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SUBRECIPIENT agrees to keep monthly records of all ethnic and racial statistics of persons and families benefited by SUBRECIPIENT in the performance f its obligations under this Agreement, including, but not limited to, the number of low moderate income persons and households assisted in accordance with federalincome and limits, number of female heads of households, and number of senior citizens assisted. SUBRECIPIENT agrees to provide CITY with written cumulative (year-to- date) reports of its activities on or before the 1 5th day of October, January, April and for the period beginning July 1, 1999 and through and including the previous three-month reporting period setting forth the activities onth information and year-to-date program statistics on expenditures, tints and activities. When appropriate, pictures should be included. hies. CITY and the United State Government and/or their representatives shall have access for purposes of monitoring, auditing, and examining activities and performance, to books, documents and papers, and te fightSUBRECIPIENT's xfine records of SUBRECIPIENT's subcontractors, bookkeepers and accountants,mine and participants in regard to said program. CITY and the United StatesGovernmentand/or their representatives shall also schedule on -site monitorin at . Monitoring activities may also include, but are not limited to, questioning employees an 9 their discretion. Participants in said program and entering an y d services or activities funded hereunder are conducted or in whichta y ofhthe any the of SUBRECIPIENT are kept. Nothing herein shall be construed to require access to a privileged or confidential information as set forth in federal or state law. ny in the event SUBRECIPIENT does not make the above -referenced documents available within the city of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. G. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at SUBRECIPIENT's office or place of business for the duration of the Agreement and thereafter for four (4) years after completion of an audit. Records which relate (a) complaints, claims, administrative proceedings or litigation arising ou# of tto he Performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY or any other governmental agency takes exception, shall be retained beyond the four (4) years until resolution or disposition of such appeals, litigation, claims, or exceptions. H. SUBRECIPIENT acknowledges that the funds being provided by CiTY for said program are received by CITY pursuant to the ACT as amended and that expenditures of these funds shall be in accordance with the ACT and all pertinent regulations issued by agencies of the federal government, including, but not limited to, all Page 3 of 14