hoach Khu V�c Qu�n Cam, con dtlqc gQi la Lien minh Luc ltrqng Lao dong Quan Cam (OWA) IFB se c6 san vao ho�c khoang ngay 15 thang T1r nam 2024 thong qua OpenGov. Oe tham gia, cac ung vien tiem nang phai dang ky vcli OpenGov tc1i www.opengov. com va viec dang ky la mien phf. Hc1n ch6t nop don la 4:00 Chieu, GioTh.ii Binh D1wng vao ngay 15 th.ing Nam, nam 2024. Dau thau Tham khao # 012-2605901-CW 3/15/24 CNS-3792850# NGUOI VIET EXHIBIT 5     City Council 29 – 85 5/7/2024 Finance and Management Services www.santa-ana.org/finance Item # 30 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Fiscal Year 2024-25 Budget Work Study Session AGENDA TITLE Fiscal Year 2024-25 Budget Work Study Session RECOMMENDED ACTION Discuss and provide direction to staff. GOVERNMENT CODE §84308 APPLIES: No No DISCUSSION The City Council provided Early Direction on April 2 and staff has updated the proposed budget accordingly. The City conducted internal budget meetings with departments from March 25 to April 11 to receive supplemental budget requests and staff priorities. After comparing the requests to City Council priorities received during Early Direction and community priorities received during the budget outreach, Finance worked with the City Manager’s Office to build a proposed budget for City Council consideration. Through April 29, the City has received nearly 1,900 budget survey responses. Staff will continue community engagement and will present results during the presentation for this agenda item. At a minimum, the staff presentation is expected to include the following: •A summary of community outreach and priorities •Notable additions to the General Fund Budget •Summary spending plans to serve the Unhoused Community and Youth populations •A summary of the proposed Cannabis Public Benefit Fund spending plan Miscellaneous Fees Benchmarking As requested by the City Council, staff has compiled a sampling of comparative Miscellaneous Fees with other cities (Exhibit 1). In addition, the Parks, Recreation, and Community Services Agency has been studying their fees and how they compare to other cities and may return to City Council with recommendations at a later date. In the     City Council 30 – 1 5/7/2024 Fiscal Year 2024-25 Budget Work Study Session May 7, 2024 Page 2 4 2 5 1 meantime, Staff proposes no increase for Parks, Recreation, and Community Service Fees and an increase of 4.66% for all other FY 2024-25 Miscellaneous Fees. General Fund Reconciliation The General Fund reconciliation (Exhibit 2) accounts for all changes from the adjusted FY 2023-24 General Fund budget to the proposed FY 2024-25 General Fund budget. The reconciliation includes a detailed listing of all proposed additions, both recurring and one-time amounts. ¹Staff is recommending a one-time adjustment to close out the Stores Internal Service Fund at the May 21, 2024 City Council Meeting as part of the Third Quarter Budget Update. Next Steps •May 16 has been reserved for an additional Budget Work Session. •In addition, City Council is also scheduled to consider the proposed FY 2024-25 budget on May 21 to provide further direction to staff. •On June 4, the City Council is scheduled to conduct the Budget Public Hearing and consider the first reading of an ordinance to adopt the budget for FY 2024- 25, which begins on July 1, 2024, and ends on June 30, 2025. •The second reading and adoption of the FY 2024-25 Budget Ordinance is scheduled for June 18. Total Recurri ng Re ve nues 406,527,340 Total FY2024-25 Spe ndi ng Base li ne (Re curri ng)(401,854,110) Propose d Additions for Re curri ng Spe nding (4,420,840) Esti mate d Avail abl e (Re curring)252,390 Esti mate d Ending Bal ance as of June 30, 2024, not i ncludi ng Pensi on De bt Stabil izati on 86,799,113 Thi rd Quarte r Budget Update ¹(850,000) Less 18% Rese rve (73,174,921) Propose d One -Ti me Spendi ng (12,762,760) Esti mate d Spe ndabl e Bal ance at June 30, 2025 (One -Ti me )11,432 Proposed FY24-25 G e ne ral Fund Summary     City Council 30 – 2 5/7/2024 Fiscal Year 2024-25 Budget Work Study Session May 7, 2024 Page 3 4 2 5 1 FISCAL IMPACT There is no direct fiscal impact at this time. EXHIBIT(S) 1. Miscellaneous Fee Benchmarking 2. General Fund Reconciliation Submitted By: Kathryn Downs, Executive Director of Finance and Management Services Approved By: Alvaro Nuñez, Acting City Manager     City Council 30 – 3 5/7/2024 FMSA PD PBA 1 Long Beach Altered - $28 Unaltered - $250 1 Riverside Average $112 1 Anaheim $167 2 Irvine Altered - $28 Unaltered - $159 2 Long Beach Average $90 2 Long Beach $91 3 Santa Ana Altered - $28 Unaltered - $159 3 Santa Ana Average $84 3 Santa Ana $64 4 Anaheim Altered - $17 Unaltered - $100 4 Anaheim N/A 4 Irvine $62 5 Riverside Altered - $17 Unaltered - $100 5 Irvine N/A 5 Tustin $39 6 Riverside $32 1 Irvine $92 1 Riverside $583 1 Anaheim $167 2 Riverside $37 2 Santa Ana $195 2 Long Beach $91 3 Anaheim $35 3 Long Beach $157 3 Santa Ana $64 4 Santa Ana $24 4 Anaheim N/A 4 Irvine $62 5 Long Beach $12 5 Irvine N/A 5 Tustin $39 6 Riverside $32 Dog License Fees Parking Citation Plumbing Permit New Business License License to sell Pistols/ Revolvers Electric Permit 4/29/2024 EXHIBIT 1     City Council 30 – 4 5/7/2024 PRSCA 1 Brea $100 1 Anaheim $72 1 Irvine $249 2 Anaheim $85 2 Irvine $58 2 Brea $185 3 Fountain Valley $80 3 Long Beach $45 3 Tustin $151 4 Irvine $64 4 Orange $25 4 Fullerton $150 5 Santa Ana $43 5 Fullerton $23 5 Anaheim $120 6 Long Beach $25 6 Santa Ana $21 6 Long Beach $115 7 Orange N/A 7 Tustin $17 7 Santa Ana $115 8 Tustin N/A 8 Brea Non-profit sports groups only 8 Orange $105 9 Fullerton N/A 9 Fountain Valley Must be registered team to rent 9 Fountain Valley Prices Vary, No Full- time Option *Resident Recreational Rate Aqua-Swim Lessons Resident 1 Tustin $130 1 Long Beach $40 2 Irvine $104 2 Orange $35 3 Brea $90 3 Irvine $32 4 Anaheim $79 4 Anaheim $30 5 Santa Ana $58 5 Fullerton $23 6 Long Beach $185 private lessons 10 weeks 6 Tustin $17 7 Orange $30 per private lesson 7 Santa Ana $10 8 Fountain Valley N\A 8 Brea Non-profit sports groups only 9 Fullerton Third-Party Outsourced 9 Fountain Valley N/A *Resident Recreational Rate Youth Sports Soccer Field Rental*Youth Camp- Weekly Resident Baseball Field Rental* 4/29/2024     City Council 30 – 5 5/7/2024 PWA 1 Santa Ana $378 1 Anaheim $8,000 1 Costa Mesa $465 2 Costa Mesa $220 2 Tustin $1,488 2 Buena Park $380 3 Buena Park $190 3 San Juan Capistrano $886 3 Santa Ana $376 4 Fullerton $122 4 Buena Park $300 4 Tustin $287 5 Anaheim $103 5 Santa Ana $224 5 Fullerton $177 6 San Juan Capistrano $55 6 Costa Mesa $90 6 Anaheim $104 7 Tustin N/A 7 Garden Grove $90 7 San Juan Capistrano $58 8 Garden Grove N/A 8 Fullerton N/A 8 Garden Grove $50 Street Improvement Plan Check 1 Buena Park HourlyRate+20%1 Tustin $5,513 2 Tustin $551 2 Anaheim $5,500 3 Santa Ana $224 3 Santa Ana $1,877 4 Anaheim $168 4 Fullerton $1,500 5 Costa Mesa $90 5 Costa Mesa N/A 6 Garden Grove $90 6 San Juan Capistrano N/A 7 Fullerton $70 7 Garden Grove N/A 8 San Juan Capistrano $58 8 Buena Park N/A Tract Map Check Lane Closure Permit Wireless/Small Cell Application Street Work Permit Issuance 4/29/2024     City Council 30 – 6 5/7/2024 General Fund Revenues Revenue FY23-24 Original Adopted 400,938,670 Adjustments (97,661) FY23-24 Revised 400,841,009 Adjustments to Revenue Estimates for FY24-25: Measure X Sales Tax (60,890) Bradley-Burns Sales Tax 640,900 Property Tax 2,466,920 Property Tax In-Lieu of VLF 1,252,760 Utility Users Tax 225,000 Cannabis Tax 1,622,870 Business License Tax 200,000 Plan Check & Permits 380,000 Jail Use Fees (3,001,000) Other net adjustments 1,959,771 Total Resources 406,527,340 EXHIBIT 2     City Council 30 – 7 5/7/2024 General Fund Expenditures Spending FY23-24 Original Adopted Budget, inlcuding Section 115 Trust Contributions 430,556,550 Remove One-Time Items (29,439,332) City Council approved adjustments to recurring costs during FY23-24 (899,500) FY24-25 Adjusted Baseline 400,217,718 Annualize partial year Allocations approved during FY23-24 332,830 Employee Compensation Increase (MOU, step increases, etc.)7,740,307 Cannabis Public Benefit Transfer related to revenue decrease (918,020) Overhead/Internal Service Charge Increases Building Maintenance 466,530 City Equipment & Replacement Charges 680,140 Accident Repair & Replacement 275,380 IT Maintenance & Specific Charges 420,230 Insurance Charges 947,630 Public Works Administrative Charges 107,910 City Yard Rental 17,520 Orange County Fire Authority Contract Increase 1,954,400 CARE Ambulance Increase 587,240 Police Building Payoff (9,039,920) Sunset of VIP Program (1,700,000) Other contract increases/decreases & minor changes across all departments (235,785) FY23-24 Baseline (Recurring)401,854,110     City Council 30 – 8 5/7/2024 Proposed Additions to FY 24-25 Budget Recurring One-Time 800MHz Contract Increase for Police 90,570 Add Economic Development Staff 445,680 Allocation for Police Retirements, in compliance with MOUs 500,000 Animal Shelter Contract Increase 600,000 Assistant Fleet Services Technician 70,110 Backfill for CIP Engineering as reported on December 19, 2023 900,000 Bristol Street Rehab Completion 680,000 Bus Stop Maintenance 250,000 Car Wash Rehab - City Yard 250,000 City Council Allocations Increase 10,500 City Yard - Rehab Ice Making Room 65,000 City Yard deferred maintenance 250,000 City Yard Operations - Strategic Master Plan/ RFP advertised FY 23/24 400,000 Code Enforcement Overtime 15,000 Dedicated Building Maintenance Technician for Jail 75,830 Delhi Library Operations & Maintenance 75,060 Digital Media Billboard to promote City events and generate revenue from business ads - City Yard 375,000 Dispatch Community Engagement Tech Platform 27,010 DTSA Parking Subsidy 1,658,000 Electrical feeder upgrades (SCE) and Electrical Panel - City Yard 1,000,000 Establish recurring allocation for Pothole Repair 100,000 First Floor Customer Service Representative 97,570 Fleet Electrification Master Plan 100,000 Helicopter Contract (County Rate Increases)93,230 Increase allocation for Employee Appreciation 37,500 Increase budget to provide for actual Senior Services spending 375,000 Increase in Fleet Operating Materials & Supplies 36,910 Increased Maintenance Costs for New Parks (Gerardo Mouet, Ed Caruthers, Santa Ana River Trail. 10th & Flower, King Street)175,000 Independent Audit Fees increase 20,000 Investment Advisory Services (Completely offset by revenues)150,000 Jail Aramark Contract Increase 653,040 Jail Deferred Maintenance 250,000 Jan-Jun 2025 (6 months) Funding for ARPA Positions 375,960 Last 800MHz Debt Payment (2 in a single fiscal year)462,860 Navigation Center Maintenance 100,000 Neighborhood Initiatives Contractual Services 120,000 November 2024 Election Costs 425,000 OPEB Actuarial Valuation 11,000 Parking Validations for City Council Meetings 27,500 Parkland Feasibility Study, including Washington Square 100,000 Planning & Building Records Project 146,000 Planning/Building & Code Enforcement Training 48,600 Rehab Zoo Walkways 400,000 Senior Legal Mgmt Analyst for City Attorney 109,790 Software required to continue banking online 25,000 Software to Upgrade Fueling Station at City Yard 250,000 State Building Utilities prior to demo in December 2025 180,900 Strategic Planning 102,000 Traffic Safety Improvements - Intersections: Segerstrom Ave/Raitt St and Segerstrom Ave/Flower St Traffic 1,300,000 Upgrade Executive Secretary for City Attorney 28,700 Vehicle Replacement (Multiple Departments)1,114,000 Zoning Code Community Outreach 500,000 Zoo North Wall 1,200,000 Zoo Operations & Maintenance related to new animals and exhibits 330,280 Total 4,420,840 12,762,760     City Council 30 – 9 5/7/2024 HOUSING AUTHORITY 1 April 2, 2024 DRAFT Minutes of the Regular Meeting of the Housing Authority Santa Ana, California April 2, 2024 CALL TO ORDER MINUTES: Chair Amezcua called the Housing Authority Meeting to order at 11:07 P.M. ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Vice Chair Thai Viet Phan Chair Valerie Amezcua Acting City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL MINUTES: Secretary Jennifer L. Hall conducted Roll Call. Chair Amezcua, Vice Chair Phan, and Authority Members Bacerra, Hernandez, Lopez, Penaloza, and Vazquez were present. ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA MINUTES: None.     City Council 2 – 1 5/7/2024 HOUSING AUTHORITY 2 April 2, 2024 PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda. MINUTES: No public comments were received regarding the Housing Authority agenda. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 2. MINUTES: At 11:08 P.M., the Consent Calendar was considered. MOTION: Authority Member Hernandez moved to approve staff recommendations on the following Consent Calendar Items: 1 through 2, seconded by Authority Member Penaloza. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: AUTHORITY MEMBER BACERRA, AUTHORITY MEMBER HERNANDEZ, AUTHORITY MEMBER LOPEZ, AUTHORITY MEMBER PENALOZA, AUTHORITY MEMBER VAZQUEZ, VICE CHAIR PHAN, CHAIR AMEZCUA NONE NONE NONE Status: 7 – 0 - Pass 1. Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2. Minutes of the Special Meeting of February 20, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. **END OF CONSENT CALENDAR** CONSENT CALENDAR     City Council 2 – 2 5/7/2024 HOUSING AUTHORITY 3 April 2, 2024 PUBLIC HEARING 3. Public Hearing – Approve the Fiscal Year 2024-25 Housing Authority Annual Plan Legal Notice published in the OC Register, La Opinion, and Nguoi Viet on February 16, 2024. Department(s): Community Development Agency Recommended Action: 1. Conduct a public hearing in consideration of the approval and submission of the Fiscal Year 2024-25 Housing Authority Annual Plan to the U.S. Department of Housing and Urban Development. 2. Adopt a resolution approving the Fiscal Year 2024-25 Housing Authority Annual Plan and authorize the Executive Director of the Housing Authority to submit the Annual Plan to the U.S. Department of Housing and Urban Development. RESOLUTION NO. 2024-001 entitled A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA AN APPROVING THE SUBMISSION OF THE ANNUAL PLAN FOR FISCAL YEAR 2024-2024 MINUTES: Chair Amezcua opened the public hearing at 11:09 P.M. and, there being no public comments, closed the public hearing at 11:09 P.M. MOTION: Authority Member Hernandez moved to approve the recommended actions for Public Hearing Item No. 3, seconded by Authority Member Penaloza. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: AUTHORITY MEMBER BACERRA, AUTHORITY MEMBER HERNANDEZ, AUTHORITY MEMBER LOPEZ, AUTHORITY MEMBER PENALOZA, AUTHORITY MEMBER VAZQUEZ, VICE CHAIR PHAN, CHAIR AMEZCUA NONE NONE NONE Status: 7 – 0 - Pass HOUSING AUTHORITY MEMBER COMMENTS MINUTES: None.     City Council 2 – 3 5/7/2024 HOUSING AUTHORITY 4 April 2, 2024 ADJOURNMENT – Adjourn the Housing Authority meeting. MINUTES: Chair Amezcua adjourned the Housing Authority Meeting at 11:10 P.M. Respectfully submitted: __________________________ Jennifer L. Hall, CMC Secretary     City Council 2 – 4 5/7/2024 Community Development Agency www.santa-ana.org/community-development Item # 3 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Quarterly Report for Housing Choice Voucher (HCV) Program AGENDA TITLE Quarterly Report for Housing Choice Voucher Program RECOMMENDED ACTION Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2024 to March 31, 2024 GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The January 1, 2024 to March 31, 2024 Quarterly Report for the Housing Choice Voucher Program provides information on the day-to-day activities of the Santa Ana Housing Authority. The report is divided into three (3) sections: Applicants, Participants, and Production. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Housing Choice Voucher Quarterly Report: January 1, 2024 through March 31, 2024 Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, Acting City Manager     City Council 3 – 1 5/7/2024 May 7, 2024 Page 1 Santa Ana Housing Authority – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 Housing Choice Voucher Program Quarterly Report The January 1, 2024 to March 31, 2024 Quarterly Report for the Housing Choice Voucher (HCV) Program provides information on the day-to-day activities of the Santa Ana Housing Authority. The report is divided into three (3) sections: Applicants, Participants, and Production. Applicants The Santa Ana Housing Authority accepted applications from May 2, 2022 through May 31, 2022 and received a total of 20,759 applications. A random lottery procedure was applied and the Santa Ana Housing Authority accepted 7,500 of the 20,759 applications to establish a 2022 HCV Waiting List. Charts 1 and 2 depict the characteristics of those applicants currently on the Waiting List. As of March 31, 2024, the Housing Authority has selected 587 applicants from the 2022 HCV Waiting List. Chart 1 illustrates the percentage of applicants on the 2022 HCV Waiting List who live or work in Santa Ana. These applicants are given a preference on the Waiting List together with U.S. Military Veterans. Chart 2 illustrates the number of applicants by total household size. The majority of applicants on the Waiting List consist of only one (1) or two (2) household members. Over half of all applicants (4,685 of the 7,500 applicants or 62%) have one (1) or two (2) member households and would qualify for a one-bedroom voucher. The Santa Ana Housing Authority’s occupancy standard is one (1) bedroom for every two (2) family members. Live or Work in Santa Ana 95% Veterans Live or Work in Santa Ana 5% 1. Residency Preference 2888 1797 1090 906 490 200 80 29 11 9 0 500 1000 1500 2000 2500 3000 3500 1 2 3 4 5 6 7 8 9 10+Number of ApplicantsPeople per Houshold 2. Household Size EXHIBIT 1     City Council 3 – 2 5/7/2024 May 7, 2024 Page 2 Santa Ana Housing Authority – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 Participants At the end of the reporting period, there were 3,120 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted by number of family members. Over three-fourths (86%) of families receiving assistance have three (3) or fewer members. Chart 4 illustrates the family type for program participants. Over two-thirds (70%) of participating households have elderly and/or disabled members. [“Other” consists of households that are non-elderly, non-disabled, with no minor children.] Chart 5 depicts participants by percentage of Orange County median income. As of March 31, 2024, the County’s median income is $127,800 per year for a family of four. Approximately 90% of families on the program earn less than 30% of the area median income, which is $43,050 per year for a family of four (4). 