Agenda Packet_2024-07-16 (Revised)

Home Browse Search

TECHNICAL • ' • 0 � ge 114 SECTION D I UNDERSTANDING OF NEED weekly reviews of project budget and schedules and PROJECT UNDERSTANDING regular meetings with all project shareholders. The City desires to retain a highly qualified Civil For all projects, either development or capital Engineering Consultant on as as-need basis to improvement, the most important aspect of provide Plan Check Services. TKE recognizes the management will be to ensure that the City's interest City's need for plan check services for street is protected to the maximum extent possible. Any improvement plans, grading plans, water quality deviation from standards and requirements will be management plans, storm drain improvement plans referred to the Development Principal Engineer. TKE signing and striping plans, traffic studies, traffic signal will implement direction given by City staff. plans, signal modifications, street lighting plans, For development projects, project requirements and traffic control plans, landscape and irrigation plans, project schedule compliance will be important. land survey documents such as: tract maps, parcel, Project requirements will be assessed by the plan dedication legal description. TKE staff is prepared to checker and presented to the City's management immediately mobilize and begin providing the staff (i.e. Development Principal Engineer). Upon required services and related engineering assistance receipt of direction from City administration, the Plan for all plan check services of the City's project needs. Checker will be responsible to verify that development is completed in compliance with those PROJECT APPROACH project requirements. TKE's effective project management techniques will ensure that compliance TKE and the City have a common goal, successful will occur. project delivery. Our definition of successful project delivery is: For developers, time is money. For the City, development assists the City's economic engine. Project completion that protects City interests Therefore, maintaining the project schedule will be Project completion that meets all project one of the most important tasks for the plan check requirements process. Further, maintaining excellent Project completion within budget communications will prevent any project processing Project completion on schedule misunderstandings leading to project delays. TKE Our goal is not limited to project processing only, but management techniques will result in efficient project includes the incorporation of value engineering and delivery. constructability review. Through the evaluation and TKE's management approach includes: management of specific alternatives, we will facilitate the delivery of the most cost-effective project Monthly Progress Keportr —TKE documents project alternative that meets design requirements and will progress for all plan check projects assigned to TKE provide for the greatest opportunity for expedited by a comprehensive plan check summary log. The construction. summary log includes project name and related number, plan description, plan check number, date of To achieve our goal, we approach our projects by first receipt, due date, return date and notes. developing a project plan. Our project plan considers the major issues described below. Prior to beginning -ommunication — Communications with agencies' plan checking services, we would perform the staff is another important component to effective following: project management. In addition to the monthly progress reports, TKE meets with clients as needed o Detailed Review of the Project to ensure the projects are proceeding as z� Preliminary Research and Data Collection anticipated. We document each discussion or o Client Inquiries meeting with notes and electronically mail them to the L Field Reconnaissance project team within three days of the We have identified the following key elements which meeting/conference indicating action items and a are vital to quality plan check delivery: schedule for completion of these items. PROJECT MANAGEMENT r: uiia r�eepmg — TKE keeps records in an Project management will be an essential element in organized filing system both in hard copy and project delivery. Effective communications will lead electronic forms. This organized filing system allows to effective management. Management will include TKE to access records immediately should they be needed. Request for Proposals for On-Call Engineering Plan Check Services 111leit r%(9'UnOH A,. 15 — 85 7/16/202