Loading...
HomeMy WebLinkAboutAgenda Packet_2024-10-15City Council Meeting Packet October 15, 2024 CLOSED SESSION MEETING – 4:00 PM REGULAR OPEN MEETING – 5:30 PM  (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Valerie Amezcua Mayor Thai Viet Phan Mayor Pro Tem – Ward 1 Benjamin Vazquez Councilmember ­ Ward 2 Jessie Lopez Councilmember ­ Ward 3 Phil Bacerra Councilmember ­ Ward 4 Johnathan Ryan Hernandez Councilmember ­ Ward 5 David Penaloza Councilmember ­ Ward 6 Mayor and Council telephone: 714­647­6900 Agenda item inquiries: 714­647­6520 Sonia R. Carvalho City Attorney Alvaro Nuñez City Manager Jennifer L. Hall City Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item or ii) agenda/general comments. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2) matters. 1. Government Tort Claim: Jacob Smith 2. Government Tort Claim: Pierce Peiffer 2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54958.8: Agency Negotiator: Michael Garcia, Executive Director Community Development Agency Negotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing Corporation Under Negotiation: Price and terms related to the possible disposition/acquisition of real property interest. Address of Properties: 1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­ 205, B­303, C­305 2. 601 West Third Street – Units F­102, F­205 3. 621 West Third Street – Unit D­104 4. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­ 108, B­204, B­217, C­102, C­103, C­105 5. 701 West Third Street – Units D­101, D­201, E­101, E­105 3.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1) Title: Independent Oversight Director to the Santa Ana Police Oversight Commission 4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1): TITLE: City Clerk 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Lori Schnaider, Executive Director of Human Resources Unrepresented Employee: City Clerk RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024 as Domestic Violence Awareness Month 2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Club declaring October 2024 as Toastmasters Month in Honor of their Centennial Anniversary 3.Proclamation presented by Councilmember Bacerra declaring October 2024 as Filipino American History Month 4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy En Accion for their Outstanding Contributions to the Community  STAFF PRESENTATIONS 5.Engagement and Enforcement on Union Pacific Railroad Right of Way CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.           – Update on Ethics Code Investigations PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 25 and waive reading of all resolutions and ordinances.  6.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 7.Minutes from the Regular Meeting of September 17, 2024 and the Regular Adjourned Meeting of September 17, 2024 held on September 23, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as the Senior Tenant Representative to the Community Development Commission for a Full Term Expiring November 14, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Vivian Wilhelm to the Community Development Commission as the Senior Tenant Representative and administer the Oath of Office. 9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation; and Palacios Law Office to Provide Administrative Hearing Officer Services (Specification 24­052) (General and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute agreements with each of the three firms listed below for Administrative Hearing Officer services on an as­ needed basis, in a total aggregate amount not to exceed $1,970,000, for an initial three­year term beginning October 15, 2024, with a provision for one, two­year extension exercisable by the City Manager and the City Attorney (Core Agreement No. A­2024­XXX). Firms Location Serviam By Wright, LLP Irvine, CA Nastich Law, a Professional Corporation Berkeley, CA Palacios Law Office Riverside, CA 10.Prioritization of Park Projects Department(s): Finance and Management Services Recommended Action: Receive and file, or provide staff with alternate direction. 11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial Park Aquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $165,000 of accumulated Capital Outlay Fund account balance that will be appropriated for spending in the Capital Outlay Fund, Park Improvements, Building & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $50,000 in the Capital Outlay Fund (Cell Tower) revenue account and appropriate the same amount into the Capital Outlay Fund, Park Improvements, Buildings & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 3. Approve an appropriation adjustment reallocating $1,194,500 in general fund from PRSCA Service Enhancement, Building and Building Improvements to Public Works Road Maintenance, Improvements Other than Buildings. This request is a housecleaning matter to expedite the Delhi channel fencing and resolve security and safety concerns. (Requires five affirmative votes) 4. Authorize a budget reallocation of $3,927,265 in unspent funds from various other projects (detailed in the Discussion Section) to construction funds for the Memorial Park Aquatics Center Project (No. 22­1415). 5. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $19,897,209  in construction funds for the Memorial Park and Aquatics Renovation Project (No. 22­1415). 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $29,339,203, which includes $26,326,548 for the construction contract; $380,000  for contract administration, inspection, and testing; and a $2,632,655 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 7. Award a construction contract to AMG & Associates, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $26,326,548, subject to change orders, for construction of the Memorial Park Aquatics Center Project (No. 22­ 1415), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 8. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER­2024­83 was filled for Project No. 22­1415. 12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­ General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22­1342). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22­1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract. 13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024­25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705). 14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­ 063) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as­needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one­year term expiring October 14, 2025, with provisions for four, one­year renewal options. Vendor Core & Main LP Location Santa Ana, CA Ferguson Enterprises, LLC Santa Ana, CA 15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three­year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two­year extension (Core Agreement No. 2024­XXX). 16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive­ Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18 Months  (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024­25 from the sale of City­owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11­ 6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City­owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), in the amount of $9,800 (Agreement No. A­2024­XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A­2024­XXX). 17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­ General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 1 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item or ii) agenda/general comments. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2) matters. 1. Government Tort Claim: Jacob Smith 2. Government Tort Claim: Pierce Peiffer 2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54958.8: Agency Negotiator: Michael Garcia, Executive Director Community Development Agency Negotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing Corporation Under Negotiation: Price and terms related to the possible disposition/acquisition of real property interest. Address of Properties: 1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­ 205, B­303, C­305 2. 601 West Third Street – Units F­102, F­205 3. 621 West Third Street – Unit D­104 4. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­ 108, B­204, B­217, C­102, C­103, C­105 5. 701 West Third Street – Units D­101, D­201, E­101, E­105 3.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1) Title: Independent Oversight Director to the Santa Ana Police Oversight Commission 4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1): TITLE: City Clerk 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Lori Schnaider, Executive Director of Human Resources Unrepresented Employee: City Clerk RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024 as Domestic Violence Awareness Month 2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Club declaring October 2024 as Toastmasters Month in Honor of their Centennial Anniversary 3.Proclamation presented by Councilmember Bacerra declaring October 2024 as Filipino American History Month 4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy En Accion for their Outstanding Contributions to the Community  STAFF PRESENTATIONS 5.Engagement and Enforcement on Union Pacific Railroad Right of Way CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.           – Update on Ethics Code Investigations PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 25 and waive reading of all resolutions and ordinances.  6.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 7.Minutes from the Regular Meeting of September 17, 2024 and the Regular Adjourned Meeting of September 17, 2024 held on September 23, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as the Senior Tenant Representative to the Community Development Commission for a Full Term Expiring November 14, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Vivian Wilhelm to the Community Development Commission as the Senior Tenant Representative and administer the Oath of Office. 9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation; and Palacios Law Office to Provide Administrative Hearing Officer Services (Specification 24­052) (General and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute agreements with each of the three firms listed below for Administrative Hearing Officer services on an as­ needed basis, in a total aggregate amount not to exceed $1,970,000, for an initial three­year term beginning October 15, 2024, with a provision for one, two­year extension exercisable by the City Manager and the City Attorney (Core Agreement No. A­2024­XXX). Firms Location Serviam By Wright, LLP Irvine, CA Nastich Law, a Professional Corporation Berkeley, CA Palacios Law Office Riverside, CA 10.Prioritization of Park Projects Department(s): Finance and Management Services Recommended Action: Receive and file, or provide staff with alternate direction. 11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial Park Aquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $165,000 of accumulated Capital Outlay Fund account balance that will be appropriated for spending in the Capital Outlay Fund, Park Improvements, Building & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $50,000 in the Capital Outlay Fund (Cell Tower) revenue account and appropriate the same amount into the Capital Outlay Fund, Park Improvements, Buildings & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 3. Approve an appropriation adjustment reallocating $1,194,500 in general fund from PRSCA Service Enhancement, Building and Building Improvements to Public Works Road Maintenance, Improvements Other than Buildings. This request is a housecleaning matter to expedite the Delhi channel fencing and resolve security and safety concerns. (Requires five affirmative votes) 4. Authorize a budget reallocation of $3,927,265 in unspent funds from various other projects (detailed in the Discussion Section) to construction funds for the Memorial Park Aquatics Center Project (No. 22­1415). 5. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $19,897,209  in construction funds for the Memorial Park and Aquatics Renovation Project (No. 22­1415). 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $29,339,203, which includes $26,326,548 for the construction contract; $380,000  for contract administration, inspection, and testing; and a $2,632,655 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 7. Award a construction contract to AMG & Associates, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $26,326,548, subject to change orders, for construction of the Memorial Park Aquatics Center Project (No. 22­ 1415), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 8. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER­2024­83 was filled for Project No. 22­1415. 12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­ General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22­1342). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22­1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract. 13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024­25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705). 14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­ 063) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as­needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one­year term expiring October 14, 2025, with provisions for four, one­year renewal options. Vendor Core & Main LP Location Santa Ana, CA Ferguson Enterprises, LLC Santa Ana, CA 15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three­year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two­year extension (Core Agreement No. 2024­XXX). 16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive­ Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18 Months  (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024­25 from the sale of City­owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11­ 6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City­owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), in the amount of $9,800 (Agreement No. A­2024­XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A­2024­XXX). 17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­ General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 2 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item or ii) agenda/general comments. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2) matters. 1. Government Tort Claim: Jacob Smith 2. Government Tort Claim: Pierce Peiffer 2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54958.8: Agency Negotiator: Michael Garcia, Executive Director Community Development Agency Negotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing Corporation Under Negotiation: Price and terms related to the possible disposition/acquisition of real property interest. Address of Properties: 1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­ 205, B­303, C­305 2. 601 West Third Street – Units F­102, F­205 3. 621 West Third Street – Unit D­104 4. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­ 108, B­204, B­217, C­102, C­103, C­105 5. 701 West Third Street – Units D­101, D­201, E­101, E­105 3.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1) Title: Independent Oversight Director to the Santa Ana Police Oversight Commission 4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1): TITLE: City Clerk 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Lori Schnaider, Executive Director of Human Resources Unrepresented Employee: City Clerk RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024 as Domestic Violence Awareness Month 2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Club declaring October 2024 as Toastmasters Month in Honor of their Centennial Anniversary 3.Proclamation presented by Councilmember Bacerra declaring October 2024 as Filipino American History Month 4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy En Accion for their Outstanding Contributions to the Community  STAFF PRESENTATIONS 5.Engagement and Enforcement on Union Pacific Railroad Right of Way CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.           – Update on Ethics Code Investigations PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 25 and waive reading of all resolutions and ordinances.  6.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 7.Minutes from the Regular Meeting of September 17, 2024 and the Regular Adjourned Meeting of September 17, 2024 held on September 23, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as the Senior Tenant Representative to the Community Development Commission for a Full Term Expiring November 14, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Vivian Wilhelm to the Community Development Commission as the Senior Tenant Representative and administer the Oath of Office. 9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation; and Palacios Law Office to Provide Administrative Hearing Officer Services (Specification 24­052) (General and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute agreements with each of the three firms listed below for Administrative Hearing Officer services on an as­ needed basis, in a total aggregate amount not to exceed $1,970,000, for an initial three­year term beginning October 15, 2024, with a provision for one, two­year extension exercisable by the City Manager and the City Attorney (Core Agreement No. A­2024­XXX). Firms Location Serviam By Wright, LLP Irvine, CA Nastich Law, a Professional Corporation Berkeley, CA Palacios Law Office Riverside, CA 10.Prioritization of Park Projects Department(s): Finance and Management Services Recommended Action: Receive and file, or provide staff with alternate direction. 11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial Park Aquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $165,000 of accumulated Capital Outlay Fund account balance that will be appropriated for spending in the Capital Outlay Fund, Park Improvements, Building & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $50,000 in the Capital Outlay Fund (Cell Tower) revenue account and appropriate the same amount into the Capital Outlay Fund, Park Improvements, Buildings & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 3. Approve an appropriation adjustment reallocating $1,194,500 in general fund from PRSCA Service Enhancement, Building and Building Improvements to Public Works Road Maintenance, Improvements Other than Buildings. This request is a housecleaning matter to expedite the Delhi channel fencing and resolve security and safety concerns. (Requires five affirmative votes) 4. Authorize a budget reallocation of $3,927,265 in unspent funds from various other projects (detailed in the Discussion Section) to construction funds for the Memorial Park Aquatics Center Project (No. 22­1415). 5. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $19,897,209  in construction funds for the Memorial Park and Aquatics Renovation Project (No. 22­1415). 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $29,339,203, which includes $26,326,548 for the construction contract; $380,000  for contract administration, inspection, and testing; and a $2,632,655 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 7. Award a construction contract to AMG & Associates, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $26,326,548, subject to change orders, for construction of the Memorial Park Aquatics Center Project (No. 22­ 1415), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 8. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER­2024­83 was filled for Project No. 22­1415. 12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­ General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22­1342). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22­1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract. 13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024­25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705). 14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­ 063) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as­needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one­year term expiring October 14, 2025, with provisions for four, one­year renewal options. Vendor Core & Main LP Location Santa Ana, CA Ferguson Enterprises, LLC Santa Ana, CA 15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three­year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two­year extension (Core Agreement No. 2024­XXX). 16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive­ Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18 Months  (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024­25 from the sale of City­owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11­ 6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City­owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), in the amount of $9,800 (Agreement No. A­2024­XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A­2024­XXX). 17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­ General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 3 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2) matters. 1. Government Tort Claim: Jacob Smith 2. Government Tort Claim: Pierce Peiffer 2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54958.8: Agency Negotiator: Michael Garcia, Executive Director Community Development Agency Negotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing Corporation Under Negotiation: Price and terms related to the possible disposition/acquisition of real property interest. Address of Properties: 1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­ 205, B­303, C­305 2. 601 West Third Street – Units F­102, F­205 3. 621 West Third Street – Unit D­104 4. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­ 108, B­204, B­217, C­102, C­103, C­105 5. 701 West Third Street – Units D­101, D­201, E­101, E­105 3.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1) Title: Independent Oversight Director to the Santa Ana Police Oversight Commission 4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1): TITLE: City Clerk 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Lori Schnaider, Executive Director of Human Resources Unrepresented Employee: City Clerk RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024 as Domestic Violence Awareness Month 2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Club declaring October 2024 as Toastmasters Month in Honor of their Centennial Anniversary 3.Proclamation presented by Councilmember Bacerra declaring October 2024 as Filipino American History Month 4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy En Accion for their Outstanding Contributions to the Community  STAFF PRESENTATIONS 5.Engagement and Enforcement on Union Pacific Railroad Right of Way CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.           – Update on Ethics Code Investigations PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 25 and waive reading of all resolutions and ordinances.  6.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 7.Minutes from the Regular Meeting of September 17, 2024 and the Regular Adjourned Meeting of September 17, 2024 held on September 23, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as the Senior Tenant Representative to the Community Development Commission for a Full Term Expiring November 14, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Vivian Wilhelm to the Community Development Commission as the Senior Tenant Representative and administer the Oath of Office. 9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation; and Palacios Law Office to Provide Administrative Hearing Officer Services (Specification 24­052) (General and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute agreements with each of the three firms listed below for Administrative Hearing Officer services on an as­ needed basis, in a total aggregate amount not to exceed $1,970,000, for an initial three­year term beginning October 15, 2024, with a provision for one, two­year extension exercisable by the City Manager and the City Attorney (Core Agreement No. A­2024­XXX). Firms Location Serviam By Wright, LLP Irvine, CA Nastich Law, a Professional Corporation Berkeley, CA Palacios Law Office Riverside, CA 10.Prioritization of Park Projects Department(s): Finance and Management Services Recommended Action: Receive and file, or provide staff with alternate direction. 11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial Park Aquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $165,000 of accumulated Capital Outlay Fund account balance that will be appropriated for spending in the Capital Outlay Fund, Park Improvements, Building & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $50,000 in the Capital Outlay Fund (Cell Tower) revenue account and appropriate the same amount into the Capital Outlay Fund, Park Improvements, Buildings & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 3. Approve an appropriation adjustment reallocating $1,194,500 in general fund from PRSCA Service Enhancement, Building and Building Improvements to Public Works Road Maintenance, Improvements Other than Buildings. This request is a housecleaning matter to expedite the Delhi channel fencing and resolve security and safety concerns. (Requires five affirmative votes) 4. Authorize a budget reallocation of $3,927,265 in unspent funds from various other projects (detailed in the Discussion Section) to construction funds for the Memorial Park Aquatics Center Project (No. 22­1415). 5. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $19,897,209  in construction funds for the Memorial Park and Aquatics Renovation Project (No. 22­1415). 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $29,339,203, which includes $26,326,548 for the construction contract; $380,000  for contract administration, inspection, and testing; and a $2,632,655 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 7. Award a construction contract to AMG & Associates, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $26,326,548, subject to change orders, for construction of the Memorial Park Aquatics Center Project (No. 22­ 1415), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 8. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER­2024­83 was filled for Project No. 22­1415. 12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­ General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22­1342). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22­1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract. 13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024­25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705). 14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­ 063) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as­needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one­year term expiring October 14, 2025, with provisions for four, one­year renewal options. Vendor Core & Main LP Location Santa Ana, CA Ferguson Enterprises, LLC Santa Ana, CA 15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three­year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two­year extension (Core Agreement No. 2024­XXX). 16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive­ Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18 Months  (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024­25 from the sale of City­owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11­ 6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City­owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), in the amount of $9,800 (Agreement No. A­2024­XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A­2024­XXX). 17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­ General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 4 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2) matters. 1. Government Tort Claim: Jacob Smith 2. Government Tort Claim: Pierce Peiffer 2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54958.8: Agency Negotiator: Michael Garcia, Executive Director Community Development Agency Negotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing Corporation Under Negotiation: Price and terms related to the possible disposition/acquisition of real property interest. Address of Properties: 1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­ 205, B­303, C­305 2. 601 West Third Street – Units F­102, F­205 3. 621 West Third Street – Unit D­104 4. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­ 108, B­204, B­217, C­102, C­103, C­105 5. 701 West Third Street – Units D­101, D­201, E­101, E­105 3.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1) Title: Independent Oversight Director to the Santa Ana Police Oversight Commission 4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1): TITLE: City Clerk 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Lori Schnaider, Executive Director of Human Resources Unrepresented Employee: City Clerk RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024 as Domestic Violence Awareness Month 2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Club declaring October 2024 as Toastmasters Month in Honor of their Centennial Anniversary 3.Proclamation presented by Councilmember Bacerra declaring October 2024 as Filipino American History Month 4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy En Accion for their Outstanding Contributions to the Community  STAFF PRESENTATIONS 5.Engagement and Enforcement on Union Pacific Railroad Right of Way CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.           – Update on Ethics Code Investigations PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 25 and waive reading of all resolutions and ordinances.  6.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 7.Minutes from the Regular Meeting of September 17, 2024 and the Regular Adjourned Meeting of September 17, 2024 held on September 23, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as the Senior Tenant Representative to the Community Development Commission for a Full Term Expiring November 14, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Vivian Wilhelm to the Community Development Commission as the Senior Tenant Representative and administer the Oath of Office. 9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation; and Palacios Law Office to Provide Administrative Hearing Officer Services (Specification 24­052) (General and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute agreements with each of the three firms listed below for Administrative Hearing Officer services on an as­ needed basis, in a total aggregate amount not to exceed $1,970,000, for an initial three­year term beginning October 15, 2024, with a provision for one, two­year extension exercisable by the City Manager and the City Attorney (Core Agreement No. A­2024­XXX). Firms Location Serviam By Wright, LLP Irvine, CA Nastich Law, a Professional Corporation Berkeley, CA Palacios Law Office Riverside, CA 10.Prioritization of Park Projects Department(s): Finance and Management Services Recommended Action: Receive and file, or provide staff with alternate direction. 11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial Park Aquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $165,000 of accumulated Capital Outlay Fund account balance that will be appropriated for spending in the Capital Outlay Fund, Park Improvements, Building & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $50,000 in the Capital Outlay Fund (Cell Tower) revenue account and appropriate the same amount into the Capital Outlay Fund, Park Improvements, Buildings & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 3. Approve an appropriation adjustment reallocating $1,194,500 in general fund from PRSCA Service Enhancement, Building and Building Improvements to Public Works Road Maintenance, Improvements Other than Buildings. This request is a housecleaning matter to expedite the Delhi channel fencing and resolve security and safety concerns. (Requires five affirmative votes) 4. Authorize a budget reallocation of $3,927,265 in unspent funds from various other projects (detailed in the Discussion Section) to construction funds for the Memorial Park Aquatics Center Project (No. 22­1415). 5. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $19,897,209  in construction funds for the Memorial Park and Aquatics Renovation Project (No. 22­1415). 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $29,339,203, which includes $26,326,548 for the construction contract; $380,000  for contract administration, inspection, and testing; and a $2,632,655 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 7. Award a construction contract to AMG & Associates, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $26,326,548, subject to change orders, for construction of the Memorial Park Aquatics Center Project (No. 22­ 1415), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 8. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER­2024­83 was filled for Project No. 22­1415. 12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­ General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22­1342). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22­1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract. 13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024­25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705). 14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­ 063) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as­needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one­year term expiring October 14, 2025, with provisions for four, one­year renewal options. Vendor Core & Main LP Location Santa Ana, CA Ferguson Enterprises, LLC Santa Ana, CA 15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three­year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two­year extension (Core Agreement No. 2024­XXX). 16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive­ Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18 Months  (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024­25 from the sale of City­owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11­ 6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City­owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), in the amount of $9,800 (Agreement No. A­2024­XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A­2024­XXX). 17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­ General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 5 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2)matters.1. Government Tort Claim: Jacob Smith2. Government Tort Claim: Pierce Peiffer2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54958.8:Agency Negotiator: Michael Garcia, Executive Director Community DevelopmentAgencyNegotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing CorporationUnder Negotiation: Price and terms related to the possible disposition/acquisition ofreal property interest. Address of Properties: 1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­ 205, B­303, C­305 2. 601 West Third Street – Units F­102, F­205 3. 621 West Third Street – Unit D­104 4. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­ 108, B­204, B­217, C­102, C­103, C­105 5. 701 West Third Street – Units D­101, D­201, E­101, E­105 3.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1) Title: Independent Oversight Director to the Santa Ana Police Oversight Commission 4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1): TITLE: City Clerk 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Lori Schnaider, Executive Director of Human Resources Unrepresented Employee: City Clerk RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor  Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024 as Domestic Violence Awareness Month 2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Club declaring October 2024 as Toastmasters Month in Honor of their Centennial Anniversary 3.Proclamation presented by Councilmember Bacerra declaring October 2024 as Filipino American History Month 4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy En Accion for their Outstanding Contributions to the Community  STAFF PRESENTATIONS 5.Engagement and Enforcement on Union Pacific Railroad Right of Way CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.           – Update on Ethics Code Investigations PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 25 and waive reading of all resolutions and ordinances.  6.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 7.Minutes from the Regular Meeting of September 17, 2024 and the Regular Adjourned Meeting of September 17, 2024 held on September 23, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as the Senior Tenant Representative to the Community Development Commission for a Full Term Expiring November 14, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Vivian Wilhelm to the Community Development Commission as the Senior Tenant Representative and administer the Oath of Office. 9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation; and Palacios Law Office to Provide Administrative Hearing Officer Services (Specification 24­052) (General and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute agreements with each of the three firms listed below for Administrative Hearing Officer services on an as­ needed basis, in a total aggregate amount not to exceed $1,970,000, for an initial three­year term beginning October 15, 2024, with a provision for one, two­year extension exercisable by the City Manager and the City Attorney (Core Agreement No. A­2024­XXX). Firms Location Serviam By Wright, LLP Irvine, CA Nastich Law, a Professional Corporation Berkeley, CA Palacios Law Office Riverside, CA 10.Prioritization of Park Projects Department(s): Finance and Management Services Recommended Action: Receive and file, or provide staff with alternate direction. 11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial Park Aquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $165,000 of accumulated Capital Outlay Fund account balance that will be appropriated for spending in the Capital Outlay Fund, Park Improvements, Building & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $50,000 in the Capital Outlay Fund (Cell Tower) revenue account and appropriate the same amount into the Capital Outlay Fund, Park Improvements, Buildings & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 3. Approve an appropriation adjustment reallocating $1,194,500 in general fund from PRSCA Service Enhancement, Building and Building Improvements to Public Works Road Maintenance, Improvements Other than Buildings. This request is a housecleaning matter to expedite the Delhi channel fencing and resolve security and safety concerns. (Requires five affirmative votes) 4. Authorize a budget reallocation of $3,927,265 in unspent funds from various other projects (detailed in the Discussion Section) to construction funds for the Memorial Park Aquatics Center Project (No. 22­1415). 5. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $19,897,209  in construction funds for the Memorial Park and Aquatics Renovation Project (No. 22­1415). 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $29,339,203, which includes $26,326,548 for the construction contract; $380,000  for contract administration, inspection, and testing; and a $2,632,655 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 7. Award a construction contract to AMG & Associates, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $26,326,548, subject to change orders, for construction of the Memorial Park Aquatics Center Project (No. 22­ 1415), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 8. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER­2024­83 was filled for Project No. 22­1415. 12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­ General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22­1342). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22­1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract. 13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024­25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705). 14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­ 063) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as­needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one­year term expiring October 14, 2025, with provisions for four, one­year renewal options. Vendor Core & Main LP Location Santa Ana, CA Ferguson Enterprises, LLC Santa Ana, CA 15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three­year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two­year extension (Core Agreement No. 2024­XXX). 16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive­ Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18 Months  (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024­25 from the sale of City­owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11­ 6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City­owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), in the amount of $9,800 (Agreement No. A­2024­XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A­2024­XXX). 17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­ General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 6 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2)matters.1. Government Tort Claim: Jacob Smith2. Government Tort Claim: Pierce Peiffer2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54958.8:Agency Negotiator: Michael Garcia, Executive Director Community DevelopmentAgencyNegotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing CorporationUnder Negotiation: Price and terms related to the possible disposition/acquisition ofreal property interest.Address of Properties:1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­205, B­303, C­3052. 601 West Third Street – Units F­102, F­2053. 621 West Third Street – Unit D­1044. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­108, B­204, B­217, C­102, C­103, C­1055. 701 West Third Street – Units D­101, D­201, E­101, E­1053.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Independent Oversight Director to the Santa Ana Police Oversight Commission4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1):TITLE: City Clerk5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a)Agency Designated Representative: Lori Schnaider, Executive Director of HumanResourcesUnrepresented Employee: City ClerkRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024 as Domestic Violence Awareness Month 2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Club declaring October 2024 as Toastmasters Month in Honor of their Centennial Anniversary 3.Proclamation presented by Councilmember Bacerra declaring October 2024 as Filipino American History Month 4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy En Accion for their Outstanding Contributions to the Community  STAFF PRESENTATIONS 5.Engagement and Enforcement on Union Pacific Railroad Right of Way CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.           – Update on Ethics Code Investigations PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 25 and waive reading of all resolutions and ordinances.  6.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 7.Minutes from the Regular Meeting of September 17, 2024 and the Regular Adjourned Meeting of September 17, 2024 held on September 23, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as the Senior Tenant Representative to the Community Development Commission for a Full Term Expiring November 14, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Vivian Wilhelm to the Community Development Commission as the Senior Tenant Representative and administer the Oath of Office. 9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation; and Palacios Law Office to Provide Administrative Hearing Officer Services (Specification 24­052) (General and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute agreements with each of the three firms listed below for Administrative Hearing Officer services on an as­ needed basis, in a total aggregate amount not to exceed $1,970,000, for an initial three­year term beginning October 15, 2024, with a provision for one, two­year extension exercisable by the City Manager and the City Attorney (Core Agreement No. A­2024­XXX). Firms Location Serviam By Wright, LLP Irvine, CA Nastich Law, a Professional Corporation Berkeley, CA Palacios Law Office Riverside, CA 10.Prioritization of Park Projects Department(s): Finance and Management Services Recommended Action: Receive and file, or provide staff with alternate direction. 11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial Park Aquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $165,000 of accumulated Capital Outlay Fund account balance that will be appropriated for spending in the Capital Outlay Fund, Park Improvements, Building & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $50,000 in the Capital Outlay Fund (Cell Tower) revenue account and appropriate the same amount into the Capital Outlay Fund, Park Improvements, Buildings & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 3. Approve an appropriation adjustment reallocating $1,194,500 in general fund from PRSCA Service Enhancement, Building and Building Improvements to Public Works Road Maintenance, Improvements Other than Buildings. This request is a housecleaning matter to expedite the Delhi channel fencing and resolve security and safety concerns. (Requires five affirmative votes) 4. Authorize a budget reallocation of $3,927,265 in unspent funds from various other projects (detailed in the Discussion Section) to construction funds for the Memorial Park Aquatics Center Project (No. 22­1415). 5. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $19,897,209  in construction funds for the Memorial Park and Aquatics Renovation Project (No. 22­1415). 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $29,339,203, which includes $26,326,548 for the construction contract; $380,000  for contract administration, inspection, and testing; and a $2,632,655 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 7. Award a construction contract to AMG & Associates, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $26,326,548, subject to change orders, for construction of the Memorial Park Aquatics Center Project (No. 22­ 1415), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 8. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER­2024­83 was filled for Project No. 22­1415. 12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­ General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22­1342). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22­1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract. 13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024­25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705). 14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­ 063) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as­needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one­year term expiring October 14, 2025, with provisions for four, one­year renewal options. Vendor Core & Main LP Location Santa Ana, CA Ferguson Enterprises, LLC Santa Ana, CA 15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three­year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two­year extension (Core Agreement No. 2024­XXX). 16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive­ Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18 Months  (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024­25 from the sale of City­owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11­ 6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City­owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), in the amount of $9,800 (Agreement No. A­2024­XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A­2024­XXX). 17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­ General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 7 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2)matters.1. Government Tort Claim: Jacob Smith2. Government Tort Claim: Pierce Peiffer2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54958.8:Agency Negotiator: Michael Garcia, Executive Director Community DevelopmentAgencyNegotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing CorporationUnder Negotiation: Price and terms related to the possible disposition/acquisition ofreal property interest.Address of Properties:1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­205, B­303, C­3052. 601 West Third Street – Units F­102, F­2053. 621 West Third Street – Unit D­1044. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­108, B­204, B­217, C­102, C­103, C­1055. 701 West Third Street – Units D­101, D­201, E­101, E­1053.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Independent Oversight Director to the Santa Ana Police Oversight Commission4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1):TITLE: City Clerk5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a)Agency Designated Representative: Lori Schnaider, Executive Director of HumanResourcesUnrepresented Employee: City ClerkRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police ChaplainADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024as Domestic Violence Awareness Month2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Clubdeclaring October 2024 as Toastmasters Month in Honor of their CentennialAnniversary3.Proclamation presented by Councilmember Bacerra declaring October 2024 asFilipino American History Month4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy EnAccion for their Outstanding Contributions to the Community STAFF PRESENTATIONS5.Engagement and Enforcement on Union Pacific Railroad Right of WayCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.          – Update on Ethics Code InvestigationsPUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 25 and waive reading of all resolutionsand ordinances. 6.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.7.Minutes from the Regular Meeting of September 17, 2024 and the Regular AdjournedMeeting of September 17, 2024 held on September 23, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as the Senior Tenant Representative to the Community Development Commission for a Full Term Expiring November 14, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Vivian Wilhelm to the Community Development Commission as the Senior Tenant Representative and administer the Oath of Office. 9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation; and Palacios Law Office to Provide Administrative Hearing Officer Services (Specification 24­052) (General and Non­General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute agreements with each of the three firms listed below for Administrative Hearing Officer services on an as­ needed basis, in a total aggregate amount not to exceed $1,970,000, for an initial three­year term beginning October 15, 2024, with a provision for one, two­year extension exercisable by the City Manager and the City Attorney (Core Agreement No. A­2024­XXX). Firms Location Serviam By Wright, LLP Irvine, CA Nastich Law, a Professional Corporation Berkeley, CA Palacios Law Office Riverside, CA 10.Prioritization of Park Projects Department(s): Finance and Management Services Recommended Action: Receive and file, or provide staff with alternate direction. 11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial Park Aquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $165,000 of accumulated Capital Outlay Fund account balance that will be appropriated for spending in the Capital Outlay Fund, Park Improvements, Building & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $50,000 in the Capital Outlay Fund (Cell Tower) revenue account and appropriate the same amount into the Capital Outlay Fund, Park Improvements, Buildings & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 3. Approve an appropriation adjustment reallocating $1,194,500 in general fund from PRSCA Service Enhancement, Building and Building Improvements to Public Works Road Maintenance, Improvements Other than Buildings. This request is a housecleaning matter to expedite the Delhi channel fencing and resolve security and safety concerns. (Requires five affirmative votes) 4. Authorize a budget reallocation of $3,927,265 in unspent funds from various other projects (detailed in the Discussion Section) to construction funds for the Memorial Park Aquatics Center Project (No. 22­1415). 5. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $19,897,209  in construction funds for the Memorial Park and Aquatics Renovation Project (No. 22­1415). 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $29,339,203, which includes $26,326,548 for the construction contract; $380,000  for contract administration, inspection, and testing; and a $2,632,655 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 7. Award a construction contract to AMG & Associates, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $26,326,548, subject to change orders, for construction of the Memorial Park Aquatics Center Project (No. 22­ 1415), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 8. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER­2024­83 was filled for Project No. 22­1415. 12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­ General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22­1342). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22­1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract. 13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024­25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705). 14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­ 063) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as­needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one­year term expiring October 14, 2025, with provisions for four, one­year renewal options. Vendor Core & Main LP Location Santa Ana, CA Ferguson Enterprises, LLC Santa Ana, CA 15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three­year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two­year extension (Core Agreement No. 2024­XXX). 16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive­ Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18 Months  (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024­25 from the sale of City­owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11­ 6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City­owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), in the amount of $9,800 (Agreement No. A­2024­XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A­2024­XXX). 17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­ General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 8 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2)matters.1. Government Tort Claim: Jacob Smith2. Government Tort Claim: Pierce Peiffer2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54958.8:Agency Negotiator: Michael Garcia, Executive Director Community DevelopmentAgencyNegotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing CorporationUnder Negotiation: Price and terms related to the possible disposition/acquisition ofreal property interest.Address of Properties:1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­205, B­303, C­3052. 601 West Third Street – Units F­102, F­2053. 621 West Third Street – Unit D­1044. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­108, B­204, B­217, C­102, C­103, C­1055. 701 West Third Street – Units D­101, D­201, E­101, E­1053.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Independent Oversight Director to the Santa Ana Police Oversight Commission4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1):TITLE: City Clerk5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a)Agency Designated Representative: Lori Schnaider, Executive Director of HumanResourcesUnrepresented Employee: City ClerkRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police ChaplainADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024as Domestic Violence Awareness Month2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Clubdeclaring October 2024 as Toastmasters Month in Honor of their CentennialAnniversary3.Proclamation presented by Councilmember Bacerra declaring October 2024 asFilipino American History Month4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy EnAccion for their Outstanding Contributions to the Community STAFF PRESENTATIONS5.Engagement and Enforcement on Union Pacific Railroad Right of WayCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.          – Update on Ethics Code InvestigationsPUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 25 and waive reading of all resolutionsand ordinances. 6.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.7.Minutes from the Regular Meeting of September 17, 2024 and the Regular AdjournedMeeting of September 17, 2024 held on September 23, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as theSenior Tenant Representative to the Community Development Commission for a FullTerm Expiring November 14, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Vivian Wilhelm to the Community DevelopmentCommission as the Senior Tenant Representative and administer the Oath of Office.9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation;and Palacios Law Office to Provide Administrative Hearing Officer Services(Specification 24­052) (General and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute agreements with eachof the three firms listed below for Administrative Hearing Officer services on an as­needed basis, in a total aggregate amount not to exceed $1,970,000, for an initialthree­year term beginning October 15, 2024, with a provision for one, two­yearextension exercisable by the City Manager and the City Attorney (Core Agreement No.A­2024­XXX).Firms LocationServiam By Wright, LLP Irvine, CANastich Law, a Professional Corporation Berkeley, CAPalacios Law Office Riverside, CA10.Prioritization of Park ProjectsDepartment(s): Finance and Management ServicesRecommended Action: Receive and file, or provide staff with alternate direction.11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial ParkAquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize$165,000 of accumulated Capital Outlay Fund account balance that will beappropriated for spending in the Capital Outlay Fund, Park Improvements, Building &Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $50,000 in the Capital Outlay Fund (Cell Tower) revenue account and appropriate the same amount into the Capital Outlay Fund, Park Improvements, Buildings & Building Improvements expenditure account (05113263­66200). (Requires five affirmative votes) 3. Approve an appropriation adjustment reallocating $1,194,500 in general fund from PRSCA Service Enhancement, Building and Building Improvements to Public Works Road Maintenance, Improvements Other than Buildings. This request is a housecleaning matter to expedite the Delhi channel fencing and resolve security and safety concerns. (Requires five affirmative votes) 4. Authorize a budget reallocation of $3,927,265 in unspent funds from various other projects (detailed in the Discussion Section) to construction funds for the Memorial Park Aquatics Center Project (No. 22­1415). 5. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $19,897,209  in construction funds for the Memorial Park and Aquatics Renovation Project (No. 22­1415). 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $29,339,203, which includes $26,326,548 for the construction contract; $380,000  for contract administration, inspection, and testing; and a $2,632,655 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 7. Award a construction contract to AMG & Associates, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $26,326,548, subject to change orders, for construction of the Memorial Park Aquatics Center Project (No. 22­ 1415), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 8. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER­2024­83 was filled for Project No. 22­1415. 12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­ General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22­1342). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22­1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract. 13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024­25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705). 14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­ 063) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as­needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one­year term expiring October 14, 2025, with provisions for four, one­year renewal options. Vendor Core & Main LP Location Santa Ana, CA Ferguson Enterprises, LLC Santa Ana, CA 15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three­year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two­year extension (Core Agreement No. 2024­XXX). 16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive­ Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18 Months  (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024­25 from the sale of City­owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11­ 6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City­owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), in the amount of $9,800 (Agreement No. A­2024­XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A­2024­XXX). 17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­ General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 9 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2)matters.1. Government Tort Claim: Jacob Smith2. Government Tort Claim: Pierce Peiffer2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54958.8:Agency Negotiator: Michael Garcia, Executive Director Community DevelopmentAgencyNegotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing CorporationUnder Negotiation: Price and terms related to the possible disposition/acquisition ofreal property interest.Address of Properties:1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­205, B­303, C­3052. 601 West Third Street – Units F­102, F­2053. 621 West Third Street – Unit D­1044. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­108, B­204, B­217, C­102, C­103, C­1055. 701 West Third Street – Units D­101, D­201, E­101, E­1053.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Independent Oversight Director to the Santa Ana Police Oversight Commission4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1):TITLE: City Clerk5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a)Agency Designated Representative: Lori Schnaider, Executive Director of HumanResourcesUnrepresented Employee: City ClerkRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police ChaplainADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024as Domestic Violence Awareness Month2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Clubdeclaring October 2024 as Toastmasters Month in Honor of their CentennialAnniversary3.Proclamation presented by Councilmember Bacerra declaring October 2024 asFilipino American History Month4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy EnAccion for their Outstanding Contributions to the Community STAFF PRESENTATIONS5.Engagement and Enforcement on Union Pacific Railroad Right of WayCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.          – Update on Ethics Code InvestigationsPUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 25 and waive reading of all resolutionsand ordinances. 6.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.7.Minutes from the Regular Meeting of September 17, 2024 and the Regular AdjournedMeeting of September 17, 2024 held on September 23, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as theSenior Tenant Representative to the Community Development Commission for a FullTerm Expiring November 14, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Vivian Wilhelm to the Community DevelopmentCommission as the Senior Tenant Representative and administer the Oath of Office.9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation;and Palacios Law Office to Provide Administrative Hearing Officer Services(Specification 24­052) (General and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute agreements with eachof the three firms listed below for Administrative Hearing Officer services on an as­needed basis, in a total aggregate amount not to exceed $1,970,000, for an initialthree­year term beginning October 15, 2024, with a provision for one, two­yearextension exercisable by the City Manager and the City Attorney (Core Agreement No.A­2024­XXX).Firms LocationServiam By Wright, LLP Irvine, CANastich Law, a Professional Corporation Berkeley, CAPalacios Law Office Riverside, CA10.Prioritization of Park ProjectsDepartment(s): Finance and Management ServicesRecommended Action: Receive and file, or provide staff with alternate direction.11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial ParkAquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize$165,000 of accumulated Capital Outlay Fund account balance that will beappropriated for spending in the Capital Outlay Fund, Park Improvements, Building &Building Improvements expenditure account (05113263­66200). (Requires fiveaffirmative votes)2. Approve an appropriation adjustment recognizing $50,000 in the Capital OutlayFund (Cell Tower) revenue account and appropriate the same amount into the CapitalOutlay Fund, Park Improvements, Buildings & Building Improvements expenditureaccount (05113263­66200). (Requires five affirmative votes)3. Approve an appropriation adjustment reallocating $1,194,500 in general fund fromPRSCA Service Enhancement, Building and Building Improvements to Public WorksRoad Maintenance, Improvements Other than Buildings. This request is ahousecleaning matter to expedite the Delhi channel fencing and resolve security andsafety concerns. (Requires five affirmative votes)4. Authorize a budget reallocation of $3,927,265 in unspent funds from various otherprojects (detailed in the Discussion Section) to construction funds for the MemorialPark Aquatics Center Project (No. 22­1415).5. Approve an amendment to the Fiscal Year 2024­2025 Capital ImprovementProgram to include an additional $19,897,209  in construction funds for the MemorialPark and Aquatics Renovation Project (No. 22­1415).6. Approve the Project Cost Analysis for a total estimated construction delivery cost of$29,339,203, which includes $26,326,548 for the construction contract; $380,000  forcontract administration, inspection, and testing; and a $2,632,655 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope of thisproject.7. Award a construction contract to AMG & Associates, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $26,326,548, subject tochange orders, for construction of the Memorial Park Aquatics Center Project (No. 22­1415), for a term beginning October 15, 2024 and ending upon project completion,and authorize the City Manager to execute the contract.8. Determine that pursuant to the California Environmental Quality Act therecommended actions are exempt from further review. Categorical ExemptionEnvironmental Review No. ER­2024­83 was filled for Project No. 22­1415.12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and CrosswalkAdjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025Capital Improvement Program to include an additional $1,845,898 in constructionfunds for the 10th Street & Flower Street Improvements Project (No. 22­1342).2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,845,898, which includes $1,476,719 for the construction contract; $221,507 forcontract administration, inspection, and testing; and a $147,672 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope of this project. 3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22­1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract. 13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024­25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25­6705). 14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­ 063) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as­needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one­year term expiring October 14, 2025, with provisions for four, one­year renewal options. Vendor Core & Main LP Location Santa Ana, CA Ferguson Enterprises, LLC Santa Ana, CA 15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three­year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two­year extension (Core Agreement No. 2024­XXX). 16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive­ Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18 Months  (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024­25 from the sale of City­owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11­ 6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City­owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), in the amount of $9,800 (Agreement No. A­2024­XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A­2024­XXX). 17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­ General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 10 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2)matters.1. Government Tort Claim: Jacob Smith2. Government Tort Claim: Pierce Peiffer2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54958.8:Agency Negotiator: Michael Garcia, Executive Director Community DevelopmentAgencyNegotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing CorporationUnder Negotiation: Price and terms related to the possible disposition/acquisition ofreal property interest.Address of Properties:1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­205, B­303, C­3052. 601 West Third Street – Units F­102, F­2053. 621 West Third Street – Unit D­1044. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­108, B­204, B­217, C­102, C­103, C­1055. 701 West Third Street – Units D­101, D­201, E­101, E­1053.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Independent Oversight Director to the Santa Ana Police Oversight Commission4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1):TITLE: City Clerk5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a)Agency Designated Representative: Lori Schnaider, Executive Director of HumanResourcesUnrepresented Employee: City ClerkRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police ChaplainADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024as Domestic Violence Awareness Month2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Clubdeclaring October 2024 as Toastmasters Month in Honor of their CentennialAnniversary3.Proclamation presented by Councilmember Bacerra declaring October 2024 asFilipino American History Month4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy EnAccion for their Outstanding Contributions to the Community STAFF PRESENTATIONS5.Engagement and Enforcement on Union Pacific Railroad Right of WayCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.          – Update on Ethics Code InvestigationsPUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 25 and waive reading of all resolutionsand ordinances. 6.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.7.Minutes from the Regular Meeting of September 17, 2024 and the Regular AdjournedMeeting of September 17, 2024 held on September 23, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as theSenior Tenant Representative to the Community Development Commission for a FullTerm Expiring November 14, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Vivian Wilhelm to the Community DevelopmentCommission as the Senior Tenant Representative and administer the Oath of Office.9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation;and Palacios Law Office to Provide Administrative Hearing Officer Services(Specification 24­052) (General and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute agreements with eachof the three firms listed below for Administrative Hearing Officer services on an as­needed basis, in a total aggregate amount not to exceed $1,970,000, for an initialthree­year term beginning October 15, 2024, with a provision for one, two­yearextension exercisable by the City Manager and the City Attorney (Core Agreement No.A­2024­XXX).Firms LocationServiam By Wright, LLP Irvine, CANastich Law, a Professional Corporation Berkeley, CAPalacios Law Office Riverside, CA10.Prioritization of Park ProjectsDepartment(s): Finance and Management ServicesRecommended Action: Receive and file, or provide staff with alternate direction.11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial ParkAquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize$165,000 of accumulated Capital Outlay Fund account balance that will beappropriated for spending in the Capital Outlay Fund, Park Improvements, Building &Building Improvements expenditure account (05113263­66200). (Requires fiveaffirmative votes)2. Approve an appropriation adjustment recognizing $50,000 in the Capital OutlayFund (Cell Tower) revenue account and appropriate the same amount into the CapitalOutlay Fund, Park Improvements, Buildings & Building Improvements expenditureaccount (05113263­66200). (Requires five affirmative votes)3. Approve an appropriation adjustment reallocating $1,194,500 in general fund fromPRSCA Service Enhancement, Building and Building Improvements to Public WorksRoad Maintenance, Improvements Other than Buildings. This request is ahousecleaning matter to expedite the Delhi channel fencing and resolve security andsafety concerns. (Requires five affirmative votes)4. Authorize a budget reallocation of $3,927,265 in unspent funds from various otherprojects (detailed in the Discussion Section) to construction funds for the MemorialPark Aquatics Center Project (No. 22­1415).5. Approve an amendment to the Fiscal Year 2024­2025 Capital ImprovementProgram to include an additional $19,897,209  in construction funds for the MemorialPark and Aquatics Renovation Project (No. 22­1415).6. Approve the Project Cost Analysis for a total estimated construction delivery cost of$29,339,203, which includes $26,326,548 for the construction contract; $380,000  forcontract administration, inspection, and testing; and a $2,632,655 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope of thisproject.7. Award a construction contract to AMG & Associates, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $26,326,548, subject tochange orders, for construction of the Memorial Park Aquatics Center Project (No. 22­1415), for a term beginning October 15, 2024 and ending upon project completion,and authorize the City Manager to execute the contract.8. Determine that pursuant to the California Environmental Quality Act therecommended actions are exempt from further review. Categorical ExemptionEnvironmental Review No. ER­2024­83 was filled for Project No. 22­1415.12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and CrosswalkAdjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025Capital Improvement Program to include an additional $1,845,898 in constructionfunds for the 10th Street & Flower Street Improvements Project (No. 22­1342).2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,845,898, which includes $1,476,719 for the construction contract; $221,507 forcontract administration, inspection, and testing; and a $147,672 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope ofthis project.3. Award a construction contract to Vido Samarzich, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $1,476,719, subject tochange orders, for construction of the 10th Street & Flower Street ImprovementsProject (No. 22­1342), for a term beginning October 15, 2024 and ending uponproject completion, and authorize the City Manager to execute the contract.4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower StreetImprovements and future 10th & Flower Park, pursuant to the California EnvironmentalQuality Act. Mitigation measures identified in the Mitigated Negative Declaration andMitigation Monitoring and Reporting Program prepared for the project will be madepart of the Construction Contract.13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the FiscalYear 2024­25 Capital Improvement Program for the Kraemer Boulevard, GlassellStreet, Grand Avenue Corridor Regional Traffic Signal Synchronization Project(Project No. 25­6705)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingMeasure M2 grant funding in the amount of $4,568,526 into the Public WorksMeasure M2 Competitive revenue account and appropriate the same amount into theMeasure M2 Competitive Street, Improvements Other Than Building expenditureaccount for future year expenditures. (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include Measure M2 grant funding in the amount of $4,568,526 for the KraemerBoulevard, Glassell Street, Grand Avenue Corridor Regional Traffic SignalSynchronization Project (Project No. 25­6705).14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises,LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­063) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate purchase order contracts to the vendorslisted below for the purchase of fire hydrants and fire hydrant parts on an as­neededbasis, in an annual aggregate amount not to exceed $250,000, for an initial one­yearterm expiring October 14, 2025, with provisions for four, one­year renewal options.VendorCore & Main LP LocationSanta Ana, CAFerguson Enterprises, LLC Santa Ana, CA15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&LConstructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three­year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two­year extension (Core Agreement No. 2024­XXX). 16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive­ Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18 Months  (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024­25 from the sale of City­owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11­ 6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City­owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), in the amount of $9,800 (Agreement No. A­2024­XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A­2024­XXX). 17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­ General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 11 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2)matters.1. Government Tort Claim: Jacob Smith2. Government Tort Claim: Pierce Peiffer2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54958.8:Agency Negotiator: Michael Garcia, Executive Director Community DevelopmentAgencyNegotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing CorporationUnder Negotiation: Price and terms related to the possible disposition/acquisition ofreal property interest.Address of Properties:1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­205, B­303, C­3052. 601 West Third Street – Units F­102, F­2053. 621 West Third Street – Unit D­1044. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­108, B­204, B­217, C­102, C­103, C­1055. 701 West Third Street – Units D­101, D­201, E­101, E­1053.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Independent Oversight Director to the Santa Ana Police Oversight Commission4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1):TITLE: City Clerk5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a)Agency Designated Representative: Lori Schnaider, Executive Director of HumanResourcesUnrepresented Employee: City ClerkRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police ChaplainADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024as Domestic Violence Awareness Month2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Clubdeclaring October 2024 as Toastmasters Month in Honor of their CentennialAnniversary3.Proclamation presented by Councilmember Bacerra declaring October 2024 asFilipino American History Month4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy EnAccion for their Outstanding Contributions to the Community STAFF PRESENTATIONS5.Engagement and Enforcement on Union Pacific Railroad Right of WayCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.          – Update on Ethics Code InvestigationsPUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 25 and waive reading of all resolutionsand ordinances. 6.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.7.Minutes from the Regular Meeting of September 17, 2024 and the Regular AdjournedMeeting of September 17, 2024 held on September 23, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as theSenior Tenant Representative to the Community Development Commission for a FullTerm Expiring November 14, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Vivian Wilhelm to the Community DevelopmentCommission as the Senior Tenant Representative and administer the Oath of Office.9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation;and Palacios Law Office to Provide Administrative Hearing Officer Services(Specification 24­052) (General and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute agreements with eachof the three firms listed below for Administrative Hearing Officer services on an as­needed basis, in a total aggregate amount not to exceed $1,970,000, for an initialthree­year term beginning October 15, 2024, with a provision for one, two­yearextension exercisable by the City Manager and the City Attorney (Core Agreement No.A­2024­XXX).Firms LocationServiam By Wright, LLP Irvine, CANastich Law, a Professional Corporation Berkeley, CAPalacios Law Office Riverside, CA10.Prioritization of Park ProjectsDepartment(s): Finance and Management ServicesRecommended Action: Receive and file, or provide staff with alternate direction.11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial ParkAquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize$165,000 of accumulated Capital Outlay Fund account balance that will beappropriated for spending in the Capital Outlay Fund, Park Improvements, Building &Building Improvements expenditure account (05113263­66200). (Requires fiveaffirmative votes)2. Approve an appropriation adjustment recognizing $50,000 in the Capital OutlayFund (Cell Tower) revenue account and appropriate the same amount into the CapitalOutlay Fund, Park Improvements, Buildings & Building Improvements expenditureaccount (05113263­66200). (Requires five affirmative votes)3. Approve an appropriation adjustment reallocating $1,194,500 in general fund fromPRSCA Service Enhancement, Building and Building Improvements to Public WorksRoad Maintenance, Improvements Other than Buildings. This request is ahousecleaning matter to expedite the Delhi channel fencing and resolve security andsafety concerns. (Requires five affirmative votes)4. Authorize a budget reallocation of $3,927,265 in unspent funds from various otherprojects (detailed in the Discussion Section) to construction funds for the MemorialPark Aquatics Center Project (No. 22­1415).5. Approve an amendment to the Fiscal Year 2024­2025 Capital ImprovementProgram to include an additional $19,897,209  in construction funds for the MemorialPark and Aquatics Renovation Project (No. 22­1415).6. Approve the Project Cost Analysis for a total estimated construction delivery cost of$29,339,203, which includes $26,326,548 for the construction contract; $380,000  forcontract administration, inspection, and testing; and a $2,632,655 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope of thisproject.7. Award a construction contract to AMG & Associates, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $26,326,548, subject tochange orders, for construction of the Memorial Park Aquatics Center Project (No. 22­1415), for a term beginning October 15, 2024 and ending upon project completion,and authorize the City Manager to execute the contract.8. Determine that pursuant to the California Environmental Quality Act therecommended actions are exempt from further review. Categorical ExemptionEnvironmental Review No. ER­2024­83 was filled for Project No. 22­1415.12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and CrosswalkAdjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025Capital Improvement Program to include an additional $1,845,898 in constructionfunds for the 10th Street & Flower Street Improvements Project (No. 22­1342).2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,845,898, which includes $1,476,719 for the construction contract; $221,507 forcontract administration, inspection, and testing; and a $147,672 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope ofthis project.3. Award a construction contract to Vido Samarzich, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $1,476,719, subject tochange orders, for construction of the 10th Street & Flower Street ImprovementsProject (No. 22­1342), for a term beginning October 15, 2024 and ending uponproject completion, and authorize the City Manager to execute the contract.4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower StreetImprovements and future 10th & Flower Park, pursuant to the California EnvironmentalQuality Act. Mitigation measures identified in the Mitigated Negative Declaration andMitigation Monitoring and Reporting Program prepared for the project will be madepart of the Construction Contract.13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the FiscalYear 2024­25 Capital Improvement Program for the Kraemer Boulevard, GlassellStreet, Grand Avenue Corridor Regional Traffic Signal Synchronization Project(Project No. 25­6705)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingMeasure M2 grant funding in the amount of $4,568,526 into the Public WorksMeasure M2 Competitive revenue account and appropriate the same amount into theMeasure M2 Competitive Street, Improvements Other Than Building expenditureaccount for future year expenditures. (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include Measure M2 grant funding in the amount of $4,568,526 for the KraemerBoulevard, Glassell Street, Grand Avenue Corridor Regional Traffic SignalSynchronization Project (Project No. 25­6705).14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises,LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­063) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate purchase order contracts to the vendorslisted below for the purchase of fire hydrants and fire hydrant parts on an as­neededbasis, in an annual aggregate amount not to exceed $250,000, for an initial one­yearterm expiring October 14, 2025, with provisions for four, one­year renewal options.VendorCore & Main LP LocationSanta Ana, CAFerguson Enterprises, LLC Santa Ana, CA15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&LConstructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements(Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements withMike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc.for large water meter services vault and meter apparatus improvements, for a totalaggregate amount not to exceed $7,500,000, for a three­year term beginning October15, 2024 and expiring October 14, 2027, with a provision for one two­year extension(Core Agreement No. 2024­XXX).16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amountfor the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 NorthBristol Street, to Bristol Center Properties, LLC; Amend Purchase and SaleAgreement with Bristol Center Properties to Extend the Deadline to Open A Drive­Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18Months (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingrevenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Landrevenue account for Fiscal Year 2024­25 from the sale of City­owned propertyformerly portions of 1601 and 1607 North Bristol Street and appropriating the sameamount to the OCTA Bristol Street Corridor Improvements, Improvements Other ThanBuilding expenditure account. Receipt of Measure M Street Construction proceeds inthe amount of $6,811 will be disbursed to the Orange County Transportation Authority(OCTA). (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include $2,989 of funding into the Bristol Street Improvements Project (No. 11­6741).3. Authorize the City Manager to execute a purchase and sale agreement with BristolCenter Properties, LLC for the sale of 392 square feet of City­owned propertyformerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), inthe amount of $9,800 (Agreement No. A­2024­XXX).4. Authorize the City Manager to execute the first amendment to the agreement withBristol Center Properties to extend the deadline to open for business to the public fora drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18months (Agreement No. A­2024­XXX).17.Cooperative Agreement with Orange County Transportation Authority for theMcFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A­2024­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25­6030). 18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non­General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX). 19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX, and 2024­XXX). Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 12 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2)matters.1. Government Tort Claim: Jacob Smith2. Government Tort Claim: Pierce Peiffer2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54958.8:Agency Negotiator: Michael Garcia, Executive Director Community DevelopmentAgencyNegotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing CorporationUnder Negotiation: Price and terms related to the possible disposition/acquisition ofreal property interest.Address of Properties:1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­205, B­303, C­3052. 601 West Third Street – Units F­102, F­2053. 621 West Third Street – Unit D­1044. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­108, B­204, B­217, C­102, C­103, C­1055. 701 West Third Street – Units D­101, D­201, E­101, E­1053.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Independent Oversight Director to the Santa Ana Police Oversight Commission4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1):TITLE: City Clerk5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a)Agency Designated Representative: Lori Schnaider, Executive Director of HumanResourcesUnrepresented Employee: City ClerkRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police ChaplainADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024as Domestic Violence Awareness Month2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Clubdeclaring October 2024 as Toastmasters Month in Honor of their CentennialAnniversary3.Proclamation presented by Councilmember Bacerra declaring October 2024 asFilipino American History Month4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy EnAccion for their Outstanding Contributions to the Community STAFF PRESENTATIONS5.Engagement and Enforcement on Union Pacific Railroad Right of WayCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.          – Update on Ethics Code InvestigationsPUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 25 and waive reading of all resolutionsand ordinances. 6.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.7.Minutes from the Regular Meeting of September 17, 2024 and the Regular AdjournedMeeting of September 17, 2024 held on September 23, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as theSenior Tenant Representative to the Community Development Commission for a FullTerm Expiring November 14, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Vivian Wilhelm to the Community DevelopmentCommission as the Senior Tenant Representative and administer the Oath of Office.9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation;and Palacios Law Office to Provide Administrative Hearing Officer Services(Specification 24­052) (General and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute agreements with eachof the three firms listed below for Administrative Hearing Officer services on an as­needed basis, in a total aggregate amount not to exceed $1,970,000, for an initialthree­year term beginning October 15, 2024, with a provision for one, two­yearextension exercisable by the City Manager and the City Attorney (Core Agreement No.A­2024­XXX).Firms LocationServiam By Wright, LLP Irvine, CANastich Law, a Professional Corporation Berkeley, CAPalacios Law Office Riverside, CA10.Prioritization of Park ProjectsDepartment(s): Finance and Management ServicesRecommended Action: Receive and file, or provide staff with alternate direction.11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial ParkAquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize$165,000 of accumulated Capital Outlay Fund account balance that will beappropriated for spending in the Capital Outlay Fund, Park Improvements, Building &Building Improvements expenditure account (05113263­66200). (Requires fiveaffirmative votes)2. Approve an appropriation adjustment recognizing $50,000 in the Capital OutlayFund (Cell Tower) revenue account and appropriate the same amount into the CapitalOutlay Fund, Park Improvements, Buildings & Building Improvements expenditureaccount (05113263­66200). (Requires five affirmative votes)3. Approve an appropriation adjustment reallocating $1,194,500 in general fund fromPRSCA Service Enhancement, Building and Building Improvements to Public WorksRoad Maintenance, Improvements Other than Buildings. This request is ahousecleaning matter to expedite the Delhi channel fencing and resolve security andsafety concerns. (Requires five affirmative votes)4. Authorize a budget reallocation of $3,927,265 in unspent funds from various otherprojects (detailed in the Discussion Section) to construction funds for the MemorialPark Aquatics Center Project (No. 22­1415).5. Approve an amendment to the Fiscal Year 2024­2025 Capital ImprovementProgram to include an additional $19,897,209  in construction funds for the MemorialPark and Aquatics Renovation Project (No. 22­1415).6. Approve the Project Cost Analysis for a total estimated construction delivery cost of$29,339,203, which includes $26,326,548 for the construction contract; $380,000  forcontract administration, inspection, and testing; and a $2,632,655 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope of thisproject.7. Award a construction contract to AMG & Associates, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $26,326,548, subject tochange orders, for construction of the Memorial Park Aquatics Center Project (No. 22­1415), for a term beginning October 15, 2024 and ending upon project completion,and authorize the City Manager to execute the contract.8. Determine that pursuant to the California Environmental Quality Act therecommended actions are exempt from further review. Categorical ExemptionEnvironmental Review No. ER­2024­83 was filled for Project No. 22­1415.12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and CrosswalkAdjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025Capital Improvement Program to include an additional $1,845,898 in constructionfunds for the 10th Street & Flower Street Improvements Project (No. 22­1342).2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,845,898, which includes $1,476,719 for the construction contract; $221,507 forcontract administration, inspection, and testing; and a $147,672 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope ofthis project.3. Award a construction contract to Vido Samarzich, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $1,476,719, subject tochange orders, for construction of the 10th Street & Flower Street ImprovementsProject (No. 22­1342), for a term beginning October 15, 2024 and ending uponproject completion, and authorize the City Manager to execute the contract.4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower StreetImprovements and future 10th & Flower Park, pursuant to the California EnvironmentalQuality Act. Mitigation measures identified in the Mitigated Negative Declaration andMitigation Monitoring and Reporting Program prepared for the project will be madepart of the Construction Contract.13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the FiscalYear 2024­25 Capital Improvement Program for the Kraemer Boulevard, GlassellStreet, Grand Avenue Corridor Regional Traffic Signal Synchronization Project(Project No. 25­6705)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingMeasure M2 grant funding in the amount of $4,568,526 into the Public WorksMeasure M2 Competitive revenue account and appropriate the same amount into theMeasure M2 Competitive Street, Improvements Other Than Building expenditureaccount for future year expenditures. (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include Measure M2 grant funding in the amount of $4,568,526 for the KraemerBoulevard, Glassell Street, Grand Avenue Corridor Regional Traffic SignalSynchronization Project (Project No. 25­6705).14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises,LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­063) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate purchase order contracts to the vendorslisted below for the purchase of fire hydrants and fire hydrant parts on an as­neededbasis, in an annual aggregate amount not to exceed $250,000, for an initial one­yearterm expiring October 14, 2025, with provisions for four, one­year renewal options.VendorCore & Main LP LocationSanta Ana, CAFerguson Enterprises, LLC Santa Ana, CA15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&LConstructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements(Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements withMike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc.for large water meter services vault and meter apparatus improvements, for a totalaggregate amount not to exceed $7,500,000, for a three­year term beginning October15, 2024 and expiring October 14, 2027, with a provision for one two­year extension(Core Agreement No. 2024­XXX).16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amountfor the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 NorthBristol Street, to Bristol Center Properties, LLC; Amend Purchase and SaleAgreement with Bristol Center Properties to Extend the Deadline to Open A Drive­Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18Months (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingrevenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Landrevenue account for Fiscal Year 2024­25 from the sale of City­owned propertyformerly portions of 1601 and 1607 North Bristol Street and appropriating the sameamount to the OCTA Bristol Street Corridor Improvements, Improvements Other ThanBuilding expenditure account. Receipt of Measure M Street Construction proceeds inthe amount of $6,811 will be disbursed to the Orange County Transportation Authority(OCTA). (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include $2,989 of funding into the Bristol Street Improvements Project (No. 11­6741).3. Authorize the City Manager to execute a purchase and sale agreement with BristolCenter Properties, LLC for the sale of 392 square feet of City­owned propertyformerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), inthe amount of $9,800 (Agreement No. A­2024­XXX).4. Authorize the City Manager to execute the first amendment to the agreement withBristol Center Properties to extend the deadline to open for business to the public fora drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18months (Agreement No. A­2024­XXX).17.Cooperative Agreement with Orange County Transportation Authority for theMcFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingRegional Early Action Planning 2.0 funding in the amount of $3,690,000 into thePublic Services­Street Safety Projects, State Grant­Indirect revenue account andappropriate the same amount into the Regional Early Action Planning Grant,Improvements Other Than Building expenditure account. (Requires five affirmativevotes)2. Authorize the City Manager to execute a cooperative agreement with OrangeCounty Transportation Authority in an amount not to exceed $3,690,000, for thedesign, construction, and evaluation of the McFadden Avenue Transit Signal PriorityPilot Project, effective upon full approval of the agreement through December 31,2026, with the option to be extended (Agreement No. A­2024­XXX).3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include $3,690,000 in design and construction funds for the McFadden AvenueTransit Signal Priority Pilot Project (No. 25­6030).18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement withDeclaration of Covenants and Restrictions with Illumination Foundation (Non­GeneralFund)Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a conditional grantagreement and regulatory agreement with Illumination Foundation for $2,021,319 inHomeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds forthe development of the Richard Lehn Intergenerational Housing Project located at 918Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX).19.Amendments to the Memorandums of Understanding between the City of Santa Anaand the Confidential Association of Santa Ana (CASA), the Santa Ana ManagementAssociation (SAMA), and the Service Employees International Union Local 721(SEIU)Department(s): Human ResourcesRecommended Action: Authorize the City Manager to execute the amendments tothe Memorandums of Understanding (MOU) of three labor groups in order to modifyand delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX,and 2024­XXX).Second Amendment to the Memorandum of Understanding (MOU) between theCity of Santa Ana and the Confidential Association of Santa Ana (CASA) for theperiod of July 1, 2022 through June 30, 2025First Amendment to the Memorandum of Understanding (MOU) between theCity of Santa Ana and the Santa Ana Management Association (SAMA) for theperiod of July 1, 2022 through June 30, 2025 First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non­General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not­to­exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A­2024­XXX). 