1 Person 46% 2 People 27% 3 People 13% 4 People 6% 5 People 5%6 People 3% 3. Family Size Below 30% of Median 90% Below 50% Median 9% Below 80% of Median 1% 5. Income as Percentage of Median EXHIBIT 1     City Council 3 – 3 5/7/2024 May 7, 2024 Page 3 Santa Ana Housing Authority – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 Participants’ incomes come from a variety of sources, as illustrated in Chart 6. A total of 36% of participating families have income from employment. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit. The Housing Authority pays the difference between the tenant’s portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for January 1, 2024 to March 31, 2024 was $1,417. Production HQS Inspections: At least once every two (2) years, the Housing Authority must inspect each assisted-unit to ensure it meets HUD’s Housing Quality Standards (HQS) in compliance with the federal regulations. From January 1, 2024 to March 31, 2024 a total of 336 inspections and re-inspections of our assisted-units were performed of which 107 inspections failed. Chart 7 illustrates the number of inspections performed on a monthly basis during the reporting period. Recertifications / Interims: Each year, the Housing Authority must re-certify every assisted-family to verify the family is still eligible for assistance. In addition, when a participant’s income changes, an interim examination must be performed. During the reporting period, a total of 838 recertifications and interims were conducted. Chart 8 illustrates the number of recertifications and interims performed. Other Change of Unit: These actions are completed when a family moves to a different rental unit. Twenty-four (24) change of unit actions were processed during the reporting period. New Admissions: This action is completed when a family is admitted to the HCV Program. Thirty-nine (39) new admissions were processed during the reporting period. 163 78 95 0 50 100 150 200 January February March Inspection Months 7. HQS Inspections 37% 8% 61% 15% 0% 10% 20% 30% 40% 50% 60% 70% With Any Wages With any Welfare With any SSI/SS With any other Income 6. Source of Income 197 210 209 87 57 78 0 100 200 300 400 January February March 8. Re-exams and Interims Re-exams Interims EXHIBIT 1     City Council 3 – 4 5/7/2024 May 7, 2024 Page 4 Santa Ana Housing Authority – Quarterly Report Third Quarter of FY 2023-24 JANUARY – MARCH 2024 End of Participation: This action is completed when the family is no longer interested in participating in the program, the family becomes deceased, the family is no longer eligible for the program, or the family is terminated from the program due to program violations. Twenty-eight (28) end of participation actions were processed during the reporting period. Expired Vouchers: This action is completed when an applicant is unable to locate a unit within the timeframe of their voucher and all extensions have been exhausted or no extension is requested. There were seven (7) expired vouchers processed during the reporting period. EXHIBIT 1     City Council 3 – 5 5/7/2024 Finance and Management Services www.santa-ana.org/finance/ Item # 4 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority AGENDA TITLE Board Consideration of Resolution Establishing the City of Santa Ana Public Financing Authority RECOMMENDED ACTION Adopt a Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana authorizing the creation of the City of Santa Ana Public Financing Authority and certain other matters pertaining thereto (Agreement No. A-2024-XXX). RESOLUTION NO. 2024-XXX entitled RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Introduction Staff has been working with Urban Futures, Inc. (UFI) municipal advisors and Best Best and Krieger LLP (BB&K) bond counsel to consider alternatives to pay for water system capital improvement projects and refund the existing City of Santa Ana Financing Authority Water Revenue Refunding Bonds, Series 2014. The City may use water system revenues to finance projects through the issuance of water revenue refunding bonds. In order to issue water revenue refunding bonds, staff recommends the City and the Housing Authority of the City of Santa Ana (Housing Authority) form a joint powers authority and enter into a joint exercise of powers agreement. The joint powers authority is proposed to be called the City of Santa Ana Public Financing Authority (Financing Authority) and the Financing Authority will issue the water revenue refunding bonds. Background The Joint Exercise of Powers Act, Government Code section 6500 et seq. (Act), permits public agencies to enter into a joint exercise of powers agreement (JEPA) to form a     City Council 4 – 1 5/7/2024 Board Consideration of Resolution to Establish Public Financing Authority May 7, 2024 Page 2 4 2 4 0 separate governmental entity to jointly exercise powers common to the member agencies (Government Code Section 6502). The parties to the JEPA may create a separate legal entity (i.e. joint powers authority) under the JEPA to administer the agreement. Additionally, joint powers authorities have the power of issuing bonds secured by local revenues, such as the City’s water system revenues. This is a commonly utilized financing mechanism for cities throughout the State of California. Discussion In consultation with BB&K, if the City desires to utilize water system revenue financings in the future, then the Financing Authority will be a necessary component of such financings. The governing body of the Financing Authority will be the Mayor and members of the City Council. Any regular meeting of the Financing Authority’s Board of Directors shall be held at the same time and same location as regular meetings of the City Council and noticed in the same manner. The Board of Directors of the Financing Authority will conduct a regular meeting at least once each calendar year on the first Tuesday of December. The Financing Authority Board meetings will have separate agendas from the City Council meetings and will comply with Brown Act requirements. For City Council consideration: •Resolution No. 2024-XXX Resolution of the City Council of the City of Santa Ana Authorizing the Creation of the City of Santa Ana Public Financing Authority and Certain Other Matters Pertaining Thereto For Housing Authority Board consideration: •Resolution No. 2024-XXX Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana Authorizing the Creation of the City of Santa Ana Public Financing Authority and Certain Other Matters Pertaining Thereto If the City Council and Housing Authority Board adopt the aforementioned resolutions, then staff recommends the newly established Financing Authority Board consider: •Resolution No. 2024-XXX Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority Approving and Adopting Bylaws, Establishing Regular Meeting Dates and Authorizing Certain Other Actions in Connection Therewith The City Council will be asked to consider issuing water revenue refunding bonds to finance the City’s water system capital improvements at a future meeting. Until then, the City may make expenditures related to design and construction costs. The City may desire to use a portion of the proceeds of the bonds to reimburse the City for prior     City Council 4 – 2 5/7/2024 Board Consideration of Resolution to Establish Public Financing Authority May 7, 2024 Page 3 4 2 4 0 expenditures on capital improvements. The City, by making such a declaration, in no way obligates itself to issue the bonds. If the Santa Ana Public Financing Authority is created, staff recommends the Financing Authority Board consider: •Resolution No. 2024-XXX Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority Declaring its Intent to Issue Tax Exempt Obligations to be Used to Reimburse the City of Santa Ana for Expenditures Prior to the Issuance of Such Bonds FISCAL IMPACT This action will allow the City, through the issuance of bonds by the Financing Authority, to finance water system capital projects. EXHIBIT(S) 1. Resolution No. 2024-XXX Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana Authorizing the Creation of the City of Santa Ana Public Financing Authority and Certain Other Matters Pertaining Thereto 2. Joint Exercise of Powers Agreement Submitted By: Kathryn Downs, Executive Director of Finance and Management Services Approved By: Alvaro Nuñez, Acting City Manager     City Council 4 – 3 5/7/2024 55394.00068\42105021.1 Resolution No. 2024-XXX Page 1 of 3 LR 5/7/2024 RESOLUTION NO. 2024-XXX RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND CERTAIN OTHER MATTERS PERTAINING THERETO BE IT RESOLVED BY THE MEMBERS OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Members of the Housing Authority of the City of Santa Ana hereby find, determine and declare as follows: A.WHEREAS, the Housing Authority of the City of Santa Ana (the “Housing Authority”) has determined that it is in the best interests of the Housing Authority to approve a joint powers authority which shall be created by the City of Santa Ana (the “City”) and the Housing Authority for the purpose of assisting the members of such joint powers authority with the financing of public capital improvements for the benefit of the community; and B.WHEREAS, it has been proposed that the City and the Housing Authority form a joint powers authority to be designated as the "City of Santa Ana Public Financing Authority" (the "Financing Authority"), pursuant to a Joint Exercise of Powers Agreement (the "Joint Powers Agreement"), by and between the City and the Housing Authority, dated ________, 2024, a copy of which has been presented to the Members, pursuant to the Joint Powers Law (Articles 1 through 4 of Chapter 5, division 7, Title 1 of the California Government Code); and C.WHEREAS, the Members of the Housing Authority, with the aid of its staff, has reviewed the Joint Powers Agreement and the Members wish to approve the Joint Powers Agreement, the creation of the Financing Authority and matters related thereto. Section 2. Creation of Authority. The Members of the Housing Authority hereby approves the creation of the Financing Authority, the membership of the Housing Authority therein and the Joint Powers Agreement. The Chair and the Secretary are and each of them is hereby authorized and directed to execute and delivery the Joint Powers Agreement for and on behalf of the Housing Authority with any such changes as the Chair or the Chair’s designee may deem appropriate. EXHIBIT 1     City Council 4 – 4 5/7/2024 Resolution No. 2024-XXX Page 2 of 2 Section 3. Effective Date. This Resolution shall take effect immediately upon its adoption by the Authority Board , and the Recording Secretary of the Authority shall attest to and certify the vote adopting this Resolution. ADOPTED this __ day of ___, 2024. _______________________ Valerie Amezcua Chair APPROVED AS TO FORM: Sonia R. Carvalho, General Counsel By:________________________ Laura A. Rossini Chief Assistant Counsel AYES: Board Members ___________________________________ NOES: Board Members _______________________________________ ABSTAIN: Board Members _______________________________________ NOT PRESENT: Board Members _______________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER HALL, Recording Secretary to the Housing Authority of the City of Santa Ana, do hereby attest to and certify that the attached Resolution No. ______ to be the original resolution adopted by the Housing Authority of the Santa Ana on _____, 2024. Date: ________________ ____________________________________ Jennifer L. Hall, Recording Secretary     City Council 4 – 5 5/7/2024 55394.00068\42104911.2 JOINT EXERCISE OF POWERS AGREEMENT CREATING CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY Dated as of _____________________, 2024 EXHIBIT 2     City Council 4 – 6 5/7/2024 55394.00068\42104911.2 TABLE OF CONTENTS Page -i- ARTICLE I DEFINITIONS Section 1.01. Definitions........................................................................................................ 1 ARTICLE II GENERAL PROVISIONS Section 2.01. Purpose ............................................................................................................. 3 Section 2.02. Creation of Authority ....................................................................................... 3 ARTICLE III BOARD Section 3.01. Board ................................................................................................................ 3 Section 3.02. Powers .............................................................................................................. 3 Section 3.03. Compensation .................................................................................................. 4 Section 3.04. Meetings of the Board; Voting ........................................................................ 4 ARTICLE IV OFFICERS AND EMPLOYEES Section 4.01. Officers ............................................................................................................ 4 Section 4.02. Subordinate Officers ........................................................................................ 5 Section 4.03. Removal of Officers ......................................................................................... 5 Section 4.04. Chairman .......................................................................................................... 5 Section 4.05. Vice Chairman ................................................................................................. 5 Section 4.06. Secretary .......................................................................................................... 5 Section 4.07. Treasurer .......................................................................................................... 5 Section 4.08. Officers in Charge of Records, Funds and Accounts ....................................... 5 Section 4.09. Other Employees .............................................................................................. 6 Section 4.10. Conflict of Interest Code .................................................................................. 6 ARTICLE V POWERS Section 5.01. General Powers ................................................................................................ 6 Section 5.02. Specific Powers ................................................................................................ 6 Section 5.03. Restrictions on Exercise of Powers.................................................................. 7 Section 5.04. Liability; Contribution ..................................................................................... 7 Section 5.05. Indemnity by Authority for Litigation Expenses of Officer, Board Member or Employee ...................................................................................... 8 Section 5.06. Execution of Contracts ..................................................................................... 8     City Council 4 – 7 5/7/2024 55394.00068\42104911.2 TABLE OF CONTENTS (continued) Page -ii- ARTICLE VI CONTRIBUTION; ACCOUNTS AND REPORTS; FUNDS Section 6.01. Contributions.................................................................................................... 8 Section 6.02. Accounts and Reports ...................................................................................... 9 Section 6.03. Funds ................................................................................................................ 9 Section 6.04. Annual Budget and Administrative Expenses ................................................. 9 ARTICLE VII TERM; ADDITION OF MEMBERS; DISSOLUTION Section 7.01. Term ............................................................................................................... 10 Section 7.02. Addition of Members ..................................................................................... 10 Section 7.03. Withdrawal or Exclusion of a Member .......................................................... 10 Section 7.04. Dissolution ..................................................................................................... 11 ARTICLE VIII MISCELLANEOUS PROVISIONS Section 8.01. Notices ........................................................................................................... 11 Section 8.02. Section Headings ........................................................................................... 12 Section 8.03. Consent .......................................................................................................... 12 Section 8.04. Law Governing .............................................................................................. 12 Section 8.05. Amendments .................................................................................................. 12 Section 8.06. Enforcement by Authority ............................................................................. 12 Section 8.07. Severability .................................................................................................... 12 Section 8.08. Successors and Assigns.................................................................................. 12 Section 8.09. Execution of Counterparts ............................................................................. 12     City Council 4 – 8 5/7/2024 55394.00068\42104911.2 1 JOINT EXERCISE OF POWERS AGREEMENT CREATING THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY THIS JOINT EXERCISE OF POWERS AGREEMENT (the “Agreement”), is made and entered into this ______________, 2024 by and among the Members (as defined herein); W I T N E S S E T H: WHEREAS, agencies formed under Article 1 (commencing with Section 6500) of the Joint Powers Law (as defined herein) are permitted to provide financing for any of their members or other local public agencies in the State of California in connection with the lease, acquisition, construction and improvement of public capital improvements, working capital requirements or insurance programs of such members or other local agencies; and WHEREAS, the Members wish to form an agency under the Joint Powers Law, known as the City of Santa Ana Public Financing Authority, for the purpose of providing an entity to assist in providing financing, for purposes which are authorized by law and which could finance, lease, own, operate and maintain public capital improvements for any of its Members, or to be owned by any of its Members (as defined herein). NOW, THEREFORE, in consideration of the above premises and of the mutual promises herein contained, the Members do hereby agree as follows: ARTICLE I DEFINITIONS Section 1.01. Definitions. In addition to the other terms defined herein, the following terms, whether in the singular or in the plural, when used herein and initially capitalized shall have the meanings specified. “Agreement” means this Joint Exercise of Powers Agreement, as originally entered into or as amended from time to time in accordance with Section 8.05 hereof. “Authority” means the City of Santa Ana Public Financing Authority established pursuant to Section 2.02 hereof. “Board” means the Board referred to in Section 3.01 hereof, which shall be the governing body of the Authority. “Bond Law” means the Marks-Roos Local Bond Pooling Act of 1985, being Article 4 of the Joint Powers Law (commencing with Section 6584), as amended from time to time, Article 2 of the Joint Powers Law (commencing with Section 6540), as amended from time to time, or any other law available for use by the Authority in the authorization and issuance of Indebtedness or to provide for the financing of Indebtedness and/or Public Capital Improvements, as amended from time to time.     