Item 36 - Resolution, Agreement, and Appropriation Adjustment Accepting the FY 2023 Emergency Management Performance Grant

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Planning Guide to help inform their identification and establishment of a SDRC. The SDRC position should be included in the State Administrative Plan with the following responsibilities: • Development of the pre -disaster recovery plan, including state -level leadership and structure, formation of communication channels, multi -agency coordination, and building whole -community partnerships to support recovery efforts. • Set the stage for necessary strategic, operational, and tactical post -disaster planning, actions, and processes. • Maximize impact of federal, private sector, and nongovernmental dollars to enable recovery and resilience. • Accelerate the delivery of resources, including funding and technical assistance, to disaster - impacted communities. • Enable state leadership to better organize and Disaster Financial Management Policies and Procedures Lessons learned from recent hurricane seasons and wildfires demonstrate the need for impacted jurisdictions to improve their ability to immediately track and account for disaster costs. Disaster financial management includes policies and procedures that work to recover expenses pertaining to damage, emergency protective measures, and debris management during and after a disaster. These policies and procedures include, but are not limited to, those supporting eligible contract costs and force account labor, materials, and equipment. State Administrative Plan FEMA strongly recommends that EMPG Program recipients include disaster financial management planning as part of their State Administrative Plan. An effective disaster financial management plan and process is crucial to help recipients prepare for declarations of emergencies or major disasters and plan for reimbursement. The table below details the processes that should be included in the State Administrative Plan and recommendations on where they should be placed. State Administrative Plan Guidance Administrative Plan Processes RecommendationsState Section • Section V Part D: Project A process to ensure subrecipients are tracking and Funding and Reimbursement documenting disaster costs necessary for federal • Section V Part G: Records reimbursement, such as receipts, invoices, procurement and Reports documents, contracts, and insurance coverage/claims • Section V Part D: Project • A process to document disaster cost operations such as labor, Funding and Reimbursement equipment, and materials that are allowable under federal • Section V Part G: Records requirements and Reports • Section V Part D: Project • A process to ensure that subrecipients are not receiving a Funding and Reimbursement duplication in benefits • Section IV Part B: • A process to ensure pre -disaster contracts and procurement Organization and Staffing strategies are in place, if necessary Additionally, recipients are encouraged to use EMPG Program funds for training that develops, delivers, and exercises disaster financial management procedures. F�� �� FEMA EMPG Program Appendix 12023 Page H-10