21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24­107) (Project No. 25­1380) (General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1­year extension (Agreement No. A­2024­XXX). 22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A­2024­XXX). 23.Historic Property Preservation Agreements for the Properties Located at 214­218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below­referenced property owners for the identified structure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXX and A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 13 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2)matters.1. Government Tort Claim: Jacob Smith2. Government Tort Claim: Pierce Peiffer2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54958.8:Agency Negotiator: Michael Garcia, Executive Director Community DevelopmentAgencyNegotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing CorporationUnder Negotiation: Price and terms related to the possible disposition/acquisition ofreal property interest.Address of Properties:1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­205, B­303, C­3052. 601 West Third Street – Units F­102, F­2053. 621 West Third Street – Unit D­1044. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­108, B­204, B­217, C­102, C­103, C­1055. 701 West Third Street – Units D­101, D­201, E­101, E­1053.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Independent Oversight Director to the Santa Ana Police Oversight Commission4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1):TITLE: City Clerk5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a)Agency Designated Representative: Lori Schnaider, Executive Director of HumanResourcesUnrepresented Employee: City ClerkRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police ChaplainADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024as Domestic Violence Awareness Month2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Clubdeclaring October 2024 as Toastmasters Month in Honor of their CentennialAnniversary3.Proclamation presented by Councilmember Bacerra declaring October 2024 asFilipino American History Month4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy EnAccion for their Outstanding Contributions to the Community STAFF PRESENTATIONS5.Engagement and Enforcement on Union Pacific Railroad Right of WayCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.          – Update on Ethics Code InvestigationsPUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 25 and waive reading of all resolutionsand ordinances. 6.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.7.Minutes from the Regular Meeting of September 17, 2024 and the Regular AdjournedMeeting of September 17, 2024 held on September 23, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as theSenior Tenant Representative to the Community Development Commission for a FullTerm Expiring November 14, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Vivian Wilhelm to the Community DevelopmentCommission as the Senior Tenant Representative and administer the Oath of Office.9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation;and Palacios Law Office to Provide Administrative Hearing Officer Services(Specification 24­052) (General and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute agreements with eachof the three firms listed below for Administrative Hearing Officer services on an as­needed basis, in a total aggregate amount not to exceed $1,970,000, for an initialthree­year term beginning October 15, 2024, with a provision for one, two­yearextension exercisable by the City Manager and the City Attorney (Core Agreement No.A­2024­XXX).Firms LocationServiam By Wright, LLP Irvine, CANastich Law, a Professional Corporation Berkeley, CAPalacios Law Office Riverside, CA10.Prioritization of Park ProjectsDepartment(s): Finance and Management ServicesRecommended Action: Receive and file, or provide staff with alternate direction.11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial ParkAquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize$165,000 of accumulated Capital Outlay Fund account balance that will beappropriated for spending in the Capital Outlay Fund, Park Improvements, Building &Building Improvements expenditure account (05113263­66200). (Requires fiveaffirmative votes)2. Approve an appropriation adjustment recognizing $50,000 in the Capital OutlayFund (Cell Tower) revenue account and appropriate the same amount into the CapitalOutlay Fund, Park Improvements, Buildings & Building Improvements expenditureaccount (05113263­66200). (Requires five affirmative votes)3. Approve an appropriation adjustment reallocating $1,194,500 in general fund fromPRSCA Service Enhancement, Building and Building Improvements to Public WorksRoad Maintenance, Improvements Other than Buildings. This request is ahousecleaning matter to expedite the Delhi channel fencing and resolve security andsafety concerns. (Requires five affirmative votes)4. Authorize a budget reallocation of $3,927,265 in unspent funds from various otherprojects (detailed in the Discussion Section) to construction funds for the MemorialPark Aquatics Center Project (No. 22­1415).5. Approve an amendment to the Fiscal Year 2024­2025 Capital ImprovementProgram to include an additional $19,897,209  in construction funds for the MemorialPark and Aquatics Renovation Project (No. 22­1415).6. Approve the Project Cost Analysis for a total estimated construction delivery cost of$29,339,203, which includes $26,326,548 for the construction contract; $380,000  forcontract administration, inspection, and testing; and a $2,632,655 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope of thisproject.7. Award a construction contract to AMG & Associates, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $26,326,548, subject tochange orders, for construction of the Memorial Park Aquatics Center Project (No. 22­1415), for a term beginning October 15, 2024 and ending upon project completion,and authorize the City Manager to execute the contract.8. Determine that pursuant to the California Environmental Quality Act therecommended actions are exempt from further review. Categorical ExemptionEnvironmental Review No. ER­2024­83 was filled for Project No. 22­1415.12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and CrosswalkAdjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025Capital Improvement Program to include an additional $1,845,898 in constructionfunds for the 10th Street & Flower Street Improvements Project (No. 22­1342).2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,845,898, which includes $1,476,719 for the construction contract; $221,507 forcontract administration, inspection, and testing; and a $147,672 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope ofthis project.3. Award a construction contract to Vido Samarzich, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $1,476,719, subject tochange orders, for construction of the 10th Street & Flower Street ImprovementsProject (No. 22­1342), for a term beginning October 15, 2024 and ending uponproject completion, and authorize the City Manager to execute the contract.4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower StreetImprovements and future 10th & Flower Park, pursuant to the California EnvironmentalQuality Act. Mitigation measures identified in the Mitigated Negative Declaration andMitigation Monitoring and Reporting Program prepared for the project will be madepart of the Construction Contract.13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the FiscalYear 2024­25 Capital Improvement Program for the Kraemer Boulevard, GlassellStreet, Grand Avenue Corridor Regional Traffic Signal Synchronization Project(Project No. 25­6705)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingMeasure M2 grant funding in the amount of $4,568,526 into the Public WorksMeasure M2 Competitive revenue account and appropriate the same amount into theMeasure M2 Competitive Street, Improvements Other Than Building expenditureaccount for future year expenditures. (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include Measure M2 grant funding in the amount of $4,568,526 for the KraemerBoulevard, Glassell Street, Grand Avenue Corridor Regional Traffic SignalSynchronization Project (Project No. 25­6705).14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises,LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­063) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate purchase order contracts to the vendorslisted below for the purchase of fire hydrants and fire hydrant parts on an as­neededbasis, in an annual aggregate amount not to exceed $250,000, for an initial one­yearterm expiring October 14, 2025, with provisions for four, one­year renewal options.VendorCore & Main LP LocationSanta Ana, CAFerguson Enterprises, LLC Santa Ana, CA15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&LConstructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements(Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements withMike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc.for large water meter services vault and meter apparatus improvements, for a totalaggregate amount not to exceed $7,500,000, for a three­year term beginning October15, 2024 and expiring October 14, 2027, with a provision for one two­year extension(Core Agreement No. 2024­XXX).16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amountfor the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 NorthBristol Street, to Bristol Center Properties, LLC; Amend Purchase and SaleAgreement with Bristol Center Properties to Extend the Deadline to Open A Drive­Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18Months (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingrevenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Landrevenue account for Fiscal Year 2024­25 from the sale of City­owned propertyformerly portions of 1601 and 1607 North Bristol Street and appropriating the sameamount to the OCTA Bristol Street Corridor Improvements, Improvements Other ThanBuilding expenditure account. Receipt of Measure M Street Construction proceeds inthe amount of $6,811 will be disbursed to the Orange County Transportation Authority(OCTA). (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include $2,989 of funding into the Bristol Street Improvements Project (No. 11­6741).3. Authorize the City Manager to execute a purchase and sale agreement with BristolCenter Properties, LLC for the sale of 392 square feet of City­owned propertyformerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), inthe amount of $9,800 (Agreement No. A­2024­XXX).4. Authorize the City Manager to execute the first amendment to the agreement withBristol Center Properties to extend the deadline to open for business to the public fora drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18months (Agreement No. A­2024­XXX).17.Cooperative Agreement with Orange County Transportation Authority for theMcFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingRegional Early Action Planning 2.0 funding in the amount of $3,690,000 into thePublic Services­Street Safety Projects, State Grant­Indirect revenue account andappropriate the same amount into the Regional Early Action Planning Grant,Improvements Other Than Building expenditure account. (Requires five affirmativevotes)2. Authorize the City Manager to execute a cooperative agreement with OrangeCounty Transportation Authority in an amount not to exceed $3,690,000, for thedesign, construction, and evaluation of the McFadden Avenue Transit Signal PriorityPilot Project, effective upon full approval of the agreement through December 31,2026, with the option to be extended (Agreement No. A­2024­XXX).3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include $3,690,000 in design and construction funds for the McFadden AvenueTransit Signal Priority Pilot Project (No. 25­6030).18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement withDeclaration of Covenants and Restrictions with Illumination Foundation (Non­GeneralFund)Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a conditional grantagreement and regulatory agreement with Illumination Foundation for $2,021,319 inHomeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds forthe development of the Richard Lehn Intergenerational Housing Project located at 918Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX).19.Amendments to the Memorandums of Understanding between the City of Santa Anaand the Confidential Association of Santa Ana (CASA), the Santa Ana ManagementAssociation (SAMA), and the Service Employees International Union Local 721(SEIU)Department(s): Human ResourcesRecommended Action: Authorize the City Manager to execute the amendments tothe Memorandums of Understanding (MOU) of three labor groups in order to modifyand delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX,and 2024­XXX).Second Amendment to the Memorandum of Understanding (MOU) between theCity of Santa Ana and the Confidential Association of Santa Ana (CASA) for theperiod of July 1, 2022 through June 30, 2025First Amendment to the Memorandum of Understanding (MOU) between theCity of Santa Ana and the Santa Ana Management Association (SAMA) for theperiod of July 1, 2022 through June 30, 2025First Amendment to the Memorandum of Understanding (MOU) between theCity of Santa Ana and the Service Employees International Union Local 721(SEIU) for the period of July 1, 2022 through June 30, 202520.Amendment to Agreement with Sunny Hills Associates, Inc. for Property RestorationServices (Non­General Fund)Department(s): Human ResourcesRecommended Action: Authorize the City Manager to execute an amendment to theagreement with Sunny Hills Associates, Inc. for property restoration services toincrease the not­to­exceed amount by $50,000, for aggregate compensation up to$100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No.A­2024­XXX).21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and InstallChildren’s Interactive Exhibits for the Main Library Renovation Project (SpecificationNo. 24­107) (Project No. 25­1380) (General Fund)Department(s): LibraryRecommended Action: Authorize the City Manager to execute an agreement withRavenswood Studio, Inc. to provide custom fabrication, delivery, and installation ofchildren’s interactive exhibits for the Main Library Transformation Project, in theamount of $852,535, plus a 10% contingency amount of $85,253, for a total amountnot to exceed $937,788, for a term expiring December 31, 2026, with a provision forone 1­year extension (Agreement No. A­2024­XXX).22.Amendment to the Lease Agreement with Rio Vista West, LLC for the PoliceDepartment’s Westend Substation (General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an amendment to thelease agreement with Rio Vista West, LLC for a leased property for use as theWestend Substation, for the period of November 1, 2024 through October 31, 2025,in an annual amount of $38,292 (Agreement No. A­2024­XXX).23.Historic Property Preservation Agreements for the Properties Located at 214­218 W.4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street,and 1106 S. Parton StreetDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager to execute the attached MillsAct agreements with the below­referenced property owners for the identifiedstructure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXXand A­2024­XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­ 2024­69, ER­2024­70, and ER­2024­71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022­20 214​­218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François­Xavier and Roxana Fyad 2024­09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024­10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024­11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024­12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) 24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM 25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 14 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2)matters.1. Government Tort Claim: Jacob Smith2. Government Tort Claim: Pierce Peiffer2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54958.8:Agency Negotiator: Michael Garcia, Executive Director Community DevelopmentAgencyNegotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing CorporationUnder Negotiation: Price and terms related to the possible disposition/acquisition ofreal property interest.Address of Properties:1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­205, B­303, C­3052. 601 West Third Street – Units F­102, F­2053. 621 West Third Street – Unit D­1044. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­108, B­204, B­217, C­102, C­103, C­1055. 701 West Third Street – Units D­101, D­201, E­101, E­1053.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Independent Oversight Director to the Santa Ana Police Oversight Commission4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1):TITLE: City Clerk5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a)Agency Designated Representative: Lori Schnaider, Executive Director of HumanResourcesUnrepresented Employee: City ClerkRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police ChaplainADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024as Domestic Violence Awareness Month2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Clubdeclaring October 2024 as Toastmasters Month in Honor of their CentennialAnniversary3.Proclamation presented by Councilmember Bacerra declaring October 2024 asFilipino American History Month4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy EnAccion for their Outstanding Contributions to the Community STAFF PRESENTATIONS5.Engagement and Enforcement on Union Pacific Railroad Right of WayCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.          – Update on Ethics Code InvestigationsPUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 25 and waive reading of all resolutionsand ordinances. 6.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.7.Minutes from the Regular Meeting of September 17, 2024 and the Regular AdjournedMeeting of September 17, 2024 held on September 23, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as theSenior Tenant Representative to the Community Development Commission for a FullTerm Expiring November 14, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Vivian Wilhelm to the Community DevelopmentCommission as the Senior Tenant Representative and administer the Oath of Office.9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation;and Palacios Law Office to Provide Administrative Hearing Officer Services(Specification 24­052) (General and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute agreements with eachof the three firms listed below for Administrative Hearing Officer services on an as­needed basis, in a total aggregate amount not to exceed $1,970,000, for an initialthree­year term beginning October 15, 2024, with a provision for one, two­yearextension exercisable by the City Manager and the City Attorney (Core Agreement No.A­2024­XXX).Firms LocationServiam By Wright, LLP Irvine, CANastich Law, a Professional Corporation Berkeley, CAPalacios Law Office Riverside, CA10.Prioritization of Park ProjectsDepartment(s): Finance and Management ServicesRecommended Action: Receive and file, or provide staff with alternate direction.11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial ParkAquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize$165,000 of accumulated Capital Outlay Fund account balance that will beappropriated for spending in the Capital Outlay Fund, Park Improvements, Building &Building Improvements expenditure account (05113263­66200). (Requires fiveaffirmative votes)2. Approve an appropriation adjustment recognizing $50,000 in the Capital OutlayFund (Cell Tower) revenue account and appropriate the same amount into the CapitalOutlay Fund, Park Improvements, Buildings & Building Improvements expenditureaccount (05113263­66200). (Requires five affirmative votes)3. Approve an appropriation adjustment reallocating $1,194,500 in general fund fromPRSCA Service Enhancement, Building and Building Improvements to Public WorksRoad Maintenance, Improvements Other than Buildings. This request is ahousecleaning matter to expedite the Delhi channel fencing and resolve security andsafety concerns. (Requires five affirmative votes)4. Authorize a budget reallocation of $3,927,265 in unspent funds from various otherprojects (detailed in the Discussion Section) to construction funds for the MemorialPark Aquatics Center Project (No. 22­1415).5. Approve an amendment to the Fiscal Year 2024­2025 Capital ImprovementProgram to include an additional $19,897,209  in construction funds for the MemorialPark and Aquatics Renovation Project (No. 22­1415).6. Approve the Project Cost Analysis for a total estimated construction delivery cost of$29,339,203, which includes $26,326,548 for the construction contract; $380,000  forcontract administration, inspection, and testing; and a $2,632,655 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope of thisproject.7. Award a construction contract to AMG & Associates, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $26,326,548, subject tochange orders, for construction of the Memorial Park Aquatics Center Project (No. 22­1415), for a term beginning October 15, 2024 and ending upon project completion,and authorize the City Manager to execute the contract.8. Determine that pursuant to the California Environmental Quality Act therecommended actions are exempt from further review. Categorical ExemptionEnvironmental Review No. ER­2024­83 was filled for Project No. 22­1415.12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and CrosswalkAdjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025Capital Improvement Program to include an additional $1,845,898 in constructionfunds for the 10th Street & Flower Street Improvements Project (No. 22­1342).2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,845,898, which includes $1,476,719 for the construction contract; $221,507 forcontract administration, inspection, and testing; and a $147,672 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope ofthis project.3. Award a construction contract to Vido Samarzich, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $1,476,719, subject tochange orders, for construction of the 10th Street & Flower Street ImprovementsProject (No. 22­1342), for a term beginning October 15, 2024 and ending uponproject completion, and authorize the City Manager to execute the contract.4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower StreetImprovements and future 10th & Flower Park, pursuant to the California EnvironmentalQuality Act. Mitigation measures identified in the Mitigated Negative Declaration andMitigation Monitoring and Reporting Program prepared for the project will be madepart of the Construction Contract.13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the FiscalYear 2024­25 Capital Improvement Program for the Kraemer Boulevard, GlassellStreet, Grand Avenue Corridor Regional Traffic Signal Synchronization Project(Project No. 25­6705)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingMeasure M2 grant funding in the amount of $4,568,526 into the Public WorksMeasure M2 Competitive revenue account and appropriate the same amount into theMeasure M2 Competitive Street, Improvements Other Than Building expenditureaccount for future year expenditures. (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include Measure M2 grant funding in the amount of $4,568,526 for the KraemerBoulevard, Glassell Street, Grand Avenue Corridor Regional Traffic SignalSynchronization Project (Project No. 25­6705).14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises,LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­063) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate purchase order contracts to the vendorslisted below for the purchase of fire hydrants and fire hydrant parts on an as­neededbasis, in an annual aggregate amount not to exceed $250,000, for an initial one­yearterm expiring October 14, 2025, with provisions for four, one­year renewal options.VendorCore & Main LP LocationSanta Ana, CAFerguson Enterprises, LLC Santa Ana, CA15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&LConstructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements(Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements withMike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc.for large water meter services vault and meter apparatus improvements, for a totalaggregate amount not to exceed $7,500,000, for a three­year term beginning October15, 2024 and expiring October 14, 2027, with a provision for one two­year extension(Core Agreement No. 2024­XXX).16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amountfor the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 NorthBristol Street, to Bristol Center Properties, LLC; Amend Purchase and SaleAgreement with Bristol Center Properties to Extend the Deadline to Open A Drive­Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18Months (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingrevenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Landrevenue account for Fiscal Year 2024­25 from the sale of City­owned propertyformerly portions of 1601 and 1607 North Bristol Street and appropriating the sameamount to the OCTA Bristol Street Corridor Improvements, Improvements Other ThanBuilding expenditure account. Receipt of Measure M Street Construction proceeds inthe amount of $6,811 will be disbursed to the Orange County Transportation Authority(OCTA). (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include $2,989 of funding into the Bristol Street Improvements Project (No. 11­6741).3. Authorize the City Manager to execute a purchase and sale agreement with BristolCenter Properties, LLC for the sale of 392 square feet of City­owned propertyformerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), inthe amount of $9,800 (Agreement No. A­2024­XXX).4. Authorize the City Manager to execute the first amendment to the agreement withBristol Center Properties to extend the deadline to open for business to the public fora drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18months (Agreement No. A­2024­XXX).17.Cooperative Agreement with Orange County Transportation Authority for theMcFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingRegional Early Action Planning 2.0 funding in the amount of $3,690,000 into thePublic Services­Street Safety Projects, State Grant­Indirect revenue account andappropriate the same amount into the Regional Early Action Planning Grant,Improvements Other Than Building expenditure account. (Requires five affirmativevotes)2. Authorize the City Manager to execute a cooperative agreement with OrangeCounty Transportation Authority in an amount not to exceed $3,690,000, for thedesign, construction, and evaluation of the McFadden Avenue Transit Signal PriorityPilot Project, effective upon full approval of the agreement through December 31,2026, with the option to be extended (Agreement No. A­2024­XXX).3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include $3,690,000 in design and construction funds for the McFadden AvenueTransit Signal Priority Pilot Project (No. 25­6030).18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement withDeclaration of Covenants and Restrictions with Illumination Foundation (Non­GeneralFund)Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a conditional grantagreement and regulatory agreement with Illumination Foundation for $2,021,319 inHomeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds forthe development of the Richard Lehn Intergenerational Housing Project located at 918Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX).19.Amendments to the Memorandums of Understanding between the City of Santa Anaand the Confidential Association of Santa Ana (CASA), the Santa Ana ManagementAssociation (SAMA), and the Service Employees International Union Local 721(SEIU)Department(s): Human ResourcesRecommended Action: Authorize the City Manager to execute the amendments tothe Memorandums of Understanding (MOU) of three labor groups in order to modifyand delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX,and 2024­XXX).Second Amendment to the Memorandum of Understanding (MOU) between theCity of Santa Ana and the Confidential Association of Santa Ana (CASA) for theperiod of July 1, 2022 through June 30, 2025First Amendment to the Memorandum of Understanding (MOU) between theCity of Santa Ana and the Santa Ana Management Association (SAMA) for theperiod of July 1, 2022 through June 30, 2025First Amendment to the Memorandum of Understanding (MOU) between theCity of Santa Ana and the Service Employees International Union Local 721(SEIU) for the period of July 1, 2022 through June 30, 202520.Amendment to Agreement with Sunny Hills Associates, Inc. for Property RestorationServices (Non­General Fund)Department(s): Human ResourcesRecommended Action: Authorize the City Manager to execute an amendment to theagreement with Sunny Hills Associates, Inc. for property restoration services toincrease the not­to­exceed amount by $50,000, for aggregate compensation up to$100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No.A­2024­XXX).21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and InstallChildren’s Interactive Exhibits for the Main Library Renovation Project (SpecificationNo. 24­107) (Project No. 25­1380) (General Fund)Department(s): LibraryRecommended Action: Authorize the City Manager to execute an agreement withRavenswood Studio, Inc. to provide custom fabrication, delivery, and installation ofchildren’s interactive exhibits for the Main Library Transformation Project, in theamount of $852,535, plus a 10% contingency amount of $85,253, for a total amountnot to exceed $937,788, for a term expiring December 31, 2026, with a provision forone 1­year extension (Agreement No. A­2024­XXX).22.Amendment to the Lease Agreement with Rio Vista West, LLC for the PoliceDepartment’s Westend Substation (General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an amendment to thelease agreement with Rio Vista West, LLC for a leased property for use as theWestend Substation, for the period of November 1, 2024 through October 31, 2025,in an annual amount of $38,292 (Agreement No. A­2024­XXX).23.Historic Property Preservation Agreements for the Properties Located at 214­218 W.4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street,and 1106 S. Parton StreetDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager to execute the attached MillsAct agreements with the below­referenced property owners for the identifiedstructure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXXand A­2024­XXX). [Includes determination that the proposed projects are exemptfrom further review in accordance with the California Environmental Quality Act as thefollowing Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­2024­69, ER­2024­70, and ER­2024­71]Table 1: Mills Act Agreements Approved by the Historic ResourcesCommission (HRC)Property Owner(s)Historic PropertyPreservationAgreement No.Address/House Vote by HRCLiennette Chung,Wild OrchidInvestments, LLC 2022­20 214​­218 W. 4thStreet 6:0:0:3(CommissionersEscamilla, Rincon, andMurashie absent)François­Xavier andRoxana Fyad 2024­09 2539 N. FrenchStreet 7:0:0:2(CommissionersRincon and Murashieabsent)Charles A. and MollyH. Martin 2024­10 1113 W. RivieraDrive 6:0:0:3(CommissionersEscamilla, Rincon, andMurashie absent)Carter and ChelseaSapp 2024­11 2312 N.Spurgeon Street 7:0:0:2(CommissionersRincon and Murashieabsent)Jennifer Schutza 2024­12 1106 S. PartonStreet 6:0:0:3(CommissionersEscamilla, Rincon, andMurashie absent)24.Application to the California State Department of Housing and CommunityDevelopment for the Prohousing Designation Program under the PermanentRegulationsDepartment(s): Planning and Building AgencyRecommended Action: Adopt a resolution authorizing application to the CaliforniaState Department of Housing and Community Development Prohousing DesignationProgram.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATIONIN THE PROHOUSING DESIGNATION PROGRAM25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 forRelated Bristol Specific Plan Amendment Application and Development AgreementOrdinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1, Phan abstaining due to recusal). Department(s): Planning and Building Agency Recommended Action: 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023­03.  ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023­02. ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­ 02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). **END OF CONSENT CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 15 10/15/2024   City Council Meeting PacketOctober 15, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item or ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Two (2)matters.1. Government Tort Claim: Jacob Smith2. Government Tort Claim: Pierce Peiffer2.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54958.8:Agency Negotiator: Michael Garcia, Executive Director Community DevelopmentAgencyNegotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing CorporationUnder Negotiation: Price and terms related to the possible disposition/acquisition ofreal property interest.Address of Properties:1. 600 West Third Street – Units A­110, A­115, A­120, A­215, A­307, B­107, B­112, B­205, B­303, C­3052. 601 West Third Street – Units F­102, F­2053. 621 West Third Street – Unit D­1044. 700 West Third Street – Units A­110, A­113, A­204, A­304, A­305, A­322, B­102, B­108, B­204, B­217, C­102, C­103, C­1055. 701 West Third Street – Units D­101, D­201, E­101, E­1053.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Independent Oversight Director to the Santa Ana Police Oversight Commission4.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1):TITLE: City Clerk5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government CodeSection 54957.6(a)Agency Designated Representative: Lori Schnaider, Executive Director of HumanResourcesUnrepresented Employee: City ClerkRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor  Pro Tem Thai Viet PhanMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police ChaplainADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua to Human Options declaring October 2024as Domestic Violence Awareness Month2.Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Clubdeclaring October 2024 as Toastmasters Month in Honor of their CentennialAnniversary3.Proclamation presented by Councilmember Bacerra declaring October 2024 asFilipino American History Month4.Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy EnAccion for their Outstanding Contributions to the Community STAFF PRESENTATIONS5.Engagement and Enforcement on Union Pacific Railroad Right of WayCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.          – Update on Ethics Code InvestigationsPUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 25 and waive reading of all resolutionsand ordinances. 6.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.7.Minutes from the Regular Meeting of September 17, 2024 and the Regular AdjournedMeeting of September 17, 2024 held on September 23, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.8.Appoint Vivian Wilhelm Nominated by the Community Development Agency as theSenior Tenant Representative to the Community Development Commission for a FullTerm Expiring November 14, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Vivian Wilhelm to the Community DevelopmentCommission as the Senior Tenant Representative and administer the Oath of Office.9.Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation;and Palacios Law Office to Provide Administrative Hearing Officer Services(Specification 24­052) (General and Non­General Fund)Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute agreements with eachof the three firms listed below for Administrative Hearing Officer services on an as­needed basis, in a total aggregate amount not to exceed $1,970,000, for an initialthree­year term beginning October 15, 2024, with a provision for one, two­yearextension exercisable by the City Manager and the City Attorney (Core Agreement No.A­2024­XXX).Firms LocationServiam By Wright, LLP Irvine, CANastich Law, a Professional Corporation Berkeley, CAPalacios Law Office Riverside, CA10.Prioritization of Park ProjectsDepartment(s): Finance and Management ServicesRecommended Action: Receive and file, or provide staff with alternate direction.11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial ParkAquatics Center Project (No. 22­1415) (Non­General Fund) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize$165,000 of accumulated Capital Outlay Fund account balance that will beappropriated for spending in the Capital Outlay Fund, Park Improvements, Building &Building Improvements expenditure account (05113263­66200). (Requires fiveaffirmative votes)2. Approve an appropriation adjustment recognizing $50,000 in the Capital OutlayFund (Cell Tower) revenue account and appropriate the same amount into the CapitalOutlay Fund, Park Improvements, Buildings & Building Improvements expenditureaccount (05113263­66200). (Requires five affirmative votes)3. Approve an appropriation adjustment reallocating $1,194,500 in general fund fromPRSCA Service Enhancement, Building and Building Improvements to Public WorksRoad Maintenance, Improvements Other than Buildings. This request is ahousecleaning matter to expedite the Delhi channel fencing and resolve security andsafety concerns. (Requires five affirmative votes)4. Authorize a budget reallocation of $3,927,265 in unspent funds from various otherprojects (detailed in the Discussion Section) to construction funds for the MemorialPark Aquatics Center Project (No. 22­1415).5. Approve an amendment to the Fiscal Year 2024­2025 Capital ImprovementProgram to include an additional $19,897,209  in construction funds for the MemorialPark and Aquatics Renovation Project (No. 22­1415).6. Approve the Project Cost Analysis for a total estimated construction delivery cost of$29,339,203, which includes $26,326,548 for the construction contract; $380,000  forcontract administration, inspection, and testing; and a $2,632,655 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope of thisproject.7. Award a construction contract to AMG & Associates, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $26,326,548, subject tochange orders, for construction of the Memorial Park Aquatics Center Project (No. 22­1415), for a term beginning October 15, 2024 and ending upon project completion,and authorize the City Manager to execute the contract.8. Determine that pursuant to the California Environmental Quality Act therecommended actions are exempt from further review. Categorical ExemptionEnvironmental Review No. ER­2024­83 was filled for Project No. 22­1415.12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and CrosswalkAdjacent to Future Park on 10th Street and Flower Street (No. 22­1342) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2024­2025Capital Improvement Program to include an additional $1,845,898 in constructionfunds for the 10th Street & Flower Street Improvements Project (No. 22­1342).2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,845,898, which includes $1,476,719 for the construction contract; $221,507 forcontract administration, inspection, and testing; and a $147,672 project contingencyfor unanticipated or unforeseen work due to the complexity and extensive scope ofthis project.3. Award a construction contract to Vido Samarzich, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $1,476,719, subject tochange orders, for construction of the 10th Street & Flower Street ImprovementsProject (No. 22­1342), for a term beginning October 15, 2024 and ending uponproject completion, and authorize the City Manager to execute the contract.4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower StreetImprovements and future 10th & Flower Park, pursuant to the California EnvironmentalQuality Act. Mitigation measures identified in the Mitigated Negative Declaration andMitigation Monitoring and Reporting Program prepared for the project will be madepart of the Construction Contract.13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the FiscalYear 2024­25 Capital Improvement Program for the Kraemer Boulevard, GlassellStreet, Grand Avenue Corridor Regional Traffic Signal Synchronization Project(Project No. 25­6705)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingMeasure M2 grant funding in the amount of $4,568,526 into the Public WorksMeasure M2 Competitive revenue account and appropriate the same amount into theMeasure M2 Competitive Street, Improvements Other Than Building expenditureaccount for future year expenditures. (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include Measure M2 grant funding in the amount of $4,568,526 for the KraemerBoulevard, Glassell Street, Grand Avenue Corridor Regional Traffic SignalSynchronization Project (Project No. 25­6705).14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises,LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24­063) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate purchase order contracts to the vendorslisted below for the purchase of fire hydrants and fire hydrant parts on an as­neededbasis, in an annual aggregate amount not to exceed $250,000, for an initial one­yearterm expiring October 14, 2025, with provisions for four, one­year renewal options.VendorCore & Main LP LocationSanta Ana, CAFerguson Enterprises, LLC Santa Ana, CA15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&LConstructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements(Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements withMike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc.for large water meter services vault and meter apparatus improvements, for a totalaggregate amount not to exceed $7,500,000, for a three­year term beginning October15, 2024 and expiring October 14, 2027, with a provision for one two­year extension(Core Agreement No. 2024­XXX).16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amountfor the Sale of City­owned Real Property, Formerly Portions of 1601 and 1607 NorthBristol Street, to Bristol Center Properties, LLC; Amend Purchase and SaleAgreement with Bristol Center Properties to Extend the Deadline to Open A Drive­Thru Restaurant or Drive­Thru Café at 1601 and 1607 North Bristol Street by 18Months (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingrevenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Landrevenue account for Fiscal Year 2024­25 from the sale of City­owned propertyformerly portions of 1601 and 1607 North Bristol Street and appropriating the sameamount to the OCTA Bristol Street Corridor Improvements, Improvements Other ThanBuilding expenditure account. Receipt of Measure M Street Construction proceeds inthe amount of $6,811 will be disbursed to the Orange County Transportation Authority(OCTA). (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include $2,989 of funding into the Bristol Street Improvements Project (No. 11­6741).3. Authorize the City Manager to execute a purchase and sale agreement with BristolCenter Properties, LLC for the sale of 392 square feet of City­owned propertyformerly portions of 1601 and 1607 North Bristol Street (APN 405­252­21 & 22), inthe amount of $9,800 (Agreement No. A­2024­XXX).4. Authorize the City Manager to execute the first amendment to the agreement withBristol Center Properties to extend the deadline to open for business to the public fora drive­thru restaurant or drive­thru café at 1601 and 1607 North Bristol Street by 18months (Agreement No. A­2024­XXX).17.Cooperative Agreement with Orange County Transportation Authority for theMcFadden Avenue Transit Signal Priority Pilot Project (Project No. 25­6030) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingRegional Early Action Planning 2.0 funding in the amount of $3,690,000 into thePublic Services­Street Safety Projects, State Grant­Indirect revenue account andappropriate the same amount into the Regional Early Action Planning Grant,Improvements Other Than Building expenditure account. (Requires five affirmativevotes)2. Authorize the City Manager to execute a cooperative agreement with OrangeCounty Transportation Authority in an amount not to exceed $3,690,000, for thedesign, construction, and evaluation of the McFadden Avenue Transit Signal PriorityPilot Project, effective upon full approval of the agreement through December 31,2026, with the option to be extended (Agreement No. A­2024­XXX).3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include $3,690,000 in design and construction funds for the McFadden AvenueTransit Signal Priority Pilot Project (No. 25­6030).18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement withDeclaration of Covenants and Restrictions with Illumination Foundation (Non­GeneralFund)Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute a conditional grantagreement and regulatory agreement with Illumination Foundation for $2,021,319 inHomeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds forthe development of the Richard Lehn Intergenerational Housing Project located at 918Bewley Street (APN 198­231­10) (Agreement No. A­2024­XXX).19.Amendments to the Memorandums of Understanding between the City of Santa Anaand the Confidential Association of Santa Ana (CASA), the Santa Ana ManagementAssociation (SAMA), and the Service Employees International Union Local 721(SEIU)Department(s): Human ResourcesRecommended Action: Authorize the City Manager to execute the amendments tothe Memorandums of Understanding (MOU) of three labor groups in order to modifyand delineate specific articles of the MOUs (Agreement Nos. 2024­XXX, 2024­XXX,and 2024­XXX).Second Amendment to the Memorandum of Understanding (MOU) between theCity of Santa Ana and the Confidential Association of Santa Ana (CASA) for theperiod of July 1, 2022 through June 30, 2025First Amendment to the Memorandum of Understanding (MOU) between theCity of Santa Ana and the Santa Ana Management Association (SAMA) for theperiod of July 1, 2022 through June 30, 2025First Amendment to the Memorandum of Understanding (MOU) between theCity of Santa Ana and the Service Employees International Union Local 721(SEIU) for the period of July 1, 2022 through June 30, 202520.Amendment to Agreement with Sunny Hills Associates, Inc. for Property RestorationServices (Non­General Fund)Department(s): Human ResourcesRecommended Action: Authorize the City Manager to execute an amendment to theagreement with Sunny Hills Associates, Inc. for property restoration services toincrease the not­to­exceed amount by $50,000, for aggregate compensation up to$100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No.A­2024­XXX).21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and InstallChildren’s Interactive Exhibits for the Main Library Renovation Project (SpecificationNo. 24­107) (Project No. 25­1380) (General Fund)Department(s): LibraryRecommended Action: Authorize the City Manager to execute an agreement withRavenswood Studio, Inc. to provide custom fabrication, delivery, and installation ofchildren’s interactive exhibits for the Main Library Transformation Project, in theamount of $852,535, plus a 10% contingency amount of $85,253, for a total amountnot to exceed $937,788, for a term expiring December 31, 2026, with a provision forone 1­year extension (Agreement No. A­2024­XXX).22.Amendment to the Lease Agreement with Rio Vista West, LLC for the PoliceDepartment’s Westend Substation (General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an amendment to thelease agreement with Rio Vista West, LLC for a leased property for use as theWestend Substation, for the period of November 1, 2024 through October 31, 2025,in an annual amount of $38,292 (Agreement No. A­2024­XXX).23.Historic Property Preservation Agreements for the Properties Located at 214­218 W.4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street,and 1106 S. Parton StreetDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager to execute the attached MillsAct agreements with the below­referenced property owners for the identifiedstructure(s) (Agreement Nos. A­2024­XXX, A­2024­XXX, A­2024­XXX, A­2024­XXXand A­2024­XXX). [Includes determination that the proposed projects are exemptfrom further review in accordance with the California Environmental Quality Act as thefollowing Categorical Exemptions will be filed: ER No. 2024­67, ER­2024­68, ER­2024­69, ER­2024­70, and ER­2024­71]Table 1: Mills Act Agreements Approved by the Historic ResourcesCommission (HRC)Property Owner(s)Historic PropertyPreservationAgreement No.Address/House Vote by HRCLiennette Chung,Wild OrchidInvestments, LLC 2022­20 214​­218 W. 4thStreet 6:0:0:3(CommissionersEscamilla, Rincon, andMurashie absent)François­Xavier andRoxana Fyad 2024­09 2539 N. FrenchStreet 7:0:0:2(CommissionersRincon and Murashieabsent)Charles A. and MollyH. Martin 2024­10 1113 W. RivieraDrive 6:0:0:3(CommissionersEscamilla, Rincon, andMurashie absent)Carter and ChelseaSapp 2024­11 2312 N.Spurgeon Street 7:0:0:2(CommissionersRincon and Murashieabsent)Jennifer Schutza 2024­12 1106 S. PartonStreet 6:0:0:3(CommissionersEscamilla, Rincon, andMurashie absent)24.Application to the California State Department of Housing and CommunityDevelopment for the Prohousing Designation Program under the PermanentRegulationsDepartment(s): Planning and Building AgencyRecommended Action: Adopt a resolution authorizing application to the CaliforniaState Department of Housing and Community Development Prohousing DesignationProgram.RESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATIONIN THE PROHOUSING DESIGNATION PROGRAM25.Amendment Application No. 2023­03 and Development Agreement No. 2023­02 forRelated Bristol Specific Plan Amendment Application and Development AgreementOrdinances (3600 S Bristol Street) (Second Readings)First reading October 1, 2024 City Council meeting and approved by a vote of (6­0­1,Phan abstaining due to recusal).Department(s): Planning and Building AgencyRecommended Action:1. Conduct a second reading and adopt an ordinance approving AmendmentApplication (AA) No. 2023­03. ORDINANCE NO. NS­3070 entitled AN ORDINANCE OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023­03TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TOAPPROVE A ZONE CHANGE FOR THE 41­ACRE SITE GENERALLY LOCATEDAT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) ANDCOMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SPNO. 5)2. Conduct a second reading and adopt an ordinance approving DevelopmentAgreement No. 2023­02.ORDINANCE NO. NS­3071 entitled AN ORDINANCE OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023­02 FOR A MIXED­USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOLSPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OFSANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, ANDMCG BRISTOL WEST LLC3. Determine that, pursuant to the California Environmental Quality Act (CEQA), theordinances’ second readings are covered by the Final Supplemental EnvironmentalImpact Report (SEIR) No. 2022­01 (SCH No. 2020029087), including environmentalfindings of fact pursuant to the California Environmental Quality Act, the Statement ofOverriding Considerations, and the Mitigation Monitoring and Reporting Program thatwere certified and adopted by the City Council on October 1, 2024 for the project(Notice of Determination filed on October 2, 2024).**END OF CONSENT CALENDAR**CITY MANAGER COMMENTSCOUNCIL COMMENTSAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time formembers of the Council to provide a brief oral report on attendance of any regional board orcommission meeting or any conference, meeting or event attended.ADJOURNMENT – Adjourn the City Council meeting.Future Items 1. Conflict of Interest Code Amendments 2. 2025 City Council Meeting Calendar POSTING STATEMENT: On October 8, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 16 10/15/2024   CITY COUNCIL 1 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 DRAFT Minutes of the Regular Meeting and Adjourned Regular Meeting of the City Council City of Santa Ana, California September 17, 2024 September 23, 2024 CLOSED SESSION MEETING – 4:30 P.M. REGULAR OPEN MEETING – 5:30 P.M. (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CLOSED SESSION CALL TO ORDER MINUTES: Mayor Amezcua called the Closed Session meeting to order at 4:39 P.M on September 17, 2024. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Mayor Pro Tem Thai Viet Phan Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall     City Council 7 – 1 10/15/2024 CITY COUNCIL 2 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Penaloza and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present. Councilmembers Bacerra, Hernandez, and Lopez arrived during Closed Session. ADDITIONS\DELETIONS TO CLOSED SESSION MINUTES: None. PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. MINUTES: City Clerk Jennifer L. Hall stated one public comment was received via email regarding Closed Session Agenda Item No. 2. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 4:40 P.M. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: James V. Lacy, et al. v. Jennifer Hall, in her official capacity as Santa Ana City Clerk, et al. Orange County Superior Court Case No. 30-2024-01402208-CU-WM-CJC 2. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9: •One (1) case – Union Pacific 3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: Service Employee International Union Local 721, Part- Time Non-Civil Service Employees     City Council 7 – 2 10/15/2024 CITY COUNCIL 3 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 4. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1) Title: Independent Oversight Director to the Santa Ana Police Oversight Commission CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 6:11 P.M. ATTENDANCE Councilmembers Mayor Pro Tem Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Thai Viet Phan Mayor Valerie Amezcua City Manager City Attorney City Clerk Alvaro Nuñez Sonia R. Carvalho Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Hernandez, Lopez, Penaloza (arrived at 6:54 P.M.), and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present. PLEDGE OF ALLEGIANCE Susana Rios WORDS OF INSPIRATION Pastor Matt Doan, Calvary Church Santa Ana ADDITIONS\DELETIONS TO THE AGENDA MINUTES: City Clerk Jennifer L. Hall announced the removal of Agenda Item No. 18 from the agenda.     City Council 7 – 3 10/15/2024 CITY COUNCIL 4 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 CEREMONIAL PRESENTATIONS 1. Proclamation presented by Mayor Amezcua to the Orange County Hunger Alliance declaring September 2024 as Hunger Action Month MINUTES: Mayor Amezcua presented a proclamation to the Orange County Hunger Alliance declaring September 2024 as Hunger Action Month. 2. Proclamation presented by Mayor Pro Tem Phan to Alzheimer’s Orange County declaring September 2024 as World Alzheimer's Month MINUTES: Mayor Pro Tem Phan presented a proclamation to Alzheimer’s Orange County declaring September 2024 as World Alzheimer’s Month. 3. Proclamation presented by Councilmember Bacerra to Bochasanwasi Akshar Purushottam Swaminarayan Sanstha (BAPS) in Commemoration of their 50- year Anniversary MINUTES: Councilmember Bacerra presented a proclamation to Bochasanwasi Akshar Purushottam Swaminarayan Sanstha (BAPS) in commemoration of their 50- year Anniversay. 4. Proclamation presented by Councilmember Lopez to the Orange County Health Care Agency’s Behavioral Health Team declaring September 2024 as National Recovery Month MINUTES: Councilmember Lopez presented a proclamation to the Orange County Health Care Agency’s Behavioral Health Team declaring September 2024 as National Recovery Month. 5. Proclamation presented by Councilmember Vazquez to the Kiwanis, Lyons, Elks, and Rotary Clubs declaring September 2024 as Service Club Organizations Month MINUTES: Councilmember Vazquez presented a proclamation to Kiwanis, Lyons, Elks, and Rotary Clubs declaring September 2024 as Service Club Organizations Month. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. MINUTES: City Attorney Sonia Carvalho reported that for Closed Session Agenda Item No. 1, the City Council approved the settlement payment of attorney’s fees in the amount of $35,042 (VOTE: 4-3. AYES: Mayor Pro Tem Phan and Councilmembers Hernandez, Lopez, and Vazquez. NOES: Mayor Amezcua and Councilmembers Bacerra and Penaloza.)     City Council 7 – 4 10/15/2024 CITY COUNCIL 5 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 AGENDA ITEM NO. 8 WAS CONSIDERED OUT OF ORDER 8. Appoint Alejandra Rodriguez Nominated by Councilmember Penaloza as the Ward 6 Representative to the Historic Resources Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Alejandra Rodriguez to the Historic Resources Commission as the Ward 6 representative and administer the Oath of Office. MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 8, seconded by Councilmember Penaloza. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Historic Resources Commissioner Alejandra Rodriguez. AGENDA ITEM NO. 22 WAS CONSDERED OUT OF ORDER PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. MINUTES: At 6:57 P.M., the Public Hearing was considered. Mayor Pro Tem Phan recused herself from Agenda Item No. 22 as the listed entity, Callen’s Trust, is a client of her employer, Rutan and Tucker, and left the dais at 6:58 P.M. PUBLIC HEARINGS     City Council 7 – 5 10/15/2024 CITY COUNCIL 6 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 22.Public Hearing: Amendment Application (Zone Change) No. 2023-03, Development Agreement No. 2023-02, Vesting Tentative Tract Map No. 2023- 01, and Overrule of the Orange County Airport Land Use Commission’s Determination of Inconsistency for the Related Bristol Specific Plan Entitlements and Development Agreement (3600 S. Bristol Street) and Resolution Modifying Parking Districts in the Surrounding Area Legal notice published in the OC Register and OC Reporter on September 6, 2024 and notices mailed on same date. Department(s): Planning and Building Agency Recommended Action: 1. Adopt a resolution to (1) certify the Final Supplemental Environmental Impact Report (SEIR) No. 2022-01 (SCH No. 2020029087), including adoption of environmental findings of fact pursuant to the California Environmental Quality Act, (2) adopt a Statement of Overriding Considerations, and (3) adopt the Mitigation Monitoring and Reporting Program; RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA (1) CERTIFYING THE FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT FOR THE RELATED BRISTOL SPECIFIC PLAN PROJECT (SCH NO. 2020029087), (2) ADOPTING ENVIRONMENTAL FINDINGS OF FACT AND STATEMENT OF OVERRIDING CONSIDERATION CONSIDERATIONS FOR THE PROJECT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND (3) ADOPTING THE MITIGATION MONITORING AND REPORTING PROGRAM 2. Adopt a resolution overruling the Orange County Airport Land Use Commission’s determination that the Related Bristol Specific Plan is inconsistent with the Airport Environs Land Use Plan, including supportive findings; RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S DETERMINATION THAT THE PROPOSED RELATED BRISTOL SPECIFIC PLAN IS INCONSISTENT WITH THE AIRPORT ENVIRONS LAND USE PLAN FOR JOHN WAYNE AIRPORT, INCLUDING SUPPORTIVE FINDINGS 3. Conduct a first reading and adopt an ordinance approving Amendment Application No. 2023-03 to establish the Related Bristol Specific Plan No. 5 and to approve a zone change for the Property located at 3600 Bristol Street from General Commercial (C2) and Commercial Residential (CR) to Related Bristol Specific Plan (SP No. 5);     City Council 7 – 6 10/15/2024 CITY COUNCIL 7 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023-03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41-ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5); 4. Conduct a first reading and adopt an ordinance approving Development Agreement No. 2023-02; ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023-02 FOR A MIXED-USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC; 5. Adopt a resolution approving Vesting Tentative Tract Map No. 2023-01 (County Map No. 19272), as conditioned; and RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING VESTING TENTATIVE TRACT MAP NO. 2023-01 (COUNTY MAP NO. 19272), AS CONDITIONED, FOR A MIXED-USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT THE 41-ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET; Concurrently and as a separate implementation action of the General Plan Update (2022), it is recommended that the City Council take the following action: 6. Adopt a Resolution Amending Resolution No. 91-088, Resolution No. 93-076, and Resolution No. 2000-062 modifying procedures for participating in the South Coast, the Sandpointe, and the South Metro Permit Parking Districts. RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION NO. 91- 088, RESOLUTION NO. 93-076 AND RESOLUTION NO. 2000-062 REGARDING PERMIT PARKING DISTRICT PETITIONS MINUTES: Planning and Building Executive Director Minh Thai gave a presentation regarding the Related Bristol Project. Mayor Amezcua opened the Public Hearing at 7:40 P.M.     City Council 7 – 7 10/15/2024 CITY COUNCIL 8 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 The following speakers addressed the City Council in person: 1. Bill Witte, Steven Oh, and Alice Callens, Applicants, spoke regarding affordable development projects, the project site, infrastructure, benefits to the community, and in support of the project. City Clerk Jennifer L. Hall reported out the summary of email comments received: 406 for Agenda Item No. 22. 2. Lawna Munholland spoke in support of the project. 3. Doug Mangione spoke regarding IBEW and expressed concern regarding the lack of agreement with the LA and Orange County building trades. 4. Thomas Drennan spoke regarding Local 12 and requested the project be postponed and there be an agreement with the LA and Orange County building trades. 5. Brent Beasley spoke in opposition to the project. 6. Michael Wingen spoke in opposition to the project. 7. Randy Wetmur spoke in opposition to the project. 8. Roy Afusia spoke in opposition to the project. 9. Jeff Ball spoke in support of the project. 10.Giovanni Sabrano spoke in opposition to the project. 11.Joshua Lopez Acosta spoke in support of the project. 12.Michael Hixson spoke in support of the project. 13.Miguel Bautista spoke in support of the project. 14.Christa Sheehan spoke in support of the project. 15.Dave Elliott spoke in support of the project. 16.Dale Helvig spoke in support of the project. 17.Irma Jauregui spoke in support of the project. 18.Claire Charbonnet spoke in support of the project. 19.Nicole Suydam spoke in support of the project.     City Council 7 – 8 10/15/2024 CITY COUNCIL 9 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 20.Reuben Franco spoke in support of the project. 21.Alex Zamora spoke in support of the project. 22.Fernando Ochoa requested a continuation on the item. 23.Ed Nochez spoke in support of the project. 24.Larry Marshburn spoke in support of the project. 25.Leonard De La Rosa requested a continuation on the item. 26.Alex Gonzalez requested a continuation on the item. 27.Art Lopez requested a continuation on the item. 28.Matt Ward requested a continuation on the item. 29.Shuntele Andrews expressed concern regarding traffic mitigation efforts and requested an oversight commission. 30.John Melendes spoke regarding quality labor work and employing labor unions. 31.Jason Guralnick spoke in support of the project. 32.Victor Mendez spoke in support of the project. Mayor Amezcua recessed the meeting at 8:45 P.M. Mayor Amezcua reconvened the meeting to order at 8:59 P.M. 33.Ana Laura Padilla spoke in support of the project. 34.Patrick Strader addressed labor concerns and spoke in support of the project. 35.Steven Oh spoke regarding the Related Bristol Project’s labor, financing, elements, and timeline. There being no additional speakers, Mayor Amezcua closed the Public Hearing at 9:09 P.M. Councilmember Hernandez spoke regarding the project and expressed concern regarding the workforce development agreements, and requested the continuance of the item to the October 1 City Council meeting.     City Council 7 – 9 10/15/2024 CITY COUNCIL 10 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 Councilmember Penaloza spoke regarding the project, expressed concern regarding the workforce development agreements, and requested the continuance of the item to the October 1 City Council meeting. Councilmember Vazquez spoke regarding the project and expressed concern regarding the workforce development agreements. Councilmember Lopez spoke regarding the project. Councilmember Bacerra spoke regarding the project, expressed concern regarding the workforce development agreements, and requested the continuance of the item to the October 1 City Council meeting. Councilmember Penaloza spoke regarding TOT tax, asked why there is only one hotel and why, and inquired how many units will be available for sale. Mayor Amezcua asked for clarification regarding traffic and noise mitigation efforts. Councilmember Bacerra requested specificity in construction routes and type of grocery stores. Councilmember Hernandez requested a union grocery store and an equitable plan for community benefits. Mayor Amezcua requested the establishment of an oversight committee to discuss the spending of the community benefit payment and clarification regarding traffic signals and construction routes. Brief discussion ensued regarding the community benefits plan, CWA requirements, and traffic signals and routes. City Attorney Sonia Carvalho briefly addressed the City’s CWA requirements. Councilmember Lopez requested the information and issues discussed and addressed by the Council and Ad Hoc Committee.     City Council 7 – 10 10/15/2024 CITY COUNCIL 11 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 MOTION: Councilmember Hernandez moved to continue the Public Hearing Item No. 22 to the October 1, 2024 City Council meeting, seconded by Councilmember Penaloza. The motion carried, 6-0-1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR AMEZCUA NONE MAYOR PRO TEM PHAN (recusal) NONE Status: 6-0-1 – Pass AGENDA ITEM NO. 21 WAS CONSIDERED OUT OF ORDER MINUTES: At 9:31 P.M., the Business Calendar was considered. Mayor Pro Tem Phan returned to the dais at 9:32 P.M. 21.Resolution of the City Council of the City of Santa Ana Demonstrating Its Support of Proposition 36 Department(s): City Manager’s Office Recommended Action: Adopt a Resolution supporting Proposition 36, which appears on the November 5, 2024, ballot and proposes changes to current laws to allow increased penalties for certain theft and drug crimes, as well as measures for rehabilitation and treatment for drug-related offenses. RESOLUTION NO. 2024-050 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA IN SUPPORT OF PROPOSITION 36: THE HOMELESSNESS, DRUG ADDICTION, AND THEFT REDUCTION ACT INITIATIVE MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: 49. The following speakers addressed City Council in-person: 1. Tanya Navarro spoke in opposition to the item. BUSINESS CALENDAR     City Council 7 – 11 10/15/2024 CITY COUNCIL 12 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 2. Sandra spoke in opposition to the item. 3. Bulmaro Vicente, Chispa, spoke in opposition to the item. 4. John Ramirez spoke in support of the item. 5. Victor Mendez spoke in support of the item. 6. Ana Laura Padilla spoke in support of the item. 7. Danny Vega spoke in support of the item. The following speakers addressed City Council via teleconference: 8. Ed Little spoke in opposition to the item. Mayor Amezcua spoke regarding Propositions 47, 57, and 8109, detox programs, and spoke in support of the item. Councilmember Hernandez spoke regarding gang violence and intervention and in opposition to the item. Councilmember Vazquez spoke in opposition to the item. Councilmember Bacerra spoke regarding treatment and in support of the item. Councilmember Penaloza spoke regarding ongoing drug issues in the community and in support of the item. Councilmember Lopez spoke regarding Prop. 36 and asked for clarification regarding punishment for crimes related to the proposition. Commander Andrade spoke regarding prosecutorial discretion. Councilmember Bacerra addressed community concerns and statistics. Mayor Pro Tem Phan spoke regarding the different aspects of the proposition and in support of the item. Councilmember Vazquez asked who the item was from. City Manager Alvaro Nuñez stated it was presented at the direction of the Mayor. Brief discussion ensued regarding the mayor’s provision to agendize items.     City Council 7 – 12 10/15/2024 CITY COUNCIL 13 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 MOTION: Councilmember Lopez moved to continue discussion to a later date, seconded by Councilmember Hernandez. Motion was withdrawn as Mayor Amezcua agreed to allow continued discussion. Councilmember Lopez expressed concern regarding Prop 36. Councilmember Penaloza spoke regarding agencies that have supported Prop. 36. MOTION: Councilmember Penaloza moved to approve the recommended action for Item No. 21, seconded by Mayor Amezcua. The motion carried, 4-3, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER PENALOZA, MAYOR PRO TEM PHAN, MAYOR AMEZCUA COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER VAZQUEZ NONE NONE Status: 4 – 3 – Pass **END OF BUSINESS CALENDAR** PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items. MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: nine (9) non-agenda comments, two (2) Item No. 10, one (1) Item No. 12, and one (1) Item No. 19. The following speakers addressed City Council in-person: 1. Dale Helvig thanked the Parks, Recreation, and Community Services Agency for the installation of lighting at Santiago Park and requested the Council approve Agenda Item No. 15. 2. Mike Tardif expressed concern regarding the Transit Zoning Code related to SD 84. 3. Bob Adams spoke regarding Adams Iron and expressed concern regarding the Transit Zoning Code related to SD 84. 4. Sara Guerrero spoke in support of Agenda item No. 10.     City Council 7 – 13 10/15/2024 CITY COUNCIL 14 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 City Attorney Sonia Carvalho announced that pursuant to Resolution No. 2023-047 all meetings are scheduled to terminate at 11:59 P.M. on the same day it began and at 11:00 P.M. the City Council shall determine which of the remaining agenda items can be considered and acted upon prior to 11:59 P.M. and will continue all other items. Brief discussion ensued regarding the consideration of the remaining items on the agenda. 5. Victor Mendez spoke in support of alcohol sales at the stadium, generating additional revenue, and long term solutions. 6. Eddie Miller spoke in support of the Art Walk and Agenda Item No. 10. 7. Ana Laura Padilla requested Council support Agenda Item No. 12, and thanked the Parks, Recreation, and Community Services Agency for bringing Fiestas back to Fourth Street. The following speakers addressed City Council via teleconference: 8. Debra Russel spoke regarding the Art Walk. 9. Mark Neri spoke regarding parking issues at Santa Ana Triangle and French Court and gave suggestion for the city website. 10.Jessica Hernandez spoke regarding parking restrictions and gang activity. MOTION: Mayor Amezcua moved to continue the City Council meeting to Monday, September 23, 2024 at 5:30 P.M., seconded by Councilmember Hernandez. SUBSTITUTE MOTION: Councilmember Penaloza moved to address the consent calendar prior to 11:45 P.M. and continue the rest of the items to September 23, 2024 at 5:30 P.M., seconded by Mayor Pro Tem Phan. The substitute motion carried, 4-3, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, MAYOR AMEZCUA NONE NONE Status: 4 – 3 – Pass     City Council 7 – 14 10/15/2024 CITY COUNCIL 15 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 20 and waive reading of all resolutions and ordinances. MINUTES: At 11:17 P.M., the Consent Calendar was considered. Councilmember Hernandez requested to comment on Agenda Item Nos. 10 and 11 and pulled Agenda Item No. 12 for separate discussion and consideration. Councilmember Bacerra pulled Agenda Item No. 10 for separate discussion and consideration. Councilmember Vazquez requested to comment on Agenda Item Nos. 10 and 11. Councilmember Lopez pulled Agenda Item Nos. 12 and 19 for separate discussion and consideration. City Manager Alvaro Nuñez requested Agenda Item No. 18 be heard at the September 23, 2024 meeting. MOTION: Councilmember Hernandez moved to approve Consent Calendar Item Nos. 6 through 20 with the exception of Agenda Item Nos. 10, 12, 18 and 19 pulled for separate discussion and consideration on Monday, September 23, 2024 City Council meeting at 5:30 P.M., and Agenda Item No. 8 already approved., seconded by Councilmember Bacerra. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass 6. Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. CONSENT CALENDAR     City Council 7 – 15 10/15/2024 CITY COUNCIL 16 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 7. Minutes from the Regular Meeting of August 20, 2024 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 8.AGENDA ITEM NO. 8 CONSIDERED OUT OF ORDER AND HEARD PRIOR TO PUBLIC HEARING ITEM NO. 22 9. Appropriation Adjustment Recognizing $15,803 in California State Library Funding (General Fund) Department(s): Library Recommended Action: Approve an appropriation adjustment to recognize $15,803 in California State Library California Library Services Act funds in the Library Miscellaneous Income revenue account and appropriate the same into the Library Tech and Support Services, Computer Software Subscriptions expenditure account, to apply toward Library e-resources. (Requires five affirmative votes) 10.AGENDA ITEM NO. 10 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION ON MONDAY, SEPTEMBER 23, 2024 11.Amendment to the Facilities Use Agreement with the Training and Research Foundation to Add the Logan Community Center as a Service Location to Provide Licensed Afterschool Programming Until the End of the 2024-2025 School Year Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the facilities use agreement with the Training Research Foundation (TRF) to add the Logan Community Center as a service location to provide childcare services to Santa Ana children and families, increasing the monthly fee by $600 for a monthly total fee of $2,600 for 10 months, from September 1, 2024 through June 30, 2025. (Agreement No. A-2024-141). 12.AGENDA ITEM NO. 12 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION ON MONDAY, SEPTEMBER 23, 2024 13.Agreement with Valley Maintenance Corporation for Janitorial Services at Various City Locations (RFP No. 24-076) (General Fund and Non-General Fund) Department(s): Public Works Agency     City Council 7 – 16 10/15/2024 CITY COUNCIL 17 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 Recommended Action: Authorize the City Manager to execute an agreement with Valley Maintenance Corporation for Janitorial Services at various locations in an amount not to exceed $6,503,284, for the term beginning November 1, 2024 and expiring October 31, 2027, with provisions for one, two-year extension (Agreement No. A-2024-142). 14.Agreement with TSG Enterprises, Inc. DBA The Solis Group for Labor Compliance and Community Workforce Agreement Professional Administration Services (Non-General Fund) (RFP #24-084) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with The Solis Group for Community Workforce Agreement professional administration services to provide professional services in overseeing and monitoring labor compliance requirements, for a three-year term beginning September 17, 2024 and expiring on September 16, 2027, with the provision for one, two-year extension, in an amount not to exceed $2,000,000 (Agreement No. A-2024-143). 15.Construction Contract with Armstrong Cal Builders Inc. for the Santiago Park Main Street Entrance Project (Project No. 20-2731) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $2,807,000 in the Parks Capital Grants, State Grant-Direct revenue account and appropriate the same amount into the Parks Capital Grants, Improvements Other Than Buildings expense account. (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $400,000 in the Residential Development District 2, Prior Year Carry Forward revenue account and appropriate the same amount into Residential Development District 2, Improvements Other Than Building expense account. (Requires five affirmative votes) 3. Approve the Project Cost analysis for a total estimated construction delivery cost of $3,207,000, which includes $2,763,816, for the construction contract; $166,802 for contract administration, inspection, and testing; and a $276,382 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $3,207,000 in construction funds for the Santiago Park Main Street Entrance Project.     City Council 7 – 17 10/15/2024 CITY COUNCIL 18 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 5. Award a construction contract to Armstrong Cal Builders Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,763,816, subject to change orders, for construction of the Santiago Park Main Street Entrance Project (No. 20-2731) for a term beginning September 17, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2023-130 was filed for Project No. 20-2731. 16.Construction Contract with Los Angeles Engineering, Inc. for the Bristol Street Improvements and Widening from Civic Center Drive to Washington Avenue Project (Project No. 13-6792) (General and Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $3,343,934 of prior-year fund balance in the Select Street Construction, Prior Year Carry Forward revenue account, and appropriate the same amount to the Select Street Construction, Improvements Other Than Building expense account. (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $1,200,000 of prior-year fund balance in the New Transportation System Improvement Area F, Prior Year Carry Forward revenue account, and appropriate the same amount to the New Transportation System Improvement Area F, Improvements Other Than Building expense account. (Requires five affirmative votes) 3. Approve an appropriation adjustment recognizing $656,000 of grant funds in the Select Street Construction, Federal Grant-Indirect revenue account and appropriate the same amount to the Select Street Construction, Improvements Other Than Building expense account. (Requires five affirmative votes) 4. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $5,199,934 in construction funds for the Bristol Street Improvements and Widening from Civic Center Drive to Washington Avenue Project (No. 13-6792). 5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $13,224,187, which includes $10,579,350 for the construction contract; $1,586,902 for contract administration, inspection, and testing; and a $1,057,935 project contingency for unanticipated or unforeseen work.     City Council 7 – 18 10/15/2024 CITY COUNCIL 19 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 6. Award a construction contract to Los Angeles Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $10,579,350 for construction of the Bristol Street Improvements and Widening from Civic Center Drive to Washington Avenue Project, for a term beginning September 17, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 7. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. EIR Number No. 89-01 was filed for the Bristol Street Improvements and Widening from Civic Center Drive to Washington Avenue project. 17.Award a Construction Contract to PCN3, Inc. for the Newhope Library Modernization and Delhi Library Branch Improvements Project and an Agreement to Shade Structures, Inc. dba USA Shade & Fabric Structures for a shade structure at Newhope Library (Project Nos. 22-1802, 23-7540 & 22- 1382) (General and Non-General Fund) (Revive Santa Ana) Department(s): Public Works Agency; Library Services Recommended Action: 1. Approve the Project Cost Analysis for a total estimated construction delivery cost of $9,132,303, which includes $8,215,533 for the construction contract, $95,217 for contract administration, and a $821,533 project contingency for unanticipated or unforeseen work. 2. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $9,132,303 for the Newhope Library Modernization and Delhi Library Improvements. 3. Award a construction contract to PCN3, Inc., the lowest responsible bidder, in accordance with the base bid and alternate bid in the amount of $8,215,533 for construction of the Newhope Library Modernization and Delhi Center Library Branch Project, for a term beginning September 17, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve an agreement with Shade Structures, Inc. dba USA Shade & Fabric Structures for the design and build of a 20-foot by 30-foot cantilever shade structure at the Newhope Library for a total not to exceed of $68,341, for a term beginning September 17, 2024 and expiring December 31, 2025 with provision for a one-year extension, and authorize the City Manager to execute the agreement (Agreement No. A-2024-144). 5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-43 was filed for Project 22-1802.     City Council 7 – 19 10/15/2024 CITY COUNCIL 20 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 18.AGENDA ITEM NO. 18 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION ON MONDAY, SEPTEMBER 23, 2024 19.AGENDA ITEM NO. 19 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION ON MONDAY, SEPTEMBER 23, 2024 20.Second Reading of Ordinance Amending Article VI (Stadium), Sec. 2-743 (Liquor) of the Santa Ana Municipal Code to Allow for the Sale and Consumption of Beer, Wine, and Distilled Spirits at Eddie West Field-Santa Ana Stadium First reading August 20, 2024 City Council meeting and approved by a vote of (6-0-1) (Councilmember Lopez absent). Published in the OC Reporter on August 21, 2024. Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Approve the second reading of an ordinance amending Article VI (Stadium), Section 2-743 (Liquor) of the Santa Ana Municipal Code (SAMC) to allow for the sale and consumption of beer, wine, and distilled spirits at Eddie West Field- Santa Ana Stadium with the expressed written consent of the City Manager or designee. ORDINANCE NO. NS-3069 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE (ADMINISTRATION), ARTICLE VI (STADIUM), SECTION 2-743 – LIQUOR 2. Determine that, in accordance with the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is categorically exempt from further review per Section 15301 (Class 1 – Existing Facilities). MINUTES: Mayor Amezcua adjourned the City Council Meeting at 11:22 P.M. to Monday, September 23, 2024 at 5:30 P.M. ADJOURNED REGULAR CITY COUNCIL MEETING CALL TO ORDER MINUTES: Mayor Amezcua reconvened the Adjourned Regular City Council Meeting of September 17, 2024 to order at 5:39 P.M. on Monday, September 23, 2024.     City Council 7 – 20 10/15/2024 CITY COUNCIL 21 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 ATTENDANCE Councilmembers Mayor Pro Tem Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Benjamin Vazquez Thai Viet Phan Mayor Valerie Amezcua City Manager City Attorney City Clerk Alvaro Nuñez Sonia R. Carvalho Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Hernandez, Lopez, Penaloza, and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present. PLEDGE OF ALLEGIANCE Councilmember Penaloza 10.Donation Agreement with The Frida Cinema to Sponsor the DTSA First Saturday ArtWalk (General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a Donation Agreement with The Frida Cinema to sponsor the Downtown Santa Ana (DTSA) First Saturday ArtWalk for a one-year term beginning October 1, 2024 and ending September 31, 2025, in an amount not to exceed $150,000 (Agreement No. A- 2024-145). MINUTES: Community Development Director Mike Garcia gave a brief report regarding the ArtWalk. Councilmember Hernandez spoke in support of the item. Brief discussion ensued regarding the placement of the item on the Agenda and funding of the project. Councilmember Bacerra spoke in support of the ArtWalk, expressed concern regarding budgeting related to the event, and requested a more sustainable idea to keep the event ongoing. CONSENT CALENDAR     City Council 7 – 21 10/15/2024 CITY COUNCIL 22 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 City Manager Alvaro Nuñez spoke regarding evaluation of future funding for events. Councilmember Vazquez spoke regarding the ArtWalk and in support of the item. Councilmember Lopez spoke in support of the item. Mayor Pro Tem Phan spoke in support of the item and requested a more sustainable idea moving forward. Mayor Amezcua spoke regarding shared funding with the schools and in support of the item. MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 10, seconded by Councilmember Bacerra. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass 11.Amendment to the Facilities Use Agreement with the Training and Research Foundation to Add the Logan Community Center as a Service Location to Provide Licensed Afterschool Programming Until the End of the 2024-2025 School Year Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the facilities use agreement with the Training Research Foundation (TRF) to add the Logan Community Center as a service location to provide childcare services to Santa Ana children and families, increasing the monthly fee by $600 for a monthly total fee of $2,600 for 10 months, from September 1, 2024 through June 30, 2025. (Agreement No. A-2024-141). MINUTES: Councilmember Vazquez spoke regarding supporting families and in support of the item. Councilmember Hernandez thanked staff for the agreement, spoke regarding the history of the agreement, and in support of the item.     City Council 7 – 22 10/15/2024 CITY COUNCIL 23 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 12.Agreement with Power of One Foundation (POOF), for a co-presented Fiestas Del Mariachi Event and Related Services; and, Award Sunbelt Rentals Inc. Purchase Order Contract for Event Floor Cover (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Authorize the City Manager to execute an agreement with Power of One Foundation to co-present a Fiestas Del Mariachi event at Santa Ana Stadium, for an amount not to exceed 80% of revenue earned after expenditure recovery for a term beginning September 18, 2024 and ending October 31, 2024 (Agreement No. A-2024-146). 2. Award a Purchase Order Contract to Sunbelt Rentals Inc. for the rental of an event floor cover for Santa Ana Stadium in an amount not to exceed $118,548. 3. Approve an appropriation adjustment in the amount of $118,548 from the spendable General Fund balance to the PRCSA, Recreation and Community Services, Contractual-Professional Services expenditure account (01113230- 62300). (Requires five affirmative votes) MINUTES: Councilmember Lopez expressed excitement for the event, clarified the event was not a budgeted event, and expressed concern regarding the allocated costs to the City of Santa Ana. City Manager Alvaro Nuñez spoke regarding the fiscal impact related to the proof of concept. Parks, Recreation, and Community Services Director Hawk Scott spoke regarding the proof of concept and risk to the City. Councilmember Lopez requested additional language “all indirect costs be recuperated by the City” be placed in the agreement. Councilmember Hernandez spoke regarding the Power of One Foundation and costs of the event, and expressed concern regarding associated risk and being a political event. MOTION: Councilmember Hernandez moved to not move forward with the agreement. Motion died due to lack of second. Councilmember Bacerra expressed concern regarding loss of events because of ambiguities, and asked for clarification regarding the ambiguity of associated costs, costs of policing, flooring costs, and information on required forms to complete, and     City Council 7 – 23 10/15/2024 CITY COUNCIL 24 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 associated political affiliations. Director Scott spoke regarding the concept of the restrooms and spoke regarding restroom costs, flooring costs, and information on forms. Acting Police Chief Robert Rodriguez spoke regarding preliminary estimated costs and the associated formula related to the Police Department. City Manager Alvaro Nuñez spoke regarding analyzing costs, associated risks, and the economic development component. Mayor Pro Tem Phan expressed excitement regarding the event and the possibility of future events at the stadium, and spoke regarding investments and risks, and in support of the item. Councilmember Penaloza spoke regarding incorporating Santa Ana Unified School District students and economic drives, expressed excitement for the event, and spoke in support of the item. Councilmember Bacerra spoke regarding the success of proof of concept. Councilmember Vazquez expressed concern regarding the associated costs, and requested an RFP and feasibility of the organizer. Mayor Pro Tem Phan spoke regarding POOF’s special event application, and partnership and financial benefit to the City. Councilmember Lopez expressed excitement for the event, expressed concern regarding flexibility of permits and waivers related to certain events, and requested adding additional language that the City would recuperate all indirect costs and notifying Washington Square of events. City Manager Nuñez spoke regarding evaluation of costs related to events, and stated staff notified surrounding city neighborhoods. Mayor Amezcua spoke in support of the item, asked for clarification regarding the itinerary of the event, spoke regarding the possibility of partnerships and future events, stated neighborhoods are always notified of events at the stadium, and expressed excitement for the event, generating revenue, and putting the City of Santa Ana on the map. Director Scott spoke regarding the itinerary of the event. City Manager Nuñez spoke regarding future possibilities of events and seating. Councilmember Hernandez spoke regarding fiscal responsibility and recovery costs, and requested an amendment to the motion to report the monies earned     City Council 7 – 24 10/15/2024 CITY COUNCIL 25 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 from the event at a future meeting. City Manager Nuñez confirmed earnings will be reported at the meeting in January. MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 12, as amended to receive and file the audit at the January 2025 City Council meeting, seconded by Councilmember Penaloza. SUBSTITUTE MOTION: Councilmember Lopez moved to approve the recommended action for Item No. 12, as amended to receive and file the audit at the January 2025 City Council meeting, and to state that the City will recover all indirect costs and fees, seconded by Councilmember Hernandez. The substitute motion failed, 3-4, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER VAZQUEZ COUNCILMEMBER BACERRA, COUNCILMEMBER PENALOZA, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE Status: 3 – 4 – Fail The original motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass 18.Construction Contract with Vido Samarzich, Inc. for the Standard Avenue and McFadden Avenue Bikeways Projects (No. 19-6923, 20-6962, 20-6965, 23- 6705, 23-6706, & 23-6707) (General Fund) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $2,000,000 in prior-year fund balance in the Residential Street Improvement, Prior Year Carry Forward revenue account and appropriate the same amount into the Residential Street, Improvements Other Than Buildings, expenditure account. (Requires five affirmative votes)     City Council 7 – 25 10/15/2024 CITY COUNCIL 26 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 2. Approve an appropriation adjustment recognizing $2,700,000 in prior-year fund balance in the Transportation System Improvement Authorization Area B revenue account and appropriate the same amount into the Transportation System Improvement Authorization Area B Tustin, Improvements Other Than Buildings expenditure account. (Requires five affirmative votes) 3. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include an additional $5,900,000 in construction funds for the Standard Avenue and McFadden Avenue Bikeways Project (No. 19-6923, 20-6962, 20-6965, 23-6705, 23-6706, & 23-6707). 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $23,550,000, which includes $19,170,060 for the construction contract; $2,462,934 for contract administration, inspection, and testing; and a $1,917,006 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 5. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $19,170,060, for construction of the Standard Avenue and McFadden Avenue Bikeways Project (No. 19-6923, 20-6962, 20-6965, 23-6705, 23-6706, & 23- 6707), for a term beginning September 17, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review pursuant to Article 19, Categorical Exemptions Sections 15301(c) and 15304(h). Categorical Exemption Environmental Review Nos. ER-2020-33 and ER-2020-97 were filed for Projects Nos. 20-6965 and 20-6962. MINUTES: Public Works Director Nabil Saba gave a presentation regarding the Standard and McFadden Protected Bike Lanes. Councilmember Penaloza expressed concern regarding the September 30 deadline, and asked for clarification regarding how issues of vagrancy, parking spaces and enforcement, and construction deadlines are being addressed. Director Saba spoke regarding grant funding and deadlines, parking enforcement and spaces, stated First Street will be completed in two months, and spoke regarding the Warner construction. City Manager Alvaro Nuñez spoke regarding mitigating issues and quality of life. Discussion ensued regarding the Warner construction, meeting project deadline completion dates, ongoing multiple project construction, road closures, and traffic.     City Council 7 – 26 10/15/2024 CITY COUNCIL 27 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 City Engineer Rudy Rosas answered Council’s questions and provided clarification. Councilmember Bacerra requested ample notification regarding road and lane closures and reductions. Councilmember Penaloza asked whether street lighting would be included on the McFadden Street bridge. Director Saba confirmed that lighting would be included. MOTION: Councilmember Penaloza moved to approve the recommended action for Item No. 18, as amended to include lighting at the McFadden Street bridge, seconded by Councilmember Bacerra. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass 19.Resolution Declaring City-Owned Properties as Exempt Surplus Land and Directing the City Manager or their Designee to Comply with the Requirement of Government Code §54220 et seq. for the Sale and Activation of Surplus Land Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution declaring City-owned property as exempt surplus land and directing the City Manager or designee to comply with the requirements of Government Code §54220 et seq. for the sale and transfer of ownership. RESOLUTION NO. 2024-051 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING VARIOUS PROPERTIES AS EXEMPT SURPLUS LAND AND DIRECTING THE CITY MANAGER TO FOLLOW THE PROCEDURES SET FORTH IN THE SURPLUS LAND ACT, CALIFORNIA GOVERNMENT CODE SECTION 54220, ET SEQ., AS AMENDED, FOR THEIR DISPOSITION     City Council 7 – 27 10/15/2024 CITY COUNCIL 28 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 2. Determine that, pursuant to the California Environmental Quality Act (“CEQA”), the sales of the properties as surplus are exempt from environmental review pursuant to CEQA Guidelines section 15312 (Surplus Government Property Sales). MINUTES: Councilmember Lopez asked for clarification regarding the selected 26 parcels, suggested a case by case basis of approval, and whether the surplus land is generating any money. City Engineer Rudy Rosas spoke regarding the selected parcels and lots, and stated this would off load slivers of land for liability purposes. Councilmember Bacerra spoke in support of the item. MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 19, seconded by Mayor Amezcua. The motion carried, 6-1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA COUNCILMEMBER LOPEZ NONE NONE Status: 6 – 1 – Pass **END OF CONSENT CALENDAR** PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. MINUTES: At 7:39 P.M., the Public Hearing was considered. 23.Public Hearing: Consolidated Annual Performance and Evaluation Report for Fiscal Year 2023-24 Legal notice published in the Orange County Register on August 14, 2024 and in La Opinion and Nguoi Viet on August 19, 2024. Department(s): Community Development Agency PUBLIC HEARINGS     City Council 7 – 28 10/15/2024 CITY COUNCIL 29 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 Recommended Action: Authorize submission of the Consolidated Annual Performance and Evaluation Report to the U.S. Department of Housing and Urban Development. MINUTES: Mayor Amezcua opened the Public Hearing at 7:40 P.M. City Clerk Jennifer L. Hall stated there were no speakers or email comments received. There being no speakers, Mayor Amezcua closed the Public Hearing at 7:41 P.M. MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 23, seconded by Councilmember Penaloza. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7-0 – Pass MINUTES: Mayor Amezcua convened the Special Successor Agency meeting to order in Joint Session with the City Council at 7:42 P.M. 24.Joint Public Hearing: Adopt Resolution and Approve Purchase and Sale Agreement for Acquisition of Real Property at the Southwest Corner of Main Street and Third Street (APN 398-601-02) for Parking Lot (General Fund and Non-General Fund) Legal notice published in the OC Reporter on August 30 and September 9, 2024. Department(s): Community Development Agency Recommended Action: CITY COUNCIL ACTION 1. Adopt a resolution making certain findings with respect to the consideration to be received by the Successor Agency pursuant to a Purchase and Sale Agreement between the Successor Agency and the City for the sale of the Southwest Corner of Main Street and Third Street (APN 398-601-02), and authorize the City Manager to execute all required documents as necessary.     City Council 7 – 29 10/15/2024 CITY COUNCIL 30 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 RESOLUTION NO. 2024-052 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE PURCHASE AND SALE AGREEMENT FOR THE ACQUISITION OF PROPERTY FROM THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA LOCATED AT 3RD STREET AND MAIN STREET PARKING LOT 2. Authorize the City Manager to execute the Purchase and Sale Agreement and all required documents for the acquisition of real property located at the Southwest Corner of Main Street and Third Street (APN 398-601-02) in the amount of $190,000 plus closing costs (Agreement No. A-2024-147). SUCCESSOR AGENCY ACTION 1. Adopt a resolution declaring a Successor Agency owned property as exempt Surplus Land for the purpose of a Purchase and Sale agreement with the City of Santa Ana. RESOLUTION NO. 2024-002 entitled A RESOLUTION OF THE SUCCESOR AGENCY TO THE FORMER COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA DECLARING 3RD STREET AND MAIN STREET PARKING LOT AS EXEMPT SURPLUS AND LAND PURSUANT TO THE EXEMPT SURPLUS LAND ACT AND AUTHORIZING, PURSUANT TO AN EXEMPTION FROM CEQA, THE SALE OF THE PARKING LOT PROPERTY TO THE CITY (includes determination that the sale of the property is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) and Section 15301) 2. Adopt a resolution making certain findings with respect to the consideration to be received by the Successor Agency pursuant to a Purchase and Sale Agreement between the Successor Agency and the City for the sale of the Southwest Corner of Main Street and Third Street (APN 398-601-02), and authorize the Executive Director to execute all required documents as necessary. RESOLUTION NO. 2024-003 entitled A RESOLUTION OF THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA APPROVING THE PURCHASE AND SALE AGREEMENT FOR THE DISPOSITION OF PROPERTY TO THE CITY OF SANTA ANA LOCATED AT 3RD STREET AND MAIN STREET PARKING LOT 3. Authorize the Executive Director to execute the Purchase and Sale Agreement and all required documents for the acquisition of real property located at the Southwest Corner of Main Street and Third Street (APN 398-601-02) in the amount of $190,000 plus closing costs (Agreement No. A-2024-147).     