City Council 4 – 9 5/7/2024 55394.00068\42104911.2 2 “Bond Purchase Agreement” means an agreement between the Authority and a Member or a Local Agency, pursuant to which the Authority agrees to purchase Indebtedness from a Member or a Local Agency, as the case may be. “City” means the City of Santa Ana. “Fiscal Year” means the fiscal year of the Authority as established from time to time by the Board, being at the date of this Agreement the period from July 1 in any calendar year to and including June 30 in the succeeding calendar year. “Housing Authority” means the City of Santa Ana Housing Authority. “Indebtedness” means bonds, notes or other evidences of indebtedness, and all other obligations, instruments and agreements constituting “Bonds” under the Joint Powers Law, which are issued or incurred by or on behalf of the Authority, a Member or a Local Agency pursuant to the Bond Law or pursuant to any other provision of law to finance the lease, acquisition, construction or improvement of Public Capital Improvements, Working Capital Requirements, or liability or other insurance needs of any Local Agency (the “Local Obligations”). “Joint Powers Law” means Articles 1 through 4 (commencing with Section 6500) of Chapter 5, Division 7, Title 1 of the California Government Code, as amended from time to time. “Liability Share” means, with respect to any Member, the amount of a judgment for damages divided by the number of Members at the time the act or omission occurred, unless any portion of the judgment arises from an act or omission directly related to the studying, planning, financing, developing, acquiring, purchasing, construction, reconstructing, implementing, improving, enlarging, enhancing, operating, maintaining, selling, disposing of, or decommissioning of any project undertaken by the Authority under this Agreement, in which case, with respect to such portion, the term “Liability Share” shall mean, with res pect to any Member, the amount of such portion multiplied by a fraction equal to (i) such Member’s entitlement or right, if any, to participate in such project at the time the act or omission occurred, divided by (ii) the aggregate amount of all Members’ entitlements or rights to participate in such project at the time the act or omission occurred. “Local Agency” means each of the Members, any agency or subdivision of a Member, and any other city, county, authority, district or public corporation of the State of California. “Members” means, collectively, all of the Members that are parties to this Agreement, which Members shall initially consist of the City of Santa Ana and the City of Santa Ana Housing Authority and which shall include all additional Members that become parties hereto pursuant to the provisions of Section 7.02 hereof; provided, however, that the term “Member” shall not include any entity which shall have withdrawn or been excluded from the Authority pursuant to Section 7.03 hereof. “Public Agency” has the meaning given to the term “public agency” in Article 1 of the Joint Powers Law, as may be amended from time to time.     City Council 4 – 10 5/7/2024 55394.00068\42104911.2 3 “Public Capital Improvements” has the meaning given such term in Section 6585(n) of the Bond Law, as such provision may be amended from time to time. “Working Capital Requirements” means the requirements of any Local Agency for funds to be used by, or on behalf of, such Local Agency for any purpose for which such Local Agency may borrow money pursuant to Section 53852 of the California Government Code, as amended from time to time. ARTICLE II GENERAL PROVISIONS Section 2.01. Purpose. This Agreement is made pursuant to the Joint Powers Law providing for the joint exercise of powers common to two or more Members, and for other purposes as permitted under the Joint Powers Law and the Bond Law. The purpose of this Agreement is to provide for the financing or refinancing of Public Capital Improvements for and Working Capital Requirements and insurance programs of, the Members and any Local Agency, including without limitation, the purchase by the Authority of Indebtedness of any of the Members or a Local Agency pursuant to Bond Purchase Agreements, the lending of funds by the Authority to a Member or a Local Agency or the entering into of contractual arrangements by the Authority with a Member or a Local Agency and any other transaction authorized by the Joint Powers Law and other laws; engaging in financings relating to the encouragement of economic development and the stimulation of public revenues in the City through the acquisition and financing by the Authority of such Public Capital Improvements; and to engage in any other transactions authorized by the Joint Powers Law and other laws. Section 2.02. Creation of Authority. Pursuant to the Joint Powers Law, there is hereby created a public entity to be known as the “City of Santa Ana Public Financing Authority”. The Authority shall be a public entity separate and apart from the Members, and shall administer this Agreement. ARTICLE III BOARD Section 3.01. Board. The Authority shall be governed by a Board, which shall be comprised of members determined as provided in this Section 3.01. The Board shall be called the “Board of the City of Santa Ana Public Financing Authority.” Notwithstanding anything contained in this Section 3.01 to the contrary, no member of the Board shall hold membership on the Board after the expiration of his or her term as a member of the governing body of a Member, or after he or she resigns, is removed or for any other reason no longer serves as a member of the governing body of a Member. The Board members shall be the members of the City Council of the City. Section 3.02. Powers. Subject to the limitations of this Agreement and the laws of the State of California, the powers of this Authority shall be vested in and exercised by and its property controlled and its affairs conducted by the Board. The Board shall have the responsibility for the     City Council 4 – 11 5/7/2024 55394.00068\42104911.2 4 general management of the affairs, property and business of the Authority and may, from time to time, adopt and modify such Bylaws and other rules and regulations for that purpose and for the conduct of its meetings as it may deem proper. Section 3.03. Compensation. Members of the Board shall serve without compensation. Each such member may be reimbursed for necessary and actual expenses, including travel incident to his or her services as member of the Board, pursuant to resolution of the Board. Any member of the Board may elect, however, to decline said reimbursement. Section 3.04. Meetings of the Board; Voting. (a) Call, Notice and Conduct of Meetings. All meetings of the Board, including without limitation, regular, adjourned regular and special meetings, shall be called, noticed, held and conducted in accordance with the Ralph M. Brown Act, being Sections 54950 et seq. of the California Government Code, as amended from time to time. (b) Regular Meetings. The Board shall hold a regular meeting not less than once each calendar year. Regular meetings of the Board shall be held at such time as the Board may fix by resolution from time to time, and if any day so fixed shall fall upon a Saturday, Sunday or legal holiday, then, upon the next succeeding business day at the same hour. No notice of any regular meeting of the Board need be given to the members of the Board. (c) Special Meetings. Special meetings of the Board shall be held whenever called by the Chairman of the Authority or by a majority of the members of the Board, in accordance with the provisions of the California Government Code, as amended from time to time. (d) Quorum. A majority of the total number of members of the Board shall constitute a quorum for the transaction of business, except that less than a quorum may adjourn from time to time. (e) Voting. Each member of the Board shall have one vote. The affirmative votes of at least a majority of the members of the Board present at any meeting at which a quorum is present shall be required for the Board to take any action. Every act or decision done or made by a majority of the members of the Board present at any m eeting at which a quorum is present shall be the act of the Board. ARTICLE IV OFFICERS AND EMPLOYEES Section 4.01. Officers. The officers of the Authority shall be a Chairman, a Vice Chairman, an Executive Director, a Secretary, a Treasurer and such other officers as the Board may appoint. The Chairman shall be the Mayor of the City. The Vice Chairman shall be the Mayor Pro Tem of the City. The Treasurer shall be the Director of Finance of the City. The City Manager of the City shall serve as the Executive Director of the Authority. The City Clerk of the City shall serve as the Secretary of the Authority.     City Council 4 – 12 5/7/2024 55394.00068\42104911.2 5 Section 4.02. Subordinate Officers. The Board may elect or authorize the appointment of such other officers than those herein above mentioned as the business of the Authority may require, each of whom shall hold office for such period, have such authority and perform such duties as are provided in this Agreement, or as the Board, from time to time, may authorize or determine. Section 4.03. Removal of Officers. Any officer may be removed, either with or without cause, by a majority of the members of the Board at any regular or special meeting of the Board. Should a vacancy occur in any office as a result of death, resignation, removal, disqualification or any other cause, the Board may delegate the powers and duties of such office to any officers or to any members of the Board until such time as a successor for said office has been appointed. Section 4.04. Chairman. The Chairman shall be the chief executive officer of the Authority and shall, subject to the control of the Board, have general supervision, direction and control of the business and officers of the Authority. He or she shall be ex officio member of all standing committees, and shall have the general powers and duties of management of the Authority and shall have such other powers and duties as may be prescribed by the Board or this Agreement. The Chairman shall preside at all meetings of the Board. Section 4.05. Vice Chairman. In the absence or disability of the Chairman, the Vice Chairman shall perform all the duties of the Chairman and when so acting shall have all the powers of and be subject to all of the restrictions upon the Chairman. The Vice Chairman shall have such other powers and perform such other duties as may, from time to time, be prescribed for him or her by the Board or this Agreement. Section 4.06. Secretary. The Secretary shall keep or cause to be kept a book of minutes at the principal office or at such other place as the Board may order, of all meetings of the Board, with the time and place of holding, whether regular or special, and if special, how authorized, the notice thereof given, the names of those present at Board meetings and the proceedings thereof. The Secretary shall give or cause to be given notice of all meetings of the Board. The Secret ary shall keep the Authority records in safe custody and shall have such other powers and perform such other duties as may be prescribed by the Board or this Agreement. Section 4.07. Treasurer. Pursuant to Section 6505.6 of the Joint Powers Law, the Board shall designate a Treasurer of the Authority. Subject to the applicable provisions of any indenture or resolution providing for a trustee or other fiscal agent, the Treasurer is designated as the depositary of the Authority to have custody of all the money of the Authority, from whatever source, and, as such, shall have the powers, duties and responsibilities specified in Section 6505.5 of the Joint Powers Law. The Treasurer is hereby designated as controller of the Authority and, as such, shall have the powers, duties and responsibilities specified in Section 6505.5 of the Joint Powers Law. The controller of the Authority shall draw checks to pay demands against the Authority when the demands have been approved by the Authority. Section 4.08. Officers in Charge of Records, Funds and Accounts. The Treasurer to the extent such officer’s duties and responsibilities require, is designated as the public officer or person who has charge of, handles, or has access to any property of the Authority, and such officer shall     City Council 4 – 13 5/7/2024 55394.00068\42104911.2 6 file an official bond as required by Section 6505.1 of the Joint Powers Law in the amount of $25,000. Section 4.09. Other Employees. The Board shall have the power to appoint and employ such other officers, employees, consultants and independent contractors as it may deem necessary for the purposes of this Agreement, any of whom may be employees of a Member, and who shall have such powers, duties and responsibilities as are determined by the Board. All of the privileges and immunities from liability, exemptions from laws, ordinances and rules, all pension, relief, disability, workers’ compensation and other benefits which apply to the activities of officers, agents, or employees of a public agency when performing their respective functions shall apply to them to the same degree and ex tent while engaged in the performance of any of the functions and other duties under this Agreement. None of the officers, agents, or employees directly employed by the Authority shall be deemed, by reason of their employment by the Authority to be employed by any of the Members or, by reason of their employment by the Authority, to be subject to any of the requirements of any of the Members. Section 4.10. Conflict of Interest Code. The Authority by resolution shall adopt by reference a Conflict of Interest Code as required by the Political Reform Act of 1974, commencing with section 81000 of the Government Code of the State of California. ARTICLE V POWERS Section 5.01. General Powers. The Authority shall exercise in the manner herein provided powers common to Members, or as otherwise permitted under the Joint Powers Law, and necessary or convenient to the accomplishment of the purposes of this Agreement, subject to the restrictions set forth in Section 5.03 hereof. As provided in the Joint Powers Law, the Authority shall be a public ent ity separate from the Members. The Authority shall have all of the powers provided in the Joint Powers Law, including but not limited to Article 4 of the Joint Powers Law (commencing with Section 6584), and including the power to issue or incur Indebtedness under the Bond Law. Section 5.02. Specific Powers. The Authority is hereby authorized, in its own name, to do all acts necessary for the exercise of the foregoing powers, including but not limited to, any or all of the following: (a) to make and enter into contracts; (b) to employ agents or employees; (c) to plan, develop, acquire, construct, manage, maintain, repair, replace or operate any Public Capital Improvement, including the common power of the Members to acquire any Public Capital Improvement by the power of eminent domain;     City Council 4 – 14 5/7/2024 55394.00068\42104911.2 7 (d) to acquire (by the exercise of the power of eminent domain or otherwise), hold, lease, sell or otherwise dispose of any real or personal property, tangible or intangible, and any interests therein, wherever located; (e) to issue or incur Indebtedness and otherwise to incur debts, liabilities or obligations, provided that no such Indebtedness, debt, liability or obligation shall constitute a debt, liability or obligation of any of the Members; (f) to sue and be sued in its own name; (g) to establish a budget and authorize expenditures therefrom; (h) to apply for, accept, receive and disburse grants, loans and other aids from any agency of the United States or of the State of California or from any private sources; (i) to enter into agreements for the creation of separate public entities and agencies pursuant to the Joint Powers Law; (j) to invest any money in the treasury as determined by the Authority, in accordance with applicable provisions of the Joint Powers Law and Section 53601 of the California Government Code, as amended from time to time; (k) to apply for letters of credit or other forms of financial guarantees in order to secure the repayment of Indebtedness and enter into agreements in connection therewith; (l) to carry out and enforce all the provisions of this Agreement; (m) to make and enter into Bond Purchase Agreements; (n) to purchase Indebtedness of a Member or any Local Agency; (o) to establish non-profit corporations or for-profit corporations to assist in accomplishing any of its objectives; and (p) to exercise any and all other powers as may be permitted by State law and/or the Joint Powers Law (including Section 6588 of the Joint Powers Law). Section 5.03. Restrictions on Exercise of Powers. The powers of the Authority shall be exercised in the manner provided in the Joint Powers Law and in the Bond Law subject only to the restrictions upon the manner of exercising such powers as are imposed upon the Members in the exercise of similar powers. Section 5.04. Liability; Contribution. Pursuant to the Joint Powers Law, the debts, liabilities and obligations of the Authority shall not be the debts, liabilities and obligations of any of the Members, except as provided by Section 895.2 of the California Government Code, as amended from time to time, in the case of injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement. In the event any Member is held liable upon any judgment for damages caused by a negligent or wrongful act or omission occurring in the     City Council 4 – 15 5/7/2024 55394.00068\42104911.2 8 performance of this Agreement, and pays in excess of its Liability Share of such judgment, such Member shall be entitled to contribution from each other Member and may require each other Member to pay an amount towards the judgment for damages, but in no event shall any such other Member be required to pay in excess of its Liability Share of such judgment. No Board member, Member, officer, agent or employee of the Authority shall be individually or personally