Agenda Packet_2024-07-16 (Revised)

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DocuSign Envelope ID:9822D5D4-600B-4A67-B07F-02E780760E1B c. Provide businesses with detailed invoicing and options to pay via website, mail and phone. Remit revenue to City no less than monthly. 3. ONLINE PAYMENT PROCESSING 3.1 HdL's services include PCI compliant payment processing services which supports both credit card and eCheck transactions. 3.2 City Responsibilities a. As a condition to its receipt of the Service, City shall execute and deliver any and all applications,agreements,certifications or other documents required by HdL's payment processor, networks or other third parties whose consent or approval is necessary for the processing of Transactions by HdL's payment processor."Network"is an entity or association that operates, under a common service mark, a system which permits participants to authorize,route, and settle Transactions among themselves, including, for example, networks operated by VISA USA and Mastercard, Inc., NYCE Corporation,American Express,and Discover. b. City hereby grants HdL the full right, power and authority to request, receive and review any data or records reflected in a Transaction report. City represents and warrants that it has the full right and authority to grant these rights. SECTION IL FEES & CHARGES 1. BUSINESS LICENSE TAX ECONOMIC ANALYSIS/FORECASTING SERVICES/REPORTS 1.1 Fees for performing the economic analysis/forecasting services as described above shall be $15,000 per year. This fee will waived in the event that the City opts to utilize Compliance Services outlined in Section 2 as described above and HdL will instead charge the fees outlined in the following section. 2. COMPLIANCE SERVICES (OPTIONAL) 2.1 Fees for performing Compliance Services apply to all monies received for the current tax/license period and any other prior period collected (including monies received for taxes, penalties,interest,and fees). a. Fees for performing discovery Services shall be a contingency Fee of 35% of the revenues received as a result of the Services. b. In the event that City discovers a non-compliant business and reports the business to HdL (including a calculation of all taxes/fees due), HdL will categorize the business as a collection service effort and thus apply the lower collection Services contingency Fee rate. c. Fees for performing collection Services shall be a contingency Fee of 25% of the revenues received as a result of the Services. d. Fees for performing audit Services shall be a contingency Fee of 35%of the revenues received as a result of the Services. e. After a business is brought to compliance,HdL will not be entitled to collect a portion of the renewal charges paid to the City. 2.2 HdL recognizes City's authority to waive or reduce the tax/fee debt of a business. Should City decide to do so for a business whose deficiency was identified by HdL,HdL shall be entitled to compensation in the amount of one-half(%2)of the fees HdL would have otherwise earned. City Council 23 —20 7/16/2024