City Council 7 – 30 10/15/2024 CITY COUNCIL 31 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 MINUTES: Assistant City Manager Steven Mendoza gave a brief report regarding the Purchase and Sale Agreement for Acquisition of Real Property at the Southwest Corner of Main Street and Third Street. Mayor Amezcua opened the Public Hearing at 7:43 P.M. City Clerk Jennifer L. Hall stated there were no email comments received. The following speakers addressed the City Council in-person: 1. Jackie Cordova spoke regarding value of land and increased rents. There being no additional speakers, Mayor Amezcua closed the Public Hearing at 7:46 P.M. MOTION: Councilmember Hernandez moved to approve the recommended City Council action for Item No. 24, seconded by Councilmember Penaloza. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA NONE NONE NONE Status: 7-0 – Pass MOTION: Agency Member Hernandez moved to approve the recommended Successor Agency action for Item No. 24, seconded by Agency Member Penaloza. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: AGENCY MEMBER BACERRA, AGENCY MEMBER HERNANDEZ, AGENCY MEMBER LOPEZ, AGENCY MEMBER PENALOZA, AGENCY MEMBER VAZQUEZ, VICE CHAIR, CHAIR AMEZCUA NONE NONE NONE Status: 7-0 – Pass MINUTES: Mayor Amezcua adjourned the Special Successor Agency meeting at 7:48 P.M.     City Council 7 – 31 10/15/2024 CITY COUNCIL 32 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 **END OF PUBLIC HEARINGS** COUNCILMEMBER REQUESTED ITEMS 25.Discuss Consider Directing the City Manager, City Attorney, and City Clerk to Rescind the “Guidelines for filming, photography and recording of City of Santa Ana public meetings” Media Policy – Councilmembers Vazquez and Lopez MINUTES: Councilmember Vazquez gave a report regarding the media policy. Councilmember Hernandez spoke in support of rescinding the policy. Mayor Pro Tem Phan discussed pros and cons regarding the media policy and provided recommendations for revisions to the policy. Councilmember Penaloza spoke in support of Mayor Pro Tem Phan’s comments and recommendations. Mayor Amezcua spoke in support of Mayor Pro Tem Phan’s comments. Councilmember Bacerra spoke in support of revising the policy. Councilmember Lopez expressed support for options, provided that the revisions aligned with the Brown Act and offered flexibility for the press. Councilmember Vazquez spoke regarding the Brown Act and thanked colleagues for the discussion. City Attorney Sonia Carvalho clarified that the current policy is compliant with the law and expressed willingness to collaborate on recommendations. Mayor Pro Tem Phan requested timeline clarification. Mayor Amezcua proposed 30 days for a revised policy. Mayor Pro Tem Phan requested interim flexible judgement while policy revisions are pending. City Manager Alvaro Nuñez confirmed 30 days was sufficient time for a revised policy. CITY MANAGER COMMENTS MINUTES: None.     City Council 7 – 32 10/15/2024 CITY COUNCIL 33 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Councilmember Hernandez thanked members of the public for attending meetings, thanked City staff for Fiestas Patrias and announced the record-breaking attendance of 80,000 residents, thanked the community and staff for the Little Saigon Festival, and concluded comments in memory of Don Cribb. Councilmember Vazquez echoed previous comments regarding Fiestas Patrias and the parade, spoke about his attendance at the Little Saigon Festival at Rosita Park, and spoke about recent school lock downs and thanked the Police Department and City Manager for the procedures in place. Councilmember Lopez stated her October office hours and location would be announced on her news eblast, thanked staff for completing the light project at Santiago Park, invited the public to the second annual International Older Adult Celebration at Jerome Park on Friday September 27th. Councilmember Bacerra echoed previous Fiestas Patrias comments, thanked the City Manager’s office for the fencing along the Flower Street bike trail, discussed the freeway crash involving OCFA crew members returning from the Airport Fire and called for support through donations to fallenfirefightersrelieffund.org, and concluded comments in memory of Don Cribb. Mayor Pro Tem Phan thanked staff for their efforts in organizing City events, particularly highlighting the success of Fiestas Patrias, and wished her husband happy a 10 year dating anniversary and a happy birthday. Mayor Amezcua reported Council gave a Key to the City to Sahuayo on September 14th, spoke about Fiesta Patrias, and expressed gratitude to the staff for their success, as well as the Police Department for the officers in attendance, shared her participation regarding the needle exchange, announced Coffee with the Mayor on September 28 from 10 A.M. to 12 P.M. at the Santa Ana Senior Center, stated a Prop 36 education forum on October 14, reported on the recent homicide in Ward 2, thanked staff for bus stops being cleaned and sanitized six (6) days a week, and thanked Councilmember Vazquez for getting involved with the Police Department on active shooter safety for SAUSD.     City Council 7 – 33 10/15/2024 CITY COUNCIL 34 SEPTEMBER 17, 2024 SEPTEMBER 23, 2024 ADJOURNMENT – Adjourn the City Council meeting. MINUTES: Mayor Amezcua adjourned the City Council Meeting in memory of Don Cribb at 8:21 P.M. Respectfully submitted: ___________________________ Jennifer L. Hall, CMC City Clerk     City Council 7 – 34 10/15/2024 Finance and Management Services www.santa-ana.org/finance Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Administrative Hearing Officers AGENDA TITLE Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation; and Palacios Law Office to Provide Administrative Hearing Officer Services (Specification 24-052) (General and Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with each of the three firms listed below for Administrative Hearing Officer services on an as-needed basis, in a total aggregate amount not to exceed $1,970,000, for an initial three-year term beginning October 15, 2024, with a provision for one, two-year extension exercisable by the City Manager and the City Attorney (Core Agreement No. A-2024-XXX). Firms Location Serviam By Wright, LLP Irvine, CA Nastich Law, a Professional Corporation Berkeley, CA Palacios Law Office Riverside, CA GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION Since the 1950s, the City of Santa Ana has permitted the use of administrative hearings as a means of resolving appeals or conducting additional review on decisions made by City representatives. Hearing officers act on administrative appeals of code enforcement citations and compliance orders by serving as an impartial person who is experienced with legal processes as well as building, zoning, and other code regulations. These officers will make determinations based on the Municipal Code and have the ability to issue or modify compliance orders to improve the rate of violation abatement. Additionally, the utilization of contracted hearing officers helps reduce conflicts of interest, warrant decisions based on knowledge and understanding of the latest codes, and ensure timely appeal hearings. Administrative hearings have become more common within government agencies as they expand their programs and services but do not wish to inundate legislative bodies     City Council 9 – 1 10/15/2024 Administrative Hearing Officers October 15, 2024 Page 2 4 6 0 6 with resolving all appeals received. The City has seen an increase in demand for administrative hearings due to regulatory expansions from local or state directives. Presently, the Santa Ana Municipal Code references administrative hearings and panels in all of the following sections: 1. Code Enforcement: SAMC § 1-18.1 2. Environmental Sanitation Violations: SAMC § 1-18.2 and SAMC § 1-21 3. Buildings and Structures: SAMC Chapter 8 (Various Subsections) 4. Rent Stabilization and Just Cause Eviction Ordinance: SAMC § 8-3145(f) (Per Ordinance No. NS-3052) 5. Refuse Violations: SAMC Chapter 16 (Various Subsections) 6. Public Safety Sensitive Business Establishments: SAMC § 18-90 through 18-105; SAMC § 22-1 through 22-16 7. Non-Regulatory Business License Tax: SAMC § 21-41 8. Cannabis Business License Tax: SAMC § 21-41 9. Hotel Visitors Tax: SAMC § 35-133 10.Utility Users Tax for Electric, Gas & Telecommunications: SAMC § 35-173 Due to the continuing increase in demand, representatives from various City agencies collaborated to consolidate their efforts for administrative hearings. Request for Proposals (RFP) 24-052 was issued on April 18, 2024 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows: Request for Proposals (RFP) 24-052 was issued on April 18, 2024 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows: 427 Vendors notified 36 Santa Ana vendors notified 15 Vendors downloaded the RFP packet 6 Proposals received 0 Proposals received from Santa Ana vendors Proposals were solicited, opened on May 28, 2024, and evaluated. Six proposals were submitted by the RFP deadline and all six were determined to be responsive to the specifications and met the City’s requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP. The following summarizes the responding firms and their rankings:     City Council 9 – 2 10/15/2024 Administrative Hearing Officers October 15, 2024 Page 3 4 6 0 6 Firm Location Rank Richard D. Jones, A Professional Law Corporation Fullerton, CA 1 Michael Raneses Administrative Hearings Tustin, CA 2 Serviam By Wright, LLP Irvine CA 3 Nastich Law, a Professional Corporation Berkeley, CA 4 Palacios Law Office Riverside, CA 5 JL Group, LLC Laguna Niguel, CA 6 The evaluation committee evaluated proposals in accordance with the RFP criteria, and determined that Richard D. Jones, A Professional Law Corporation; Michael Raneses Administrative Hearings; Serviam by Wright, LLP; Nastich Law, a Professional Corporation; and Palacios Law Office best met the City’s specifications, demonstrated vast experience working with public agencies, the capacity to provide Administrative Hearing Officer services on-site and remotely to various City Departments, and can meet the City’s needs as set forth in the RFP documents. Due to the nature and sensitivity of these services, the City performed further reviews to confirm the highest- ranked proposers’ ability to provide independent hearing officer services absent of any potential conflicts of interest. As a result, staff rescinded their initial intent to award an agreement to Richard D. Jones, A Professional Law Corporation, and Michael Raneses Administrative Hearings. Staff recommends awarding agreements to Serviam By Wright, LLP (Exhibit 1), Nastich Law, a Professional Corporation (Exhibit 2), and Palacios Law Office (Exhibit 3) to ensure sufficient resources are available for all using departments. Approval of agreements to the abovementioned recommended firms will allow the City to contract with qualified, experienced consultants for specific administrative hearings in a timely manner and ensure sufficient resources are available to hold hearings on an as-needed basis by various Agencies citywide. Staff will also be better able to respond quickly to fluctuating demands and ultimately provide better service to customers of the City of Santa Ana. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding for services performed by June 30, 2025 were already included in the adopted FY 2024-25 budget. Funding for subsequent fiscal years will be included in the appropriate proposed budget for City Council consideration. Fiscal Year Accounting Unit – Acct #Fund Description Accounting Unit, Acct Description Amount 2024- 25 01110130- 62300 FMSA General Funds Contact Services Professional $15,000     City Council 9 – 3 10/15/2024 Administrative Hearing Officers October 15, 2024 Page 4 4 6 0 6 011165XX- 62300 PBA General Funds Contract Services Professional $80,000 01216010- 62300 PBA Enforcement Svc Contract Services Professional $10,000 18518700- 62300 CDA Rent Stabilization Contract Services Professional $150,000 06917640- 62300 PWA Refuse Collection Svc Contract Services Professional $150,000 06817641- 62300 PWA Roadway Cleaning Contract Services Professional $15,000 01114XXX- 62300 SAPD General Funds Contract Services Professional $5,000 01110130- 62300 FMSA General Funds Contact Services Professional $15,000 011165XX- 62300 PBA General Funds Contract Services Professional $80,000 01216010- 62300 PBA Enforcement Svc Contract Services Professional $10,000 18518700- 62300 CDA Rent Stabilization Contract Services Professional $ 150,000 06917640- 62300 PWA Refuse Collection Svc Contract Services Professional $100,000 06817641- 62300 PWA Roadway Cleaning Contract Services Professional $15,000 2025- 26 01114XXX- 62300 SAPD General Funds Contract Services Professional $5,000 01110130- 62300 FMSA General Funds Contract Services Professional $15,000 011165XX- 62300 PBA General Funds Contract Services Professional $90,000 01216010- 62300 PBA Enforcement Svc Contract Services Professional $15,000 18518700- 62300 CDA Rent Stabilization Contract Services Professional $ 150,000 06917640- 62300 PWA Refuse Collection Svc Contract Services Professional $100,000 06817641- 62300 PWA Roadway Cleaning Contract Services Professional $15,000 2026- 27 01114XXX- 62300 SAPD General Funds Contract Services Professional $5,000 2027- 28* 01110130- 62300 FMSA General Funds Contract Services Professional $15,000     City Council 9 – 4 10/15/2024 Administrative Hearing Officers October 15, 2024 Page 5 4 6 0 6 011165XX- 62300 PBA General Funds Contract Services Professional $90,000 01216010- 62300 PBA Enforcement Svc Contract Services Professional $15,000 18518700- 62300 CDA Rent Stabilization Contract Services Professional $ 150,000 06917640- 62300 PWA Refuse Collection Svc Contract Services Professional $100,000 06817641- 62300 PWA Roadway Cleaning Contract Services Professional $15,000 01114XXX- 62300 SAPD General Funds Contract Services Professional $5,000 01110130- 62300 FMSA General Funds Contract Services Professional $15,000 011165XX- 62300 PBA General Funds Contract Services Professional $90,000 01216010- 62300 PBA Enforcement Svc Contract Services Professional $15,000 18518700- 62300 CDA Rent Stabilization Contract Services Professional $ 150,000 06917640- 62300 PWA Refuse Collection Svc Contract Services Professional $100,000 06817641- 62300 PWA Roadway Cleaning Contract Services Professional $15,000 2028- 29* 01114XXX- 62300 SAPD General Funds Contract Services Professional $5,000 *Denotes an optional extension year, not part of initial term Grand Total:$1,970,000 EXHIBIT(S) 1. Consultant Agreement for Serviam By Wright, LLP 2. Consultant Agreement for Nastich Law, a Professional Corporation 3. Consultant Agreement for Palacios Law Office Submitted By: Kathryn Downs, Finance and Management Services Agency Executive Director Approved By: Alvaro Nuñez, City Manager     City Council 9 – 5 10/15/2024 Page 1 of 9 #432160v1 ADMINISTRATIVE HEARING OFFICER SERVICES AGREEMENT BETWEEN SERVIAM BY WRIGHT LLP AND THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 15th day of October, 2024, by and between SERVIAM BY WRIGHT LLP, (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On April 18, 2024, the City issued Request for Proposals No. 24-052 (“RFP”), by which it sought contractors to provide as-needed administrative hearing officer services for various Agencies of the City of Santa Ana. The scope of work was limited to administrative hearing officer services. This may include preparation for hearings as scheduled by City staff, reviewing case documentation submitted with appeals, performing legal research, conducting hearings, and preparing written decisions. B.Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in the RFP and attached as Exhibit A. C.Contractor was selected as one of five (5) vendors which qualified for this engagement. Only those contractors approved by the City Council, shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an as-needed basis, and at the sole discretion of the City, Contractor shall perform the services that are described in Exhibit A, attached and incorporated by reference as though fully set forth herein. Contractor’s proposal is incorporated by reference as though fully set forth herein. When the need for hearing officer services arise, City may initiate those services through use of written correspondence, executed by authorized City staff and the Contractor. Work by the Contractor may not proceed absent a previously engaged or fully executed administrative hearing officer services agreement and authorizing correspondence for a specific assignment. The Treasury & Customer Service Manager or their designee will maintain the directory of authorized staff who will be permitted to issue assignments to the Contractor. Contractor is prohibited from accepting assignments from City staff who are not authorized and work undertaken without explicit approval will not be due compensation. EXHIBIT 1     City Council 9 – 6 10/15/2024 Page 2 of 9 #432160v1 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual approved services performed under this Agreement at the rates and charges identified in Exhibit B – Compensation. Contractor is one of five (5) contractors selected to provide administrative hearing officer services on an as-needed basis under the RFP. The total compensation for services provided by all contractors selected under the RFP is a collective amount not to exceed $1,970,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to a one 2-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical     City Council 9 – 7 10/15/2024 Page 3 of 9 #432160v1 drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE Contractor shall procure and maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG-00-01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Contractor’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or     City Council 9 – 8 10/15/2024 Page 4 of 9 #432160v1 operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Contractor’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor under this Agreement. 3. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Executive Director, Finance and Management Services, 20 Civic Center Plaza M-17 –, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.     City Council 9 – 9 10/15/2024 Page 5 of 9 #432160v1 7. INDEMNIFICATION Each party herby agrees to and shall indemnify and hold harmless the other party, its officials, officers, agents, employees and volunteers from and against all losses, liability, damages, claims, suits, action, and administrative proceedings or demands (including reasonable attorney’s fees) relating solely to acts or omissions of the indemnitor, its officials, officers, agents, employees or volunteers arising out of or incidental to the performance of any of the provision of this Agreement, but only in proportion to and to the extent such losses, liability, damages, claims, suits, actions, and administrative proceedings or demands are caused by or result from the negligent acts or omissions of the other party, its respective officials, officers, agents, employees, or volunteers. Neither party assumes liability for the acts or omissions of persons other than each party’s respective officials, officers, agents, employees, or volunteers. In the event judgment is entered against both parties because of joint or concurrent negligence of both parties, or their officials, officers, agents, employees, or volunteers and apportionment of liability to pay such judgment shall be made by a Court of competent jurisdiction. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 9. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)     City Council 9 – 10 10/15/2024 Page 6 of 9 #432160v1 is independently developed by the Contractor without reference to information disclosed by the City. 10. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 11. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 12. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 13. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 14. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of     City Council 9 – 11 10/15/2024 Page 7 of 9 #432160v1 termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 16. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 17. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 18. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana     City Council 9 – 12 10/15/2024 Page 8 of 9 #432160v1 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director Finance & Management Services Agency City of Santa Ana 20 Civic Center Plaza (M-15) P.O. Box 1988 Santa Ana, California 92702 To Contractor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 19. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. Curtis Wright Managing Partner SERVIAM BY WRIGHT LLP Suite 100, 3 Corporate Park Irvine, California 92606     City Council 9 – 13 10/15/2024 Kathryn Downs (Oct 7, 2024 16:50 PDT)     City Council 9 – 14 10/15/2024 EXHIBIT A SCOPE OF SERVICES Services performed by Contractor shall include, but are not limited to the following: A. GENERAL REQUIREMENTS 1. Prepare for hearings as scheduled by City staff, including notification of the hearing type, date, time, and location to appellant. 2. Review case documentation submitted with appeals, and identifying and communicating potential concerns to the parties. 3. Perform legal research, and interpret complex statutes, policies, and procedural guidelines. 4. Instruct participants in hearing of their rights and applicable hearing procedures. 5. Conduct hearings in a fair, impartial, courteous, and professional manner. 6. Hear testimony and evidence from parties regarding the issues. 7. Prepare written decisions, which set forth the legal and evidentiary basis for the decision, and adopt findings as required by the particular provisions of the Santa Ana Municipal Code (SAMC). 8. Perform all other services as outlined in the resulting agreement for services upon award. 9. Hearing Officers will confirm the absence of conflicts before undertaking any new matters for the City. 10. Hearing Officer will be required to provide Hearing Officer Services upon acceptance of assignments. 11. Hearing preparation could include, but is not limited to, reading the file materials and familiarization with SAMC provisions at issue, hearing materials, and rules of evidence. 12. Virtual Hearings: City will provide virtual meeting link to all parties. The dates and times of said hearings shall be designated by the City, but normally will be conducted during the City’s Regular Business Hours. a. The City’s Regular Business Hours, excluding City holidays, are: • Monday through Thursday from 7:30 AM to 5:30 PM; and • Alternate Fridays from 8:00 AM to 5:00 PM 13. In-Person Hearings: City will provide hearing rooms, use of copiers, documents, materials, and equipment necessary for carrying out hearings. Locations and times of said hearings shall be designated by the City, but normally will be conducted during Regular Business Hours of the City. a. Hearings held in person will be held at Santa Ana City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. 14. All hearings shall be conducted in English and, if necessary, with the assistance of foreign language translator as provided by applicants/contesting parties or the City. 15. City staff will coordinate the recording of hearings, if applicable. Assistance may be requested from the Hearing Officer during recording sessions. B. REPORTS AND DELIVERABLES 1. Hearing Officers shall be required to submit a typed Statement of Decision for each hearing conducted within the statutorily required time following the closing of the hearing record in a format approved by the City. The decision shall include findings, conclusions, and provide judicial review information. 2. Hearing Officers shall provide a detailed invoice for services rendered each month, including the     City Council 9 – 15 10/15/2024 case number, hearing date, time incurred, and hourly rate. C. SERVICE AREAS AND APPLICABLE SANTA ANA MUNICIPAL CODE (SAMC) Contractor indicated they are able and willing to conduct administrative hearings in relation to the following subject areas. In the event Contractor is no longer able to provide services for a particular subject area, they will advise the City in writing no less th an thirty (30) days prior to cessation of service for that area. 1. Code Enforcement: SAMC § 1-18.1 2. Environmental Sanitation Violations: SAMC § 1-18.2 and SAMC § 1-21 3. Buildings and Structures: SAMC Chapter 8 (Various Subsections) 4. Rent Stabilization and Just Cause Eviction Ordinance: SAMC § 8-3145(f) (Per Ordinance No. NS-3052) 5. Refuse Violations: SAMC Chapter 16 (Various Subsections) 6. Public Safety Sensitive Business Establishments: SAMC § 18-90 through 18-105; SAMC § 22-1 through 22-16 7. Non-Regulatory Business License Tax: SAMC § 21-41 8. Cannabis Business License Tax: SAMC § 21-41 9. Hotel Visitors Tax: SAMC § 35-133 10. Utility Users Tax for Electric, Gas & Telecommunications: SAMC § 35-173     City Council 9 – 16 10/15/2024 EXHIBIT B COMPENSATION Contractor acknowledges and accept that the City will not provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to p roviding services as specified herein. Any additional costs will not be considered or reimbursed by the City. Such costs have been incorporated into Contractor’s cost proposal fee structure. Billable hours shall be rounded to the nearest quarter hour. Hearing Officers shall provide a detailed invoice for services rendered after each hearing, including the case number, hearing date, time incurred, and hourly rate. Invoices shall be paid by City within forty-five (45) days of submission. A. Rate for hearings conducted virtually, billed at quarter hour increments. • $237 per hour B. Rate for hearings conducted at Santa Ana City Hall, billed at quarter hour increments. • $237 per hour C. Rate for hearing preparation and document review, billed at quarter hour increments. • $237 per hour D. Rate for hearing closeouts and preparing written determinations, billed at quarter hour increments. • $237 per hour E. Charge for No-Show Applicants. • No charge F. Cancellation Rate. • No charge G. Initial Orientation & Subsequent Trainings Hourly Rate. • No charge     City Council 9 – 17 10/15/2024 Exhibit 1 (28) (1) Final Audit Report 2024-10-07 Created:2024-10-07 By:Kristin Andrade (kandrade@santa-ana.org) Status:Signed Transaction ID:CBJCHBCAABAAwLFeBjPds63cS1su8pjfC1i0PoXP7KLP "Exhibit 1 (28) (1)" History Document created by Kristin Andrade (kandrade@santa-ana.org) 2024-10-07 - 11:48:39 PM GMT Document emailed to Kathryn Downs (kdowns@santa-ana.org) for signature 2024-10-07 - 11:49:41 PM GMT Email viewed by Kathryn Downs (kdowns@santa-ana.org) 2024-10-07 - 11:50:23 PM GMT Document e-signed by Kathryn Downs (kdowns@santa-ana.org) Signature Date: 2024-10-07 - 11:50:40 PM GMT - Time Source: server Agreement completed. 2024-10-07 - 11:50:40 PM GMT     City Council 9 – 18 10/15/2024 Page 1 of 9 #432181v1 ADMINISTRATIVE HEARING OFFICER SERVICES AGREEMENT BETWEEN NASTICH LAW APC AND THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 15th day of October, 2024 by and between Nastich Law, a Professional Corporation, (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On April 18, 2024, the City issued Request for Proposals No. 24-052 (“RFP”), by which it sought contractors to provide as-needed administrative hearing officer services for various Agencies of the City of Santa Ana. The scope of work included administrative hearing officer services. This may include preparation for hearings as scheduled by City staff, reviewing case documentation submitted with appeals, performing legal research, conducting hearings, and preparing written decisions. B.Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in the RFP and attached as Exhibit A. C.Contractor was selected as one of five (5) vendors which qualified for this engagement. Only those contractors approved by the City Council shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an as-needed basis, and at the sole discretion of the City, Contractors shall perform the services that are described in Exhibit A, attached and incorporated by reference as though fully set forth herein. Contractor’s proposal is incorporated by reference as though fully set forth herein. When the need for services arise, City may initiate services through use of written correspondence, executed by authorized City staff and the Contractor. Work by the Contractor may not proceed absent a previously engaged or fully executed consultant agreement and authorizing correspondence for a specific assignment. The Treasury & Customer Service Manager or their designee will maintain the directory of authorized staff who will be permitted to issue assignments to the Contractor. Contractor is prohibited from accepting assignments from City staff who are not authorized and work undertaken without explicit approval will not be due compensation. 2.COMPENSATION EXHIBIT 2     City Council 9 – 19 10/15/2024 Page 2 of 9 #432181v1 a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual approved services performed under this Agreement at the rates and charges identified in Exhibit B – Compensation. Contractor is one of five (5) contractors selected to provide administrative hearing officer services on an as-needed basis under RFP No. 24-052. The total compensation for services provided by all Contractors selected under RFP No. 24-052 is a collective amount not to exceed $1,970,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to a one 2-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or     City Council 9 – 20 10/15/2024 Page 3 of 9 #432181v1 caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE Contractor shall procure and maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG-00-01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Contractor’s CGL, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or     City Council 9 – 21 10/15/2024 Page 4 of 9 #432181v1 on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Contractor’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor under this Agreement. 3. For any claims related to this contract, Contractor’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Executive Director, Finance and Management Services, 20 Civic Center Plaza M-17, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.     City Council 9 – 22 10/15/2024 Page 5 of 9 #432181v1 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including cost s, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such     City Council 9 – 23 10/15/2024 Page 6 of 9 #432181v1 information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to pro tect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor,     City Council 9 – 24 10/15/2024 Page 7 of 9 #432181v1 Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.     City Council 9 – 25 10/15/2024 Page 8 of 9 #432181v1 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director Finance & Management Services Agency City of Santa Ana 20 Civic Center Plaza (M-15) P.O. Box 1988 Santa Ana, California 92702 To Contractor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the Summer L. Nastich Principal Nastich Law, a Professional Corporation 2341 Derby Street Berkeley, CA 94705     City Council 9 – 26 10/15/2024 Page 9 of 9 #432181v1 power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO NASTICH LAW: City Attorney By: Andrea Garcia-Miller Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Kathryn Downs Executive Director Finance & Management Services Agency Summer L. Nastich Principal Kathryn Downs (Oct 7, 2024 16:53 PDT)     City Council 9 – 27 10/15/2024 EXHIBIT A SCOPE OF SERVICES Services performed by Contractor shall include, but are not limited to the following: A. GENERAL REQUIREMENTS 1. Prepare for hearings as scheduled by City staff, including notification of the hearing type, date, time, and location to appellant. 2. Review case documentation submitted with appeals, and identifying and communicating potential concerns to the City. 3. Perform legal research, and interpret complex statutes, policies, and procedural guidelines. 4. Instruct participants in hearing of their rights and applicable hearing procedures. 5. Conduct hearings in a fair, impartial, courteous, and professional manner. 6. Hear testimony and evidence from parties regarding the issues. 7. Prepare written decisions, which set forth the legal and evidentiary basis for the decision, and adopt findings as required by the particular provisions of the Santa Ana Municipal Code (SAMC). 8. Perform all other services as outlined in the resulting agreement for services upon award. 9. Hearing Officers will confirm the absence of conflicts before undertaking any new matters for the City. Hearing Officers will inform and seek the consent of the City before representing another client in any matter directly averse to the City (e.g., transactions, negotiations, proceedings, or other representations involving specific parties). 10. Hearing Officer will be required to provide Hearing Officer Services upon acceptance of assignments. 11. Hearing preparation could include, but is not limited to, reading the file materials and familiarization with SAMC provisions at issue, hearing materials, and rules of evidence. 12. Virtual Hearings: City will provide virtual meeting link to all parties. The dates and times of said hearings shall be designated by the City, but normally will be conducted during the City’s Regular Business Hours. a. The City’s Regular Business Hours, excluding City holidays, are: • Monday through Thursday from 7:30 AM to 5:30 PM; and • Alternate Fridays from 8:00 AM to 5:00 PM 13. In-Person Hearings: City will provide hearing rooms, use of copiers, documents, materials, and equipment necessary for carrying out hearings. Locations and times of said hearings shall be designated by the City, but normally will be conducted during Regular Business Hours of the City. a. Hearings held in person will be held at Santa Ana City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. 14. All hearings shall be conducted in English and, if necessary, with the assistance of foreign language translator as provided by applicants/contesting parties or the City. 15. City staff will coordinate the recording of hearings, if applicable. Assistance may be requested from the Hearing Officer during recording sessions. B. REPORTS AND DELIVERABLES 1. Hearing Officers shall be required to submit a typed Statement of Decision for each hearing conducted within the statutorily required time following the closing of the hearing record in a format approved by the City. The decision shall include findings, conclusions, and provide judicial     City Council 9 – 28 10/15/2024 review information. 2. Hearing Officers shall provide a detailed invoice for services rendered each month, including the case number, hearing date, time incurred, and hourly rate. C. SERVICE AREAS AND APPLICABLE SANTA ANA MUNICIPAL CODE (SAMC) Contractor indicated they are able and willing to conduct administrative hearings in relation to the following subject areas. In the event Contractor is no longer able to provide services for a particular subject area, they will advise the City in writing no less than thirty (30) days prior to cessation of service for that area. 1. Code Enforcement: SAMC § 1-18.1 2. Environmental Sanitation Violations: SAMC § 1-18.2 and SAMC § 1-21 3. Buildings and Structures: SAMC Chapter 8 (Various Subsections) 4. Rent Stabilization and Just Cause Eviction Ordinance: SAMC § 8-3145(f) (Per Ordinance No. NS-3052) 5. Refuse Violations: SAMC Chapter 16 (Various Subsections) 6. Public Safety Sensitive Business Establishments: SAMC § 18-90 through 18-105; SAMC § 22-1 through 22-16 7. Non-Regulatory Business License Tax: SAMC § 21-41 8. Cannabis Business License Tax: SAMC § 21-41 9. Hotel Visitors Tax: SAMC § 35-133 10. Utility Users Tax for Electric, Gas & Telecommunications: SAMC § 35-173     City Council 9 – 29 10/15/2024 EXHIBIT B COMPENSATION Contractor acknowledges and accept that the City will not provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to p roviding services as specified herein. Any additional costs will not be considered or reimbursed by the City. Such costs have been incorporated into Contractor’s cost proposal fee structure. Billable hours shall be rounded to the nearest quarter hour. Hearing Officers shall provide a detailed invoice for services rendered after each hearing, including the case number, hearing date, time incurred, and hourly rate. Invoices shall be paid by City within forty-five (45) days of submission. A. Rate for hearings conducted virtually, billed at quarter hour increments. • $250 per hour B. Rate for hearings conducted at Santa Ana City Hall, billed at quarter hour increments. • $250 per hour C. Rate for hearing preparation and document review, billed at quarter hour increments. • $250 per hour D. Rate for hearing closeouts and preparing written determinations, billed at quarter hour increments. • $250 per hour E. Charge for No-Show Applicants. • No charge F. Cancellation Rate. • No charge G. Initial Orientation & Subsequent Trainings Hourly Rate. • No charge H. Additional Fees and Charges • Extraordinary costs, such as printing costs in excess of $50.00 or hearing room rentals will be passed through with no markup, following prior approval from the City     City Council 9 – 30 10/15/2024 Exhibit 2 (14) (1) Final Audit Report 2024-10-07 Created:2024-10-07 By:Kristin Andrade (kandrade@santa-ana.org) Status:Signed Transaction ID:CBJCHBCAABAAEtxp5L5sH3AyFGMd0I0FAjLoX-KjKyuo "Exhibit 2 (14) (1)" History Document created by Kristin Andrade (kandrade@santa-ana.org) 2024-10-07 - 11:52:38 PM GMT Document emailed to Kathryn Downs (kdowns@santa-ana.org) for signature 2024-10-07 - 11:52:57 PM GMT Email viewed by Kathryn Downs (kdowns@santa-ana.org) 2024-10-07 - 11:53:32 PM GMT Document e-signed by Kathryn Downs (kdowns@santa-ana.org) Signature Date: 2024-10-07 - 11:53:47 PM GMT - Time Source: server Agreement completed. 2024-10-07 - 11:53:47 PM GMT     City Council 9 – 31 10/15/2024 Page 1 of 9 #432168v1 ADMINISTRATIVE HEARING OFFICER SERVICES AGREEMENT BETWEEN PALACIOS LAW OFFICE AND THECITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 15th day of October, 2024 by and between Palacios Law Office, (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On April 18, 2024, the City issued Request for Proposals No. 24-052 (“RFP”), by which it sought contractors to provide as-needed administrative hearing officer services for various Agencies of the City of Santa Ana. The scope of work included administrative hearing officer services. This may include preparation of hearings as scheduled by City staff, reviewing case documentation submitted with appeals, performing legal research, conducting hearings, and preparing written decisions. B.Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that itis able and willing to provide the services described in the scope of work that was included in the RFP and attached as Exhibit A. C.Contractor was selected as one of five (5) vendors which qualified for this engagement. Only those contractors approved by the City Council shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an as-needed basis, and at the sole discretion of the City, Contractors shall perform the services that are described in Exhibit A, attached and incorporated by reference as though fully set forth herein. Contractor’s proposal is incorporated by reference as though fully set forth herein. When the need for services arise, City may initiate services through use of written correspondence, executed by authorized City staff and the Contractor. Work by the Contractor may not proceed absent a previously engaged or fully executed consultant agreement and authorizing correspondence for a specific assignment. The Treasury & Customer Service Manager or their designee will maintain the directory of authorized staff who will be permitted to issue assignments to the Contractor. Contractor is prohibited from accepting assignments from City staff who are not authorized and work undertaken without explicit approval will not be due compensation. EXHIBIT 3     City Council 9 – 32 10/15/2024 Page 2 of 9 #432168v1 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual approved services performed under this Agreement at the rates and charges identified in Exhibit B – Compensation. Contractor is one of five (5) contractors selected to provide administrative hearing officer services on an as-needed basis under the RFP. The total compensation for services provided by all contractors selected under the RFP is a collective amount not to exceed $1,970,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to a one 2-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical     City Council 9 – 33 10/15/2024 Page 3 of 9 #432168v1 drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE Contractor shall procure and maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG-00-01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which may be lower than $1,000,000. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions     City Council 9 – 34 10/15/2024 Page 4 of 9 #432168v1 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Contractor’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Contractor’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor under this Agreement. 3. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be cancele d, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Executive Director, Finance and Management Services M-17, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.     City Council 9 – 35 10/15/2024 Page 5 of 9 #432168v1 Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from th is Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding an y action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement.     City Council 9 – 36 10/15/2024 Page 6 of 9 #432168v1 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.     City Council 9 – 37 10/15/2024 Page 7 of 9 #432168v1 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of     City Council 9 – 38 10/15/2024 Page 8 of 9 #432168v1 Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director Finance & Management Services Agency City of Santa Ana 20 Civic Center Plaza (M-15) P.O. Box 1988 Santa Ana, California 92702 To Contractor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) d ays after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these Elio Palacios Jr. Owner Palacios Law Office PO Box 7282 Riverside CA 92513 FAX: 951-489-0600     City Council 9 – 39 10/15/2024 Page 9 of 9 #432168v1 time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney By: Andrea Garcia-Miller Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Kathryn Downs Executive Director Finance & Management Services Agency Elio Palacios Jr. Owner Kathryn Downs (Oct 7, 2024 16:55 PDT)     City Council 9 – 40 10/15/2024 EXHIBIT A SCOPE OF SERVICES Services performed by Contractor shall include, but are not limited to the following: A. GENERAL REQUIREMENTS 1. Prepare for hearings as scheduled by City staff, including notification of the hearing type, date, time, and location to appellant. 2. Review case documentation submitted with appeals, and identifying and communicating potential concerns to the City. 3. Perform legal research, and interpret complex statutes, policies, and procedural guidelines. 4. Instruct participants in hearing of their rights and applicable hearing procedures. 5. Conduct hearings in a fair, impartial, courteous, and professional manner. 6. Hear testimony and evidence from parties regarding the issues. 7. Prepare written decisions, which set forth the legal and evidentiary basis for the decision, and adopt findings as required by the particular provisions of the Santa Ana Municipal Code (SAMC). 8. Perform all other services as outlined in the resulting agreement for services upon award. 9. Hearing Officers will confirm the absence of conflicts before undertaking any new matters for the City. Hearing Officers will inform and seek the consent of the City before representing another client in any matter directly averse to the City (e.g., transactions, negotiations, proceedings, or other representations involving specific parties). 10. Hearing Officer will be required to provide Hearing Officer Services upon acceptance of assignments. 11. Hearing preparation could include, but is not limited to, reading the file materials and familiarization with SAMC provisions at issue, hearing materials, and rules of evidence. 12. Virtual Hearings: City will provide virtual meeting link to all parties. The dates and times of said hearings shall be designated by the City, but normally will be conducted during the City’s Regular Business Hours. a. The City’s Regular Business Hours, excluding City holidays, are: • Monday through Thursday from 7:30 AM to 5:30 PM; and • Alternate Fridays from 8:00 AM to 5:00 PM 13. In-Person Hearings: City will provide hearing rooms, use of copiers, documents, materials, and equipment necessary for carrying out hearings. Locations and times of said hearings shall be designated by the City, but normally will be conducted during Regular Business Hours of the City. a. Hearings held in person will be held at Santa Ana City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. 14. All hearings shall be conducted in English and, if necessary, with the assistance of foreign language translator as provided by applicants/contesting parties or the City. 15. City staff will coordinate the recording of hearings, if applicable. Assistance may be requested from the Hearing Officer during recording sessions. B. REPORTS AND DELIVERABLES 1. Hearing Officers shall be required to submit a typed Statement of Decision for each hearing conducted within the statutorily required time following the closing of the hearing record in a format approved by the City. The decision shall include findings, conclusions, and provide judicial     City Council 9 – 41 10/15/2024 review information. 2. Hearing Officers shall provide a detailed invoice for services rendered each month, including the case number, hearing date, time incurred, and hourly rate. C. SERVICE AREAS AND APPLICABLE SANTA ANA MUNICIPAL CODE (SAMC) Contractor indicated they are able and willing to conduct administrative hearings in relation to the following subject areas. In the event Contractor is no longer able to provide services for a particular subject area, they will advise the City in writing no less than thirty (30) days prior to cessation of service for that area. 1. Code Enforcement: SAMC § 1-18.1 2. Environmental Sanitation Violations: SAMC § 1-18.2 and SAMC § 1-21 3. Buildings and Structures: SAMC Chapter 8 (Various Subsections) 4. Rent Stabilization and Just Cause Eviction Ordinance: SAMC § 8-3145(f)(Per Ordinance No. NS-3052) 5. Refuse Violations: SAMC Chapter 16 (Various Subsections) 6. Public Safety Sensitive Business Establishments: SAMC § 18-90 through 18-105; SAMC § 22-1 through 22-16 7. Non-Regulatory Business License Tax: SAMC § 21-41 8. Cannabis Business License Tax: SAMC § 21-41 9. Hotel Visitors Tax: SAMC § 35-133 10. Utility Users Tax for Electric, Gas & Telecommunications: SAMC § 35-173     City Council 9 – 42 10/15/2024 EXHIBIT B COMPENSATION Contractor acknowledges and accept that the City will not provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shippin g and handling/delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Any additional costs will not be considered or reimbursed by the City. Such costs have been incorporated into Contractor’s cost proposal fee structure. Billable hours shall be rounded to the nearest quarter hour. Hearing Officers shall provide a detailed invoice for services rendered after each hearing, including the case number, hearing date, time incurred, and hourly rate. Invoices shall be paid by City within forty-five (45) days of submission. A. Rate for hearings conducted virtually, billed at quarter hour increments. • $250 per hour B. Rate for hearings conducted at Santa Ana City Hall, billed at quarter hour increments. • $250 per hour • Minimum of 2.0 hours of hearing time per hearing day C. Rate for hearing preparation and document review, billed at quarter hour increments. • $250 per hour D. Rate for hearing closeouts and preparing written determinations, billed at quarter hour increments. • $250 per hour E. Charge for No-Show Applicants. • $125 fee F. Cancellation Rate. • $500 fee for an entire hearing day that is cancelled with less than 48 hours of notice G. Initial Orientation & Subsequent Trainings Hourly Rate. • $250 per hour • Minimum of 2.0 hours of training time per day     City Council 9 – 43 10/15/2024 Exhibit 3 (4) (1) Final Audit Report 2024-10-07 Created:2024-10-07 By:Kristin Andrade (kandrade@santa-ana.org) Status:Signed Transaction ID:CBJCHBCAABAABzWujAjyAXgX2yz-PUntzpq0qynXfPPF "Exhibit 3 (4) (1)" History Document created by Kristin Andrade (kandrade@santa-ana.org) 2024-10-07 - 11:54:37 PM GMT Document emailed to Kathryn Downs (kdowns@santa-ana.org) for signature 2024-10-07 - 11:54:55 PM GMT Email viewed by Kathryn Downs (kdowns@santa-ana.org) 2024-10-07 - 11:55:24 PM GMT Document e-signed by Kathryn Downs (kdowns@santa-ana.org) Signature Date: 2024-10-07 - 11:55:37 PM GMT - Time Source: server Agreement completed. 2024-10-07 - 11:55:37 PM GMT     City Council 9 – 44 10/15/2024 Finance and Management Services www.santa-ana.org/finance Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Prioritization of Park Projects AGENDA TITLE Prioritization of Park Projects RECOMMENDED ACTION Receive and file, or provide staff with alternate direction. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Background The City has a Parks Master Plan identifying desirable improvement projects across the City, which is on the City’s website: www.santa-ana.org/parks-master-plan. When funding sources become available, staff recommends appropriations from the City Council for projects identified or in alignment with the Parks Master Plan, and begins work on design and advertising each construction contract for bids. For the five-year period that ended in June 2019, the California Construction Cost Index increased by 15%. For the most recent five-year period, which ended in June 2024, the index increased by 41%.     City Council 10 – 1 10/15/2024 Prioritization of Park Projects October 15, 2024 Page 2 4 6 1 7 6 3 4 With rising construction costs, recent bids for projects have exceeded engineering estimates. As a result, staff must reassess available resources to address the funding gaps for each project. Two of the latest examples follow. Memorial Park Aquatic Center The City’s budget for this project is $29.9 million, including $23.7 million for construction and a contingency. The lowest responsive construction bid was $26.7 million. After adding a 10% contingency of $2.7 million and decreasing the budgeted allocation for engineering costs, the City’s budget for this project is short by $4.1 million. Drivers of the high project cost include an all-electric infrastructure (added $1 million), lighting for the aquatic facility ($0.5 million), and soil liquefaction that required additional foundation work ($1.4 million). Staff will recommend using $2.8 million of the budget for splash pads, plus savings from other park projects, and other deferred maintenance allocations totaling $3.9 million, to close the funding gap. The details of the reallocations are included in the Memorial Park item on this same agenda. Splash Pads The City’s original budget for six splash pads was $9.1 million, to be funded by the Cannabis Public Benefit Fund. After allocating budget to other projects, including Santa Anita and Turf at the Dan Young Sports Complex projects, and spending for splash pad design, the remaining budget available for construction is $6 million. After receiving bids, the estimated project cost for the Madison Park splash pad is $3.5 million. If the City were to move forward with the Madison Park splash pad project, only $2.5 million would remain for additional splash pad construction. At this time, staff recommends placing the Madison Park splash pad project on hold, and instead using $3.2 million for a splash pad and restrooms at Portola Park due to the lack of aquatic facilities in that sector of the city. Staff would use the remaining $2.8 million splash pad budget to help close the funding gap for the Memorial Park aquatic center as noted above. Due to high construction costs, the City would deliver a splash pad at Memorial Park and one at Portola Park. Funding alternatives for future splash pads include competitive urban heat grants and future collections of developer fees for park acquisition and development. Some budgeted park projects do not yet have City Council-awarded contracts. Funding sources are limited and construction costs are high. Therefore, staff recommends a prioritization of currently budgeted park projects that do not have awarded contracts. Prioritization Focusing on the budgeted projects that do not have contracts, staff assigned a recommended priority based on highest need, most requests, and an even distribution of new projects throughout the city. Staff recommends City Council review the prioritization list and provide direction to staff for any desired changes.     City Council 10 – 2 10/15/2024 Prioritization of Park Projects October 15, 2024 Page 3 4 6 1 7 6 3 4 Project Budget Priority Angels Park Lights (bids were due October 1)$500,000 2 Centennial Park Lights (bids were due October 1)$250,000 2 Centennial Park Restrooms (bids were due October 3)$400,000 1 Delhi Park Lights (bids were due October 1)$600,000 2 Dog Park and related Improvements/Expansion at Centennial Park (bid advertised on September 30) $4,400,042 1 Park Sidewalk/Ramp Improvements $400,000 1 Portola Splash Pad and Restrooms (currently in design)$3,500,000 1 Zoo Educational Hub Building (in development process, has $2 million grant) $2,820,014 2 Zoo North Wall (advertising for bids soon)$1,200,000 2 Zoo Walkways – Phase 1 (bids were due September 30)$392,940 1 Zoo Walkways – Phase 2 (may be used to help fund Phase 1 if bids are high) $400,000 1 Exhibit 1 includes the detailed list of all currently budgeted park projects. The list includes funding sources and expected completion dates, which are subject to change based on available funding and reprioritization. Budget The FY 2024-25 budget includes $6.7 million for park projects, and staff estimates up to $73.3 million of unspent FY 2023-24 budget is available for carryover to FY 2024-25 for a total potential budget of $80 million. The following table is a summary of the funding sources. Funding Source Amount General Fund $19.0 million Self-Restricted General Fund (e.g. Cannabis Public Benefit)$15.0 million Revive Spending Plan (American Rescue Plan Act aka ARPA)$20.7 million Acquisition & Development fees from Developers $16.4 million Parks State Grants $7.2 million CDBG $1.6 million All Other Restricted Sources $0.1 million Total:$80.0 million Of the total $80.0 million budget, all but $8.9 million of the funding sources (grants, CDBG, and other restricted) are flexible for reallocation to different park projects.     City Council 10 – 3 10/15/2024 Prioritization of Park Projects October 15, 2024 Page 4 4 6 1 7 6 3 4 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with the recommendation to receive and file. EXHIBIT(S) 1. Detailed List of Budgeted Park Projects Submitted By: Kathryn Downs, Finance and Management Services Agency Executive Director Approved By: Alvaro Nuñez, City Manager     City Council 10 – 4 10/15/2024 Project Description Fund Fund Description Department Est. Completion Date FY23-24 to FY24-25 Carryover FY24-25 Original Budget FY24-25 Amendments Grand Total 10th & Flower Park Improvements 181 ARPA - PRCSA PRCSA Dec 2026 2,766,970 - - 2,766,970 Adams Park-Various Park Improvements 051 Capital Outlay PRCSA Jun 2025 49,700 - - 49,700 Angels Park Cool Pavement Treatment 135 Community Dev Block Grant (CDBG)CDA 100,000 - 100,000 Angels Park Lights 181 ARPA - PWA PWA Dec 2026 500,000 - - 500,000 Angels Park Renovation 181 ARPA - PRCSA PRCSA Dec 2026 428,630 - - 428,630 Barrier Free Park Installation 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Jun 2025 39,234 - - 39,234 Barrier Free Park Installation 161 Parks State Grant Capital Fund PRCSA Jun 2025 943,126 - - 943,126 Bristol Recreation Corridor 181 ARPA - PWA PWA Dec 2027 628,260 - - 628,260 Centennial Lake Renovation 181 ARPA - PWA PWA Oct 2024 1,266,180 - - 1,266,180 Centennial Park Lights 181 ARPA - PWA PWA Dec 2026 250,000 - - 250,000 Centennial Park Restrooms (currently in bid process)181 ARPA - PWA PWA Dec 2026 400,000 - - 400,000 Centennial Park-Construction Of New Dog Park 011 GENERAL FUND PWA Aug 2025 2,600,000 - - 2,600,000 Centennial Park-Construction Of New Dog Park 011 GENERAL FUND PWA Aug 2025 1,000,000 - - 1,000,000 Centennial Park-Construction Of New Dog Park 051 Capital Outlay PRCSA Aug 2025 400,042 - - 400,042 Centennial Park-Construction Of New Dog Park 314 Acquisition & Development- District 4 PRCSA Aug 2025 400,000 - - 400,000 Centennial Park-Installation Of New Synthetic Turf 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Sep 2024 121,464 - - 121,464 Centennial Park-Lake Renovation 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Oct 2024 2,045,131 - - 2,045,131 Centennial Park-Lake Renovation 314 Acquisition & Development- District 4 PRCSA Oct 2024 26,344 - - 26,344 Construction of Splash Pads 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Jun 2025 6,435,621 - - 6,435,621 Corbin Center Improvements (design only, likely seek grant for construction) 011 GENERAL FUND PWA Jan 2026 217,460 - - 217,460 Delhi Park Lights 181 ARPA - PWA PWA Dec 2026 600,000 - - 600,000 Ed Caruthers Park-Construction Of New Park 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Sep 2024 11,961 - - 11,961 Ed Caruthers Park-Construction Of New Park 161 Parks State Grant Capital Fund PRCSA Sep 2024 19,509 - - 19,509 El Salvador Park Cool Pavement Treatment 135 Community Dev Block Grant (CDBG)CDA 100,000 - 100,000 El Salvador Park Restroom Renovation (funding shortfall of $150,000 to be backfilled by the City Hall Be-Well Plaza allocation)051 Capital Outlay PRCSA 300,000 - 300,000 Flower Street Bike Trail-Improvements 313 Acquisition & Development- District 3 PRCSA Oct 2024 146,805 - - 146,805 George Upton Park Sports Lighting 051 Capital Outlay PRCSA 1,154 - - 1,154 Gerardo Mouet Park-Construction Of New Park 161 Parks State Grant Capital Fund PRCSA Dec 2024 1,351,843 - - 1,351,843 Gerardo Mouet Park-Construction Of New Park 313 Acquisition & Development- District 3 PRCSA Dec 2024 834,500 - - 834,500 Heritage Park Restroom 181 ARPA - PRCSA PRCSA Dec 2026 61,960 - - 61,960 Jerome Park-Installation Of New Irrigation 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Nov 2024 78,495 - - 78,495 King Street Park-Construction Of New Park 311 Acquisition & Development- District 1 PRCSA Sep 2024 172,362 - - 172,362 Land Transfer to Expand City's Parks 059 SELECT STREET CONSTRUCTION PWA Jun 2025 91,304 - - 91,304 Logan/Chepa's Park Redesign (potential earmark)135 Community Dev Block Grant (CDBG)CDA 1,000,000 - 1,000,000 Madison & Windsor Park Security Cameras 181 ARPA - PRCSA PRCSA Dec 2026 213,970 - - 213,970 Memorial Park & Aquatics Facility Renovation 181 ARPA - PWA PWA Dec 2027 5,242,910 - - 5,242,910 Memorial Park-Construction Of New Aquatic Facilities 011 General Fund PRCSA Oct 2026 10,000,000 - - 10,000,000 Memorial Park-Construction Of New Aquatic Facilities 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Oct 2026 3,260,000 - - 3,260,000 Memorial Park-Construction Of New Aquatic Facilities 313 Acquisition & Development- District 3 PRCSA Oct 2026 9,998,300 - - 9,998,300 Memorial Park-Construction Of New Aquatic Facilities 313 Acquisition & Development- District 3 PRCSA Oct 2026 41,829 - - 41,829 Open Space Land Acquisition - 4404 W 1st St (conceptual design only, seek grant for $5+ million development) 181 ARPA - PWA PWA Dec 2026 100,680 - - 100,680 Pacific/Electric Bike Trail-Improvements (funding is sufficient for 20 of the originally planned 40 lights)313 Acquisition & Development- District 3 PRCSA Jun 2025 449,202 - - 449,202 Park Sidewalk/Ramp Improvements 135 Community Dev Block Grant (CDBG)CDA 400,000 - 400,000 Prcsa-Aquatics Program-Grant 022 Fees & Donations PRCSA Jun 2025 75,000 - - 75,000 PRCSA-City Hall Renovation 011 General Fund PRCSA Dec 2024 88,699 - - 88,699 EXHIBIT 1     City Council 10 – 5 10/15/2024 Project Description Fund Fund Description Department Est. Completion Date FY23-24 to FY24-25 Carryover FY24-25 Original Budget FY24-25 Amendments Grand Total Prcsa-Deferred Maintenance Funding 051 Capital Outlay PRCSA Jun 2025 399,809 - - 399,809 PRCSA-New Workstations & Offices 011 General Fund PRCSA Dec 2024 510,406 - - 510,406 Program-Afterschool Adventure Funding 022 Fees & Donations PRCSA Jun 2025 24,374 - - 24,374 Raitt & Myrtle Park Project 164 Prop 1 IRWM Program PWA Dec 2025 62,028 - - 62,028 Riverview Park Restroom 181 ARPA - PWA PWA Dec 2027 102,720 - - 102,720 Salgado Center Floor Replacement 011 GENERAL FUND PWA May 2027 143,406 - - 143,406 Santa Ana Stadium Sports Lighting 051 Capital Outlay PRCSA 14,950 - - 14,950 Santa Ana Stadium-Design For Additional Seating 011 General Fund PRCSA Mar 2025 430,000 - - 430,000 Santa Ana Stadium-Installation Of Additional Lights 051 Capital Outlay PRCSA Sep 2024 25,508 - - 25,508 Santa Ana Stadium-Replacement Of Bleachers 011 General Fund PRCSA Mar 2025 50,715 - - 50,715 Santa Ana Zoo - Renovation of Intersection 051 Capital Outlay PRCSA Jan 2027 25,000 - - 25,000 Santa Ana Zoo-Construction Of Goat Encounters 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Sep 2024 19,353 - - 19,353 Santa Ana Zoo-Construction Of Goat Encounters 022 Fees & Donations PRCSA Sep 2024 3,076 - - 3,076 Santa Ana Zoo-Construction Of New Otter Habitat 011 General Fund PRCSA Dec 2024 1,300,000 - - 1,300,000 Santa Ana Zoo-Construction Of New Otter Habitat 313 Acquisition & Development- District 3 PRCSA Dec 2024 1,286,500 - - 1,286,500 Santa Ana Zoo-Construction Of New Otter Habitat 313 Acquisition & Development- District 3 PRCSA Dec 2024 41,031 - - 41,031 Santa Ana Zoo-Construction Of New Walkways 011 General Fund PRCSA Jun 2025 392,940 - - 392,940 Santa Ana Zoo-Construction Of New Zoo Educational Hub Building 011 GENERAL FUND PRCSA Dec 2025 125,013 - - 125,013 Santa Ana Zoo-Construction Of New Zoo Educational Hub Building 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Dec 2025 689,128 - - 689,128 Santa Ana Zoo-Construction Of New Zoo Educational Hub Building 161 Parks State Grant Capital Fund PRCSA Dec 2025 1,775,573 - - 1,775,573 Santa Ana Zoo-Construction Of New Zoo Educational Hub Building 313 Acquisition & Development- District 3 PRCSA Dec 2025 230,300 - - 230,300 Santa Anita Park Community Center Renovation 181 ARPA - PWA PWA Dec 2026 7,856,770 - - 7,856,770 Santa Anita Park-Construction Of New Soccer Field 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Mar 2025 393,850 - - 393,850 Santa Anita Park-Construction Of New Soccer Field 314 Acquisition & Development- District 4 PRCSA Mar 2025 42,378 - - 42,378 Santa Anita Park-Construction Of New Soccer Field 315 Acquisition & Development- District 5 PRCSA Mar 2025 762,502 - - 762,502 Santiago Park Main Street Entrance 161 Parks State Grant Capital Fund PWA - 2,807,000 2,807,000 Santiago Park Main Street Entrance 312 Acquisition & Development- District 2 PRCSA - 400,000 400,000 Santiago Park Trail & Habitat 161 Parks State Grant Capital Fund PWA Sep 2026 270,017 - - 270,017 Santiago Park-Design For Restoration Of Trail And Habitat 312 Acquisition & Development- District 2 PRCSA Oct 2024 51,305 - - 51,305 Santiago Park-Installation Of New Lighting 312 Acquisition & Development- District 2 PRCSA Oct 2024 95,604 - - 95,604 Santiago Park-Renovation Of Lawn Bowling Center 022 Fees & Donations PRCSA Jun 2025 91,067 - - 91,067 Santiago Park-Renovation Of New Eco-Center 312 Acquisition & Development- District 2 PRCSA Jun 2025 819,000 - - 819,000 Sasser Park-Various Park Improvements 051 Capital Outlay PRCSA Sep 2024 36,840 - - 36,840 Sports Lighting At Santiago Park 312 Acquisition & Development- District 2 PRCSA Jun 2024 637,351 - - 637,351 Stadium Seating 011 General Fund PRCSA 499,285 - - 499,285 Synthetic Field Turf 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Jun 2025 121,263 - - 121,263 Synthetic Field Turf 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Jun 2025 28,430 - - 28,430 Synthetic Field Turf 051 Capital Outlay PRCSA 133,794 - - 133,794 Thornton Park-Construction Of New Playground 012 CANNABIS PUBLIC BENEFIT FUND PRCSA Dec 2024 191,017 - - 191,017 Warner Linear Park 181 ARPA - PWA PWA Dec 2027 48,790 - - 48,790 Windsor Park Restroom 181 ARPA - PRCSA PRCSA Dec 2026 211,020 - - 211,020 Zoo North End Wall 011 GENERAL FUND PRCSA 1,200,000 - 1,200,000 Zoo Pathways Phase 2 011 GENERAL FUND PRCSA 400,000 - 400,000     City Council 10 – 6 10/15/2024 Project Description Fund Fund Description Department Est. Completion Date FY23-24 to FY24-25 Carryover FY24-25 Original Budget FY24-25 Amendments Grand Total 73,300,758 3,500,000 3,207,000 80,007,758     City Council 10 – 7 10/15/2024 Public Works Agency www.santa-ana.org/public-works Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Memorial Park Aquatics Center AGENDA TITLE Award a Construction Contract to AMG & Associates, Inc. for the Memorial Park Aquatics Center Project (No. 22-1415) (Non-General Fund) (Revive Santa Ana Program) RECOMMENDED ACTION 1. Approve an appropriation adjustment to recognize $165,000 of accumulated Capital Outlay Fund account balance that will be appropriated for spending in the Capital Outlay Fund, Park Improvements, Building & Building Improvements expenditure account (05113263-66200). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $50,000 in the Capital Outlay Fund (Cell Tower) revenue account and appropriate the same amount into the Capital Outlay Fund, Park Improvements, Buildings & Building Improvements expenditure account (05113263-66200). (Requires five affirmative votes) 3. Approve an appropriation adjustment reallocating $1,194,500 in general fund from PRSCA Service Enhancement, Building and Building Improvements to Public Works Road Maintenance, Improvements Other than Buildings. This request is a housecleaning matter to expedite the Delhi channel fencing and resolve security and safety concerns. (Requires five affirmative votes) 4. Authorize a budget reallocation of $3,927,265 in unspent funds from various other projects (detailed in the Discussion Section) to construction funds for the Memorial Park Aquatics Center Project (No. 22-1415). 5. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include an additional $19,897,209 in construction funds for the Memorial Park and Aquatics Renovation Project (No. 22-1415). 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $29,339,203, which includes $26,326,548 for the construction contract; $380,000 for contract administration, inspection, and testing; and a $2,632,655 project     City Council 11 – 1 10/15/2024 Memorial Park Aquatics Center October 15, 2024 Page 2 4 6 1 0 contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 7. Award a construction contract to AMG & Associates, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $26,326,548, subject to change orders, for construction of the Memorial Park Aquatics Center Project (No. 22-1415), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 8. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-83 was filled for Project No. 22-1415. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency (PWA)’s Engineering Services is responsible for the administration and oversight of all Capital Improvement Projects in the City. Additionally, the PWA Parks Services Division is responsible for the planning and design of Capital Improvement Projects within the City’s park system. Memorial Park, located at 2102 South Flower Street (Exhibit 1), was dedicated in May 1959. The pool and community center are the original 1956 installation and maintain the traditional bath-house design. Due to facility deterioration, the facility must be rebuilt as routine maintenance and renovations are no longer effective. Because the pool and floor plan of the park did not meet today’s programming, the pool was decommissioned in August 2023. The new Memorial Park Aquatics Center Project (No. 22-1415) will consist of a complete demolition and rebuilding of the aquatics center, including the existing bathhouse building, pool, pool equipment building, and adjacent site work. The new aquatics center will include a new aquatic building, two swimming pools (recreational and competition), and a pool deck with seating areas (Exhibit 1). The aquatics building will include locker rooms, lifeguard offices, staff offices, a community room, and a pool equipment room. To ensure safety and accessibility, additional improvements will include exterior lighting, safety cameras, lighting fixtures, landscape, irrigation, site furnishings, entrance walkways, and meeting rooms. Public Outreach and Contractor Participation During the design process, staff and the consulting architectural firm attended five neighborhood association meetings, held five community events, led two site walks with residents, and conducted five presentations at Santa Ana Unified School District schools (Washington Elementary, Esqueda Elementary, and Lathrop, MacArthur, and McFadden Intermediate).     City Council 11 – 2 10/15/2024 Memorial Park Aquatics Center October 15, 2024 Page 3 4 6 1 0 During the public bid process, to provide an opportunity for local vendors to submit bids, the City notified a total of 171 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of five bids were received. Zero bids were received from Santa Ana contractors. The project was advertised in PlanetBids from July 31, 2024 until September 4, 2024. Bids were received electronically via PlanetBids on September 4, 2024. Bid Results Summary RANK BIDDER’S NAME LOCATION BASE BID 1 AMG & Associates, Inc.Santa Clarita, CA $26,326,548 2 Pinner Construction Co., Inc.Anaheim, CA $27,290,000 3 Woodcliff Corporation Los Angeles, CA $28,477,800 4 New Dynasty Construction Co.Tustin, CA $29,453,752 NR Royal Construction Corporation Arcadia, CA Non-Responsive Pinner Construction submitted a bid protest against Royal Construction Corporation and AMG & Associates, Inc. After review of the bid protest, staff has determined Royal Construction Corporation as non-responsive and AMG & Associates as the lowest responsive bidder. A total of five bids were received and four were deemed responsive. AMG & Associates, Inc. submitted the lowest responsive base bid in the amount of $26,326,548 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to AMG & Associates, Inc. (Exhibit 3). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes budget allocation for construction administration and testing. Construction administration includes implementation of the labor requirements; and oversight of the park’s construction management firm, Swinerton Management & Consulting, who will provide day-to-day construction management services, inspections of the Contractor’s work to ensure contract compliance, workmanship and quality, and material testing. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.     City Council 11 – 3 10/15/2024 Memorial Park Aquatics Center October 15, 2024 Page 4 4 6 1 0 As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $29,339,203. Project Item Total Construction Contract Bid Amount $26,326,548 Construction Administration $150,000 Inspection *Performed by Swinerton Management & Consulting (Agreement No. A-2024-079) $0 Testing $230,000 Project Contingencies $2,632,655 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $29,339,203 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15302 of the CEQA Guidelines for projects consisting of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2024-83 was filed for Project 22- 1415 (Exhibit 5). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $29,339,203. All funds are available for expenditure in Fiscal Year 2024-2025. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2025-2026. The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional contingency if necessary. Funds from other projects that have been completed, near completion, or put on hold will be reallocated toward this project. These projects include: Location Cost Centennial Lake $100,000 Splash Pads $2,810,243 Ed Caruthers Park $11,961 PE Bike Trail $449,202 Flower Street Bike Trail $40,534 Zoo Goat Encounters $19,353 Santa Anita Park Improvement Phase II $150,000     City Council 11 – 4 10/15/2024 Memorial Park Aquatics Center October 15, 2024 Page 5 4 6 1 0 Location Cost Dan Young Soccer Complex Field 1 $121,464 Stadium Lights $10,508 Capital Outlay Deferred Maintenance $85,000 Wellness Plaza $50,000 Neighborhood Street Lights Phase I $17,000 Mobility Improvements I, II, III $47,000 Storm Water Fencing Phase III $15,000 Total $3,927,265 With the reallocation of these funds, the appropriations adjustments totaling $215,000 from the Capital Outlay Fund and the existing budgeted funds, all funds are available for expenditure in Fiscal Year 2024-2025. The spendable portion of the Capital Outlay fund balance is estimated to be $3,217,322 as of June 30, 2025, which is sufficient to allow for the recommended appropriation of $215,000. The funds will be budgeted and available for this item in the accounts below. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2025-2026. Fiscal Year Accounting Unit – Account No. (Project No.) Fund Description Accounting Unit, Account Description Amount CURRENT BUDGET 2024-25 18117013- 66220 (22-1415) American Rescue Plan Act (ARPA APRA-PWA, Improvements Other Than Buildings $3,341,639 2024-25 31313260- 66200 (22-1415) Residential Develop District 3 Acquisition & Development, Building and Building Improvements $9,998,266 2024-25 31313261- 66200 (22-1415) Residential Develop District 3 A & D In Lieu, Building and Building Improvements $41,829 2024-25 01113017- 66200 (22-1415) General Fund PRCSA Service Enhancement, Building and Building Improvements $8,755,500 2024-25 01213020- 66200 (22-1415) Cannabis Public Benefit Fund PRCSA Youth Services, Buildings & Building Improvements $3,059,704 Sub-Total $25,196,938 APPROPRIATION ADJUSTMENT 2024-25 05113263- 66200 (22-1415) Capital Outlay Fund Park Improvements, Building and Building Improvements $215,000     City Council 11 – 5 10/15/2024 Memorial Park Aquatics Center October 15, 2024 Page 6 4 6 1 0 Fiscal Year Accounting Unit – Account No. (Project No.) Fund Description Accounting Unit, Account Description Amount REALLOCATION 2024-25 01213020- 66200 (From Various) Cannabis Public Benefit Fund PRCSA Youth Services, Building and Building Improvements $3,213,020 2024-25 0511323- 66200 (From Various) Capital Outlay Fund Park Improvements, Building and Building Improvements $95,508 2024-25 31313260- 66200 (From Various) Residential Develop District 3 Acquisition & Development, Building and Building Improvements $489,737 2024-25 18117013- 66220 (From Various) American Rescue Plan Act (ARPA APRA-PWA, Improvements Other Than Buildings $129,000 Sub-Total $3,927,265 TOTAL $29,339,203 EXHIBIT(S) 1. Location Map and Design 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. Environmental Determination 6. Capital Improvement Project Worksheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 11 – 6 10/15/2024 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 22-1415: Memorial Park Aquatic Center Exhibit 1 EXHIBIT 1     City Council 11 – 7 10/15/2024 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 22-1415: Memorial Park Aquatic Center     City Council 11 – 8 10/15/2024 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 22-1415: Memorial Park Aquatic Center     City Council 11 – 9 10/15/2024 EXHIBIT 2     City Council 11 – 10 10/15/2024     City Council 11 – 11 10/15/2024     City Council 11 – 12 10/15/2024 CITY OF SANTA ANA CONSTRUCTION CONTRACT Page 1 of 4 PROJECT 22-1415 MEMORIAL PARK AQUATICS CENTER This CONSTRUCTION CONTRACT is made and entered into this 15th day of October, 2024 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter “CITY”), and AMG & Associates, Inc., a California corporation (hereinafter “CONTRACTOR”). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1.CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Memorial Park Aquatics Center Project (hereinafter referred to as the “WORK OF IMPROVEMENT”) identified in and in accordance with the Contract Documents prepared by the City’s Public Works Agency and approved by the City Council. 2.The complete Construction Contract consists of the “Contract Documents” as defined by the Standard Specifications for Public Works Construction and which include the following: •Notice Inviting Bids •Information to Bidders •Bid Proposal •Bid Bond •Contract Form •Contract Bonds •General Provisions •Special Provisions •Technical Provisions and Project Plans •Community Workforce Agreement •Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3.CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Twenty Six Million Three Hundred Twenty Six Thousand Five Hundred Forty Eight Dollars and No Cents ($26,326,548.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit “B.” The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. EXHIBIT 3     City Council 11 – 13 10/15/2024 Page 2 of 4 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit “B”) including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY’S Community Workforce Agreement (CWA), a pre-hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City’s website at: http://www.santa-ana.org/pwa/documents/CWA.pdf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Paym ent Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker’s Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney’s fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents;     City Council 11 – 14 10/15/2024 Page 3 of 4 (iii)The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv)The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v)Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi)The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. 11.FEDERAL PROVISIONS. Funds from the Coronavirus State Fiscal Recovery Fund and/or the Coronavirus Local Fiscal Recovery Fund, together known as the Coronavirus State and Local Fiscal Recovery Funds (“CSLFRF”) program, will be used to fund all or a portion of this Construction Contract. CONTRACTOR shall comply with all applicable federal requirements including, but not limited to, the following, all of which are expressly incorporated herein by reference: a.Sections 602 and 603 of the Social Security Act as added by Section 9901 of the American Rescue Plan Act of 2021 (the “Act”); b.U.S. Department of the Treasury (“Treasury”) Final Rule for the Act; c.Treasury Compliance and Reporting Guidance for the Act; d.2 C.F.R Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, other than such provisions as the U.S. Department of the Treasury may determine are inapplicable to the CSLFRF program and subject to such exceptions as may be otherwise provided by the U.S. Department of the Treasury; e.Treasury Coronavirus Local Fiscal Recovery Fund Award Terms and Conditions; and f.Federal contract provisions attached hereto as Exhibit “A” and incorporated herein by reference. Subcontracts, if any, shall contain a provision making them subject to all of the provisions stipulated in tis Construction Contract. With respect to any conflict between such federal requirements and the terms of this Construction Contract and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control. [signature page to follow]     City Council 11 – 15 10/15/2024 Nabil Saba Digitally signed by Nabil Saba Date: 2024.10.07 09:16:09 -07'00'     City Council 11 – 16 10/15/2024 EXHIBIT A     City Council 11 – 17 10/15/2024     City Council 11 – 18 10/15/2024     City Council 11 – 19 10/15/2024     City Council 11 – 20 10/15/2024     City Council 11 – 21 10/15/2024 CITY OF SANTA ANA APPENDIXB CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-1415 MEMORIAL PARK AQUA TICS CENTER PROJECT (k)Appendix II to Part 200 (K)-§200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: (i)CONTRACTOR shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Construction Contract. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation ( or any subsidiary or affiliate of such entities). (1)For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (2)Telecommunications or video surveillance services provided by such entities or using such equipment. (3)Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (ii)See Public Law 115-232, section 889 for additional information. (1)Appendix II to Part 200 (L) -§200.322 Domestic Preferences for Procurement: (i)CONT ACTOR shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subcontracts. (ii)For purposes of this section: (1)"Produced in the United States" means for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2)"Manufactured products" means items and construction materials composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. 2.COMPLIANCE WITH U.S. DEPARTMENT OF THE TREASURY CORONA VIRUS LOCAL FISCAL RECOVERY FUND AW ARD TERMS AND CONDITIONS 10 of 15     City Council 11 – 22 10/15/2024     City Council 11 – 23 10/15/2024     City Council 11 – 24 10/15/2024     City Council 11 – 25 10/15/2024 The subcontractor, successor, transferee and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also extends protection to persons with “Limited English proficiency” in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement).     City Council 11 – 26 10/15/2024     City Council 11 – 27 10/15/2024 347,000 90,000 351,000 505,000 347,000 90,000 351,000 505,000 26,289,000 26,289,000 26,326,548 EXHIBIT B     City Council 11 – 28 10/15/2024     City Council 11 – 29 10/15/2024     City Council 11 – 30 10/15/2024 Exhibit 4 Construction Contract 26,326,548.00$ Contract Administration, Inspection and Testing 380,000.00$ Contingencies 2,632,655.00$ TOTAL ESTIMATED CONSTRUCTION COSTS 29,339,203.00$ CONSTRUCTION OF PROJECT NO. 22-1415: Memorial Park Aquatic Center COST ANALYSIS     City Council 11 – 31 10/15/2024     City Council 11 – 32 10/15/2024     City Council 11 – 33 10/15/2024     City Council 11 – 34 10/15/2024 CITY OF SANTA ANA FY 24/25CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: The new Memorial Park & Aquatics Facility Renovation Center will consist of a complete demolition and rebuilding of the aquatics center, including the existing bathhouse building, pool, pool equipment building & adjacent site work. The new aquatics center will include a new aquatic building, two swimming pools (recreational & competition) & pool deck with seating areas. To ensure safety and accessibility additional improvements will include exterior lighting, safety cameras, lighting fixtures, landscape, irrigation, site furnishings, entrance walkways, meeting rooms, and new flooring. PROJECT NEED: The existing facilities are old and deteriorated, routine maintenance and renovations are no longer effective, and in addition, the floor plan layout of the aquatics building does not meet today’s programming needs. PROJECT TITLE: Memorial Park & Aquatics Facility Renovation PROJECT CATEGORY: City & Park Facility Improvements Park Facility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Public Works Parks, Fleet & Facilities Suzi Furjanic, Assoc. Park Planner 03-Oct-2024 PROJECT COSTS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 Construction 26,326,548 ------ Contingency 2,632,655 ------ Engineering 380,000 ------ Other ------- TOTAL 29,339,203 ------ SOURCE OF FUNDS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 A & D District 3 10,488,003 ------ A & D District 3 In-Lieu 41,829 ------ ARPA Funds 3,470,639 ------ Cannabis 6,272,724 ------ CAPITAL OUTLAY/CELL TOWER 310,508 ------ GENERAL FUND 8,755,500 ------ TOTAL 29,339,203 ------ EXHIBIT 6     City Council 11 – 35 10/15/2024 Public Works Agency www.santa-ana.org/public-works Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: 10th Street and Flower Street Improvements AGENDA TITLE Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22-1342) (Non-General Fund) (Revive Santa Ana) RECOMMENDED ACTION 1. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22-1342). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22-1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency (PWA)’s Engineering Services is responsible for the administration and oversight of all Capital Improvement Projects in the city. American Rescue Plan Act (ARPA) funding has been allocated for the creation of open space to     City Council 12 – 1 10/15/2024 10th Street and Flower Street Improvements October 15, 2024 Page 2 4 6 0 2 enhance pedestrian safety, accessibility, and mobility within qualified census tract areas. The southwest corner of Flower Street and 10th Street (Exhibit 1), currently an empty lot owned by the City, is designated for the construction of a new park in the future. This park will prioritize serving the local neighborhood, and may include amenities such as a fitness area, basketball court, playground area, and skate park. To ensure a safe and accessible intersection for the park, additional street safety enhancements are necessary to support the planned improvements (Exhibit 1) which include the closure of 10th Street at Flower Street and installation of a safe pedestrian crosswalk on Flower Street to the future park. More specifically, the 10th Street and Flower Street Improvements Project (No. 22-1342) will consist of the following: •Excavation, grading, removal, and replacement of asphalt concrete pavement •Installation of concrete sidewalks •Accessible curb ramps, concrete driveways •Concrete street reconstruction •Construction of a new cul-de-sac •Parkway culvert •Installation of a new pedestrian hybrid beacon (PHB) crosswalk •New signage and striping The PHB will enable pedestrians to safely cross Flower Street at 10th Street, while the cul-de-sac will prevent westbound through vehicular traffic on 10th Street. This project meets the intent of the funding source by enhancing traffic safety for pedestrians and all road users upon project completion. A copy of construction plans, contracts, specifications and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall. Public Outreach and Contractor Participation Staff conducted community outreach efforts to the Willard Neighborhood Association as required by the environmental review process. A 30-day public comment period of the project scope commenced on September 4, 2024 and concluded on October 4, 2024. The environmental documentation detailing the scope of the project was sent to all neighboring property owners within a 500-foot radius of the project site. All comments received related to the issues regarding the environmental study are included in the final Mitigated Negative Declaration (MND) package for final consideration and Santa Ana City Council approval. To provide an opportunity for local vendors to submit bids, the City notified a total of 82 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of five bids were received. No bids were received from Santa Ana contractors.     City Council 12 – 2 10/15/2024 10th Street and Flower Street Improvements October 15, 2024 Page 3 4 6 0 2 As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on July 4, 2024. The project was also advertised in PlanetBids from June 25, 2024 to July 30, 2024. Bids were received electronically via PlanetBids on July 30, 2024. No bid protest was submitted by any of the bidders during the bid protest period. Bid Results Summary Rank Bidder’s Name Location Base Bid 1 Vido Samarzich, Inc.Rancho Cucamonga, CA $1,476,719 2 Hardy & Harper, Inc.Lake Forest, CA $1,500,000 3 Excel Paving Co.Long Beach, CA $1,684,834 4 MBC Enterprises, Inc.Westminster, CA $1,770,234 5 Axiom Group Los Angeles, CA $1,804,174 A total of five bids were received and all were deemed responsive. Vido Samarzich, Inc. submitted the lowest responsive base bid in the amount of $1,476,719 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Vido Samarzich, Inc. (Exhibit 3). Vido Samarzich, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently completing the Glenwood Street Water Main Replacement and Portland Concrete Cement (PCC) Street project. A reference check was made internally with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,845,898. Project Item Total Construction Contract Bid Amount $1,476,719 Construction Administration $118,137 Inspection $73,836 Testing $29,534     City Council 12 – 3 10/15/2024 10th Street and Flower Street Improvements October 15, 2024 Page 4 4 6 0 2 Project Item Total Project Contingencies $147,672 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,845,898 ENVIRONMENTAL IMPACT On September 4, 2024, the City of Santa Ana issued a Draft Initial Study and Mitigated Negative Declaration for the 10th and Flower Street Park Project. This includes the scope of work for the 10th and Flower Street Improvements project, confirming that no significant environmental impacts were identified in the study. A Notice of Intent to adopt a Negative Declaration has been filed with the Orange County Clerk, initiating a 30-day public review and comment period. After commencement of the public review and comment period on October 4, 2024, a Final Initial Study and Mitigated Negative Declaration (Exhibit 5) has been completed which includes any comments and changes to the initial study. Following City Council approval of the Mitigated Negative Declaration, staff will record the Notice of Determination for the 10th and Flower Street Improvements project in accordance with the California Environmental Quality Act (CEQA). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,845,898. Funding was presented to City Council on October 1, 2024 as part of the citywide carry forward process, and all funds are available for expenditure in Fiscal Year 2024-25 (Exhibit 6). Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2025-26. The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional contingency if necessary. Fiscal Year Accounting Unit – Account No. (Project No.) Fund Description Accounting Unit, Account Description Amount Current Budget 2024-25 18117013-66220 (22-1342) American Rescue Plan Act (ARPA) ARPA – PWA, Improvements Other than Building $1,845,898 Total $1,845,898 EXHIBIT(S) 1. Location Map & Concept Drawing 2. Bid Proposal 3. Construction Contract 4. Cost Analysis     City Council 12 – 4 10/15/2024 10th Street and Flower Street Improvements October 15, 2024 Page 5 4 6 0 2 5. Environmental Final Study and Mitigated Negative Declaration 6. Capital Improvement Project Worksheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 12 – 5 10/15/2024 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 22-1342: 10th Street and Flower Street Improvements EXHIBIT 1     City Council 12 – 6 10/15/2024 ......, Q) Q) s.... ......, s.... Q) s 0 LL ..c t 0 z IlilD ll Crosswalk Park Entry Park Entry • .. • Ar a • .. . • Existing Apartment Building Fitness Area New Driveway • • • • • • • 10th Street Park Entry __ ..,..,_--:-.=-�·• • Existing Residential Lot Skate Park i • -- I I I • Alley Proposed Improvements Proposed Improvements     City Council 12 – 7 10/15/2024     City Council 12 – 8 10/15/2024     City Council 12 – 9 10/15/2024     City Council 12 – 10 10/15/2024     City Council 12 – 11 10/15/2024 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 22.1342 IOI'1 STREET AND FLOWER STREET IMPROVEMENTS This CONSTRUCTION CONTRACT is rnade and entered into this l5th day of October, 2024 by and, between the City of Santa Ana, California, a charter city and municipal corporation organizecl and existing under the Constitution and laws of the State of California (herernafter "CITY"), and Viclo Samarzich, lnc, (h ereinafter " C ONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perfbrm all the work and furnish all the matenals at its own cost and expense necessaly to construct and complete in a good and workmanlike manner and to the satisfaction ofthe City Engineer of the CITY, the 10tl' Street and Flower Street Improvements Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in arid in accordance wrth the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standarcl Specifications for Public Works Construction and which include the following: o Notice Inviting Bidso lnformation to Bidderso Bid Proposal o Bid Bond o Contract Formo Contract Bonds. General Provisions . Special Provisions . Technical Provisions and Project Planso Community Workforce Agreement ' Appendices ln case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to con,plete the WORK OF IMPROVEMENT the sum total amount not to exceed One Million Four Hundred Seventy-Six Thousand Seven Hundred Nineteen Dollars and No Cents ($ 1,476,779.00), as set forlh and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "B". The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities ottly, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to rncrease or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. rtr'. 08/01 202.1 Page I of 14     City Council 12 – 12 10/15/2024 7 8 CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "8") inclucling commencing construction within the trmefiarne therein specified after issuance of a Notice to Proceed. The CONTRACTOR will pay, and wrll require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. If applicable, the CONTRACTOR shall adhere to the CfTY'S Community Workfbrce Agreement (CWA), a pre-hire collective bargaining agreement, which establislies the labor relations pohcies and procedures for CONTRACTOR to follow irr the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be fbund on the City's website at.santa-an a. orr/documents/comm un i t-v -workforce-ar:reemen t CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract pnce, to guarantee the faithful performance of'the work (Perfbrmance Bond), and one in the amount of One Hrurdred Percent (lOO%) of the Contract price to guarantee payment of all claims fbr labor and materials furnished (Payment Bond). This Contract shall not become eff'ective until such bonds are suppliecl to and approved by the CITY. CONTRACTOR shall, prior to the release of the perforrnance and payment bonds or the retention payment, fumish a warranty petformance and payment bond (Warranty Bond). Saicl Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hurdred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousancl Dollars ($ I 0,000) or Twenty Percettt (20%) of the final contract price. For projects above Five Hunclrecl Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hmdred Thousand Dollars ($100,000) or Ten Percent ( l0%) of the final contract price. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability lnsurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. INDEMNIFICATION To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to clefend, indemnify, and hold harmless CITY, its City Council, boards and commissions, ofTicers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "lndemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly f}om, or in any nlarlner relating to, any of the following: Perforntance or nonperformance of the Work of lmprovement by CONTRACTOR or its Subcontractors of any lower tier; Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; o t0. (i) ( ii) Page 2 of l4     City Council 12 – 13 10/15/2024 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the proJect site or on other properlres,(iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, fbr work of Improvement perfbrmed on or off the project site; and(u) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement.(vi) The indernnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other lndemnitee. I I. FEDERAL PROVISIONS. Funds from the Coronavirus State Fiscal Recovery Fund and/or the Coronavirus Local Fiscal Recovery Fund, together known as the Coronavirus State and Local Fiscal Recovery Funds ("CSLFRF") program, will be used to fund all or a portion of this Construction Contract. CONTRACTOR shall comply wrth all applicable f'ederal requirements including, but not limited to, the fbllowilg, all of which are expressly incorporated herein by ref'erence: a. Sections 602 and603 of the Social Security Act as added by Section 9901 of the American Rescue Plan Act of 2021 (the "Act"); b. U.S. Department of the Treasury ("Treasury") Final Rule for the Act; c. Treasury Cornpliance and Reporting Guidance for the Act; d. 2 C.F.R Part 200 - Uniform Admrnistrative Requirements, Cost Principles, ancl Audit Requirernents fbr Federal Awards, other than such provisions as the U.S. Department of the Treasury may determine are inapplicable to the CSLFRF program and subject to such exceptions as may be otherwise provided by the U.S. Deparlment of the Treasury; e. Treasury Coronavirus Local Fiscal Recovery Fund Award Terms and Conditions; and f. Federal contract provisions attached hereto as Exhibit "A" and incorporated herein by reference. Subcontracts, if ary, shall contain a provision making them subject to all of'the provisions stipulated in tis Construction Contract. With respect to any conflict between such federal requirements and the terms of this Construction Contract and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. Page 3 of 14     City Council 12 – 14 10/15/2024 CITY OF SANTA ANA JENNIFER L I{AI-L City Clerk APPROVID AS TO FORI\,I: SONIA R CARVAt,HO City Attorney REC--OMMENDED FOR APPRO\ZAL: NABIL SABA, PE Executive Director Public Works Agency ALVARO NUNEZ City Manager CONTRA(]T'OR: Vido Sanrarzich. Inc Assi stant City Attorney Page4ofl4 ATTEST: L. Samarzich Nabil Saba Digitally signed by Nabil Saba Date: 2024.09.30 09:52:44 -07'00'     City Council 12 – 15 10/15/2024 BXHIBIT A FEDERAL CONTRACT PROVISIONS During the perfbrmance of this Construction Contract, CONTRACTOR shall comply with all applicable federal laws and regulations including, but not limited to, the federal contract prouiriorr in this fxhibit.,A,. I. REQT'IRED CONTRACT PROVTSIONS IN ACCORDANCE WITH APPENDIX II TO PART 2OO - CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. S 200.327) (a) Appendix I[ to Part 200 (A): Appendix II to Part 200 (B): Rernedies for Breach: Termination for Cause/Convenience. The Contract Documents include rernedies for breach and termination for cause and convenience. (b) Appendix I to Part 200 (C) - Equal Employment Opportunitv: During the perfbrmance of this Constructron Contract, CONIRACTOR agrees as follows: (i) The CONTRACTOR will not discriminate against any employee or applicant fbr employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The CONTRACTOR will take affinnative action to ensure that applicants are employed, ancl ihat employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall rnclude, but not be limrted to the following: Employment, upgrading, demotion, or transfer, recruitrnent or recruitment advertising; layoff or termination; rates of pay or other forms of compensation. and selection for trainirrg, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places, available to eniploye.r ond applicants for employment, notices to be provided setting fortl-r the provisions of this nondiscrimination clause. (ii) The CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, state that all qualified appLcants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (iii) The CONTRACTOR wrll not discharge or in any other manner discriminate against any employee or applicant fbr employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the cornpensation information of other employees or applicants as a part of such employee's essentraljob functions cliscloses the compensation of such other employees or applicants to indivrduals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the CoNTRACTOR's legal duty to fumish infbrmation. (iv) The CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understa:rdir-rg, a notice to be provrded advising the said labor union or workers' representatives of the CONTRACTOR's commitments Page 5 of l4     City Council 12 – 16 10/15/2024 under this section, and shall post copies of the notrce in conspicuous places available to employees and applicants for employment. (v) The CONTRACTOR will comply with all provisions of Executrve Older LlZ46 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (ri) The CONTRACTOR wrll furnish all information and reports requireclby Executive Order 11246 of September24,l965, and by rules, regulations, and ordels of the Secretary of Lubor, o, pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compfiance with suih iulei regulations, and orders. (vii) In the event of the CONTRACTOR's noncompliance wrth the nondiscrimination clauses of this Construction Contract or with any of'the said rules, regulations, or orclers, this Constructron Contract may be canceled, terminated, or suspended in whole or in part and the CONTRACTOR rnay be declared ineligible for further Govemment contracts or feclerally assistecl construction contraci in accordance with procedures authorized in Executive Order I t246 of Septemb er 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order I1246 of September 24, 1965, or by rule, regulation, or order of'the Secretary of Labor, or as otherwise providecl by law. (viii) The CONTRACTOR will include the portion of the sentence immediately preceding paragraph (i) and the provisions ofparagraphs (i) through (vii) in every subcontract or purchasl order unless exernpted by rules, regulations, or orders ofthe Secretary ofLabor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering agency may direct as a mearls of enforcing such provisions, including sanctions for noncompl iance: Provided, however, that rn the event the CONTRACTOR becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the aclministering agency, the CONTRACTOR may request the United States to enter into such litrgation to protect the interests of the United States. The CITY further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assistecl construction work: 1)rol ictect, That if the CITY so participating is a State or local govemment, the above equal opporlunity clause is not applicable to any agency, instrumentality or subdivision of such government which cloes not participate rn work on or under the Construction Contract. The CITY agrees that it will assist and cooperate actively with the adrninistenng agency anclthe Secretaryof Labor in obtaining the compliance of the CONTRACTOR and subcontractors with the equal opporlunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will fumish the administering agency and the Secretary of Labor such information as they niay require for the supervision of such compliance, and that it will otherwise assist the adrninistering agency in the clischarge of the agency's prin-rary responsibility for securing compliance. The CITY f'urther agrees that it will refrain fiorn entering into any contract or contract modification subject to Executive Order 112.46 of September 24, 1965, with a contractor debarred from, or who has not Page 6 of 14     City Council 12 – 17 10/15/2024 demonstrated eligibility for, Government contracts and feclerally assistecl construction coltracts pursuant to the Executive Order and wrll carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In adclition, the CttV agrees that if it fails or refuses to comply with these underlakings, the adrninistering agency nTay take any or all of the following actions: cancel, terminate, or suspend in whole or in part the giant (contiact, loan, insurance, guarantee) for this project; refrain frorn extending any furlher assistance to the applicant under the program with respect to which the failure or refuncl occurred until satrsfactorv assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. (c) Appendix Il to Part 200 (D) * Davrs-Bacon Act: Not applicable to this Constructron Contract srnce it is funded by CSLFRF (d) Appendix lI to Part 200 (D) - Copeland "Antti-Kickback" Act: Not applicable to this Construction Contract srnce it is funded by CSLFRF (e) Aopendix II to Part 200 (E) - Contract Work Hours and Safetlr Stanclards Act: (i) Overtime Requirernents. No contractor or subcontractor contracting fbr any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permrt any such Iaborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forry hours in such workweek unless such laborer or mechanic receives cornpensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (ii) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (ii) of this section the CONTRACTOR and any subcontractor responsible therefor shall be liable for the unpaid wages. ln adclition, such contractor and subcontractor shall be Iiable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), fbr liquidated damages. Such liquiclated dantages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section. (iii) Withholding for unpaid wages and liquidated damages. The CITY shall upon its own action or upon written request of an authorized representative of the Department of Labor wrthhold or cause to be withheld, from any moneys payable on account of work perfonned by the CONTRACTOR or subcontractor under any such contract or any other Federal contract with the CONTRACTOR, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the CONTRACTOR, such sums as may be determined to be necessary to satisfy any liabilities of CONTRACTOR or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (iii) of this section. Page 7 of l4     City Council 12 – 18 10/15/2024 (iv) Sttbcotttracts. The CON"| RACTOR or subcontractor shalt insert in any subcontracts the clauses setforth in paragraph (ii; throLrgh 1v)of this Section and also a clause recllirilg the subcontractors to include these clauses in any lower tier subcontracts. The CONTRAC-I'OR shall be responsible fbr corrtpliartce by any subcorttractor or lorver trer sLrbcontractor with the clauses set lbrth rn paragraphs (ii) throLrgh (v) of this Section (0 Not applicable to this ConstrLrction Contract. (g) Appendix II to Part 200 (G) - Clean Air Act and Fecleral Water Pollution Control Act: (i) Pursuant to the Clean Air Act, (l) CONTRACTOR agrees to comply wrth all applicable standards, orders or regulatrons issued pursuant to the Clean Air Act, as arnended, +i U S.C. g 7401 et seq., (2) CONTRACTOR agrees to report each violation to the CITY and unclerstands and agrees that the CITY will, in turn, repoft each violation as requirecl to assure notification to the Fecleral awaiding agency and the appropriate Environmental Protection Agency Regional Office, and (3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $ 150,000. (ii) Pursuant to the Federal Water Pollution Control Act, (1) CONTRACTOR agrees to comply wrth all applicable standards, orders or regulations issued pursuant to the Fecleral Water Pollution Control Act, as amended,33 U.S.C. l25l et seq., (2) CONTRACTOR agrees to report each violation to the CITY and understands and agrees that the CITY wrll, in tum, repoft each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $ I 50,000. (h) Apoendix I[ to Part 200 (H) - Debarment and Suspension: (l) This Construction Contractis acoveredtransaction fbrpurposesof 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such CONTRACTOR is required to verify tliat none of the CONTRACTOR, its principals (defined at 2 C.F.R. $ 180 995), or its affiliates (defined at 2 C.F.R. $ I 80 905) are excluded (defined at 2 C,F R $ 180 940) or disqualified (defined at 2 C.F.R $ 1 80 93 5) (ii) CONTRACTOR must comply with 2 C.F.R pt. 180, subpart C ancl 2 C.F R. pt. 3000, subpart C and must include a requirement to comply wrth these regulations in any lower tier covered transaction it enters into. (iii) This certification is a material representation of fact relied upon by CITY. lf it is later determined that CONTRACTOR did not comply with 2 C.F.R. pt. 180, subparl C ancl 2 C.F.R. pt. 3000, subpart C, in addrtion to remedies available to the CITY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (iu) CONTRACTOR warrants that it is not debarred, suspended, or otherwrse excluded from or ineligible for participation in any federal programs. CONTRACTOR also agrees to verify that all subcontractors perfbrming work under this Constructton Contract are not debarred, disqualifiecl, or otherwise prohibited frorn participation in accordance with the requirements above. CONTRACTOR further agrees to notifii the CITY in writing immedrately if CONTRACTOR or rts subcontractors are not in compliance during the term of this Construction Contract. Page B of l4     City Council 12 – 19 10/15/2024 (i) Appendix II to Part 200 (l) * Byrd Anti-Lobbying Act: CONTRACTORS that apply or bid for an award exceeding $100,000 must file the required certifrcation. Each tier cerlifies to ilie-tier above that it will not and has not used Federal appropriated funcls to pay any person or organization fbr influencing or atternpting to infiuence an ofticer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtarning any Federal contract, grant or any other award covered by 3 t U.S.C . 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection wrth obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient wlio in turn will forwarcl the ceftification(s) to the awarding agency. CONTRACTOR must sign and subrnit to the CITY the certification regarding lobbying attached hereto as Attachment "l" and incorporated herern by this ref'erence. (,) Apoendix II to Part 200 (J) - $200.323 Procurement of Recovered Materials: (i) CONTRACTOR shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservatron and Recovery Act. The requirements of Section 6002 include procuring only iterns destgnated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory Ievel of competition, where the purchase price of the item exceecls $l 0,000 or the value of the quantity acquired during the preceding fiscal yeai exceedecl $10,000; procunng solid waste management services in a manner that maximizes energy ard resource recovery; and establishing an affirmative procurement. (ii) In the performance of this Construction Contract, the CONTRACTOR shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired: competitively wrthin a timefiame providing fbr compliance with the contract performance schedule; rneeting contract performance requirements; or at a reasonable price. (iii) lttfomtation abor"rt this recluirenrent, along with the list of EPA-designate iterls, is available at EPA's Comprehensive Procurernent GuideLnes web site, https.//www.epa gov/smm/comprehensive-procurernent-gurdeline-cpg-plogranl (ir) The CONTRACTOR also agrees to comply with all other applicable requirements of Section 6002 of the Sohd Waste Disposal Act." (k) Appendix [[ to Part 200 (K) - {200.216 Prohibition on Certain Telecommunications and Video Surverllance Services or Equipment: (i) CONTRACTOR shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecornnrturications equipnrent or services as a substantial or essential component of any system, or as critical technology as part of any system f'unded under this Construction Contract. As described in Public Law ll5-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies company or zrE corporation (or any subsidiary or affilrate of such entities). (l) For the purpose of public saf'ety, security of govemr-nent facilities, physrcal security surveillance of critical infiastructure, and other national security purposes, video surveillance ancl telecommunications equiprlent produced by Hytera Communications Corporatron, Hangzhou Hikvision Page 9 of 14     City Council 12 – 20 10/15/2024 Digital Technology Company, or Dahua Technology Company (or any subsidiary or affrliate of such entities). (2) Telecommunications or video surveillance services provided by such entities or using such equipment. (3) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation wrth the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the govemment of a covered foreign country. (ii) See Public Law I 15-232, section 889 for additional information. (l) Appendix II to Par1200 (L) - $200.322 Domestic Preferences for Procurement: (i) CONTRACTOR shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be rncluclecl in all subcontracts. (ii) For purposes of this sectiorr: (l) "Produced in the United States" means, fbr iron and steel proclucts, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2) "Manufactured products" mearls items and constructron materials composed in whole or in part of nonf'errous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe, aggregates such as concrete; glass, including optical fiber; and lumber. 2. COMPLIANCE WITH U.S. DEPARTMENT OF THE TREASURY CORONAVIRUS LOCAL FISCAL RECOVERY FUND AWARD TERMS AND CONDITIONS (a) Maintenance of and Access to Records. CONTRACTOR shall maintain records and financial documents sufficient to evidence compliance wrth section 603(c) of the Act, Treasury's regulations implementing that section, and guidance issued by Treasury regarding the foregoing. CONTRACTOR agrees to provide the CITY, Treasury Office of Inspector General and the Govemment Accountability Of'fice, or any of their authorized representatives access to any books, documents, papers, and records (electronic an otherwise) of the CONTRACTOR which are clirectly perlinent to this Construction Contract for the purposes of conducting audits or other investigations. Records shall be maintained by CONTRACTOR for a period of five (5) years after completion of the project. (b) Comoliance with Federal Requlations. CONTRACTOR agrees to comply with the requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f) of'the Act, and guidance issued by Treasury regardrng the foregoing. CONTRACTOR also agrees to comply with all other applicable federal statutes, regulations, and executive orders, inclucling, without limitafion, the following: Page l0 of l4     City Council 12 – 21 10/15/2024 (i) Universal Identifier and Systen-r for Award Management (SAM), 2 C.F.R. Pafi25, pursuant to which the award term set forth in Appendrx A to 2 C.F. R Part 25 is hereby incorporated by reference. (ii) Reporting Subaward and Executive Compensation Information, 2 C.F.R. Par-t 170, pursuant to which the award term set forth in Appendix Ato 2 C.F.R. Part 170 is hereby incorporated by reference. (iii) OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in Jl lower tier covered transactions (contracts and subcontracts described in 2 C.F R Parl tB0, subpart B) that the award is subject to 2 C.F.R. Part I80 and Treasury's implementing regulation at 3l C.F R. Part 19. (ir) Recipient Integrity and Perfbnnance Matters, pursuant to which the awarcl tetm set fbrth in 2 C.F.R. Part 200, Appendix Xll to Par1200 is hereby incorporated by ref'erence. (v) Govemmentwide Requirements for Drug-Free Workplace, 3l C.F.R. Paft2O. (vi) New Restrictions on Lobbying, 3l C.F.R. partZl. (vii) Uniform Relocation Assistance and Real Property Acquisitions Act of I}TO (42 U.S.C. $$ 4601-4655) and implementing regulations. (c) Compliance with Federal Statutes and Reeulations Prohibiting Discrirnination. CONIRACTOR agrees to comply with statutes and regulations prohibiting discriminatron applicable to the CSLFRF program including, without limitation, the following: (i) Title Vl of the Civil Rights Act of 1964 (42 U. S.C. $$ 2000d et seq. ) and Treasury's implementing regulations at 31 C.F.R. Part 22, which prohibit discrirnination on the basis of'race, col,or, or national origin under programs or activities receiving federal financial assistance. (ii) The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U S.C. $g3601 et seq.), which prohibits discriminafion in housing on the basis of race, color, religion, nationai origin, sex, familial status, or disability. (iii) Section 504 ofthe Rehabilitation Act of 1973,as amended (29 U.S.C. g 794), which prohibits discrimination on the basis of disability under any program or activity receivrng federal financial assistance. (iu) The Age Discrimination Act of 1975, as amended (42 U.S.C. $$ 6l0l et seq.), and Treasury's rmplementing regulations at 3l C.F.R. Part23, which prohibit cliscrimrnation on the basis of age in programs or activities receiving federal financial assistance. (v) Title Il of the Amencans with Disabilities Act of 1990, as amended (42 U.S.C. $$l2l0l et seq.), which prohibits discrimination on the basis of disability underprograms, activities, and services provided or made available by state and local govemments or instrumentalities or agencies thereto. Pagellof14     City Council 12 – 22 10/15/2024 (d) False Statements. CONTRACTOR understands that making false statements or claims in connection with the CSLFRF program is a violation of federal law ancl rnay result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, clebarment fiom participating in f'ederal awards or contracts, and/or any other remedy available by law. (e) ProtectionsforWhistleblowers. (i) ln accordance with 4l U.S.C. * 4712, CONTRACTOR may not discharge, demote, or otherwrse discriminate against an employee in repnsal fbr disclosing to any of the list of"persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagementof afederal contractorgrant, agross wasteof federalfuncls, an abuseof authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation o1 law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. (ii) following: The list of persons and entities referenced in the paragraph above includes the A member of Congress or a representative of a committee of Congress, An Inspector General; The Govemment Accountability OfIi ce; A Treasury employee responsible for contract or grant oversight or An authorized of'ficial of the Deparlment of Justice or other law enforcement agency; (6) A court or grand jury; or (7) A management official or other employee of CONTRACTOR, or a subcontractor who has the responsibility to investigate, discover, or address misconduct. (0 Increasing Seat Belt Use in the United States. Pursuant to Executive Order l3A$,62 FR 19217 (Apr. 18,1997), CONTRACTOR is encouraged to adopt and enfbrce on-the-job seat belt policies and programs for their employees when operating conrpany-or.vned, rented or personally owned vehicles, and encourage its subcontractors to do the same (g) Reducing Text Messaging While Drrving. Pursuant to Executive Order 13513,74 FR 51225 (Oct. 6, 2009), CONTRACTOR should encourage its employees and subcontractors to adopt and enforce policies that ban text messaging while driving, and CONTRACTOR should establish workplace safety policies to decrease accidents caused by distracted drivers. (h) Assurances of Compliance with Civil Rights Reouirements. The Civil Rights Restoration Act of 1987 provides that the provisions of this assurance apply to the Project, ir.rcluding, but not limited to, the following: (r ) (2) (3) managenrerlt, (1) (5) Page l2of 14     City Council 12 – 23 10/15/2024 (i) CONTRACTOR ensures its current and future compliance wrth Title VI of the Civil Rrghts Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to drscrimiriation under prcgrams and activities receiving f'ederal funds, of any person in the United States on the ground of race, color, or national origin (42 U.S.C. $ 2000d et seq.), as implemented by the Departrnent of the Treasury Title VI regulations at 3 I CFR Pat122 and other pertinent executive orders such as Executive Order 13166; directives, circulars, policies; memoranda and/or guidance documents. (ii) CONTRACTOR acknowledges that Executive Order I 3 166, "lmproving Access to Services for Persons with Limited English Proficiency (LEP)," seeks to rmprove aicess to f'ederally assisted programS and activities for individuals who, because of national origin, are limrted in their Englisir proficiency. CONTRACTOR understands that the denial of access to persons to its progrurn., se,ri.., and activities because of their limited proficiency in English is a form of national origin discrimination prohibrted underTitle Vl of the Civil Rights Act of 1964. Accordingly, CONTRACTOR shall initiate reasonable steps, or comply with Treasury's directives, to ensure meaningful access to its prograrns, services and activities to LEP persons. CONTRACTOR u'lderstands and agrees that meaningful access may entail providing language assistance services, including oral interpretation and written translation where necessary to ensure effective communication in the Project. (iii) CONTRACTOR agrees to consider the need fbr language services fbr LEP persons during development of applicable budgets and when conducting plogratns, services ancl activities. As a resource, the Depar-tment of the Treasury has published its LEP guidance at 70 FR 6067. For more information on LEP, please visit http:/iwww.lep.gov. (iv) CONTRACTOR acknowledges ard agrees that compliance wrth this assurance constitutes a condition of continued receipt of' f'ederal financial assistance and is binding upon CONTRACTOR and CONTRACTOR's successors, transferees and assignees for the period in which such assistance is provided. (v) CONTRACTOR agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulations between the CONTRACTOR and the CONTRACTOR's subcontractors, successors, tra:rsferees an d assi gn ees : 'l'he vthcttnttactor. successor, trans.feree antl assignee shall conrplyy,ith |'itla t'I of the Cit'il tlights Act of 1964, tvhich prohibits recipients of .federal./inancial assistance./i'om exchrding.from a ptogram or actil,it)), c{enying beneJits tf,' ctr othentise cliscrintinaling against a person on lhe basis of'race, color, or national origin (12 U.S.C. I 2000d et secl.), as im|tlementecl ltlt Dapst.tment o/'the Ti"easurlt 'l,itle L,l regulation,s, 31 (:I;'R l'}art 22, u,hich are hercin incorporoted b1; re.farence and macle d part of thi,s contract(tr agreentent).'I'itle L'l also exlends lnrttectictn to persons n,ith "l,ittritett lingtish proficiencl;" in an); progranl or aclittit); receiting.fetleral.financial assistance, 12 U..\1(-l $ 2000c{ et seq., cts irnplemented by Department of the'lreaurry'litle L'l regulations, 3t CI:R Part 22, v,hich are herein incotporated by, re./brence and made a part oJ this contract (or agreement). ("i) CONTRACTOR understands and agrees that if any real property or structure is provided or improved with the aid of federal financial assistance by the Departrnent of the Treasury, this assurance obligates the CONTRACTOR, or in the case of a subsequent transfer, the transferee, for the period during which the real property or strlrcture is used for a purpose for which the federal financial Page 13 of 14     City Council 12 – 24 10/15/2024 assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal propefty is provided, this assurance obligates the CONTRACTOR for the periocl cluring which it retains ownership or possession of the property. (vii) CONTRACTOR shall cooperate in any enforcement or compliance review activrties by the Department of the Treasury of the aforementioned obligations. Elforcemerlt nray include investigation, arbitration, rnediation, litigation, and monitoring of any settlement agreements ihat may result from these actions. CONTRACTOR shall comply with information requests, on-site compliance reviews, and reporttng requirements. (viii) CONTRACTOR shall maintain a complaint log ancl infornr the Department of the Treasury of any accusations of discrimirration on the grounds of race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and,irnplementing iegulations and provide, upon request, a list of all such reviews or proceedings based on the cornplaint, pending or completed, including outcome. CONTRACTOR rnust also inform the Department of the Treasury if CONTRACTOR has received no complaints under Title VI. (ix) CONTRACTOR must provide documentation of an administrative agency's or court's findings of non-compliance of Title VI and effbrts to address the non-compliance, inciudirrg any voluntary compliance or other agreements between the CONTRACTOR and the adrninistrative agency that made the finding. If the CONTRACTOR settles a case or matter alleging such discrimination, CONTRACTOR must provide documentation of the settlement. If CONTRACTOR has not been the subject of any cour-t or administrative agency finding of discrimination, please so state. (^) lf CONTRACTOR makes sub-awards to other agencies or other entities, CONTRACTOR is responsible fbr assuring that sub-recipients also con'rply with Title VI ancl all of the applicable authorities covered in this assurance. Page l4of14     City Council 12 – 25 10/15/2024 EXFIIBIT B REQTIIREMEN'I: The undersigned bidder declares that they have carefull), examined the location of tl,re proposecl Yo''!, that they have examined the Contract f)ocumenis in its entirety ancl hereby proposes tofurnish ail materiai and do all the work requirerl to complete the saicl work in accorclan"e v,ith saiclplans. (iflany) ancl the specifications for the urnit price(s) or hulp sr"un(s) ser forth in ttre fbllowing schedule: CITY OF SANTA ANA PROPOSAT PROJECT NO.:22-i342 IOTH STREET & FLOWER STREET ]MPROVL]MENTS BID PROPOSAL TO: CITY COUNCIL OF THE, CiTY oF SANTA ANA FROIvI: Vido Samarzioh, lnc. Item Dcscription Qt:y Unit Unit Price Amount I Unc lass ifiecl Excavation {,284 CY $ zso.oo $ 7t,ooo.oo 2 Asphalt Concrete 105 TN $:oo.oo $ 31,soo oo 3 Asphalt Rubber FIot Mix (ARHM)20 TN $+oo.oo $ a,ooo.oo 4 PCC Street Rernoval 420 CY $ tzs.oo $ sz,soo.oo 5 PCC Pavement (T=8") with (3-day) Cure atrd Dowels 2t0 CY $ r roo.oo $ zsr,ooo.oo 6 PCC Sidewalk (T:4")3,255 SF $ to.oo $ sz,oso.oo 7 PCC Curb Rarnp 840 SF $so.oo $ 2s,20o.oo 8 PCC Curb and Gutter (Type A-2-6)420 Li?$ zo.oo $ zg,4oo.oo 9 PCC Ctub ancl Gutter ('lyre A-2-S)315 LF $ zo.oo $zz,oso.oo 10 Driveway Approach (T=8 ")1,15s SF $ eo.oo $sq,oso.oo l1 Remove Parlcing Meter'l0 EA $ zoo.oo $z,ooo.oo 12 Metal Bollard 2 EA $a,soo.oo $z,ooo.oo 13 Parkway Culvert (L:4')2 EA $ to,ooo.oo $zo,ooo.oo t4 Trnncated Donres 2 SF $ roo.oo $zoo,oo P-l otP-24     City Council 12 – 26 10/15/2024 clry oF sANrA ANA -*.'-1!i,li'lili'li.H* PROPOSAL PROJECTNO.: 22-1342 IOTI] STREET & FLowER STREET IMPRoVEMENTS Item Description Qt"[.lnit Ljnit Price r\ nto u nt 15 Tree Renroval (;EA $i r,ooo.oo $o,ooo.oo 16 Adjust Water Valvc Frame anil Covel 6 EA xi r,ooo.oo $ o,ooo.oo t7 Adjust Water Vault to Finished Grade I EA $ z,soo.oo S z,soo.oo l8 Abanilon Existing Water Sen,ice 3 Ir\$ z,soo,oo $ z,soo.oo l9 Adjust /16 Pullbox to Finished ( irade aJ L-A $ r ,ooo.oo $ s,ooo.oo 20 Sidewalk PVC Drain -5 I '.,/\$ r,soo.oo $ z,soo.oo 21 Gravel Srvale I I('I _. t $ oz,soo.oo $ oz,soo.oo 22 Irri gationlLandscapc IVI ocl ill eat j ttns I L-S $ r s.ooo.oo $ rs,ooo.oo 23 Soil tlackflll*320 C]Y $ zs.oo $ za,ooo.oo 24 Pedestrian I lybrid Beacon Installation at Flower St and l0tl, St I I-S $ r,o.soo.oo $ zso,soo.oo 25 InstalI Video Detection S),stem I L t-\$ +o,soo.oo $ +o,soo.oo 26 Install 2" PVC Conduit 15 Lt" $ ez.oo ti o,szs.oo 27 Install 3" PVC Conduit*[.[-;li sa.oo $ zs+,aoo.oo 28 Install 4" PVC Clonduitx 300 I,F $ t zs.oo $ sr,goo.oo 29 SCE Pull Box i EA $ z,s:o.oo $ z,seo.oo 30 No. ,5 Pull Box I I-.u\$2, r so.oo $ z,rso.oo 31 No.6 Pull Box J_1\$z,sso.oo $ :z,ago.oo 32 No. (rtr PLrll llox 5 EA $:.ooo.oo $ r s,ooo.oo J-)lnstall I2 Strand SIVIFO Clable L,F $ +.oo $ r,zoo.oo .14 Install c)6 Strnnd SMFO Cablei'3 200 1,. l"$ s.+o $ rz,zao.oo P-2 of P-24     City Council 12 – 27 10/15/2024 Item Desctilttion Qty Unit Unit Price Amount 35 Fusion Splice Strands of SMFO 96 EA $ o+.oo $ 6,1+4.00 36 Fiber Optic Splice Enclosnle 2 EA $ 1 ,ot o,oo $3,220.00 37 CCTV and IP Courmunication System I LS $ ae, too,oo $+a roo.oo 38 Pothole Pole Locations for Utility Conflicts*4 EA $ z, r so.oo $ a,szo.oo 39 Signing and Striping I LS $zo,ooo.oo $ zo,ooo.oo 4A Constrnction Penlit 1 LS $ 7,400.00 $ 7,400.00 41 Project Sign I EA $ 2,soo,oo $ z,noo.oo CITY OF SANTA ANA PROPOSAL PROJECT'NO.:22-1342 IOTH STREDT & FLOWER STREE'I'IMPROVEMENTS P-3 of P-24     City Council 12 – 28 10/15/2024 CITY OF SAN'TA ANA PROPOSAL PROJECTNO:22-l342 IO.IH STREET & FLOWER STREET I\4PROVEIVIENTS The lowest responsible bidder shall be selectecl baseri on rhe rotal base bicl. 'fhe City reserves theright to award the Base Bid, ancl any, all, ol rlone oi'the aclcl-alte.rnate bicl itenrs (ii apy). * T!e. quantity fbr this bid itenr is shown ror tricr conrpar.ison onrr,. 1-1,,1, bicr itenr srrarr rror besubject to the "25%" Iimit as statecl in Sectiorr 7-3.5 oi'the Stanclaicl Speciticatiors. ].[re acrtralanlount forthis item will be dictatecl by the actlal qualtity rrsecl. alci the Agr_"pc1r reser.i,es theright to i,crease or decrease the qua*tiiy or. this iteur accoicli,gry. t This bid itern is consiclerecl a Specialty Itenr per Section .t-2 ol.the Starrclard Specrfications. The undersigned bidder hereby llroposes to cornplete tl'le Worh for the total base bicl a.r.unt shorvrrabove, within Sixty (,60) woiliing rlavs after ilre cour.nencerlrenl clate statecl in rhe Notice toProceed. The liquidated datnages atttourlt, in lieu of the anrount specifiecl in Stibsection 6-9 o1, tlre StnnclarclSpecifications. shall be $3,770 per calenclaL tlay. Narne of Firni Signatule of'BIDDER Title President TOTAI, I]ASIi I}II)$, t ,+zo,zt g.oo (lf an rnd :H*l1,ll|l-!,u]r,rltlcomposing the Iirlr. tt a .o,1ru,arrn. r,u* teral nanre ot corpor.atiol,and names of Presiderrt, secrctary. Treusure, arrct Manager, thereof.) Corporation: Viclo Samarziclr, I rrcPresident: Vido Sanrarzicli Vice President: Viclo L. Sanrarrzich Secretary: Monrka Sarnarz-icli P-4 ol'P-2-l     City Council 12 – 29 10/15/2024 Construction Contract 1,476,719.00$ Contract Administration, Inspection and Testing 221,507.00$ Contingencies 147,672.00$ TOTAL ESTIMATED CONSTRUCTION COSTS 1,845,898.00$ CONSTRUCTION OF PROJECT NO. 22-1342: 10th Street and Flower Street Improvements COST ANALYSIS     City Council 12 – 30 10/15/2024 FINAL Initial Study and Mitigated Negative Declaration 10th and Flower Street Park Project Santa Ana, California Lead Agency: City of Santa Ana Public Works Agency 20 Civic Center Plaza, Ross Annex, M-20 Santa Ana, CA 92701 Prepared by: 2861 Pullman Street Santa Ana, CA 92705 October 2024     City Council 12 – 31 10/15/2024 THIS PAGE INTENTIONALL Y LEFT BLANK     City Council 12 – 32 10/15/2024 Final Initial Study and Mitigated Negative Declaration Table of Contents i October 2024 10th and Flower Street Park Project 2023-145 TABLE OF CONTENTS TABLE OF CONTENTS ........................................................................................................................................................ 1 LIST OF TABLES ................................................................................................................................................................... 2 LIST OF APPENDICES ......................................................................................................................................................... 2 FINAL MITIGATED NEGATIVE DECLARATION............................................................................................................... 1 Mitigation Measures Incorporated into the Project to Avoid Significant Effects:.................................. 1 1.0 INTRODUCTION............................................................................................................................................... 1-1 2.0 PROJECT OVERVIEW ....................................................................................................................................... 2-1 2.1 Project Background.......................................................................................................................... 2-1 2.2 Project Characteristics ..................................................................................................................... 2-1 2.2.1 Project Components ......................................................................................................... 2-1 2.2.2 Demolition of Two Single-Family Residences ............................................................. 2-2 2.2.3 Zone Change ...................................................................................................................... 2-2 2.2.4 Parking and Access ........................................................................................................... 2-2 2.2.5 Site Drainage ...................................................................................................................... 2-2 2.2.6 Excavation and Grading ................................................................................................... 2-2 2.2.7 Security Features and Lighting ....................................................................................... 2-2 2.3 Project Funding................................................................................................................................. 2-3 2.3.1 Land and Water Conservation Fund .............................................................................. 2-3 2.3.2 American Rescue Plan Act Funds ................................................................................... 2-3 2.4 Project Timing ................................................................................................................................... 2-3 3.0 COMMENTS AND RESPONSES ..................................................................................................................... 3-1 4.0 CLARIFICATIONS TO THE DRAFT INITIAL STUDY/MITIGATED NEGATIVE DECLARATION ............... 4-1 4.1 Introduction ....................................................................................................................................... 4-1 4.2 Clarifications ...................................................................................................................................... 4-1 4.2.1 Project Timing .................................................................................................................... 4-1 4.2.2 Tribal Cultural Resources ................................................................................................. 4-1 5.0 MITIGATION MONITORING AND REPORTING PLAN .............................................................................. 5-1 5.1 Introduction ....................................................................................................................................... 5-1 5.2 Purpose of the Mitigation Monitoring and Reporting Plan .................................................... 5-1 5.3 Roles and Responsibilities .............................................................................................................. 5-1 5.4 Mitigation Monitoring and Reporting Plan ................................................................................ 5-1 Appendix A ........................................................................................................................................................................ 23     City Council 12 – 33 10/15/2024 Final Initial Study and Mitigated Negative Declaration Table of Contents ii October 2024 10th and Flower Street Park Project 2023-145 LIST OF TABLES Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan ......................... 5-3 LIST OF APPENDICES Appendix A – Draft Initial Study/Mitigated Negative Declaration     City Council 12 – 34 10/15/2024 Final Initial Study and Mitigated Negative Declaration Table of Contents iii October 2024 10th and Flower Street Park Project 2023-145 THIS PAGE INTENTIONALLY LEFT BLANK     City Council 12 – 35 10/15/2024 Final Initial Study and Mitigated Negative Declaration Final Mitigated Negative Declaration 1 October 2024 10th and Flower Street Park Project 2023-145 FINAL MITIGATED NEGATIVE DECLARATION Lead Agency: City of Santa Ana Public Works Agency Project Proponent: City of Santa Ana Public Works Agency Project Location: The Project is located at the southeast corner of 10th Street and Flower Street, just north of Civic Center Boulevard in the City of Santa Ana. Project Description: The Proposed Project entails the construction of a new approximately 1.4- acre neighborhood park located at the southeast corner of 10th Street and Flower Street, just north of Civic Center Boulevard. The intent of this park is to provide the local community with access to open space, exercise, and recreation facilities. The Project components included within the park concept plan consist of a basketball court, skate park, playground area with rubberized play surface, an exercise area, canvas shade structures, turf play areas, new site lighting, water wise landscaping with shade trees, automated irrigation system, site furnishings including benches, bike racks, trash receptacles, drinking fountain and picnic tables, and a park monument sign. This park would be a walk-up, pedestrian park without a vehicle parking lot and would primarily serve the local neighborhood. No restrooms or staff would be present. The Project also includes a zone change from Professional (P) to Open Space (O). Mitigation Measures Incorporated into the Project to Avoid Significant Effects: Biological Resources BIO-1: Pre-Construction Nesting Bird Survey. If ground disturbing Project activities, tree trimming, or tree removal are scheduled to occur during the nesting bird season (February 1 – August 30), a qualified biologist shall conduct a pre-construction nesting bird survey to ensure that active bird nests will not be disturbed or destroyed. The survey shall be completed no more than 3 working days prior to initial ground disturbance. The nesting bird survey shall include the Project Site and adjacent areas where project activities have the potential to affect active nests, either directly or indirectly due to construction activity, noise, or vibrations. If an active nest is identified, a qualified biologist shall establish an appropriate disturbance limit buffer around the nest using flagging or staking. Construction activities shall not occur within any disturbance limit buffer zones until the nest is deemed inactive by the qualified biologist.     City Council 12 – 36 10/15/2024 Final Initial Study and Mitigated Negative Declaration Final Mitigated Negative Declaration 2 October 2024 10th and Flower Street Park Project 2023-145 Cultural Resources CUL-1: Contractor Awareness Training Program. The City of Santa Ana shall ensure that a Contractor Awareness Training Program about cultural resources is delivered to train equipment operators. The program shall be designed to inform construction personnel about: federal and state regulations pertaining to cultural resources and tribal cultural resources; the subsurface indicators of resources that shall require a work stoppage; procedures for notifying the City of any occurrences; project-specific requirements and mitigation measures; and enforcement of penalties and repercussions for non-compliance with the program. The training shall be prepared by a qualified professional archaeologist and may be provided either through a brochure, video, or in-person tailgate meeting, as determined appropriate by the archaeologist. The training shall be provided to all construction supervisors, forepersons, and operators of ground-disturbing equipment. All personnel shall be required to sign a training roster. The construction manager is responsible for ensuring that all required personnel receive the training. The Construction Manager shall provide a copy of the signed training roster to the City as proof of compliance. CUL-2: Unanticipated discoveries. If subsurface deposits believed to be cultural or human in origin are discovered during construction, all work must halt within a 100-foot radius of the discovery. A qualified professional archaeologist, meeting the Secretary of the Interior’s Professional Qualification Standards for prehistoric and historic archaeology, shall be retained to evaluate the significance of the find, and shall have the authority to modify the no-work radius as appropriate, using professional judgment. The following notifications shall apply, depending on the nature of the find:  If the professional archaeologist determines that the find does not represent a cultural resource, work may resume immediately and no agency notifications are required.  If the professional archaeologist determines that the find does represent a cultural resource from any time period or cultural affiliation, the archaeologist shall immediately notify the City. The City shall consult on a finding of eligibility and implemen t appropriate treatment measures, if the find is determined to be a Historical Resource under CEQA, as defined by CEQA or a historic property under Section 106 NHPA, if applicable. Work may not resume within the no-work radius until the City, through consultation as appropriate, determines that the site either: 1) is not a Historical Resource under CEQA or a Historic Property under Section 106; or 2) that the treatment measures have been completed to their satisfaction.  If the find includes human remains, or remains that are potentially human, they shall ensure reasonable protection measures are taken to protect the discovery from disturbance (AB 2641). The archaeologist shall notify the Orange County Coroner (per Section 7050.5 of the Health and Safety Code). The provisions of Section 7050.5     City Council 12 – 37 10/15/2024 Final Initial Study and Mitigated Negative Declaration Final Mitigated Negative Declaration 3 October 2024 10th and Flower Street Park Project 2023-145 of the California Health and Safety Code, Section 5097.98 of the California PRC, and AB 2641 will be implemented. If the coroner determines the remains are Native American and not the result of a crime scene, the coroner will notify the NAHC, which then will designate a Native American Most Likely Descendant (MLD) for the Project (Section 5097.98 of the PRC). The designated MLD will have 48 hours from the time access to the property is granted to make recommendations concerning treatment of the remains. If the landowner does not agree with the recommendations of the MLD, the NAHC can mediate (Section 5097.94 of the PRC). If no agreement is reached, the landowner must rebury the remains where they will not be further disturbed (Section 5097.98 of the PRC). Th is will also include either recording the site with the NAHC or the appropriate Information Center; using an open space or conservation zoning designation or easement; or recording a reinternment document with the county in which the property is located (AB 2641). Work may not resume within the no-work radius until the lead agencies, through consultation as appropriate, determine that the treatment measures have been completed to their satisfaction. Geology and Soils GEO-1: Unanticipated Discovery of Paleontological Resources. If paleontological resources are discovered during construction, all work must halt within a 100-foot radius of the discovery and a qualified paleontologist will be retained to evaluate the find. The paleontologist shall notify the lead agency if the find is significant. The paleontologist shall evaluate the significance of the find and shall have the authority to modify the no-work radius as appropriate, using professional judgment. The qualified paleontologist will evaluate the significance of the find and recommend appropriate measures for the disposition of the find (e.g., fossil recovery, curation, data recovery, and/or monitoring). Construction activities may continue on other parts of the construction site while evaluation and treatment of the paleontological resource takes place. Noise NOI-1: Hours of Construction. Project construction shall be limited to the City standard exempted hours of 7:00 a.m. through 5:00 p.m., Monday through Friday. All Project construction is prohibited on Sundays. Tribal Cultural Resources TCR-1: Monitoring Agreement. Prior to the commencement of ground disturbing activities, the City shall extend the offer to enter into a tribal monitoring agreement with the Gabrieleño Band of Mission Indians – Kizh Nation, Gabrielino Tongva Indians of California, and Juaneño Band of Mission Indians, Acjachemen Nation. The offer to execute a monitor agreement shall be made at least 30 days prior to the commencement of any “ground-disturbing activity” for the subject project at all project locations (i.e., both on-site and any off-site locations that     City Council 12 – 38 10/15/2024 Final Initial Study and Mitigated Negative Declaration Final Mitigated Negative Declaration 4 October 2024 10th and Flower Street Park Project 2023-145 are included in the project description/definition and/or required in connection with the project, such as public improvement work). “Ground-disturbing activity” shall include, but is not limited to, demolition, pavement removal, potholing, auguring, grubbing, tree removal, boring, grading, excavation, drilling, and trenching.  For the purpose of compliance with this measure, the City shall accept any of the following circumstances to be compliant with this measure: a) that tribes entering into agreements with the City rotate the monitoring duties among them; b) that only one tribe enters into an agreement with the City to monitor exclusively; or c) that all three tribes enter into agreements with the City and each provide full-time monitors. In the unlikely event that no tribes are willing to enter into a tribal monitoring agreem ent with the City, then work can proceed without a tribal monitor provided that an archaeological monitor is present and that the offer to all three tribes was extended and documented. − In the event that one or more Tribe chooses not to enter into an agreement or fails to respond to the offer, the City shall allow construction to proceed without the Native American monitor(s) as long as the offer was extended and documented.  The monitors will complete daily monitoring logs that will provide descriptions of the relevant ground-disturbing activities, the type of construction activities performed, locations of ground- disturbing activities, soil types, cultural-related materials, and any other facts, conditions, materials, or discoveries of significance to the culturally affiliated Tribe. Monitor logs will identify and describe any discovered TCRs, including but not limited to, Native American cultural and historical artifacts, remains, places of significance, etc., (collectively, tribal cultural resources, or “TCR”), as well as any discovered Native American (ancestral) human remains and burial goods. Copies of monitor logs will be provided to the project applicant/lead agency upon completion of the Project.  On-site tribal monitoring shall conclude upon the latter of the following: − Written confirmation to consulting culturally affiliated Tribe from a designated point of contact for the project applicant/lead agency that all ground-disturbing activities and phases that may involve ground-disturbing activities on the project site or in connection with the project are complete; or − A determination and written notification by the culturally affiliated Tribe to the project applicant/lead agency that no future, planned construction activity and/or development/construction phase at the project site possesses the potential to impact culturally affiliated Tribal TCRs. TCR-2: Unanticipated Discovery of Tribal Cultural Resource Objects (Non-Funerary/Non- Ceremonial). Upon discovery of any TCRs, all construction activities in the immediate vicinity of the discovery shall cease (i.e., not less than the surrounding 50 feet) and shall not resume until the discovered TCR has been fully assessed by the approved culturally affiliated Tribal monitor and/or archaeologist. The culturally affiliated Tribe will recover and retain all discovered TCRs in the form and/or manner all consulting culturally affiliated Tribes deems     City Council 12 – 39 10/15/2024 Final Initial Study and Mitigated Negative Declaration Final Mitigated Negative Declaration 5 October 2024 10th and Flower Street Park Project 2023-145 appropriate, and for any purpose the consulting culturally affiliated Tribes deem appropriate, including for educational, cultural and/or historic purposes. TCR-3: Unanticipated Discovery of Human Remains and Associated Funerary or Ceremonial Objects. If human remains or funerary objects are encountered during any activities associated with the Project:  Work in the immediate vicinity (i.e., not less than the surrounding 100 feet) shall cease and the Orange County Coroner shall be contacted pursuant to State Health and Safety Code §7050.5 and that code shall be enforced for the duration of the Project. Inadvertent discoveries of human remains and/or funerary object(s) are subject to California State Health and Safety Code Section 7050.5, and the subsequent disposition of those discoveries shall be decided by the Most Likely Descendant (MLD), as determined by the Native American Heritage Commission (NAHC), should those findings be determined as Native American in origin.  The designated MLD will have 48 hours from the time access to the property is granted to make recommendations concerning treatment of the remains. If the landowner does not agree with the recommendations of the MLD, the NAHC can mediate (§ 5097.94 of the PRC). If no agreement is reached, the landowner must rebury the remains where they will not be further disturbed (§ 5097.98 of the PRC). This will also include either recording the site with the NAHC or the appropriate Information Center; using an open space or conservation zoning designation or easement; or recording a reinternment document with the county in which the property is located (AB 2641).  Work may not resume within the no-work radius until the lead agencies, through consultation as appropriate, determine that the treatment measures have been completed to their satisfaction.     City Council 12 – 40 10/15/2024 Final Initial Study and Mitigated Negative Declaration Final Mitigated Negative Declaration 6 October 2024 10th and Flower Street Park Project 2023-145 THIS PAGE INTENTIONALLY LEFT BLANK     City Council 12 – 41 10/15/2024 Final Initial Study and Mitigated Negative Declaration Introduction 1-1 October 2024 10th and Flower Street Park Project 2023-145 1.0 INTRODUCTION This document is the Final Initial Study/Mitigated Negative Declaration (IS/MND), including the Responses to Comments and the Mitigation Monitoring and Reporting Plan (MMRP), for the 10th and Flower Street Park Project (Proposed Project). It has been prepared in accordance with the California Environmental Quality Act (CEQA) (Public Resource Code Section 21000 et. seq.) and the State CEQA Guidelines (14 California Code of Regulations Section 15000 et seq.), as amended. This Final IS/MND document supplements the Draft IS/MND released for public review on September 4, 2024. The City of Santa Ana (City) is the Lead Agency for the proposed Project. On September 4, 2024 the City distributed the Draft IS/MND for the Proposed Project to public agencies and the general public for review and comment. In accordance with the State CEQA Guidelines, the IS/MND was circulated for a 30- day review period, which is in excess of CEQA’s required 30-day review period. The review period concluded on October 4, 2024. This Final IS/MND and MMRP document is organized as follows:  Section 1.0 provides a discussion of the purpose of the document and discusses the structure of the document;  Section 2.0 contains a summary of the Project description;  Section 3.0 includes the comment letters received and responses to these comments;  Section 4.0 includes corrections and clarifications made to the Draft IS/MND in response to comments and a discussion regarding why these changes do not require recirculation for the Draft IS/MND; and  Section 5.0 contains the Mitigation Monitoring and Reporting Plan (MMRP). This Final IS/MND and MMRP document and the Draft IS/MND (Appendix A) together constitute the environmental document record for the Proposed Project.     City Council 12 – 42 10/15/2024 Final Initial Study and Mitigated Negative Declaration Introduction 1-2 October 2024 10th and Flower Street Park Project 2023-145 THIS PAGE INTENTIONALLY LEFT BLANK     City Council 12 – 43 10/15/2024 Project Overview 2-1 October 2024 10th and Flower Street Park Project 2020-089 2.0 PROJECT OVERVIEW 2.1 Project Background In May 2022, the Santa Ana City Council adopted a Parks Master Plan that provides goals to develop parkland within a 10-minute walk for all residents, and three acres of parkland per 1,000 residents citywide. The proposed 10th and Flower Park is intended to create a recreational amenity in a “park gap” area, serve four adjacent neighborhoods, and create a new park that was identified in the Parks Master Plan. 2.2 Project Characteristics 2.2.1 Project Components The Proposed Project entails the construction of a new 1.4-acre neighborhood park located at the southeast corner of 10th Street and Flower Street, just north of Civic Center Boulevard. The intent of this park is to provide the local community with access to open space, exercise, and recreation facilities. Based on input from the local community, the Project would include the following:  A playground area, with rubberized play surface  Fitness area  Basketball court  Skate park  Canvas shade structures (20 feet high)  Turf play area, site lighting with new electrical service  Water wise landscaping with shade trees  Automated irrigation system with new water service  Site furnishings including benches, bike racks, trash receptacles, drinking fountain, and picnic tables  Park monument sign  Perimeter right-of-way (ROW) improvements, including sidewalks and landscaping  Hybrid crosswalk beacon across Flower Street  Underground bioretention facilities     City Council 12 – 44 10/15/2024 Project Overview 2-2 October 2024 10th and Flower Street Park Project 2020-089 2.2.2 Demolition of Two Single-Family Residences Two existing single-family residences are present on the Project Site; these buildings would be demolished as part of the Project. 2.2.3 Zone Change The Project would require a zone change from Professional (P) to Open Space (O). 2.2.4 Parking and Access This park would be a walk-up, pedestrian park without a vehicle parking lot that would primarily serve the local neighborhood. Pedestrian access would be provided from existing and proposed sidewalks along 10th Street and Flower Street. No restrooms would be available. The Project includes closure of 10th Street at the Project boundary west to Flower Street and construction of a cul-de-sac. The cul-de-sac would include a 35-foot turn radius. The Project also includes demolition of Garnsey Street; this area would be included in the park design. 2.2.5 Site Drainage The Project includes approximately 20,500 square-feet (SF) of irrigated landscape and approximately 30,700 SF of non -irrigated surfaces like concrete sidewalks and rubber surfacing. For drainage facilities, a storm drain system connected to catch basins would collect all water from the Project Site and direct it to natural bioswales located along the western and southern Project boundaries for infiltration into the ground. Additional storm quality controls include capturing water from Flower Street and trea ting the 85th percentile storm event. To address the existing flooding along Flower Street, an underground bio- retention storage facility would be installed underneath the proposed basketball court to store approximately 54,800 cubic feet of water for infiltration. This approach is designed to alleviate some of the flood concerns along Flower Street. 2.2.6 Excavation and Grading The maximum depth of disturbance would be approximately 13 feet. Site grading would mainly be balanced, however there would be an export for the excavation of the water treatment facilities. The approximate export would be 5,500 cubic yards. This soil would be disposed of at nearby landfills including the Frank R. Bowerman Landfill in Irvine, Olinda Alpha Landfill in Brea, and Prima Deshecha Landfill in San Juan Capistrano. 2.2.7 Security Features and Lighting Hours of operation for the 10th and Flower Street Park would be 6:00 a.m. to 10:00 p.m. daily. A security guard would be posted on rotation and available on-call. The park boundary would include fencing along Flower Street. The skate park would be gated and enclosed with fencing on all sides. The park would provide security lighting located along walkways and     City Council 12 – 45 10/15/2024 Project Overview 2-3 October 2024 10th and Flower Street Park Project 2020-089 pathways and within the playgrounds/natural play areas for children. The proposed down-shield lighting would be timer controlled and remain on through the evening and automatically shut off during the day. 2.3 Project Funding 2.3.1 Land and Water Conservation Fund The Proposed Project will be partially funded by the Land and Water Conservation Fund (LWCF) grant from the National Parks Service (NPS). This grant will cover the southern half of the park site including the basketball court, skate park, fitness zone, playground, and picnic areas. 2.3.2 American Rescue Plan Act Funds The Proposed Project will be partially funded by American Rescue Plan Act (ARPA) funds. These funds will cover the northern half of the park site including the 10th Street cul-de-sac, picnic areas, and hybrid crosswalk beacon. 2.4 Project Timing The Project would be constructed in two phases. Project construction is anticipated to begin in Spring 2025 and occur through Spring 2026. Phase 1 would include closure of 10th Street and construction of the cul-de-sac, crosswalk, and site preparation for the northern picnic area. Phase 2 would demolish the existing single-family residences and construct the remaining park amenities including the basketball court, skate park, playground, fitness area, picnic areas, turf, and bioswales. This phase also includes construction of the underground bio-retention facilities.     City Council 12 – 46 10/15/2024 Final Initial Study and Mitigated Negative Declaration Comments and Responses 3-1 October 2024 10th and Flower Street Park Project 2023-145 3.0 COMMENTS AND RESPONSES The 30-day public review period began on September 4, 2024 and ended on October 4, 2024. In conformance with Section 15088(a) of the State CEQA Guidelines, the City is required to consider comments received during the public review period. No comment letters were received.     City Council 12 – 47 10/15/2024 Final Initial Study and Mitigated Negative Declaration Clarifications to the Draft IS/MND 4-1 October 2024 10th and Flower Street Park Project 2023-145 4.0 CLARIFICATIONS TO THE DRAFT INITIAL STUDY/MITIGATED NEGATIVE DECLARATION 4.1 Introduction As a result of comments received on the proposed Project, clarifications have been made to the Draft IS/MND text, which include: 1. Minor changes to Project Timing. 2. Minor changes to Section 4.18 Tribal Cultural Resources. According to Section 15073.5 of the CEQA Guidelines, “a substantial revision shall mean: (1) A new, avoidable significant effect is identified, and mitigation measures or project revisions must be added in order to reduce the effect to insignificance, or (2) The lead agency determines that the proposed mitigation measures or project revisions will not reduce potential effects to less than significance and new measures or revisions must be required.” The clarifications are provided below along with substantiation as to why the change does not constitute a "substantial revision" pursuant to Section 15073.5. Changes in text are identified by strikeout where text is removed and by underline where text is added. 4.2 Clarifications 4.2.1 Project Timing Addition of language to clarify the Project construction timeline. This clarification does not constitute a substantial revision because the clarifications do not identify a new avoidable significant effect or require a new mitigation measure. 4.2.1.1 Page 2-6 of the Draft IS/MND: The Project would be constructed in two phases. Project construction is anticipated to begin in Fall 2024 Spring 2025 and occur through Fall 2025 Spring 2026. Phase 1 would include closure of 10th Street and construction of the cul-de-sac, crosswalk, and site preparation for the northern picnic area. Phase 2 would demolish the existing single-family residences and construct the remaining park amenities including the basketball court, skate park, playground, fitness area, picnic areas, turf, and bioswales. This phase also includes construction of the underground bio-retention facilities. 4.2.2 Tribal Cultural Resources Addition of language to Section 4.18 Tribal Cultural Resources. This change was made to clarify the scope of tribal consultation under AB 52 and SB 18. This clarification does not constitute a substantial revision     City Council 12 – 48 10/15/2024 Final Initial Study and Mitigated Negative Declaration Clarifications to the Draft IS/MND 4-2 October 2024 10th and Flower Street Park Project 2023-145 because the clarifications do not identify a new avoidable significant effect or require a new mitigation measure. 4.2.2.1 Page 4-84 of the Draft IS/MND: The Gabrieleno Band of Mission Indians – Kizh Nation (Tribe) requested consultation in an email dated July 3, 2024. The City contacted the tribal office by email on July 8, 2024, and suggested several possible times to meet. The Tribe offered to perform consultation via email, to which the City agreed. The Tribe provided historical tribal information to the City via email on July 31, 2024. The Tribe stated that there was a potential to encounter tribal cultural resources (TCRs) such as artifacts during construction because of the Project’s location in the Santa Ana TCR landscape. The Tribe provided three mitigation measures including tribal monitoring, treatment of non-ceremonial/non funerary objects, and treatment of human remains and associated funerary or ceremonial objects. The City revised the mitigation and provided the edits to the Tribe on August 15, 2024. The City concluded consultation on August 21, 2024. On September 5, 2024, the Kizh Nation provided a letter to the City via email. In this letter, the Kizh Nation stated they do not believe a good faith effort was completed for the Project, with specific concerns regarding “appropriate tribal representation, particularly concerning tribes with ancestral connections to the project location.” On September 26, 2024 t he City replied with an email stating that the City has been consulting with three culturally affiliated tribes on this Project using the process dictated by state laws AB 52 and SB 18 since May 2, 2024. During this process, information from the other consulting tribes, including presence of a TCR, had been provided to the City. Based on consultation, the City has determined that tribal monitoring is necessary; however, the City cannot exclude the tribes who have provided information on TCRs and participated in consultation from monitoring. Therefore, the City did not accept the suggested edits to the mitigation measure language. The City concluded consultation on September 26, 2024. The Gabrielino Tongva Indians of California responded via email on May 29, 2024 and requested a copy of the cultural resources report. The report was provided on July 22, 2024. On August 7, 2024, the Tribe requested a monitor during all ground disturbing activities. The City provided a proposed set of mitigation measures to the Tribe on August 15, 2024. The Tribe responded on August 16, 2024 with a request for a rotating staffing schedule to be implemented during construction monitoring, which the City included as an option in the proposed mitigation measures. The City concluded consultation on August 21 September 4, 2024. On June 26, 2024, the Juaneno Band of Mission Indians Acjachemen Nation - Belardes responded via email requesting consultation and a copy of the cultural resources report. The Tribe’s preliminary recommendation was for all ground disturbance to be monitored by a representative of the Tribe. The City provided the cultural resources report on August 2, 2024. The City provided a proposed set of mitigation measures to the Tribe on August 15, 2024. The City concluded consultation on August 21 September 4, 2024.     City Council 12 – 49 10/15/2024 Final Initial Study and Mitigated Negative Declaration Clarifications to the Draft IS/MND 4-3 October 2024 10th and Flower Street Park Project 2023-145 4.2.2.2 Page 4-85 of the Draft IS/MND: A cultural resources inventory for the Proposed Project was completed and includes a records search of the CHRIS at the SCCIC, a literature review, a pedestrian survey, and a Sacred Lands File (SLF) search from the NAHC. The NAHC indicated a Sacred Lands File Search was positive for the Juaneno Band of Mission Indians Acjachemen Nation - Belardes, meaning they had a record of a sacred site in the same Public Land Survey section (one square-mile area) the Project area. The City consulted with the Gabrieleno Band of Mission Indians-Kizh Nation, Gabrielino Tongva Indians of California, and Juaneno Band of Mission Indians Acjachemen Nation – Belardes under AB 52 and SB 18 as described above. During this process, information from the consulting tribes, including presence of a TCR, has been provided to the City. Based on consultation, the City has determined that tribal monitoring is necessary and has devised mitigation measures to include monitoring from representatives of all three consulting tribes. If an archaeological resource of Native American origin and cultural significance is discovered during construction and determined to be a TCR, or human remains are discovered at the site, implementation of mitigation measures TCR-1, CUL-1, TCR-2, and TCR-3, as applicable, would reduce impacts to TCRs to a less than significant level.     City Council 12 – 50 10/15/2024 Final Initial Study and Mitigated Negative Declaration Clarifications to the Draft IS/MND 4-4 October 2024 10th and Flower Street Park Project 2023-145 THIS PAGE INTENTIONALLY LEFT BLANK     City Council 12 – 51 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-1 October 2024 10th and Flower Street Park Project 2023-145 5.0 MITIGATION MONITORING AND REPORTING PLAN 5.1 Introduction The IS/MND prepared for the 10th and Flower Street Park Project identified adverse impacts related to the construction activity. The IS/MND identified mitigation measures that would reduce or eliminate these impacts to below the level of significance. Section 21081.6 of the Public Resources Code and Sections 15091(d) and 15097 of the State CEQA Guidelines require public agencies to adopt a reporting and monitoring plan for changes to the Project which it has adopted or made a condition of project approval in order to mitigate or avoid significant effects on the environment. A Mitigation Monitoring and Reporting Plan (MMRP ) is required for the Proposed Project because the IS/MND identified potentially significant adverse impacts related to construction activity, and mitigation measures have been identified to mitigate these impacts. 5.2 Purpose of the Mitigation Monitoring and Reporting Plan This MMRP has been prepared to ensure that all required mitigation measures are implemented and completed according to schedule and maintained in a satisfactory manner during the construction and operation of the Proposed Project, as required. The MMRP may be modified by the Lead Agency during project implementation, as necessary, in response to changing conditions or other project refinements. Table 5-1 has been prepared to assist the responsible parties in implementing the MMRP. This table identifies the category of environmental impact(s), individual mitigation measures, monitoring and mitigation timing, responsible person/agency for implementing the measure, and reporting method to confirm implementation of the mitigation measures. The numbering of the mitigation measures follows the numbering sequence in the IS/MND. 5.3 Roles and Responsibilities The City of Santa Ana, as Lead Agency, is responsible for oversight of compliance of the mitigation measures in the MMRP. 5.4 Mitigation Monitoring and Reporting Plan The column categories identified in the MMRP table (Table 5-1) are described below.  Mitigation Measure – This column lists the mitigation measures by number.  Monitoring Activity/Timing/Frequency/Schedule – This column lists the activity to be monitored for each mitigation measure, the timing of each activity, and the frequency/schedule of monitoring for each activity.  Implementation Responsibility/Verification – This column identifies the entity responsible for complying with the requirements of the mitigation measure and provides space for verification initials and date.     City Council 12 – 52 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-2 October 2024 10th and Flower Street Park Project 2023-145  Responsibility for Oversight of Compliance/Verification – This column provides the agency responsible for oversight of the mitigation implementation and is to be dated and initialed by the agency representative based on the documentation provided by the construction contractor or through personal verification by agency staff.  Outside Agency Coordination – this column lists any agencies with which the City may coordinate for implementation of the mitigation measure.  Comments – This column provides space for written comments, if necessary.     City Council 12 – 53 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-3 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments Biological Resources Mitigation Measures BIO-1: Pre-Construction Nesting Bird Survey. If ground disturbing Project activities, tree trimming, or tree removal are scheduled to occur during the nesting bird season (February 1 – August 30), a qualified biologist shall conduct a pre- construction nesting bird survey to ensure that active bird nests will not be disturbed or destroyed. The survey shall be completed no more than 3 working days prior to initial ground disturbance. The nesting bird survey shall include the Project Site and adjacent areas where project activities have the potential to affect active nests, either directly or indirectly due to construction activity, noise, or vibrations. If an active nest is identified, a qualified biologist shall establish an appropriate disturbance limit buffer around the nest using flagging or staking. Construction Activity: Pre-construction nesting bird survey. Timing: Within three days prior to the start of construction. Frequency: One time. Qualified Biologist Initials Date City of Santa Ana Initials Date CDFW     City Council 12 – 54 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-4 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments activities shall not occur within any disturbance limit buffer zones until the nest is deemed inactive by the qualified biologist. Cultural Resources Mitigation Measures CUL-1: Contractor Awareness Training Program. The City of Santa Ana shall ensure that a Contractor Awareness Training Program about cultural resources is delivered to train equipment operators. The program shall be designed to inform construction personnel about: federal and state regulations pertaining to cultural resources and tribal cultural resources; the subsurface indicators of resources that shall require a work stoppage; procedures for notifying the City of any occurrences; project- specific requirements and mitigation measures; and enforcement of Activity: Contractor Awareness Training Program. Timing: Prior to construction. Frequency: As necessary during construction. Qualified Archaeologist Initials Date City of Santa Ana Initials Date None.     City Council 12 – 55 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-5 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments penalties and repercussions for non- compliance with the program. The training shall be prepared by a qualified professional archaeologist and may be provided either through a brochure, video, or in-person tailgate meeting, as determined appropriate by the archaeologist. The training shall be provided to all construction supervisors, forepersons, and operators of ground-disturbing equipment. All personnel shall be required to sign a training roster. The construction manager is responsible for ensuring that all required personnel receive the training. The Construction Manager shall provide a copy of the signed training roster to the City as proof of compliance.     City Council 12 – 56 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-6 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments CUL-2: Unanticipated discoveries. If subsurface deposits believed to be cultural or human in origin are discovered during construction, all work must halt within a 100-foot radius of the discovery. A qualified professional archaeologist, meeting the Secretary of the Interior’s Professional Qualification Standards for prehistoric and historic archaeology, shall be retained to evaluate the significance of the find, and shall have the authority to modify the no-work radius as appropriate, using professional judgment. The following notifications shall apply, depending on the nature of the find:  If the professional archaeologist determines that the find does not represent a cultural resource, work may resume immediately and no agency notifications are required. Activity: Archaeological evaluation of potential cultural resources. Timing: During construction. Frequency: As necessary during construction. Qualified Archaeologist Initials Date City of Santa Ana Initials Date Orange County Coroner Native American Heritage Commission Native American Most Likely Descendant (MLD)     City Council 12 – 57 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-7 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments  If the professional archaeologist determines that the find does represent a cultural resource from any time period or cultural affiliation, the archaeologist shall immediately notify the City. The City shall consult on a finding of eligibility and implement appropriate treatment measures, if the find is determined to be a Historical Resource under CEQA, as defined by CEQA or a historic property under Section 106 NHPA, if applicable. Work may not resume within the no-work radius until the City, through consultation as appropriate, determines that the site either: 1) is not a Historical Resource under CEQA or a Historic Property under Section 106; or 2) that the treatment measures have been completed to their satisfaction.  If the find includes human remains, or remains that are potentially human, they shall ensure reasonable     City Council 12 – 58 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-8 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments protection measures are taken to protect the discovery from disturbance (AB 2641). The archaeologist shall notify the Orange County Coroner (per Section 7050.5 of the Health and Safety Code). The provisions of Section 7050.5 of the California Health and Safety Code, Section 5097.98 of the California PRC, and AB 2641 will be implemented. If the coroner determines the remains are Native American and not the result of a crime scene, the coroner will notify the NAHC, which then will designate a Native American Most Likely Descendant (MLD) for the Project (Section 5097.98 of the PRC). The designated MLD will have 48 hours from the time access to the property is granted to make recommendations concerning treatment of the remains. If the landowner does not agree with the recommendations of the MLD, the NAHC can mediate (Section 5097.94 of     City Council 12 – 59 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-9 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments the PRC). If no agreement is reached, the landowner must rebury the remains where they will not be further disturbed (Section 5097.98 of the PRC). This will also include either recording the site with the NAHC or the appropriate Information Center; using an open space or conservation zoning designation or easement; or recording a reinternment document with the county in which the property is located (AB 2641). Work may not resume within the no-work radius until the lead agencies, through consultation as appropriate, determine that the treatment measures have been completed to their satisfaction.     City Council 12 – 60 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-10 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments Geology and Soils Mitigation Measures GEO-1: Unanticipated Discovery of Paleontological Resources. If paleontological resources are discovered during construction, all work must halt within a 100-foot radius of the discovery and a qualified paleontologist will be retained to evaluate the find. The paleontologist shall notify the lead agency if the find is significant. The paleontologist shall evaluate the significance of the find and shall have the authority to modify the no-work radius as appropriate, using professional judgment. The qualified paleontologist will evaluate the significance of the find and recommend appropriate measures for the disposition of the find (e.g., fossil recovery, curation, data recovery, and/or monitoring). Construction activities may continue on other parts of the construction site while Activity: Evaluation of potential paleontological resources by a qualified paleontologist. Timing: During excavation activities as part of construction. Frequency: As necessary during construction. Qualified Paleontologist/ Construction Contractor Initials Date City of Santa Ana Initials Date None.     City Council 12 – 61 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-11 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments evaluation and treatment of the paleontological resource takes place.     City Council 12 – 62 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-12 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments Noise Mitigation Measures NOI-1: Hours of Construction. Project construction shall be limited to the City standard exempted hours of 7:00 a.m. through 5:00 p.m., Monday through Friday. All Project construction is prohibited on Sundays. Activity: Implementation of noise-reducing measures. Timing: Limited hours of construction. Frequency: As necessary during construction. Construction Contractor Initials Date City of Santa Ana Initials Date None.     City Council 12 – 63 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-13 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments Tribal Cultural Resources Mitigation Measures TCR-1: Monitoring Agreement. Prior to the commencement of ground disturbing activities, the City shall extend the offer to enter into a tribal monitoring agreement with the Gabrieleño Band of Mission Indians – Kizh Nation, Gabrielino Tongva Indians of California, and Juaneño Band of Mission Indians, Acjachemen Nation. The offer to execute a monitor agreement shall be made at least 30 days prior to the commencement of any “ground-disturbing activity” for the subject project at all project locations (i.e., both on-site and any off-site locations that are included in the project description/definition and/or required in connection with the project, such as public improvement work). “Ground- disturbing activity” shall include, but is not limited to, demolition, pavement removal, potholing, Activity: Retain a Tribal monitor representing the Gabrieleño Band of Mission Indians – Kizh Nation, Gabrielino Tongva Indians of California, and Juaneño Band of Mission Indians, Acjachemen Nation. Timing: Prior to commencement of all ground- disturbing activity within original ground associated with project Construction Contractor Initials Date City of Santa Ana Initials Date Native American Tribes entering into agreements with the City     City Council 12 – 64 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-14 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments auguring, grubbing, tree removal, boring, grading, excavation, drilling, and trenching.  For the purpose of compliance with this measure, the City shall accept any of the following circumstances to be compliant with this measure: a) that tribes entering into agreements with the City rotate the monitoring duties among them; b) that only one tribe enters into an agreement with the City to monitor exclusively; or c) that all three tribes enter into agreements with the City and each provide full- time monitors. In the unlikely event that no tribes are willing to enter into a tribal monitoring agreement with the City, then work can construction. Frequency: As needed.     City Council 12 – 65 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-15 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments proceed without a tribal monitor provided that an archaeological monitor is present and that the offer to all three tribes was extended and documented. − In the event that one or more Tribe chooses not to enter into an agreement or fails to respond to the offer, the City shall allow construction to proceed without the Native American monitor(s) as long as the offer was extended and documented.  The monitors will complete daily monitoring logs that will provide descriptions of the relevant ground- disturbing activities, the type of construction activities     City Council 12 – 66 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-16 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments performed, locations of ground- disturbing activities, soil types, cultural-related materials, and any other facts, conditions, materials, or discoveries of significance to the culturally affiliated Tribe. Monitor logs will identify and describe any discovered TCRs, including but not limited to, Native American cultural and historical artifacts, remains, places of significance, etc., (collectively, tribal cultural resources, or “TCR”), as well as any discovered Native American (ancestral) human remains and burial goods. Copies of monitor logs will be provided to the project applicant/lead agency upon completion of the Project.     City Council 12 – 67 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-17 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments  On-site tribal monitoring shall conclude upon the latter of the following: − Written confirmation to consulting culturally affiliated Tribe from a designated point of contact for the project applicant/lead agency that all ground- disturbing activities and phases that may involve ground-disturbing activities on the project site or in connection with the project are complete; or − A determination and written notification by the culturally affiliated Tribe to the project applicant/lead agency that no future, planned construction activity     City Council 12 – 68 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-18 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments and/or development/constructi on phase at the project site possesses the potential to impact culturally affiliated Tribal TCRs. TCR-2: Unanticipated Discovery of Tribal Cultural Resource Objects (Non- Funerary/Non-Ceremonial). Upon discovery of any TCRs, all construction activities in the immediate vicinity of the discovery shall cease (i.e., not less than the surrounding 50 feet) and shall not resume until the discovered TCR has been fully assessed by the approved culturally affiliated Tribal monitor and/or archaeologist. The culturally affiliated Tribe will recover and retain all discovered TCRs in the form and/or manner all consulting culturally affiliated Tribes deems appropriate, and for any purpose the Activity: Evaluation of potential tribal cultural resources. Timing: During construction. Frequency: As necessary during construction. Qualified Archaeologist Initials Date City of Santa Ana Initials Date Orange County Coroner Native American Heritage Commission Culturally Affiliated Tribe     City Council 12 – 69 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-19 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments consulting culturally affiliated Tribes deem appropriate, including for educational, cultural and/or historic purposes. TCR-3: Unanticipated Discovery of Human Remains and Associated Funerary or Ceremonial Objects. If human remains or funerary objects are encountered during any activities associated with the Project:  Work in the immediate vicinity (i.e., not less than the surrounding 100 feet) shall cease and the Orange County Coroner shall be contacted pursuant to State Health and Safety Code §7050.5 and that code shall be enforced for the duration of the Project. Inadvertent discoveries of human remains and/or funerary object(s) are subject to Activity: Evaluation of potential tribal cultural resources. Timing: During construction. Frequency: As necessary during construction. Qualified Archaeologist Initials Date City of Santa Ana Initials Date Orange County Coroner Native American Heritage Commission Most Likely Descendant     City Council 12 – 70 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-20 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments California State Health and Safety Code Section 7050.5, and the subsequent disposition of those discoveries shall be decided by the Most Likely Descendant (MLD), as determined by the Native American Heritage Commission (NAHC), should those findings be determined as Native American in origin.  The designated MLD will have 48 hours from the time access to the property is granted to make recommendations concerning treatment of the remains. If the landowner does not agree with the recommendations of the MLD, the NAHC can mediate (§ 5097.94 of the P RC). If no     City Council 12 – 71 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-21 October 2024 10th and Flower Street Park Project 2023-145 Table 5-1. 10th and Flower Street Park Project Mitigation Monitoring and Reporting Plan Mitigation Measure Monitoring Activity/ Timing/ Frequency Implementation Responsibility/ Verification Responsibility for Oversight of Compliance/ Verification Outside Agency Coordination Comments agreement is reached, the landowner must rebury the remains where they will not be further disturbed (§ 5097.98 of the PRC). This will also include either recording the site with the NAHC or the appropriate Information Center; using an open space or conservation zoning designation or easement; or recording a reinternment document with the county in which the property is located (AB 2641).  Work may not resume within the no-work radius until the lead agencies, through consultation as appropriate, determine that the treatment measures have been completed to their satisfaction.     City Council 12 – 72 10/15/2024 Final Initial Study and Mitigated Negative Declaration Mitigation Monitoring and Reporting Plan 5-22 October 2024 10th and Flower Street Park Project 2023-145 THIS PAGE INTENTIONALLY LEFT BLANK     City Council 12 – 73 10/15/2024 APPENDIX A Draft Initial Study/Mitigated Negative Declaration     City Council 12 – 74 10/15/2024     City Council 12 – 75 10/15/2024 Public Works Agency www.santa-ana.org/public-works Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project AGENDA TITLE Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024-25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25-6705) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25-6705). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency (PWA) is responsible for the administration and oversight of all Capital Improvement Projects. On November 21, 2023, the City Council authorized staff to submit the Fiscal Year 2024-2025 Measure M2 Comprehensive Transportation Funding Program (CTFP) application for Regional Traffic Signal Synchronization Program (Project P) funding to the Orange County Transportation Authority (OCTA) (Exhibit 1). The Measure M2 Recommended Programming list includes the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Traffic Signal Synchronization Project) The Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Traffic Signal Synchronization Project) would provide for inter- jurisdictional traffic signal synchronization and intelligent transportation system     City Council 13 – 1 10/15/2024 Kraemer Boulevard/ Glassell Street/ Grand Avenue Corridor Regional Traffic Signal Synchronization Project October 15, 2024 Page 2 4 6 0 0 improvements along the corridor, reducing congestion and enhancing traffic flow along the corridor. The corridor extends 15 miles from Lambert Road in the City of Brea through the cities of Placentia, Anaheim, Orange, and Caltrans to Dyer Road in Santa Ana (Exhibit 2). The corridor is designated as part of a Priority Corridor Network by the OCTA Traffic Signal Synchronization Master Plan. Additionally, this corridor stretches from the northern county limits to the center of Orange County, encompassing a wide range of land uses and traffic patterns. Moreover, the corridor experiences high morning and evening traffic volumes and will benefit from a well-synchronized traffic signal network to reduce motorist travel time, stops, and delays. On May 13, 2024, the OCTA Board of Directors approved awarding the City of Santa Ana $4,568,526 for the Traffic Signal Synchronization Project, with the requirement that the City and partnering agencies provide matching funds of 20% for the project in the amount of $1,142,132 (Exhibit 3) of which the City of Santa Ana’s share is $381,280. Additionally, the City of Santa Ana will act as lead agency for the project and, through a future cooperative agreement with the partnering agencies, will identify the roles and responsibilities of each participating agency. The cooperative agreement and future construction contract will be brought to the City Council for further approval at a later date. Staff recommends adding the awarded grant funds to the Traffic Signal Synchronization Project for the Design Engineering and Construction Phases and amending the Fiscal Year 2024-25 Capital Improvement Program to include the awarded grant funds (Exhibit 4). ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Approval of the requested appropriation adjustment will recognize $4,568,526 Fiscal Year 2024-25 Measure M2 grant funds into the Public Works Measure M-Street Construction, M2 Competitive revenue account (No. 03217002-52332) and appropriate the same amount into the Public Works Measure M2 Competitive Street, Improvements Other Than Building expenditure account (No. 03217663-66220). Staff will present a separate cooperative agreement and construction contract identifying total costs for City Council consideration in the future. The following table summarizes the funds budgeted and available in current FY 2024-25 for design engineering and construction expenditures after the appropriation adjustment. Any unspent budget in FY 2024-25 will be included in future-year carry- forwards for City Council consideration.     City Council 13 – 2 10/15/2024 Kraemer Boulevard/ Glassell Street/ Grand Avenue Corridor Regional Traffic Signal Synchronization Project October 15, 2024 Page 3 4 6 0 0 Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount Existing Budget 2024-25 03217662-66220 (25-6705) Measure M- Street Construction Measure M2 Local Fairshare St, Improvements Other Than Building $381,280 Appropriation Adjustment 2024-25 03217663-66220 (25-6705) Measure M- Street Construction Measure M2 Competitive Street, Improvements Other Than Building $4,568,526 TOTAL $4,949,806 EXHIBIT(S) 1. Resolution 2023-078 2. Location Map 3. OCTA Board Approval 4. Fiscal Year 2024-25 CIP Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 13 – 3 10/15/2024 RESOLUTION NO. 2023-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The Measure M2 Regional Traffic Signal Synchronization Program targets over 2,000 signalized intersections across Orange County to maintain traffic signal synchronization, improve traffic flow, and reduce congestion across jurisdictions. B. The City of Santa Ana has been declared by the Orange County Transportation Authority to meet the eligibility requirements to receive revenues as park of Measure M2. C. The City of Santa Ana must include all projects funded by Net Revenues in the seven-year Capital Improvement Program as part of the Renewed Measure M Ordinance eligibility requirement. D. The City of Santa Ana authorizes a formal amendment to the seven-year Capital Improvement Program to add projects approved for funding upon approval from the Orange County Transportation Authority Board of Directors, if necessary. E. The City of Santa Ana has currently adopted a Local Signal Synchronization Plan consistent with the Regional Traffic Signal Synchronization Master Plan as a key component of local agencies' efforts to synchronizing traffic signals across local agencies' boundaries. F. The City of Santa Ana will provide matching funds for each project as required by the Comprehensive Transportation Funding Programs Procedures Manual. G. The City of Santa Ana will not use Renewed Measure M funds to supplant Developer Fees or other commitments. G. The City of Santa Ana desires to implement multi jurisdictional signal synchronization listed below. Resolution No. 2023-078 Page 1 of 3 EXHIBIT 1     City Council 13 – 4 10/15/2024 Section 2. The City Council of the City of Santa Ana hereby approves the formal submissions of the projects described below to the Orange County Transportation Authority for funding under the OCTA's Regional Traffic Signal Synchronization Program and requests that the OCTA allocate funds in the amounts specified in the City's submissions. Said funds shall be matched by funds from Santa Ana as required and shall be used as supplemental funding to aid the City in signal synchronization along the following street(s): PROJECT PROGRAM FY Kraemer Boulevard, Glassell Street, Grand Avenue (KGG) Traffic RTSSP 24125 Signal Synchronization Section 3. The City Council of the City of Santa Ana appoints the City Manager, or his or her designee, as agent for the City of Santa Ana to conduct all negotiations, and execute and submit all documents, including but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for allocation of the requested funds to Santa Ana. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 21 "1 day of November, 2023. le ie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Jonathan T. Martinez 4#1 Assistant City Attorney Resolution No. 2023-078 Page 2 of 3    City Council 13 – 5 10/15/2024 AYES: Councilmembers Amezcua, Bacerra, Hernandez, Lopez, Penaloza, Phan, Vazquez (7) NOES: Councilmembers None (0)_.__. ABSTAIN: Councilmembers None (0) NOT PRESENT: Councilmembers None_(0) CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify the attached Resolution No. 2023-078 to be the original resolution adopted by the City Council of the City of Santa Ana on November 21. 2023. Date: (L) L-:' ennifer . al le rk City of Santa Ana Resolution No. 2023-078 Page 3of3    City Council 13 – 6 10/15/2024 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 25-6705: Kraemer Boulevard/ Glassell Street/ Grand Avenue Corridor Regional Traffic Signal Synchronization Project Exhibit 2 EXHIBIT 2     City Council 13 – 7 10/15/2024 EXHIBIT 3 COMMITTEE TRANSMITTAL May 13, 2024 To:Members of the Board of Directors Andrea West, Clerk of the BoardFrom: Subject:Comprehensive Transportation Funding Programs – 2024 Call for Projects Programming Recommendations Regional Transportation Planning Committee Meeting of May 6, 2024 Present: Absent: Directors Do, Dumitru, Federico, Foley, Harper, and Stephens Khan Committee Vote This item was passed by the Members present. Committee Recommendations A. B. Approve the award of $18.72 million in 2024 Regional Capacity Program (Project O) funds to six local jurisdiction projects. Approve the award of $12.89 million in 2024 Regional Traffic Signal Synchronization Program (Project P) funds to five local jurisdiction projects. Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)     City Council 13 – 8 10/15/2024 May 6, 2024 To:Regional Transportation Planning Committee Darrell E. Johnson, Chief Executive OfficerFrom: Subject:Comprehensive Transportation Funding Programs – 2024 Call for Projects Programming Recommendations Overview The Orange County Transportation Authority issued the 2024 Measure M2 Comprehensive Transportation Funding Programs Regional Capacity Program and Regional Traffic Signal Synchronization Program call for projects in August 2023. Project Applications were due in October 2023. A list of projects recommended for funding is presented for Board of Directors’ review and approval. Recommendations A. B. Approve the award of $18.72 million in 2024 Regional Capacity Program (Project O) funds to six local jurisdiction projects. Approve the award of $12.89 million in 2024 Regional Traffic Signal Synchronization Program (Project P) funds to five local jurisdiction projects. Background The Regional Capacity Program (RCP), Project O, is the Measure M2 (M2) competitive funding program through which the Orange County Transportation Authority (OCTA) supports street and road improvement projects. The Regional Traffic Signal Synchronization Program (RTSSP), Project P, is the M2 competitive program that provides funding for regional signal synchronization projects. Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)     City Council 13 – 9 10/15/2024 Comprehensive Transportation Funding Programs –Page 2 2024 Call for Projects Programming Recommendations Both programs are included in the Comprehensive Transportation Funding Programs (CTFP) which include all of the competitive M2 programs that provide grants to local agencies for transit, streets and roads, and environmental cleanup. These programs are subject to an annual call for projects (call) which is guided by the Board of Directors (Board)-approved CTFP guidelines. The CTFP guidelines are updated before each call and include scoring criteria that are developed in collaboration with the OCTA Technical Advisory Committee (TAC), which is comprised of representatives from the 35 local jurisdictions. The guidelines and the call are ultimately approved for release by the Board. The CTFP guidelines for the 2024 call were approved by the Board on August 14, 2023. At that meeting, the Board also authorized the issuance of the current call. The available funding, based on the cash flow that was prepared at that time, was reported as approximately $45 million in competitive M2 funds to support regional roadway and signal synchronization projects throughout Orange County. Discussion RCP OCTA received six applications requesting a total of $21.41 million in funding as further detailed in Attachment A. The applications were reviewed for eligibility, consistency, adherence to the guidelines, and overall M2 program objectives aimed at completing a balanced regional network. Applications were evaluated and ranked based on the scoring criteria identified in the guidelines. During the review process, staff worked with local jurisdictions to address technical issues such as application scoring corrections, scope of work clarifications, and refinement of final project funding requests. Based upon these reviews and project consistency with the guidelines, staff recommends funding for all six projects, totaling $18.72 million (with inflationary adjustments as appropriate). The recommended programming amount is lower than the originally requested amount, which is the result of OCTA’s detailed application review. The revised recommended grant amount reflects only the project scope components and amounts that are eligible per CTFP guidelines. Attachment B provides more detail on the programming recommendations. The recommended M2 RCP funding will support six projects in the cities of Dana Point, Garden Grove, Irvine, Laguna Niguel, Santa Ana, and Yorba Linda. Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)     City Council 13 – 10 10/15/2024 Comprehensive Transportation Funding Programs –Page 3 2024 Call for Projects Programming Recommendations Of the six recommended projects, three will provide arterial improvement benefits with grants for the engineering, right-of-way (ROW), and/or construction phases, and three will provide intersection capacity enhancements with ROW and construction phase grants. Implementation of these projects in aggregate is anticipated to produce notable congestion relief in Orange County, while enhancing the arterial system overall. RTSSP OCTA received six applications requesting a total of $13.91 million in RTSSP funding. These applications were also reviewed for eligibility, consistency, and adherence to guidelines and overall program objectives. During the review process, one project application was withdrawn by the local jurisdiction, reducing the overall requested funding of this call to $13.53 million. Attachment A has more detail on the submitted projects. Staff worked with the sponsoring local jurisdictions to address technical issues of final project funding requests. Staff recommends award of $12.89 million to fund five RTSSP projects. The revised recommended grant amount is a result of application review related to construction cost refinements and scope of work clarifications. All five of the recommended projects are anticipated to be implemented by the local jurisdictions in fiscal year 2024-25. Additional details on the RTSSP-recommended projects are provided in Attachment C. The table below provides an overall summary of the funding recommendations: 2024 CTFP Call Summary ($ in millions) RCP 6 RTSSP 5 Total 11Number of Applications Recommended for Approval Amount Recommended for Approval (escalated)$18.72 $12.89 $31.61 These recommendations are consistent with the 2024 guidelines approved by the Board. As such, staff recommends programming $31.61 million for 11 projects under the RCP and RTSSP. These awards bring the total amount of M2 grants by OCTA to local agencies to more than $556 million since 2011 in support of the development of a safe, efficient, and modern roadway system. A map displaying the 2024 RCP and RTSSP recommended project awards is provided in Attachment D.     