liable for the payment of the principal of or premium or interest on any obligations of the Authority or be subject to any personal liability or accountability by reason of any obligations of the Authority; but nothing herein contained shall relieve any such Board member, Member, officer, agent or employee from the performance of any official duty provided by law or by the instruments authorizing the issuance of any obligations of the Authority. Nothing contained in this Agreement shall in any way diminish the liability of any Member or other party with respect to any contract between such Member or other party and the Authority. Section 5.05. Indemnity by Authority for Litigation Expenses of Officer, Board Member or Employee. In the event any Board member, officer or employee of the Authority be sued, either alone or with others, because he or she is or was a Board member, officer or employee of the Authority, in any proceeding arising out of his or her alleged misfeasance or nonfeasance in the performance of his or her duties or out of any alleged wrongful act against the Authority or by the Authority, indemnity to such person for reasonable expenses, including attorneys’ fees incurred in the defense of the proceedings, may be assessed against the Authority or its receiver by the court in the same or a separate proceeding if the person sued acted in good faith and in a manner such person reasonably believed to be in the best interests of the Authority and, in the case of a criminal proceeding, had no reasonable cause to believe the conduct of such person was unlawful. The amount of such indemnity shall equal the amount of the expenses, including attorneys’ fees, and the amount of any judgment, incurred in the defense of the proceeding. Section 5.06. Execution of Contracts. The Board, except as otherwise provided in this Agreement, may authorize any officer or officers, agent or agents, to enter into any contract or execute any contract or execute any instrument in the name of and on behalf of the Authority and such authorization may be in general or confined to specific instances and unless so authorized by the Board, no officer, agent or employee shall have any power or authority to bind the Authority by any contract or engagement or to pledge its credit or to render it liable for any purpose or in any amount. ARTICLE VI CONTRIBUTION; ACCOUNTS AND REPORTS; FUNDS Section 6.01. Contributions. In accordance with the California Government Code, the Members may in the appropriate circumstances when required hereunder: (a) make contributions from their treasuries as approved from time to time by the Board, for the purposes set forth herein, (b) make payments of public funds to defray the cost of such purposes, (c) make advances of public funds for such purposes, such advances to be repaid as provided herein, or (d) use their personnel, equipment or property in lieu of other contributions or advances. The provisions of Section 6513 of the Joint Powers Law are hereby incorporated into this Agreement. The Authority may make such arrangements relative to the repayment or return to the Members of such contribu tions, payments and advances as are approved from time to time by the Board.     City Council 4 – 16 5/7/2024 55394.00068\42104911.2 9 Any Member which fails to make or pay when due any required contribution, payment or advance to the Authority, may have its rights under this Agreement terminated and may be excluded from participation in the Authority as provided in Section 7.03(c) hereof. Any such Member shall continue to be liable for its obligations under any contract with the Authority and for any unpaid contribution, payment or advance approved by the Board prior to such Member’s exclusion and not objected to by such Member by written notice to the Authority within thirty (30) days after such approval. Section 6.02. Accounts and Reports. There shall be strict accountability of all funds and reporting of all receipts and disbursements of the Authority. The Authority shall establish and maintain such funds and accounts as may be required by good accounting practice or by any provision of any resolution, indenture or other instrument of the Authority securing its Indebtedness, except insofar as such powers, duties and responsibilities are assigned to a trustee appointed pursuant to such resolution, indenture or instrument. The books and records of the Authority shall be open to inspection at all reasonable times by the Members and their representatives. The Authority shall give an audited written report of all financial activities for each Fiscal Year to the Members within 210 days after the close of each Fiscal Year. The Treasurer, as controller of the Authority, shall contract with a certified public accountant or public accountant to make an independent annual audit of the accounts and records of the Authority. In each case the minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the California Government Code, as amended from time to time, and shall conform to generally accepted auditing standards. When such an audit of an account and record is made by a certified public accountant or public accountant, a report thereof shall be filed as public records with each of the Members and with the county auditor of Orange County. Such report shall be filed within 12 months of the end of the Fiscal Year under examination. Any costs of the audit, including contracts with, or employment of, certified public accountants or public accountants, in making an audit pursuant to this Section shall be borne by the Authority and shall be a charge against any unencumbered funds of the Authority available for the purpose. Section 6.03. Funds. Subject to the applicable provisions of any instrument or agreement which the Authority may enter into, which may provide for a trustee to receive, have custody of and disburse Authority funds, the Treasurer of the Authority shall receive, have the custody of and disburse Authority funds as nearly as possible in accordance with generally accepted accounting practices, and shall make the disbursements required by this Agreement or to carry out any of the provisions or purposes of this Agreement. Section 6.04. Annual Budget and Administrative Expenses. The Board may adopt a budget for administrative expenses, which shall include all expenses not included in any financing issue of the Authority, annually prior to July 1st of each year. The estimated annual administrative expenses of the Authority shall be allocated by the Authority to the Members equally.     City Council 4 – 17 5/7/2024 55394.00068\42104911.2 10 ARTICLE VII TERM; ADDITION OF MEMBERS; DISSOLUTION Section 7.01. Term. This Agreement shall become effective as of the date first set forth above, and the Authority shall come into existence, on the date of execution and delivery hereof, and this Agreement shall thereafter continue in full force and effect until the later of December 31, 2090, or the date on which all Indebtedness and other obligations of the Authority and the interest thereon shall have been paid in full or until adequate provision for such payment shall have been made in accordance with the instruments governing such Indebtedness, and no contracts to which the Authority is a party remain in effect, unless earlier dissolved pursuant to Section 7.04 hereof. Section 7.02. Addition of Members. (a) Public Agencies possessing one or more of the powers specified in the first paragraph of the recitals to this Agreement may be added as parties to this Agreement, and become Members, upon the filing by such Public Agency with the Board of an instrument in form and substance satisfactory to the Board together with a certified copy of a resolution of its governing body, whereby the Public Agency (i) agrees to the provisions of this Agreement and (ii) requests to become a Member. In reviewing an application for membership, the Board may reject said application based on the creditworthiness of the applicant or on any other matter which has affected or may affect the creditworthiness of the applicant and which may thereby affect the creditworthiness of the Authority. The Board also reserves the right to reject an applicant if the Board determines that the membership of such applicant would be detrimental to the effectiveness of the Authority or would interfere with the realization of the Authority’s goals and purposes. (b) Notwithstanding Section 7.02(a) hereof, no such Public Agency shall become a Member until (i) its admission is approved by a vote of a majority of the Board voting on the matter and (ii) such Public Agency deposits or agrees to deposit with the Authority an amount equal to such share of the costs and expenses incurred by the Authority prior to the date of admission of such Public Agency as a Member as shall be determined by the Board. (c) Upon satisfaction of the provisions of Section 7.02(a) and 7.02(b) hereof, such Public Agency shall be a Member for all purposes of this Agreement, and the instrument provided pursuant to Section 7.02(a) hereof shall become a part of the official records of the Authority. Neither the effectiveness of such membership nor such instrument shall constitute an amendment or modification of this Agreement for purposes of Section 8.05 hereof. Section 7.03. Withdrawal or Exclusion of a Member. (a) Any Member may withdraw from the Authority upon the following conditions: (i) the Member shall have filed with the Board a certified copy of a resolution of its governing body expressing its desire to so withdraw and (ii) if the Authority, prior to the filing of such resolution, shall have incurred any obligation payable from contributions, payments or advances in accordance with Section 6.01 hereof, which obligation matures after the date of such filing, the withdrawing Member shall have paid, or made arrangements satisfactory to the Board to pay to the Authority its pro rata portion of such obligation.     City Council 4 – 18 5/7/2024 55394.00068\42104911.2 11 (b) Upon compliance with the conditions specified in Section 7.03(a) hereof, the withdrawing Member shall no longer be considered a Member for any reason or purpose under this Agreement and its rights and obligations under this Agreement shall terminate. The withdrawal of a Member shall not affect any obligations of such Member under any contract between the withdrawing Member and the Authority. (c) Any Member which has (i) defaulted under a contract with the Authority, or (ii) failed to pay any required contributions, payments or advances in accordance with Section 6.01 hereof, may have its rights under this Agreement terminated and may be excluded from participating in the Authority by a vote of a majority of the members of the Board voting on the matter (excluding from voting the member(s) of the Board, if any, representing the defaulting Member). Any excluded Member shall continue to be liable for its obligations under any contract with the Authority and for any unpaid contribution, payment or advance approved by the Board prior to such Member’s exclusion and not objected to by such Member by written notice to the Authority within thirty (30) days after such approval. No withdrawal from membership pursuant to Sections 7.03(a) and 7.03(b) hereof or exclusion from participation pursuant to Section 7.03(c) hereof shall constitute an amendment or modification of this Agreement for purposes of Section 8.05 hereof. Section 7.04. Dissolution. With the approval of the Board, the Authority may be dissolved, if at the time of such dissolution the Authority has no Indebtedness outstanding and is not a party to any contract remaining in effect (unless adequate provision shall have been made for the discharge of such contract). Upon the dissolution or termination of the Authority, and after payment or provision for payment, all debts and liabilities, the assets of the Authority shall be distributed to the Members in such manner as shall be determined by the Board. ARTICLE VIII MISCELLANEOUS PROVISIONS Section 8.01. Notices. (a) Any notice, demand or request to any Member provided for in this Agreement shall be in writing and shall be deemed properly served, given, or made if delivered in person or sent by registered or certified mail, postage prepaid, to the person designated by such Member upon the commencement of its membership in the Authority. (b) A Member may, at any time, by written notice to each other Member and the Authority, designate different persons or different addresses for the giving of notices, demands or requests to it hereunder. (c) Any notice, demand or request to the Authority provided for in this Agreement shall be in writing and shall be deemed properly served, given, or made if delivered in person or sent by registered or certified mail, postage prepaid, to City of Santa Ana Public Financing Authority, 20 Civic Center Plaza, Santa Ana, California 92701, or at the notice address most recently provided by said Member pursuant to this Section 8.01.     City Council 4 – 19 5/7/2024 55394.00068\42104911.2 12 (d) The Authority may, at any time, by written notice to each Member, designate a different or additional person or a different address for giving notices, demands or requests to it hereunder. Section 8.02. Section Headings. All section headings in this Agreement are for convenience of reference only and are not to be construed as modifying or governing the language in the section referred to or to define or limit the scope of any provision of this Agreement. Section 8.03. Consent. Whenever in this Agreement any consent or approval is required, the same shall not be unreasonably withheld. Section 8.04. Law Governing and Venue. This Agreement is made in the State of California under the constitution and laws of the State of California, and is to be so construed. Venue shall be held exclusively in Orange County. Section 8.05. Amendments. This Agreement may be amended at any time, or from time to time, except as limited by contract with the owners of Indebtedness issued or incurred by the Authority, a Member or a Local Agency or by applicable regulations or laws of any jurisdiction having authority, by one or more supplemental agreements executed by all then current Members either as required in order to carry out any of the provisions of this Agreement or for any other purpose. Section 8.06. Enforcement by Authority. The Authority is hereby authorized to take any or all legal or equitable actions, including but not limited to injunction and specific performance, necessary or permitted by law to enforce this Agreement. Section 8.07. Severability. In the event that any term, covenant or condition of this Agreement or the application of such term, covenant or condition shall be held invalid as to any person or circumstance by any court having jurisdiction in the premises, all other terms, covenants and conditions of this Agreement and their application shall not be affected thereby, but shall remain in force and effect unless a court holds that the provisions are not separable from all other provisions of this Agreement. Section 8.08. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the Members. No Member may assign any right or obligation hereunder without the written consent of the other Members. The immediately preceding sentence shall not affect, in any respect, any right of assignment under any contract between any Member and the Authority. Section 8.09. Execution of Counterparts. This Agreement may be executed in any number of counterparts. All such counterparts shall be deemed to be originals and shall together constitute but one and the same instrument. (Signature page follows)     City Council 4 – 20 5/7/2024 55394.00068\42104911.2 S-1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized, on the day and year first set forth above. CITY OF SANTA ANA By: ______________________________________ Valerie Amezcua, Mayor ATTEST: _________________________________ Jennifer L. Hall, City Clerk CITY OF SANTA ANA HOUSING AUTHORITY By: ______________________________________ Valerie Amezcua, Chairman ATTEST: _________________________________ Jennifer L. Hall, Secretary -Signature Page- Joint Exercise of Powers Agreement Creating City of Santa Ana Public Financing Authority     City Council 4 – 21 5/7/2024 Finance and Management Services www.santa-ana.org/finance/ Item # 2 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Resolutions to approve and adopt City of Santa Ana Public Financing Authority Bylaws and intent to issue Water Revenue Refunding Bonds structured as Lease Revenue Bonds AGENDA TITLE Board Consideration of Resolutions to Approve and Adopt City of Santa Ana Public Financing Authority Bylaws and to Declare its Intent to Issue Water Revenue Refunding Bonds Structured as Lease Revenue Bonds RECOMMENDED ACTION 1. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority approving and adopting Bylaws, establishing regular meeting dates, and authorizing certain other actions in connection therewith. RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH 2. Adopt a Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority declaring its intent to issue Tax Exempt obligations to be used to reimburse the City of Santa Ana for expenditures prior to the issuance of such Bonds. RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS GOVERNMENT CODE §84308 APPLIES: No     City Council 2 – 1 5/7/2024 Board Consideration of Resolutions to approve and adopt City of Santa Ana Public Financing Authority Bylaws and to declare its intent to issue Lease Revenue Bonds May 7, 2024 Page 2 4 2 4 2 DISCUSSION Introduction Staff has been working with Urban Futures, Inc. (UFI) municipal advisors and Best Best and Krieger LLP (BB&K) bond counsel to consider alternatives to pay for water system capital improvement projects and refund the existing City of Santa Ana Financing Authority Water Revenue Refunding Bonds, Series 2014. The City may use water system revenues to finance projects through the issuance of water revenue refunding bonds structured as lease revenue bonds. In order to issue bonds, staff recommends the City and the Housing Authority of the City of Santa Ana (Housing Authority) form a joint powers authority and enter into a joint exercise of powers agreement. The joint powers authority is proposed to be called the City of Santa Ana Public Financing Authority (Financing Authority) and the Financing Authority will issue the bonds. Background The Joint Exercise of Powers Act, Government Code section 6500 et seq. (Act), permits public agencies to enter into a joint exercise of powers agreement (JEPA) to form a separate governmental entity to jointly exercise powers common to the member agencies (Government Code Section 6502). The parties to the JEPA may create a separate legal entity (i.e. joint powers authority) under the JEPA to administer the agreement. Additionally, joint powers authorities have the power of issuing bonds secured by local revenues, such as the City’s water system revenues. This is a commonly utilized financing mechanism for cities throughout the State of California. Discussion In consultation with BB&K, if the City desires to utilize water system revenue financings in the future, then the Financing Authority will be a necessary component of such financings. The governing body of the Financing Authority will be the Mayor and members of the City Council. Any regular meeting of the Financing Authority’s Board of Directors shall be held at the same time and same location as regular meetings of the City Council and noticed in the same manner. The Board of Directors of the Financing Authority will conduct a regular meeting at least once each calendar year on the first Tuesday of December. The Financing Authority Board meetings will have separate agendas from the City Council meetings and will comply with Brown Act requirements. For City Council consideration: •Resolution No. 2024-XXX Resolution of the City Council of the City of Santa Ana Authorizing the Creation of the City of Santa Ana Public Financing Authority and Certain Other Matters Pertaining Thereto.     