Agenda Packet_2024-07-16 (Revised)

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! _! CITY OF SANTA ANA ii. Evaluate consistency between gross receipts and other information reported on financial statements to what was reported to the CDTFA for sales and use tax, cannabis excise tax, and/or cultivation tax. In addition, evaluate consistency between gross receipts reported on financial statements to gross receipts reported to the City. iii. The auditor shall have access to examine any of the following records or books, whenever necessary, to ascertain the amount of any tax due, as required by the City's municipal code. 4. Any point of sale (POS) inventory control and reporting system that can produce historical transaction data for review by the City. 5. Legible, clear, adequate, and accurate books, records, and documentation maintained on the premises for a minimum of five (5) years, that detail all the revenues and expenses, and assets and liabilities of the business. 6. A complete set of books of account, invoices, copies of orders and sales, bills, bank statements (including cancelled checks and deposit slips), and all other records necessary to fully show transaction history. 7. Provide any additional assistance as necessary to support the City in recovering and preventing tax deficiencies and delinquencies. 8. Prepare documents to facilitate recovery of revenue and applicable penalties and interest, including requests for corrective action. 9. Provide comparative information with other cities having a local Cannabis tax. E. Option E: Hotel Visitors Tax (HVT, more commonly known as Transient Occupancy Tax) 1. Identify and advise City of legislation potentially impacting City revenue, including pending legislation. 2. Prepare biannual revenue estimates and include assumptions. Represent the City for the purpose of obtaining information from hotels to assist with preparation of revenue estimates. Schedule biannual meetings with staff to review the estimates and assumptions. 3. Provide HVT audit services in accordance with the City's municipal code (Chapter 35, Article V), based on a mutually agreed upon plan and schedule. Identify the range of cost per audit based on a minimum of 2 audits per year. Represent the City for the purpose of examining records related to the applicable tax revenue. Schedule meetings with staff as needed. 4. Prepare documents to facilitate recovery of revenue and applicable penalties and interest, including requests for corrective action. 5. Provide comparative information with other cities having a TOT. F. Option F: Utility Users Tax (UUT) for Electric, Gas & Telecommunications Services 1. Identify and advise City of legislation potentially impacting City revenue, including pending legilsation. 2. Prepare biannual revenue estimates and include assumptions. Represent the City for the purpose of obtaining information from utility providers to assist with preparation of revenue estimates. Schedule biannual meetings with staff to review the estimates and assumptions. 3. Provide UUT audit services in accordance with the City's municipal code (Chapter 35, Article VI), based on an agreed-to plan and schedule. Identify the range of cost per audit based on a minimum of 1 audit per year. The audits will include corresponding franchise fees as applicable. Represent the City for the purpose of examining records related to the applicable tax and fee revenue. Schedule meetings with staff as needed. 4. Prepare documents to facilitate recovery of revenue and applicable penalties and interest, including requests for corrective action. City Pib(aPPIA99il RFP No. 242007 70 7/�96;Q,2� `bf 38