City Council 13 – 11 10/15/2024 Comprehensive Transportation Funding Programs –Page 4 2024 Call for Projects Programming Recommendations The recommendations were presented to both the OCTA Technical Steering Committee (TSC) and TAC in March 2024, and both committees voted to support staff’s recommendations. The TSC and TAC asked questions related to the difference between the funding target and the awards. The committees also discussed working with staff to review the guidelines as part of the next funding cycle in response to inflationary cost pressures, maintaining an aging roadway network, and consideration for multimodal solutions. The funding target for each year’s RCP and RTSSP call is established based on a cash flow estimate that considers M2 revenues and existing awards. It also assumes the continuation of annual calls into the future at a similar annual target. Any funds not awarded simply stay in the cash flow in the same program for future years. This is relevant because there appears to be a significant funding need, which may manifest within the next two to five years based on capital improvement plans submitted by the local jurisdictions. The M2 Ordinance requires M2 funds dedicated to specific projects and programs, such as the RCP and RTSSP, to be used for its voter-approved intent. The CTFP guidelines fulfill this commitment to the taxpayers. Staff will work to provide the TAC with more details on near-term anticipated projects, as well as a better understanding of the M2 voter commitments and opportunities to address some of the current issues through other means. Next Steps With Board approval of these recommendations, staff will initiate the execution of letter agreements between OCTA and the appropriate local jurisdictions. As these projects advance, staff will continue to monitor their status and project delivery through the semi-annual review process. Summary Programming recommendations that will award $31.61 million to 11 projects in M2 2024 RCP and RTSSP funds are presented for Board approval.     City Council 13 – 12 10/15/2024 Comprehensive Transportation Funding Programs –Page 5 2024 Call for Projects Programming Recommendations Attachments A. B. 2024 Measure M2 Call for Projects – Applications Received 2024 M2 Regional Capacity Program (Project O) Call for Projects – Programming Recommendations C. D. 2024 M2 Regional Traffic Signal Synchronization Program (Project P) Call for Projects – Programming Recommendations 2024 Recommended Project O & P Awards Map Prepared by:Approved by: Adrian Salazar Kia Mortazavi Senior Transportation Funding Analyst (714) 560-5363 Executive Director, Planning (714) 560-5741     City Council 13 – 13 10/15/2024 ATTACHMENT A 2024 Measure M2 Call for Projects – Applications Received Regional Capacity Program (Project O) Applications Total M2 RequestAgency Dana Point Project Fund Phase Match Rate Match Total Cost 687,000Stonehill Drive Improvement Project ACE ENG 25%$ $ $ $ $ 515,250 $ $ $ $ $ 171,750 $ $ $ $ $ Garden Grove Irvine Garden Grove Boulevard/Harbor Boulevard Intersection Improvement Jeffery Road and Barranca Parkway Intersection Improvements Crown Valley Parkway Westbound Improvement Project ICE ICE CON ROW, CON ROW, CON ENG 25% 25% 25% 25% 25% 4,274,963 1,104,221 11,177,179 2,365,200 1,424,987 368,074 5,699,950 1,472,295 14,902,905 3,153,600 Laguna Niguel Santa Ana Yorba Linda ACE ACE ICE 3,725,726 788,400Dyer Road Improvements (SR-55 to 700' E/O Pullman Street) Yorba Linda Boulevard/Savi Ranch Parkway Improvements ROW $1,971,000 $657,000 $2,628,000 REQUESTED TOTALS $21,407,813 $7,135,937 $28,543,750 Regional Traffic Signal Synchronization Program (Project P) Applications Total M2 RequestAgencyProject1FundSignalsMatch Rate Match Total Cost Anaheim Ball Road-Taft Avenue Traffic Signal Synchronization Project2 RTSSP 37 20%$ $ $ $ 1,756,774 1,498,451 2,974,355 2,655,656 $ $ $ $ 439,194 $ $ $ $ 2,195,968 Laguna Hills Paseo De Valencia - Moulton Parkway Confluence Bypass Corridor Alicia Parkway RTSSP Project RTSSP RTSSP 20 40 20% 20% 374,613 743,589 663,914 1,873,064 3,717,944 3,319,570 Laguna Niguel Rancho Santa Margarita Antonio Parkway - Avenida De Las Banderas - Avenida Empresa RTSSP Project Kraemer Boulevard/Glassell Street/Grand Avenue RTSSP Corridor RTSSP RTSSP 38 62 20% 20%Santa Ana $4,647,224 $1,161,806 $5,809,030 REQUESTED TOTALS $13,532,460 $3,383,116 $16,915,576 Acronyms: E/O - East of ACE - Arterial Capacity Enhancements CON - Construction ENG - Engineering ICE - Intersection Capacity Enhancements M2 - Measure M2 OCTA - Orange County Transportation Authority ROW - Right-of-Way RTSSP - Regional Traffic Signal Synchronization Program SR-55 - State Route 55 1. The City of San Clemente submitted but then withdrew a Project P application totaling $473k for timing work on El Camino Real that overlapped with OCTA's Countywide Baseline Project.     City Council 13 – 14 10/15/2024 ATTACHMENT B 2024 M2 Regional Capacity Program (Project O) Call for Projects - Programming Recommendations Fiscal Year M2 Funding Engineering M2 Funding Right-of-Way M2 Funding Construction* Total M2 Funding Estimated Match Total Programming Match RateAgencyProjectFundPhase Dana Point 24/25 Stonehill Drive Improvement Project1 ACE ENG $330,000 $ $ $ $ $ 330,000 $ $ $ $ $ 110,000 $440,000 6,087,856 1,353,485 12,603,371 3,153,600 25% Garden Grove Boulevard/Harbor Boulevard Intersection Improvement2Garden Grove Irvine 25/26 25/26 ICE ICE CON $ $ $ $ 3,957,107 926,065 3,957,107 1,015,113 9,452,528 2,365,200 2,130,750 338,372 $ $ $ $ 35% 25% 25% 25% 25% Jeffery Road and Barranca Parkway Intersection Improvements3 ROW, CON $ $ 89,049 24/25, Crown Valley Parkway Westbound 25/26 Improvement Project4 ROW, CONLaguna Niguel Santa Ana Yorba Linda ACE ACE ICE 1,781,514 7,671,014 2,365,200 3,150,842 788,400Dyer Road Improvements (SR-55 to 700' E/O Pullman Street)24/25 24/25 ENG Yorba Linda Boulevard/Savi Ranch Parkway Improvements5 ROW $1,601,700 $1,601,700 $533,900 $2,135,600 PROGRAMMING TOTALS $330,000 $3,472,263 $14,919,385 $18,721,648 $7,052,264 $25,773,912 *Includes escalation of 2.6% for all right-of-way and construction projects programmed for fiscal year 2025/26. Acronyms: ACE - Arterial Capacity Enhancements ICE - Intersection Capacity Enhancements CON - Construction M2 - Measure M2 CTFP - Comprehensive Transportation Funding Programs ROW - Right-of-Way SR-55 - State Route 55 E/O - East of MPAH - Master Plan of Arterial Highways OCTA - Orange County Transportation AuthorityENG - Engineering 1. Applicant requested additional funding but award is reduced to reflect eligibility of items within project scope. Total project cost is $687k. The OCTA grant plus local match is listed as $440K; an additional $247k will be needed from local sources. 2. Applicant requested additional funding but award is reduced to reflect eligibility of items within project scope and correct match reduction. Total project cost is $6.48 million. The OCTA grant plus local match is listed as $6.08 million; an additional $548k is to come from local sources. 3. Applicant requested additional funding but award is reduced to reflect eligibility of items within project scope. Total project cost is $1.47 million. The OCTA grant plus local match is $1.35 million; an additional $158K is to come from local sources. 4. Applicant requested additional funding but award is reduced to reflect eligibilty of items within project scope. The recommended grant includes a minor exception to the CTFP guidelines to allow work within 600 feet from intersection for the benefit of the MPAH to reach a logical terminus on Forbes Road, south of the intersection. Total project cost is $14.5 million. The OCTA grant plus local match is $12.6 million; an additional $2.21 million is to come from local sources. 5. Applicant requested additional funding but award is reduced to reflect eligibility of items within project scope. The recommended grant includes a minor exception to the CTFP guidelines to allow work within a 600 feet from intersection for the benefit of the MPAH to reach a logical terminus on Mirage Street. Total project cost is $2.63 million. The OCTA grant plus local match is $2.14 million; an additional $492k is to come from local sources.     City Council 13 – 15 10/15/2024 ATTACHMENT C 2024 M2 Regional Traffic Signal Synchronization Program (Project P) Call for Projects - Programming Recommendations M2 Funding Primary Implementation M2 Funding Operations & Maintenance Fiscal Year Total M2 Funding Total ProgrammingAgencyProject1Match 342,650 Match Rate Anaheim 24/25 Ball Road-Taft Avenue Traffic Signal Synchronization Project2 $1,264,038 1,274,666 2,765,019 2,466,004 $ $ $ $ 106,560 73,440 $ $ $ $ 1,370,598 $ $ $ $ $ $ $ $ 1,713,248 1,685,132 3,738,274 3,267,005 20% Laguna Hills 24/25 Paseo De Valencia - Moulton Parkway Confluence Bypass Corridor3,4 $ $ $ 1,348,106 2,990,619 2,613,604 337,026 747,655 653,401 20% 20% 20% 20% Laguna Niguel Rancho Santa Margarita Santa Ana 24/25 Alicia Parkway RTSSP Project5 225,600 147,600Antonio Parkway - Avenida De Las Banderas - Avenida Empresa24/25 RTSSP Project6 24/25 Kraemer Boulevard/Glassell Street/Grand Avenue RTSSP Corridor7 $ $ 4,425,166 $ $ 143,360 696,560 $ $ 4,568,526 $ $ 1,142,132 3,222,864 $ $ 5,710,658 PROGRAMMING TOTALS 12,194,893 12,891,453 16,114,317 Acronyms: M2 - Measure M2 RTSSP - Regional Traffic Signal Synchronization Program 1. The City of San Clemente submitted but then withdrew a Project P application totaling $473k for timing work on El Camino Real that overlapped with OCTA's Countywide Baseline Project. 2. Project partners include Caltrans and City of Orange. 3. Project partner includes City of Laguna Woods. 4. Coordination with Alicia Parkway RTSSP project to achieve minimum signal count. 5. Project partners include Cities of Aliso Viejo, Caltrans, Laguna Hills, and Mission Viejo. 6. Project partners include Caltrans and County of Orange. 7. Project partners include Cities of Anaheim, Brea, Caltrans, Placentia, and Orange.     City Council 13 – 16 10/15/2024 2024 Recommended Project O & P Awards ATTACHMENT D LA HABRA BREALOS ANGELES SAN BERNARDINO PLACENTIAFULLERTON YORBA LINDA Yorba Linda Yorba Linda Boulevard/Savi Ranch Parkway Improvements BUENA PARK RIVERSIDE Santa Ana ANAHEIM Kraemer Boulevard/Glassell Street/Grand Avenue RTSSP Corridor VILLA PARK STANTON Anaheim ORANGEBall Road-Taft Avenue Traffic Signal Synchronization Project GARDEN GROVE ! WESTMINSTER UNINCORPORATEDGarden Grove Garden Grove Boulevard/Harbor Boulevard Intersection Improvement SANTA ANA TUSTIN ORANGE COUNTYFOUNTAIN VALLEY Santa Ana Dyer RoadHUNTINGTON BEACH Improvements Rancho Santa Margarita Antonio Parkway-IRVINE Irvine Avenida De Las Banderas- Avenida Empresa!Jeffrey Road and Barranca Parkway Intersection ImprovementsCOSTA MESA RTSSP Project LAKE FORESTLaguna Hills Paseo de Valencia- Moulton Parkway Confluence Bypass Corridor RANCHO SANTA MARGARITA MISSION VIEJONEWPORT BEACH LAGUNA WOODS Laguna Niguel Alicia Parkway RTSSP ProjectLAGUNA HILLSALISO VIEJO Laguna Niguel Crown Valley Parkway Westbound Improvement Project LAGUNA BEACH !Project O Locations LAGUNA NIGUEL Project P Corridors SAN JUAN Source: OCTA CAPISTRANO RTSSP – Regional Traffic Signal Synchronization Program Z 0 2 4 DANA POINT Dana Point Stonehill Drive Improvement Project SAN CLEMENTE Miles 4/22/2024 RTSSP - Regional Traffic Signal Synchronization Program     City Council 13 – 17 10/15/2024 Comprehensive Transportation Funding Programs 2024 Call for Projects Programming Recommendations     City Council 13 – 18 10/15/2024 Background Program Project O Project P Goals and Objective Project O provides funding to complete the MPAH. In addition, the program provides for intersection improvements and other projects to help improve street operations and reduce congestion. Project P targets to coordinate over 2,000 signalized intersections in the County across jurisdictional boundaries including cities, County of Orange, and Caltrans. % of M2 Allocation 10% of M2 Net Revenues 4% of M2 Net Revenues Call Amount (on average) Approximately $30 million awarded per call. Approximately $10.5 million awarded per call. Impact Through 13 calls, 180 projects awarded, more than $387 million (includes leveraged external funds). Through 13 calls, 112 projects awarded, more than $137 million (includes leveraged external funds). Call – Call for projects Caltrans – California Department of Transportation MPAH - Master Plan of Arterial Highways M2 – Measure M2 2     City Council 13 – 19 10/15/2024 Regional Capacity Program Project O ExamplesCloses gaps in the local road network Improves intersections to enhance street operations Provides better interfaces with the highway system Bastanchury Road Improvements Project O funds awarded to date: $363.4 million Newport Boulevard Improvements City of Brookhurst Street Improvements Grand Avenue Improvements City of Santa Ana City of Yorba LindaCity of Anaheim Newport Beach 3     City Council 13 – 20 10/15/2024 Regional Traffic Signal Synchronization Project P ExamplesReduces travel times, stops, and delays Invests in future- proofing the system Improves traffic flow and makes the system more efficient Project P funds awarded to date: $129.4 million Irvine Center Drive / Edinger Avenue City of Irvine Marguerite Parkway City of Edinger Avenue City of Fountain Valley Mission Viejo 4     City Council 13 – 21 10/15/2024 Staff Recommendations • Approve the 2024 RCP to fund six projects, totaling $18.72 million • Approve the 2024 RTSSP to fund five projects, totaling $12.89 million RCP - Regional Capacity Program RTSSP - Regional Traffic Signal Synchronization Program 5     City Council 13 – 22 10/15/2024 Project O Recommendations Approve six projects totaling $18.72 million in RCP funds • $12.15 million for roadway improvements • $6.57 million for intersection enhancements 6     City Council 13 – 23 10/15/2024 Project P Recommendations Approve five projects totaling $12.89 million in RTSSP funds ▪ Improvements to194 signals along 50 miles of streets ▪ Coordination of traffic flow across 12 local jurisdictions 7     City Council 13 – 24 10/15/2024 2024 Call Timeline and Milestones • March 27, 2024 – Technical Advisory Committee • May 6, 2024 – Regional Transportation Planning Committee • May 13, 2024 – OCTA Board Final Approval • July 1, 2024 – Programming of 2024 Project O & Project P Grants (subject to Board Approval) Board – Board of Directors OCTA – Orange County Transportation Authority 8     City Council 13 – 25 10/15/2024 EXHIBIT 4     City Council 13 – 26 10/15/2024 Public Works Agency www.santa-ana.org/public-works Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Purchase Order Contracts for Fire Hydrants and Hydrant Parts AGENDA TITLE Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24-063) (Non-General Fund) RECOMMENDED ACTION Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as-needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one-year term expiring October 14, 2025, with provisions for four, one-year renewal options. Vendor Core & Main LP Location Santa Ana, CA Ferguson Enterprises, LLC Santa Ana, CA GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency (PWA)’s Water Resources Division oversees and maintains daily operations of the water system and sanitary sewer system. The City’s water system is composed of approximately 478 miles of water mains, supplying the City’s drinking water, along with a sanitary sewer system of approximately 390 miles of sewer mains, serving 333,000 water valves, 4,855 fire hydrants, as well as over 8,200 sewer manholes and clean-outs. This contract provides the equipment and parts for the fire hydrant replacement program. This program ensures satisfactory operations of fire hydrants while meeting regulatory compliance requirements. This is achieved through annual inspections and testing of hydrants. The City’s goal is to inspect and service all hydrants within a one- year period. Invitation for Bids (IFB) No. 24-063 was advertised on April 30, 2024 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:     City Council 14 – 1 10/15/2024 Aggregate Purchase Order Contracts for Fire Hydrants and Hydrant Parts October 15, 2024 Page 2 4 5 9 9 225 Vendors notified 18 Santa Ana vendors notified 17 Vendors downloaded the bid packet 4 Bids received 3 Bids received from Santa Ana vendors Bids were solicited, opened on May 28, 2024, and evaluated (Exhibit 1). Four bids were submitted by the IFB deadline, and three were determined to be responsive to the specifications and met the City’s requirements. The bid submitted by S-J Supply Co. Inc. was deemed non-responsive as it did not meet the requirements of the IFB. The bids submitted by Core & Main LP and Ferguson Enterprises, LLC were determined to be the lowest, responsible, and responsive to the City’s specifications. To ensure sufficient resources are available at all times, staff recommends awarding aggregate blanket order contracts to Core & Main LP and Ferguson Enterprises, LLC. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and available in the Water System Maintenance, Miscellaneous Operating Expenses (06017641-63001) expenditure account for Fiscal Year 2024-25. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for carry forward to FY 2025-26. Funds will be budgeted in future fiscal years for City Council consideration. Fiscal Year Accounting Unit – Account # Fund Description Accounting Unit, Account Description Amount FY 24-25 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $187,500 FY 25-26 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $250,000 FY 26-27 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $250,000 FY 27-28 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $250,000 FY 28-29 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $250,000     City Council 14 – 2 10/15/2024 Aggregate Purchase Order Contracts for Fire Hydrants and Hydrant Parts October 15, 2024 Page 3 4 5 9 9 Fiscal Year Accounting Unit – Account # Fund Description Accounting Unit, Account Description Amount FY 29-30 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $62,500 EXHIBIT(S) 1. Bid Abstract Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 14 – 3 10/15/2024 BIDDER LOCATION TOTAL Core & Main LP Santa Ana, CA 729,589$ Ferguson Enterprises LLC Santa Ana, CA 731,892$ United Water Works, Inc.Santa Ana, CA 744,901$ Fire Hydrants and Hydrant Parts (Bid No. 24-063) ABSTRACT OF BIDS EXHIBIT 1     City Council 14 – 4 10/15/2024 Public Works Agency www.santa-ana.org/public-works Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Large Water Services Vault and Meter Apparatus Improvements AGENDA TITLE Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three-year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two-year extension (Core Agreement No. 2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency’s Water Resources Division (Division) oversees the daily operations and maintenance of the City’s water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,150 metered service connections. The City is in the process of delivering the Automated Metering Infrastructure (AMI) project, which will replace or retrofit all of the existing, manually-read water meters in the City with smart meters capable of communicating water consumption and other system information to both the utility and the customer. The Division has identified approximately 400 locations where the vault, valves, or other apparatus serving large water meters are in need of rehabilitation or replacement. Performing this work in coordination with the AMI project will provide operational and economic efficiencies, and should reduce the amount of time customers are without water. On July 16, 2024, the Public Works Agency released Request for Proposal (RFP) No. 24-089 for qualified firms to provide large water services vault and meter apparatus     City Council 15 – 1 10/15/2024 Large Water Services Vault and Meter Apparatus Improvements October 15, 2024 Page 2 4 6 0 1 improvements. The RFP was advertised on the City’s online bid management and publication system, PlanetBids, with proposals due on August 8, 2024. System records indicate a total of 745 vendors were notified via PlanetBids, with 35 vendors downloading bidding documents. A total of five responsive proposals were received and reviewed by staff based on criteria outlined in the RFP. The following table summarizes the responding firms and their ranking: Firm Location Rank Mike Prlich and Sons, Inc.Baldwin Park, CA 1 T.E. Roberts, Inc.Irvine, CA 2 Big Ben, Inc.Irvine, CA 3 J&L Constructors, Inc.Huntington Beach, CA 4 G&A Nelos Construction, Inc.Lake Elsinore, CA 5 Dominguez General Engineering, Inc.Pomona, CA Not Responsive Staff recommends awarding agreements to Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. (Exhibits 2-5). ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT All funds are available for expenditure in Fiscal Year 2024-2025 budget, and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2025-26. Fiscal Year Accounting Unit - Account # Fund Description Accounting Unit, Account Description Amount 2024-25 06017646- 62300 Water Water Meter Services, Contract Services - Professional $1,450,000 2025-26 06017646- 62300 Water Water Meter Services, Contract Services - Professional $4,000,000 2026-27 06017646- 62300 Water Water Meter Services, Contract Services - Professional $2,000,000 Optional Two-Year Extension     City Council 15 – 2 10/15/2024 Large Water Services Vault and Meter Apparatus Improvements October 15, 2024 Page 3 4 6 0 1 Fiscal Year Accounting Unit - Account # Fund Description Accounting Unit, Account Description Amount 2027-28 06017646- 62300 Water Water Meter Services, Contract Services - Professional $25,000 2028-29 06017646- 62300 Water Water Meter Services, Contract Services - Professional $25,000 TOTAL $7,500,000 EXHIBIT(S) 1. RFP No. 24-089 2. Agreement with Mike Prlich and Sons, Inc. 3. Agreement with T.E. Roberts, Inc. 4. Agreement with Big Ben, Inc. 5. Agreement with J&L Constructors, Inc. Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 15 – 3 10/15/2024 REQUEST FOR PROPOSAL NO.: 24-089 FOR LARGE WATER SERVICES VAULT AND METER APPARATUS IMPROVEMENTS Approved for Release: CITY OF SANT A ANA PUBLIC WORKS AGENCY 220 S Daisy Avenue, Building A Santa Ana, CA 92703 Leif Lovegren Project Manager (714)647-3327 Office LLovegren@santa-ana.org � Nabiiaba, PE Executive Director Public Works Agency KEY RFP DATES: The schedule below is tentative and subject to change at the discretion of City, with appropriate notice to prospective Proposers. Issue Date: Deadline for Requests for Information: Proposal Due Date: Projected Award Date: Tuesday, July 16, 2024 Thursday, August 1, 2024; at 12:00 P.M. Thursday, August 8, 2024; at 2:00 P.M. Tuesday,October8,2024 EXHIBIT 1     City Council 15 – 4 10/15/2024 CITY OF SANTA ANA TABLE OF CONTENTS I. BACKGROUND ........................................................................................................................... 3 II. OVERVIEW OF PROJECT .......................................................................................................... 3 III. TERM OF AGREEMENT ............................................................................................................ 3 IV. MINIMUM QUALIFICATIONS ...................................................................................................... 3 V. RESPONSE TO RFP .................................................................................................................. 3 VI. CERTIFICATIONS (ATTACHMENTS) ......................................................................................... 7 VII. REFERENCES ............................................................................................................................ 8 VIII. MINIMUM SCOPE AND LIMIT OF INSURANCE ......................................................................... 8 IX. SELECTION PROCEDURES & CRITERIA ................................................................................. 8 X. WITHDRAWALS........................................................................................................................ 10 XI. GENERAL TERMS AND CONDITIONS .................................................................................... 10 XII. AWARD OF AGREEMENT ........................................................................................................ 14 XIII. IMPLEMENTATION ................................................................................................................... 15 EXHIBITS Exhibits provided herein for Proposers’ reference only. EXHIBIT I – SCOPE OF SERVICES EXHIBIT II – SAMPLE AGREEMENT ATTACHMENTS A PROPOSER’S CERTIFICATION, PROPOSAL PRICING B REFERENCES C PROPOSER’S STATEMENT D NON-COLLUSION AFFIDAVIT E NON-LOBBYING CERTIFICATION F NON-DISCRIMINATION CERTIFICATION G SUBCONTRACTOR DESIGNATION FORM     City Council 15 – 5 10/15/2024 CITY OF SANTA ANA I. BACKGROUND The City of Santa Ana, California, is rich in culture and pride, the county seat of Orange County, and encompasses an area of approximately 27 square miles. For more information, please visit https://www.santa-ana.org/ II. OVERVIEW OF PROJECT The City of Santa Ana (City) is seeking Proposals from qualified contractors (Proposers) to provide Large Water Services Vault and Meter Apparatus Improvement services. See EXHIBIT I for complete Scope of Services. The term “Vendor”, “Proposer”, “Firm”, “Consultants”, and “Contractor” shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP). III. TERM OF AGREEMENT The anticipated term of the agreement is for an initial period of three (3) years. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed five (5) years. IV. MINIMUM QUALIFICATIONS 1) Contractor must have been in business continuously for the most recent five (5) years prior to the date of this RFP. 2) Minimum three (3) most recent years of experience performing similar services as those detailed in the Scope of Services section of this RFP. V. RESPONSE TO RFP A. SUBMITTAL INSTRUCTIONS It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City’s Bid Management System, PlanetBids. No other form of submittal will be accepted. PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at: http://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-    City Council 15 – 6 10/15/2024 CITY OF SANTA ANA 1771. Questions of an operational nature may be directed to the City’s assigned Buyer. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. All notifications, updates and addenda will be posted online on PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. B. COMMUNICATION / CONTACT WITH CITY STAFF Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned Project Coordinator(s), and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City’s Bid Management System, PlanetBids. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager(s). C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the “Addenda/Emails” tab. D. EXCEPTIONS Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or Contract terms and conditions must be submitted by the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Should the Proposer be considered for award recommendation and progress into the negotiations phase, the requests for exceptions or modifications to the City’s terms and conditions will be discussed at that time. The City will not accept any requests after the deadline for questions and reserves the right to reject or strike any requests for exceptions or additional terms and conditions related to Agreement, RFP, and insurance and indemnification terms and conditions. E. ADDENDA Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City’s PlanetBids system, https://www.planetbids.com/portal/portal.cfm?CompanyID=20137.     City Council 15 – 7 10/15/2024 CITY OF SANTA ANA Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. F. UNDERSTANDING PROPOSAL It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting proposals, Proposers assert that they have fully read the RFP and any addenda issued by the City, the proposed Contract and any other Contract Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Contract Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Contract Document shall be submitted to the City by the deadline to submit requests for information or clarification/questions set forth herein. G. PROPOSAL CONTENTS Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged. 1. Statement of Qualifications (SOQ) SOQ must include a Table of Contents and be limited to a maximum of 20 pages (excluding City’s required Certifications listed in Section VIII below; Proposal Cover Letter, section dividers, table of contents, front/back cover pages). The page limitation includes all appendices, attachments, and supplemental information. Additionally, SOQ must include the following: a. Cover Letter Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include type of business entity. Cover Letter shall not exceed one page. Cover letter must be addressed to the following City Project Manager: Leif Lovegren, Project Manager City of Santa Ana – Public Works Agency 220 S. Daisy Avenue, M-85 Santa Ana, CA 92703 b. Services Provided A description of proposed services to be provided and how they meet the needs of the City as described in EXHIBIT I – Scope of Services. c. Agreement Statement Proposal shall include a statement outlining your concurrence or reference to concerns previously submitted with any and all provisions contained in EXHIBIT II – Sample Agreement of this RFP (if any).     City Council 15 – 8 10/15/2024 CITY OF SANTA ANA d. Firm and Team Experience Proposal shall include a profile of the firm’s experience including the following: i. A general description of the firm, including size and number of employees working directly with the City on this agreement. ii. Firm’s nearest address serving the City of Santa Ana and headquarters address. iii. Name and contact information of the supervising Project Manage/Principal Agent, to be assigned to the agreement. The Project Manager/Principal Agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited to an interview. iv. Resumes for all key staff proposed describing relevant experience. e. Proposed Work Plan Proposal shall include a statement demonstrating the firm’s understanding of the Scope of Services. Additionally, proposed work plan shall include Proposers’: i. Anticipated approach to performing services as specified herein; ii. Suggestions or special concerns the evaluation committee should take into consideration (if any); iii. Description of deliverables and implementation plan. Proposer shall submit a general description of the deliverables, implementation plan, and timeline. f. References Attachment B – References shall be submitted for similar projects performed for state and/or similar government clients. 2. Cost Proposal All Proposers are required to submit a fixed rate fee with their Cost Proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Cost Proposal must include a payment schedule if applicable. City reserves the right to negotiate compensation and/or payment schedule prior to award of any resulting agreement. If providing hourly rate sheets, Proposer shall not include rate ranges or averages. The City shall not provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer’s cost proposal fee structure. Any language related to travel reimbursement shall be stricken from the document by the City and if not stricken, shall be deemed invalid.     City Council 15 – 9 10/15/2024 CITY OF SANTA ANA Proposals shall be valid for a minimum of one hundred eighty (180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City. Pricing shall remain firm for the entire initial Agreement term. Thereafter, any proposed pricing adjustment for follow-on renewal periods shall be submitted to the City Representative in writing at least ninety (90) days prior to the new Agreement term. The City reserves the right to accept, reject, or negotiate any proposed pricing adjustment not to exceed the Bureau of Labor Statistics Consumer Price Index (CPI) data as follows; Los Angeles-Long Beach-Anaheim, CA; All Urban Consumers; Not Seasonally Adjusted; annualized change comparing the most recent month’s reported data to the same month of the prior year. (This information may be found on the U.S. Department of Labor’s website at www.bls.gov.) H. PROTEST PROCEDURES Only respondents who have actually submitted a proposal may file a “protest” to an RFP with the City’s Purchasing Department. In order for a Proposer’s protest to be considered valid, the protest must: 1. Be filed in writing before 5:00 p.m. of the 5th business day following the posting of RFP Results/Notice of Intent to Award on the City’s online bidding system; 2. Clearly identify the specific irregularity or accusation; 3. Clearly identify the specific City staff determination or recommendation being protested; 4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and 5. Include all relevant, supporting documentation with the protest at time of filing. If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest is valid, the City’s Purchasing manager, or other designated City staff member, shall review the basis of the protest and ask relevant information. The decision from the Purchasing Manager, or his/her designee, is final and no further appeals will be considered. VI. CERTIFICATIONS (ATTACHMENTS) In addition to the SOQ, Narrative/Technical Proposal, and Cost Proposal, the following forms, included in this RFP, shall be signed and included as part of the proposal submittal package: · Attachment A: Proposer’s Certification and Proposal Item Pricing · Attachment B: References · Attachment C: Proposer’s Statement · Attachment D: Non-Collusion Affidavit · Attachment E: Non-Lobbying Certification · Attachment F: Non-Discrimination Certification · Attachment G: Subcontractor Designation Form     City Council 15 – 10 10/15/2024 CITY OF SANTA ANA The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any commitment will be awarded pursuant to this RFP or otherwise. PLEASE NOTE: · All forms above must be signed by a representative of the Firm that is legally authorized to contractually bind the Proposer. · City will not waive notarization requirement when applicable on any of the required attachments. VII. REFERENCES Contractor shall provide three (3) references from other similar public agencies for which services similar to those specified in this RFP have been performed, including contact names and telephone numbers. Use ATTACHMENT B – References. The respondent grants permission for the City to contact any individuals listed as references. City may disqualify a Proposer if: · References fail to substantiate Proposer’s description of services and deliverables provided; or · References fail to support that Proposer has a continuing pattern of providing capable, productive, and skilled personnel, or · City is unable to reach the point of contact with reasonable effort. It is the Proposer’s responsibility to inform the point of contact(s) of normal City working hours. VIII. MINIMUM SCOPE AND LIMIT OF INSURANCE See EXHIBIT II – Sample Agreement IX. SELECTION PROCEDURES & CRITERIA A. Evaluation: The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth below.     City Council 15 – 11 10/15/2024 CITY OF SANTA ANA B. Scoring Criteria: Proposers will be ranked by the review committee based on the following criteria: C. Rankings: A final score will be calculated for each submitted proposal and used to rank Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the contract to any proposer(s) with a score above 70. The review committee will evaluate proposers based on their response to the RFP and the City evaluation criteria set forth above. D. Interviews: The review committee may invite the proposers to interview. If invited to interview, Proposers must be prepared to include key personnel in the interview and/or presentation. The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into a contract without holding interviews, or further discussions. E. Selection: The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion. If proposal fails to satisfy any requirements outlined in this RFP, it may be considered non-responsive and may be rejected. The City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommend the qualified Proposers to the City Council or City Manager for award of contract, as appropriate. CATEGORY POINTS Responsiveness to RFP · Proposal’s compliance with the requirements of this RFP. · Scope of Services offered including ability to provide optional services. · The value to any new and/or innovative product or service suggestions or other new ideas and enhancements. 30 Understanding of Need · Include milestones of completion of key tasks, to be completed by specific team members. 35 Relevant Project Experience/Schedule of Delivery · Relevant project experience within the last 5 years, including experience with public agencies. · The experience, resources, and qualifications of the firm and individuals assigned to this account, including manager, supervisor and assigned staff. 30 References · References that are similar in size and project scope to the City. 5 TOTAL POSSIBLE SCORE 100     City Council 15 – 12 10/15/2024 CITY OF SANTA ANA X. WITHDRAWALS Proposers are responsible for verifying all prices and information before submitting a proposal. Prior to the proposal due date, the Proposer or Proposer’s representative may withdraw the proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonic withdrawals are not permissible. XI. GENERAL TERMS AND CONDITIONS A. AMERICANS WITH DISABILITIES ACT The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 (“ADA”), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any contract entered into by the awarded Contractor (or any subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph. B. CITY BUSINESS LICENSE The selected proposer must obtain a City of Santa Ana Business License prior to the execution of a contract and must provide a copy to the Buyer assigned to this RFP. The awarded party shall maintain a current business license throughout the term of the resulting contract. Procedure to obtain a City of Santa Ana Business License is available by contacting the Finance and Management Services, Business Tax Office at (714) 647-5447 or on the City’s website: www.santa-ana.org C. CITY RIGHT TO REJECT The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal. D. CONFLICT OF INTEREST Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the City. This obligation shall apply to the Contractor; the Contractor’s employees, agents, and Subcontractors associated with accomplishing work and services hereunder. The Contractor’s efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of the City. Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. No person, firm, or subsidiary thereof who has been awarded this Contract may be awarded a Contract for the provision of services, the delivery of supplies, or the provision of any other related action which is required, suggested, or otherwise deemed appropriate as an end product of this Contract. Therefore, Contractor is precluded from contracting for any work recommended as a result of this Contract.     City Council 15 – 13 10/15/2024 CITY OF SANTA ANA E. CONTRACTOR’S EXPENSE Pre-Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to entering into a formal contract. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre- contractual expenses are not to be included in the cost proposal. Pre-contractual expenses include, but are not limited to, preparation of the proposal, submission of the proposal and additional information, attendance at pre-proposal conference, negotiating any matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the contract. Other Expenses: The Contractor will be responsible for all costs related to photo copying, telephone communications, fax communications, and parking while on City sites during the performance of work and services under this Contract. F. CONTRACTOR’S PROJECT MANAGER/KEY PERSONNEL Except as formally approved by the City, the key personnel identified in Contractor’s proposal shall be the individuals who will actually complete the work. Changes in staffing must be reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor’s Project Manager and key personnel under the awarded contract. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded contract. The City shall review and approve the appointment of the replacement for the Contractor’s personnel. Said approval shall not be unreasonably withheld. Standards of Conduct: Contractor’s personnel shall be courteous and maintain good working relationships with all stakeholders, state or outside agencies, other team members and staff within the City. G. COST PROPOSAL The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees shall be payable to the awarded Subcontractor for implementation of their proposal. H. DATA RETENTION Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City. All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded contract will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the contract. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act.     City Council 15 – 14 10/15/2024 CITY OF SANTA ANA I. DRUG-FREE WORKPLACE The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Failure to comply with these requirements may result in suspension of payments under the Contract or termination of the contract or both, and the Contractor may be ineligible for award of any future City contracts. J. EXAMINATION Proposer represents that it has thoroughly examined and become familiar with the services and responsibilities required this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City’s objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated. Any irregularities or lack of clarity in the RFP should be brought to the designated City Contact/Project Manager’s attention as soon as possible so that corrective addenda may be furnished to prospective Proposers. Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected. K. EXECUTION OF AGREEMENT Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II – Sample Agreement of this RFP. If a Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP, the City reserves the right to disqualify them without any further obligation L. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. M. JOINT OFFERS/SUBCONSULTANTS Where two or more Proposers desire to submit a single proposal in response to this RFP, they should do so on a prime sub-consultant basis. The City intends to contract with a single firm, also known as the prime, and not with multiple firms doing business as a joint venture. Should the use of sub-consultants be offered, the Proposer shall provide the same assurances of competence for the sub-consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub-consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer. The proposer is responsible for all the actions taken by their sub-contractor. The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors. N. INDEPENDENT CONTRACTOR Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City.     City Council 15 – 15 10/15/2024 CITY OF SANTA ANA Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers’ compensation or other fringe benefits of any kind through City. O. LITIGATION STATUS Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures. P. NEGOTIATIONS The City reserves the right to negotiate final contract terms with any Proposer selected. The contract between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the RFP, any modifications and clarifications to the awarded Contractor’s proposal, and the awarded Contractor’s proposal. Specific exceptions to this general rule may be noted in the final executed contract. Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP. Q. NON-PAYMENTS Note that payments will NOT be made for any unsatisfactory work until corrected. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30) working days to cure the alleged breach. R. OWNERSHIP OF DOCUMENTS The City has permanent ownership of all directly connected and derivative materials produced under this contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the City and may be used by the City as it may require without additional cost to the City. Contractor shall provide the City copies of documents upon its request at any time. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City. S. PARKING The City will not provide free parking and/or reimbursement for the cost of parking while providing services and conducting business with the City. T. PROFESSIONAL STANDARDS Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractor is performing work, but shall be responsive only to the requests of the City’s Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee.     City Council 15 – 16 10/15/2024 CITY OF SANTA ANA Contractor acknowledges that City locations consist of public-use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professional standards in attire, decorum, and interaction with the public and City personnel. U. PROJECT MANAGER The selected Proposer will assume responsibility for all services in its proposal. The selected Proposer shall identify a sole point of contact, Project Manager, with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. V. PROPOSAL VALIDITY Services, pricing, and warranties indicated in a Proposer’s Proposal must be valid for a period of 180 days at minimum after the submission of the Proposal. W. PUBLIC AGENCIES Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Contract, subject to Contractor’s acceptance. The City is not liable or responsible for any obligations related to a subsequent contract between Contractor and another public agency. X. PUBLIC RECORDS Proposals will become public record after the award of a contract unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. Y. SUBCONTRACTORS Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposed Subcontractor must sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read and will agree to abide by the awarded Contractor’s obligations. Any Subcontractor proposed after award of contract must be approved by the City before commencement of work. The City will look solely to the awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Contractor shall not be relieved for the non-performance of any or all Subcontractors. XII. AWARD OF AGREEMENT Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final contract terms. A. EXECUTION OF AGREEMENT A standard agreement is included as EXHIBIT II Sample Agreement of this RFP. “Proposer” will hereinafter be referred to as “Consultant” or “Contractor” in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds,     City Council 15 – 17 10/15/2024 CITY OF SANTA ANA insurance documents and contents of the payment information packet have been received and approved. XIII. IMPLEMENTATION A. KICK-OFF MEETINGS The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling. B. NOTICE TO PROCEED Prior to issuance of a formal Notice to Proceed (NTP), Consultants shall provide all required bonds, insurance documents, and contents of the Information Packet for review and approval by the City. “On-Call” contracts require the City Project Managers to request a project/task proposal from Consultants on an “as-needed” basis. Proposals will then be evaluated by City Staff and written NTPs will be issued accordingly per task order.     City Council 15 – 18 10/15/2024 CITY OF SANTA ANA Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana (City) intends to select up to three (3) qualified contractors to provide construction services for the City’s large water service vaults and meter apparatus at up to 400 locations throughout the City. These services vary depending on the meter size (3” – 10”). Each contractor selected will enter into a Construction Services Agreement to provide such services. Throughout the term of the Construction Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. A separate Notice-to-Proceed (NTP) will be issued based on an agreed-upon specific scope of services and fee for each task order. The Contractor may utilize in-house staff and/or sub- contractors to complete each task order. For specialized work for which the prime contractor shall require a sub-contractor, the prime contractor shall serve as an administrative liaison between the City and the sub-contractor, and include these administrative costs in their proposed project management fees. Prime contractor mark-ups for sub-contractor work will not be allowed. SCOPE OF SERVICES The City is currently in the process of implementing an Automated Metering Infrastructure (AMI) program for water service connections in the City. The installation of meters is ongoing, however, the City of Santa Ana Public Works Agency desires to engage a contractor for Large Water Service Vault and Meter Apparatus Improvements. The Contractor shall provide construction services including, but not limited to, rehabilitating or replacing water meter vaults, replacing large water meters, replacing water meter valves and water meter apparatus appurtenances as needed. DESCRIPTION OF WORK The Contractor will be expected to conduct a site survey of each meter location and assess current field conditions of each meter assembly and apparatus prior to ordering any materials necessary to complete each meter replacement. All water meter system valves and meter related appurtenances shall be operable upon new meter installation. The work may consist of removing the existing analog water meter and replacing with a new digital smart meter per the specifications provided by the City. It may, alternatively, consist of replacing additional equipment but not limited to water meter valves, spools, and fittings as needed. Upon installation, the new water meter shall be configured to enable wireless communication. In addition, the work may consist of demolishing and removing an existing substandard water EXHIBIT I SCOPE OF SERVICES     City Council 15 – 19 10/15/2024 CITY OF SANTA ANA meter vault and replacing it with a new vault. In the event field conditions require, the installation of water meter vaults and decks shall be as specified in City Standard Plan No. 1403D. All vaults shall be recessed flush with existing pavement to avoid tripping hazards. It is the contractor’s responsibility to provide alternatives to the project manager. It shall be the Contractor’s responsibility to mobilize, deliver all materials to site, provide traffic control per the WATCH manual, restore and cleanup site, and provide any incidentals required to complete the work in place. All water service turn offs shall be coordinated with the City and the affected resident. The Contractor shall notify property owner/tenants to be affected, a minimum of 72 hours in advance of work being performed. Under no circumstances shall a customer be without water service for more than 4 hours. CONTRACTOR RESPONSIBILITIES The Contractor shall provide all labor, materials, services, and equipment necessary for the completion of the work entailed as specified by the project manager, standard plans and project specifications detailed herein. All work shall be in accordance with applicable trade practices, workmanship, meet warranties and shall conform to all applicable laws, codes and regulations. All work that cannot be completed within one day shall be steel plated and safe for pedestrian or vehicular traffic. If the vault is located within a vehicle travel lane, the steel plate shall be recessed to street grade. Business hours are considered from 7:00 A.M. to 5:00 P.M. (Monday through Friday). Any time outside of business hours of operation may be considered after hours/weekends. The Contractor shall provide all necessary traffic control and obtain permits as necessary. All work will be scheduled upon confirmation of scope and cost and completed within the time agreed upon for each specific item of work. The Contractor may not begin work before receiving a written Notice to Proceed by the City’s Project Manager. All services, equipment and materials provided by the Contractor must be in accordance with all applicable Federal, State and local regulations, laws, and codes. CITY REPONSIBILITIES The City will provide access to the information in its possession and systems/software platforms relevant to the preparation of the required information in the RFP. The City will provide smart meters and antennas required for each location. In addition, the City will conduct field survey with the Contractor and provide available as-built/record information. Selected contractors are expected to perform a substantial review of the project’s schedule and milestones to-date, and be familiar with all software platforms and data sources being utilized. FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be     City Council 15 – 20 10/15/2024 CITY OF SANTA ANA structured as follows: The fee proposal shall include the Contractor’s standard hourly fee schedule, and/or project fee schedule where applicable and as outline in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a contractor. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 3. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 4. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 5. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 15 – 21 10/15/2024 CITY OF SANTA ANA CONSULTANT AGREEMENT CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this day of , 20__ by and between ___________________________________________________________, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. The City desires to retain a Consultant having special skill and knowledge in the field of: B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $xxxxxx. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on [enter a Start Date or “the date first written above”] for a number (#) year term with the option for the City to grant up to a number (#)-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social EXHIBIT II SAMPLE AGREEMENT     City Council 15 – 22 10/15/2024 CITY OF SANTA ANA security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE (Subject to revision per RMD requirements) Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. If Vendor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Vendor’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Vendor’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Vendor under this Agreement. 3. For any claims related to this contract, Vendor’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.     City Council 15 – 23 10/15/2024 CITY OF SANTA ANA 4. A severability of interest provision must apply for all the additional insureds, ensuring that Vendor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, 20 Civic Center Plaza, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Vendor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Vendor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Vendor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.     City Council 15 – 24 10/15/2024 CITY OF SANTA ANA 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City.     City Council 15 – 25 10/15/2024 CITY OF SANTA ANA Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council     City Council 15 – 26 10/15/2024 CITY OF SANTA ANA City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, ------- Agency City of Santa Ana 20 Civic Center Plaza (M-xx) P.O. Box 1988 Santa Ana, California 92702 Fax: To Contractor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement. c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk Acting City Manager First & Last Name Title Consultant Firm Name Address City, State, Zip Fax:     City Council 15 – 27 10/15/2024 CITY OF SANTA ANA APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Assistant City Attorney Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency SAMPLE ONLY (name) (title)     City Council 15 – 28 10/15/2024 CITY OF SANTA ANA Contractor shall submit additional labor, material and equipment rates along with the Fee Schedule. Contractor’s labor and equipment rate sheet shall list rates for all labor designations, equipment and materials. Specify and estimate any other costs associated with the system. Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Prior to commencement of services, Contractor shall provide separate quotes, upon request by the City, which shall be approved by the City’s Public Works Agency. PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. __________________________________________________________________________________ LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS __________________________________________________________________________________ BUSINESS ADDRESS __________________________________________________________________________________ PRINTED NAME OF AUTHORIZED AGENT TITLE __________________________________________________________________________________ SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS __________________________________________________________________________________ FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) __________________________________________________________________________________ CITY OF SANTA ANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT A PROPOSER’S CERTIFICATION, PROPOSAL PRICING     City Council 15 – 29 10/15/2024 CITY OF SANTA ANA List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: __________________________________________________________________________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: __________________________________________________________________________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT B REFERENCES     City Council 15 – 30 10/15/2024 CITY OF SANTA ANA Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City’s legal holidays), or the funds, check, draft, or proposer’s bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer’s bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm________________________________________________________________________________ Signed and Printed Name: ______________________________________________________________ Title ________________________________________________________________________________ Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT C PROPOSER’S STATEMENT     City Council 15 – 31 10/15/2024 CITY OF SANTA ANA (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed____________________________________________________________________________ State of ________, County of __________________________________________________________ Subscribed and sworn to (or affirmed) before me on this________ day of_____________, 20____, by ________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. ________________________ Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT D NON-COLLUSION AFFIDAVIT     City Council 15 – 32 10/15/2024 CITY OF SANTA ANA The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT E NON-LOBBYING CERTIFICATION     City Council 15 – 33 10/15/2024 CITY OF SANTA ANA The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract ATTACHMENT F NON-DISCRIMINATION CERTIFICATION     City Council 15 – 34 10/15/2024 CITY OF SANTA ANA or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.     City Council 15 – 35 10/15/2024 EXHIBIT 2 AGREEMENT TO PROVIDE LARGE WATER SERVICES VAULT AND METER APPARATUS IMPROVEMENTS THIS AGREEMENT is made and entered into on this 15th day of October 2024 by and between Mike Prlich and Sons, Inc. (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. B. C. On July 16, 2024, the City issued Request for Proposal No. 24-089, by which it sought a contractor to provide large water services vaults and meter apparatus improvements for the City’s water system. Contractor submitted a proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-089. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. Contractor is one of four (4) contractors selected to provide services under RFP 24-089. The total aggregate amount to be expended for all services provided under RFP 24-089 during the term of this Agreement shall not exceed $7,500,000. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3.TERM     City Council 15 – 36 10/15/2024 This Agreement shall commence on the date first written above for 3-year term with the option for the City to grant one 2-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6.INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall procure and maintain for the duration of the contract, and for 5 years thereafter, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees, and sub-contractors. Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 0001 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than     City Council 15 – 37 10/15/2024 $3,000,000 per occurrence and $5,000,000 in the aggregate. Umbrella and excess insurance policies can be used to meet the required limits. 2. Automobile Liability (AL). Insurance Services Office Form CA 0001 covering Code 1(any auto), with combined single limit no less than $2,000,000. 3. Workers’ Compensation (WC). As required by the State of California, with statutory limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident, policy, employee for bodily injury or disease. 4. Surety Bonds as described below. These insurance requirements shall not in any way act to reduce coverage that is broader or includes higher limits than the minimums shown above. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Insurance provided under this contract shall not contain any restrictions or limitations which are inconsistent with City’s rights under this contract. Self-Insured Retentions Self-insured retentions must be declared to and approved by City. At the option of City, Contractor shall cause its insurer(s) to reduce or eliminate such self-insured retentions as respects City; or Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers are to be covered as additional insureds on Contractor’s CGL and AL policies with respect to liability arising out of work operations performed by or on behalf of Contractor including materials, parts, and equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of Contractor. Additional insured status can be provided in the form of an endorsement to Contractor’s insurance. 2. For any claims related to this project, Contractor’s insurance coverage shall be primary insurance coverage as respects City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by City of Santa Ana, its City Council, officers, officials, employees, agents, or volunteers shall not contribute with it. 3. A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 4. Contractor hereby grants to City a waiver of subrogation which any insurer of said Contractor may acquire against City of Santa Ana, its City Council, officers, officials, employees, agents and volunteers” by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement(s) that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from any insurer(s). 5. Each insurance policy required by this clause shall provide that coverage shall not be canceled, suspended, voided, reduced in scope or in limits, non-renewed by the carrier, or materially changed except     City Council 15 – 38 10/15/2024 after thirty (30) days prior written notice has been given to City and ten (10) days prior written notice of policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Leif Lovegren, 215 S. Center Street, Santa Ana, CA 92703. The name and location of project must be indicated in the Description of Operations section of each certificate. Builder’s Risk (Course of Construction) Insurance Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name City of Santa Ana as a loss payee as its interest may appear. If the project does not involve new or major reconstruction, at the option of City, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at City’s site. Claims Made Policies If any coverage required is written on a claims-made coverage form: 1. The retroactive date must be shown, and this date must be before the execution date of the contract. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of work. 3. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of work. 4. A copy of the claims reporting requirements must be submitted to City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to CITY. Waiver of Subrogation Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Contractor, its employees, agents and sub-contractors. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause). A statement on a Certificate(s)/Evidence of Insurance will not be accepted in lieu of the actual endorsements required herein. Failure to obtain the required documents prior to the work beginning shall not waive     City Council 15 – 39 10/15/2024 Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. Sub-Contractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. For CGL coverage, sub-contractors shall provide coverage with a form at least as broad as CG 20 38 04 13. Surety Bonds Contractor shall provide the following Surety Bonds: 1. Bid Bond 2. Performance Bond 3. Payment Bond 4. Maintenance Bond The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California. Failure to Maintain Insurance Coverage If Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this contract, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this contract at any time and obtain damages from Contractor resulting from said breach. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 7.INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising     City Council 15 – 40 10/15/2024 from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8.INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9.RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10.CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11.CONFLICT OF INTEREST CLAUSE     City Council 15 – 41 10/15/2024 Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12.NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15.TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a.As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.     City Council 15 – 42 10/15/2024 b.Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17.JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18.PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency     City Council 15 – 43 10/15/2024 City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Contractor: Michael A. Prlich Mike Prlich and Sons, Inc. 5103 Elton Street Baldwin Park, CA 91706 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. c. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Contractor is providing services not contemplated by this Agreement. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page]     City Council 15 – 44 10/15/2024 Digitally signed by Nabil SabaNabil Saba Date: 2024.09.30 09:37:06 -07'00'     City Council 15 – 45 10/15/2024 EXHIBIT A - SCOPE OF WORK CITY OF SANTA ANA EXHIBIT I SCOPE OF SERVICES Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana (City) intends to select up to three (3) qualified contractors to provide construction services for the City’s large water service vaults and meter apparatus at up to 400 locations throughout the City. These services vary depending on the meter size (3” – 10”). Each contractor selected will enter into a Construction Services Agreement to provide such services. Throughout the term of the Construction Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. A separate Notice-to-Proceed (NTP) will be issued based on an agreed-upon specific scope of services and fee for each task order. The Contractor may utilize in-house staff and/or sub- contractors to complete each task order. For specialized work for which the prime contractor shall require a sub-contractor, the prime contractor shall serve as an administrative liaison between the City and the sub-contractor, and include these administrative costs in their proposed project management fees. Prime contractor mark-ups for sub-contractor work will not be allowed. SCOPE OF SERVICES The City is currently in the process of implementing an Automated Metering Infrastructure (AMI) program for water service connections in the City. The installation of meters is ongoing, however, the City of Santa Ana Public Works Agency desires to engage a contractor for Large Water Service Vault and Meter Apparatus Improvements. The Contractor shall provide construction services including, but not limited to, rehabilitating or replacing water meter vaults, replacing large water meters, replacing water meter valves and water meter apparatus appurtenances as needed. DESCRIPTION OF WORK The Contractor will be expected to conduct a site survey of each meter location and assess current field conditions of each meter assembly and apparatus prior to ordering any materials necessary to complete each meter replacement. All water meter system valves and meter related appurtenances shall be operable upon new meter installation. The work may consist of removing the existing analog water meter and replacing with a new digital smart meter per the specifications provided by the City. It may, alternatively, consist of replacing additional equipment but not limited to water meter valves, spools, and fittings as needed. Upon installation, the new water meter shall be configured to enable wireless communication. In addition, the work may consist of demolishing and removing an existing substandard water     City Council 15 – 46 10/15/2024 CITY OF SANTA ANA meter vault and replacing it with a new vault. In the event field conditions require, the installation of water meter vaults and decks shall be as specified in City Standard Plan No. 1403D. All vaults shall be recessed flush with existing pavement to avoid tripping hazards. It is the contractor’s responsibility to provide alternatives to the project manager. It shall be the Contractor’s responsibility to mobilize, deliver all materials to site, provide traffic control per the WATCH manual, restore and cleanup site, and provide any incidentals required to complete the work in place. All water service turn offs shall be coordinated with the City and the affected resident. The Contractor shall notify property owner/tenants to be affected, a minimum of 72 hours in advance of work being performed. Under no circumstances shall a customer be without water service for more than 4 hours. CONTRACTOR RESPONSIBILITIES The Contractor shall provide all labor, materials, services, and equipment necessary for the completion of the work entailed as specified by the project manager, standard plans and project specifications detailed herein. All work shall be in accordance with applicable trade practices, workmanship, meet warranties and shall conform to all applicable laws, codes and regulations. All work that cannot be completed within one day shall be steel plated and safe for pedestrian or vehicular traffic. If the vault is located within a vehicle travel lane, the steel plate shall be recessed to street grade. Business hours are considered from 7:00 A.M. to 5:00 P.M. (Monday through Friday). Any time outside of business hours of operation may be considered after hours/weekends. The Contractor shall provide all necessary traffic control and obtain permits as necessary. All work will be scheduled upon confirmation of scope and cost and completed within the time agreed upon for each specific item of work. The Contractor may not begin work before receiving a written Notice to Proceed by the City’s Project Manager. All services, equipment and materials provided by the Contractor must be in accordance with all applicable Federal, State and local regulations, laws, and codes. CITY REPONSIBILITIES The City will provide access to the information in its possession and systems/software platforms relevant to the preparation of the required information in the RFP. The City will provide smart meters and antennas required for each location. In addition, the City will conduct field survey with the Contractor and provide available as-built/record information. Selected contractors are expected to perform a substantial review of the project’s schedule and milestones to-date, and be familiar with all software platforms and data sources being utilized. FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be     City Council 15 – 47 10/15/2024 CITY OF SANTA ANA structured as follows: The fee proposal shall include the Contractor’s standard hourly fee schedule, and/or project fee schedule where applicable and as outline in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a contractor. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 3. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 4. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 5. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 15 – 48 10/15/2024 EXHIBIT B - FEE PROPOSAL City of Santa Ana Requst for Proposal No: 24-89 - Cost Propoal, Part I - Labor Rates LARGE WATER SERVICES VAULT AND METER APPARATUS IMPROVEMENTS Mike Prlich and Sons, Inc. Labor Rates w/ 20% mark-up CRAFT TIME 2024 Rate 2025 Rate 2026 Rate Laborer App. 6 ST $ $ $ 86.00 118.00 $ 123.00 149.00 $ 156.00 $90.00 $ $ $ 94.00 128.00 163.00 OT DT Laborer Grp. 4 ST $ $ $ 114.00 $ 119.00 153.00 $ 160.00 191.00 $ 199.00 $ $ $ 124.00 167.00 207.00 OT DT Teamster Grp. 5 ST $ $ $ 128.00 $ 134.00 170.00 $ 177.00 210.00 $ 219.00 $ $ $ 140.00 184.00 228.00 OT DT Operator Eng. Grp. 8 ST $ $ $ 147.00 $ 153.00 197.00 $ 205.00 248.00 $ 158.00 $ $ $ 160.00 214.00 165.00 OT DT Foreman ST $ $ $ 201.00 $ 209.00 263.00 $ 274.00 336.00 $ 350.00 $ $ $ 218.00 285.00 364.00 OT DT Project Manager ST $ $ $ 207.00 $ 216.00 271.00 $ 282.00 345.00 $ 359.00 $ $ $ 225.00 294.00 374.00 OT DT     City Council 15 – 49 10/15/2024 Mike Prlich and Sons, Inc. 5103 Elton Street Baldwin Park, CA 91706 626/813-1700City of Santa Ana Request for Proposal No: 24-8 - Cost Proposal - Part II - Equipment Rates LARGE WATER SERVICES VAULT AND METER APPARATUS IMPROVEMENTS Mike Prlich and Sons, Inc. A. General Equipment Utility Truck Hourly Hourly $ $ 75.00 65.00Pick-Up Truck A. Compressors and Pnuematic Equipment Air Compressor 49.5 HP Hourly Hourly $ $ 65.00 17.0090 lb Jack Hammer C. Portable Generators Generator small Hourly Hourly $ $ 23.00 52.00Generator45-49 KVA D. Portable Lighting Light Tower Hourly $24.00 E. Traffic Control Equipment & Shoring /Bracing Arrow Board Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily $ $ $ $ $ $ $ $ $ $ $ $ 140.00 200.00 9.00 Changeable Message Board Type I, II, III Barricades w/ Lighthing Type I, II, III Barricades w/o Lighthing Traffic Control Delineators, 36" and 28" Cones 8'x5' Non-Skid Traffic Plate, 1" 8'x10' Non-Skid Traffic Plate, 1" 8'x12' Non-Skid Traffic Plate, 1" 8'x15' Non-Skid Traffic Plate, 1" Hydraulic Shores 7.00 per 100 100.00 12.00 14.00 16.00 20.00 35.00 400.00 275.00 Trench Shield 8 x 12 8 x 8Trench Shield F. Excavation Equipment Backhoe Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 98.00 65.00 165.00 270.00 80.00 75.00 65.00 75.00 120.00 30.00 90.00 100.00 68.00 50.00 150.00 Mini Excavator Small Excavator 30k 50kMedium Excavator Wheel Loader Skid Steer Loader Attachment Hoe Ram Attachment Cold Planer Concrete Saw walk behind 500 Gallon Water Trailer 2000 Gallon Water Truck 10-Wheel Dump Truck Bobtail Dump Truck 3-axle Trailer Low Bed (5-axle) w/ truck G. Compaction Equipment Roller/Compactor Daily Daily $ $ 26.00 15.00Jumping Jack 1 of 1     City Council 15 – 50 10/15/2024 EXHIBIT 3     City Council 15 – 51 10/15/2024     City Council 15 – 52 10/15/2024     City Council 15 – 53 10/15/2024     City Council 15 – 54 10/15/2024     City Council 15 – 55 10/15/2024     City Council 15 – 56 10/15/2024     City Council 15 – 57 10/15/2024     City Council 15 – 58 10/15/2024     City Council 15 – 59 10/15/2024 Nabil Saba Digitally signed by Nabil Saba Date: 2024.09.30 09:38:46 -07'00'     City Council 15 – 60 10/15/2024     City Council 15 – 61 10/15/2024     City Council 15 – 62 10/15/2024     City Council 15 – 63 10/15/2024     City Council 15 – 64 10/15/2024 AGREEMENT TO PROVIDE LARGE WATER SERVICES VAULT AND METER APPARATUS IMPROVEMENTS THIS AGREEMENT is made and entered into on this 15th day of October 2024 by and between Big Ben, Inc. (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. On July 16, 2024, the City issued Request for Proposal No. 24-089, by which it sought a contractor to provide large water services vaults and meter apparatus improvements for the City’s water system. B.Contractor submitted a proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-089. C.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. Contractor is one of four (4) contractors selected to provide services under RFP 24-089. The total aggregate amount to be expended for all services provided under RFP 24-089 during the term of this Agreement shall not exceed $7,500,000. b.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3.TERM EXHIBIT 4     City Council 15 – 65 10/15/2024 This Agreement shall commence on the date first written above for 3-year term with the option for the City to grant one 2-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6.INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall procure and maintain for the duration of the contract, and for 5 years thereafter, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees, and sub-contractors. Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1.Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 0001 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than     City Council 15 – 66 10/15/2024 $3,000,000 per occurrence and $5,000,000 in the aggregate. Umbrella and excess insurance policies can be used to meet the required limits. 2. Automobile Liability (AL). Insurance Services Office Form CA 0001 covering Code 1(any auto), with combined single limit no less than $2,000,000. 3. Workers’ Compensation (WC). As required by the State of California, with statutory limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident, policy, employee for bodily injury or disease. 4. Surety Bonds as described below. These insurance requirements shall not in any way act to reduce coverage that is broader or includes higher limits than the minimums shown above. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Insurance provided under this contract shall not contain any restrictions or limitations which are inconsistent with City’s rights under this contract. Self-Insured Retentions Self-insured retentions must be declared to and approved by City. At the option of City, Contractor shall cause its insurer(s) to reduce or eliminate such self-insured retentions as respects City; or Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers are to be covered as additional insureds on Contractor’s CGL and AL policies with respect to liability arising out of work operations performed by or on behalf of Contractor including materials, parts, and equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of Contractor. Additional insured status can be provided in the form of an endorsement to Contractor’s insurance. 2. For any claims related to this project, Contractor’s insurance coverage shall be primary insurance coverage as respects City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by City of Santa Ana, its City Council, officers, officials, employees, agents, or volunteers shall not contribute with it. 3. A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 4. Contractor hereby grants to City a waiver of subrogation which any insurer of said Contractor may acquire against City of Santa Ana, its City Council, officers, officials, employees, agents and volunteers” by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement(s) that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from any insurer(s). 5. Each insurance policy required by this clause shall provide that coverage shall not be canceled, suspended, voided, reduced in scope or in limits, non-renewed by the carrier, or materially changed except     City Council 15 – 67 10/15/2024 after thirty (30) days prior written notice has been given to City and ten (10) days prior written notice of policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Leif Lovegren, 215 S. Center Street, Santa Ana, CA 92703. The name and location of project must be indicated in the Description of Operations section of each certificate. Builder’s Risk (Course of Construction) Insurance Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name City of Santa Ana as a loss payee as its interest may appear. If the project does not involve new or major reconstruction, at the option of City, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at City’s site. Claims Made Policies If any coverage required is written on a claims-made coverage form: 1. The retroactive date must be shown, and this date must be before the execution date of the contract. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of work. 3. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of work. 4. A copy of the claims reporting requirements must be submitted to City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to CITY. Waiver of Subrogation Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Contractor, its employees, agents and sub-contractors. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause). A statement on a Certificate(s)/Evidence of Insurance will not be accepted in lieu of the actual endorsements required herein. Failure to obtain the required documents prior to the work beginning shall not waive     City Council 15 – 68 10/15/2024 Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. Sub-Contractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. For CGL coverage, sub-contractors shall provide coverage with a form at least as broad as CG 20 38 04 13. Surety Bonds Contractor shall provide the following Surety Bonds: 1. Bid Bond 2. Performance Bond 3. Payment Bond 4. Maintenance Bond The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California. Failure to Maintain Insurance Coverage If Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this contract, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this contract at any time and obtain damages from Contractor resulting from said breach. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 7.INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising     City Council 15 – 69 10/15/2024 from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE     City Council 15 – 70 10/15/2024 Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.     City Council 15 – 71 10/15/2024 b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency     City Council 15 – 72 10/15/2024 City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Contractor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Contractor is providing services not contemplated by this Agreement. c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] Sep Sharifi Big Ben, Inc. 4790 Irvine Blvd. #105-404 Irvine, CA 92620     City Council 15 – 73 10/15/2024 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez, City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney By: Kyle Nellesen Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Work Agency Sep Sharifi CEO Nabil Saba Digitally signed by Nabil Saba Date: 2024.09.30 09:40:26 -07'00'     City Council 15 – 74 10/15/2024 CITY OF SANTA ANA Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana (City) intends to select up to three (3) qualified contractors to provide construction services for the City’s large water service vaults and meter apparatus at up to 400 locations throughout the City. These services vary depending on the meter size (3” – 10”). Each contractor selected will enter into a Construction Services Agreement to provide such services. Throughout the term of the Construction Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. A separate Notice-to-Proceed (NTP) will be issued based on an agreed-upon specific scope of services and fee for each task order. The Contractor may utilize in-house staff and/or sub- contractors to complete each task order. For specialized work for which the prime contractor shall require a sub-contractor, the prime contractor shall serve as an administrative liaison between the City and the sub-contractor, and include these administrative costs in their proposed project management fees. Prime contractor mark-ups for sub-contractor work will not be allowed. SCOPE OF SERVICES The City is currently in the process of implementing an Automated Metering Infrastructure (AMI) program for water service connections in the City. The installation of meters is ongoing, however, the City of Santa Ana Public Works Agency desires to engage a contractor for Large Water Service Vault and Meter Apparatus Improvements. The Contractor shall provide construction services including, but not limited to, rehabilitating or replacing water meter vaults, replacing large water meters, replacing water meter valves and water meter apparatus appurtenances as needed. DESCRIPTION OF WORK The Contractor will be expected to conduct a site survey of each meter location and assess current field conditions of each meter assembly and apparatus prior to ordering any materials necessary to complete each meter replacement. All water meter system valves and meter related appurtenances shall be operable upon new meter installation. The work may consist of removing the existing analog water meter and replacing with a new digital smart meter per the specifications provided by the City. It may, alternatively, consist of replacing additional equipment but not limited to water meter valves, spools, and fittings as needed. Upon installation, the new water meter shall be configured to enable wireless communication. In addition, the work may consist of demolishing and removing an existing substandard water EXHIBIT I SCOPE OF SERVICES EXHIBIT A - SCOPE OF WORK     City Council 15 – 75 10/15/2024 CITY OF SANTA ANA meter vault and replacing it with a new vault. In the event field conditions require, the installation of water meter vaults and decks shall be as specified in City Standard Plan No. 1403D. All vaults shall be recessed flush with existing pavement to avoid tripping hazards. It is the contractor’s responsibility to provide alternatives to the project manager. It shall be the Contractor’s responsibility to mobilize, deliver all materials to site, provide traffic control per the WATCH manual, restore and cleanup site, and provide any incidentals required to complete the work in place. All water service turn offs shall be coordinated with the City and the affected resident. The Contractor shall notify property owner/tenants to be affected, a minimum of 72 hours in advance of work being performed. Under no circumstances shall a customer be without water service for more than 4 hours. CONTRACTOR RESPONSIBILITIES The Contractor shall provide all labor, materials, services, and equipment necessary for the completion of the work entailed as specified by the project manager, standard plans and project specifications detailed herein. All work shall be in accordance with applicable trade practices, workmanship, meet warranties and shall conform to all applicable laws, codes and regulations. All work that cannot be completed within one day shall be steel plated and safe for pedestrian or vehicular traffic. If the vault is located within a vehicle travel lane, the steel plate shall be recessed to street grade. Business hours are considered from 7:00 A.M. to 5:00 P.M. (Monday through Friday). Any time outside of business hours of operation may be considered after hours/weekends. The Contractor shall provide all necessary traffic control and obtain permits as necessary. All work will be scheduled upon confirmation of scope and cost and completed within the time agreed upon for each specific item of work. The Contractor may not begin work before receiving a written Notice to Proceed by the City’s Project Manager. All services, equipment and materials provided by the Contractor must be in accordance with all applicable Federal, State and local regulations, laws, and codes. CITY REPONSIBILITIES The City will provide access to the information in its possession and systems/software platforms relevant to the preparation of the required information in the RFP. The City will provide smart meters and antennas required for each location. In addition, the City will conduct field survey with the Contractor and provide available as-built/record information. Selected contractors are expected to perform a substantial review of the project’s schedule and milestones to-date, and be familiar with all software platforms and data sources being utilized. FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be     City Council 15 – 76 10/15/2024 CITY OF SANTA ANA structured as follows: The fee proposal shall include the Contractor’s standard hourly fee schedule, and/or project fee schedule where applicable and as outline in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a contractor. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 3. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 4. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 5. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 15 – 77 10/15/2024 Big Ben Engineering, Inc. 4790 Irvine Blvd. #105-404 Irvine, CA 92620 Standard Time (per hour) Overtime (per hour) Double Time (per hour) 120.00$ 180.00$ 240.00$ 120.00$ 180.00$ 240.00$ 98.00$ 147.00$ 196.00$ 95.00$ 142.50$ 190.00$ 70.00$ 105.00$ 140.00$ 185.00$ 277.50$ 370.00$ 95.00$ 142.50$ 190.00$ A/C Grinder w/ Broom 125.00$ Arrow board 15.00$ Blade 500.00$ Cement Mixer 10.00$ Compaction Testing 125.00$ Compactor 7.00$ Compressor 20.00$ Concrete/Asphalt Saw 15.00$ Concrete Finisher 100.00$ Dump Truck 110.00$ Excavator (140 – 270 Net HP)130.00$ Excavator (80 – 125 Net HP)60.00$ Hydraulic Breaker, Backhoe 30.00$ Jackhammer 20.00$ Loader Backhoe (70 – 99 Net HP)65.00$ Loader Backhoe (100 – 129 Net HP)60.00$ Pneumatic Tools 10.00$ Power Broom 25.00$ Saw Truck 150.00$ Semi-Truck 110.00$ Skid Steer Loader 35.00$ Skip Loader 45.00$ Street Sweeper 175.00$ Test Pump 30.00$ Trench Plates 175.00$ Tool/Service Truck 25.00$ Vacuum Truck 550.00$ Vibra Plate 10.00$ Whacker Walk Behind Roller 20.00$ Wheel Loader (2 – 3 yards)50.00$ Water Pump 5.00$ Water Truck 40.00$ Zipper (asphalt trencher)40.00$ Company Name Name Sep Sharifi Title President Date 08/06/2024 Big Ben Engineering Labor and Equipment Rate Sheet (BIG BEN 2024) Base Equipment (Owned) Per Hour Base Labor Superintendent/Foreman Operator Pipe layer Laborer Driver Welder Mason *Ovetime multiplier shall be applied to hourly rates only 1/1 EXHIBIT B - FEE PROPOSAL     City Council 15 – 78 10/15/2024 AGREEMENT TO PROVIDE LARGE WATER SERVICES VAULT AND METER APPARATUS IMPROVEMENTS THIS AGREEMENT is made and entered into on this 15th day of October 2024 by and between J&L Constructors, Inc. (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On July 16, 2024, the City issued Request for Proposal No. 24-089, by which it sought a contractor to provide large water services vaults and meter apparatus improvements for the City’s water system. B.Contractor submitted a proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-089. C.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. Contractor is one of four (4) contractors selected to provide services under RFP 24-089. The total aggregate amount to be expended for all services provided under RFP 24-089 during the term of this Agreement shall not exceed $7,500,000. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3.TERM EXHIBIT 5     City Council 15 – 79 10/15/2024 This Agreement shall commence on the date first written above for 3-year term with the option for the City to grant one 2-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall procure and maintain for the duration of the contract, and for 5 years thereafter, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees, and sub-contractors. Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 0001 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than     City Council 15 – 80 10/15/2024 $3,000,000 per occurrence and $5,000,000 in the aggregate. Umbrella and excess insurance policies can be used to meet the required limits. 2. Automobile Liability (AL). Insurance Services Office Form CA 0001 covering Code 1(any auto), with combined single limit no less than $2,000,000. 3. Workers’ Compensation (WC). As required by the State of California, with statutory limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident, policy, employee for bodily injury or disease. 4. Surety Bonds as described below. These insurance requirements shall not in any way act to reduce coverage that is broader or includes higher limits than the minimums shown above. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Insurance provided under this contract shall not contain any restrictions or limitations which are inconsistent with City’s rights under this contract. Self-Insured Retentions Self-insured retentions must be declared to and approved by City. At the option of City, Contractor shall cause its insurer(s) to reduce or eliminate such self-insured retentions as respects City; or Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers are to be covered as additional insureds on Contractor’s CGL and AL policies with respect to liability arising out of work operations performed by or on behalf of Contractor including materials, parts, and equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of Contractor. Additional insured status can be provided in the form of an endorsement to Contractor’s insurance. 2. For any claims related to this project, Contractor’s insurance coverage shall be primary insurance coverage as respects City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by City of Santa Ana, its City Council, officers, officials, employees, agents, or volunteers shall not contribute with it. 3. A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 4. Contractor hereby grants to City a waiver of subrogation which any insurer of said Contractor may acquire against City of Santa Ana, its City Council, officers, officials, employees, agents and volunteers” by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement(s) that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from any insurer(s). 5. Each insurance policy required by this clause shall provide that coverage shall not be canceled, suspended, voided, reduced in scope or in limits, non-renewed by the carrier, or materially changed except     City Council 15 – 81 10/15/2024 after thirty (30) days prior written notice has been given to City and ten (10) days prior written notice of policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Leif Lovegren, 215 S. Center Street, Santa Ana, CA 92703. The name and location of project must be indicated in the Description of Operations section of each certificate. Builder’s Risk (Course of Construction) Insurance Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name City of Santa Ana as a loss payee as its interest may appear. If the project does not involve new or major reconstruction, at the option of City, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at City’s site. Claims Made Policies If any coverage required is written on a claims-made coverage form: 1. The retroactive date must be shown, and this date must be before the execution date of the contract. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of work. 3. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of work. 4. A copy of the claims reporting requirements must be submitted to City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to CITY. Waiver of Subrogation Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Contractor, its employees, agents and sub-contractors. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause). A statement on a Certificate(s)/Evidence of Insurance will not be accepted in lieu of the actual endorsements required herein. Failure to obtain the required documents prior to the work beginning shall not waive     City Council 15 – 82 10/15/2024 Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. Sub-Contractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. For CGL coverage, sub-contractors shall provide coverage with a form at least as broad as CG 20 38 04 13. Surety Bonds Contractor shall provide the following Surety Bonds: 1. Bid Bond 2. Performance Bond 3. Payment Bond 4. Maintenance Bond The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California. Failure to Maintain Insurance Coverage If Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this contract, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this contract at any time and obtain damages from Contractor resulting from said breach. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising     City Council 15 – 83 10/15/2024 from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE     City Council 15 – 84 10/15/2024 Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.     