City Council 2 – 2 5/7/2024 Board Consideration of Resolutions to approve and adopt City of Santa Ana Public Financing Authority Bylaws and to declare its intent to issue Lease Revenue Bonds May 7, 2024 Page 3 4 2 4 2 For Housing Authority Board consideration: •Resolution No. 2024-XXX Resolution of the Board of Directors of the Housing Authority of the City of Santa Ana Authorizing the Creation of the City of Santa Ana Public Financing Authority and Certain Other Matters Pertaining Thereto If the City Council and Housing Authority Board adopt the aforementioned resolutions, then staff recommends the newly established Financing Authority Board consider: •Resolution No. 2024-XXX Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority Approving and Adopting Bylaws, Establishing Regular Meeting Dates and Authorizing Certain Other Actions in Connection Therewith The City Council will be asked to consider issuing bonds to finance the City’s water system capital improvements at a future meeting. Until then, the City may make expenditures related to design and construction costs. The City may desire to use a portion of the proceeds of the bonds to reimburse the City for prior expenditures on capital improvements. The City, by making such a declaration, in no way obligates itself to issue the bonds. If the Santa Ana Public Financing Authority is created, staff recommends the Financing Authority Board consider: •Resolution No. 2024-XXX Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority Declaring its Intent to Issue Tax Exempt Obligations to be Used to Reimburse the City of Santa Ana for Expenditures Prior to the Issuance of Such Bonds FISCAL IMPACT This action will allow the City, through the issuance of bonds by the Financing Authority, to finance water system capital projects. EXHIBIT(S) 1. Resolution No. 2024-XXX Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority Approving and Adopting Bylaws, Establishing Regular Meeting Dates and Authorizing Certain Other Actions in Connection Therewith 2. Resolution No. 2024-XXX Resolution of the Board of Directors of the City of Santa Ana Public Financing Authority Declaring its Intent to Issue Tax Exempt Obligations to be Used to Reimburse the City of Santa Ana for Expenditures Prior to the Issuance of Such Bonds 3. Bylaws of the City of Santa Ana Public Financing Authority     City Council 2 – 3 5/7/2024 Board Consideration of Resolutions to approve and adopt City of Santa Ana Public Financing Authority Bylaws and to declare its intent to issue Lease Revenue Bonds May 7, 2024 Page 4 4 2 4 2 4. Joint Exercise of Powers Agreement Submitted By: Kathryn Downs, Executive Director of Finance and Management Services Approved By: Alvaro Nuñez, Acting City Manager     City Council 2 – 4 5/7/2024 55394.00068\42105001.1 Resolution No. 2024-XXX Page 1 of 3 LR 5/7/24 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING BYLAWS, ESTABLISHING REGULAR MEETING DATES AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AS FOLLOWS: Section 1. The Board of Directors of the City of Santa Ana Public Finan cing Authority hereby finds, determines and declares as follows: A.WHEREAS, the City of Santa Ana Public Financing Authority (the "Authority") was formed pursuant to the provisions of 6500 of the California Government Code (the “Act”); and B.WHEREAS, pursuant to the Act the Authority may from time to time make Bylaws to carry into effect its powers and purposes; and C.WHEREAS, the Authority must appoint officers to act on behalf of the Authority; and D.WHEREAS, the Authority has reviewed the Bylaws, which provides for the appointment of officers, for the Authority, substantially in the form attached hereto as Exhibit A; and E.WHEREAS, the Joint Powers Agreement provides that regular meetings of the Board of Directors of the Authority (the “Board of Directors”) shall be held at such time as the Board of Directors may fix by resolution from time to time and special meetings shall be held whenever called by the Chairperson of the Board of Directors, the Executive Director of the Authority or by a majority of the members of the Board of Directors; and F.WHEREAS, Government Code Section 6592.1 requires resolutions authorizing bonds or any issuance of bonds or accepting the benefit of any bonds or the proceeds of bonds be adopted by a joint powers authority at a regular meeting held pursuant to Government Code Section 54954. Section 2. Approval of Bylaws. The Authority hereby approves and adopts the Bylaws, substantially in the form attached hereto, marked “Exhibit A," with such revisions, amendments and completions as shall be approved by the Executive Director or the EXHIBIT 1     City Council 2 – 5 5/7/2024 55394.00068\42105001.1 Resolution No. 2024-XXX Page 2 of 3 Finance Director of the Authority (each a “Responsible Officer”) with the advice of counsel to the Authority. Section 3. Establishment of Regular Meeting Dates. Any regular meeting of the Board of Directors shall be held at the same time and same location as regular meetings of the City Council of the City of Santa Ana and noticed in the same manner, provided, however, that if an agenda (containing a brief general description of each item of business to be transacted or discussed) for any such regular meeting of the Board of Directors is not posted at least 72 hours before any such regular meeting, such regular meeting shall be deemed cancelled. If any day so fixed for a regular meeting shal l fall upon a legal holiday, then such regular meeting shall be held upon the next succeeding business day at the same hour. The Board of Directors shall conduct a regular meeting at least once each calendar year on the first Tuesday of December. Section 4. Appointment of Officers. The officers of the Authority are hereby appointed as follows: The Chairman shall be the Mayor of the City, The Vice-Chairman shall be the Mayor Pro Tem of the City, The Executive Director shall be the City Manager, The Treasurer shall be the Executive Director of Finance and Management Services of the City, and The Secretary shall be the City Clerk. Section 5. Other Acts. Each Responsible Officer of the Authority and each officer of the Authority is hereby authorized and directed to execute and deliver any and all documents and instruments and to do and cause to be done any and all acts and things necessary or proper for carrying out the transactions contemplated by this Resolution. Section 6. Effective Date. This Resolution shall take effect immediately upon its adoption by the Board of Directors, and the Secretary of the Board shall attest to and certify the vote adopting this Resolution. ADOPTED this __ day of ___, 2024. _______________________ Valerie Amezcua Chairperson     City Council 2 – 6 5/7/2024 55394.00068\42105001.1 Resolution No. 2024-XXX Page 3 of 3 APPROVED AS TO FORM: Sonia R. Carvalho Authority Attorney By:________________________ Laura A. Rossini Chief Assistant Authority Attorney AYES: Board members _______________________________________ NOES: Board members _______________________________________ ABSTAIN: Board members _______________________________________ NOT PRESENT: Board members _______________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER HALL, Secretary of the Board, do hereby attest to and certify that the attached Resolution No. ______ to be the original resolution adopted by the Board of Directors of the City of Santa Ana Public Financing Authority on _____, 2024. Date: ________________ ________________________________ Jennifer L. Hall Secretary of the Board     City Council 2 – 7 5/7/2024 55394.00068\42105001.1 A - 1 EXHIBIT A BYLAWS     City Council 2 – 8 5/7/2024 55394.00068\42104908.1 BYLAWS OF CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY ARTICLE I Definitions In addition to the other terms defined herein, the following terms, whether in the singular or in the plural, when used herein and initially capitalized, shall have the meanings specified: (a) Agreement shall mean the Joint Exercise of Powers Agreement creating City of Santa Ana Public Financing Authority, dated as of ____________________, 2024, among the parties thereto. (b) Authority, Board, Member and Joint Powers Law shall have the respective meanings set forth in the Agreement. (c) City shall mean the City of Santa Ana . (d) State shall mean the State of California. ARTICLE II Offices Section 1. Principal Office. The principal office of the Authority shall be located at 20 Civic Center Plaza, Santa Ana, California 92701. ARTICLE III Board Section 1. Powers. Subject to the limitations of the Agreement, the terms of these Bylaws, and the laws of the State of California, the powers of this Authority shall be vested in and exercised by and its property controlled and its affairs conducted by the Board of the Authority. Section 2. Number. The Board shall have seven (7) Directors and shall be the members of the City Council. Each Director shall hold office for a term corresponding to the term of office on the City Council. Notwithstanding anything contained in this section to the contrary, no member of the Board shall hold membership on the Board after the expiration of his or her term as a member of the City Council, or after he or she resigns, or for any other reason, no longer serves on the City Council. Section 3. Compensation. Directors shall serve without compensation but each Director may be reimbursed his or her necessary and actual expenses, including travel     City Council 2 – 9 5/7/2024 55394.00068\42104908.1 2 incident to his or her services as Director, pursuant to resolution of the Board. Any Director may elect, however, to decline said reimbursement. Section 4. Regular Meetings. Regular meetings of the Board shall be held at the same time as regular scheduled times of the City Council, however, the Board may fix by resolution from time to time, and if any day so fixed shall fall upon a legal holiday, then, upon the next succeeding business day at the same hour. No notice of any regular meeting of the Board need be given to the Directors. Section 5. Special Meetings. Special meetings of the Board shall be held whenever called by the President, any Vice-President, or by a majority of the Board. Section 6. Public Meetings; Notice of Meetings. All proceedings of the Board shall be subject to the provisions of the Ralph M. Brown Act, constituting Chapter 9 of Part 1 of Division 2 of Title 5 of the California Government Code, and notice of the meetings of the Authority shall be given in accordance with such Act. Section 7. Consent to Meetings. The transactions of the Board at any meeting however called and noticed or wherever held, shall be as valid as though done at a meeting duly held after call and notice if a quorum is present and if either before or after the meeting each Director not present signs a written waiver of notice or a consent to the holding of such meeting or approval of the minutes thereof. All such waivers, consents or approvals shall be filed with the corporate records and made a part of the minutes of the meeting. Section 8. Quorum. A quorum shall consist of a majority of the members of the Board unless a greater number is expressly required by statute, by the Agreement, or by these Bylaws. Every act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present, shall be the act of the Board. Section 9. Order of Business. The order of business at the regular meeting of the Board and, so far as possible, at all other meetings of the Board, shall be essentially as follows, except as otherwise determined by the Directors at such meeting: (a) Roll call of Officers Report on the number of Directors present in order to determine the existence of a quorum. (b) Reading of the notice of the meeting and proof of the delivery or mailing thereof, or the waiver or waivers of notice of the meeting then filed, as the case may be. (c) Approval of minutes of previous meetings of the Board and the taking of action with respect to approval thereof. (d) Public comment. (e) Presentation and consideration of reports of officers and committees.     City Council 2 – 10 5/7/2024 55394.00068\42104908.1 3 (f) Unfinished business. (g) New business. (h) Adjournment. Section 10. Non-liability for Debts. The private property of the Directors shall be exempt from execution or other liability for any debts, liabilities or obligations of the Authority and no Director shall be liable or responsible for any debts, liabilities or obligations of the Authority. Section 11. Indemnity by Authority for Litigation Expenses of Officer, Director or Employee. Should any Director, officer or employee of the Authority be sued, either alone or with others, because they are or were a director, officer or employee of the Au thority, in any proceeding arising out of his or her alleged misfeasance or nonfeasance in the performance of his or her duties or out of any alleged wrongful act against the Authority or by the Authority, indemnity for his reasonable expenses, including a ttorneys’ fees incurred in the defense of the proceedings, may be assessed against the Authority or its receiver by the court in the same or a separate proceeding if the person sued acted in good faith and in a manner such person reasonably believed to be in the best interests of the Authority and, in the case of a criminal proceeding, had no reasonable cause to believe the conduct of such person was unlawful. The amount of such indemnity shall equal the amount of the expenses, including attorneys’ fees, incurred in the defense of the proceeding. ARTICLE IV Officers Section 1. Appointment of Officers. The Chairman, the Vice Chairman, Treasurer, Executive Director, and Secretary of the Authority shall be the persons as set forth in Section IV.1 of the Agreement. In addition, the City Attorney shall act as ex officio legal counsel. Section 2. Term of Office and Qualification. Each officer elected or appointed pursuant to Section 1 of this Article IV shall hold office until such time as such of ficer ceases (in the case of the Chairman or Vice Chairman) to be a member of the Board, resigns or is removed from such office in accordance with the provisions of Article V of these Bylaws or is unable to perform the duties of such office. Section 3. Official Bond. The Treasurer, to the extent such officer’s duties and responsibilities pursuant to the Joint Powers Law may require, is designated as the public officer or person who has charge of, handles, or has access to any property of the Authority, and such officer shall file an official bond as required by Section 6505.1 of the Joint Powers Law in the amount of $25,000. Section 4. Compensation. The compensation of all officers of the Authority shall be fixed from time to time by the Board, or pursuant to authority of (general or     City Council 2 – 11 5/7/2024 55394.00068\42104908.1 4 specific) resolutions of the Board. No officer shall be prevented from receiving such salary by reason of the fact that he or she is also a member of the Board of the Authority. Section 5. Subordinate Officers. The Board may elect or authorize the appointment of such other officers than those hereinabove mentioned as the business of the Authority may require, each of whom shall hold office for such period, have such authority and perform such duties as are provided in these B ylaws, or as the Board from time to time may authorize or determine. ARTICLE V Resignations Section 1. Voluntary Resignation; Notice of Effectiveness. Any member of the Board or officer of the Authority may, subject to contrary provision in any applicable contract, resign at any time by giving written notice to the Board or to the Chairman or to the Secretary of the Authority. Any such resignation shall take effect at the time specified therein or, if the time be not specified, upon receipt thereof; and unless otherwise specified therein, acceptance of such resignation shall not be necessary to make it effective. Section 2. Involuntary Resignation; Request. The Board, in the exercise of its discretion, may request the resignation of any officer elected or appointed pursuant to Article IV of these Bylaws. Pursuant to such request, subject to contrary provisions in any applicable contracts, such officer shall resign by giving written notice to the Board. Any such resignation shall take effect at the time specified in such request. If such resignation is not received within 30 days, the Board may call a meeting at which a quorum is present and may vote to remove such officer. ARTICLE VI Vacancies Among Officers If the office of any officer elected or appoint ed pursuant to Article IV of these Bylaws becomes vacant at any time by reason of death, resignation, retirement, disqualification, removal from office, or otherwise, such vacancy may be filled at any time by the Board. ARTICLE VII Official Seal The Authority shall have an official seal which shall be circular in form, containing thereon the name of the Authority, and the words “Established _____________, 2024, California.” Said seal may be used by causing it or a facsimile thereof to be impressed or affixed or reproduced in any manner whatsoever. ARTICLE VIII     City Council 2 – 12 5/7/2024 55394.00068\42104908.1 5 Amendments These Bylaws may be modified, amended or repealed or new Bylaws may be adopted by the affirmative vote of a majority of the members of the Board at any regular or special meeting of the Board at which a quorum is present. ARTICLE IX Severability Any adjudication that these Bylaws or any part thereof is invalid shall not affect the validity of the remainder of these Bylaws.     