Item 26 - Adoption of the City of Santa Ana Emergency Operations Plan

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City of Santa Ana Emergency Operations Plan Part I Basic Plan 3.9.1 Standby Officers and Officials City Council The Santa Ana Municipal Code provides that if, during a Local Emergency, State of Emergency or State of War Emergency that has been proclaimed or exists under the provisions of the Emergency Services Act, it has been determined that a majority of the City Council seats have become temporarily or permanently vacant and a regular quorum no longer exists, the powers and authority of the City Council, except for those duties prescribed to the City Council in Article IV, Section 403 of the City Charter, shall vest with the Director of Emergency Services until a quorum of the regularly elected City Council Members is present, or until a sufficient number of vacancies that are determined to be permanent are filled under the provisions of Article IV, Section 403 of the City Charter. The California Constitution and the California Emergency Services Act provide legal authority and procedures to re -constitute the City Council in the event that a Council quorum is permanently unavailable and cannot be re- established in accordance with the above paragraph. City Officials Each Department Director shall appoint a three -deep order of succession of appropriate subordinate management staff to succeed to their position in the event that official is unavailable or unable to serve. Persons succeeding to each office under this provision shall assume all the powers and duties of the office succeeded to immediately upon such succession, unless another delegation of authority is specified. The succeeding person shall serve until the appointing official resumes his/her office or a permanent successor is appointed under the applicable provisions of the City Charter or Municipal Code. 3.9.2 Alternate Seats of Government The City of Santa Ana owns and operates four major properties that have the capabilities to function as the City's seat of government under emergency conditions. (These capabilities include workspace to absorb additional workforce, access to City telephone and data networks, and to receive public visitors and hold public meetings.) These major properties include: • Santa Ana City Hall • Santa Ana City Hall Ross Annex • Santa Ana Corporate Yard • Santa Ana Police Department City Council may also designate other, non -City owned properties as alternative seats of government if needed. Options for facilities located within the City of Santa Ana could include: • County of Orange Halls of Administration and various agency headquarters • Santa Ana Unified School District Offices and school properties • Rancho Santiago Community College District Offices and Santa Ana College • Leasing or borrowing of various business or non -governmental organization properties The City also owns several dozen other, smaller facilities, including libraries, community centers, and department sub -stations and training sites, that have workspace to absorb some additional workforce and access City telephone and data networks. City Continuity of Operations Plans (below) provide more detail on alternate sites. 3.9.3 Preservation of Vital Records and Continuity of Operations Vital records are defined as records that are essential to: • Protect and preserve the rights and interests of individuals, governments, corporations and other entities, which may include vital statistics, land and tax records, license registries, and articles of incorporation. • Conduct emergency response and recovery operations. Records of this type include utility system maps, locations of emergency supplies and equipment, emergency operations plans and procedures, personnel rosters and contact lists. 136