City Council 15 – 85 10/15/2024 b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency     City Council 15 – 86 10/15/2024 City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Contractor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Contractor is providing services not contemplated by this Agreement. c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] Bryson Miller J&L Constructors, Inc. 80 Huntington St., SPC 706 Huntington Beach, CA 92648     City Council 15 – 87 10/15/2024 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez, City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney By: Kyle Nellesen Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Work Agency Bryson Miller CFO Nabil Saba Digitally signed by Nabil Saba Date: 2024.09.30 09:41:47 -07'00'     City Council 15 – 88 10/15/2024 CITY OF SANTA ANA Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana (City) intends to select up to three (3) qualified contractors to provide construction services for the City’s large water service vaults and meter apparatus at up to 400 locations throughout the City. These services vary depending on the meter size (3” – 10”). Each contractor selected will enter into a Construction Services Agreement to provide such services. Throughout the term of the Construction Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. A separate Notice-to-Proceed (NTP) will be issued based on an agreed-upon specific scope of services and fee for each task order. The Contractor may utilize in-house staff and/or sub- contractors to complete each task order. For specialized work for which the prime contractor shall require a sub-contractor, the prime contractor shall serve as an administrative liaison between the City and the sub-contractor, and include these administrative costs in their proposed project management fees. Prime contractor mark-ups for sub-contractor work will not be allowed. SCOPE OF SERVICES The City is currently in the process of implementing an Automated Metering Infrastructure (AMI) program for water service connections in the City. The installation of meters is ongoing, however, the City of Santa Ana Public Works Agency desires to engage a contractor for Large Water Service Vault and Meter Apparatus Improvements. The Contractor shall provide construction services including, but not limited to, rehabilitating or replacing water meter vaults, replacing large water meters, replacing water meter valves and water meter apparatus appurtenances as needed. DESCRIPTION OF WORK The Contractor will be expected to conduct a site survey of each meter location and assess current field conditions of each meter assembly and apparatus prior to ordering any materials necessary to complete each meter replacement. All water meter system valves and meter related appurtenances shall be operable upon new meter installation. The work may consist of removing the existing analog water meter and replacing with a new digital smart meter per the specifications provided by the City. It may, alternatively, consist of replacing additional equipment but not limited to water meter valves, spools, and fittings as needed. Upon installation, the new water meter shall be configured to enable wireless communication. In addition, the work may consist of demolishing and removing an existing substandard water EXHIBIT I SCOPE OF SERVICES EXHIBIT A - SCOPE OF WORK     City Council 15 – 89 10/15/2024 CITY OF SANTA ANA meter vault and replacing it with a new vault. In the event field conditions require, the installation of water meter vaults and decks shall be as specified in City Standard Plan No. 1403D. All vaults shall be recessed flush with existing pavement to avoid tripping hazards. It is the contractor’s responsibility to provide alternatives to the project manager. It shall be the Contractor’s responsibility to mobilize, deliver all materials to site, provide traffic control per the WATCH manual, restore and cleanup site, and provide any incidentals required to complete the work in place. All water service turn offs shall be coordinated with the City and the affected resident. The Contractor shall notify property owner/tenants to be affected, a minimum of 72 hours in advance of work being performed. Under no circumstances shall a customer be without water service for more than 4 hours. CONTRACTOR RESPONSIBILITIES The Contractor shall provide all labor, materials, services, and equipment necessary for the completion of the work entailed as specified by the project manager, standard plans and project specifications detailed herein. All work shall be in accordance with applicable trade practices, workmanship, meet warranties and shall conform to all applicable laws, codes and regulations. All work that cannot be completed within one day shall be steel plated and safe for pedestrian or vehicular traffic. If the vault is located within a vehicle travel lane, the steel plate shall be recessed to street grade. Business hours are considered from 7:00 A.M. to 5:00 P.M. (Monday through Friday). Any time outside of business hours of operation may be considered after hours/weekends. The Contractor shall provide all necessary traffic control and obtain permits as necessary. All work will be scheduled upon confirmation of scope and cost and completed within the time agreed upon for each specific item of work. The Contractor may not begin work before receiving a written Notice to Proceed by the City’s Project Manager. All services, equipment and materials provided by the Contractor must be in accordance with all applicable Federal, State and local regulations, laws, and codes. CITY REPONSIBILITIES The City will provide access to the information in its possession and systems/software platforms relevant to the preparation of the required information in the RFP. The City will provide smart meters and antennas required for each location. In addition, the City will conduct field survey with the Contractor and provide available as-built/record information. Selected contractors are expected to perform a substantial review of the project’s schedule and milestones to-date, and be familiar with all software platforms and data sources being utilized. FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be     City Council 15 – 90 10/15/2024 CITY OF SANTA ANA structured as follows: The fee proposal shall include the Contractor’s standard hourly fee schedule, and/or project fee schedule where applicable and as outline in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a contractor. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 3. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 4. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 5. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 15 – 91 10/15/2024 Cost Sheet DATE:8/8/24 PROJECT NO: PROJECT: PO NO. DESCRIPTION: SHORT DESCRIPTION OF THE WORKDaily Cost Sheet ESTIMATOR: Bryson Miller CONTRACT NO: PO#COMPANY: J & L Constructors Inc. ITE DESCRIPTION Quantity Unit Material Material Price Labor Unit Labor Cost WC/INS Tax 8.75% O & P 10% 1 A Export 0.00 cu yrd $42.00 $0.00 $0.00 $0.00 2 A Pipe 0.00 ft.$21 $0.00 $0.00 $0.00 3 A Asphalt 0.00 cu yrd $125 $0.00 $0.00 $0.00 4 A Grinding 0.00 Ft.$25 $0.00 $0.00 $0.00 5 A Fitting 0.00 Each. $65 $0.00 $0.00 $0.00 6 A copper 0.00 ft.$8 $0.00 $0.00 $0.00 7 B Fuel 0.00 Gal $8.50 $0.00 $0.00 $0.00 8 B Consumables 0.00 Day $50.00 $0.00 $0.00 $0.00 9 B Pumping 0.00 Day $1,466.00 $0.00 $0.00 $0.00 10 C Office Staff 0.00 Hr 55.00$ -$ -$ $ - 11 C Project Manager 0.00 Hr 130.00$ -$ -$ $ - 12 C Foreman 0.00 Hr $120.00 -$ -$ $ - 13 C Operator 0.00 Hr $150.00 -$ -$ $ - 14 C Operator 0.00 Hr $150.00 -$ -$ $ - 15 C Laborer 0.00 Hr $90.00 -$ -$ $ - 16 C Laborer 0.00 Hr $90.00 -$ -$ $ - 17 D Chevy 2500 HD 0.00 Hr $15.62 $0.00 $0.00 $ - 18 D Materials Trailer 0.00 Hr $12.65 $0.00 $0.00 $ - 19 D 35G Mini Ex 0.00 Hr $30.00 $0.00 $0.00 $ - 20 D 289D All-terrain 0.00 Hr $37.00 $0.00 $0.00 $ - 21 D Grinder Attachment 0.00 Hr $25.00 $0.00 $0.00 $ - 22 D Dump Truck 0.00 Hr $37.50 $0.00 $0.00 $ - 23 D Compaction Wheel 0.00 Hr $11.32 $0.00 $0.00 $ - 24 D Air Compressor 0.00 Hr $18.75 $0.00 $0.00 $ - 25 D Air Hammer 0.00 Hr $17.87 $0.00 $0.00 $ - 26 D Whacker 0.00 Hr $15.52 $0.00 $0.00 $ - 27 D Dump Trailer ***0.00 Hr $12.65 $0.00 $0.00 $ - 28 D Toyota Tool Trk 0.00 Hr $13.98 $0.00 $0.00 $ - 29 E Travel Expenses 0.00 Day $575.00 $0.00 $0.00 $ - Subtotals This Sheet Carry Forward-$ 2,633.36$ -$ 785.00$ -$ -$ -$ -$ Grand Total EXHIBIT B - FEE PROPOSAL     City Council 15 – 92 10/15/2024 Public Works Agency www.santa-ana.org/public-works Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: 1601 and 1607 N Bristol Street AGENDA TITLE Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City-owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive-Thru Restaurant or Drive-Thru Café at 1601 and 1607 North Bristol Street by 18 Months (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024-25 from the sale of City-owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11-6741). 3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City-owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405-252- 21 & 22), in the amount of $9,800 (Agreement No. A-2024-XXX). 4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive-thru restaurant or drive-thru café at 1601 and 1607 North Bristol Street by 18 months (Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes     City Council 16 – 1 10/15/2024 1601 and 1607 N Bristol Street October 15, 2024 Page 2 4 6 0 8 DISCUSSION On December 21, 2021, the City Council authorized the City Manager to execute a purchase and sale agreement (PSA) (Exhibit 1) for the sale of 1601 and 1607 North Bristol Street (Exhibit 2) to Southwest Properties Group. The sale from the City to Southwest Properties Group, and a subsequent property transfer to Bristol Center Properties, LLC (Developer), was recorded on May 19, 2022. As part of the PSA, the Developer had to complete the development by November 19, 2024. In 2023, the Developer submitted applications to the City to develop the properties at 1601 and 1607 North Bristol Street into a drive-through coffee restaurant. Subsequently, during the Site Plan review process for the development project, staff determined that a 392 square-foot portion (Exhibit 3) of Bristol Street right of way is situated outside the limits of the street improvements, and that the right of way could be vacated, conveyed to the developer, and incorporated into the private property site to facilitate a more efficient development. The conveyance requires a series of actions concluding with the recommended actions. Background During the course of the Bristol Street Improvement Project, the Public Works Agency acquired properties along the Bristol Street corridor. The City purchased properties at 1601 North Bristol Street (APN 405-252-21) and 1607 North Bristol (APN 405-252-22) to accommodate the Bristol Street Improvements from Washington Street to 17th Street using Orange County Transportation Authority (OCTA) funding that was appropriated for this project. Moreover, following project construction, a 392 square-foot portion of this property (Exhibit 4) remained unused and therefore made available for purposes of exchange or sale. On July 16, 2024, the City Council adopted a resolution to summarily vacate the 392 square-foot portion of excess Bristol Street right of way, and adopted a resolution declaring it as exempt surplus property. The subject 392 square-foot property identified as the Vacation Portion is being disposed of in accordance with the Surplus Lands Act. Following Council adoption of the exempt surplus property resolution, staff submitted the resolution to the California Department of Housing and Community Development (HCD). On September 18, 2024, HCD notified the City that the Property qualifies as exempt surplus land under California Government Code section 54221, subdivision (f)(1)(B) and (E). The purchase price was based on appraised values prepared by a state-licensed appraiser and was based on small size, shape, and lack of independent developability. The proceeds from the sale of this property are considered restricted funds and will be used to fund the Bristol Corridor improvements.     City Council 16 – 2 10/15/2024 1601 and 1607 N Bristol Street October 15, 2024 Page 3 4 6 0 8 Recommendations Staff recommends approval of the recommended actions to transfer ownership of unused and undevelopable land to the adjacent property owner, as authorized under Santa Ana Municipal Code Section 2-706.1 Sale to Owners of Adjoining Property (Exhibit 5). Additionally, the original PSA contained a provision in Section 6.24 to ensure the timely development of the remnant property as a drive-thru restaurant or drive-thru café. The provision, termed Opening Covenant in the PSA, allowed for the City to buy back the property in the event the proposed development was not open for business within 30 months following close of escrow. The opening deadline pursuant to the provisions of the PSA would be November 19, 2024. Despite City staff and the developer’s efforts to diligently and cooperatively further the project, based on the current status of the development and the need to vacate and incorporate adjacent excess Bristol Street right of way into the project site, the opening date will not be met. The agreement amendment (Exhibit 6) changes the allowable timeframe in the Opening Covenant from 30 months to 48 months, an increase of 18 months. The increase would allow sufficient time to complete project entitlements, prepare and approve construction documents, finish construction, and open the business to the public. Staff recommends approval of the recommended actions to extend the deadline to open the business to the public by 18 months to May 19, 2026. Approval of the recommended actions will allow the City to sell such City-owned vacant property acquired with OCTA Right-of-Way restricted grant funds, and return proceeds of $2,989 to the Bristol Street Improvement Project, and funding agency in the amount of $6,811, proportionally based on match requirements, consistent with Comprehensive Transportation Funding Program (CTFP) Cooperative Agreement C-6-0069 between the respective agencies. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The revenue generated will be used to reimburse Bristol Street project expenditures and replenish grants used on acquisition costs, as well as fund additional public improvements along Bristol Street. The sale of this property is expected to lead to other significant economic activity spurred from the development of the Better Buzz coffee restaurant project, such as creating local jobs, sales tax boosts, and increased property tax that will be realized by the City in perpetuity. Additionally, the City will be relieved from the continued maintenance, clean up, and liability from owning this vacant parcel. Approval of the recommended Appropriation Adjustment will recognize the receipt of $2,989 into the Select Street Construction Fund, Sale of Land revenue account (No.     City Council 16 – 3 10/15/2024 1601 and 1607 N Bristol Street October 15, 2024 Page 4 4 6 0 8 05917002-57071) and appropriate the same into the OCTA Bristol Street Corridor Improvements Fund, Improvements Other Than Building expenditure account (No. 05917661-66220). These funds will be available for expenditure on the Bristol Street Corridor Improvement Projects (Exhibit 7) The remaining proceeds of $6,811 will be received in the Measure M Street Construction Fund (Account No. 03201001-20215) for disbursement to OCTA. The table below summarizes the sales price, Bristol revenue and payments to OCTA. Parcel ID Sale Price Bristol Improvement Fund (Account No. 05917661-66220) Reimburse Funding Agency (Account No. 03201001-20215) 1601;1607 Bristol $9,800 $2,989 $6,811 Total $9,800 $2,989 $6,811 EXHIBIT(S) 1. Original Purchase and Sale Agreement 2. Location Map 3. Detail Map 4. Street Level View of Vacation Area 5. Vacation Purchase and Sale Agreement 6. Purchase and Sale Agreement Amendment 7. FY 24-25 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 16 – 4 10/15/2024 EXHIBIT 1     City Council 16 – 5 10/15/2024     City Council 16 – 6 10/15/2024     City Council 16 – 7 10/15/2024     City Council 16 – 8 10/15/2024     City Council 16 – 9 10/15/2024     City Council 16 – 10 10/15/2024     City Council 16 – 11 10/15/2024     City Council 16 – 12 10/15/2024     City Council 16 – 13 10/15/2024     City Council 16 – 14 10/15/2024     City Council 16 – 15 10/15/2024     City Council 16 – 16 10/15/2024     City Council 16 – 17 10/15/2024     City Council 16 – 18 10/15/2024     City Council 16 – 19 10/15/2024     City Council 16 – 20 10/15/2024     City Council 16 – 21 10/15/2024     City Council 16 – 22 10/15/2024     City Council 16 – 23 10/15/2024     City Council 16 – 24 10/15/2024     City Council 16 – 25 10/15/2024     City Council 16 – 26 10/15/2024     City Council 16 – 27 10/15/2024 © 2024 LightBox. All rights reserved.1 66 feet EXHIBIT 2 1601 N. & 1607 N. BRISTOL STREET LOCATION MAP 1601 &1607 N. BRISTOL STREET    City Council 16 – 28 10/15/2024 RSB 3/12LOT 3 LOT 5 LOT 7 N EXHIBIT 3     City Council 16 – 29 10/15/2024 EXHIBIT 4     City Council 16 – 30 10/15/2024     A./?°;B=%.!?*°!8(°?!3*°!-=**67A°"c„TTtTv’ °l°uDQU°FwQ°Uw“U…UQ°lw“}° ˜l°˜°QD¬°}[°:N“}JU… °°+\\TO›¦T°)E’T °J¬°DwQ°JU“©UX°#…l“}q°%Uw“U…°;…}ZU °33%° $ ­T„ °DyQ°˜U°%/AC°:,°?!8A°!°!8! °D°NhD…•U…°Nl“¬°DwQ°u¡{lNlDq°N}Š}…Dœ}w°}…dD|®UQ° DwQ°Uªl“lwd°¡wQU…°“hU°%}w“l“¡“l}w°DwQ°qD¨°}[°™U°?“D“U°}[°%DqlbˆD°@TrrT„°}…°&mŸ ° !° ¡UQ°hU…Uly °#¡¬U…°GQ°?UqqU…° uD¬° JU°…U_‹UQ°“}°N}qqUN“l§Uq¬° D° šU° <EŽT‘ ° DwQ° UDNh° lwQl§lQ¡Dqq¬°D°D°<E°  ! %l“¬° l° ˜U° [UU° luqU°}¨wU…° }[° “hD“°NUŒDlw° …UDq°…}U…•¬° N}zl“lwd° }[ D…}ªluD“Uq¬° °‚¡D…U°_U“ °q}ND“UQ°wUD…°°FwQ°°8}…•h°#…l“}q°?UU“°!;8°8}°  °°   °?H“D°!wD °%DqlbˆD °qUdDqq¬°QUN…lJUQ°lw°+«imKm’°"°DwQ°QYlN“UR°lw +«inLn”°$ °J}“h°D““DNhV°“}°˜l°!fUUuUw“°DwQ°lwN}Š}…D“UQ°lw“}°˜l°!fUUuX“°lw°˜Ul… Uz“o…Už°J¬°—kl°…U_…UwNU°“hU°<„~€T  # AhU°%l“¬°N}w§U¬UQ°“hD“°NUŒDlw°…UDq°…}U…–¬°N}wl“lwd°}[° °ƒ¡D…U°[UU“ q}ND“UQ°D“°D°°GQ°°8}…•h°#…l“}q°?UU“°!;8°8}°  °°   °° 9~„”j°$„n‘”~r°@”„TT” °?Dw“D°!wD °%DqlbˆD °“}°?}¡˜¨U“°;…}U…“lU°-…}¡ °33%°}w°5D¬° ° °¡…¡Dy“°“}°%l“¬°}[°?G“D°!wD°!fUUuUw“°!  °"gTTtTv’°" ° % ?}¢˜¨U“°;…}UlU°-…}¡ °33%°N}w§U¬UQ°°0°8}…š°#…l“}q°?UU“°“}°#¡¬U…°¯}w 5D¬° °° ( #¡¬U…°l°“hU°[UU°luqU°}¨wU…°}[°“hD“°NUŒDlw°…UDq°…}U…–¬°p}¨w°D°°8}…“h #†“}q°?UU“° * 1° °#¡¬U…°¡Mul““UQ°DqlND“l}w°“}°“kU°%lž°“}°QU§Uq}°“kU°…}U…–¬°D“° 8}…š°#…l“}q°?UU“ °DwQ°%l“¬°QU“U‡ozUQ°“hD“°D° °‚¡D…U b}“°}…–o}w°}[°UªNU°#…o“}q°?UU“° …le“°}[°¨D¬°l°l“£D“UQ°}¡“lQU°˜U°UU“°lu…}§UuUw“°qlul“°DwQ°N}¡qQ°}“Uw“lDqq¬°JU°§DND“UQ ° N}w§U¬UQ°“}°˜U°QU§Uq}U… °DwQ°lzN}Š}…D“UQ°lw“}°“hU°…l§D“U°…}U…•¬°l“U°“}°^Nlql“D“U°D°u}…U° U`NlUw“°QU§Uq}uUw“° , :w°2¡q¬° ° °%l“¬°%}¡wNlq°DQ}“UQ°=U}q¡“l}w°  °“}°¡uuF…lq¬°§DND“U “hU°UªNU°#…l“}q°?UU“°…ldh“°}[°¨D¬° - :w°2¡q¬° ° °%l—¬°'}¡yNlq°DQ}“UQ°>U}q¡“l}w° °“}°QUNqD…U°“hU°b‡U… UªNU°#…l“}q°?UU“°…ldh“°}[°¨D¬°D°UªUu“°¥q¡°…}U…“¬°FwQ°Ql…UN“lwd°“hU°%l“¬°5GDdU…°“}° N}uq¬°¨l“h°“hU°…U‚¡l…UuUw“°}[°%DqlbˆD°-}§U‰Uw“°%}QU°?UN“l}w°°U“°U‚°@ „€r ‘° 4ExS°"P’ °b…°“hU°Ql}l“l}w°}[°“hU°;…}U…–¬° . :w°!¡d¡“° ° °˜U°%l“¬°N}uqlUQ°¨l˜°-}§U‰X“°%}QU°UN“l}w° ]s ; l§ ° …U‚¡l…WX“°“}° …}§lQU° ¨…l““Uw°w}“laND“l}w° }[°l“°QUNqD…D“l}w°“}° “hU°%DqlbˆD° (YIUw“°}[°.}¡lwd°DwQ°%}uu¤l“¬°(U§Uq}uUw“° J¬°¡Jul—–lwd°˜U°DQ}“UQ°UªW“° ¡Šq¡°…}U…–¬°…U}q¡“l}w°  8"5     City Council 16 – 31 10/15/2024     City Council 16 – 32 10/15/2024     City Council 16 – 33 10/15/2024     City Council 16 – 34 10/15/2024     City Council 16 – 35 10/15/2024     City Council 16 – 36 10/15/2024     City Council 16 – 37 10/15/2024     City Council 16 – 38 10/15/2024     City Council 16 – 39 10/15/2024     City Council 16 – 40 10/15/2024     City Council 16 – 41 10/15/2024     City Council 16 – 42 10/15/2024     City Council 16 – 43 10/15/2024     City Council 16 – 44 10/15/2024     City Council 16 – 45 10/15/2024     City Council 16 – 46 10/15/2024     City Council 16 – 47 10/15/2024     City Council 16 – 48 10/15/2024 Nabil Saba Digitally signed by Nabil Saba Date: 2024.09.30 17:16:59 -07'00'     City Council 16 – 49 10/15/2024     City Council 16 – 50 10/15/2024     City Council 16 – 51 10/15/2024     City Council 16 – 52 10/15/2024     City Council 16 – 53 10/15/2024 &9)*#*56     City Council 16 – 54 10/15/2024 Nabil Saba Digitally signed by Nabil Saba Date: 2024.09.30 16:38:20 -07'00'     City Council 16 – 55 10/15/2024     City Council 16 – 56 10/15/2024     City Council 16 – 57 10/15/2024     City Council 16 – 58 10/15/2024     City Council 16 – 59 10/15/2024     City Council 16 – 60 10/15/2024     City Council 16 – 61 10/15/2024     City Council 16 – 62 10/15/2024     City Council 16 – 63 10/15/2024     City Council 16 – 64 10/15/2024     City Council 16 – 65 10/15/2024     City Council 16 – 66 10/15/2024     City Council 16 – 67 10/15/2024     City Council 16 – 68 10/15/2024     City Council 16 – 69 10/15/2024     City Council 16 – 70 10/15/2024     City Council 16 – 71 10/15/2024     City Council 16 – 72 10/15/2024     City Council 16 – 73 10/15/2024     City Council 16 – 74 10/15/2024     City Council 16 – 75 10/15/2024     City Council 16 – 76 10/15/2024     City Council 16 – 77 10/15/2024     City Council 16 – 78 10/15/2024     City Council 16 – 79 10/15/2024     City Council 16 – 80 10/15/2024     City Council 16 – 81 10/15/2024     City Council 16 – 82 10/15/2024     City Council 16 – 83 10/15/2024     City Council 16 – 84 10/15/2024     City Council 16 – 85 10/15/2024     City Council 16 – 86 10/15/2024     City Council 16 – 87 10/15/2024     City Council 16 – 88 10/15/2024 EXHIBIT 7     City Council 16 – 89 10/15/2024 Public Works Agency www.santa-ana.org/public-works Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: McFadden Avenue Transit Signal Priority Pilot Project AGENDA TITLE Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25-6030) (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services-Street Safety Projects, State Grant-Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A-2024- XXX). 3. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25-6030). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On April 12, 2023, Orange County Transportation Authority (OCTA), in cooperation with City of Santa Ana, submitted an application to Southern California Association of Governments (SCAG) for Regional Early Action Planning (REAP 2.0) grant funding which seeks to accelerate progress towards state housing goals and climate commitments through a strengthened partnership between the state, its regions, and local entities. REAP 2.0 seeks to accelerate infill housing development, reduce Vehicle Miles Traveled, increase housing supply at all affordability levels, affirmatively further fair housing, and facilitate the implementation of adopted regional and local plans to achieve these goals.     City Council 17 – 1 10/15/2024 McFadden Ave Transit Signal Priority Pilot Project October 15, 2024 Page 2 4 6 1 1 On July 6, 2023, SCAG awarded OCTA $11 million in state funding REAP 2.0 grant funds for 11 OCTA planning, outreach, transit, active transportation, and transit signal priority projects which included funding for the McFadden Avenue Transit Signal Priority (TSP) Pilot project. The McFadden Avenue Transit Signal Priority (TSP) Pilot Project will enhance the City’s planned improvements for McFadden Avenue by providing funding to design and install innovative transit improvements, including transit signal priority, bus shelters, and real-time bus arrival signage. These improvements will benefit the Santa Ana residents who utilize OCTA’s Route 66, one of the highest ridership bus routes in Orange County. Route 66 services Orange County bus riders from Irvine Valley College to Goldenwest College in Huntington Beach while traversing the cities of Irvine, Tustin, Santa Ana, Garden Grove, Westminster, and Huntington Beach primarily through McFadden Avenue. The route consists of approximately 152 stops covering both directions with nearly 60 of them in Santa Ana. Tentatively, the project includes adding the following improvements: •39 Real-time arrival information displays •25 Bus shelters and trash receptacles •25 Overhead lighting fixtures •Seven bus stop relocations with bus pads Under the proposed cooperative agreement, the City agrees to deliver the project per the scope and guidelines approved by SCAG. Project delivery will include City in- house engineering design and procurement of consultants and/or contractors, as necessary, to complete the project within the expenditure period of the REAP 2.0 funds. The City will draw funds up to the authorized amount and request reimbursement from OCTA. These improvements will be coordinated with the McFadden Bikeway Project Improvements to deliver both projects simultaneously without overlapping or duplicative work. Staff recommends the approval of the proposed Cooperative Agreement with OCTA (Exhibit 1) in order to identify the roles and responsibilities of each agency, including provisions from SCAG, to ensure compliance with REAP 2.0 grant funding guidelines and identify OCTA’s responsibilities for reimbursement and reporting to SCAG. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action.     City Council 17 – 2 10/15/2024 McFadden Ave Transit Signal Priority Pilot Project October 15, 2024 Page 3 4 6 1 1 FISCAL IMPACT With the approval of the requested appropriation adjustment, $3,690,000 in REAP 2.0 grant funds will be recognized in the Public Services-Street Safety Projects, State Grant-Indirect revenue account (No. 14717002-52027) and appropriate it for spending in the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account (No. 14717613-66220). The following table summarizes the funds budgeted for FY 2024-25. Any unspent budget in FY2024-25 will be included in future- year carryforward for City Council consideration. Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount Appropriation Adjustment 2024-25 14717613-66220 (25-6030) Street Safety Programs Regional Early Action Plng Grt, Improvements Other Than Building $3,690,000 TOTAL $3,690,000 EXHIBIT(S) 1. Cooperative Agreement 2. FY 2024-25 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 17 – 3 10/15/2024 Page 1 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3-3087 BETWEEN ORANGE COUNTY TRANSPORTATION AUTHORITY AND CITY OF SANTA ANA FOR MCFADDEN AVENUE TRANSIT SIGNAL PRIORITY PILOT THIS COOPERATIVE AGREEMENT (Agreement) is effective this __ day of ________ 2024 (“Effective Date”), by and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange California 92863-1584, a public corporation of the State of California (herein referred to as “AUTHORITY”) and the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702, a municipal corporation duly organized and existing under the constitution and laws of the State of California (herein referred to as “CITY”), each individually known as “PARTY”, and collectively referred to as “PARTIES”. RECITALS: WHEREAS, AUTHORITY and CITY desire to enter into a Cooperative Agreement to define the roles and responsibilities related to funding between AUTHORITY and CITY for final design and construction of the McFadden Avenue Transit Signal Priority Pilot Project as defined in the scope of work provided in Exhibit A, herein incorporated by reference; (hereinafter referred to as “PROJECT”); and WHEREAS, the PROJECT is funded with Regional Early Action Planning Grant Program of 2021 (hereinafter referred to as “REAP 2.0”) funds; and WHEREAS, REAP 2.0 is a program that seeks to accelerate progress towards state housing goals and climate commitments through a strengthened partnership between the state, its regions, and local entities. REAP 2.0 seeks to accelerate infill housing development, reduce Vehicle Miles Traveled, increase housing supply at all affordability levels, affirmatively further fair housing, and facilitate the implementation of adopted regional and local plans to achieve these goals; and (;+,%,7     City Council 17 – 4 10/15/2024 COOPERATIVE AGREEMENT NO. C-3-3087 Page 2 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 WHEREAS, the California Department of Housing and Community Development (HCD) administers REAP 2.0 in accordance with Health and Safety Code sections 50515.06 to 50515.10 (“Statues”) and REAP 2.0 guidelines for Metropolitan Planning Organizations (MPO) applicants released by HCD pursuant to the Statutes (herein referred to as “REAP 2.0 Guidelines”); and WHEREAS, the Southern California Association of Governments (herein referred to as “SCAG”) is the federally designated MPO for Southern California; and WHEREAS, on April 12, 2023, SCAG released a Call for Applications for REAP 2.0; and WHEREAS, the AUTHORITY submitted on behalf of the CITY and was awarded REAP 2.0 funding through SCAG for the PROJECT; and WHEREAS, the AUTHORITY’s Board of Directors, at its July 24, 2023, meeting, approved AUTHORITY’s financial commitment to the PROJECT of up to Three Million Six Hundred and Ninety Thousand Dollars ($3,690,000); and WHEREAS, AUTHORITY will provide Three Million Six Hundred and Ninety Thousand Dollars ($3,690,000) in REAP 2.0 funds to the CITY; and WHEREAS, CITY agrees to act as the lead agency for preliminary engineering, right-of-way, construction and construction management of PROJECT; and WHEREAS, this Agreement defines the specific terms and conditions and funding responsibilities between the PARTIES for completion of PROJECT; and WHEREAS, AUTHORITY and SCAG have entered into a Memorandum of Understanding (MOU) regarding the administration and delivery of projects awarded REAP 2.0 funds. The MOU requires certain flow-down provisions to be included in all agreements entered for this PROJECT. These provisions are contained in Exhibit B to this Agreement ; and WHEREAS, the AUTHORITY’s Board of Directors authorized this Agreement on September 9, 2024; and WHEREAS, CITY’s City Council approved this Agreement on _____ day of ______________________ 2024.     City Council 17 – 5 10/15/2024 COOPERATIVE AGREEMENT NO. C-3-3087 Page 3 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as follows: ARTICLE 1. COMPLETE AGREEMENT A. This Agreement, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the term(s) and condition(s) of this Agreement between AUTHORITY and CITY concerning the PROJECT and it supersedes all prior representations, understandings, and communications. The invalidity in whole or in part of any term or condition of this Agreement shall not affect the validity of other term(s) or conditions(s) of this Cooperative Agreement. The above-referenced Recitals are true and correct and are incorporated by reference herein. B.AUTHORITY’s failure to insist on any instance(s) of CITY’s performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of AUTHORITY’s right to such performance or to future performance of such term(s) or condition(s), and CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement. C. CITY’s failure to insist on any instance(s) of AUTHORITY’s performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of CITY’s right to such performance or to future performance of such term(s) or condition(s), and AUTHORITY’s obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon CITY except when specifically confirmed in writing by an authorized representative of CITY by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement. ARTICLE 2. SCOPE OF AGREEMENT This Agreement specifies the terms and conditions, roles and responsibilities of the PARTIES as they pertain to the subjects and PROJECT addressed herein. Both PARTIES agree that each will     City Council 17 – 6 10/15/2024 COOPERATIVE AGREEMENT NO. C-3-3087 Page 4 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 cooperate and coordinate with the other in all activities covered by this Agreement and any other supplemental agreements that may be required to facilitate purposes thereof. ARTICLE 3. RESPONSIBILITIES OF AUTHORITY AUTHORITY agrees to the following responsibilities for the PROJECT: A. AUTHORITY shall provide assistance to CITY in securing the REAP funds. B. AUTHORITY shall not be authorized to program any amount beyond what has been identified in this Agreement as REAP and what is ultimately approved for PROJECT by SCAG. C.AUTHORITY shall review and approve CITY’s request for obligation of REAP funds prior to submittal to SCAG. D. AUTHORITY shall allocate the CITY’s share of the PROJECT in the amount not-to- exceed Three Million Six Hundred and Ninety Thousand Dollars ($3,690,000) for the PROJECT using REAP funds which will be billed to SCAG. E. AUTHORITY shall process all required documents from the CITY to invoice SCAG on behalf of the CITY for the REAP funds. F. AUTHORITY shall submit all status reports as required by SCAG to maintain eligibility for REAP funds. G. AUTHORITY shall inform CITY in writing of any requested changes or delays to the reimbursement of the PROJECT. ARTICLE 4. RESPONSIBILITIES OF CITY CITY agrees to the following responsibilities for the PROJECT: A. CITY shall possess the legal authority to deliver this project and to finance, acquire, and construct the PROJECT consistent with REAP 2.0 Goals and Objectives. B. CITY shall act as the lead agency for the preliminary engineering, right-of-way, construction and construction management of PROJECT. C. CITY is responsible for completing PROJECT in accordance with the funding plan (Exhibit A), and to abide by all SCAG programming guidelines, flow-down provisions (Exhibit B), and any and all     City Council 17 – 7 10/15/2024 COOPERATIVE AGREEMENT NO. C-3-3087 Page 5 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 other State (California Department of Transportation) requirements. D. CITY shall comply with all local and State project delivery requirements including, but not limited to, Disadvantaged Business Enterprise, American with Disabilities Act, and Buy America provisions. E. CITY shall submit applicable National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA) environmental documentation to AUTHORITY. F. CITY shall procure in compliance with all applicable federal, state, and local laws and regulations. G. CITY shall coordinate with AUTHORITY to provide information to the SCAG Project Manager regarding any existing solicitation for the PROJECT. Information shall be provided and a written approval by the SCAG Project Manager shall be obtained. City will not advertise or award a contract before SCAG authorization to proceed. H.CITY shall draw down AUTHORITY’s REAP 2.0 funds directly and provide expenditure reports to AUTHORITY reflecting drawdown of funds and funds expended for PROJECT and consistent with flow-down provisions, as identified in Exhibit B. I. CITY shall prepare and submit a quarterly report per Exhibit B requirements to AUTHORITY within seven (7) days of the month following the end of each quarter (April, July, October, and January). J. CITY shall prepare and submit invoices and all required reports to AUTHORITY in a timely manner in order to avoid any penalties that could reduce funding to PROJECT. K. CITY agrees that any cost overruns shall be the responsibility of CITY. L. If CITY receives local, state, or federal funds from a non-AUTHORITY source, CITY will not invoice AUTHORITY for the amount received from the other non-AUTHORITY source(s). M. CITY will notify AUTHORITY regarding any non-AUTHORITY revenues received for the PROJECT and AUTHORITY funds may not pay for expenses already supported through these non- AUTHORITY revenues.     City Council 17 – 8 10/15/2024 COOPERATIVE AGREEMENT NO. C-3-3087 Page 6 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 N. CITY will notify AUTHORITY if REAP 2.0 funding are used for other than the intended purposes as defined by federal or state guidelines. O. CITY agrees that AUTHORITY reserves the right to change the fund source programmed to the PROJECT and AUTHORITY would notify CITY of such a change. A. CITY shall maintain and operate the property acquired, developed, rehabilitated, or restored for the life of the resultant facility(ies) or activity. B. Failure of CITY to abide by conditions above may result in modification of funding, termination of this Agreement, and repayment of the REAP 2.0 funds. ARTICLE 5. REQUEST FOR REIMBURSEMENT In order for CITY to be reimbursed for incurred costs relative to PROJECT, CITY agrees: A. To comply with all flow-down provisions contained in Exhibit B to this Agreement, which are required by the MOU between AUTHORITY and SCAG, and specifically those related to invoicing. B. If CITY uses CITY labor to accomplish PROJECT or services under PROJECT, CITY may utilize its current approved CITY fiscal year budget overhead rate when seeking reimbursement. C. To prepare and submit to AUTHORITY an invoice with supporting documentation within 15 days of paying CITY’s consultant(s). CITY’s invoice shall include allowable PROJECT costs incurred and paid for by CITY. The invoice submitted by CITY shall be signed by an authorized agent who can duly certify the accuracy of the included information. D. The invoice shall be submitted on CITY’s letterhead. E.The invoice shall be submitted by CITY, and in duplicate, to AUTHORITY’s Accounts Payable Office. Each invoice shall include the following information: 1. Agreement Number C-3-3087 2. SCAG Project Number OWP No. 305-4926.01 3. The total of PROJECT expenditures shall specify the percent and amount of funds to be reimbursed, and include support documentation for all expenses invoiced. 4. Progress report with adequate detail describing all work completed.     City Council 17 – 9 10/15/2024 COOPERATIVE AGREEMENT NO. C-3-3087 Page 7 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 5. The time period covered by the invoice; 6. Labor (staff name, hours charged, hourly billing rate, current charges, and cumulative charges) performed during the billing period; 7. Such other information as requested by AUTHORITY and SCAG as part of Exhibit B, or to reasonably substantiate the validity of an invoice. F.To consult with AUTHORITY’s Project Manager for questions regarding non-reimbursable expenses. G. That total payments shall not exceed the maximum obligation specified in ARTICLE 6. MAXIMUM OBLIGATION. ARTICLE 6. MAXIMUM OBLIGATION Notwithstanding any provisions of this Agreement to the contrary, AUTHORITY and CITY mutually agree that AUTHORITY’s maximum cumulative payment obligation hereunder shall be Three Million Six Hundred and Ninety Thousand Dollars ($3,690,000), unless agreed to and amended by both PARTIES. ARTICLE 7. DELEGATED AUTHORITY Any actions required to be taken by CITY in the implementation of this Agreement, including execution of amendments, are delegated to its Director of Public Works, or designee, and any actions required to be taken by AUTHORITY in the implementation of this Agreement, including execution of amendments,are delegated to AUTHORITY’s Chief Executive Officer, or designee. ARTICLE 8. AUDIT AND INSPECTION AUTHORITY and CITY shall maintain a complete set of records in accordance with generally accepted accounting principles. The original records shall be maintained within the CITY limits. Upon reasonable notice, CITY shall permit the authorized representatives of AUTHORITY to inspect and audit all work, materials, payroll, books, accounts and other data and records of CITY for a period of not less than four (4) years after final payment, or until any on-going audit is completed whichever is longer. For purposes of audit, the date of completion of this Agreement shall be the later date of AUTHORITY’s     City Council 17 – 10 10/15/2024 COOPERATIVE AGREEMENT NO. C-3-3087 Page 8 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 payment of CITY’s final billing (so noted on the invoice) or SCAG’s final payment of all REAP funds to AUTHORITY under this Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The above provision with respect to audits shall extend to and/or be included in construction contracts with CITY’s contractor. ARTICLE 9. INDEMNIFICATION A. CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors, employees and agents from and against any and all claims (including attorney's fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker’s compensation subrogation claims, damage to or loss of use of property alleged to be caused by the negligent acts, omissions or willful misconduct by CITY, its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. B. AUTHORITY shall indemnify, defend and hold harmless CITY, its officers, directors, employees and agents from and against any and all claims (including attorney’s fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker’s compensation subrogation claims, damage to or loss of use of property alleged to be caused by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. C. The indemnification and defense obligations of this Agreement shall survive its expiration or termination. ARTICLE 10. ADDITIONAL PROVISIONS The AUTHORITY and CITY agree to the following mutual responsibilities: A. Term of Agreement: This Agreement shall continue in full force and effect until December 31, 2026, or until all REAP funds have been expended, whichever is later. This Agreement may only be extended upon written mutual consent by both PARTIES. / /     City Council 17 – 11 10/15/2024 COOPERATIVE AGREEMENT NO. C-3-3087 Page 9 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 B. Amendment: This Agreement may be amended in writing at any time by the mutual consent of both PARTIES. No amendment shall have any force or effect unless executed in writing by both PARTIES. C. Termination: In the event either PARTY defaults in the performance of any of their obligations under this Agreement or breaches any of the provisions of this Agreement, the non-defaulting Party shall have the option to terminate this Agreement upon thirty (30) days' prior written notice to the other Party. D. Termination for Convenience: Either PARTY may terminate this Agreement for convenience by providing thirty (30) calendar days prior written notice of its intent to terminate for convenience to the other PARTY. E. Compliance with All Laws: AUTHORITY and CITY shall comply with all applicable federal, state, and local laws, statues, ordinances and regulations of any governmental authority having jurisdiction over the PROJECT. F. Legal Authority: AUTHORITY and CITY hereto consent that they are authorized to execute this Agreement on behalf of said PARTIES and that, by so executing this agreement, the PARTIES hereto are formally bound to the provisions of this Agreement. G. Severability: If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. H. Counterparts of Agreement: This Agreement may be executed and delivered in any number of counterparts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute the same agreement. Electronic signatures will be permitted. I. Assignment: Neither this Agreement, nor any of the PARTIES rights, obligations, duties, or authority hereunder may be assigned in whole or in part by either PARTY without the prior written consent of the other PARTY in its sole and absolute discretion. Any such attempt of assignment shall be     City Council 17 – 12 10/15/2024 COOPERATIVE AGREEMENT NO. C-3-3087 Page 10 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 deemed void and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such subsequent assignment. J. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to authorize or require any PARTY to issue bonds, notes or other evidence of indebtedness under the terms, in amounts, or for purposes other than as authorized by local, state or federal law. K. Governing Law: The laws of the State of California and applicable local and federal laws, regulations and guidelines shall govern this Agreement. L. Litigation fees: Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney’s fees, to the prevailing PARTY. M. Notices: Any notices, requests, or demands made between the PARTIES pursuant to this Agreement are to be directed as follows: To CITY:To AUTHORITY: City of Santa Ana Orange County Transportation Authority Traffic Engineering Section/M-43 20 Civic Center Plaza Santa Ana, CA 92701 550 South Main Street P.O. Box 14184 Orange, CA 92863-1584 Attention: Nabil Saba Executive Director, Public Works Agency Phone: (714) 647-5654 Email: nsaba@santa-ana.org Attention: Megan Bornman Senior Contract Administrator Phone: (714) 560-5064 E-mail: mbornman@octa.net CC: Alicia Yang OCTA Project Manager Phone: (714) 560-5362 E-mail: ayang@octa.net / /     City Council 17 – 13 10/15/2024 COOPERATIVE AGREEMENT NO. C-3-3087 Page 11 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 N. Successors and Assigns: The provisions of this Agreement shall bind and inure to the benefit of each of the PARTIES hereto, and all successors or assigns of the PARTIES hereto. O. Time is of the Essence: Time is of the essence for the work identified in Exhibit A. All work must be completed no later than December 31, 2025. P. Force Majeure: Either PARTY shall be excused from performing its obligations under this Agreement during the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God; commandeering of material, products, plants or facilities by the federal, state or local government; national fuel shortage; or a material act or omission by the other PARTY; when satisfactory evidence of such cause is presented to the other PARTY, and provided further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the PARTY not performing. This Agreement shall be effective upon execution by both PARTIES. / / / / / / / / / / / / / /     City Council 17 – 14 10/15/2024 COOPERATIVE AGREEMENT NO. C-3-3087 Page 12 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 IN WITNESS WHEREOF, the PARTIES hereto have caused this Agreement No. C-3-3087 to be executed as of the date of the last signature below. CITY OF SANTA ANA ORANGE COUNTY TRANSPORTATION AUTHORITY By: Alvaro Nunez City Manager Dated: By: Darrell E. Johnson Chief Executive Officer ATTEST: By: Jennifer L. Hall City Clerk Dated: APPROVED AS TO FORM: By: Jonathan T. Martinez Assistant City Attorney APPROVED AS TO FORM: By: James M. Donich General Counsel APPROVED: By: Kia Mortazavi Executive Director, Planning RECOMMENDED FOR APPROVAL: By: Nabil Saba, P.E. Executive Director, Public Works Agency Dated: APPROVED AS TO FORM: By: Jonathan T. Martinez AittCit Att Nabil Saba Digitally signed by Nabil Saba Date: 2024.09.30 17:04:09 -07'00'     City Council 17 – 15 10/15/2024     City Council 17 – 16 10/15/2024 Community Development Agency www.santa-ana.org/community-development Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Permanent Supportive Housing Project at 918 Bewley Street AGENDA TITLE Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198-231-10) (Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On July 18, 2023, the City Council authorized the City Manager to execute a pre- commitment letter with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program (HHAP) funds and eight project-based vouchers for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street, Santa Ana, CA 92703 (APN 198-231-10) (Exhibit 1). Regarding these specific HHAP funds, the State of California Department of Housing and Community Development requires that a portion of the City’s HHAP Round 1, 2, and 3 funds be used for homeless youth. If the City does not use the designated portion of HHAP Round 1 funds to serve homeless youth at this project, the Round 1 funds will expire by June 30, 2025, with similar expiration dates for Round 2 and 3 thereafter. The Richard Lehn Intergenerational Project (Project) is a permanent supportive housing development with two residential buildings for homeless youth and seniors and a preschool. The Project includes the rehabilitation of two 2-story residential buildings into 11 residential units composed of two 1-bedroom units, seven 2-bedroom units, and two 3-bedroom units. One 1-bedroom unit and seven 2-bedroom units will be restricted to homeless youth at or below 30% of the Area Median Income (“AMI”). The two 3- bedroom units will be structured as shared housing for homeless senior citizens at or below 50% of the AMI. One 1-bedroom unit will be unrestricted and reserved for an on- site manager. An existing preschool building will also be renovated and will continue to     City Council 18 – 1 10/15/2024 Permanent Supportive Housing Project at 918 Bewley Street October 15, 2024 Page 2 4 5 3 5 be a preschool operated by Head Start. The Project includes 29 parking spaces, with 20 spaces for residents and nine spaces for the intended preschool, with one accessible space and one loading parking stall. Following the City Council’s approval on July 18, 2023, this project has been issued a pre-commitment letter for $2,021,319 in HHAP funds, and eight project-based vouchers. Following the issuance of the pre-commitment letter, Illumination Foundation (“Developer”) worked on meeting various conditions outlined in the letter. One of the primary conditions was that the Developer must provide verification that it has secured all of its remaining financing for the development of the Project. This should be in the form of other enforceable funding commitments in the project’s capital stack, which may include fundraising amounts secured, funds from other public lenders, or any other funding source needed in the project’s capital stack to develop the Project and close on their construction loan financing. To that end, the Developer has secured a loan, fundraising amounts, and funds from CalOptima Health. The Developer is prepared to close on their financing and begin construction of the Project. The pre-commitment letter is also conditional on the Developer securing any and all permits and discretionary approvals that may be required for the Project by the City. Now that the Developer has met these two key conditions in the pre-commitment letter, amongst others, the City Council may consider approval of the Conditional Grant Agreement and Regulatory Agreement for the development of the Project. Further details on both Agreements are provided below. Conditional Grant Agreement The Conditional Grant Agreement is attached as Exhibit 2. The following key terms are incorporated into the Conditional Grant Agreement: •Grantee: Illumination Foundation. •Project: Grantee desires to renovate the existing residential buildings for the purpose of using the property as an 11 unit permanent supportive housing project, which will include: one 1-bedroom unit and seven 2-bedroom units for homeless youth, two 3-bedroom units for homeless senior housing, and one 1- bedroom unrestricted manager’s unit. •Conditional Grant Amount: $2,021,319 in HHAP Funds, conditional upon successful completion of the Project. In the event the Project is not constructed in compliance with the Scope of Work within two years from the date of the first disbursement of the HHAP Grant funds, the City may terminate the Agreement. Provided the Developer complies with the terms of the Conditional Grant Agreement and the Regulatory Agreement, it will not be subject to any repayment obligation. •Disbursement Schedule: o The initial disbursement of $1,819,187 will be disbursed upon complete execution of the Conditional Grant Agreement and satisfaction of the conditions to disbursement of HHAP grant proceeds.     City Council 18 – 2 10/15/2024 Permanent Supportive Housing Project at 918 Bewley Street October 15, 2024 Page 3 4 5 3 5 o The final contingency payment of $202,132 will be disbursed upon completion of construction of the Project. •Labor Requirements: The Developer agrees to comply with the City’s Community Workforce Agreement (CWA), which mandates local hiring preferences to boost community employment, requires union labor to uphold collective bargaining standards, ensures workers receive prevailing wages and benefits, and promotes workforce development through training and apprenticeship programs. The Conditional Grant Agreement has been signed by Illumination Foundation to acknowledge their acceptance of the terms. Regulatory Agreement The Regulatory Agreement is attached as Exhibit 3. The following key terms are incorporated into the Regulatory Agreement: •Term of Agreement: The term of the Regulatory Agreement shall commence on the date a final certificate of occupancy is issued and shall continue for a total period of no less than 55 years. •Affordability: The Project shall provide the following affordable units: No. of Bedrooms No. of Units Occupancy Affordability (Incomes / Rents) 1 1 2 7 Qualified Homeless Youth 30% AMI / 30% AMI MTSP Rent 3 2 Qualified Seniors 50% AMI / 50% AMI MTSP Rent •Local Preference: The Developer shall give a local preference in selecting residents to residents who live or work in the city. •Supportive Services: Illumination Foundation, at its sole cost and expense, shall provide case management and supportive services to all tenants on the Property. •Miscellaneous: The Developer shall submit and obtain approval of an Emergency Evacuation Plan, Crime-Free Housing Plan, Onsite Parking Management Plan, and a Marketing and Resident Selection Plan. The Regulatory Agreement has been signed by Illumination Foundation to acknowledge their acceptance of the terms. Project Description The Developer proposes to renovate the vacant property located at 918 N. Bewley Street, Santa Ana, California 92703 (APN 198-231-10), which includes two 2-story residential buildings and a preschool facility previously operated by The Lovers of the Holy Cross Sisters. The Project involves converting the 37,915 sq. ft. lot into an 11-unit permanent supportive housing project, consisting of 10 affordable units and one unrestricted manager’s unit. The affordable units will include:    City Council 18 – 3 10/15/2024 Permanent Supportive Housing Project at 918 Bewley Street October 15, 2024 Page 4 4 5 3 5 •One 1-bedroom unit for unrestricted use by the property manager. •Seven 2-bedroom units specifically designated for homeless youth. •Two 3-bedroom units designated as shared housing for homeless senior citizens. The Project also includes a total of twenty-nine (29) parking spaces: •Twenty spaces reserved for residents. •Nine spaces designated for the preschool. •One accessible space and one loading parking stall to accommodate additional needs. Supportive Services Illumination Foundation will coordinate the delivery of all resident support services for the Project. A comprehensive array of wraparound services will be provided by Illumination Foundation staff to ensure residents achieve healthy, independent, and fulfilling lives. Utilizing staff trained in best practices ranging from trauma informed care and critical time interventions to housing first, Illumination Foundation will ensure all residents have access to the services they need to thrive. All residents of the Project will receive access to case management services that will assess their needs and craft individualized care plans that utilize resident self-stated goals in accordance with a strength-based and client-centered model. Services related to these goals include income development and financial literacy, tenancy and other life skills, connections to appropriate mental health and medical services and substance use treatment, and transportation. Illumination Foundation is positioned to provide high quality services because of strong partnerships with affiliated organizations and community partners. Residents will have the opportunity to be referred to the Illumination Foundation Medical Group for behavioral and physical health services; to a subcontractor, Straight Talk, for behavioral health group sessions; on-site medical coordination through nursing student interns; and parenting classes through The Priority Center and Olive Crest. In addition to a range of community partners, Illumination Foundation will utilize innovative funding through CalAIM to provide programming like day habilitation courses covering topics such as budgeting, credit recovery, meal planning, anger management, and self-esteem building. Along with access to day habilitation courses, residents will also have access to Enhanced Care Management. As part of the Enhanced Care Management program, enrolled residents will be assigned a lead care manager that will work with their insurance provider and personal care coordinator to facilitate clinical care. Beyond those services provided to all residents, children will be assigned a Children and Family Program Navigator who is responsible for overseeing the specific needs of children. Developmental screeners will be completed to ensure children are meeting important developmental benchmarks and staff will have access to a clinician to determine appropriate interventions when benchmarks are not met. The navigator will     City Council 18 – 4 10/15/2024 Permanent Supportive Housing Project at 918 Bewley Street October 15, 2024 Page 5 4 5 3 5 coordinate care for the children, such as referrals to internal and external resources, like regional center, literacy development, and children vision and dental clinics. Through their partnership with Children's Hospital of Orange County (CHOC), children are able to receive priority appointments to address their health needs. Lastly, the on-site preschool operated by Head Start will ensure that appropriately aged children will receive access to schooling and daycare. An on-site garden and chicken coop will allow for the development of community and wellness among residents. The intergenerational nature of the Project will allow for Illumination Foundation to cultivate peer mentorships between senior residents and transitional age youth or single parent residents. These onsite community activities help target the social isolation that can occur with senior populations. Illumination Foundation has provided services for people experiencing homelessness in the Orange County area for over 15 years and currently operates the City of Santa Ana’s Carnegie Navigation Center (e.g. emergency shelter). This experience and strong working relationship with the City of Santa Ana positions Illumination Foundation to provide the exceptional supportive services the residents need to thrive and live independently. FISCAL IMPACT Funds for the Conditional Grant Agreement in the amount of $2,021,319 were budgeted and available in the Homeless Housing, Assistance and Prevention Program Fund accounts as shown below for expenditure in FY 2023-24. A proposed carry-over of unspent funds will be presented to the City Council for approval of carry-over to FY 2024-25; any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carry-overs to future fiscal years. Fiscal Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 24-25 12218715-69152 Homeless Housing, Assistance and Prevention Program funds Round 1 Loans and Grants $673,773.03 FY 24-25 12218716-69152 Homeless Housing, Assistance and Prevention Program funds Round 2 Loans and Grants $318,510.90 FY 24-25 12218717-69152 Homeless Housing, Assistance and Prevention Program funds Round 3 Loans and Grants $1,029,035.17 Total Expenditures $2,021,319.10     City Council 18 – 5 10/15/2024 Permanent Supportive Housing Project at 918 Bewley Street October 15, 2024 Page 6 4 5 3 5 EXHIBIT(S) 1. Pre-Commitment Letter 2. Conditional Grant Agreement 3. Regulatory Agreement Submitted By: Michael L. Garcia, Executive Director of Community Development Agency Approved By: Alvaro Nuñez, City Manager     City Council 18 – 6 10/15/2024 INS URANCE NOT REQUIRED WORK MAY PROCEED CITY CLERK MAYOR DATE: Val erie Amez cua MAYOR PROTE M Jessie Lopez COUNCILMEMBERS Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Ben ja min Va zqu ez A-2023-133 CITY MANAGER Kr istine Ridge CITY ATTORNEY Sonia R. Carvalho CITY CLERK Jennifer L. Hall CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY JUL 2 4 2023 July 18, 2023 Pooja Bhalla, DNP, RN Chief Executive Officer Illumination Foundation 20 Civic Center Plaza -M25 Santa Ana, California 92702 www.santa -ana.org Sent via E-mail Re: Bewley Street -Intergenerational Affordable Housing Project 918 North Bewley Street, Santa Ana, CA 92703 Pre-Commitment Letter for a Grant of Homeless Housing, Assistance and Prevention Grant funds, and Eight (8) Project-Based Vouchers Dear Ms. Bhalla, Illumination Foundation ("Developer") requested financial assistance in connection with the proposed development of an eleven (11) unit intergenerational affordable housing project, with eight (8) units restricted to homeless transitional age youth (TAY) and two (2)units restricted to homeless senior citizens (the "Project"). The Project is to be located at 918 North Bewley Street, Santa Ana, CA 92703 (APN 198-231-10) (the "Site"). The Project includes the rehabilitation of 2 two-story residential buildings that were previously utilized by The Lovers of the Holy Cross Sisters as a convent and preschool. The Developer will convert the two residential buildings into eleven (11) rental units comprised of two (2) one-bedroom units, seven (7) two-bedroom units, and two (2) three­ bedroom units. Two (2) one-bedroom units and six (6) two-bedroom units will be restricted to homeless TAY at or below 30% of the Area Median Income ("AMI"). The two (2) three­ bedroom units will be structured as shared housing fo r homeless senior citizens at or below 50% of the AMI. One (1) two-bedroom unit will be unrestricted. The Project's unit mix and rent restrictions are as follows: Valerie Amezcua Mayor vamezcua@sanla-ana.org Jessie Lopez Thai Viel Phan Mayor Pro Tem, Ward 3 Ward 1 jessie!op ez@sanla-ana.org tphan@santa.ana.org SANTA ANA CITY COUNCIL Benjamin Vazquez Ward2 bvazguez@santa-ana.org Phil Bacerra Johnathan Ryan Hernandez David Penaloza Ward 4 Ward 5 Ward 6 pbacerra@santa-ana .org /ryanhernandez@santa -ana.org dpenaloza@santa-ana.org EXHIBIT 1     City Council 18 – 7 10/15/2024 Page 12 ,r 30% AMI 50% AMI Manager's I' Bedroom Size Total Units (PSH) (PSH) Unit One-Bedroom (TAY) 2 Two-Bedroom (TAY) 6 Two-Bedroom 1 Three-Bedroom (Senior) 2 TOTAL 8 2 1 11 The Developer proposes to construct an Accesso ry Dwelling Unit ("ADU") on the Site. The ADU will be used as office space for suppor tive services and programming functions. An existing preschool building is also located on the Site. The Developer proposes to work with Head Start to renovate and operate the preschool space. As proposed, there is no enlargement of the apartment buildings and no increase in the number of units as originally constructed. Moreover, the overall scope of work includes the proposed conversion of an existing storage shed into an ADU with two bedrooms. The Project is subject to additional administrative review and approval by the Planning and Building Agency through the City's building plan check and permitting process. Staff understands that the Project as proposed is administrative and does not require discretionary entitlement approvals, and that it is not subject to additional off street parking due to its proximity to public transit. The City of Santa Ana ("City") and the Housing Authority of the City of Santa Ana ("Housing Authority") have reviewed the Developer's request for assistance, and at the City Council/ Special Housing Authority meeting on July 18, 2023, the City Council and Housing Authority Board authorized and approved issuance of this pre-commitment letter evidencing the preliminary award of (collectively, the "City Assistance"): -A grant in the maximum amount of $2,021 ,319 funded from Homeless Housing, Assistance and Prevention ("HHAP") funds held by the City of Santa Ana for the Project ("HHAP Grant"); and -Eight (8) U.S. Department of Housing and Urban Development Project-Based Vouchers ("PBV") from the Housing Authority of the City of Santa Ana. This letter shall evidence the City's pre-commi tment of the City Assistance to the Developer for the Project subject to the conditions described below. City Assistance: The amount of the proposed City Assistance has been determined based upon the City's review of the Developer's request for the receipt of the City Assistance and the development proforma and projected cash flows for the Project submitted by the Developer to the City ("Proforma"). The City Manager has authority to approve revised development proformas and proje cted cash flows for the Project; provided, however, that the City Assistance is not increased or extended. EXHIBIT 1     City Council 18 – 8 10/15/2024 The City Assistance shall ihelude the folloW;ing general terms: •The HHAP Grant shall be for a maximum amount of $2,021,319, or as much thereof as is disbursed for hard and soft costs in constructing the Project, provided from the HHAP funds. •The provision of HHAP funds will be structured as a grant; therefore, no repayment is due to the City unless the Project is in default. •Cost savings from the Project, if any, will be applied first to repay the City Assistance, as applicable. •All other funding sources must be secured through enforceable funding commitments prior to disbursement of any of the HHAP Grant funds. •An environmental review in compliance with the National Environmental Policy Act is required prior to entering into an Agreement to Enter into a Project-Based Vouchers Housing Assistance Payments Contract for the PBVs committed to the Project. Project-Based Vouchers: The basic terms of the award are as follows: •Funding Source: The eight (8) PBVs will be funded exclusively out of the tenant­ based voucher program annual budget authority received by the Housing Authority from the U.S. Department of Housing and Urban Development ("HUD"). •Rents: The PBV Housing Assistance Payments ("HAP") Contract rents below are preliminary and co ntingent upon a reasonable rent determination to be conducted by the Housing Authority at the time of execution of the HAP Contract: o One-Bedroom: o Two-Bedroom: $2,219 $2,665 In accordance with HUD regulations and SAHA's Administrative Plan, these rents are subject to review prior to the execution of a HAP contract. •Annual Amount: The Project will receive PBVs for the eight (8) TAY units: 30% AMI Unit Size Proposed HAP No. Units Contract Rent One-Bedroom 2 $2,219 Two-Bedroom 6 $2,665 EXHIBIT 1     City Council 18 – 9 10/15/2024 P a9 e ]4 The estimated .maximum 'finnual amount received· under this award is.$245, 136. These estimates assume 100% occupancy of the units over the twelve c month period with contract rent amounts limited to the current applicable Santa Ana Housing Authority Payment Standard. •Term: The HAP Contract will have a term of twenty (20) years. Any time before the expiration of the HAP Contract, the Developer may request an additional twenty (20) years, subject to a determination by the Housing Authority that it is appropriate to continue providing permanent supportive housing for homeless TAY or to expand housing op portunities and HUD funding. Subsequent extensions are subject to the same requirements. •Units Receiving Assistance: The maximum number of units receiving PBV assistance will be the eight (8) TAY units. The PBVs may not be utilized for the two (2)shared housing units. •Local Preference: All individuals and families shall be homeless individuals with a preference for local residents from the City of Santa Ana based on the City's local residency screening criteria, subject to compliance with applicable fair housing laws. General Provisions: The City's obligation to provide the City Assistance to the Project is subject to each of the following conditions: •Developer must provide proof that it has secured all of its remaining financing for the development of the Project, in part icu lar the fundraising amounts currently committed by the Developer, in the form of enforceabl e funding commitments to develop the Project before staff will return to the City Council for consideration of the HHAP Grant Agreement. •100% of the affordable units (less one (1) manager's unit) in the Pr oject will be restricted to homeless households as follows: o The eight (8) TAY units will be restricted to homeless TAY households earning no more than 30% of the Area Median Income ("AMI"); and o Each bedroom in the two (2) shared housing units will be restricted to homeless senior citizen households earning no more than 50% AMI. •The Project consists of ten (1 O} permanent supportive housing units for homeless individuals and families. All individuals and families shall be referre d from the Orange County Coordinated Entry System with a preference for local residents from the City of Santa Ana based on the City's local residency screening criteria, subject to compliance with applicable fair housing laws. EXHIBIT 1     City Council 18 – 10 10/15/2024 •The rent.standards:forthePmject ITJUSt comply with the strictest of the st1,mdards • imposed by the funding sources contributed to the Project, as applicable. The·. . HHAP rent standards are set forth as follows: o The maximum affordable rent for the eight (8) TAY units will be set at the 30% AMI rent limit as published by the California Department of Housing and Community Development ("HCD") for the Multifamily Tax Subsidy Programs ("MTSP"); and o For the three-bedroom shared housing units, the total rent payments must not exceed the 50% MTSP AMI rent limit for a three-bedroom unit. Additionally, each tenant's rent must not exceed the lesser of: •One-third (1/3) of the 50% MTSP AMI rent for a three-bedroom unit; or •Thirty percent {30%) of the household's actual income {Inclusive of Supplemental Security Income / State Supplementary Payment payments. •Illumination Foundation will provide/pay for cas e management / social service expenses outside of the Project's operating budget. •Illumination Foundation will cover any operating losses during the City's 55-year affordability period. •Given that .Illumination Foundation is proposing to provide a loan to the Project from one of its affiliated entities, Illumination Foundation will incorporate a standstill provision that prohibits Illumination Foundation from foreclosing on the Project •All provided funding and Project requirements shall conform to the City's most recently adopted Affordable Housing Funds Policies and Procedures, unless alternative requirements are expressly provided in the executed Grant Agreement for the City Assistance or any other documents related to the development of the Project. •Approval of all required ent itlements and discretionary actions to allow the adaptive reuse and construction (as applicable) of an eleven (11) unit affordable housing complex, with ten (10) units restricted for homeless households, to be located at 918 N. Bewley Street, Santa Ana, CA 92703 (APN 198-231-10). •The City's obligation to provide the City Assistance is and shall remain subject to all covenants, conditions, and restrictions set forth in the Grant Agreement, and in particular the City's analysis of the available funding sources and development and operating costs of the Project and the overall economic feasibility of the Project. EXHIBIT 1     City Council 18 – 11 10/15/2024 Pa ge 16 •Review and approval of the Grant documents evidencing the .City Assistan-ce by the City Council including the Grant Agreement, Affordability Restrictions and Deed(s) of Trust, as reasonably necessary. •Developer must provide proof that it has received and reviewed three general contractor bids, and that all subcontractors are competitively bid out. Specifically, the Developer must obtain three general contractor bids; all subcontractors must be competitively bid out; and the City must review and approve the final general contractor's contract. The Project will be subject to State of California prevailing wage requirements. •Execution of the HAP Contr act and all necessary documents for the PBV's. •Compliance with applicable federal regulations set forth in 24 Code of Federal Regulations (CFR) Part 983, and all other federal, state, and local laws and regulations. Developer, at its sole cost and expense, will be responsible for securing any and all permits and discretionary approvals that may be required for the Project by the City or any other federal, state, or local governmental entity having jurisdiction over the Property or Project. Notably, this pre-commitment letter shall not obligate the City or any department thereof to approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the construction, rehabilitation, installation or operation of the Project. This pre-commitment letter for the Project will expire on July 18, 2025. If you have any questions or require any additional information regarding this pre­ commitment letter, please contact Judson Brown, Housing Division Manager, by telephone at (714) 667-2241 or by e-mail at jbro wn@santa-ana.org or Terri Eggers, Homeless Services Manager, by telephone at (714) 647-5378 or by e-mail at tegg ers@santa-ana.org. Sincerely, On behalf of the City of Santa Ana: Kristine Ridge City Manager Attest: cil / Recording Secretary On behalf of the Housing Authority of the City of Santa Ana: Yk«kt�� Michael L. Garcia Executive Director EXHIBIT 1     City Council 18 – 12 10/15/2024 APPROVED AS TO FORM Sonia R. Carvalho City Attorney and Authority General Counsel By: Matthew Cody Best, Best & Krieger Special Counsel for the City and Housing Authority Page 17 EXHIBIT 1     City Council 18 – 13 10/15/2024 1 CONDITIONAL GRANT AGREEMENT by and between CITY OF SANTA ANA, a California charter city, and ILLUMINATION FOUNDATION, a California nonprofit corporation. 918 North Bewley Street (APN 198-231-10) Dated: October 15, 2024 EXHIBIT 2     City Council 18 – 14 10/15/2024 2 CONDITIONAL GRANT AGREEMENT HOMELESS HOUSING, ASSISTANCE AND PREVENTION GRANT THIS CONDITIONAL GRANT AGREEMENT ("Agreement") dated, for identification purposes only, as of October 15, 2024, is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation ("City"), and Illumination Foundation, a nonprofit organization ("Grantee") with reference to the following: RECITALS: A. Pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code (Added by Stats.2019, c. 159 (A.B. 101), Section 10, effective July 31, 2019), the State of California has established the Homeless Housing, Assistance and Prevention Program (“HHAP”). HHAP is administered by the California Homeless Coordinating and Financing Council in the Business, Consumer Services and Housing Agency. HHAP provides one-time flexible block grant funds to continuums of care, large cities (population of 300,000+) and counties to support regional coordination and expand or develop local capacity to address immediate homelessness challenges informed by a best-practices framework focused on moving homeless individuals and families into permanent housing and supporting the efforts of those individuals and families to maintain their permanent housing. B. City is the recipient of HHAP funds provided to local jurisdictions from the State of California in HHAP Rounds 1, 2, and 3. In 2020, the City entered into Agreement Number 20- HHAP-00019 with the State of California receiving and recognizing $8,422,162.84 in HHAP-1 funds (“StateHHAP-1 Agreement”). In2021, theCityenteredinto Agreement Number21-HHAP- 00012 with the State of California receiving and recognizing $3,981,386 in HHAP-2 grant funds (“State HHAP-2 Agreement”). In 2022, the City entered into Agreement Numbers 22-HHAP- 10004 and 22-HHAP-20004 with the State of California receiving and recognizing $2,058,070.40 and $8,232,281.35, respectively, for a total of $10,290,351.69 in HHAP-3 grant funds (“State HHAP-3 Agreement”). The State of California requires that a portion of the HHAP Round 1, 2, and 3 funds be used for homeless youth aged 12 to 24 years old. True and correct copies of the State HHAP-1, HHAP-2, and HHAP-3 Agreements are attached hereto as Exhibit E and incorporated herein by this reference. C. Grantee is the owner of that certain real property located at 918 N. Bewley Street, Santa Ana, California 92703, with Assessor Parcel Number 198-231-10, which is more particularly described in the legal description attached hereto as Exhibit A. (the “Property”).The Property contains buildings that were formerly used by The Lovers of the Holy Cross Sisters as a convent and preschool. The total area of the lot is 37,915 square feet, which includes two (2) two-story residential buildings and the building used as a preschool. Grantee desires to renovate the existing residential buildings for the purpose of using the Property as an eleven (11) unit affordable housing project, which will include: one (1) one-bedroom unit and seven (7) two-bedroom units for homeless youth, two (3) three-bedroom units for homeless senior housing, and one (1) one- bedroom unrestricted manager’s unit (the “Project”). The Project also includes twenty-nine (29) parking spaces, with twenty (20) spaces for residents and nine (9) spaces for the intended preschool, with one (1) accessible space and one (1) loading parking stall. EXHIBIT 2     City Council 18 – 15 10/15/2024 D.Grantee responded to a Request for Proposals (RFP # 22-119) from the City, and the Project was selected for an award of HHAP funds. Consistent with the Pre-Commitment Letter from the City dated July 18, 2023, City desires to provide financial assistance to Grantee for the Project by providing a grant to Grantee in an amount not to exceed Two Million Twenty One Thousand Three Hundred Nineteen Dollars ($2,021,319) on terms and conditions set forth in this Agreement (“HHAP Grant”). E.The amount of the HHAP Grant was determined based upon the City's review of the Grantee's proposal, and the proforma and projected cash flows for the Project submitted by the Grantee to the City ("Proforma"). The City Project Manager has authority to approve revisions to the Proforma and projected cash flows for the Project, provided that the HHAP Grant is not materially increased or extended. F.Grantee desires to accept the HHAP Grant on the terms and conditions set forth in this Agreement. Among other things, this Agreement requires an Affordable Housing Regulatory Agreement with Declaration of Restrictive Covenants and Conditions (“Regulatory Agreement”) must be recorded against the Property and other protections to ensure the affordable housing requirements of this Agreement. G.Grantee represents that it has the requisite qualifications, expertise, and experience to develop, construct and rehabilitate the Project and is willing to use said HHAP Grant for the Project. H.This Agreement is contingent upon the award of HHAP grant funds from the State of California, California Homeless Coordinating and Financing Council in the Business, Consumer Services and Housing Agency. I.The Project is in the best interest of the City and the health, safety and welfare of the residents of the City, and in accordance with the public purposes and provisions of applicable federal, state and local laws and requirements. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained, City and Grantee agree as follows: 1.DEFINITIONS AND INTERPRETATION 1.1 Defined Terms. All capitalized terms used herein, including, without limitation, in the Recitals above and in all other Project Documents, unless otherwise expressly defined, are defined where first used in this Agreement and/or as set forth in this Article 1. (a)“Affordable Housing Unit” shall mean the ten (10) affordable units restricted for occupancy by the Regulatory Agreement as follows: one (1) one-bedroom unit and seven (7) two-bedroom units shall be restricted for occupancy by Qualified Homeless Youth who qualify as Extremely Low Income, and two (3) three-bedroom units shall be restricted for occupancy by Qualified Seniors who qualify as Very Low Income, as further defined in the Regulatory Agreement. EXHIBIT 2     City Council 18 – 16 10/15/2024 (b)"Building Permit" means the building permit(s) issued by City and required for the construction. (c)"Business Day" means any Monday, Tuesday, Wednesday, Thursday or Friday on which Santa Ana City Hall is open to the public to conduct City affairs. (d)"Calendar Year" means each consecutive twelve (12) month period from January 1 to December 31. (e)"Certificate of Completion" has the meaning set forth in Article 13. (f)"City" means the City of Santa Ana, California, a charter city and municipal corporation. (g)“City Deed of Trust” means the performance deed of trust referenced in Section 4.1(e). (h)"City Project Manager" shall mean the City's Housing Division Manager, Homeless Services Manager and/or his/her designee. (i)"County" means the County of Orange, California. (j)“Extremely Low Income”means an adjusted income that does not exceed thirty percent (30%) of the area median income for the Orange County, California PMSA, adjusted for household size, as published by HUD. (k)“Extremely Low Income Household”means an individual or family whose income qualifies as Extremely Low Income, adjusted for household size, as published by HUD. (l)"Governmental Authority" means any governmental or quasi- governmental agency, board, bureau, commission, department, court, administrative tribunal or other instrumentality or authority, and any public utility. (m)"Grantee" means Illumination Foundation, a California nonprofit corporation, and its permitted successors and assigns to all or any part of the Property, Project or this Agreement. (n)"Hazardous Materials" means flammable materials, explosives, radioactive materials, hazardous wastes, toxic substances and similar substances and materials, including all substances and materials defined as hazardous or toxic wastes, substances or materials under any applicable law, including without limitation the Resource Conservation and Recovery Act, 42 U.S.C. §§ 6901 et seq., and the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. §§ 9601, et seq., as amended. Hazardous Material shall not include (i) construction products, household cleaners and office materials of the type and quantity ordinarily used in the normal construction, operation, ownership, occupancy and maintenance of properties similar to the Project or (ii) small amounts of household mold to the extent promptly remediated upon discovery. EXHIBIT 2     City Council 18 – 17 10/15/2024 (o)"HUD" means the United States (U.S.) Department of Housing and Urban Development, and any successors or assigns thereof. (p)"Improvements" means all improvements and fixtures now and hereafter comprising the Project or any portion of the Property, including, without limitation, landscaping, trees and plant materials; and offsite improvements, as required through the City of Santa Ana Planning and Building Agency entitlement process. (q)"HHAP Grant" means a grant in the original principal amount of up to Two Million Twenty One Thousand Three Hundred Nineteen Dollars ($2,021,319) to be made to Grantee by the City to be funded exclusively from the HHAP funds. (r)"Indemnitees" has the meaning set forth in Section 10.5. (s)"Laws" means all statutes, laws, ordinances, regulations, orders, writs, judgments, injunctions, decrees or awards of the United States or any state, county, municipality or other Governmental Authority. (t)"Lien" means any lien, mortgage, pledge, security interest, charge or encumbrance of any kind, including any conditional sale or other title retention agreement, any lease in the nature thereof, and any agreement to give any lien or security interest. (u)"Project" means the Project Description/Scope of Work attached hereto as Exhibit B and generally described in Recital C. (v)"Project Budget" means the line-item budget for the Project attached hereto as Exhibit C, as modified from time to time in accordance with this Agreement. (w)"Property" means the property located at 918 Bewley Street, Santa Ana, California 92703, with Assessor Parcel Number 198-231-10, which is more particularly described in the legal description attached hereto as Exhibit A. (x)“Qualified Senior(s)” means any person over the age of 62 who qualifies as “homeless” within the meaning of Section 578.3 of 24 C.F.R. § 578.3, and whose Gross Income does not exceed the limit for a Very Low Income Household. (y)“Qualified Homeless Youth” means any person between the age of eighteen (18) and twenty four (24) who qualifies as “homeless” within the meaning of Section 578.3 of 24 C.F.R. § 578.3, and whose Gross Income does not exceed the limit for an Extremely Low Income Household. Qualified Homeless Youth include unaccompanied youth who are pregnant or parenting. (z)“Regulatory Agreement”means the recorded affordability covenants required by Section 4.1 and attached hereto as Exhibit D. (aa)"Scope of Work" means the detailed statement of the work to be performed by Grantee on and to the Property for the Project pursuant to this Agreement, which document is attached hereto as Exhibit B. EXHIBIT 2     City Council 18 – 18 10/15/2024 (bb)"Senior Lender" means a commercial or private financial institution providing the Senior Loan or any other holder of the Senior Loan Note. (cc)"Senior Loan" means a loan from the Senior Lender concurrent to the HHAP Grant for payment of a portion of the construction costs, and shall include any subsequent loan that permanently refinances the initial Senior Loan. (dd)"Senior Loan Deed of Trust" means the first deed(s) of trust securing the Senior Loan by encumbering the Property. (ee)"Senior Loan Documents" means, collectively, the loan agreement governing the Senior Loan, the Senior Loan Note, the Senior Loan Deed of Trust, and any other agreement, document or instrument that the Senior Lender requires in connection with the Senior Loan. (ff)“Very Low Income”means an adjusted income that does not exceed fifty percent (50%) of the area median income for the Orange County, California PMSA, adjusted for household size, as published by HUD. (gg)“Very Low Income Household”means an individual or family whose annual income qualifies as Very Low Income, adjusted for household size, as published by HUD. 1.2 Singular and Plural Terms. Any defined term used in the plural in this Agreement shall refer to all members of the relevant class and any defined term used in the singular shall refer to any number of the members of the relevant class. 1.3 References and Other Terms. Any reference to this Agreement shall include such document both as originally executed and as it may from time to time be modified. References herein to Articles, Sections and Exhibits shall be construed as references to this Agreement unless a different document is named. References to subparagraphs shall be construed as references to the same Section in which the reference appears. The term "document" is used in its broadest sense and encompasses agreements, certificates, opinions, consents, instruments and other written material of every kind. The terms "including" and "include" mean "including (include) without limitation." 1.4 Exhibits Incorporated. All exhibits to this Agreement, as now existing and as the same may from time to time be modified, are incorporated herein by this reference. The exhibits attached hereto and incorporated herein include: Exhibit A – Legal Description of the Property Exhibit B – Project Description/Scope of Work Exhibit C – Project Budget Exhibit D – Affordable Housing Regulatory Agreement and Declaration of Covenants and Restrictions Exhibit E – State HHAP Round 1, 2 and 3 Agreements EXHIBIT 2     City Council 18 – 19 10/15/2024 Exhibit F – City Deed of Trust Exhibit G – NEPA Mitigation Measures Exhibit H – Community Workforce Agreement (if applicable) 2.SCOPE OF WORK/PROJECT BUDGET The Project is generally described in Exhibit B, and shall comprise of the rehabilitation of the Property as described in Recital C, to provide eleven (11) residential housing units, with ten (10) restricted as Affordable Units, and one (1) one-bedroom unrestricted manager’s unit. The "Scope of Work" for the Project is attached hereto as Exhibit B. Any material change to the Scope of Work requested by the Grantee shall be subject to the prior written approval of the City Project Manager. The Scope of Work sets forth the construction work that shall be performed on the Property for the Project and timeframes for approvals of such work. A line-item budget for the Project, including a summary of statement of sources and uses of funds, is provided in Exhibit C ("Project Budget"). 3.CONDITIONAL HHAP GRANT 3.1 Provided Grantee complies with the terms of this Agreement and the Regulatory Agreement, Grantee will be subject to no repayment obligation. In the event the Project is not constructed in compliance with the Scope of Work within two (2) years from the date of the first disbursement of the HHAP Grant funds, the City may terminate this Agreement and, pursuant to the default remedy provisions of this Agreement set forth in Section 6.1, the City shall seek repayment of all HHAP Grant funds. 3.2 Amount and Purpose. Subject to the terms and conditions of this Agreement, City agrees to make the HHAP Grant to Grantee in an amount not to exceed Two Million Twenty One Thousand Three Hundred Nineteen Dollars ($2,021,319), as follows: an initial disbursement of One Million Eight Hundred Nineteen Thousand One Hundred Eighty Seven Dollars ($1,819,187) (the “Initial Disbursement”)upon complete execution of this Agreement and satisfaction of the Conditions to Disbursement of HHAP Grant Proceeds, and Two Hundred Two Thousand One Hundred Thirty Two Dollars ($202,132) (the “Final Disbursement”) upon completion of construction of the Project. Grantee may use the proceeds in accordance with this Agreement for expenses that are actually and reasonably incurred by Grantee for the Project as set forth in the Scope of Work, and for no other purpose. 4.CONDITIONS TO DISBURSEMENT OF GRANT PROCEEDS 4.1 Conditions Precedent. City's obligation to disburse the HHAP Grant is subject to the satisfaction of the following conditions precedent: (a)City Council. Review, approval and execution of this Agreement and the Regulatory Agreement. EXHIBIT 2     City Council 18 – 20 10/15/2024 (b)Code Compliance. Compliance with California Health and Safety Code and applicable regulations set forth in Section 34176. (c)Environmental Review. Compliance with and completion of environmental review of the Project pursuant to the California Environmental Quality Act (“CEQA”) and the National Environmental Policy Act (“NEPA”), and review by the State Historic Preservation Offices (“SHPO”). (d)Recordation of Regulatory Agreement. The ten (10) "Affordable Units" at the Project shall and will be rented to Qualified Homeless Youth and Qualified Seniors who qualify as Extremely Low Income and Very Low Income for an Affordable Rent for a period of fifty-five (55) years, in accordance with the Regulatory Agreement, which shall be recorded against the Project in the Official Records, County of Orange, California (“Official Records”), subject only to those matters of public record to which the City agrees to in writing. Grantee will have a local preference for individuals who live, work or attend public schools in the City of Santa Ana in the selection of eligible residents. (e)Recordation of the City Deed of Trust. The City Deed of Trust shall be recorded against the Property in the Official Records, subject only to those matters of public record to which the City agrees to in writing. (f)Insurance. City shall have received evidence satisfactory to the City Attorney that all of the policies of insurance required by Section 19 of this Agreement are in full force and effect. (g)Representations and Warranties. The representations and warranties of Grantee contained in this Agreement shall be correct in all material respects as of the date of disbursement as though made on and as of that date, and if requested by the City Project Manager, City shall have received a certificate to that effect signed by Grantee's Representative. (h)No Default. No Event of Default by Grantee shall have occurred, and no event shall have occurred which, with the giving of notice or the passage of time or both, would constitute an Event of Default by Grantee under this Agreement, and if requested by the City Project Manager, City shall have received a certificate to that effect signed by Grantee's Representative. (i)Satisfactory Progress. The City Project Manager shall be satisfied that, based on his/her own inspections or other reliable information, the construction is progressing satisfactorily in conformance with all applicable laws and other requirements. (j)Condition of Title. The City Project Manager reasonably believes that no event has occurred that would give rise to a colorable claim against the Property (e.g., a mechanic's lien) superior to the claim of City against the Property with respect to the subject disbursement, or if such claim is made, then City Project Manager shall receive satisfactory evidence that such claim has been bonded over until its resolution. EXHIBIT 2     City Council 18 – 21 10/15/2024 (k)Representations and Warranties. The representations and warranties of Grantee contained in this Agreement shall be correct in all material respects as of the date of the disbursement as though made on and as of that date. (l)The City's obligation to provide the HHAP Grant is and shall remain subject to all covenants, conditions, and restrictions set forth in this Agreement, including the State HHAP Agreement, and the City's analysis of the available funding sources, rehabilitation and operating costs of the Project, and the overall economic feasibility of the Project. 4.2 Disbursement Procedures for Grant; Conditions for Initial and Final Disbursement. The HHAP Grant proceeds shall be disbursed to Grantee to finance the the Project (as evidenced in the Project Budget, attached as Exhibit C) in accordance with the State HHAP Agreement.The HHAP Grant proceeds shall not be used for any purpose other than for costs set forth in the Project Budget, including Grantee fee and soft costs related to the the Project. (a)Initial Disbursement. City's obligation to make the Initial Disbursement is subject to satisfaction of the following conditions precedent: (i)The Project has received all required entitlements and discretionary actions to commence construction. (ii)All grading permits shall have been issued or the City shall have issued a letter stating that Building Permits are ready to issue, subject only to payment of fees and the completion of grading of the Project site. (iii)Grantee shall have secured all necessary financing and funding for the construction and operation of the Project. Such financing and funding shall be sufficient to pay all Project costs, as set forth in the Project Budget consistent with the approved Proforma (or as otherwise approved by the City), and must comply with the City’s Affordable Housing Funds Policies and Procedures. (iv)Grantee shall have provided evidence to the City that the Grantee has obtained insurance policies and certificates or endorsements acceptable to the City, as described in this Agreement. (v)Grantee shall have provided construction security in favor of the City, which may include a completion guarantee from Grantee and/or a letter of credit and/or performance and payment bonds from the general contractor for the Project (or some combination of these), in an amount sufficient to ensure the Project will be completed and placed in service within the time set forth in the Project schedule approved by the City. (b)Final Disbursement. City's obligation to make the Final Disbursement to Grantee is subject to the satisfaction of the following additional conditions precedent: (i)Construction complete. The construction of the Project shall be complete. EXHIBIT 2     City Council 18 – 22 10/15/2024 (ii)Certificate of Occupancy Issued. Any portion of the construction work requiring inspection or certification by any Governmental Authority shall have been inspected and certified as complete. Grantee shall request that the City of Santa Ana Planning and Building Agency issue a Certificate of Occupancy, or similar document as applicable, a copy of which shall be delivered to the City Project Manager, in order for the Final Disbursement to occur. (iii)Lien Free. At least one of the following shall have occurred: (1)Thirty-five (35) days shall have passed since the recording of a valid Notice of Completion as required by Section 8.5 for the construction, and no mechanic's or materialman's lien shall be outstanding; or (2)Ninety-five (95) days shall have passed since actual completion of the construction, and no mechanic's or materialman's lien shall be outstanding, or Grantee shall have bonded over any such lien to City's reasonable satisfaction. (iv)Grantee shall have provided evidence to the City that the Grantee has continued to maintain insurance policies and certificates or endorsements acceptable to the City, as described in this Agreement. 4.3 Termination Rights. (a)Termination of State HHAP Agreements: If, at any time during the term of this Agreement, any of the State HHAP Round 1, 2, or 3 Agreements are terminated by the Business, Consumer Services and Housing Agency, the City may, at its sole discretion, terminate this Agreement by giving a minimum 30 days’ notice of termination, in writing, to Grantee. Upon termination of this Agreement, unless otherwise approved in writing by the City, any unexpended funds received by the Grantee shall be returned to the City within 30 days of the City’s notice of termination. (b)Termination for Failure of Condition. If (a) any of the conditions precedent set forth herein are not timely satisfied within two (2) years of the date of this Agreement (subject to applicable notice and cure rights), and (b) City is not in default under this Agreement, City may terminate this Agreement without any further liability on its part by giving written notice of termination to Grantee. Upon the giving of such notice, the City shall not be obligated to pay to Grantee the HHAP Grant, any portion thereof, or any other amounts owing under the Agreement, and Grantee shall be required to return to the City any HHAP Grant monies received but not expended on the Project as of the date of the notice of termination. 4.4 Waiver of Conditions. The conditions set forth pertaining to City's obligation to make disbursements of the HHAP Grant proceeds are for City's benefit only and the City Project Manager may waive all or any part of such rights by written notice to Grantee. 4.5 Manner of Disbursement. City may make any disbursement by check or wire transfer payable to Grantee. EXHIBIT 2     City Council 18 – 23 10/15/2024 4.6 Waiver of Disbursement Conditions. Unless City otherwise agrees in writing, the making by City of any disbursement with knowledge that any condition to such disbursement is not fulfilled shall constitute a waiver of such condition only with respect to the particular disbursement made, and such condition shall be conditioned to all further disbursements until fulfilled. 4.7 Other Terms and Conditions of Grant. Any disbursed Grant amounts shall become immediately due and payable by Grantee back to City, in the event of any of the following: (a)Failure to complete the Project within two (2) years of the date of the first disbursement, unless extended due to Force Majeure delays; (b)Violation of any of the use covenants and restrictions contained in this Agreement after the expiration of any applicable notice and cure periods; or, (c)An Event of Default by Grantee, which is not timely cured after expiration of any applicable notice and cure periods pursuant to the terms of this Agreement. 4.8 Costs and Fees. Grantee shall pay all recording fees and charges on any document recorded pursuant to this Agreement. 5.USE AND MAINTENANCE OF THE PROPERTY 5.1 Maintenance of the Property. During construction and rehabilitation of the Project, solely at Grantee's expense, Grantee agrees to maintain the Property in a clean and orderly condition and in good condition and repair and keep the Property free from any accumulation of debris and waste materials. If at any time Grantee fails to maintain, or cause to be maintained, the Property as required by this section, and said condition is not corrected after the expiration of a reasonable period of time not to exceed thirty (30) days from the date of written notice from the City, unless such condition cannot reasonably be cured within thirty (30) days, in which case Grantee shall have such additional time as reasonably necessary to complete such cure, the City may perform the necessary maintenance and Grantee shall pay all reasonable costs incurred for such maintenance. Following the Certificate of Completion for construction of the homes, the Property maintenance shall be governed by the provisions of the Regulatory Agreement. 5.2 Obligation to Refrain from Discrimination. Grantee covenants and agrees for itself, its successors, its assigns and every successor in interest to the Property or any part thereof, that there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, military and veteran status, age, national origin, ancestry, or disability, during the course of the Project or rehabilitation or operation of the Property nor shall Grantee itself or any person claiming under or through him/her establish or permit any such practice or practices of discrimination or segregation with reference to the rehabilitation or operation of the Property. The foregoing covenants shall run with the land and shall remain in effect until termination of the Agreement. Following the Certificate of Completion, the Grantee's obligation to refrain from discrimination shall be governed by the provisions of the Regulatory Agreement. EXHIBIT 2     City Council 18 – 24 10/15/2024 (a)In Employment. In construction on the Property, Grantee shall not discriminate against any employee or applicant because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, military and veteran status, age, national origin, ancestry, or disability. Grantee shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, disability, creed, religion, sex, marital status, disability, national origin, or ancestry. (b)In all Contracts. Grantee shall cause the foregoing covenants to be inserted in all contracts for any work covered by this Agreement so that such provisions will be binding upon each contractor for the benefit of City, provided that the foregoing covenant shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. 6.RESERVED 7.GENERAL PROVISIONS AND WARRANTIES As a material inducement to City to enter into this Agreement, Grantee represents and warrants as follows, which representations and warranties are made solely by Grantee and not by or on behalf of any partner of Grantee: 7.1 Formation, Qualification and Compliance. Grantee is a nonprofit organization. Grantee is in compliance with all laws applicable to its business and has obtained all approvals, licenses, exemptions and other authorizations from, and has accomplished all filings, registrations and qualifications with, any Governmental Authority that are necessary for the transaction of its business. 7.2 Execution and Performance of HHAP Grant Documents. (a)Grantee has all requisite authority to execute and perform its obligations under this Agreement. (b)The execution and delivery by Grantee of, and the performance by Grantee of its obligations under, this Agreement that has been authorized by all necessary action and does not and will not: (i)require any consent or approval not heretofore obtained of any person having any interest in Grantee; (ii)violate any provision of, or require any consent or approval not heretofore obtained under, any articles of incorporation, by-laws or other governing document applicable to Grantee; (iii)result in or require the creation of any lien, claim, charge or other right of others of any kind (other than under this Agreement and under the contemplated Senior Loan Documents) on or with respect to any property now or hereafter owned or leased by Grantee; EXHIBIT 2     City Council 18 – 25 10/15/2024 (iv)to the best of its knowledge, violate any provision of any law presently in effect; or (v)constitute a breach or default under, or permit the acceleration of obligations owed under, any contract, loan agreement, lease or other agreement or document to which Grantee is a party or by which Grantee or any of its property is bound. (c)Grantee is not in default, in any respect that is materially adverse to the interests of City under this Agreement or that would have any material adverse effect on the financial condition of Grantee or the conduct of its business, under any law, contract, lease or other agreement or document described in sub-paragraph (iii) or (v) of sub-paragraph (b) of this Section 7.2. (d)Except for the permitting for the Project contemplated to be subsequently obtained under this Agreement, no approval, license, exemption or other authorization from, or filing, registration or qualification with, any Governmental Authority is required which has not been previously obtained in connection with the execution by Grantee of, and the performance by Grantee of its obligations under, this Agreement. 