Agenda Packet_2024-07-16 (Revised)

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B. PRIVACY OF RECORDS All information obtained from tenants is considered confidential and will not be shared without the consent of the tenant or the Owner. Owner staff will comply with regulations concerning the safeguarding of relocation files and their contents. C. EVICTION POLICY 1. Eviction may cause the forfeiture of a tenant's right to relocation assistance or benefits. Relocation records will be documented to reflect the specific circumstances surrounding any eviction action. 2. Eviction may be undertaken for one, or more of the following reasons: (a) Failure to pay rent, except in those cases where the failure to pay is due to the owner's failure to keep the premises in habitable condition; is the result of harassment or retaliatory action; or, is the result of discontinuation, or a substantial interruption of services; (b) Performance of a dangerous, and/or illegal act in the unit; (c) A material breach of the rental agreement, and failure upon notification to correct said breach within 30 days of Notice; (d) Maintenance of a nuisance, and failure to abate such nuisance upon notification within a reasonable time following Notice; (e) Failure to accept permanent accommodations and permanently vacate the unit when requested; or (f) A requirement under State, or local law or emergency circumstances that cannot be prevented by reasonable efforts on the part of the Owner. D. RESIDENT PARTICIPATION The Owner held a resident meeting with the Project households on March 13, 2024 to give residents information on the construction plans, timeline and relocation process. As the process for considering the Project moves forward, the Owner will observe the following protocol: I. Provide affected tenants with full and timely access to documents relevant to the relocation program; 2. Encourage meaningful participation in reviewing the relocation plan and monitoring the relocation assistance program; 3. Provide technical assistance necessary to interpret elements of the Relocation Plan and other pertinent materials (the Project households will be provided with access to a copy of the Relocation Plan for review and comment once the draft Plan has been completed); 4. Issue a general notice concerning the availability of the Plan for public review, as required, 30 days prior to its proposed approval (the Project households will be provided an Advisory Notice regarding the comment period with a copy of the Relocation Plan); and 5. Include written or oral comments concerning the Plan as an attachment (Exhibit G) when it is forwarded to the City of Santa Ana for approval. City Council 27 — 52 7/16/2024