City Council 2 – 13 5/7/2024 55394.00068\42104908.1 6 SECRETARY’S CERTIFICATE The undersigned hereby certifies that she is the Secretary of the City of Santa Ana Public Financing Authority, a joint exercise of powers authority; that attached hereto is a true, correct and complete copy of the Bylaws of City of Santa Ana Public Financing Authority; and that said Bylaws are in full force and effect as of the date hereof. Dated: __________, 2024 _____________________________ Secretary of the City of Santa Ana Public Financing Authority     City Council 2 – 14 5/7/2024 55394.00068\42104979.1 Resolution No. 2024-XXX Page 1 of 2 LR 5/7/24 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY DECLARING ITS INTENT TO ISSUE LEASE REVENUE BONDS TO BE USED TO REIMBURSE THE CITY OF SAN TA ANA PUBLIC FINANCING AUTHORITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF SUCH BONDS BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AS FOLLOWS: Section 1. The Board of Directors of the City of Santa Ana Public Financing Authority hereby finds, determines and declares as follows: A.WHEREAS, the City of Santa Ana Public Financing Authority (the “Authority”) plans to issue tax-exempt lease revenue bonds (the “Obligations”) to fund the improvements to the City’s water distribution system (the “Project”); and B.WHEREAS, the Authority reasonably expects to use a portion of the proceeds of the Obligations to reimburse the Authority for expenditures on the Project. Section 2. Declaration of Official Intent. The Authority hereby declares its official intent, subject to the further approval of this Board of Directors, to use up to $30,000,000 of the proceeds of the Obligations to reimburse for expenditures on the Project. It is intended that this Resolution shall constitute a declaration of “official intent” within the meaning of Section 1.150 -2 of the Treasury Regulations promulgated under Section 150 of the Internal Revenue Code, as amended. Section 3. Other Approvals. The adoption of this Resolution shall not bind the Authority to proceed with execution and delivery of the Obligations until and unless all other necessary actions and approvals are taken or received in accordance with all applicable laws, at the discretion of the Authority. Section 4. Effective Date. This Resolution shall take effect immediately upon its adoption by the Board of Directors, and the Secretary of the Board sha ll attest to and certify the vote adopting this Resolution. ADOPTED this __ day of ___, 2024. [Signatures on following page] EXHIBIT 2     City Council 2 – 15 5/7/2024 Resolution No. 2024-XXX Page 2 of 2 _______________________ Valerie Amezcua Chairperson APPROVED AS TO FORM: Sonia R. Carvalho Authority Attorney By:________________________ Laura A. Rossini Chief Assistant Authority Attorney AYES: Board members _______________________________________ NOES: Board members _______________________________________ ABSTAIN: Board members _______________________________________ NOT PRESENT: Board members _______________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER HALL, Secretary of the Board, do hereby attest to and certify that the attached Resolution No. ______ to be the original resolution adopted by the Board of Directors of the City of Santa Ana Public Financing Authority on _____, 2024. Date: ________________ ____________________________________ Jennifer L. Hall Secretary of the Board     City Council 2 – 16 5/7/2024 55394.00068\42104908.1 BYLAWS OF CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY ARTICLE I Definitions In addition to the other terms defined herein, the following terms, whether in the singular or in the plural, when used herein and initially capitalized, shall have the meanings specified: (a)Agreement shall mean the Joint Exercise of Powers Agreement creating City of Santa Ana Public Financing Authority, dated as of ____________________, 2024, among the parties thereto. (b)Authority, Board, Member and Joint Powers Law shall have the respective meanings set forth in the Agreement. (c)City shall mean the City of Santa Ana . (d)State shall mean the State of California. ARTICLE II Offices Section 1. Principal Office. The principal office of the Authority shall be located at 20 Civic Center Plaza, Santa Ana, California 92701. ARTICLE III Board Section 1. Powers. Subject to the limitations of the Agreement, the terms of these Bylaws, and the laws of the State of California, the powers of this Authority shall be vested in and exercised by and its property controlled and its affairs conducted by the Board of the Authority. Section 2. Number. The Board shall have seven (7) Directors and shall be the members of the City Council. Each Director shall hold office for a term corresponding to the term of office on the City Council. Notwithstanding anything contained in this section to the contrary, no member of the Board shall hold membership on the Board after the expiration of his or her term as a member of the City Council, or after he or she resigns, or for any other reason, no longer serves on the City Council. Section 3. Compensation. Directors shall serve without compensation but each Director may be reimbursed his or her necessary and actual expenses, including travel EXHBIT 3     City Council 2 – 17 5/7/2024 55394.00068\42104908.1 2 incident to his or her services as Director, pursuant to resolution of the Board. Any Director may elect, however, to decline said reimbursement. Section 4. Regular Meetings. Regular meetings of the Board shall be held at the same time as regular scheduled times of the City Council, however, the Board may fix by resolution from time to time, and if any day so fixed shall fall upon a legal holiday, then, upon the next succeeding business day at the same hour. No notice of any regular meeting of the Board need be given to the Directors. Section 5. Special Meetings. Special meetings of the Board shall be held whenever called by the President, any Vice-President, or by a majority of the Board. Section 6. Public Meetings; Notice of Meetings. All proceedings of the Board shall be subject to the provisions of the Ralph M. Brown Act, constituting Chapter 9 of Part 1 of Division 2 of Title 5 of the California Government Code, and notice of the meetings of the Authority shall be given in accordance with such Act. Section 7. Consent to Meetings. The transactions of the Board at any meeting however called and noticed or wherever held, shall be as valid as though done at a meeting duly held after call and notice if a quorum is present and if either before or after the meeting each Director not present signs a written waiver of notice or a consent to the holding of such meeting or approval of the minutes thereof. All such waivers, consents or approvals shall be filed with the corporate records and made a part of the minutes of the meeting. Section 8. Quorum. A quorum shall consist of a majority of the members of the Board unless a greater number is expressly required by statute, by the Agreement, or by these Bylaws. Every act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present, shall be the act of the Board. Section 9. Order of Business. The order of business at the regular meeting of the Board and, so far as possible, at all other meetings of the Board, shall be essentially as follows, except as otherwise determined by the Directors at such meeting: (a) Roll call of Officers Report on the number of Directors present in order to determine the existence of a quorum. (b) Reading of the notice of the meeting and proof of the delivery or mailing thereof, or the waiver or waivers of notice of the meeting then filed, as the case may be. (c) Approval of minutes of previous meetings of the Board and the taking of action with respect to approval thereof. (d) Public comment. (e) Presentation and consideration of reports of officers and committees.     City Council 2 – 18 5/7/2024 55394.00068\42104908.1 3 (f) Unfinished business. (g) New business. (h) Adjournment. Section 10. Non-liability for Debts. The private property of the Directors shall be exempt from execution or other liability for any debts, liabilities or obligations of the Authority and no Director shall be liable or responsible for any debts, liabilities or obligations of the Authority. Section 11. Indemnity by Authority for Litigation Expenses of Officer, Director or Employee. Should any Director, officer or employee of the Authority be sued, either alone or with others, because they are or were a director, officer or employee of the Authority, in any proceeding arising out of his or her alleged misfeasance or nonfeasance in the performance of his or her duties or out of any alleged wrongful act against the Authority or by the Authority, indemnity for his reasonable expenses, including attorneys’ fees incurred in the defense of the proceedings, may be assessed against the Authority or its receiver by the court in the same or a separate proceeding if the person sued acted in good faith and in a manner such person reasonably believed to be in the best interests of the Authority and, in the case of a criminal proceeding, had no reasonable cause to believe the conduct of such person was unlawful. The amount of such indemnity shall equal the amount of the expenses, including attorneys’ fees, incurred in the defense of the proceeding. ARTICLE IV Officers Section 1. Appointment of Officers. The Chairman, the Vice Chairman, Treasurer, Executive Director, and Secretary of the Authority shall be the persons as set forth in Section 4.01 of the Agreement. In addition, the City’s Director of Finance shall act as Finance Director of the Authority, and the city attorney shall act as ex officio legal counsel. Section 2. Term of Office and Qualification. Each officer elected or appointed pursuant to Section 1 of this Article IV shall hold office until such time as such officer ceases (in the case of the Chairman or Vice Chairman) to be a member of the Board, resigns or is removed from such office in accordance with the provisions of Article V of these Bylaws or is unable to perform the duties of such office. Section 3. Official Bond. The Treasurer, to the extent such officer’s duties and responsibilities pursuant to the Joint Powers Law may require, is designated as the public officer or person who has charge of, handles, or has access to any property of the Authority, and such officer shall file an official bond as required by Section 6505.1 of the Joint Powers Law in the amount of $25,000.     City Council 2 – 19 5/7/2024 55394.00068\42104908.1 4 Section 4. Compensation. The compensation of all officers of the Authority shall be fixed from time to time by the Board, or pursuant to authority of (general or specific) resolutions of the Board. No officer shall be prevented from receiving such salary by reason of the fact that he or she is also a member of the Board of the Authority. Section 5. Subordinate Officers. The Board may elect or authorize the appointment of such other officers than those hereinabove mentioned as the business of the Authority may require, each of whom shall hold office for such period, have such authority and perform such duties as are provided in these Bylaws, or as the Board from time to time may authorize or determine. ARTICLE V Resignations Section 1. Voluntary Resignation; Notice of Effectiveness. Any member of the Board or officer of the Authority may, subject to contrary provision in any applicable contract, resign at any time by giving written notice to the Board or to the Chairman or to the Secretary of the Authority. Any such resignation shall take effect at the time specified therein or, if the time be not specified, upon receipt thereof; and unless otherwise specified therein, acceptance of such resignation shall not be necessary to make it effective. Section 2. Involuntary Resignation; Request. The Board, in the exercise of its discretion, may request the resignation of any officer elected or appointed pursuant to Article IV of these Bylaws. Pursuant to such request, subject to contrary provisions in any applicable contracts, such officer shall resign by giving written notice to the Board. Any such resignation shall take effect at the time specified in such request. If such resignation is not received within 30 days, the Board may call a meeting at which a quorum is present and may vote to remove such officer. ARTICLE VI Vacancies Among Officers If the office of any officer elected or appointed pursuant to Article IV of these Bylaws becomes vacant at any time by reason of death, resignation, retirement, disqualification, removal from office, or otherwise, such vacancy may be filled at any time by the Board. ARTICLE VII Official Seal The Authority shall have an official seal which shall be circular in form, containing thereon the name of the Authority, and the words “Established _____________, 2024, California.” Said seal may be used by causing it or a facsimile thereof to be impressed or affixed or reproduced in any manner whatsoever.     City Council 2 – 20 5/7/2024 55394.00068\42104908.1 5 ARTICLE VIII Amendments These Bylaws may be modified, amended or repealed or new Bylaws may be adopted by the affirmative vote of a majority of the members of the Board at any regular or special meeting of the Board at which a quorum is present. ARTICLE IX Severability Any adjudication that these Bylaws or any part thereof is invalid shall not affect the validity of the remainder of these Bylaws.     City Council 2 – 21 5/7/2024 55394.00068\42104908.1 6 SECRETARY’S CERTIFICATE The undersigned hereby certifies that she is the Secretary of the City of Santa Ana Public Financing Authority, a joint exercise of powers authority; that attached hereto is a true, correct and complete copy of the Bylaws of City of Santa Ana Public Financing Authority; and that said Bylaws are in full force and effect as of the date hereof. Dated: __________, 2024 _____________________________ Secretary of the City of Santa Ana Public Financing Authority     City Council 2 – 22 5/7/2024 55394.00068\42104911.2 JOINT EXERCISE OF POWERS AGREEMENT CREATING CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY Dated as of _____________________, 2024 EXHIBIT 4     City Council 2 – 23 5/7/2024 55394.00068\42104911.2 TABLE OF CONTENTS Page -i- ARTICLE I DEFINITIONS Section 1.01. Definitions........................................................................................................ 1 ARTICLE II GENERAL PROVISIONS Section 2.01. Purpose ............................................................................................................. 3 Section 2.02. Creation of Authority ....................................................................................... 3 ARTICLE III BOARD Section 3.01. Board ................................................................................................................ 3 Section 3.02. Powers .............................................................................................................. 3 Section 3.03. Compensation .................................................................................................. 4 Section 3.04. Meetings of the Board; Voting ........................................................................ 4 ARTICLE IV OFFICERS AND EMPLOYEES Section 4.01. Officers ............................................................................................................ 4 Section 4.02. Subordinate Officers ........................................................................................ 5 Section 4.03. Removal of Officers ......................................................................................... 5 Section 4.04. Chairman .......................................................................................................... 5 Section 4.05. Vice Chairman ................................................................................................. 5 Section 4.06. Secretary .......................................................................................................... 5 Section 4.07. Treasurer .......................................................................................................... 5 Section 4.08. Officers in Charge of Records, Funds and Accounts ....................................... 5 Section 4.09. Other Employees .............................................................................................. 6 Section 4.10. Conflict of Interest Code .................................................................................. 6 ARTICLE V POWERS Section 5.01. General Powers ................................................................................................ 6 Section 5.02. Specific Powers ................................................................................................ 6 Section 5.03. Restrictions on Exercise of Powers.................................................................. 7 Section 5.04. Liability; Contribution ..................................................................................... 7 Section 5.05. Indemnity by Authority for Litigation Expenses of Officer, Board Member or Employee ...................................................................................... 8 Section 5.06. Execution of Contracts ..................................................................................... 8     City Council 2 – 24 5/7/2024 55394.00068\42104911.2 TABLE OF CONTENTS (continued) Page -ii- ARTICLE VI CONTRIBUTION; ACCOUNTS AND REPORTS; FUNDS Section 6.01. Contributions.................................................................................................... 8 Section 6.02. Accounts and Reports ...................................................................................... 9 Section 6.03. Funds ................................................................................................................ 9 Section 6.04. Annual Budget and Administrative Expenses ................................................. 9 ARTICLE VII TERM; ADDITION OF MEMBERS; DISSOLUTION Section 7.01. Term ............................................................................................................... 10 Section 7.02. Addition of Members ..................................................................................... 10 Section 7.03. Withdrawal or Exclusion of a Member .......................................................... 10 Section 7.04. Dissolution ..................................................................................................... 11 ARTICLE VIII MISCELLANEOUS PROVISIONS Section 8.01. Notices ........................................................................................................... 11 Section 8.02. Section Headings ........................................................................................... 