7.3 Financial and Other Information. To the best of Grantee's knowledge, all financial information furnished to City by the Grantee or any affiliate thereof with respect to Grantee in connection with the Grant (a) is complete and correct in all material respects as of the date of preparation thereof, (b) accurately presents the financial condition of Grantee, and (c) has been prepared in accordance with generally accepted accounting principles consistently applied or in accordance with such other principles or methods as are reasonably acceptable to City. To the best of Grantee's knowledge, all other documents and information furnished to City by the Grantee or any affiliate thereof with respect to Grantee, in connection with the Grant, are correct and complete insofar as completeness is necessary to give the City accurate knowledge of the subject matter. To the best of Grantee's knowledge Grantee has no material liability or contingent liability not disclosed to City in writing and there is no material lien, claim, charge or other right of others of any kinds (including liens or retained security titles of conditional vendors) on any property of Grantee not disclosed in such financial statements or otherwise disclosed to City in writing. 7.4 No Material Adverse Change. There has been no material adverse change in the condition, financial or otherwise, of Grantee since the dates of the latest financial statements furnished to City, except for Senior Loan Documents that have been disclosed to the City. Since those dates, Grantee has not entered into any material transaction not disclosed in such financial statements or otherwise disclosed to City in writing. 7.5 Tax Liability. Grantee has filed all required federal, state and local tax returns and has paid all taxes (including interest and penalties, but subject to lawful extensions disclosed to City in writing) other than taxes being promptly and actively contested in good faith and by appropriate proceedings. Grantee is maintaining adequate reserves for tax liabilities (including contested liabilities) in accordance with generally accepted accounting principles or in accordance with such other principles or methods as are reasonably acceptable to City. EXHIBIT 2     City Council 18 – 26 10/15/2024 7.6 Governmental Requirements. Except for the Project permitting contemplated to be subsequently obtained under this Agreement, to best of its knowledge, Grantee is in compliance with all laws relating to the Property and all Governmental Authority approvals, including zoning, land use, planning requirements, and requirements arising from or relating to the adoption or amendment of, any applicable general plan, subdivision and parcel map requirement; environmental requirements, including the requirements of the California Environmental Quality Act and the National Environmental Policy Act, and the preparation and approval of all required environmental impact statements and reports; use, occupancy and building permit requirements; and public utilities requirements. 7.7 Professional Licenses. Grantee shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the performance of the obligations under this Agreement and required by the laws and regulations of the United States, the State of California, the City of Santa Ana, and all other governmental agencies. Grantee shall notify the City immediately and in writing of its inability to obtain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 7.8 Rights of Others. Grantee is in compliance with all covenants, conditions, restrictions, easements, rights of way and other rights of third parties relating to the Property as may be shown on title for the Property 7.9 Litigation. There are no material actions or proceedings pending or, to the best of the Grantee's knowledge, threatened against or affecting Grantee or any property of Grantee before any Governmental Authority, except as disclosed to City in writing prior to the execution of this Agreement. 7.10 Bankruptcy. To the best of Grantee's knowledge, no attachments, execution proceedings, assignments for the benefit of creditors, insolvency, bankruptcy, reorganization or other proceedings are pending or threatened against Grantee, nor are any of such proceedings contemplated by Grantee. 7.11 Information Accurate. To the best of Grantee's knowledge, all information, regardless of its form, conveyed by Grantee to City, by whatever means, is accurate, and correct in all material respects and is sufficiently complete to give City true and accurate knowledge of its subject matter, and does not contain any material misrepresentation or omission. 7.12 Conflicts of Interest. No member, official or employee of the City shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to this Agreement which affects his/her personal interests or the interests of any corporation, partnership or association in which he/she has a direct or indirect financial interest. The Grantee warrants that it neither has paid nor given, nor will pay or give, any third party any money or other consideration for obtaining this Agreement. 7.13 Nonliability of City Officials and Employees. No member, official or employee of the City shall be personally liable to the Grantee in the event of any default or EXHIBIT 2     City Council 18 – 27 10/15/2024 breach by the City or for any amount which may become due to Grantee or on any obligations under the terms of this Agreement. 7.14 No Assignment. Grantee expressly acknowledges and agrees that the City has only agreed to assist the Grantee as a means by which to induce the rehabilitation and operation of the Project. Accordingly, Grantee further expressly acknowledges and agrees that this Agreement is a personal right of Grantee that is neither negotiable, transferable, nor assignable except as set forth herein. Grantee may assign some or all of its rights under the Agreement only with the prior written consent of the City Project Manager. 7.15 Applicable Law. This Agreement shall be interpreted, governed and enforced under federal and California state law with venue in Orange County, California. 7.16 Third Parties. This Agreement is made for the sole benefit of Grantee and the City and their successors and assigns, and no other person or persons shall have any rights or remedies under or by reason of this Agreement or any right to the exercise of any right or power of the City hereunder or arising from any default by Grantee, nor shall the City owe any duty whatsoever to any claimant for labor performed or materials furnished in connection with the construction of the Property. 8.CONDITIONS FOR CONSTRUCTION 8.1 Permits and Approvals. Grantee shall diligently obtain all permits, including all Building Permits, licenses, approvals, exemptions and other authorizations of Governmental Agencies required in connection with the rehabilitation and operation of the Property. Grantee shall follow industry standards for best management practices, as applicable, during construction. 8.2 Commencement and Completion of Construction. The construction of the Project shall be considered complete for purposes of this Agreement only when (a) all work described has been completed and fully paid for, and (b) all work requiring inspection or certification by Governmental Authority has been completed and all requisite certificates, approvals and other necessary authorizations (including required final certificates of occupancy) have been obtained. 8.3 Entry and Inspection. At all times prior to completion of the construction, upon reasonable prior written notice and subject to reasonable job site safety rules, City and its agents shall have (a) the right of free access to the Property and all sites away from the Property where materials for the construction are stored, (b) the right to inspect all labor performed and materials furnished for the construction, and (c) the right to inspect and copy all documents pertaining to the construction. 8.4 Construction Information. From time to time, as needed, during the course of the construction, within ten (10) Business Days following City's written demand therefore, Grantee shall furnish requested reports of Project Costs, progress schedules and contractors' costs breakdowns for the construction, itemized as to trade description and item, showing the name of the contractor(s) and/or subcontractor(s), and including such indirect costs as real estate taxes, EXHIBIT 2     City Council 18 – 28 10/15/2024 legal and accounting fees, insurance, architects' and engineers' fees, loan fees, interest during construction and contractors' overhead. 8.5 Protection Against Liens: Grantee shall diligently file a valid Notice of Completion upon completion of the construction, diligently file a notice of cessation in the event of a cessation of labor on the construction for a period of thirty (30) days or more, and take all actions reasonably required to prevent the assertion of claims of lien against the Property. In the event that any claim of lien is asserted against the property or any stop notice or claim is asserted against the City by any person furnishing labor or materials to the Property, Grantee shall immediately give written notice of the same to City and shall, promptly and in any event within ten (10) Business Days after written demand therefor, (a) pay and discharge the same, (b) effect the release thereof by delivering to City a surety bond complying with the requirement of applicable laws for such release, or (c) take such other action as City may require to release City from any obligation or liability with respect to such stop notice or claim. 8.6 Labor Requirements. (a)Compliance with Community Workforce Agreement. Grantee agrees to comply with the City’s Community Workforce Agreement as required by the City. (b)Prevailing Wages. (i)GRANTEE IS AWARE OF THE REQUIREMENTS OF LABOR CODE § 1720 ET SEQ., AND 1770, ET SEQ., AS WELL AS CALIFORNIA CODE OF REGULATIONS, TITLE 8, SECTION 16000, ET SEQ. (“PREVAILING WAGE LAWS”), WHICH REQUIRE THE PAYMENT OF PREVAILING WAGE RATES AND THE PERFORMANCE OF OTHER REQUIREMENTS ON “PUBLIC WORKS” AND “MAINTENANCE” PROJECTS, AS DEFINED BY PREVAILING WAGE LAWS. GRANTEE AGREES THE PROJECT IS A “PUBLIC WORK” SUBJECT TO PREVAILING WAGE LAWS AND THAT GRANTEE SHALL FULLY COMPLY WITH THE PREVAILING WAGE LAWS. GRANTEE IS RESPONSIBLE TO OBTAIN A COPY OF THE PREVAILING RATES OF PER DIEM WAGES IN EFFECT AT THE COMMENCEMENT OF THIS AGREEMENT. GRANTEE SHALL MAKE COPIES OF THE PREVAILING RATES OF PER DIEM WAGES FOR EACH CRAFT, CLASSIFICATION OR TYPE OF WORKER NEEDED TO CONSTRUCT THE PROJECT, AND SHALL POST COPIES AT THE GRANTEE’S PRINCIPAL PLACE OF BUSINESS AND THE PROPERTY. GRANTEE SHALL MAINTAIN A BOND TO SECURE THE PAYMENT OF CONTRACTORS AT PREVAILING WAGE RATES IN ACCORDANCE WITH CALIFORNIA LABOR CODE § 1781. (ii)GRANTEE ASSUMES ANY AND ALL RESPONSIBILITY AND SHALL BE SOLELY RESPONSIBLE FOR COMPLIANCE WITH REQUIREMENTS TO PAY PREVAILING WAGE RATES FOR EACH LABOR CLASSIFICATION, AS DETERMINED BY THE STATE, PURSUANT TO LABOR CODE SECTIONS 1720, ET SEQ. (c)Release and Waiver. EXHIBIT 2     City Council 18 – 29 10/15/2024 (i)GRANTEE, ON BEHALF OF ITSELF, ITS SUCCESSORS, AND ASSIGNS, WAIVES AND RELEASES THE CITY FROM ANY RIGHT OF ACTION THAT MAY BE AVAILABLE TO ANY OF THEM PURSUANT TO LABOR CODE SECTION 1781. ADDITIONALLY, GRANTEE SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS THE CITY AGAINST ANY CLAIMS PURSUANT TO LABOR CODE SECTION 1781, OR THE CITY’S COMMUNITY WORKFORCE AGREEMENT,ARISING FROM THIS AGREEMENT OR THE CONSTRUCTION OR INSTALLATION OF ALL OR ANY PORTION OF THE PROJECT. GRANTEE ACKNOWLEDGES THE PROTECTIONS OF CIVIL CODE SECTION 1542 RELATIVE TO THE WAIVER AND RELEASE CONTAINED IN THIS SECTION 8.6, WHICH READS AS FOLLOWS: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR. (d)BY INITIALING BELOW, GRANTEE KNOWINGLY AND VOLUNTARILY WAIVES THE PROVISIONS OF SECTION 1542 SOLELY IN CONNECTION WITH THE WAIVERS AND RELEASES OF THIS SECTION 8.6. (e)ADDITIONALLY, GRANTEE SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS THE CITY AGAINST ANY CLAIMS PURSUANT TO LABOR CODE SECTION 1781 ARISING FROM THIS AGREEMENT OR THE THE PROJECT. GRANTEE’S INITIALS: ____________ 8.7 Grantee's Assurance of Construction Completion.Prior to commencement of construction of the Improvements, Grantee shall furnish to City evidence that assures Grantee that sufficient monies will be available to complete the proposed construction (the “Construction Security”). The City Project Manager shall approve or disapprove the Construction Security, which approval shall not be unreasonably withheld. The amount of money available from the Construction Security shall be at least the total estimated construction cost. Subject to approval from the City Project Manager, the Construction Security may take one of the following forms: (i)Performance bond and labor and materials bond in a principal sum equal to the total estimated construction cost supplied by Contractor or subcontractors, provided said bonds are issued jointly to Grantee, City and any Senior Lenders as obligees. (ii)Irrevocable letter of credit issued to City from a financial institution to be in effect until City acknowledges satisfactory Completion of Construction; (iii)Cash deposited with the City (may be in the form of cashier's check or money order or may be electronically deposited); EXHIBIT 2     City Council 18 – 30 10/15/2024 (iv)A completion guaranty, in favor of City from an Affiliate of Grantee, in a form reasonably acceptable to City, coupled with a repayment guaranty in favor of the Senior construction Lender for its loan; (v)Any combination of the above. All bonds and letters of credit must be issued by a company qualified to do business in the State of California and acceptable to City. All bonds and letters of credit shall insure faithful and full observance and performance by Grantee of all terms, conditions, covenants, and agreements relating to the construction of improvements within the Property. Grantee shall provide or cause its Contractor to provide payment and/or performance bonds in connection with the construction of the Project Improvements, and shall name the City as an additional obligee on, with the right to enforce, any such bonds. 9.PROJECT COVENANTS Grantee hereby agrees and declares that the following covenants shall run with the land and shall be binding on Grantee, its successors and assigns: 9.1 Local Sourcing Plan. Grantee agrees to make a good faith effort to encourage subcontractors and suppliers to hire and procure locally. Prior to issuance of any Building Permit, Grantee shall develop and submit to the City a local sourcing plan for the Project targeting, to the extent feasible, the hiring of qualified workers, construction contractors, or the purchasing of goods locally within the City of Santa Ana. 9.2 Lead-Based Paint. Grantee shall comply with the requirements, as applicable of the Lead-Based Paint Poisoning Prevention Act. 9.3 Property Standards. Grantee shall cause the Property to meet all applicable local, state and federal codes and ordinances, including zoning ordinances. Grantee shall also cause the Property to meet the current edition of the Model Energy Code published by the Council of American Building Officials. No fewer than one (1) unit shall comply with requirements for mobility features under California Building Code section 11B-233.3, and communication features that comply with California Building Code section 11B-809.5. 9.4 Alternative Transportation and Energy Source, Resource Conservation, and LEED Certification. In recognition of the City's desire to optimize the energy efficiency of the Project, Grantee agrees to consult with the Project design team, a CABEC certified 2016 Certified Energy Analyst, a LEED AP Homes (low-rise and mid-rise), LEED AP BD+C (high rise), National Green Building Standard (NGBS) Green Verifier, or GreenPoint Rater (one person may meet both of these latter qualifications) early in the Project design process to evaluate a building energy model analysis and identify and consider energy efficiency or generation measures beyond those required by minimum construction standards. EXHIBIT 2     City Council 18 – 31 10/15/2024 9.5 Maintenance. At all times during the term of this Agreement, Grantee shall cause the Property and the Project to be maintained in a decent, safe and sanitary manner, regardless of cause of the disrepair. 9.6 Management Plan. Prior to issuance of a Certificate of Completion, Grantee shall submit for the reasonable approval of the City a "Management Plan" that sets forth in detail Grantee's property management duties, a tenant selection process, a supportive services plan consistent with the requirements of the Regulatory Agreement, a security system and crime prevention program, the procedures for the rental of the units, the rules and regulations for the Property and manner of enforcement, an operating budget, the identity and emergency contact information of the professional property manager who will provide property management services for the Property, and other matters relevant to the management of the Property. 9.7 Crime Free Housing. Grantee shall submit for the reasonable approval of the City a crime free housing policy, procedure, and design plan. 9.8 Onsite Parking. Grantee shall provide onsite parking for residents and visitors of the Project as required by the building code requirements. 9.9 Conflict of Interest. Grantee shall comply with and be bound by the conflict of interest provisions set forth in all applicable state regulations pertaining to conflict of interest. 9.10 Right to Work and Minimum Wage Laws. (a)Pursuant to the United States of America Fair Labor Standard Act of 1938, as amended, and State of California Labor Code, Section 1178.5, Grantee shall pay no less than the greater of the Federal or California Minimum Wage to all its employees that directly or indirectly service the Property, in any manner whatsoever. Grantee shall require and verify that all its subcontractors or other persons servicing the Property on behalf of the Grantee also pay their employees no less than the greater of the Federal or California Minimum Wage. (b)Grantee shall comply and verify that its subcontractors comply with all other Federal and State of California laws for minimum wage, overtime pay, record keeping, and child labor standards pursuant to the servicing of the Property or terms and conditions of this Agreement. 9.11 Compliance with the Regulatory Agreement. Grantee agrees to comply with the Regulatory Agreement and the terms and conditions stated therein. 9.12 Compliance with the State HHAP Agreement. Grantee agrees to comply with the State HHAP Agreement and requirements of the HHAP program, as further described in Exhibit E. 9.13 Project Financing. (a)City shall have the right, and may in its sole and absolute discretion, to approve or disapprove any Senior Loan for the Project. EXHIBIT 2     City Council 18 – 32 10/15/2024 (b)Without limiting City’s approval of a Senior Loan, any loan from an entity that owns, controls, or affiliated with Grantee is subject to the following: (i)The interest rate shall not exceed the Wall Street Journal Prime (WSJ) Rate in effect at the time of Grantee’s agreement to such interest rate. (ii)The Senior Lender may not foreclose on the Project. (c)The City shall have the right, but not the obligation, to cure any default prior to foreclosure on the Project. The City shall have at least ninety (90) days to cure, plus such additional time as may be reasonably necessary to cure, for a period of not more than one hundred eighty (180) days, provided that City is diligently pursuing a cure of the default. (d)City shall have the right to notice of any default. (e)Grantee covenants and warrants that it shall be responsible for all operating losses on the Project during the term of the Regulatory Agreement. 10.ENVIRONMENTAL MATTERS 10.1 Representation and Warranty. Except as disclosed in writing to the City, Grantee represents that it has no knowledge: (a) of the presence on, under or about the Property, now or in the past, of any Hazardous Materials, or of the transportation to or from the Property of any Hazardous Materials; (b) that asbestos or polychlorinated biphenyls (PCBs) are contained in or stored on the Property; or, (c) that there are any underground storage tanks located in, on or under the Property. 10.2 Compliance with Environmental Laws. Grantee shall: (a) comply with all environmental laws and environmental permits applicable to the construction of the Property; (b) immediately pay or cause to be paid all costs and expenses incurred by reason of such compliance; (c) keep the Property free and clear of any environmental claims or liens imposed pursuant to any environmental law; and, (d) obtain and renew all environmental permits required for ownership or use of the Property. 10.3 National Environmental Protection Act Mitigation Measures. Grantee agrees and acknowledges that this Agreement is subject to compliance with the tribal consultation process completed in accordance with the National Environmental Protection Act (“NEPA”). Grantee shall comply with the mitigation measures resulting from the NEPA Environmental Assessment and the tribal consultation completed for the Project, and any and all related regulatory requirements arising from the National Environmental Protection Act. Grantee warrants and covenants that all activities and work on the Property and the Project shall comply with the NEPA Mitigation Measures attached hereto as Exhibit G and incorporated herein by reference. 10.4 Presence of Hazardous Materials. Grantee shall not, and shall not permit anyone else to, generate, use, treat, store, handle, release, or dispose of Hazardous Materials on the Property, or transport or permit the transportation of Hazardous Materials to or from the Property, except for de minimis quantities used at the Property in compliance with all applicable EXHIBIT 2     City Council 18 – 33 10/15/2024 environmental laws and required in connection with the construction of the homes and the routine operation and maintenance of the Property. 10.5 Notice of Environmental Matters. Grantee shall immediately advise City in writing of any of the following: (a) any pending or threatened environmental claim against Grantee or the Property; or (b) any condition or occurrence that: (i) results in noncompliance with any applicable environmental law; (ii) could reasonably be anticipated to cause the Property to be subject to any restrictions on the ownership, occupancy, use or transferability of the Property under any environmental Law; or, (iii) could reasonably be anticipated to form the basis of an environmental claim against the Property or Grantee. 10.6 Environmental Indemnification by the Grantee. Grantee agrees to defend, indemnify and hold harmless the City and its respective officers, directors, employees and agents, contractors, special counsel, and representatives (collectively the "Indemnitees") from and against any and all obligations (including removal and remediation), losses, claims (including third party claims), suits, judgments, liabilities, penalties, damages (including consequential and punitive damages), costs and expenses (including consultants, and attorneys' fees) of whatever kind or nature whatsoever that may at any time be incurred by, imposed on, or asserted against the Indemnitees directly or indirectly based on, or arising or resulting from any Hazardous Materials on the Property, other than resulting from the gross negligence or willful misconduct of any Indenmitee. 11.OTHER AFFIRMATIVE COVENANTS Grantee hereby agrees and declares that the following covenants shall run with the land and shall be binding on Grantee, its successors and assigns: 11.1 Existence. The sole member of Grantee's managing general partner shall maintain its existence in good standing under the laws of the State of California. 11.2 Notice of Certain Matters. Grantee shall give notice to City, within ten (10) business days of Grantee's learning thereof, of each of the following: (a)any filed litigation or claim affecting or relating to the Property and involving an amount in excess of $5,000; and any litigation or claim that might subject Grantee or any general partner to liability in excess of $5,000, whether covered by insurance or not; (b)any dispute between Grantee and a Governmental Authority relating to the Property, the adverse determination of which might materially affect the Property; (c)any change in Grantee's principal place of business; (d)any aspect of the Improvements that is not in substantial conformity with the plans or code; (e)any event which after the giving of all required notices and the expiration of all applicable cure periods, would constitute an Event of Default; EXHIBIT 2     City Council 18 – 34 10/15/2024 (f)any material default by Grantee or any other party under any Senior Loan document, or the receipt by Grantee of any notice of default under any Senior Loan document; (g)the creation or imposition of any mechanics' or materialmans' lien or other lien against the Property which might materially affect the Property, which is not bonded over or released; and/or (h)any material adverse change in the financial condition of Grantee. 11.3 Further Assurances. Grantee shall execute and acknowledge (or cause to be executed and acknowledged) and deliver to City all documents, and take all actions, reasonably required by City from time to time to confirm the rights created or now or hereafter intended to be created under this Agreement. 11.4 Default on Senior Loan. Grantee shall not default on any of the Senior Loan Documents, provided however, that Grantee shall have such period as is provided in the Senior Loan Documents during which to effectuate a cure. 11.5 Sale or Lease of Property. Grantee shall not sell, lease (other than to qualified renters meeting the requirements set forth in this Agreement), sublease or otherwise transfer all or any part of the Property or any interest therein without the prior written consent of the City Project Manager, which consent may be withheld in the City Project Manager's sole discretion. In connection with the foregoing consent requirements, Grantee acknowledges that City relied upon Grantee's particular expertise in entering into this Agreement and continues to rely on such expertise to ensure the satisfactory completion of the construction. 12.CERTIFICATE OF COMPLETION Upon satisfactory completion of the construction and upon the request of Grantee, or at its own election, the City shall issue a Certificate of Completion. Such Certificate of Completion shall be, and shall so state, conclusive determination of satisfactory completion of the construction. The Certificate of Completion may be issued in the form of the Certificate of Occupancy or Final Inspection Notice from the City. If City declines to furnish a Certificate of Completion after written request from Grantee, the City Project Manager shall, within thirty (30) days after receipt of the request, provide Grantee with a written statement of the reasons therefore. The statement shall contain a description of the action Grantee must take to obtain a Certificate of Completion. If the reason therefore is that the Grantee has not completed a minor portion of the construction, City may, in its sole and absolute discretion, issue the Certificate of Completion upon the posting with City of a bond or other form of security acceptable to the City Project Manager in the amount of the fair value of the uncompleted work. A Certificate of Completion is not "notice of completion" referred to in Section 3093 of the California Civil Code. 13.INDEMNIFICATION 13.1 Nonliability of City. Grantee acknowledges and agrees that: EXHIBIT 2     City Council 18 – 35 10/15/2024 (a)The relationship between Grantee and the City is and shall remain solely that of Grantee and grantor. City neither undertakes nor assumes any responsibility to review, inspect, supervise, approve (other than for aesthetics) or inform Grantee of any matter in connection with any development, construction and rehabilitation, including matters relating to: (i) the performance of the construction work; (ii) architects, contractors, subcontractors and materialmen, or the workmanship of or materials used by any of them; or, (iii) the progress of the construction; and Grantee shall rely entirely on its own judgment with respect to such matters and acknowledges that any review, inspection, supervision, approval or information supplied to Grantee by City in connection with such matters is solely for the protection of City, and that neither Grantee nor any third party is entitled to rely on it; (b)Notwithstanding any other provision of this Agreement: (i) the City is not a partner, joint venture, alter-ego, manager, controlling person or other business associate or participant of any kind of Grantee, and City does not intend to ever assume any such status; (ii) City's activities in connection with the Grant shall not be "outside the scope of the activities of a lender of money" within the meaning of California Civil Code Section 3434, as modified or recodified from time to time, and City does not intend to ever assume any responsibility to any person for the quality or safety of the Property; and, (iii) City shall not be deemed responsible for or a participant in any acts, omissions or decisions of Grantee; (c)City shall not be directly or indirectly liable or responsible for any loss or injury of any kind to any person or property resulting from any construction on, or occupancy or use of, the Property, whether arising from: (i) any defect in any building, grading, landscaping or other onsite or offsite improvement; (ii) any act or omission of Grantee or any of Grantee's agents, employees, independent contractors, licensees or invitees; or (iii) any accident on the Property or any fire or other casualty or hazard thereon; and, (d)By accepting or approving anything required to be performed or given to City under this Agreement, including any certificate, financial statement, survey, appraisal or insurance policy, City shall not be deemed to have warranted or represented the sufficiency or legal effect of the same, and no such acceptance or approval shall constitute a warranty or representation by City to anyone. 13.2 Indemnity. (a)Grantee shall defend (by counsel reasonably satisfactory to City), indemnify and save and hold harmless the Indemnitees from and against all claims, damages, demands, actions, losses, liabilities, costs and expenses (including, without limitation, reasonable attorneys' fees and court costs) arising from or relating to: (i) this Agreement; (ii) the making of the Grant(s); (iii) a claim, demand or cause of action that any person has or asserts against Grantee; (iv) any act or omission of Grantee, any contractor, subcontractor or material supplier, engineer, architect or other person with respect to the Property. Grantee’s obligation to defend, indemnify, and hold Indemnitees harmless applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, rising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Grantee's obligations under this Section shall survive the issuance of the Certificate of Completion, and termination of this Agreement. Notwithstanding the EXHIBIT 2     City Council 18 – 36 10/15/2024 foregoing, to the extent required by Civil Code Section 2782.8, the above indemnity shall be limited to the extent claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Grantee. (b)Notwithstanding the foregoing, neither Grantee, nor any of its partners, shall be personally liable for any indemnification obligation hereunder that would result as the repayment of the Grant. 13.3 Reimbursement of City. With respect to the indemnification obligations under this Article 14, Grantee shall reimburse City immediately upon written demand for all costs reasonably incurred by City (including the reasonable fees and expenses of attorneys, accountants, appraisers and other consultants, whether the same are independent contractors or employees of City) in connection with the enforcement of the Grant Documents and all related matters, including all claims, demands, causes of action, liabilities, losses, commissions and other costs against which City is indemnified under the Grant Documents. Such reimbursement obligations shall bear interest from the date occurring twenty (20) days after City gives written demand to Grantee. Such reimbursement obligations shall survive the issuance of a Certificate of Completion and termination of this Agreement. 14.INSURANCE, CASUALTY AND CONDEMNATION 14.1 Policies Required; Minimum Coverage. Grantee shall procure and maintain for the duration of the contract, and for five (5) years thereafter, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees, and sub- contractors, which meets the following minimum requirements: (a)Commercial General Liability (CGL). Insurance Services Office (ISO) Form CG 0001 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $3,000,000 per occurrence and $5,000,000 in the aggregate. Umbrella and excess insurance policies can be used to meet the required limits. (b)Automobile Liability (AL). Insurance Services Office Form CA 0001 covering Code 1 (any auto), with combined single limit no less than $5,000,000. (c)Workers’ Compensation (WC). As required by the State of California, with statutory limits, and Employers’ Liability insurance with a limit of no less than$1,000,000 per accident, policy, employee for bodily injury or disease. (d)Builder’s Risk (Course of Construction) (BR). Utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no co- insurance penalty provisions. (e)Surety Bonds as described below. (f)Professional Liability (PL). With limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. EXHIBIT 2     City Council 18 – 37 10/15/2024 These insurance requirements shall not in any way act to reduce coverage that is broader or includes higher limits than the minimums shown above. If Grantee maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to the broader coverage and/or the higher limits maintained by Grantee. Insurance provided under this contract shall not contain any restrictions or limitations which are inconsistent with City’s rights under this contract. 14.2 Self-Insured Retentions. Self-insured retentions must be declared to and approved by City. At the option of City, Grantee shall cause its insurer(s) to reduce or eliminate such self-insured retentions as respects City; or Grantee shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. 14.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (a)City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers are to be covered as additional insureds on Contractor’s CGL and AL policies with respect to liability arising out of work operations performed by or on behalf of Grantee including materials, parts, and equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of Grantee. Additional insured status can be provided in the form of an endorsement to Grantee’s insurance. (b)For any claims related to this project, Grantee’s insurance coverage shall be primary insurance coverage as respects City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by City of Santa Ana, its City Council, officers, officials, employees, agents, or volunteers shall not contribute with it. (c)A severability of interest provision must apply for all the additional insureds, ensuring that Grantee’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. (d)Grantee hereby grants to City a waiver of subrogation which any insurer of said Grantee may acquire against City of Santa Ana, its City Council, officers, officials, employees, agents and volunteers” by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement(s) that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from any insurer(s). (e)Each insurance policy required by this clause shall provide that coverage shall not be canceled, suspended, voided, reduced in scope or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City and ten (10) days prior written notice of policy cancellation or non-renewal due to non- payment. (f)Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), 20 Civic EXHIBIT 2     City Council 18 – 38 10/15/2024 Center Plaza M-26 (Housing Division), Santa Ana, CA 92701. The name and location of project must be indicated in the Description of Operations section of each certificate. (g)If any of the insurance required under this Agreement is not commercially available, not applicable to the Project, or imposes an undue cost burden on the Project, the City may, in its sole and absolute discretion, agree to reduce the coverage or waive the coverage; provided, however, that if such coverage does become available or applicable to the Project, and securing the insurance would not impose an undue burden on the Project, the City may require the insurance to be procured within thirty (30) days of written notice. 14.4 Builder’s Risk (Course of Construction) Insurance. Grantee may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name City of Santa Ana as a loss payee as its interest may appear. If the project does not involve new or major reconstruction, at the option of City, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the Project site. 14.5 Claims Made Policies. If any coverage required is written on a claims-made coverage form: (a)The retroactive date must be shown, and this date must be before the execution date of the contract. (b)Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of work. (c)If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, Grantee must purchase extended reporting period coverage for a minimum of five (5) years after completion of work. (d)A copy of the claims reporting requirements must be submitted to City. 14.6 Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. 14.7 Waiver of Subrogation. Grantee hereby agrees to waive rights of subrogation which any insurer of Grantee may acquire from Grantee by virtue of the payment of any loss. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Grantee, its employees, agents, contractors and sub- contractors. EXHIBIT 2     City Council 18 – 39 10/15/2024 14.8 Verification of Coverage. Grantee shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause). A statement on a Certificate(s)/Evidence of Insurance will not be accepted in lieu of the actual endorsements required herein. Failure to obtain the required documents prior to the work beginning shall not waive Grantee’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. 14.9 Sub-Contractors. Grantee shall require and verify that all sub-contractors maintain insurance meeting all requirements stated herein, and Grantee shall ensure that City is an additional insured on insurance required from sub-contractors. For CGL coverage, sub- contractors shall provide coverage with a form at least as broad as CG 20 38 04 13. 14.10 Surety Bonds. Grantee shall provide the following Surety Bonds: (a)Bid Bond (b)Performance Bond (c)Payment Bond (d)Maintenance Bond The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California. 14.11 Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 14.12 Claims and Proceedings. Grantee shall give City immediate notice of any material casualty to any portion of the Property, whether or not covered by insurance, and of the initiation or threatened initiation of any proceeding for the condemnation or other taking for public or quasi-public use of any portion of the Property (collectively, "Condemnation"), and shall provide City with copies of all documents which pertain to any such casualty or Condemnation. Grantee shall take all action reasonably required by City in connection therewith to protect the interests of Grantee and/or City, and City shall be entitled (without regard to the adequacy of its security) to participate in any action, claim, adjustment or proceeding and to be represented therein by counsel of its choice. Grantee shall not settle, adjust, or compromise any claim, action, adjustment or proceeding without prior written approval, which approval shall not be unreasonably withheld or delayed. 14.13 Delivery of Proceeds to City. In the event that, notwithstanding the "lender's loss payable endorsement" requirement set forth above, the proceeds of any casualty insurance EXHIBIT 2     City Council 18 – 40 10/15/2024 policy described herein are paid to Grantee, Grantee shall, subject to any superior rights of the Senior Lender, deliver such proceeds to the City immediately upon receipt. 14.14 Application of Casualty Insurance Proceeds. Subject to any superior rights of the Senior Lender, any proceeds collected (the "Proceeds") under any casualty insurance policy described in this Agreement shall be disbursed to Grantee as provided below, but only upon fulfillment of each of the following conditions (the "Restoration Conditions") within ninety (90) days (unless extended by mutual agreement of Grantee and City) following the occurrence of the receipt of the Proceeds: (a)Grantee shall demonstrate to City's reasonable satisfaction that the Proceeds (together with amounts deposited by Grantee pursuant to subparagraph (b)) will be adequate to repair the Improvements and to restore the fair market value of the Property, within a time period reasonably determined by City, to at least the value it had immediately prior to sustaining the damage. Such demonstration shall include delivery to City of: (i) plans and specifications reasonably satisfactory to City; and, (ii) a construction contract in form and content, and with a contractor, reasonably satisfactory to City; (b)To the extent that the Proceeds (together with all undisbursed Grant proceeds and any other financing proceeds available to the Grantee) are insufficient to accomplish the restoration required above, Grantee shall deliver to City funds (the "Shortfall Funds") in the amount of such shortfall, which funds shall be assigned to City as security for Grantee's obligation hereunder and held and disbursed in the same manner as the Proceeds; (c)Grantee shall execute such documents as City reasonably requires to evidence and secure Grantee's obligation to use all amounts disbursed for the diligent restoration of the Property; and, (d)No Event of Default shall remain uncured. 14.15 Method of Disbursement and Undisbursed Funds. Any Proceeds and Shortfall Funds to be disbursed to Grantee shall be held by the Senior Lender if a Senior Loan is outstanding, and disbursed in accordance with the Senior Loan Documents or, if no Senior Loan, then held by the City and disbursed in accordance with the City's then customary disbursement procedures and related provisions. Any amounts remaining undisbursed following completion of such restoration shall be returned to Grantee up to the amount of any Shortfall Funds deposited by Grantee, and any other amounts remaining shall either be paid to Grantee or applied by the Senior Lender, or the City in the absence of a Senior Loan, as the case may be against any obligations that are secured by a lien on the Property, as they elect in their sole and absolute discretion. 14.16 Failure to Satisfy Conditions. In the event that Grantee fails to fulfill the Restoration Conditions within one hundred and eighty (180) days (unless extended pursuant to Section 15.4) following the date Proceeds are received, the Proceeds shall be applied by City against any obligations to City that are secured by a lien on the Property, and the selection of which such obligations to apply the Proceeds against shall be made by City in its sole and absolute discretion. EXHIBIT 2     City Council 18 – 41 10/15/2024 14.17 Restoration. Nothing in this Article 15 shall be construed to excuse Grantee from repairing and restoring all damage to the Property in accordance with other Grant Document provisions. 14.18 Condemnation; Treatment of Compensation. (a)Subject to any superior rights of Senior Lender, Grantee hereby assigns to the City, as security for all obligations to City secured by a lien on the Property, all amounts payable to Grantee in connection with any Condemnation, and any proceeds of any related settlement (collectively, "Compensation"). Subject to any superior rights of Senior Lender, Grantee shall deliver such remaining Compensation to City immediately upon receipt. If the taking results in a loss of the Property to an extent that, in the reasonable opinion of City, renders or is likely to render the Property not economically viable or if, in City's reasonable judgment Grantee's security is otherwise impaired, City may apply the Compensation received due to judgment or settlement in connection with any condemnation or other taking to repay the Grant. If so applied, any award in excess of the Grant repayment and other sums due to City shall be paid to Grantee or Grantee's assignee. City shall have no obligation to take any action in connection with any actual or threatened condemnation or other proceeding. (b)Notwithstanding the foregoing, as long as the value of City's liens are not impaired, any condemnation proceeds may be used by the Grantee for repair and/or restoration of the Project. 14.19 Waiver of Subrogation. Grantee hereby waives all rights to recover against the City (or any officer, employee, agent or representative of City) for any loss incurred by Grantee from any cause insured; provided, however, that this waiver of subrogation shall not be effective with respect to any insurance policy if the coverage thereunder would be materially reduced or impaired as a result. Grantee shall use its best efforts to obtain only policies that permit the foregoing waiver of subrogation. 15.DEFAULTS AND REMEDIES 15.1 Events of Default. Failure or delay by either party to perform any material term or provision of this Agreement within the time periods provided herein for such performance constitutes a default under the Agreement. If any party defaults in performance of its material obligations, covenants or agreements hereunder, the defaulting party shall be entitled to cure the default in accordance with this section. The injured party shall give written notice of default to the party in default, specifying the default complained of by the injured party. Delay in giving such notice shall not constitute a waiver of any default nor shall it change the time of default. Unless a specific time to cure is set forth below, the defaulting party must, within thirty (30) days following service of said written notice, commence to cure, correct or remedy such failure or delay and shall complete such cure, correction, or remedy with reasonable diligence, provided that any cure must occur within ninety (90) days, or such shorter time specified below. Without limitation, the occurrence of any of the following, whatever the reason therefore which is not cured, shall constitute an Event of Default by Grantee: EXHIBIT 2     City Council 18 – 42 10/15/2024 (a)Grantee fails to perform any obligation for the payment of money under this Agreement, and such failure is not cured within ten (10) Business Days after Grantee's receipt of written notice that such obligation was not performed when due; (b)Any representation or warranty in this Agreement proves to have been incorrect in any material respect when made; (c)The Property is materially damaged or destroyed by fire or other casualty unless Grantee fulfills the Restoration Conditions set forth in the insurance provisions of this Agreement within one hundred eighty (180) days and thereafter diligently restores the Property in accordance with this Agreement; (d)Work on the construction ceases for sixty (60) consecutive days for any reason (other than Force Majeure delays, as defined in Section 17.2); (e)Grantee is enjoined or otherwise prohibited by any Governmental Authority from constructing and/or occupying the Improvements and such injunction or prohibition continues unstayed for sixty (60) days or more for any reason; (f)Construction of the Project has not commenced within sixty (60) days of the Initial Disbursement. (g)Construction of the Project in accordance with the Scope of Work is not complete within two (2) years from the Initial Disbursement. (h)Grantee has not commenced leasing the Affordable Units to Eligible Households within eighteen (18) months from completion of the Scope of Work. (i)Grantee is dissolved, liquidated or terminated, or all or substantially all of the assets of Grantee are sold or otherwise transferred without the City Project Manager's prior written consent; or, (j)Grantee is the subject of an order for relief by a bankruptcy court, or is unable or admits its inability to pay its debts as they mature, or makes an assignment for the benefit of creditors; or Grantee applies for or consents to the appointment of any receiver, trustee, custodian, conservator, liquidator, rehabilitator or similar officer for it or any part of its property; or any receiver, trustee, custodian, conservator, liquidator, rehabilitator or similar officer is appointed without the application or consent of Grantee and the appointment continues undischarged or unstayed for ninety (90) days; or Grantee institutes or consents to any bankruptcy, insolvency, reorganization, arrangement, readjustment of debt, dissolution, custodianship, conservatorship, liquidation, construction or similar proceeding relating to it or any part of its property; or any similar proceeding is instituted without the consent of Grantee and continues undismissed or unstayed for ninety (90) days; or any judgment, writ, warrant of attachment or execution, or similar process is issued or levied against any property of Grantee and is not released, vacated or fully bonded within ninety (90) days after its issue or levy. 15.2 Remedies Upon Default. Upon the occurrence of any Event of Default, City may, at its option and in its absolute discretion, do any or all of the following: EXHIBIT 2     City Council 18 – 43 10/15/2024 (a)Terminate this Agreement by giving written notice to Grantee and seek monetary damages for breach of the Agreement or restitution for the HHAP Grant. Upon written notice of termination and demand from the City, Grantee shall repay to the City all or some portion of the HHAP Grant proportionate to the scale and duration of the uncorrected noncompliance relative to the term of the Regulatory Agreement, or, at City’s election, the total amount of funds disbursed by the City for the HHAP Grant multiplied by the percentage of the Project that has not been completed; provided, however, for an Event of Default described in Section 15.1(c), Grantee shall automatically, and without notice or other action on City's part, cause all such amounts to be immediately due and payable. (b)In its own right or by a court-appointed receiver, take possession of the Property, enter into contracts for and otherwise proceed with the completion of the construction by expenditure of its own funds, and operate the Project in accordance with the Regulatory Agreement. (c)Exercise any of its rights under this Agreement, the Regulatory Agreement, and any rights provided by law, including, without limitation, the right to seek specific performance and the right to foreclose on any security and exercise any other rights with respect to any security, inclusive of the Construction Security, all in such order and manner as City elects in its sole and absolute discretion. (d)Suspend or terminate the award of City funds if Grantee fails to comply with any term of such award. (e)Foreclose on the City Deed of Trust. 15.3 Cumulative Remedies: No Waiver. City's rights and remedies under the Grant Documents are cumulative and in addition to all rights and remedies provided by law. The exercise by City of any right or remedy shall not constitute a cure or waiver of any default, nor invalidate any notice of default or any act done pursuant to any such notice, nor prejudice the City in the exercise of any other right or remedy. No waiver of any default shall be implied from any omission by City to take action on account of such default if such default persists or is repeated. No waiver of any default shall affect any default other than the default expressly waived, and any such waiver shall be operative only for the time and to the extent stated. No waiver of any provision of any Grant Document shall be construed as a waiver of any subsequent breach of the same provision. City's consent to or-approval of any act by Grantee requiring further consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act. The City's acceptance of the late performance of any obligation shall not constitute a waiver by City of the right to require prompt performance of all further obligations; City's acceptance of any performance following the sending or filing of any notice of default shall not constitute a waiver of either party's right to proceed with the exercise of its remedies for-any unfulfilled obligations; and City's acceptance of any partial performance shall not constitute a waiver by City of any rights. EXHIBIT 2     City Council 18 – 44 10/15/2024 16.MISCELLANEOUS 16.1 Obligations Unconditional and Independent. Notwithstanding the existence at any time of any obligation or liability of City to Grantee, or any other claim by Grantee against City, in connection with the Grant or otherwise, Grantee hereby waives any right it might otherwise have: (a) to offset any such obligation, liability or claim against Grantee's obligations under this Agreement; or, (b) to claim that the existence of any such outstanding obligation, liability or claim excuses the nonperformance by Grantee of any of its obligations under this Agreement. 16.2 Notices. All notices, demands, approvals and other communications provided for in this Agreement shall be in writing and be delivered to the appropriate party by personal service or U.S. mail at its address as follows: If to Grantee: If to City: With a copy to: Illumination Foundation Pooja Bhalla, DNP, RN Chief Executive Officer 2871 Pullman Street Santa Ana, CA 92705 Community Development Agency of the City of Santa Ana Housing Division Manager or Homeless Services Manager 20 Civic Center Plaza (M-26) P.O. Box 1988 Santa Ana, California 92702 Office of the City Attorney City of Santa Ana 20 Civic Center Plaza, 7th Floor (M-29) Santa Ana, California 92702 Addresses for notice may be changed as required by written notice to all other parties. All notices personally served shall be effective when actually received. All notices mailed shall be effective three (3) days after deposit in the U.S. Mail, postage prepaid. The foregoing notwithstanding, the non-receipt of any notice as the result of a change of address of which the sending party was not notified or as the result of a refusal to accept delivery shall be deemed receipt of such notice. 16.3 Survival of Representations and Warranties. All representations and warranties in this Agreement shall survive the making of the Grant(s) described herein until the City determination of Completion of Construction and have been or will be relied on by City notwithstanding any investigation made by either party. 16.4 No Third Parties Benefited. This Agreement is made for the purpose of setting forth rights and obligations of Grantee and the City, and no other person shall have any rights hereunder or by reason hereof. EXHIBIT 2     City Council 18 – 45 10/15/2024 16.5 Binding Effect; Assignment of Obligations. This Agreement shall bind, and shall inure to the benefit of, Grantee and City and their respective successors and assigns. Other than as expressly provided to the contrary in this Agreement, Grantee shall not assign any of its rights or obligations under this Agreement without the prior written consent of City, which consent may be withheld in City's sole and absolute discretion. Any such assignment without such consent shall, at City's option, be void. 16.6 Prior Agreements; Amendments; Consents. This Agreement contains the entire agreement between the City and Grantee with respect to the Grant, and all prior negotiations, understandings and agreements are superseded by this Agreement. No modification of this Agreement (including waivers of rights and conditions) shall be effective unless in writing and signed by the party against whom enforcement of such modification is sought, and then only in the specific instance and for the specific purpose given. 16.7 Governing Law. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California. Grantee irrevocably and unconditionally submits to the jurisdiction of the Superior Court of the State of California for the County of Orange or the United States District Court of the Central District of California, as City may deem appropriate, in connection with any legal action or proceeding arising out of or relating to this Agreement. Assuming proper service of process, Grantee also waives any objection regarding personal or in rem jurisdiction or venue. 16.8 Severability of Provisions. No provision of this Agreement that is held to be unenforceable or invalid shall affect the remaining provisions, and to this end all provisions of this Agreement are hereby declared to be severable. 16.9 Headings. Article and section headings are included in this Agreement for convenience of reference only and shall not be used in construing this Agreement. 16.10 Conflicts. In the event of any conflict between the provisions of this Agreement and those of the Regulatory Agreement, this Agreement, unless otherwise expressly provided, shall prevail; provided however that, with respect to any matter addressed in the other such documents, the fact that one document provides for greater, lesser or different rights or obligations than the others shall not be deemed a conflict unless the applicable provisions are inconsistent and could not be simultaneously enforced or performed. 16.11 Time of the Essence. Time is of the essence under this Agreement and in the performance of every term, covenant, and obligation contained herein. 16.12 Conflict of Interest. (a)No member, official or employee of the City shall have any direct or indirect interest in this Agreement, nor participate in any decision relating to the Agreement, which is prohibited by law. (b)Grantee covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of this Agreement. EXHIBIT 2     City Council 18 – 46 10/15/2024 16.13 Warranty Against Payment of Consideration. Grantee warrants that it has not paid or given, and will not pay or give, any third person any money or other consideration for obtaining this Agreement. 16.14 Ownership of Plans and Data. (a)City shall have a non-exclusive and perpetual license to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded, which are prepared or caused to be prepared by Grantee under this Agreement (“Documents & Data”).Grantee shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Grantee represents and warrants that Grantee has the legal right to license any and all Documents & Data. Grantee makes no such representation and warranty in regard to Documents & Data which were provided to Grantee by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provide that any such use not within the purposes intended by this Agreement shall be at city’s sole risk. (b)Where Grantee does not proceed with the work and construction of the Project, and when this Agreement is terminated with respect thereto for any reason, Grantee shall deliver to City any and all plans and data concerning the Property, and City or any person or entity designated by City shall have the right to use such plans and data without compensation to Grantee. Such right of City shall be subject to any right of the preparer of the plans to their use. 16.15 Authority to Enter Agreement. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify the City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. {Signatures on following page} EXHIBIT 2     City Council 18 – 47 10/15/2024 IN WITNESS WHEREOF,the parties hereto have caused this Conditional Grant Agreement to be executed on the date set forth at the beginning of this Agreement. GRANTEE ILLUMINATION FOUNDATION By: Name: Title: Tax ID: 3333-0315864 Unique Entity ID: KUA8LPUW9TK9 EXHIBIT 2     City Council 18 – 48 10/15/2024 EXHIBIT 2     City Council 18 – 49 10/15/2024 EXHIBITS A.Legal Description of the Property B.Project Description / Scope of Work C.Project Budget D.Affordable Housing Regulatory Agreement and Declaration of Covenants and Restrictions E.State HHAP Round 1, 2 and 3 Agreements F.Performance Deed of Trust G.NEPA Mitigation Measures H.Community Workforce Agreement EXHIBIT 2     City Council 18 – 50 10/15/2024 EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY EXHIBIT 2     City Council 18 – 51 10/15/2024 EXHIBIT “A” Legal Description of the Property All that certain real property situated in the County of Orange, State of California, described as follows: Lot 12 of Tract No. 1022, in the City of Santa Ana, County of Orange, State of California, as shown on a map recorded in Book 34, Pages 20 and 21 of Miscellaneous Maps, in the Office of the County Recorder of said County. APN: 198-231-10 EXHIBIT 2     City Council 18 – 52 10/15/2024 EXHIBIT B PROJECT DESCRIPTION/SCOPE OF WORK EXHIBIT 2     City Council 18 – 53 10/15/2024 EXHIBIT “B” Project Description / Scope of Work The Project includes the rehabilitation of 2 two-story residential buildings that were previously utilized by The Lovers of the Holy Cross Sisters as a convent. The Developer will convert the two residential buildings into eleven (11) rental units comprised of two (2) one-bedroom units, seven (7) two-bedroom units, and two (2) three-bedroom units. One (1) one-bedroom unit and seven (7) two-bedroom units will be restricted to homeless TAY at or below 30% of the Area Median -bedroom units will be structured as shared housing for homeless senior citizens at or below 50% of the AMI. One (1) one-bedroom unit will be unrestricted and reserved for an on-site manager as follows: Bedroom Size 30% AMI (PSH) 50% AMI (PSH) Unit Total Units One-Bedroom (TAY) 1 Two-Bedroom (TAY) 7 One-Bedroom 1 Three-Bedroom (Senior) 2 TOTAL 8 2 1 11 will be used as office space for supportive services and programming functions. An existing preschool building is also located on the Site. The Developer proposes to work with Head Start to renovate and operate the preschool space. As proposed, there is no enlargement of the apartment buildings and no increase in the number of units as originally constructed. Moreover, the overall scope of work includes the proposed conversion of an existing storage shed into an ADU with two bedrooms. EXHIBIT 2     City Council 18 – 54 10/15/2024 EXHIBIT C PROJECT BUDGET EXHIBIT 2     City Council 18 – 55 10/15/2024 EXHIBIT “C” Project Budget Description Amount Site Acquisition 4,056,000 Total Acquisition Cost $ 4,056,000 Demolition 70,911 Landscape & Irrigation 13,800 Striping 16,531 Concrete 40,466 Masonry 12,275 Steel 50,563 Rough Carpentry 200,193 Millwork 79,999 Insulation 11,946 Roofing 27,377 Doors / Frames / Hardware 61,645 Glass & Glazing 15,132 Drywall 87,182 Ceramic Tile & Stone 0 Flooring 167,186 Paint & Wall Covering 108,229 Misc. Specialties 20,085 Toilet Partitions & Accessories 8,646 Window Covering 7,630 Plumbing 211,335 HVAC 211,721 Electrical 247,631 Fire Alarm / Life Safety 11,083 Fire Sprinklers 547,500 Clean-up 6,732 Subtotal Construction Detail $ 2,235,798 General Conditions 121,373 Liability Insurance 1% 23,572 Fee 5% 119,037 Contingency 15% 374,967 Subtotal Construction Cost $ 2,874,747 Architectural and Engineering Fees Allowance 105,000 Permit & Plan Check Allowance 61,972 Builder's Risk Insurance 10,000 Owner Administration 3% 91,552 Developer Fee 3% 91,552 Total Construction Cost $ 3,234,822 Total Project Cost $ 7,290,822 EXHIBIT 2     City Council 18 – 56 10/15/2024 EXHIBIT D AFFORDABLE HOUSING REGULATORY AGREEMENT AND DECLARATION OF COVENANTS AND RESTRICTIONS EXHIBIT 2     City Council 18 – 57 10/15/2024 RECORDING REQUESTED BY: AND WHEN RECORDED MAIL TO: City of Santa Ana Clerk of the Council 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, California 92702 Attention: City Clerk Free Recording pursuant to Government Code 27383 AFFORDABLE HOUSING REGULATORY AGREEMENT WITH DECLARATION OF COVENANTS AND RESTRICTIONS (918 North Bewley Street [APN 198-231-10]) This AFFORDABLE HOUSING REGULATORY AGREEMENT WITH DECLARATION OF COVENANTS AND RESTRICTIONS (“Regulatory Agreement”), made and entered into this 17th day of September, 2024 (“Effective Date”), by and between the City of Santa Ana, a charter city and municipal corporation of the State of California (“City”), and Illumination Foundation, a California nonprofit corporation (“Owner”). City and Owner are sometimes referred to collectively as the “Parties” and individually as a “Party.” RECITALS A.Owner is the owner of that certain property located within the City of Santa Ana, County of Orange, State of California, commonly known as 918 N. Bewley Street, Santa Ana, California 92703, with Assessor Parcel Number 198-231-10, with the legal description set forth in Exhibit A attached hereto and incorporated herein by this reference (“Property”). B.City and Owner have entered into a Conditional Grant Agreement, pursuant to which, City agreed to provide a Homeless Housing, Assistance, and Prevention grant (the “HHAP Grant”) in an amount up to Two Million Twenty One Thousand Three Hundred Nineteen Dollars ($2,021,319) to Owner for renovating the existing residential buildings for the purpose of using the Property as an affordable housing project with ten (10) affordable units for homeless seniors and homeless youth, and one unrestricted manager’s unit (the “Project”). The affordable units in the Project shall include: one (1) one-bedroom unit, seven (7) two-bedroom units, and two (2) three-bedroom units. The Project also includes twenty-nine (29) parking spaces, with twenty (20) spaces for residents and nine (9) spaces for the intended preschool, with one (1) accessible space and one (1) loading parking stall. C.As a condition of receiving the HHAP Grant, Owner agrees that this Regulatory Agreement shall be recorded against the Property prior to disbursement of any portion of the HHAP Grant and that the Property and the Project shall be subject to EXHIBIT 2     City Council 18 – 58 10/15/2024 the covenants and restrictions set forth herein. Thus, this Regulatory Agreement is intended to implement and fulfill obligations set forth in the Conditional Grant Agreement. D.This Agreement, and the exhibits attached hereto and incorporated herein by reference, are intended to set forth the terms and conditions for the implementation of the Project’s requirement to provide affordable housing units in accordance with the Conditional Grant Agreement. NOW, THEREFORE, in consideration of the above recitals, which are incorporated herein by this reference, and of the mutual covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1.DEFINITIONS AND EXHIBITS 1.1 Definitions. In addition to the terms that may be defined elsewhere in this Agreement, the following terms when used in this Agreement shall be defined as follows: 1.1.1 "Adjusted for family size appropriate to the unit" shall have the meaning set forth by Health and Safety Code Section 50052.5(h). 1.1.2 "Affordable Rent" means the maximum Monthly Rent that may be charged to and paid by an Eligible Household for the Affordable Units, as required by the terms of this Agreement, and which shall not exceed rents established by the Multifamily Tax Subsidy Program for the Eligible Household, as further set forth in Section 3.3 of this Agreement. The Affordable Rent shall be adjusted to reflect a reasonable allowance for utilities paid by the household using the Santa Ana Housing Authority Multi-Family Housing Utility Allowance Schedule, and shall be updated no less than annually. 1.1.3 “Affordable Rent Schedule” means a rent schedule established as of the date of issuance of an occupancy permit (exclusive of tenant utility payments or security deposits) for the required number/percentage of the total number of units in the Project which are to be rented or available for rent to Qualified Residents. Said Affordable Rent Schedule shall be established at the time of the issuance of the occupancy permit (“Initial Rent Schedule”) and shall be created in accordance with the Orange County, California Primary Metropolitan Statistical Area (“PMSA”) as published by the California Department of Housing and Community Development (“HCD”), adjusted for family size, and shall be updated no less than annually. 1.1.4 "Affordable Units" shall mean the ten (10) affordable units restricted for occupancy by the Regulatory Agreement as follows: one (1) one- bedroom unit and seven (7) two-bedroom units shall be restricted for occupancy by Qualified Homeless Youth, and two (2) three-bedroom units shall be restricted for occupancy by Qualified Seniors who qualify as Very Low Income, as further EXHIBIT 2     City Council 18 – 59 10/15/2024 defined in the Regulatory Agreement. Any change to the number or distribution of Affordable Units is subject to City Manager approval. 1.1.5 "Agreement" means this Affordable Housing Regulatory Agreement and Declaration of Covenants and Restrictions. 1.1.6 "City" means the City of Santa Ana, California 1.1.7 "City Council" means the City Council of the City of Santa Ana. 1.1.8 "City Attorney" means the City Attorney for the City of Santa Ana. 1.1.9 "City Manager" or “Acting City Manager” means the City Manager for the City of Santa Ana. 1.1.10 "City's Planning Commission" means the Planning Commission for the City of Santa Ana. 1.1.11 "Owner" means Illumination Foundation, a California nonprofit corporation, and its permitted successors and assigns to all or any part of the Property, Project or this Agreement. 1.1.12 "Effective Date" means the date the Owner and the City shall record or cause to be recorded in the Official Records for Orange County, California, an executed original of this Agreement, pursuant to section 4.1 herein. 1.1.13 "Eligible Household" means a Qualified Resident who meets the requirements for residing in an Affordable Unit and all persons within the same family unit of the Qualified Resident, subject to the eligibility and occupancy standards as set forth herein. 1.1.14 “Extremely Low Income”means an adjusted income that does not exceed thirty percent (30%) of the area median income for the Orange County, California PMSA, adjusted for household size, as published by HUD. 1.1.15 “Extremely Low Income Household” means a Household whose income qualifies as Extremely Low Income, adjusted for household size, as published by HUD. 1.1.16 “Gross Household Income” means all income from whatever source for all Qualified Residents who are part of the same Eligible Household, which is anticipated to be received during the 12-month period following the date of the determination of Gross Household Income. The applicable sources of income are defined in California Code of Regulations Title 25 Housing and Community Development Section 6914. EXHIBIT 2     City Council 18 – 60 10/15/2024 1.1.17 "Median Income" means the Orange County, California area median income, adjusted for family size appropriate to the unit pursuant to California Health and Safety Code § 50052.5(h), as periodically published by HCD. 1.1.18 "Monthly Rent" means the total of monthly payments for: (a) use and occupancy of each Affordable Unit and land and facilities associated therewith; (b) any separately charged fees or service charges assessed by Owner which are required of all tenants, other than security deposits or application fees; (c) a reasonable allowance for an adequate level of service of utilities not included in (a) or (b) above, including garbage collection, sewer, water, electricity, gas and other heating, cooking and refrigeration fuels, but not including telephone or cable service, to the extent applicable and charged to tenant; and, (d) possessory interest, taxes or other fees or charges assessed for use of the land and facilities associated therewith by a public or private entity other than Owner. In the event that certain utility charges are paid by the landlord rather than the tenant, no utility allowance shall be deducted from the rent for that type of utility charge. 1.1.19 "Project" means that certain affordable residential housing project as more particularly described in Recital B and Section 2 of this Agreement. 1.1.20 "Property" means that certain real property more particularly described in the legal description in Exhibit A and improvements thereon. 1.1.21 “Qualified Senior(s)”means any person over the age of 62 who qualifies as “homeless” within the meaning of Section 578.3 of 24 C.F.R. § 578.3, and whose Gross Income does not exceed the limit for a Very Low Income Household. 1.1.22 “Qualified Homeless Youth” means any person between the age of eighteen (18) and twenty four (24) who qualifies as “homeless” within the meaning of Section 578.3 of 24 C.F.R. § 578.3, and whose Gross Income does not exceed the limit for an Extremely Low Income Household. Qualified Homeless Youth include unaccompanied youth who are pregnant or parenting. 1.1.23 “Qualified Resident(s)” means Qualified Seniors and Qualified Homeless Youth. 1.1.24 “Term" means the period during which this Agreement shall be in full force and effect, as provided for in Section 6.1 below. 1.1.25 "Unit" means a residential dwelling unit within the Project to be constructed or caused to be constructed by Owner pursuant to this Agreement. 1.1.26 "Unrestricted Unit"means the manager’s unit referenced in Section 2.3. EXHIBIT 2     City Council 18 – 61 10/15/2024 1.1.27 “Very Low Income” means an adjusted income that does not exceed fifty percent (50%) of the area median income for the Orange County, California PMSA, adjusted for household size, as published by HUD. 1.1.28 “Very Low IncomeHousehold” means a Household whose annual income qualifies as Very Low Income, adjusted for household size, as published by HUD. 1.2 Exhibits. The following documents are attached to, and by this reference made a part of, this Agreement: 1.2.1 Exhibit A – Legal Description of the Property 1.2.2 Exhibit B – Tenant Verification 1.2.3 Exhibit C – Annual Tenant Recertification 1.2.4 Exhibit D – Annual Rental Housing Compliance Report 2.DEVELOPMENT OF THE PROPERTY 2.1 Project. Owner shall rehabilitate, operate, and maintain, or cause the rehabilitation, operation and maintenance of, the Property as an eleven (11) unit rental residential community, with ten (10) Affordable Units for Qualified Residents. 2.2 Parking Requirements. The Project shall have no less than twenty-nine (29) parking spaces, with twenty (20) spaces for residents and nine (9) spaces for the intended preschool. The parking shall include one (1) accessible space and one (1) loading parking stall. 2.3 Minimum Development Standards for Affordable Units. The Affordable Units shall be constructed with the same exterior appearance and interior features, fixtures, and amenities, and shall use the same type and quality of materials as provided for any Unrestricted Units, regardless of whether such Unrestricted Units are in the Project. 2.4 Permits and Processing; Compliance with Laws. Owner, at its sole cost and expense, or as otherwise set forth in a separate written agreement, shall secure or cause to be secured any and all permits that may be required for the construction and rehabilitation of the Project by City or any other federal, state, or local governmental entity having or claiming jurisdiction over the Property or Project. Upon securing any and all permits, and all necessary financing and property interests, Owner shall carry out and perform the rehabilitation, operation, and maintenance of the Project or cause the performance of the rehabilitation, operation, and maintenance of the Project, in conformity with all applicable federal, state, and local laws and regulations, and all conditions of approval issued by the City Council and City's Planning Commission for the Project. Any changes to the Project shall be reviewed by the City to determine compliance with this Agreement. If any changes to the Project shall materially alter the ability of Owner to comply with any terms of this Agreement in City’s sole determ ination, then City and Owner shall meet and confer to address amendments and revisions to this Agreement as necessary. EXHIBIT 2     City Council 18 – 62 10/15/2024 2.5 Relocation Prior to Commencement of Project. If relocation is required prior to the completion of rehabilitation of the Project, Owner shall have the sole and exclusive responsibility for providing relocation assistance and paying all relocation costs as may be required to comply with applicable federal and state laws and regulations. In addition to any other indemnity provided by Owner under this Agreement, Owner shall indemnify, defend (with counsel of City's choosing and the consent of Owner, which shall not be unreasonably withheld, and which may be joint defense counsel upon City's and Owner's consent), and hold harmless City and all of its officials, officers, employees, representatives, volunteers and agents from any and all alleged or actual claims, causes of action, liabilities, and damages from any third party for relocation assistance, benefits and costs prior to the completion of the Project. 2.6 Mechanic's Liens; Indemnification. Owner shall take all actions reasonably necessary to remove any future mechanic's liens or other similar liens (including design professional liens) against the Property or Project, or any part thereof, by reason of work, labor, services, or materials supplied or claimed to have been supplied to Owner or caused by, at the direction of, or on behalf of Owner. Prior to the recording of this Agreement (or memorandum thereof) pursuant to Section 4.1 below, Owner shall provide evidence from the Title Company of any new recordings against the Property or Project. City hereby reserves all rights to post notices of non-responsibility and any other notices as may be appropriate upon a filing of a mechanic's lien. In addition to any other indemnity provided by Owner under this Agreement, Owner shall indemnify, defend (with counsel of City's choosing and the consent of Owner, which shall not be unreasonably withheld, conditioned or delayed and which may be joint defense counsel upon City's and Owner's consent), and hold harmless City and all of its officials, officers, employees, representatives, volunteers and agents from any and all alleged or actual claims, causes of action, liabilities, and damages from any third party by reason of a mechanic's lien or work, labor, services, or materials supplied or claimed to have been supplied to Owner or caused by, at the direction of, or on behalf of Owner. 3.AFFORDABILITY 3.1 Total Affordability Term. Owner agrees and covenants, which covenants shall run with the land and bind Owner, its successors, its assigns and every successor in interest to the Property that each Affordable Unit shall be restricted to use and occupancy by a Qualified Resident for a total period of no less than fifty-five (55) years ("Total Affordability Term"). The Total Affordability Term for an Affordable Unit shall commence on the date that the building in which the Affordable Unit is located receives all required occupancy permits from the City. The occupancy permits may be issued in the form of the Certificate of Occupancy or Final Inspection Notice from the City. 3.2 Memorializing Commencement of Total Affordability Term. Owner shall keep or cause to be kept detailed records of the commencement date of the Total Affordability Term for each Affordable Unit. City shall have the right to review and verify said records without a fee from City to Owner to ensure that the commencement date specified by Owner for an Affordable Unit coincides with the date that the initial Affordable Unit received all permits from City required for occupancy of the Unit. In the event that a conflict exists between the date specified by Owner for the commencement of the Total Affordability Term for an Affordable Unit and the date specified EXHIBIT 2     City Council 18 – 63 10/15/2024 by City's issuance of all required permits for occupancy of the Unit, the date specified by City's issuance of all required permits for occupancy of the Unit shall control. 3.3 Affordability Levels / Unit Mix. 3.3.1 Manager’s Unit. The Project may have one (1) Unrestricted Unit that is a one-bedroom unit for the manager and which is not subject to the requirements for an Affordable Unit referenced herein. 3.3.2 Affordable Units. The Project, for purposes of this Agreement, shall provide ten (10) Affordable Units. Owner shall provide eight (8) Affordable Units for occupancy by Qualified Homeless Youth, and two (2) Affordable Units for Qualified Seniors, as follows: No. of Bedrooms No. of Units Occupancy Affordability (Incomes / Rents) 1 1 Qualified Homeless Youth 30% AMI / 30% AMI MTSP Rent 2 7 3 2 Qualified Seniors 50% AMI / 50% AMI MTSP Rent 3.3.3 Shared Housing. The Affordable Units for Qualified Seniors shall be operated as shared housing, and each bedroom shall be rented as individual units to Qualified Seniors of the same household. The remainder of each Affordable Unit shall be shared by the residents. 3.3.4 Affordable Rent. Owner covenants that the Affordable Units shall at all times during the Total Affordability Term be rented to, or held vacant and available for immediate occupancy by an Eligible Household at an Affordable Rent. The Affordable Rent shall comply with the following. 3.3.5 For the eight (8) Affordable Units restricted for Qualified Homeless Youth, the Affordable Rent for each Eligible Household shall not exceed the thirty percent (30%) of area median income (AMI) rent limit as published by HCD for the Multifamily Tax Subsidy Program (“Affordable Homeless Youth Rent”). 3.3.6 For the two (2) Affordable Units restricted for Qualified Seniors and operated as Shared Housing units as described in Section 3.3.3, the total Affordable Rent for the Affordable Unit shall not exceed the fifty percent (50%) AMI rent limits as published by HCD for the Multifamily Tax Subsidy Program. The rent for each individual bedroom rented out as a single unit to Qualified Seniorsofthesamehouseholdshall notexceed thelesserof(“Affordable Senior Rent”): EXHIBIT 2     City Council 18 – 64 10/15/2024 (a)One-third (1/3) of the 50% AMI MTSP rent for a three-bedroom unit; or (b)30% of the household’s actual income. 3.3.7 A utility allowance must be deducted from the maximum Affordable Rent charged at the Project for each Affordable Unit. The Housing Authority of the City of Santa Ana provides a multi-family Utility Allowance Schedule that must be used to calculate the utility allowances for the Affordable Units. 3.4 Rent Increases. 3.4.1 On an annual basis, the City shall provide Owner with the maximum allowable schedule of rents that must be used for determining Affordable Rent for the Property in accordance with changes in allowable rent and income tables published by HCD. In no event can Owner charge any tenant more than the Affordable Rent as determined from the updated schedule of rents. 3.4.2 All rent increases on the Affordable Units are subject to City approval pursuant to the terms of this Section. No later than sixty (60) days prior to the proposed implementation of any rent increase, Owner shall submit to the City a schedule of any proposed increase in the rent. The City will disapprove a rent increase if it does not comply with the restrictions set forth in Section 3.3 above. 3.5 Termination of Tenancy. Owner may not terminate the tenancy or refuse to renew the lease of tenant except for serious or repeated violation of the terms and conditions of the Lease; for violation of applicable federal, state, or local law; or, according to the lease terms. Any termination or refusal to renew must comply with applicable federal, state, or local law. 3.6 Continued Income Qualification and Vacated Affordable Units. If the annual recertification demonstrates that a previously Eligible Household’s Gross Household Income exceeds the allowed Median Income for the Affordable Unit, the Owner will be considered in compliance with this agreement and such tenant may be permitted to continue to occupy the Affordable Unit at the rental rate as provided for in Section 3.3 and 3.4 above, until the tenant chooses to vacate the Affordable Unit. After the Affordable Unit is vacated, the Affordable Unit shall be re-rented to a new Eligible Household pursuant to the terms, covenants and conditions of this Agreement. 4.OPERATION OF THE PROJECT 4.1 Recording of Documents. No later than issuance of building permits for the Project, Owner and the City shall record or cause to be recorded in the Official Records for Orange County, California, an executed original of this Agreement. This agreement shall not be subject or subordinate to any other lien on the Property, except with the written consent of the City. City shall cooperate with Owner in promptly executing in recordable form this Agreement. The date of recording of the Agreement shall be the Effective Date of the Agreement. Upon the date of recording, the terms and conditions of this Agreement shall be binding upon and run with the EXHIBIT 2     City Council 18 – 65 10/15/2024 Property and Project for no longer than the Total Affordability Term. It is the express intent and agreement between the Parties that this Agreement shall remain binding and enforceable against the Property, the Project, and the Units to ensure compliance with the Conditional Grant Agreement. 4.2 Rental of Units. Upon the completion of construction of the Project and receipt by Owner of all required permits for the occupancy of the Units, Owner shall rent or cause to be rented each Affordable Unit for the Total Affordability Term for such Affordable Unit in accordance with the terms and conditions set forth in this Agreement, which provide among other terms and conditions for the rental of each Affordable Unit at an Affordable Rent to Qualified Residents for the Total Affordability Term. 4.3 Occupancy Levels. Subject to state or federal laws and regulations, the number of persons permitted to occupy each Affordable Unit shall not exceed two persons per bedroom, plus one person. For the Shared Housing units and individual bedrooms, the number of persons permitted to occupy each bedroom shall not exceed two persons. No persons may reside outside of each individual bedroom, any common area, or otherwise not in a bedroom but within a shared housing unit. If an Eligible Household, during the terms of its tenancy, adds members that exceed the maximum occupancy allowed under this section, Owner shall provide written notification informing the household that: it is over-occupancy; has been placed on a waiting list for up to one- hundred and eighty (180) days; the expiration date of the waiting list; and the terms for terminating the lease. A written status update will be provided to the household at one-hundred and twenty (120) days, ninety (90) days, sixty (60) days and thirty (30) days if applicable. 4.4 Use of the Property. All uses conducted on the Property by Owner, including, without limitation, all activities undertaken by the Owner pursuant to this Agreement, shall conform to all applicable provisions of the Santa Ana Municipal Code and other applicable federal, state, and local laws, rules, and regulations. The Project shall at all times during the term of this Agreement be used as an affordable rental housing complex and none of the Affordable Units in the Project, nor shall the Property or any portion thereof, ever be used as a hotel, motel, dormitory, fraternity or sorority house, rooming house, hospital, nursing home, or sanitarium or rest home. All of the community facilities and any social programs provided to the Project’s residents shall be available on an equal, nondiscriminatory basis to residents of all Units at the Project. 4.5 Maintenance. Owner shall, at all times during the term of this Agreement, cause the Property and the Project to be maintained in a decent, safe and sanitary manner, regardless of cause of the disrepair. Owner shall be fully and solely responsible for costs of maintenance, repair, addition and improvements. City, and any of its employees, agents, contractors or designees shall have the right to enter upon the Property at reasonable times and in a reasonable manner to inspect the Project, after providing notice as follows: (i) at least a 24-hour notice to Owner and Tenants of the Affordable Unit which will be inspected, or (ii) at least 48 hours’ notice to Owner, which shall promptly give notice to Tenants of the Affordable Unit to be inspected. 4.6 Affordable Rental Lease Agreement. Owner shall prepare a rental lease agreement for the Affordable Unit (“Affordable Unit Lease Agreement”) for the Affordable Unit. All Affordable Unit Lease Agreements must 1) identify the names and ages of all members of the household who will occupy the Affordable Unit; and 2) state that the Eligible Household’s right EXHIBIT 2     City Council 18 – 66 10/15/2024 to occupy the Affordable Unit is subject to compliance with the requirements for being an Eligible Household. All Affordable Unit Lease Agreements must be consistent with the terms contained in this Agreement. 4.7 Selection of Tenants. 4.7.1 Owner shall be responsible for the selection of tenants for the Affordable Units in compliance with lawful and reasonable criteria and the requirements of this Agreement. 4.7.2 Each Affordable Unit shall be rented to Qualified Residents referred from the Orange County Coordinated Entry System. 4.7.3 A local preference for Santa Ana residents, students and workers in tenant selection for the Affordable Units shall be a requirement of the Project. Subject to applicable laws and regulations governing nondiscrimination and preferences in housing occupancy required by the State of California, the Owner shall give preference to Qualified Residents in leasing the Affordable Units in the following order of priority: (a)First priority shall be given to persons who have been permanently displaced or who face permanent displacement from housing in the City as a result of any of the following: (i) for projects funded by the Low-Moderate Income Housing Asset Fund, a redevelopment project undertaken pursuant to California’s Community Redevelopment Law (Health & Safety Code Sections 33000, et seq.); (ii) Ellis Act, owner-occupancy, or removal permit eviction; (iii) earthquake, fire, flood, or other natural disaster; (iv) cancellation of a Housing Choice Voucher HAP Contract by property owner; or (v) governmental action, such as Code Enforcement. (b)Second priority shall be given to persons who are either: (i) residents of Santa Ana, (ii) individuals working in the City at least thirty two (32) hours per work for at least six (6) months prior to the occupancy, (iii) persons who seek to reside in the City as an accommodation to a mental or physical disability, or (iv) households with students who attend public school in the City. 4.7.4 Prior to the rental or lease of an Affordable Unit to a tenant(s), Owner shall require the tenant(s) to execute a written lease and to complete a Tenant Income Verification Form (in substantially the form attached hereto as Exhibit B) certifying that the tenant(s) occupying the Affordable Unit is/are a Qualified Resident and otherwise meet(s) the eligibility requirements established for the Affordable Unit, including any eligibility for the local preference set forth in Section 4.7.3. Owner shall verify the income of the tenant(s) as set forth herein. 4.8 Income Verification and Certification. EXHIBIT 2     City Council 18 – 67 10/15/2024 Owner shall make reasonable efforts to verify or cause to be verified that the Gross Household Income for each Eligible Household complies with the requirements of this Agreement. These efforts shall include verification of the income and asset statement provided by an applicant in an income certification is accurate by taking, at a minimum, at least one of the following steps as a part of the verification process: (1) obtain three months consecutive pay stubs for the most recent pay period, (2) obtain an income tax return for the most recent tax year, (3) obtain an income verification form from the applicant’s current employer, (4) obtain an income verification form from the Social Security Administration and/or the California Department of Social Services if the applicant receives assistance from either of such agencies, or (5) if the applicant is unemployed and has no such tax return, obtain another form of independent verification. 4.8.1 Annual Recertification. Owner agrees to recertify or cause to be recertified household eligibility annually. Notification of Annual Tenant Recertification shall be sent to the household in substantially the form attached hereto as Exhibit C. An Annual Rental Housing Compliance Report (“Annual Compliance Report”) shall be sent by Owner to the City in substantially the form attached hereto as Exhibit D for City’s review and approval. The Annual Compliance Report shall be due to the City within 30 days of the anniversary of the commencement of the Total Affordability Term, which is the date that each building receives all required occupancy permits from the City. 4.9 Monitoring; Recordkeeping; Reporting. 4.9.1 Throughout the Term of this Agreement, Owner shall annually complete or cause to be completed and submit to City the Annual Compliance Report. Owner agrees to pay a reasonable fee, as set by City resolution, for the purpose of paying the actual costs associated with the City’s obligation to monitor Owner’s compliance with the affordability restrictions contained in this Agreement related to the Affordable Units. The fee shall be determined by the City’s per unit monitoring fee, which upon the Effective Date of this Agreement is $121, and may be updated periodically by the City. Representatives of City shall be entitled to enter the Property if necessary after review of above documentation, upon at least forty-eight (48) hour notice, to monitor compliance with this Agreement, and shall be entitled to inspect the records of the Project relating to the Affordable Units and to conduct an independent audit or inspection of such records at a location within the City that is reasonably acceptable to the City without a fee from the City. Owner agrees to cooperate with City in making the Property and the records of the Project relating to the Affordable Unit reasonably available for such inspection or audit. Owner agrees to maintain or cause for the maintenance of each record of the Project for no less than five (5) years after creation of each such record. 4.9.2 Owner shall allow the City to conduct annual inspections of the Affordable Unit on the Property after the date of construction completion, with reasonable notice, which shall be at least twenty four (24) hours in advance, unless a shorter time is required in an emergency, to Owner of the Affordable Unit. Owner shall commence to cure or cause the commencement to cure any defects or EXHIBIT 2     City Council 18 – 68 10/15/2024 deficiencies found by the City while conducting such inspections within ten (10) Business Days of written notice thereof, or such longer period as is reasonable within the sole discretion of the City. 4.9.3 Owner shall comply with the monitoring, documentation, and reporting requirements imposed on the Project as the result of receiving the HHAP Grant, including but not limited to all information required by Health and Safety Code §§ 50221 and 50222. 4.10 Emergency Evacuation Plan. Owner shall submit and obtain approval of an Emergency Evacuation Plan (the EEP) from City Police and Fire Protection agencies prior to issuance of a Certificate of Occupancy. Up-to-date 24-hour emergency contact information for the on-site personnel shall be provided to the City on an ongoing basis and the approved EEP shall be kept onsite and also be submitted to the following City Agencies: (a)Police Department (b)Fire Department (c)Planning and Building Agency (d)Community Development Agency 4.11 Crime Free Housing. Owner shall provide a crime free housing policy, procedure, and design plan (the “CFH Plan”), which includes the following provisions: (a)Requiring parking areas and common interior areas (lobbies, elevators, etc.) to contain security cameras; (b)Requiring routine unit inspections; (c)Ensuring lobby/other entrance doors are secured and accessed via remote controls, fobs, etc.; and (d)Have policies in place to ensure that common use areas such as hallways and trash enclosures are maintained in good condition and repair (e.g., well-lit, kept clean, etc.). Owner shall submit and obtain approval from the City’s Planning and Building Agency (“PBA”) that the CFH Plan meets the requirements of this Subsection 4.12 prior to issuance of the Certificate of Occupancy. The approved CFH Plan shall be implemented and administered by Owner or its designated property manager, subject to all legal requirements, prohibitions against discrimination or unlawful housing practices. 4.12 Onsite Parking Management Plan. Owner shall provide onsite parking for residents and visitors of the Project and actively monitor the parking demand of the Project site. Owner shall continually monitor and take the following measures to manage the parking demand of the Project EXHIBIT 2     City Council 18 – 69 10/15/2024 site to mitigate the use of offsite parking spaces on private or public properties and/or right-of- way. (a)Requiring onsite parking permits (such as stickers or hang-tags) for any parking in the onsite parking spaces for both residents and guests; (b)Policies for maximum time vehicles may be parked in the surface parking spaces, including any guest parking; and (c)Policies for towing unauthorized vehicles, vehicles parked in unauthorized locations (such as fire lanes), vehicles parking in surface guest parking without a sticker, hang-tag, or other identifiers, and vehicles parked longer than any maximum guest parking timeframes allowed. Prior to issuance of the Certificate of Occupancy, Owner shall submit and obtain approval from the City’s Planning and Building Agency a Parking Management Plan (the “PMP”) including those measures above. The approved PMP shall be adhered to and be enforced by the Project at all times. 4.13 Marketing and Resident Selection Plan. 4.13.1 Each Affordable Unit shall be leased to Eligible Households selected by Owner who meet all of the requirements provided herein. Prior to Certificate of Occupancy, Owner shall prepare and obtain City’s approval of a marketing program and resident selection plan for the leasing of the Affordable Units at the Project (“Marketing Program”). The leasing of the Affordable Units shall thereafter be marketed in accordance with the Marketing Program as the same may be amended from time to time with City’s prior written approval. Upon request, Owner shall provide City with periodic reports with respect to the leasing of the Housing Units. 4.13.2 The Marketing Program shall include, but is not limited to, marketing and community outreach activities, proposed tenant selection criteria, occupancy standards, income requirements, timeline and details for outreach and marketing, data collection, record keeping and monitoring, procedures for complaints, and compliance assessment. Components of the resident selection plan shall include, but are not limited to, the application process, interview procedure, apartment offer and assignment, rejected applications, and wait list management. All requirements set forth herein shall be incorporated in the Marketing Program. 4.14 Compliance with HHAP Grant. Owner shall comply with all requirements imposed upon the Project as a result of receiving the HHAP Grant, including but not limited to the following: 4.14.1 Participation in Statewide HDIS. Owner shall comply with, and reasonably cooperate with City for purposes of complying with, all EXHIBIT 2     City Council 18 – 70 10/15/2024 requirements to participate in the Homeless Data Integration System (HDIS), pursuant to California Health and Safety Code §§ 50220.6 and 50220.7(b)(3). 