Agenda Packet_2024-07-16 (Revised)

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Painting and Wrought Iron Restoration at Santa Ana Regional Transportation Center July 16, 2024 Page 3 A total of seven bids were received and all were deemed responsive. AJ Fistes Corporation submitted the lowest responsive base bid in the amount of $719,100 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the base bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to AJ Fistes Corporation in the amount of the base bid totaling $719,100 (Exhibit 3). This company specializes in general construction and painting services for Building Maintenance, Commercial Real Estate, and Construction. They have previously provided painting services at the Carnegie Navigation Center and hazardous material remediation at Fire Station #78. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirements. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,197,000. Project Item Total Construction Contract Bid Amount $ 719,100 Construction Administration, Inspection, Testing $ 107,865 Contract Contingencies $ 370,035 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $ 1,197,000 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Review No. ER-2024-43 was filed for the projects 24-6060 and 24-6061. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,197,000, which includes construction, contract administration, inspection, and testing, and authorized contingencies of$370,035. The proposed contract enables staff to authorize a construction cost increase of up to $370,035, if necessary for contingencies. Staff expects to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, staff will return to City Council with a project update and recommendations. The funding of $1,475,000 for these projects was appropriated in prior fiscal years' capital budget. As part of the Citywide budget carry-forward process, the request will be City Council 21 — 3 7/16/2024