12 Section 8.03. Consent .......................................................................................................... 12 Section 8.04. Law Governing .............................................................................................. 12 Section 8.05. Amendments .................................................................................................. 12 Section 8.06. Enforcement by Authority ............................................................................. 12 Section 8.07. Severability .................................................................................................... 12 Section 8.08. Successors and Assigns.................................................................................. 12 Section 8.09. Execution of Counterparts ............................................................................. 12     City Council 2 – 25 5/7/2024 55394.00068\42104911.2 1 JOINT EXERCISE OF POWERS AGREEMENT CREATING THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY THIS JOINT EXERCISE OF POWERS AGREEMENT (the “Agreement”), is made and entered into this ______________, 2024 by and among the Members (as defined herein); W I T N E S S E T H: WHEREAS, agencies formed under Article 1 (commencing with Section 6500) of the Joint Powers Law (as defined herein) are permitted to provide financing for any of their members or other local public agencies in the State of California in connection with the lease, acquisition, construction and improvement of public capital improvements, working capital requirements or insurance programs of such members or other local agencies; and WHEREAS, the Members wish to form an agency under the Joint Powers Law, known as the City of Santa Ana Public Financing Authority, for the purpose of providing an entity to assist in providing financing, for purposes which are authorized by law and which could finance, lease, own, operate and maintain public capital improvements for any of its Members, or to be owned by any of its Members (as defined herein). NOW, THEREFORE, in consideration of the above premises and of the mutual promises herein contained, the Members do hereby agree as follows: ARTICLE I DEFINITIONS Section 1.01. Definitions. In addition to the other terms defined herein, the following terms, whether in the singular or in the plural, when used herein and initially capitalized shall have the meanings specified. “Agreement” means this Joint Exercise of Powers Agreement, as originally entered into or as amended from time to time in accordance with Section 8.05 hereof. “Authority” means the City of Santa Ana Public Financing Authority established pursuant to Section 2.02 hereof. “Board” means the Board referred to in Section 3.01 hereof, which shall be the governing body of the Authority. “Bond Law” means the Marks-Roos Local Bond Pooling Act of 1985, being Article 4 of the Joint Powers Law (commencing with Section 6584), as amended from time to time, Article 2 of the Joint Powers Law (commencing with Section 6540), as amended from time to time, or any other law available for use by the Authority in the authorization and issuance of Indebtedness or to provide for the financing of Indebtedness and/or Public Capital Improvements, as amended from time to time.     City Council 2 – 26 5/7/2024 55394.00068\42104911.2 2 “Bond Purchase Agreement” means an agreement between the Authority and a Member or a Local Agency, pursuant to which the Authority agrees to purchase Indebtedness from a Member or a Local Agency, as the case may be. “City” means the City of Santa Ana. “Fiscal Year” means the fiscal year of the Authority as established from time to time by the Board, being at the date of this Agreement the period from July 1 in any calendar year to and including June 30 in the succeeding calendar year. “Housing Authority” means the City of Santa Ana Housing Authority. “Indebtedness” means bonds, notes or other evidences of indebtedness, and all other obligations, instruments and agreements constituting “Bonds” under the Joint Powers Law, which are issued or incurred by or on behalf of the Authority, a Member or a Local Agency pursuant to the Bond Law or pursuant to any other provision of law to finance the lease, acquisition, construction or improvement of Public Capital Improvements, Working Capital Requirements, or liability or other insurance needs of any Local Agency (the “Local Obligations”). “Joint Powers Law” means Articles 1 through 4 (commencing with Section 6500) of Chapter 5, Division 7, Title 1 of the California Government Code, as amended from time to time. “Liability Share” means, with respect to any Member, the amount of a judgment for damages divided by the number of Members at the time the act or omission occurred, unless any portion of the judgment arises from an act or omission directly related to the studying, planning, financing, developing, acquiring, purchasing, construction, reconstructing, implementing, improving, enlarging, enhancing, operating, maintaining, selling, disposing of, or decommissioning of any project undertaken by the Authority under this Agreement, in which case, with respect to such portion, the term “Liability Share” shall mean, with res pect to any Member, the amount of such portion multiplied by a fraction equal to (i) such Member’s entitlement or right, if any, to participate in such project at the time the act or omission occurred, divided by (ii) the aggregate amount of all Members’ entitlements or rights to participate in such project at the time the act or omission occurred. “Local Agency” means each of the Members, any agency or subdivision of a Member, and any other city, county, authority, district or public corporation of the State of California. “Members” means, collectively, all of the Members that are parties to this Agreement, which Members shall initially consist of the City of Santa Ana and the City of Santa Ana Housing Authority and which shall include all additional Members that become parties hereto pursuant to the provisions of Section 7.02 hereof; provided, however, that the term “Member” shall not include any entity which shall have withdrawn or been excluded from the Authority pursuant to Section 7.03 hereof. “Public Agency” has the meaning given to the term “public agency” in Article 1 of the Joint Powers Law, as may be amended from time to time.     City Council 2 – 27 5/7/2024 55394.00068\42104911.2 3 “Public Capital Improvements” has the meaning given such term in Section 6585(n) of the Bond Law, as such provision may be amended from time to time. “Working Capital Requirements” means the requirements of any Local Agency for funds to be used by, or on behalf of, such Local Agency for any purpose for which such Local Agency may borrow money pursuant to Section 53852 of the California Government Code, as amended from time to time. ARTICLE II GENERAL PROVISIONS Section 2.01. Purpose. This Agreement is made pursuant to the Joint Powers Law providing for the joint exercise of powers common to two or more Members, and for other purposes as permitted under the Joint Powers Law and the Bond Law. The purpose of this Agreement is to provide for the financing or refinancing of Public Capital Improvements for and Working Capital Requirements and insurance programs of, the Members and any Local Agency, including without limitation, the purchase by the Authority of Indebtedness of any of the Members or a Local Agency pursuant to Bond Purchase Agreements, the lending of funds by the Authority to a Member or a Local Agency or the entering into of contractual arrangements by the Authority with a Member or a Local Agency and any other transaction authorized by the Joint Powers Law and other laws; engaging in financings relating to the encouragement of economic development and the stimulation of public revenues in the City through the acquisition and financing by the Authority of such Public Capital Improvements; and to engage in any other transactions authorized by the Joint Powers Law and other laws. Section 2.02. Creation of Authority. Pursuant to the Joint Powers Law, there is hereby created a public entity to be known as the “City of Santa Ana Public Financing Authority”. The Authority shall be a public entity separate and apart from the Members, and shall administer this Agreement. ARTICLE III BOARD Section 3.01. Board. The Authority shall be governed by a Board, which shall be comprised of members determined as provided in this Section 3.01. The Board shall be called the “Board of the City of Santa Ana Public Financing Authority.” Notwithstanding anything contained in this Section 3.01 to the contrary, no member of the Board shall hold membership on the Board after the expiration of his or her term as a member of the governing body of a Member, or after he or she resigns, is removed or for any other reason no longer serves as a member of the governing body of a Member. The Board members shall be the members of the City Council of the City. Section 3.02. Powers. Subject to the limitations of this Agreement and the laws of the State of California, the powers of this Authority shall be vested in and exercised by and its property controlled and its affairs conducted by the Board. The Board shall have the responsibility for the     City Council 2 – 28 5/7/2024 55394.00068\42104911.2 4 general management of the affairs, property and business of the Authority and may, from time to time, adopt and modify such Bylaws and other rules and regulations for that purpose and for the conduct of its meetings as it may deem proper. Section 3.03. Compensation. Members of the Board shall serve without compensation. Each such member may be reimbursed for necessary and actual expenses, including travel incident to his or her services as member of the Board, pursuant to resolution of the Board. Any member of the Board may elect, however, to decline said reimbursement. Section 3.04. Meetings of the Board; Voting. (a) Call, Notice and Conduct of Meetings. All meetings of the Board, including without limitation, regular, adjourned regular and special meetings, shall be called, noticed, held and conducted in accordance with the Ralph M. Brown Act, being Sections 54950 et seq. of the California Government Code, as amended from time to time. (b) Regular Meetings. The Board shall hold a regular meeting not less than once each calendar year. Regular meetings of the Board shall be held at such time as the Board may fix by resolution from time to time, and if any day so fixed shall fall upon a Saturday, Sunday or legal holiday, then, upon the next succeeding business day at the same hour. No notice of any regular meeting of the Board need be given to the members of the Board. (c) Special Meetings. Special meetings of the Board shall be held whenever called by the Chairman of the Authority or by a majority of the members of the Board, in accordance with the provisions of the California Government Code, as amended from time to time. (d) Quorum. A majority of the total number of members of the Board shall constitute a quorum for the transaction of business, except that less than a quorum may adjourn from time to time. (e) Voting. Each member of the Board shall have one vote. The affirmative votes of at least a majority of the members of the Board present at any meeting at which a quorum is present shall be required for the Board to take any action. Every act or decision done or made by a majority of the members of the Board present at any m eeting at which a quorum is present shall be the act of the Board. ARTICLE IV OFFICERS AND EMPLOYEES Section 4.01. Officers. The officers of the Authority shall be a Chairman, a Vice Chairman, an Executive Director, a Secretary, a Treasurer and such other officers as the Board may appoint. The Chairman shall be the Mayor of the City. The Vice Chairman shall be the Mayor Pro Tem of the City. The Treasurer shall be the Director of Finance of the City. The City Manager of the City shall serve as the Executive Director of the Authority. The City Clerk of the City shall serve as the Secretary of the Authority.     City Council 2 – 29 5/7/2024 55394.00068\42104911.2 5 Section 4.02. Subordinate Officers. The Board may elect or authorize the appointment of such other officers than those herein above mentioned as the business of the Authority may require, each of whom shall hold office for such period, have such authority and perform such duties as are provided in this Agreement, or as the Board, from time to time, may authorize or determine. Section 4.03. Removal of Officers. Any officer may be removed, either with or without cause, by a majority of the members of the Board at any regular or special meeting of the Board. Should a vacancy occur in any office as a result of death, resignation, removal, disqualification or any other cause, the Board may delegate the powers and duties of such office to any officers or to any members of the Board until such time as a successor for said office has been appointed. Section 4.04. Chairman. The Chairman shall be the chief executive officer of the Authority and shall, subject to the control of the Board, have general supervision, direction and control of the business and officers of the Authority. He or she shall be ex officio member of all standing committees, and shall have the general powers and duties of management of the Authority and shall have such other powers and duties as may be prescribed by the Board or this Agreement. The Chairman shall preside at all meetings of the Board. Section 4.05. Vice Chairman. In the absence or disability of the Chairman, the Vice Chairman shall perform all the duties of the Chairman and when so acting shall have all the powers of and be subject to all of the restrictions upon the Chairman. The Vice Chairman shall have such other powers and perform such other duties as may, from time to time, be prescribed for him or her by the Board or this Agreement. Section 4.06. Secretary. The Secretary shall keep or cause to be kept a book of minutes at the principal office or at such other place as the Board may order, of all meetings of the Board, with the time and place of holding, whether regular or special, and if special, how authorized, the notice thereof given, the names of those present at Board meetings and the proceedings thereof. The Secretary shall give or cause to be given notice of all meetings of the Board. The Secret ary shall keep the Authority records in safe custody and shall have such other powers and perform such other duties as may be prescribed by the Board or this Agreement. Section 4.07. Treasurer. Pursuant to Section 6505.6 of the Joint Powers Law, the Board shall designate a Treasurer of the Authority. Subject to the applicable provisions of any indenture or resolution providing for a trustee or other fiscal agent, the Treasurer is designated as the depositary of the Authority to have custody of all the money of the Authority, from whatever source, and, as such, shall have the powers, duties and responsibilities specified in Section 6505.5 of the Joint Powers Law. The Treasurer is hereby designated as controller of the Authority and, as such, shall have the powers, duties and responsibilities specified in Section 6505.5 of the Joint Powers Law. The controller of the Authority shall draw checks to pay demands against the Authority when the demands have been approved by the Authority. Section 4.08. Officers in Charge of Records, Funds and Accounts. The Treasurer to the extent such officer’s duties and responsibilities require, is designated as the public officer or person who has charge of, handles, or has access to any property of the Authority, and such officer shall     City Council 2 – 30 5/7/2024 55394.00068\42104911.2 6 file an official bond as required by Section 6505.1 of the Joint Powers Law in the amount of $25,000. Section 4.09. Other Employees. The Board shall have the power to appoint and employ such other officers, employees, consultants and independent contractors as it may deem necessary for the purposes of this Agreement, any of whom may be employees of a Member, and who shall have such powers, duties and responsibilities as are determined by the Board. All of the privileges and immunities from liability, exemptions from laws, ordinances and rules, all pension, relief, disability, workers’ compensation and other benefits which apply to the activities of officers, agents, or employees of a public agency when performing their respective functions shall apply to them to the same degree and ex tent while engaged in the performance of any of the functions and other duties under this Agreement. None of the officers, agents, or employees directly employed by the Authority shall be deemed, by reason of their employment by the Authority to be employed by any of the Members or, by reason of their employment by the Authority, to be subject to any of the requirements of any of the Members. Section 4.10. Conflict of Interest Code. The Authority by resolution shall adopt by reference a Conflict of Interest Code as required by the Political Reform Act of 1974, commencing with section 81000 of the Government Code of the State of California. ARTICLE V POWERS Section 5.01. General Powers. The Authority shall exercise in the manner herein provided powers common to Members, or as otherwise permitted under the Joint Powers Law, and necessary or convenient to the accomplishment of the purposes of this Agreement, subject to the restrictions set forth in Section 5.03 hereof. As provided in the Joint Powers Law, the Authority shall be a public ent ity separate from the Members. The Authority shall have all of the powers provided in the Joint Powers Law, including but not limited to Article 4 of the Joint Powers Law (commencing with Section 6584), and including the power to issue or incur Indebtedness under the Bond Law. Section 5.02. Specific Powers. The Authority is hereby authorized, in its own name, to do all acts necessary for the exercise of the foregoing powers, including but not limited to, any or all of the following: (a) to make and enter into contracts; (b) to employ agents or employees; (c) to plan, develop, acquire, construct, manage, maintain, repair, replace or operate any Public Capital Improvement, including the common power of the Members to acquire any Public Capital Improvement by the power of eminent domain;     City Council 2 – 31 5/7/2024 55394.00068\42104911.2 7 (d) to acquire (by the exercise of the power of eminent domain or otherwise), hold, lease, sell or otherwise dispose of any real or personal property, tangible or intangible, and any interests therein, wherever located; (e) to issue or incur Indebtedness and otherwise to incur debts, liabilities or obligations, provided that no such Indebtedness, debt, liability or obligation shall constitute a debt, liability or obligation of any of the Members; (f) to sue and