Agenda Packet_2024-07-16 (Revised)

Home Browse Search

DocuSign Envelope ID:9822D5D4-600B-4A67-B07F-02E780760E1B July 1st through June 30th the following year)with reference to the 12-month percent change in the most recently published annual Consumer Price Index for All Urban Consumers (CPI- U),West Region, as reported by the U.S.Bureau of Labor Statistics(the"CPI Change"). Each annual increase in the fees will be equal to the greater of two percent (2%) or the actual CPI Change,but in no event may exceed an increase of five percent(5%). 3. ALLOCATION AND AUDIT RECOVERY SERVICES 3.1 Fees shall be paid 15% of the initial amount of new transactions or use tax revenue received by the City because of audit and recovery work performed by HdL, (hereafter referred to as "audit fees"). New revenue shall not include any amounts determined and verified by City or HdL to be increment attributable to causes other than HdL's work pursuant to this agreement. In the event, HdL is responsible for an increase in the tax reported by businesses already properly making tax payments to the City, it shall be HdL's responsibility to separate and support the incremental amount attributable to its efforts prior to the application of the audit fee. Said audit fees will apply to state fund transfers received for those specific quarters identified as being missing and/or deficient following completion of the audit by HdL and confirmation of corrections by the California Department of Tax and Fee Administration but shall not apply prospectively to any future quarter. HdL shall provide City with an itemized quarterly invoice showing all formula calculations and amounts due for audit fees. 4. TECHNICAL ASSISTANCE AND SUBJECT MATTER EXPERTISE(OPTIONAL) 4.1 Fees for performing the consulting and other optional Services described above shall be based on the following initial hourly rates: (i)Principal - $325; (ii) Programmer - $295; (iii) Senior Analyst-$245; and(iv)Analyst-$195. 4.2 Fees may be increased once every fiscal year(as defined by the City,the period running from July 1st through June 30th the following year)with reference to the 12-month percent change in the most recently published annual Consumer Price Index for All Urban Consumers (CPI- U),West Region,as reported by the U.S.Bureau of Labor Statistics(the"CPI Change").Each annual increase in the fees will be equal to the greater of two percent (2%) or the actual CPI Change,but in no event may exceed an increase of five percent(5%). 5. GENERAL PROVISIONS RELATING TO FEES 5.1 Fees for travel and lodging expenses will be invoiced at cost and applied to all meetings (including implementation, training, operations and support). Travel expenses only apply to out of scope travel and must therefore be pre-approved by the City. 5.2 Fees will be invoiced monthly to City for services performed during the prior month. Fees will be netted out of City's monthly revenue disbursement to the extent that HdL has commercially reasonable means to do so. Payment by City for any outstanding balance shall be made within forty-five (45)days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City Council 23 — 18 7/16/2024