be sued in its own name; (g) to establish a budget and authorize expenditures therefrom; (h) to apply for, accept, receive and disburse grants, loans and other aids from any agency of the United States or of the State of California or from any private sources; (i) to enter into agreements for the creation of separate public entities and agencies pursuant to the Joint Powers Law; (j) to invest any money in the treasury as determined by the Authority, in accordance with applicable provisions of the Joint Powers Law and Section 53601 of the California Government Code, as amended from time to time; (k) to apply for letters of credit or other forms of financial guarantees in order to secure the repayment of Indebtedness and enter into agreements in connection therewith; (l) to carry out and enforce all the provisions of this Agreement; (m) to make and enter into Bond Purchase Agreements; (n) to purchase Indebtedness of a Member or any Local Agency; (o) to establish non-profit corporations or for-profit corporations to assist in accomplishing any of its objectives; and (p) to exercise any and all other powers as may be permitted by State law and/or the Joint Powers Law (including Section 6588 of the Joint Powers Law). Section 5.03. Restrictions on Exercise of Powers. The powers of the Authority shall be exercised in the manner provided in the Joint Powers Law and in the Bond Law subject only to the restrictions upon the manner of exercising such powers as are imposed upon the Members in the exercise of similar powers. Section 5.04. Liability; Contribution. Pursuant to the Joint Powers Law, the debts, liabilities and obligations of the Authority shall not be the debts, liabilities and obligations of any of the Members, except as provided by Section 895.2 of the California Government Code, as amended from time to time, in the case of injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement. In the event any Member is held liable upon any judgment for damages caused by a negligent or wrongful act or omission occurring in the     City Council 2 – 32 5/7/2024 55394.00068\42104911.2 8 performance of this Agreement, and pays in excess of its Liability Share of such judgment, such Member shall be entitled to contribution from each other Member and may require each other Member to pay an amount towards the judgment for damages, but in no event shall any such other Member be required to pay in excess of its Liability Share of such judgment. No Board member, Member, officer, agent or employee of the Authority shall be individually or personally liable for the payment of the principal of or premium or interest on any obligations of the Authority or be subject to any personal liability or accountability by reason of any obligations of the Authority; but nothing herein contained shall relieve any such Board member, Member, officer, agent or employee from the performance of any official duty provided by law or by the instruments authorizing the issuance of any obligations of the Authority. Nothing contained in this Agreement shall in any way diminish the liability of any Member or other party with respect to any contract between such Member or other party and the Authority. Section 5.05. Indemnity by Authority for Litigation Expenses of Officer, Board Member or Employee. In the event any Board member, officer or employee of the Authority be sued, either alone or with others, because he or she is or was a Board member, officer or employee of the Authority, in any proceeding arising out of his or her alleged misfeasance or nonfeasance in the performance of his or her duties or out of any alleged wrongful act against the Authority or by the Authority, indemnity to such person for reasonable expenses, including attorneys’ fees incurred in the defense of the proceedings, may be assessed against the Authority or its receiver by the court in the same or a separate proceeding if the person sued acted in good faith and in a manner such person reasonably believed to be in the best interests of the Authority and, in the case of a criminal proceeding, had no reasonable cause to believe the conduct of such person was unlawful. The amount of such indemnity shall equal the amount of the expenses, including attorneys’ fees, and the amount of any judgment, incurred in the defense of the proceeding. Section 5.06. Execution of Contracts. The Board, except as otherwise provided in this Agreement, may authorize any officer or officers, agent or agents, to enter into any contract or execute any contract or execute any instrument in the name of and on behalf of the Authority and such authorization may be in general or confined to specific instances and unless so authorized by the Board, no officer, agent or employee shall have any power or authority to bind the Authority by any contract or engagement or to pledge its credit or to render it liable for any purpose or in any amount. ARTICLE VI CONTRIBUTION; ACCOUNTS AND REPORTS; FUNDS Section 6.01. Contributions. In accordance with the California Government Code, the Members may in the appropriate circumstances when required hereunder: (a) make contributions from their treasuries as approved from time to time by the Board, for the purposes set forth herein, (b) make payments of public funds to defray the cost of such purposes, (c) make advances of public funds for such purposes, such advances to be repaid as provided herein, or (d) use their personnel, equipment or property in lieu of other contributions or advances. The provisions of Section 6513 of the Joint Powers Law are hereby incorporated into this Agreement. The Authority may make such arrangements relative to the repayment or return to the Members of such contribu tions, payments and advances as are approved from time to time by the Board.     City Council 2 – 33 5/7/2024 55394.00068\42104911.2 9 Any Member which fails to make or pay when due any required contribution, payment or advance to the Authority, may have its rights under this Agreement terminated and may be excluded from participation in the Authority as provided in Section 7.03(c) hereof. Any such Member shall continue to be liable for its obligations under any contract with the Authority and for any unpaid contribution, payment or advance approved by the Board prior to such Member’s exclusion and not objected to by such Member by written notice to the Authority within thirty (30) days after such approval. Section 6.02. Accounts and Reports. There shall be strict accountability of all funds and reporting of all receipts and disbursements of the Authority. The Authority shall establish and maintain such funds and accounts as may be required by good accounting practice or by any provision of any resolution, indenture or other instrument of the Authority securing its Indebtedness, except insofar as such powers, duties and responsibilities are assigned to a trustee appointed pursuant to such resolution, indenture or instrument. The books and records of the Authority shall be open to inspection at all reasonable times by the Members and their representatives. The Authority shall give an audited written report of all financial activities for each Fiscal Year to the Members within 210 days after the close of each Fiscal Year. The Treasurer, as controller of the Authority, shall contract with a certified public accountant or public accountant to make an independent annual audit of the accounts and records of the Authority. In each case the minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the California Government Code, as amended from time to time, and shall conform to generally accepted auditing standards. When such an audit of an account and record is made by a certified public accountant or public accountant, a report thereof shall be filed as public records with each of the Members and with the county auditor of Orange County. Such report shall be filed within 12 months of the end of the Fiscal Year under examination. Any costs of the audit, including contracts with, or employment of, certified public accountants or public accountants, in making an audit pursuant to this Section shall be borne by the Authority and shall be a charge against any unencumbered funds of the Authority available for the purpose. Section 6.03. Funds. Subject to the applicable provisions of any instrument or agreement which the Authority may enter into, which may provide for a trustee to receive, have custody of and disburse Authority funds, the Treasurer of the Authority shall receive, have the custody of and disburse Authority funds as nearly as possible in accordance with generally accepted accounting practices, and shall make the disbursements required by this Agreement or to carry out any of the provisions or purposes of this Agreement. Section 6.04. Annual Budget and Administrative Expenses. The Board may adopt a budget for administrative expenses, which shall include all expenses not included in any financing issue of the Authority, annually prior to July 1st of each year. The estimated annual administrative expenses of the Authority shall be allocated by the Authority to the Members equally.     City Council 2 – 34 5/7/2024 55394.00068\42104911.2 10 ARTICLE VII TERM; ADDITION OF MEMBERS; DISSOLUTION Section 7.01. Term. This Agreement shall become effective as of the date first set forth above, and the Authority shall come into existence, on the date of execution and delivery hereof, and this Agreement shall thereafter continue in full force and effect until the later of December 31, 2090, or the date on which all Indebtedness and other obligations of the Authority and the interest thereon shall have been paid in full or until adequate provision for such payment shall have been made in accordance with the instruments governing such Indebtedness, and no contracts to which the Authority is a party remain in effect, unless earlier dissolved pursuant to Section 7.04 hereof. Section 7.02. Addition of Members. (a) Public Agencies possessing one or more of the powers specified in the first paragraph of the recitals to this Agreement may be added as parties to this Agreement, and become Members, upon the filing by such Public Agency with the Board of an instrument in form and substance satisfactory to the Board together with a certified copy of a resolution of its governing body, whereby the Public Agency (i) agrees to the provisions of this Agreement and (ii) requests to become a Member. In reviewing an application for membership, the Board may reject said application based on the creditworthiness of the applicant or on any other matter which has affected or may affect the creditworthiness of the applicant and which may thereby affect the creditworthiness of the Authority. The Board also reserves the right to reject an applicant if the Board determines that the membership of such applicant would be detrimental to the effectiveness of the Authority or would interfere with the realization of the Authority’s goals and purposes. (b) Notwithstanding Section 7.02(a) hereof, no such Public Agency shall become a Member until (i) its admission is approved by a vote of a majority of the Board voting on the matter and (ii) such Public Agency deposits or agrees to deposit with the Authority an amount equal to such share of the costs and expenses incurred by the Authority prior to the date of admission of such Public Agency as a Member as shall be determined by the Board. (c) Upon satisfaction of the provisions of Section 7.02(a) and 7.02(b) hereof, such Public Agency shall be a Member for all purposes of this Agreement, and the instrument provided pursuant to Section 7.02(a) hereof shall become a part of the official records of the Authority. Neither the effectiveness of such membership nor such instrument shall constitute an amendment or modification of this Agreement for purposes of Section 8.05 hereof. Section 7.03. Withdrawal or Exclusion of a Member. (a) Any Member may withdraw from the Authority upon the following conditions: (i) the Member shall have filed with the Board a certified copy of a resolution of its governing body expressing its desire to so withdraw and (ii) if the Authority, prior to the filing of such resolution, shall have incurred any obligation payable from contributions, payments or advances in accordance with Section 6.01 hereof, which obligation matures after the date of such filing, the withdrawing Member shall have paid, or made arrangements satisfactory to the Board to pay to the Authority its pro rata portion of such obligation.     City Council 2 – 35 5/7/2024 55394.00068\42104911.2 11 (b) Upon compliance with the conditions specified in Section 7.03(a) hereof, the withdrawing Member shall no longer be considered a Member for any reason or purpose under this Agreement and its rights and obligations under this Agreement shall terminate. The withdrawal of a Member shall not affect any obligations of such Member under any contract between the withdrawing Member and the Authority. (c) Any Member which has (i) defaulted under a contract with the Authority, or (ii) failed to pay any required contributions, payments or advances in accordance with Section 6.01 hereof, may have its rights under this Agreement terminated and may be excluded from participating in the Authority by a vote of a majority of the members of the Board voting on the matter (excluding from voting the member(s) of the Board, if any, representing the defaulting Member). Any excluded Member shall continue to be liable for its obligations under any contract with the Authority and for any unpaid contribution, payment or advance approved by the Board prior to such Member’s exclusion and not objected to by such Member by written notice to the Authority within thirty (30) days after such approval. No withdrawal from membership pursuant to Sections 7.03(a) and 7.03(b) hereof or exclusion from participation pursuant to Section 7.03(c) hereof shall constitute an amendment or modification of this Agreement for purposes of Section 8.05 hereof. Section 7.04. Dissolution. With the approval of the Board, the Authority may be dissolved, if at the time of such dissolution the Authority has no Indebtedness outstanding and is not a party to any contract remaining in effect (unless adequate provision shall have been made for the discharge of such contract). Upon the dissolution or termination of the Authority, and after payment or provision for payment, all debts and liabilities, the assets of the Authority shall be distributed to the Members in such manner as shall be determined by the Board. ARTICLE VIII MISCELLANEOUS PROVISIONS Section 8.01. Notices. (a) Any notice, demand or request to any Member provided for in this Agreement shall be in writing and shall be deemed properly served, given, or made if delivered in person or sent by registered or certified mail, postage prepaid, to the person designated by such Member upon the commencement of its membership in the Authority. (b) A Member may, at any time, by written notice to each other Member and the Authority, designate different persons or different addresses for the giving of notices, demands or requests to it hereunder. (c) Any notice, demand or request to the Authority provided for in this Agreement shall be in writing and shall be deemed properly served, given, or made if delivered in person or sent by registered or certified mail, postage prepaid, to City of Santa Ana Public Financing Authority, 20 Civic Center Plaza, Santa Ana, California 92701, or at the notice address most recently provided by said Member pursuant to this Section 8.01.     City Council 2 – 36 5/7/2024 55394.00068\42104911.2 12 (d) The Authority may, at any time, by written notice to each Member, designate a different or additional person or a different address for giving notices, demands or requests to it hereunder. Section 8.02. Section Headings. All section headings in this Agreement are for convenience of reference only and are not to be construed as modifying or governing the language in the section referred to or to define or limit the scope of any provision of this Agreement. Section 8.03. Consent. Whenever in this Agreement any consent or approval is required, the same shall not be unreasonably withheld. Section 8.04. Law Governing and Venue. This Agreement is made in the State of California under the constitution and laws of the State of California, and is to be so construed. Venue shall be held exclusively in Orange County. Section 8.05. Amendments. This Agreement may be amended at any time, or from time to time, except as limited by contract with the owners of Indebtedness issued or incurred by the Authority, a Member or a Local Agency or by applicable regulations or laws of any jurisdiction having authority, by one or more supplemental agreements executed by all then current Members either as required in order to carry out any of the provisions of this Agreement or for any other purpose. Section 8.06. Enforcement by Authority. The Authority is hereby authorized to take any or all legal or equitable actions, including but not limited to injunction and specific performance, necessary or permitted by law to enforce this Agreement. Section 8.07. Severability. In the event that any term, covenant or condition of this Agreement or the application of such term, covenant or condition shall be held invalid as to any person or circumstance by any court having jurisdiction in the premises, all other terms, covenants and conditions of this Agreement and their application shall not be affected thereby, but shall remain in force and effect unless a court holds that the provisions are not separable from all other provisions of this Agreement. Section 8.08. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the Members. No Member may assign any right or obligation hereunder without the written consent of the other Members. The immediately preceding sentence shall not affect, in any respect, any right of assignment under any contract between any Member and the Authority. Section 8.09. Execution of Counterparts. This Agreement may be executed in any number of counterparts. All such counterparts shall be deemed to be originals and shall together constitute but one and the same instrument. (Signature page follows)     City Council 2 – 37 5/7/2024 55394.00068\42104911.2 S-1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized, on the day and year first set forth above. CITY OF SANTA ANA By: ______________________________________ Valerie Amezcua, Mayor ATTEST: _________________________________ Jennifer L. Hall, City Clerk CITY OF SANTA ANA HOUSING AUTHORITY By: ______________________________________ Valerie Amezcua, Chairman ATTEST: _________________________________ Jennifer L. Hall, Secretary -Signature Page- Joint Exercise of Powers Agreement Creating City of Santa Ana Public Financing Authority     City Council 2 – 38 5/7/2024