4.14.2 Housing First. Owner shall operate the Project in accordance with the Housing First provisions of Chapter 6.5 (commencing with Section 8255) of Division 8 of the Welfare and Institutions Code. 4.15 Supportive Services. Owner, at its sole cost and expense, shall provide case management and supportive services to all tenants on the Property. On or before ________, 2024, Owner shall provide the City with a supportive services plan that will set forth the services provided to residents at the Property, and City shall have thirty (30) days to review and approve the plan, which approval shall not be unreasonably withheld. 4.15.1 The annual budget for supportive services paid out of the Project’s operating expenses shall be no more than seventy five thousand dollars ($75,000) or $7,500 per affordable unit, adjusted annually based upon the United States Department of Labor, Bureau of Labor Statistics, Consumer Price Index of Urban Wage Earners and Clerical Workers, Subgroup “All Items,” for the Los Angeles-Riverside-Orange County area, 1982-84 = 100, or successor or equivalent index in case such index is no longer published. Owner may choose to provide additional supportive services through fundraising efforts external to the Project. 4.15.2 For purposes of ensuring the long-term viability of the Project, Owner shall deposit fifty percent (50%) of “Net Cash Flow” into an operating and replacement reserve account, to be held in a separate, interest bearing account for the Project. Owner shall notify the City for any disbursements from the operating and replacement reserve account. 4.15.3 For purposes of Section 4.16.2, Net Cash Flow shall be determined by subtracting “Operating Expenses” from “Gross Revenues” as those terms are defined below: (a)“Gross Revenues” shall mean all revenues and receipts of every kind actually received by Owner from operating the Property, and all parts thereof, including, but not limited to, income from both cash and credit transactions, rental payments from leased and/or subleased spaces, governmental assistance housing payments or other operating subsidies, and parking fees and charges (but not including security deposits and other tenant deposits, except to the extent such deposits are forfeited to the Owner under the tenant's lease). Gross Revenues does not include any insurance proceeds other than any rental interruption insurance proceeds. Any credit consideration shall be included in Gross Revenues at the time cash proceeds (principal, interest and/or other) are received. Owner shall establish and maintain accounts for the Gross Revenues (the '"Project Accounts") that are segregated from revenues and income received by Owner from all other projects. Gross Revenues shall also include all interest earned on the Project Accounts to the extent interest is released from the Project Accounts. EXHIBIT 2     City Council 18 – 71 10/15/2024 Gross Revenues do not include the proceeds of any loans or capital contributions made to Owner, or proceeds from a sale or re-finance of the Property. (b)“Operating Expenses” shall mean: (i)payments of principal and interest on or with respect to the Senior Loan(s); (ii)payments of any other amounts on or with respect to the Senior Loan(s) beyond principal and interest (i.e. optional payments) as approved by the City; (iii)a property management fee no greater than sixty-five dollars ($65)/per unit/per month, increased annually by the lesser of: (A) three percent (3%); or (B) prior Year CPI, beginning the year following the issuance of the first certificate of occupancy for the Project; (iv)all other actual, reasonable cash operating costs and expenses, calculated on an annual basis, that are directly attributable to managing and operating the Project and the Owner, including, without limiting the generality of the foregoing, the following: costs and expenses for real and personal property taxes, special assessments or similar charges; water, fuel, electricity and other utilities; heating, ventilation and air conditioning expenses; labor; supplies; tools; equipment; insurance; advertising and marketing; accounting and legal fees; brokerage commissions and other leasing expenses; reasonable reserves for all anticipated expenses as approved by the City; and other such items constituting operation, maintenance and repair costs actually paid by the Owner, subject to the following conditions: (1)Depreciation, amortization, and accrued principal and interest expenses on deferred payment debt and capital improvement expenditures shall not be considered Operating Expenses, except as otherwise provided herein. (2)Any expenses, compensation or fees paid to any affiliate of Owner shall only be included as Operating Expenses to the extent they are not in excess of the reasonable expenses, compensation or fees which would be payable to unrelated third parties in arms-length transactions for similar services in the Santa Ana, California area; and, (v)The cost of social services and other housing supportive services provided at the Project for the prior year in compliance with this Agreement. (c)The City reserves the right to at any time review and approve each or any annual budget during the Term hereof, and any changes to any said annual budget reasonably requested by the City shall be promptly implemented by Owner. Notwithstanding the foregoing, in no event shall Operating Expenses EXHIBIT 2     City Council 18 – 72 10/15/2024 include any costs, fees, fines, charges, penalties, awards, judgments or expenses (including, but not limited to legal and accounting fees and expenses) that are due to or arising out of the Owner’s: (a) breach or default of this Agreement or the Conditional Grant Agreement, or any Loan Document or any Senior Loan Document; (b) fraudulent acts or willful misconduct; or (c) breach or default under any other contract, lease or agreement pertaining to the Project. (d)Owner shall provide City with annual audited financial statements that demonstrate compliance with the requirements of calculating Net Cash Flow, Gross Revenues, and Operating Expenses. Owner shall provide the annual financial statements on or before the date that is thirty (30) days after the anniversary of when the Project receives its first certificate of occupancy for the Scope of Work, or when Owner commences leasing the Affordable Units pursuant to this Agreement, whichever is sooner. 4.16 Project Financing. 4.16.1 City shall have the right, and may in its sole and absolute discretion, to approve or disapprove any senior loan secured by a deed of trust for the Project (“Senior Loan”). 4.16.2 Without limiting City’s approval of a Senior Loan, any loan from an entity that owns, controls, or affiliated with Owner is subject to the following: (a)The interest rate shall not exceed the Wall Street Journal Prime (WSJ) Rate in effect at the time of Owner’s agreement to such interest rate. (b)The lender of a Senior Loan may not foreclose on the Project. 4.16.3 The City shall have the right, but not the obligation, to cure any default on a Senior Loan prior to foreclosure on the Project. The City shall have at least ninety (90) days to cure, plus such additional time as may be reasonably necessary to cure, for a period of not more than one hundred eighty (180) days, provided that City is diligently pursuing a cure of the default. 4.16.4 City shall have the right to notice of any default. 4.16.5 Owner covenants and warrants that it shall be responsible for all operating losses on the Project during the term of the Regulatory Agreement. 5.TERM OF THIS AGREEMENT 5.1 Term. The term of this Agreement shall commence on the date a final certificate of occupancy is issued for the Project and shall continue for a total period of no less than fifty-five EXHIBIT 2     City Council 18 – 73 10/15/2024 (55) years ("Total Affordability Term"), except for obligations, which are specifically stated to survive expiration of the Agreement. 6.DEFAULT AND TERMINATION; INDEMNIFICATION 6.1 Default. Failure or delay by any Party to perform any term or provision of this Agreement, which is not cured within thirty (30) days after receipt of notice from the other Party specifying the default (or such other period specifically provided herein), constitutes a default under this Agreement; provided, however, if such default is of the nature requiring more than thirty (30) days to cure, the defaulting Party shall avoid default hereunder by commencing to cure within such thirty (30) day period, and thereafter diligently pursuing such cure to completion within an additional sixty (60) days following the conclusion of such thirty (30) day period (for a total of ninety (90) days). Except as required to protect against further damages, the injured Party may not institute proceedings against the Party in default until the time for cure has expired. Failure or delay in giving such notice shall not constitute a waiver of any default, nor shall it change the time of default. 6.2 Rights and Remedies Cumulative. The rights and remedies of the Parties are cumulative, and the exercise by either Party of one or more of its rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. City’s rights and remedies to enforce this Agreement include any and all civil, administrative, or criminal remedies as set forth in local, state, or federal law. Notwithstanding anything to the contrary contained in this Agreement, in no event shall either Party be liable for speculative, consequential, punitive or other indirect damages, and each Party waives any right to collect speculative, consequential, punitive or other indirect damages against the other Party. 6.3 Indemnification. In addition to any other indemnity specifically provided in this Agreement, Owner agrees to defend (with counsel of City's choosing and the consent of Owner, which shall not be unreasonably withheld, conditioned or delayed and which may be joint defense counsel upon City's and Owner's consent) indemnify and hold harmless City and its respective officers, officials, agents, employees, representatives, and volunteers (collectively, "Indemnitees") from and against any loss, liability, claim, or judgment arising from any act or omission of Owner in connection with its obligations under this Agreement, except to the extent required by law for the negligence or willful misconduct of Indemnitees. 7.ASSIGNMENT; COVENANTS RUN WITH THE LAND 7.1 Assignment by Owner. 7.1.1 Prohibited Transfers or Assignments. Owner shall not sell, transfer, or assign the Property or Project in whole or in part, or transfer or assign Owner's rights and obligations in this Agreement, in whole or in part, unless the sale, transfer, or assignment complies with this Section (“Permitted Transfer”). If Owner seeks to sell, transfer or assign the Property or Project, or any rights and obligations in this Agreement, in a manner that does not constitute a Permitted Transfer, Owner shall request City’s written consent, and Cityshall respond within EXHIBIT 2     City Council 18 – 74 10/15/2024 thirty (30) days with a written approval or denial, which City may determine in its sole and absolute discretion. If City approves such a request, then prior to any such sale, transfer or assignment, Owner shall pay City’s reasonable fees as compensation for the City’s review of the request. City’s failure to respond to the request within thirty (30) days shall be deemed an approval. 7.1.2 Sale of Property. Owner agrees and declares that the Property and the Project shall be held, conveyed, mortgaged, encumbered, leased, rented, used, occupied, operated, sold, and approved subject to all obligations set forth or incorporated in this Agreement, all of which are for the purpose of enhancing and protecting the value and attractiveness of the Property and the Project. All of the obligations set forth or incorporated in this Agreement shall constitute covenants which run with the land and shall be binding on Owner and its successors and assigns, and all parties having or acquiring any right, title or interest in, or to any part of the Property or Project. Owner further understands and agrees that the Conditional Grant Agreement for this Project was agreed to by the City on the condition that Owner, Owner and all subsequent owners, or other successors and assigns of the Property and/or Project lease and rent the Affordable Units in accordance with the terms and conditions stipulated in Sections 2, 3, 4, and 5 of this Agreement for the Total Affordability Term. 7.1.3 Subsequent Assignment. As used in this Agreement, the term "Owner" shall be deemed to include any such transferee or assignee after the date such sale, transfer, or assignment occurs in compliance with this Agreement. 7.1.4 Unpermitted Assignments Void. Any sale, transfer, or assignment made in violation of this Agreement shall be null and void, and City shall have the right to pursue any right or remedy at law or in equity to enforce the provisions of the restriction against unpermitted sales, transfers, or assignments. 7.2 Covenants Run with the Land. The Property shall be used, occupied and improved subject to the covenants, conditions, and restrictions set forth herein. The covenants, conditions, restrictions, reservations, equitable servitudes, liens and charges set forth in this Agreement shall run with the Property and shall be binding upon Owner and all persons having any right, title or interest in the Property, or any part thereof, their heirs, and successive owners and assigns, shall inure to the benefit of City and its successors and assigns, and may be enforced by City and its successors and assigns. The covenants established in this Agreement shall, without regard to technical classification and designation, be binding for the benefit and in favor of City and its successors and assigns, and the parties hereto expressly agree that this Agreement and the covenants herein shall run in favor of City. City is deemed the beneficiary of the terms and provisions of this Agreement and of the covenants running with the land, for and in its own right and for the purposes of protecting the interests of the community and other parties, public or private, in whose favor and for whose benefit this Agreement and the covenants running with the land have been provided. Owner hereby declares its understanding and intent that the burden of the covenants set forth herein touch and concern the land and that the Owner's interest in the Property is rendered less valuable thereby. Owner hereby further declares its understanding and intent that the agreement provides a public benefit in furtherance of benefit of such covenants EXHIBIT 2     City Council 18 – 75 10/15/2024 touch and concern the land by enhancing and increasing the enjoyment and use of the Property by the citizens of City and by furthering the health, safety, and welfare of the residents of City. 8.MISCELLANEOUS 8.1 Entire Agreement. This Agreement and all of its exhibits and attachments set forth and contain the entire understanding and agreement of the parties with respect to the affordability requirements for the Project, and there are no oral or written representations, understandings or ancillary covenants, undertakings or agreements which are not contained or expressly referred to herein. No testimony or evidence of any such representations, understandings or covenants shall be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this Agreement. 8.2 Amendment. Any alteration, change or modification of or to this Agreement, in order to become effective, shall be made in writing and in each instance approved by the City Council, or through the City Manager as detailed herein, and signed on behalf of each party. The City Manager shall have the authority to make approvals, issue interpretations, execute documents, waive provisions, and/or enter into amendments of this Agreement on behalf of City that further the intent of this Agreement. Each alteration, change, or modification to this Agreement shall be recorded against the Property in the Official Records of Orange County, California. 8.3 Notices. 8.3.1 Delivery. As used in this Agreement, "notice" includes, but is not limited to, the communication of notice, request, demand, approval, statement, report, acceptance, consent, waiver, appointment or other communication required or permitted hereunder. All notices shall be in writing and shall be considered given either: (i) when delivered in person to the recipient named below; or (ii) on the date of delivery shown on the return receipt, after deposit in the United States mail in a sealed envelope as either registered or certified mail with return receipt requested, and postage and postal charges prepaid, and addressed to the recipient named below; or (iii) two (2) days after deposit in the United States mail in a sealed envelope, first class mail and postage prepaid, and addressed to the recipient named below; or (iv) one (1) day after deposit with a known and reliable next-day document delivery service (such as Federal Express), charges prepaid and delivery scheduled next-day to the recipient named below, provided that the sending party receives a confirmation of delivery from the delivery service provider; or (v) the first business day following the date of transmittal of any facsimile, provided confirmation of successful transmittal is retained by the sending Party; or (vi) upon transmission thereof (as evidenced by the recipient’s reply to such notice or other competent evidence of actual receipt) if transmitted by electronic transmission (email), provided that a copy of such notice is concurrently sent by first-class mail postage prepaid. All notices shall be addressed as follows: If to City: City of Santa Ana Community Development Agency EXHIBIT 2     City Council 18 – 76 10/15/2024 20 Civic Center Plaza (M-26) P.0. Box 1988 Santa Ana, California 92702 Attention: Housing Division Manager or Homeless Services Manager With a copy to: Office of the City Attorney City of Santa Ana 20 Civic Center Plaza, 7th Floor (M-29) Santa Ana, California 92702 If to Owner: Illumination Foundation Pooja Bhalla, DNP, RN Chief Executive Officer 2871 Pullman Street Santa Ana, CA 92705 8.3.2 Change of Address. Either Party may, by notice given at any time, require subsequent notices to be given to another person or entity, whether a party or an officer or representative of a party, or to a different address, or both. Notices given before actual receipt of notice of change shall not be invalidated by the change. 8.4 Severability. If any term, provision, covenant or condition of this Agreement shall be determined invalid, void or unenforceable, the remainder of this Agreement shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform, taking into consideration the purposes of this Agreement. 8.5 Interpretation and Governing Law. This Agreement and any dispute hereunder shall be governed and interpreted in accordance with the laws of the State of California without regard to conflict of law principles. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not be employed in interpreting this Agreement, all Parties having been represented by counsel in the negotiation and preparation hereof. 8.6 Section Headings. All section headings and subheadings are inserted for convenience only and shall not affect any construction or interpretation of this Agreement. 8.7 Singular and Plural. As used herein, the singular of any word includes the plural, and vice versa, as context so dictates. Masculine, feminine, and neuter forms of any word include the other as context so dictates. 8.8 Joint and Several Obligations. If at any time during the term of this Agreement the Property and/or Project is owned, in whole or in part, by more than one Owner, all obligations of such Owner under this Agreement shall be joint and several, and the default of any such Owner shall be the default of all such Owners. EXHIBIT 2     City Council 18 – 77 10/15/2024 8.9 Time of Essence. Time is of the essence in the performance of the provisions of this Agreement as to which time is an element. 8.10 Computation of Days. Unless otherwise specified in this Agreement or any Exhibit attached hereto, use of the term "days" shall mean calendar days. For purposes of this Agreement and all Exhibits attached hereto, "business days" shall mean every day of the week except Saturdays, Sundays, official State holidays as recognized in Government Code Section 19853(a) or successor statute, and any days in which Santa Ana City Hall is closed for business. 8.11 Waiver. Failure by a Party to insist upon the strict performance of any of the provisions of this Agreement by the other Party, or the failure by a Party to exercise its rights upon the default of the other Party, shall not constitute a waiver of such Party's right to insist and demand strict compliance by the other Party with the terms of this Agreement thereafter. 8.12 Non-Discrimination. In performing its obligations under this Agreement, Owner shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other related activities. Owner affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 8.13 Third Party Beneficiaries. No person or entity, other than City and Owner shall have any right of action based upon any provision of this Agreement. 8.14 Force Majeure. Neither Party shall be deemed to be in default where failure or delay in performance of any of its obligations under this Agreement is caused by floods, earthquakes, other Acts of God, fires, pandemics as declared by federal, state, or local emergency resolution, wars, riots or similar hostilities, strikes and other labor difficulties beyond the Party's control (including the Party's employment force), court actions (such as restraining orders or injunctions), or other causes beyond the Party's control, including delays by any governmental entity (although the City may not benefit from this provision for a delay that results from City's failure to perform its obligations under this Agreement), or an insurance company of either party. If any such events shall occur, the term of this Agreement and the time for performance by either Party of any of its obligations hereunder may be extended by the written agreement of the Parties for the period of time that such events prevented such performance. 8.15 Mutual Covenants. The covenants contained herein are mutual covenants and also constitute conditions to the concurrent or subsequent performance by the Party benefited thereby of the covenants to be performed hereunder by such benefited Party. 8.16 Successors in Interest. The burdens of this Agreement shall be binding upon, and the benefits of this Agreement shall inure to, all permitted successors in interest to the Parties to this Agreement. All provisions of this Agreement shall be enforceable as equitable servitudes and constitute covenants running with the land. Each covenant to do or refrain from doing some act hereunder with regard to the Property: (a) is for the benefit of and is a burden upon every portion of the Property; (b) runs with the Property and each portion thereof; and (c) is binding upon each EXHIBIT 2     City Council 18 – 78 10/15/2024 Party and each successor in interest approved pursuant to this Agreement during ownership of the Property or any portion thereof. 8.17 Counterparts. This Agreement may be executed by the Parties in counterparts, which counterparts shall be construed together and have the same effect as if all of the Parties had executed the same instrument. 8.18 Jurisdiction and Venue. Any action at law or in equity under this Agreement or brought by a Party hereto for the purpose of enforcing, construing or determining the validity of any provision of this Agreement shall be filed and tried in the Superior Court of the County of Orange, State of California, and the Parties hereto waive all provisions of law providing for the filing, removal or change of venue to any other court. 8.19 Project as a Private Undertaking. It is specifically understood and agreed by and between the Parties hereto that the Project is a private development, that neither Party is acting as the agent of the other in any respect hereunder, and that each Party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Agreement. No partnership, joint venture or other association of any kind is formed by this Agreement. The only relationship between City and Owner is that of a government entity regulating private property and the Owner of such property. 8.20 Further Actions and Instruments. Each of the Parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and in the satisfaction of the Project and conditions of this Agreement. Upon the request of either Party at any time, the other Party shall promptly execute, with acknowledgment or affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this Agreement to carry out the intent and to fulfill the provisions of this Agreement or the Project or to evidence or consummate the transactions contemplated by this Agreement. City hereby authorizes City Manager to take such other actions and negotiate and execute any additional agreements or amendments to this agreement as may be reasonably necessary or proper to fulfill the City's obligations under this Agreement. The City Manager may delegate her or his powers and duties under this Agreement to an authorized management level employee of the City. 8.21 Estoppel Certificate. Within ten (10) business days following a written request by any of the Parties, the other Party shall execute and deliver to the requesting Party a statement certifying that (i) either this Agreement is unmodified and in full force and effect or there have been specified (date and nature) modifications to the Agreement, but it remains in full force and effect as modified; and (ii) either there are no known current uncured defaults under this Agreement or that the responding Party alleges that specified (date and nature) defaults exist. The statement shall also provide any other reasonable information requested. The failure to timely deliver this statement shall constitute a conclusive presumption that this Agreement is in full force and effect without modification, except as may be represented by the requesting Party, and that there are no uncured defaults in the performance of the requesting Party, except as may be represented by the requesting Party. EXHIBIT 2     City Council 18 – 79 10/15/2024 8.22 No Subordination. City's approval of the necessary land use entitlements that authorize Owner to rehabilitate, operate, and maintain the Project was based upon Owner's obligation to provide the Affordable Units pursuant to the Conditional Grant Agreement. This Agreement shall have priority over any and all mortgages, deeds of trust, and other similar forms of secured financing recorded against the Property or any portion thereof. 8.23 Attorneys' Fees and Costs. If either Party to this Agreement commences an action against the other Party to this Agreement arising out of or in connection with this Agreement, the prevailing Party shall be entitled to recover reasonable attorneys' fees, expert witness fees, costs of investigation, and costs of suit from the losing Party. 8.24 Authority to Execute. The person or persons executing this Agreement on behalf of each Party warrants and represents that he or she/they have the authority to execute this Agreement on behalf of his or her/their corporation, partnership or business entity and warrants and represents that he or she/they has/have the authority to bind the Party to the performance of its obligations hereunder. {Signatures on following page} EXHIBIT 2     City Council 18 – 80 10/15/2024 ININ WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed on the date set forth at the beginning of this Agreement. OWNER ILLUMINATION FOUNDATION By: Name: Title: Tax ID: 3333-0315864 Unique Entity ID: KUA8LPUW9TK9 EXHIBIT 2     City Council 18 – 81 10/15/2024 ATTEST: CITY OF SANTA ANA ___________________________ _______________________ Jennifer L. Hall Alvaro Nuñez City Clerk City Manager Dated: Dated: APPROVED AS TO FORM: SONIA R. CARVALHO, City Attorney By: ________________________ Matthew Cody Best, Best & Krieger Special Counsel for the City Dated: RECOMMENDED FOR APPROVAL: _______________________________ Michael L. Garcia Executive Director Community Development Agency EXHIBIT 2     City Council 18 – 82 10/15/2024 EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY APN: 198-231-10 EXHIBIT 2     City Council 18 – 83 10/15/2024 EXHIBIT “A” Legal Description of the Property All that certain real property situated in the County of Orange, State of California, described as follows: Lot 12 of Tract No. 1022, in the City of Santa Ana, County of Orange, State of California, as shown on a map recorded in Book 34, Pages 20 and 21 of Miscellaneous Maps, in the Office of the County Recorder of said County. APN: 198-231-10 EXHIBIT 2     City Council 18 – 84 10/15/2024 EXHIBIT B TENANT VERIFICATION EXHIBIT 2     City Council 18 – 85 10/15/2024 Tenant Income Verification Form Page 1 Santa Ana, California August 8, 2014 TENANT INCOME VERIFICATION FORM Head of Household (Print Name): Address: Telephone Number: Home: Work: Cell: Date of Birth: Social Security #: Household Composition List All Household Members Living in the Inclusionary Unit Name Sex Age Dependent (Y/N) Social Security # List additional household members on a separate sheet of paper. EXHIBIT 2     City Council 18 – 86 10/15/2024 Tenant Income Verification Form Page 2 Santa Ana, California August 8, 2014 TENANT INCOME VERIFICATION FORM Monthly Gross Income * List All Sources of Income of All Household Members Living in the Inclusionary Unit Part 1: Earned Income Head of Household Other Adult Household Members Total 1. Gross amount, before payroll deductions of wages, salaries, overtime pay, commissions, fees, tips and bonuses. $ $ $ 2. Net income from business. $ $ $ 3. Social security, annuities, insurance policies, pension/retirement funds, disability or death benefits received periodically. $ $ $ 4. Payment in lieu of earnings, such as unemployment, disability compensation, worker’s compensation and severance pay. $ $ $ 5. Public assistance, welfare payments $ $ $ 6. Alimony, child support, other periodic allowances $ $ $ 7. Regular pay, special pay and allowances of members of the Armed Forces $ $ $ 8. Other $ $ $ Subtotal: Monthly Earned Income $ Total Monthly Earned Income x 12 = $_______________ Total Annual Household Gross Earned Income EXHIBIT 2     City Council 18 – 87 10/15/2024 Tenant Income Verification Form Page 3 Santa Ana, California August 8, 2014 TENANT INCOME VERIFICATION FORM Monthly Gross Income * List All Sources of Income of All Household Members Living in the Inclusionary Unit Part 2: Investment Income Head of Household Other Adult Household Members Total Household Investment Income 1. Interest paid on Bank and Savings accounts $ $ $ 2. Dividends and other payments from stocks and bonds $ $ $ 3. Income from real property (i.e. rental property) $ $ $ 4. Other (describe) $ $ $ Subtotal: Monthly Investment Income: $ Total Monthly Investment Income x 12 = $_______________ Total Annual Household Investment Income *Note: The following items are not considered income: casual or sporadic gifts; amounts specifically for or in reimbursement of medical expenses; lump sum payments such as inheritances, insurance payments, capital gains and settlement for personal or property losses; educational scholarships paid directly to the student or educational institution; special pay to a serviceman head of family away from home and under hostile fire; relocation payments under federal, state or local law; foster child care payments; value of coupon allotments for purpose of food under Food Stamp Act of 1964 which is in excess of amount actually charged the eligible household; payments received pursuant to participation in the following programs: VISTA, Service Learning Programs, and Special Volunteer Programs, SCORE, ACE, Retired Senior Volunteer Program, Foster Grandparent Program, Older American Community Services Program, and National Volunteer Program to Assist Small Business Experience. EXHIBIT 2     City Council 18 – 88 10/15/2024 Tenant Income Verification Form Page 4 Santa Ana, California August 8, 2014 TENANT INCOME VERIFICATION FORM Assets ** List the Current Value of All Assets of All Household Members Living in the Inclusionary Unit If the Asset generates income, that income must be specified In Part 2 above Head of Household Other Adult Household Members Total Value of Assets Value Value 1. Bank and Savings accounts $ $ $ 2. Stocks and bonds $ $ $ 3. Real property (i.e. rental property) $ $ $ 4. Other (describe) $ $ $ Total Asset Value $______________________ **Note: Necessary items, such as furniture and automobiles, used for personal use are excluded from household assets. Collections of items for hobby, investment or business purposes must be included in household assets. If the total value of household assets exceeds $5,000, the calculation of the household’s annual income shall include the greater of the actual amount of income, if any, derived from all of the household assets; or 10% of the total value of the assets. EXHIBIT 2     City Council 18 – 89 10/15/2024 Tenant Income Verification Form Page 5 Santa Ana, California August 8, 2014 TENANT INCOME VERIFICATION FORM If the total asset value exceeds $5,000, perform the calculations in the following table. If the total asset value is less than $5,000, the amount of investment income to be included in annual household income is $0. Calculation of Investment Income to be Included in Annual Household Income 1. Total Annual Household Investment Income $ 2. Total Asset Value $ x 10% $ The Greater of #1 or #2 = Investment Income to be Included in Annual Household Income $___________ Calculation of the Household’s Total Annual Income Total Annual Household Gross Earned Income $ Total Investment Income to be Included in Annual Household Income $ Total Household Income $ Documentation Attach True Copies of the Relevant Documents Listed Below Paycheck stubs from two most recent pay periods Bank/Savings account verification Employment verification Self-employment verification Income tax return Unemployment verification Social security verification Welfare verification Alimony/child support verification Disability income verification Other (Describe) EXHIBIT 2     City Council 18 – 90 10/15/2024 Affidavit Page 6 Santa Ana, California August 8, 2014 AFFIDAVIT This Affidavit is made with the knowledge that it will be relied upon by the _____________ City of Santa Ana, our landlord and the owner of our apartment building, to determine maximum income for eligibility. (I/we) warrant that all information set forth in this document is true, correct and complete and based upon information (I/we) deem reliable and based upon such investigation as (I/we) deemed necessary. (I/We) acknowledge that (I/we) have been advised that the making of any misrepresentation or misstatement in this affidavit will constitute a material breach of (my/our) rental agreement with the property owner to rent the unit and will additionally enable the property owner to initiate and pursue all applicable legal and equitable remedies with respect to the unit and to me/us. (I/We) do hereby swear under penalty of perjury that the foregoing statements are true and correct and that this affidavit has been executed as of the date specified below by each adult member of the household which intends to occupy an Inclusionary Unit located at ______________________ ,Santa Ana, California. Signature Date Printed Name Executed at __________________________________, Santa Ana, California Signature Date Printed Name Executed at __________________________________, Santa Ana, California EXHIBIT 2     City Council 18 – 91 10/15/2024 EXHIBIT C ANNUAL TENANT RECERTIFICATION EXHIBIT 2     City Council 18 – 92 10/15/2024 Annual Tenant Recertification Form Page 1 Santa Ana, California August 8, 2014 ANNUAL TENANT RECERTIFICATION CITY OF SANTA ANA AFFORDABLE RENTAL HOUSING PROGRAM Date: Tenant Name: Unit Address: Dear __________________: In accordance with the requirements imposed by the City of Santa Ana (City), and your lease, the City requires that we review your income and family composition every year. To complete our review, the Property Owner or Property Manager will set up a meeting with you to receive the necessary information. When you attend the meeting with the Property Owner or Property Manager you must bring documents that verify the income of all the adult members of your household. This information can include income tax returns, employment verification, wage statements, interest statements, and/or unemployment compensation statements. Cooperation with the recertification requirement is a condition of continuing tenancy in an Inclusionary Unit. You must report the required information to enable the Property Owner to process the recertification by Month/Day. Sincerely, Property Manager / Property Owner EXHIBIT 2     City Council 18 – 93 10/15/2024 EXHIBIT D ANNUAL RENTAL HOUSING COMPLIANCE REPORT EXHIBIT 2     City Council 18 – 94 10/15/2024 Project:Date:Address:Reporting Period:Total # of Units in the Project:# of Affordable Units:Very‐Low Income UnitsCompliance Report Completed By:Low Income UnitsPhone Number:Unit #HouseholdNameHouseholdSizeHouseholdIncome# ofBedroomsGrossRentUtilityAllowanceNetRentDate 1stOccupiedDate of LastIncomeRecertificationIncomeRestriction(Very‐Low or Low)COMPLIANCE REPORTANNUAL RENTAL HOUSING COMPLIANCE REPORTPrepared by: Keyser Marston Associates, Inc.File name: Exhibit D ‐ Annual Rental Housing Compliance.xlsxPage 1 EXHIBIT 2     City Council 18 – 95 10/15/2024 EXHIBIT E STATE HHAP AGREEMENT EXHIBIT 2     City Council 18 – 96 10/15/2024 EXHIBIT 2     City Council 18 – 97 10/15/2024 EXHIBIT 2     City Council 18 – 98 10/15/2024 EXHIBIT 2     City Council 18 – 99 10/15/2024 EXHIBIT 2     City Council 18 – 100 10/15/2024 EXHIBIT 2     City Council 18 – 101 10/15/2024 EXHIBIT 2     City Council 18 – 102 10/15/2024 EXHIBIT 2     City Council 18 – 103 10/15/2024 EXHIBIT 2     City Council 18 – 104 10/15/2024 EXHIBIT 2     City Council 18 – 105 10/15/2024 EXHIBIT 2     City Council 18 – 106 10/15/2024 EXHIBIT 2     City Council 18 – 107 10/15/2024 EXHIBIT 2     City Council 18 – 108 10/15/2024 EXHIBIT 2     City Council 18 – 109 10/15/2024 EXHIBIT 2     City Council 18 – 110 10/15/2024 EXHIBIT 2     City Council 18 – 111 10/15/2024 EXHIBIT 2     City Council 18 – 112 10/15/2024 EXHIBIT 2     City Council 18 – 113 10/15/2024 EXHIBIT 2     City Council 18 – 114 10/15/2024 EXHIBIT 2     City Council 18 – 115 10/15/2024 EXHIBIT 2     City Council 18 – 116 10/15/2024 EXHIBIT 2     City Council 18 – 117 10/15/2024 EXHIBIT 2     City Council 18 – 118 10/15/2024 EXHIBIT 2     City Council 18 – 119 10/15/2024 EXHIBIT 2     City Council 18 – 120 10/15/2024 EXHIBIT 2     City Council 18 – 121 10/15/2024 EXHIBIT 2     City Council 18 – 122 10/15/2024 EXHIBIT 2     City Council 18 – 123 10/15/2024 EXHIBIT 2     City Council 18 – 124 10/15/2024 EXHIBIT 2     City Council 18 – 125 10/15/2024 EXHIBIT 2     City Council 18 – 126 10/15/2024 EXHIBIT 2     City Council 18 – 127 10/15/2024 EXHIBIT 2     City Council 18 – 128 10/15/2024 EXHIBIT 2     City Council 18 – 129 10/15/2024 EXHIBIT 2     City Council 18 – 130 10/15/2024 EXHIBIT 2     City Council 18 – 131 10/15/2024 EXHIBIT 2     City Council 18 – 132 10/15/2024 EXHIBIT 2     City Council 18 – 133 10/15/2024 EXHIBIT 2     City Council 18 – 134 10/15/2024 EXHIBIT 2     City Council 18 – 135 10/15/2024 EXHIBIT 2     City Council 18 – 136 10/15/2024 EXHIBIT 2     City Council 18 – 137 10/15/2024 EXHIBIT 2     City Council 18 – 138 10/15/2024 EXHIBIT 2     City Council 18 – 139 10/15/2024 EXHIBIT 2     City Council 18 – 140 10/15/2024 EXHIBIT 2     City Council 18 – 141 10/15/2024 EXHIBIT 2     City Council 18 – 142 10/15/2024 EXHIBIT 2     City Council 18 – 143 10/15/2024 EXHIBIT 2     City Council 18 – 144 10/15/2024 EXHIBIT 2     City Council 18 – 145 10/15/2024 EXHIBIT 2     City Council 18 – 146 10/15/2024 EXHIBIT 2     City Council 18 – 147 10/15/2024 EXHIBIT 2     City Council 18 – 148 10/15/2024 Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3) Standard Agreement Initial Disbursement Contract for Funds EXHIBIT A AUTHORITY, PURPOSE AND SCOPE OF WORK 1) Authority The State of California has established the Homeless Housing, Assistance, and Prevention Program Round 3 (“HHAP-3” or “Program”) pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code. (Amended by Stats. 2021, Ch. 111, Sec. 4. (AB 140) Effective July 19, 2021.) The Program is administered by the California Homeless Coordinating and Financing Council (“HCFC”) in the Business, Consumer Services and Housing Agency (“Agency”). HHAP-3 provides flexible block grant funds to Continuums of Care, large cities (population of 300,000+) and counties to build on the regional coordination created through previous HCFC grant funding and support local jurisdictions in their unified regional responses to reduce and end homelessness. This Standard Agreement/Initial Disbursement Contract for Funds along with all its exhibits (“Agreement”) is entered into by the Agency and a Continuum of Care, a city, or a county (“Grantee”) under the authority of, and in furtherance of the purpose of, the Program. In signing this Agreement and thereby accepting this award of funds, the Grantee agrees to comply with the terms and conditions of this Agreement, the Standard Agreement to Apply signed and submitted by the Grantee (Exhibit F), and the requirements appearing in the statutory authority for the Program cited above. 2) Purpose The general purpose of the Program is to continue to build on regional coordination developed through previous rounds of funding of the Homelessness Emergency Aid Program (Chapter 5 (commencing with Section 50210)), the program established under this chapter, and COVID-19 funding to reduce homelessness. This funding shall: a)Continue to build regional collaboration between continuums of care, counties, and cities in a given region, regardless of population, and ultimately be used to develop a unified regional response to homelessness. b)Be paired strategically with other local, state, and federal funds provided to address homelessness in order to achieve maximum impact. Grantees of this funding are encouraged to reference Putting the Funding Pieces Together: Guide City of Santa Ana 22-HHAP-10004 Page 1 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 149 10/15/2024 to Strategic Uses of New and Recent State and Federal Funds to Prevent and End Homelessness in their planning efforts. c) Be deployed with the goal of reducing the number of people experiencing homelessness in a given region through investing in long-term solutions, such as permanent housing. d) Include the State as an integral partner through the provision of technical assistance, sharing of best practices, and implementing an accountability framework to guide the structure of current and future state investments. In accordance with the authority cited above, a Standard Agreement to Apply was submitted by the Grantee for the initial disbursement of HHAP-3 funds to be allocated to the Grantee pursuant to Health and Safety Code 50220.7(a)(4)(A). 3) Definitions The following HHAP-3 program terms are defined in accordance with Health and Safety Code section 50216, subdivisions (a) – (r): a) “Agency” means the Business, Consumer Services, and Housing Agency. b) “Applicant” means a Continuum of Care, city, or county. c) “City” means a city or city and county that is legally incorporated to provide local government services to its population. A city can be organized either under the general laws of this state or under a charter adopted by the local voters. d) “Continuum of Care” means the same as defined by the United States Department of Housing and Urban Development at Section 578.3 of Title 24 of the Code of Federal Regulations. e) “Coordinated Entry System” means a centralized or coordinated process developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019, designed to coordinate homelessness program participant intake, assessment, and provision of referrals. In order to satisfy this subdivision, a centralized or coordinated assessment system shall cover the geographic area, be easily accessed by individuals and families seeking housing or services, be well advertised, and include a comprehensive and standardized assessment tool. f) “Council” means the Homeless Coordinating and Financing Council created pursuant to Section 8257 of the Welfare and Institutions Code. g) “Emergency shelter” has the same meaning as defined in subdivision (e) of Section 50801. City of Santa Ana 22-HHAP-10004 Page 2 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 150 10/15/2024 h) “Homeless” has the same meaning as defined in Section 578.3 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019. i) “Homeless Management Information System” means the information system designated by a Continuum of Care to comply with federal reporting requirements as defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term “Homeless Management Information System” also includes the use of a comparable database by a victim services provider or legal services provider that is permitted by the federal government under Part 576 of Title 24 of the Code of Federal Regulations. j) “Homeless point-in-time count” means the 2019 homeless point-in-time count pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations. A jurisdiction may elect to instead use their 2017 point-in-time count if they can demonstrate that a significant methodology change occurred between the 2017 and 2019 point-in-time counts that was based on an attempt to more closely align the count with HUD best practices and undertaken in consultation with HUD representatives. A jurisdiction shall submit documentation of this to the agency by the date by which HUD’s certification of the 2019 homeless point-in-time count is finalized. The agency shall review and approve or deny a request described in the previous sentence along with a jurisdiction’s application for homeless funding. k) “Homeless youth” means an unaccompanied youth between 12 and 24 years of age, inclusive, who is experiencing homelessness, as defined in subsection (2) of Section 725 of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C. Sec. 11434a(2)). “Homeless youth” includes unaccompanied youth who are pregnant or parenting. l) “Housing First” has the same meaning as in Section 8255 of the Welfare and Institutions Code, including all of the core components listed therein. m) “Jurisdiction” means a city, city that is also a county, county, or Continuum of Care, as defined in this section. n) “Navigation center” means a Housing First, low-barrier, service-enriched shelter focused on moving homeless individuals and families into permanent housing that provides temporary living facilities while case managers connect individuals experiencing homelessness to income, public benefits, health services, shelter, and housing. o) “Program” means the Homeless Housing, Assistance, and Prevention program established pursuant to this chapter. 1) “Round 1” of the program means the funding allocated under the program with moneys appropriated during the fiscal year beginning on July 1, 2019. City of Santa Ana 22-HHAP-10004 Page 3 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 151 10/15/2024 2) “Round 2” of the program means the funding allocated under the program with moneys appropriated during the fiscal year beginning on July 1, 2020. 3) “Round 3” of the program means the funding allocated under the program with moneys appropriated during the fiscal year beginning on July 1, 2021. 4) “Round 4” of the program means the funding allocated under the program with moneys appropriated during the fiscal year beginning on July 1, 2022. p) “Program allocation” means the portion of program funds available to expand or develop local capacity to address immediate homelessness challenges. q) “Recipient” means a jurisdiction that receives funds from the agency for the purposes of the program. r) “Tribe” or “tribal applicant” means a federally recognized tribal government pursuant to Section 4103 of Title 25 of the United States Code. Additional definitions for the purposes of the HHAP-3 program: “Obligate” means that the Grantee has placed orders, awarded contracts, received services, or entered into similar transactions that require payment using HHAP-3 funding. Grantees, and the subrecipients who receive awards from those Grantees, must obligate the funds by the statutory deadlines set forth in this Exhibit A. “Expended” means all HHAP-3 funds obligated under contract or subcontract have been fully paid and receipted, and no invoices remain outstanding. 4) Scope of Work The Scope of Work (“Work”) for this Agreement shall include uses that are consistent with Health and Safety Code (HSC) section 50218.6, subdivision (e), and section 50220.7, subdivisions (a)(4)-(5) & (f), and any other applicable laws. By accepting these funds, the Grantee acknowledges that this initial disbursement of funds is a portion of their total allocation under the HHAP-3 Program, to be used solely for the purposes outlined below, and that in order to receive the remaining balance of its HHAP-3 program allocation, an applicant shall submit an application to the council by June 30, 2022, that includes a local homelessness action plan and specific outcome goals in accordance with the requirements laid out in HSC § 50220.7(b). The Grantee may expend this initial disbursement of funds to complete the local homelessness action plan, required by HSC § 50220.7(b)(3)(A), including paying for any technical assistance or contracted entities to support the completion of the homelessness action plan. City of Santa Ana 22-HHAP-10004 Page 4 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 152 10/15/2024 For funds not spent on the Grantee’s homelessness action plan, priority for these initial funds shall be for systems improvement, including, but not limited to, all of the following: A) Capacity building and workforce development for service providers within the jurisdiction, including removing barriers to contracting with culturally specific service providers and building capacity of providers to administer culturally specific services. B) Funding existing evidence-based programs serving people experiencing homelessness. C) Investing in data systems to meet reporting requirements or strengthen the recipient’s Homeless Management Information System. D) Improving homeless point-in-time counts. E) Improving coordinated entry systems to eliminate racial bias or to create a youth- specific coordinated entry system. For any remaining funds not spent on the Grantee’s homelessness action plan or systems improvement, the Grantee shall expend funds on existing evidence-based programs serving people experiencing homelessness among eligible populations, including any of the following eligible uses: a) Rapid rehousing, including rental subsidies and incentives to landlords, such as security deposits and holding fees. b) Operating subsidies in new and existing affordable or supportive housing units, emergency shelters, and navigation centers. Operating subsidies may include operating reserves. c) Street outreach to assist persons experiencing homelessness to access permanent housing and services. d) Services coordination, which may include access to workforce, education, and training programs, or other services needed to promote housing stability in supportive housing. e) Systems support for activities necessary to create regional partnerships and maintain a homeless services and housing delivery system, particularly for vulnerable populations including families and homeless youth. f) Delivery of permanent housing and innovative housing solutions, such as hotel and motel conversions. g) Prevention and shelter diversion to permanent housing, including rental subsidies. City of Santa Ana 22-HHAP-10004 Page 5 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 153 10/15/2024 h) New navigation centers and emergency shelters based on demonstrated need. Demonstrated need for purposes of this paragraph shall be based on the following: i) The number of available shelter beds in the city, county, or region served by a Continuum of Care. ii) The number of people experiencing unsheltered homelessness in the homeless point-in-time count. iii) Shelter vacancy rate in the summer and winter months. iv) Percentage of exits from emergency shelters to permanent housing solutions. v) A plan to connect residents to permanent housing. vi) Any new interim sheltering funded by HHAP-3 funds must be low barrier, comply with Housing First as provided in Chapter 6.5 (commencing with Section 8255) of Division 8 of the Welfare and Institutions Code, and prioritize interventions other than congregate shelters. i) Improvements to existing emergency shelters to lower barriers and increase privacy. In addition to the funding use requirements described above, the Grantee’s expenditure of its entire HHAP-3 allocation must also comply with the following: a) At least 10 percent of the funds shall be spent on services for homeless youth populations. b) Not more than 7 percent of funds may be used for administrative costs incurred by the city, county, or continuum of care to administer its program allocation. For purposes of this Agreement, “administrative costs” does not include staff or other costs directly related to implementing activities funded by the program allocation. 5) Agency Contract Coordinator The Agency’s Contract Coordinator for this Agreement is the Council’s Grant Director or the Grant Director’s designee. Unless otherwise instructed, any notice, report, or other communication requiring an original Grantee signature for this Agreement shall be mailed to the Agency Contract Coordinator. If there are opportunities to send information electronically, Grantee will be notified via email by the Council’s Grant Director or the Grant Director’s designee. City of Santa Ana 22-HHAP-10004 Page 6 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 154 10/15/2024 The Representatives during the term of this Agreement will be: PROGRAM GRANTEE ENTITY:Business Consumer Services and Housing Agency SECTION/UNIT:Homeless Coordinating and Financing Council (HCFC) ADDRESS:915 Capitol Mall Suite 350-A Sacramento, CA, 95814 CONTRACT COORDINATOR Victor Duron PHONE NUMBER:(916) 510-9442 EMAIL ADDRESS:Victor.Duron@bcsh.ca.gov All requests to update the Grantee information listed within this Agreement shall be emailed to the HHAP Program’s general email box at hhap@bcsh.ca.gov. The Council reserves the right to change their representative and/or contact information at any time with notice to the Grantee. 6)Effective Date, Term of Agreement, and Deadlines a)This Agreement is effective upon approval by the Agency (indicated by the signature provided by Agency in the lower left section of page one, Standard Agreement, STD. 213), when signed by all parties. b)This Agreement shall terminate on October 1, 2026, or upon delivery of the HHAP-3 final report required by HSC § 50223(b), whichever is sooner. c)Grantee shall submit an application for the remainder of their HHAP-3 allocation by June 30, 2022 in compliance with HSC § 50220.7(b). d)Grantee shall report on the activities funded pursuant this Agreement in the first expenditure report submitted to the Council after disbursement of the remaining funds, as required by HSC §§ 50221 and 50223. e)Grantees that are cities or continuums of care shall contractually obligate no less than 50 percent of HHAP-3 funds by May 31, 2024. If less than 50 percent is obligated after May 31, 2024, continuums of care and cities shall not expend any remaining portion of the 50 percent of program allocations required to have been obligated unless and until both of the following occur: City of Santa Ana 22-HHAP-10004 Page 7 of 26 _____ Initial City of Santa Ana, Community Development Agency 20 Civic Center Plaza, M-25, Santa Ana, CA 92701 Terri Eggers (714) 647-5378 teggers@santa-ana.org TRE EXHIBIT 2     City Council 18 – 155 10/15/2024 i)On or before June 30, 2024, the Grantee submits an alternative disbursement plan to HCFC that includes an explanation for the delay. ii)HCFC approves the alternative disbursement plan or provides the Grantee with guidance on the revisions needed in order to approve the alternative disbursement plan. iii)If the funds identified in the approved alternative disbursement plan are not fully expended by December 31, 2024, the funds shall be returned to the HCFC to be allocated as bonus awards. f)Grantees that are counties shall contractually obligate the full allocation (100 percent) awarded to them by May 31, 2024. Any funds that are not contractually obligated by this date shall be reverted to the Continuum of Care that serves the county. Specific to Los Angeles County, funds that are not contractually obligated by this date shall be divided proportionately using the HHAP-3 funding allocation formula among the four CoC’s that serve Los Angeles County: City of Glendale CoC, City of Pasadena CoC, the City of Long Beach CoC, and the Los Angeles Homeless Services Authority. Counties not obligating their full program allocation by May 31, 2024 are required to notify HCFC, on or before that date, of the name of the CoC(s) in which the county is served, and the amount of program funds that will be reverted to the CoC(s). By June 30, 2024, the county shall provide HCFC with evidence that the funds were transferred and submit an updated budget that clearly identifies the funds that were transferred. g)Grantees that do not meet the expenditure deadlines in HSC § 50220.7(k) shall not be eligible for bonus funding. h)HHAP-3 funds shall be expended by June 30, 2026 i)In accordance with Health and Safety Code section 50220.5, subdivision (l), HCFC retains the right to require a corrective action plan of grantees that are not on track to fully expend funds by the statutorily required deadline. j)Any funds not expended by June 30, 2026 shall be available for round 4 of the program pursuant to HSC § 50218.7. 7) Special Conditions Agency reserves the right to add any special conditions to this Agreement it deems necessary to ensure that the goals of the Program are achieved. City of Santa Ana 22-HHAP-10004 Page 8 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 156 10/15/2024 Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3) Standard Agreement EXHIBIT B BUDGET DETAIL and DISBURSEMENT PROVISIONS 1)Budget Detail & Changes The Grantee agrees that HHAP-3 funds shall be expended on uses that support regional coordination and expand or develop local capacity to address immediate homelessness challenges. Such activities must be informed by a best-practices framework focused on moving people experiencing homelessness into permanent housing and supporting the efforts of those individuals and families to maintain their permanent housing. The Grantee shall expend this initial disbursement of HHAP-3 funds on eligible activities as detailed in Health and Safety Code Section 50220.7, subdivisions (a)(4)(B), (a)(5), (e), and (f). 2)General Cond?H?DCG 2F?DF HD +?G8IFG;B;CH All Grantees DLJK JL:DAK K@= >FCCFNAE? >FIDJTGIAFI KFTHHAP-)T>LE<J :=AE? I=C=9J=<- •Request for Funds 2FIDT"Q622R# •STD 213 Standard Agreement form and initialed Exhibits A through F •STD 204 Payee Data Record or Government Agency Taxpayer ID Form 3)Disbursement of Funds HHAP-3 funds will be disbursed to the Grantee upon receipt, review and approval of the completed Standard Agreement and RFF by Agency, the Department of General Services (DGS) and the State Controller’s Office (SCO). The RFF must include the proposed eligible uses and the amount of funds proposed for expenditure under each eligible use. This initial disbursement of HHAP-3 funds will be disbursed in one allocation via mailed check once the RFF has been received by the SCO. Checks will be mailed to the address and contact name listed on the RFF. Grantee agrees that in order to receive the remaining balance of the allocation awarded to them pursuant HSC § 50218.6(a)(1), Grantee must submit an application that meets the requirements of HSC § 50220.7(b) and this application must be approved by HCFC prior to a second disbursement of funds. Additionally, Grantee will be required to enter into a separate Standard Agreement in order to receive their remaining allocation. City of Santa Ana 22-HHAP-10004 Page 9 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 157 10/15/2024 4),KE;C:?HIF; D< -IC:G This initial disbursement of HHAP-3 funds must be spent in accordance with HSC sections 50218.6(e) and 50220.7, subdivisions (a)(4)(B), (a)(5), (e), and (f), as described in Exhibit A, Section 4 “Scope of Work”. 5)/C;A?=?8A; *DGHG HHAP-3 funds shall not be used for costs associated with activities in violation of any law or for any activities not consistent with the intent of the Program and the eligible uses identified in Health and Safety Code section 50220.7, subdivisions (a)(4)(B), (a)(5), (e), and (f). HCFC reserves the right to request additional clarifying information to determine the reasonableness and eligibility of all uses of the funds made available by this Agreement. If the Grantee or its funded subrecipients use HHAP-3 funds to pay for ineligible activities, the Grantee shall be required to reimburse these funds to Agency. An expenditure which is not authorized by this Agreement, or by written approval of the Grant Manager or his/her designee, or which cannot be adequately documented, J@9CC := <AJ9CCFN=< 9E< DLJKT:= I=AD:LIJ=< KFT/?=E;PT:P K@=T3I9EK==% HCFC, at its sole and absolute discretion, shall make the final determination regarding the allowability of HHAP-3 fund expenditures. Program funds shall not be used to supplant existing local funds for homeless housing, assistance, or prevention. Reimbursements are not permitted in HHAP-3 for any expenditures prior to the date of execution of this Agreement. City of Santa Ana 22-HHAP-10004 Page 10 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 158 10/15/2024 Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3) Standard Agreement EXHIBIT C GENERAL TERMS AND CONDITIONS 1) Termination and Sufficiency of Funds a) Termination of Agreement Agency may terminate this Agreement at any time for cause by giving a minimum of 14 days’ notice of termination, in writing, to the Grantee. Cause shall consist of violations of any conditions of this Agreement, any breach of contract as described in paragraph 6 of this Exhibit C; violation of any federal or state laws; or withdrawal of Agency’s expenditure authority. Upon termination of this Agreement, unless otherwise approved in writing by Agency, any unexpended funds received by the Grantee shall be returned to Agency within 30 days of Agency’s notice of termination. b) Sufficiency of Funds 7@AJ /?I==D=EK AJ M9CA< 9E< =E>FI;=9:C= FECP A>TJL>>A;A=EKT>LE<J 9I= D9<= available to Agency by legislative appropriation. In addition, this Agreement is subject to any additional restrictions, limitations or conditions, or statutes, regulations or any other laws, whether federal or those of the State of California, or of any agency, department, or any political subdivision of the federal or State of California governments, which may affect the provisions, terms or funding of this Agreement in any manner. 2)5F7CG<;FG Grantee may not transfer or assign by subcontract or novation, or by any other means, the rights, duties, or performance of this Agreement or any part thereof, except as allowed within Exhibit C Section 12 (Special Conditions – Grantees/Sub Grantee) or with the prior written approval of HCFC and a formal amendment to this Agreement to affect such subcontract or novation. 3).F7CH;;LG (EEA?97H?DC <DF -IC:G Pursuant to HSC § 50220.7(a)(1), Grantee is required to submit to HCFC an application for the remainder of their HHAP-3 allocation to support regional coordination and expand or develop local capacity to address its immediate homelessness challenges. City of Santa Ana 22-HHAP-10004 Page 11 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 159 10/15/2024 4) Reporting/Audits a) Reporting Requirements i)Activities funded under this Agreement shall be reported on in the first expenditure report submitted to HCFC following the disbursement of the remaining funds. If the Grantee fails to provide such documentation, HCFC may recapture any portion of the amount authorized by this Agreement with a 14-day written notification. ii)Grantee is also required to comply with the reporting requirements in HSC § 50221 and 50223, as applicable b) Auditing Agency reserves the right to perform or cause to be performed a financial audit. At Agency request, the Grantee shall provide, at its own expense, a financial audit prepared by a certified public accountant. HHAP-3 administrative funds may be used to fund this expense. Should an audit be required, the Grantee shall adhere to the following conditions: i)The audit shall be performed by an independent certified public accountant. ii)The Grantee shall notify Agency of the auditor's name and address immediately after the selection has been made. The contract for the audit shall allow access by Agency to the independent auditor's NFIBAE? G9G=IJ% iii)The Grantee is responsible for the completion of audits and all costs of GI=G9IAE? 9L<AKJ% iv)If there are audit findings, the Grantee must submit a detailed response acceptable to Agency for each audit finding within 90 days from the date of K@= 9L<AK >AE<AE? I=GFIK% 5)/CGE;9H?DC 7C: 3;H;CH?DC D< 3;9DF:G a) Record Inspection HCFC or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance under this Agreement. The Grantee agrees to provide HCFC, or its designee, with any relevant information requested. The Grantee agrees to give HCFC or its designee access to its premises, upon reasonable notice and during normal business hours, for the purpose of interviewing employees who might reasonably have information related to such records, and of inspecting and copying such books, records, accounts, and other materials that may be relevant to an investigation of compliance with the Homeless Housing, Assistance, and Prevention Program laws, the HHAP-3 program guidance document published on the website, and this Agreement. City of Santa Ana 22-HHAP-10004 Page 12 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 160 10/15/2024 In accordance with Health and Safety Code section 50220.7, subdivision (m), if upon inspection of records HCFC identifies noncompliance with grant requirements. HCFC retains the right to impose a corrective action plan on the Grantee. b) Record Retention 7@= 3I9EK== >LIK@=I 9?I==JTKF I=K9AE 9CC I=;FI<J <=J;IA:=< AE subparagraph A for 9TDAEADLD G=IAF< F>T>AM=T"*#TP=9IJ 9>K=I K@= K=IDAE9KAFE F> K@AJ Agreement. If any litigation, claim, negotiation, audit, monitoring, inspection or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it. 6) )F;79> 7C: 3;B;:?;GM a) Breach of Agreement Breach of this Agreement includes, but is not limited to, the following events: T i) 3I9EK==SJ >9ACLI= KF ;FDGCP NAK@ K@= K=IDJ FI ;FE<AKAFEJ F> K@AJ /?I==D=EK%T ii) Use of, or permitting the use of, HHAP-3 funds provided under this Agreement for any ineligible activities. iii) Any failure to ;FDGCP NAK@ K@= <=9<CAE=J J=K >FIK@ AE K@AJ /?I==D=EK%T b) Remedies for Breach of Agreement In addition to any other remedies that may be available to Agency in law or equity >FI :I=9;@ F> K@AJ /?I==D=EK$ /?=E;P D9P-T i) Bar the Grantee from applying for future HHAP >LE<J.T ii) Revoke any other existing HHAP-3 award(s) to the Grantee; iii) Require the return of any unexpended HHAP-3 funds disbursed under this Agreement; iv) Require repayment of HHAP-3 funds disbursed and expended under this Agreement; v) Require the immediate return to Agency of all funds derived from the use of HHAP-3 funds vi) Seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or participation in the technical assistance in accordance with HHAP-3 requirements. c) All remedies available to Agency are cumulative and not =O;CLJAM=%T City of Santa Ana 22-HHAP-10004 Page 13 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 161 10/15/2024 d) Agency may give written notice to the Grantee to cure the breach or MAFC9KAFETNAK@AE 9 G=IAF< F> EFK C=JJ K@9E (* <9PJ%TT 7) 67?J;FGMM No waiver of any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of Agency to enforce at any time the provisions of this Agreement, or to require at any time, performance by the Grantee of these provisions, shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of Agency to enforce K@=J=TGIFMAJAFEJ%T 8) 1DC:?G9F?B?C7H?DCMT During the performance of this Agreement, Grantee and its subrecipients shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, and denial of medical and family care leave or pregnancy disability leave. Grantees and Sub grantees shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its subrecipients shall comply with the provisions of California’s laws against discriminatory practices relating to specific groups: the California Fair Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, §§ 11135 - 11139.5). Grantee and its subrecipients shall give written notice of their obligations under this clause to labor organizations with which K@=P @9M= 9 ;FCC=;KAM= :9I?9AEAE? FI FK@=I 9?I==D=EK%T 9) Conflict D< /CH;F;GHM All Grantees are subject to state and federal conflict of interest laws. For instance, Health and Safety Code section 50220.5, subdivision (i) states, “ For purposes of Section 1090 of the Government Code, a representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county.” 29ACLI= KF ;FDGCPTNAK@ Khese laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Additional applicable City of Santa Ana 22-HHAP-10004 Page 14 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 162 10/15/2024 statutes include, but are not limiK=< KF$ 3FM=IED=EK 1F<= J=;KAFE (’,’T9E< Public Contract Code sections 10410 and 10411. a)Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract onThis or her own behalf as an independent Grantee with any State 9?=E;P KF GIFMA<= ?FF<J FI J=IMA;=J% b)Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve- month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service. c)Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the Political Reform Act of 1974 (Gov. Code, § 81000 et seq.). d)6=GI=J=EK9KAM=JTF> 9 1FLEKP- / I=GI=J=EK9KAM= F> 9 ;FLEKP J=IMAE? FE 9 :F9I<$ committee, or body with the primary purpose of administering funds or making funding recommendations >FI 9GGCA;9KAFEJTGLIJL9EK KF K@AJ ;@9GK=I J@9CC @9M= EF financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county. 10) Drug--F;; 6DF@EA79; *;FH?<?97H?DC Certification o> 1FDGCA9E;=- 0P JA?EAE? K@AJ /?I==D=EK$T3I9EK==T@=I=:P ;=IKA>A=J$ under penalty of perjury under the laws of State of California, that it and its subrecipients will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions: 5L:CAJ@ 9 JK9K=D=EK EFKA>PAE? =DGCFP==JT9E< JL:I=;AGA=EKJ that unlawful manufacture distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, Grantees, or subrecipients for violations, as required by Government Code section 8355, subdivision (a)(1). City of Santa Ana 22-HHAP-10004 Page 15 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 163 10/15/2024 a)Establish a Drug-Free Awareness Program, as required by Government Code section 8355, subdivision (a)(2) to inform employees, Grantees, or subrecipients 9:FLKT9CC F>TK@= >FCCFNAE?- i)7@= <9E?=IJTF> <IL? 9:LJ= AE K@= NFIBGC9;=. ii)3I9EK==SJTGFCA;P F> D9AEtaining a drug->I== NFIBGC9;=. iii)/EP 9M9AC9:C= ;FLEJ=CAE?$ I=@9:ACAK9KAFE$T9E< =DGCFP== 9ssistance program; and iv)Penalties that may be imposed upon employees, Grantees, and subrecipients >FI <IL? 9:LJ= MAFC9KAFEJ% b)Provide, as required by 3FM=IED=EK 1F<= J=;KAFET+)**$ JL:<AMAJAFE (a)(3), that =M=IP =DGCFP==T9E<&FI JL:I=;AGA=EK that works under this Agreement: i)Will receive a copy of Grantee’s drug-free policy statement, and ii)Will agree to abide by terms F>T3I9EK==SJT;FE<AKAFE F> =DGCFPD=EKTFI subcontract. 11) *>?A: 4IEEDFH *DBEA?7C9; (9H For any Contract Agreement in excess of $100,000, the Grantee acknowledges in accordance with Public Contract Code 7110, that: a)The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and b)The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. 12) Special Conditions – Grantees/Subgrantee The Grantee agrees to comply with all conditions of this Agreement including the Special Conditions set forth in Exhibit D. These conditions shall be met to the satisfaction of Agency prior to disbursement of funds. The Grantee shall ensure that all Subgrantees are made aware of and agree to comply with all the conditions of City of Santa Ana 22-HHAP-10004 Page 16 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 164 10/15/2024 this Agreement and the applicable State requirements governing the use of HHAP-3 funds. Failure to comply with these conditions may result in termination of this Agreement. a) The Agreement between the Grantee and any Subgrantee shall require the Grantee and its Subgrantees$ A> 9EP$ KF-T i) Perform the work in accordance with Federal, State and Local housing and :LAC<AE? ;F<=J$ 9J 9GGCA;9:C=%T ii) Maintain at least the minimum State-required worker’s compensation for those =DGCFP==J N@F NACC G=I>FID K@= NFIB FI 9EP G9IK F> AK%TT iii) Maintain, as required by law, unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by the Grantee or any Subgrantee in performiE? K@=T8FIB FI 9EP G9IK F> AK%TT iv) /?I== KF AE;CL<= 9CC K@= K=IDJ F> K@AJ /?I==D=EK AE =9;@ JL:;FEKI9;K%T 13) Compliance with State and Federal Laws, Rules, Guidelines and Regulations T The Grantee agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, fair housing, and all other matters applicable and/or related to the HHAP-3 program, the Grantee, its subrecipients, and all eligible activities. T Grantee shall also be responsible for obtaining any and all permits, licenses, and approvals required for performing any activities under this Agreement, including those necessary to perform design, construction, or operation and maintenance of the activities. Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, environmental protection, procurement, and safety laws, rules, regulations, and ordinances. Grantee shall provide copies of permits and approvals KFT4121 LGFE I=HL=JK%T T 14) Inspections a) Grantee shall inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement. b) 4121TI=J=IMes the right to inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement. City of Santa Ana 22-HHAP-10004 Page 17 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 165 10/15/2024 c)Grantee 9?I==J KF I=HLAI= K@9K 9CC NFIB K@9K AJT<etermined based on such inspections not to conform to the applicable requirements be corrected and to withhold payments to the subrecipient until it is corrected. 15) 0?H?=7H?DC a)If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion F>T/?=E;P$TJ@9CC EFK 9>>=;K 9EP FK@=I GIFMAJAFEJ F> K@AJ /?I==D=EK 9E< K@= remainder of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are and shall be deemed severable. b)The Grantee shall EFKA>PT4121 ADD=<A9K=CP of any claim or action undertaken by FI 9?9AEJK AK$ N@A;@ 9>>=;KJ FI D9P 9>>=;K K@AJ /?I==D=EK FIT/?=E;P$ 9E< J@9CC K9B= such action with respect to the claim or action as is consistent with the terms of K@AJ /?I==D=EK 9E< K@= AEK=I=JKJ F>T/?=E;P% City of Santa Ana 22-HHAP-10004 Page 18 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 166 10/15/2024 Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3) Standard Agreement EXHIBIT D SPECIAL TERMS AND CONDITIONS 1)All proceeds from any interest-bearing account established by the Grantee for the deposit of HHAP-3 funds, along with any interest-bearing accounts opened by subrecipients to the Grantee for the deposit of HHAP-3 funds, must be used for HHAP-3-eligible activities and reported on as required by Agency% 2)Per Health and Safety Code Section 50220.7 (g), any housing-related activities funded with HHAP-3 funds, including but not limited to emergency shelter (per HSC § 50220.7(e)(8)(F)), rapid-rehousing, rental assistance, transitional housing and permanent supportive housing, must be in compliance or otherwise aligned with the core components of Housing First, as described in Welfare and Institutions Code section 8255, subdivision (b). Individuals and families assisted with these funds must not be required to receive treatment or perform any other prerequisite activities as a condition for receiving shelter, housing, or other services for which these funds are used. In addition, HHAP-3 funding shall be used to adopt a Housing First approach within the entire local homelessness response system, including outreach and emergency shelter, short-term interventions like rapid re- housing, and longer-term interventions like supportive housing. 3)Grantee shall utilize its local Homeless Management Information System (HMIS) to track HHAP-3-funded projects, services, and clients served. Grantee will ensure that HMIS data are collected in accordance with applicable laws and in such a way as to identify individual projects, services, and clients that are supported by HHAP-3 funding (e.g., by creating appropriate HHAP-3-specific funding sources and project codes in HMIS). 4)Grantee shall participate in and provide data elements, including, but not limited to, health information, in a manner consistent with federal law, to the statewide Homeless Management Information System (known as the Homeless Data Integration System or “HDIS”), in accordance with their existing Data Use Agreement entered into with the Council, if any, and as required by Health and Safety Code section 50220.6. Any health information provided to, or maintained within, the statewide Homeless Management Information System shall not be subject to public inspection or disclosure under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code). For purposes of this paragraph, “health information” means “protected health information,” as defined in Part 160.103 of Title 45 of the Code of Federal Regulations, and “medical information,” as defined in subdivision (j) of Section 56.05 of the Civil Code. The Council may, as required by operational necessity, amend or modify required data elements, disclosure formats, or disclosure frequency. Additionally, the Council, at its discretion, may provide City of Santa Ana 22-HHAP-10004 Page 19 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 167 10/15/2024 Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in support of the Purpose of this Agreement and the existing Data Use Agreement. 5)Grantee agrees to accept technical assistance as directed by HCFC or by a contracted technical assistance provider acting on behalf of HCFC and report to HCFC on programmatic changes the grantee will make as a result of the technical assistance and in support of their grant goals. 6)Grantee agrees to demonstrate a commitment to racial equity and, per Section 50222 (a)(2)(B), the grantee shall use data provided through HDIS to analyze racial disproportionality in homeless populations and, in partnership with HCFC, establish clear metrics and performance monitoring for achieving equity in provision of services and outcomes for Black, Native, and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color who are disproportionately impacted by homelessness and COVID-19. 7)Grantee should establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all levels of planning and implementation, including through opportunities to hire people with lived experience. City of Santa Ana 22-HHAP-10004 Page 20 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 168 10/15/2024 Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3) Standard Agreement EXHIBIT E STATE OF CALIFORNIA GENERAL TERMS AND CONDITIONS This exhibit is incorporated by reference and made part of this agreement. The General Terms and Conditions (GTC 04/2017)can be viewed at the following link: https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-April-2017- FINALapril2017.pdf?la=en&hash=3A64979F777D5B9D35309433EE81969FD69052D2 In the interpretation of this Agreement, any inconsistencies between the State of California General Terms and Conditions (GTC - 04/2017) and the terms of this Agreement and its exhibits/attachments shall be resolved in favor of this Agreement and its exhibits/attachments. City of Santa Ana 22-HHAP-10004 Page 21 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 169 10/15/2024 Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3) Standard Agreement EXHIBIT F STANDARD AGREEMENT TO APPLY City of Santa Ana 22-HHAP-10004 Page 22 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 170 10/15/2024 City of Santa Ana 22-HHAP-10004 Page 23 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 171 10/15/2024 City of Santa Ana 22-HHAP-10004 Page 24 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 172 10/15/2024 City of Santa Ana 22-HHAP-10004 Page 25 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 173 10/15/2024 City of Santa Ana 22-HHAP-10004 Page 26 of 26 _____ Initial TRE EXHIBIT 2     City Council 18 – 174 10/15/2024 EXHIBIT 2     City Council 18 – 175 10/15/2024 EXHIBIT 2     City Council 18 – 176 10/15/2024 Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3) Standard Agreement Remainder Disbursement Contract for Funds EXHIBIT A AUTHORITY, PURPOSE AND SCOPE OF WORK 1) Authority The State of California has established the Homeless Housing, Assistance, and Prevention Program Round 3 (“HHAP-3” or “Program”) pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code. (Amended by Stats. 2021, Ch. 111, Sec. 4. (AB 140) Effective July 19, 2021.) The Program is administered by the California Interagency Council on Homelessness (“Cal ICH”) in the Business, Consumer Services and Housing Agency (“Agency”). HHAP-3 provides flexible block grant funds to Continuums of Care, large cities (population of 300,000+) and counties to build on the regional coordination created through previous Cal ICH grant funding and support local jurisdictions in their unified regional responses to reduce and end homelessness. This Standard Agreement/Remainder Disbursement Contract for Funds along with all its exhibits (“Agreement”) is entered into by Cal ICH and a Continuum of Care, a city, or a county (“Grantee”) under the authority of, and in furtherance of the purpose of, the Program. In signing this Agreement and thereby accepting this award of funds, the Grantee agrees to comply with the terms and conditions of this Agreement, and the requirements appearing in the statutory authority for the Program cited above. 2) Purpose The general purpose of the Program is to continue to build on regional coordination developed through previous rounds of funding of the Homeless Housing, Assistance, and Prevention Program (Chapter 6 (commencing with Section 50216)), the program established under this chapter, to reduce homelessness. This funding shall: a)Continue to build regional collaboration between continuums of care, counties, and cities in a given region, regardless of population, and ultimately be used to develop a unified regional response to homelessness. b)Be paired strategically with other local, state, and federal funds provided to address homelessness in order to achieve maximum impact. Grantees of this funding are encouraged to reference Putting the Funding Pieces Together: Guide to Strategic Uses of New and Recent State and Federal Funds to Prevent and End Homelessness to assist in using funding strategically for their planning City of Santa Ana 22-HHAP-20004 1 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 177 10/15/2024 efforts in the delivery of services to people experiencing homelessness in the community. c) Be deployed with the goal of reducing the number of people experiencing homelessness in a given region through investing in long-term solutions, such as permanent housing. d) Include the State as an integral partner through the provision of technical assistance, sharing of best practices, and implementing an accountability framework to guide the structure of current and future state investments. In accordance with the authority cited above, an application was submitted by the Grantee for the remainder disbursement of HHAP-3 funds to be allocated to the Grantee pursuant to Health and Safety Code 50220.7(a)(4)(A). 3) Definitions The following HHAP-3 program terms are defined in accordance with Health and Safety Code section 50216, subdivisions (a) – (r): a) “Agency” means the Business, Consumer Services, and Housing Agency. b) “Applicant” means a Continuum of Care, city, or county or tribe. c) “City” means a city or city and county that is legally incorporated to provide local government services to its population. A city can be organized either under the general laws of this state or under a charter adopted by the local voters. d) “Continuum of Care” means the same as defined by the United States Department of Housing and Urban Development at Section 578.3 of Title 24 of the Code of Federal Regulations. e) “Coordinated Entry System” means a centralized or coordinated process developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019, designed to coordinate homelessness program participant intake, assessment, and provision of referrals. In order to satisfy this subdivision, a centralized or coordinated assessment system shall cover the geographic area, be easily accessed by individuals and families seeking housing or services, be well advertised, and include a comprehensive and standardized assessment tool. f) “Council” means the California Interagency Council on Homelessness, formerly known as the Homeless Coordinating and Financing Council created pursuant to Section 8257 of the Welfare and Institutions Code. City of Santa Ana 22-HHAP-20004 2 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 178 10/15/2024 g) “Emergency shelter” has the same meaning as defined in subdivision (e) of Section 50801. h) “Homeless” has the same meaning as defined in Section 578.3 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019. i) “Homeless Management Information System” means the information system designated by a Continuum of Care to comply with federal reporting requirements as defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term “Homeless Management Information System” also includes the use of a comparable database by a victim services provider or legal services provider that is permitted by the federal government under Part 576 of Title 24 of the Code of Federal Regulations. j) “Homeless point-in-time count” means the 2019 homeless point-in-time count pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations. A jurisdiction may elect to instead use their 2017 point-in-time count if they can demonstrate that a significant methodology change occurred between the 2017 and 2019 point-in-time counts that was based on an attempt to more closely align the count with HUD best practices and undertaken in consultation with HUD representatives. A jurisdiction shall submit documentation of this to the Cal ICH by the date by which HUD’s certification of the 2019 homeless point-in-time count is finalized. The Cal ICH shall review and approve or deny a request described in the previous sentence along with a jurisdiction’s application for homeless funding. k) “Homeless youth” means an unaccompanied youth between 12 and 24 years of age, inclusive, who is experiencing homelessness, as defined in subsection (2) of Section 725 of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C. Sec. 11434a(2)). “Homeless youth” includes unaccompanied youth who are pregnant or parenting. l) “Housing First” has the same meaning as in Section 8255 of the Welfare and Institutions Code, including all of the core components listed therein. m) “Jurisdiction” means a city, city that is also a county, county, or Continuum of Care, as defined in this section. n) “Navigation center” means a Housing First, low-barrier, service-enriched shelter focused on moving homeless individuals and families into permanent housing that provides temporary living facilities while case managers connect individuals experiencing homelessness to income, public benefits, health services, shelter, and housing. o) “Program” means the Homeless Housing, Assistance, and Prevention program established pursuant to this chapter. City of Santa Ana 22-HHAP-20004 3 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 179 10/15/2024 1) “Round 1” of the program means the funding allocated under the program with moneys appropriated during the fiscal year beginning on July 1, 2019. 2) “Round 2” of the program means the funding allocated under the program with moneys appropriated during the fiscal year beginning on July 1, 2020. 3) “Round 3” of the program means the funding allocated under the program with moneys appropriated during the fiscal year beginning on July 1, 2021. 4) “Round 4” of the program means the funding allocated under the program with moneys appropriated during the fiscal year beginning on July 1, 2022. p) “Program allocation” means the portion of program funds available to expand or develop local capacity to address immediate homelessness challenges. q) “Recipient” means a jurisdiction that receives funds from the Cal ICH for the purposes of the program. r) “Tribe” or “tribal applicant” means a federally recognized tribal government pursuant to Section 4103 of Title 25 of the United States Code. Additional definitions for the purposes of the HHAP-3 program: “Obligate” means that the Grantee has placed orders, awarded contracts, received services, or entered into similar transactions that require payment using HHAP-3 funding. Grantees, and the subrecipients who receive awards from those Grantees, must obligate the funds by the statutory deadlines set forth in this Exhibit A. “Expended” means all HHAP-3 funds obligated under contract or subcontract have been fully paid and receipted, and no invoices remain outstanding. 4) Scope of Work The Scope of Work (“Work”) for this Agreement shall include uses that are consistent with Health and Safety Code (HSC) section 50218.6, subdivision (e), and section 50220.7, subdivisions (a)(4)-(5) & (f), and any other applicable laws. By accepting these funds, the Grantee acknowledges that the remainder disbursement of funds is a portion of their total allocation under the HHAP-3 Program, to be used solely for the purposes outlined below. The Grantee shall expend funds on evidence-based programs serving people experiencing homelessness among eligible populations, including any of the following eligible uses: a) Rapid rehousing, including rental subsidies and incentives to landlords, such as security deposits and holding fees. City of Santa Ana 22-HHAP-20004 4 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 180 10/15/2024 b) Operating subsidies in new and existing affordable or supportive housing units, emergency shelters, and navigation centers. Operating subsidies may include operating reserves. c) Street outreach to assist persons experiencing homelessness to access permanent housing and services. d) Services coordination, which may include access to workforce, education, and training programs, or other services needed to promote housing stability in supportive housing. e) Systems support for activities necessary to create regional partnerships and maintain a homeless services and housing delivery system, particularly for vulnerable populations including families and homeless youth. f) Delivery of permanent housing and innovative housing solutions, such as hotel and motel conversions. g) Prevention and shelter diversion to permanent housing, including rental subsidies. h) Interim sheltering, limited to newly developed clinically enhanced congregate shelters, new or existing noncongregate shelters, and operations of existing navigation centers and shelters based on demonstrated need. Demonstrated need for purposes of this paragraph shall be based on the following: i) The number of available shelter beds in the city, county, or region served by a Continuum of Care. ii) The number of people experiencing unsheltered homelessness in the homeless point-in-time count. iii) Shelter vacancy rate in the summer and winter months. iv) Percentage of exits from emergency shelters to permanent housing solutions. v) A plan to connect residents to permanent housing. vi) Any new interim sheltering funded by HHAP-3 funds must be low barrier, comply with Housing First as provided in Chapter 6.5 (commencing with Section 8255) of Division 8 of the Welfare and Institutions Code, and prioritize interventions other than congregate shelters. i) Improvements to existing emergency shelters to lower barriers and increase privacy. City of Santa Ana 22-HHAP-20004 5 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 181 10/15/2024 In addition to the funding use requirements described above, the Grantee’s expenditure of its entire HHAP-3 allocation must also comply with the following: a) At least 10 percent of the funds shall be spent on services for homeless youth populations. b) Not more than 7 percent of funds may be used for administrative costs incurred by the city, county, or continuum of care to administer its program allocation. For purposes of this Agreement, “administrative costs” does not include staff or other costs directly related to implementing activities funded by the program allocation. 5) Cal ICH Contract Coordinator The Cal ICH’s Contract Coordinator for this Agreement is the Council’s Grant Director or the Grant Director’s designee. Unless otherwise instructed, any notice, report, or other communication requiring an original Grantee signature for this Agreement shall be mailed to the Cal ICH Contract Coordinator. If there are opportunities to send information electronically, Grantee will be notified via email by the Council’s Grant Director or the Grant Director’s designee. The Representatives during the term of this Agreement will be: PROGRAM GRANTEE ENTITY: Business Consumer Services and Housing Agency City of Santa Ana, Community Development Agency SECTION/UNIT: California Interagency Council on Homelessness (Cal ICH) ADDRESS: 915 Capitol Mall Suite 350-A Sacramento, CA, 95814 20 Civic Center Plaza, M-25, Santa Ana, CA 92701 CONTRACT COORDINATOR Victor Duron Terri Eggers PHONE NUMBER: (916) 510-9442 (714) 647-5378 EMAIL ADDRESS: Victor.Duron@bcsh.ca.gov teggers@santa-ana.org All requests to update the Grantee information listed within this Agreement shall be emailed to the HHAP Program’s general email box at hhap@bcsh.ca.gov. The Council reserves the right to change their representative and/or contact information at any time with notice to the Grantee. City of Santa Ana 22-HHAP-20004 6 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 182 10/15/2024 6) Effective Date, Term of Agreement, and Deadlines a) This Agreement is effective upon approval by Cal ICH (indicated by the signature provided by Cal ICH in the lower left section of page one, Standard Agreement, STD. 213), when signed by all parties. b) This Agreement shall terminate on December 31, 2026. c) Grantees that are cities or continuums of care shall contractually obligate no less than 50 percent of HHAP-3 funds by May 31, 2024. If less than 50 percent is obligated after May 31, 2024, continuums of care and cities shall not expend any remaining portion of the 50 percent of program allocations required to have been obligated unless and until both of the following occur: i) On or before June 30, 2024, the Grantee submits an alternative disbursement plan to Cal ICH that includes an explanation for the delay. ii) Cal ICH approves the alternative disbursement plan or provides the Grantee with guidance on the revisions needed in order to approve the alternative disbursement plan. iii) If the funds identified in the approved alternative disbursement plan are not fully expended by December 31, 2024, the funds shall be returned to the Cal ICH to be allocated as bonus awards. d) Grantees that are counties shall contractually obligate the full allocation (100 percent) awarded to them by May 31, 2024. Any funds that are not contractually obligated by this date shall be reverted to the Continuum of Care that serves the county. Specific to Los Angeles County, funds that are not contractually obligated by this date shall be divided proportionately using the HHAP-3 funding allocation formula among the four CoC’s that serve Los Angeles County: City of Glendale CoC, City of Pasadena CoC, the City of Long Beach CoC, and the Los Angeles Homeless Services Authority. Counties not obligating their full program allocation by May 31, 2024 are required to notify Cal ICH, on or before that date, of the name of the CoC(s) in which the county is served, and the amount of program funds that will be reverted to the CoC(s). By June 30, 2024, the county shall provide Cal ICH with evidence that the funds were transferred and submit an updated budget that clearly identifies the funds that were transferred. e) Grantees that do not meet the expenditure deadlines in HSC § 50220.7(k) shall not be eligible for bonus funding. f) HHAP-3 funds shall be expended by June 30, 2026. City of Santa Ana 22-HHAP-20004 7 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 183 10/15/2024 g) In accordance with Health and Safety Code section 50220.5, subdivision (l), Cal ICH retains the right to require a corrective action plan of grantees that are not on track to fully expend funds by the statutorily required deadline. h) Any funds not expended by June 30, 2026 shall be available for round 4 of the program pursuant to HSC § 50218.7. i) Bonus Funds: Health and Safety Code section 50220.7 mandates the following, regarding a recipient’s eligibility for Bonus Funding: i) Recipients that do not meet the obligation requirements laid out in Health and Safety Code section 50220.7(k)(1) shall not be eligible for bonus funding; ii) Recipients shall demonstrate no later than June 30, 2024, whether they have successfully met their outcome goals; and Jurisdictions that have not met their outcome goals shall not be eligible for bonus funding and shall accept technical assistance from council staff. In addition, jurisdictions that have not met their outcome goals may also be required to limit allowable uses of program funds, as determined by the Council. iii) If recipient receives bonus funding, the bonus funds will be distributed as an amendment to this contract. No additional contract will be executed. 7) Special Conditions Cal ICH reserves the right to add any special conditions to this Agreement it deems necessary to ensure that the goals of the Program are achieved. City of Santa Ana 22-HHAP-20004 8 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 184 10/15/2024 Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3) Remainder Disbursement Standard Agreement EXHIBIT B BUDGET DETAIL and DISBURSEMENT PROVISIONS 1)Budget Detail & Changes The Grantee agrees that HHAP-3 funds shall be expended on uses that support regional coordination and expand or develop local capacity to address immediate homelessness challenges. Such activities must be informed by a best-practices framework focused on moving people experiencing homelessness into permanent housing and supporting the efforts of those individuals and families to maintain their permanent housing. The Grantee shall expend the remainder disbursement of HHAP-3 funds on eligible activities as detailed in Health and Safety Code Section 50220.7, subdivisions (a)(4)(B), (a)(5), (e), and (f). 2)General Conditions Prior to Disbursement All Grantees must submit the following forms prior to HHAP-3 funds being released: •Request for Funds Form (“RFF”) •STD 213 Standard Agreement form and initialed Exhibits A through F •STD 204 Payee Data Record or Government Agency Taxpayer ID Form 3)Disbursement of Funds Remainder Disbursement HHAP-3 funds will be disbursed to the Grantee upon receipt, review and approval of the completed Standard Agreement and RFF by Cal ICH, the Department of General Services (DGS) and the State Controller’s Office (SCO). The RFF must include the proposed eligible uses and the amount of funds proposed for expenditure. The remainder disbursement of HHAP-3 funds will be disbursed in one allocation via mailed check once the RFF has been received by the SCO. Checks will be mailed to the address and contact name listed on the RFF. Bonus Funds Disbursement If Bonus Funds are received pursuant the requirements laid out in Health and Safety Code section 50220.7 Bonus Funds will be disbursed to the Grantee upon receipt, review and approval of the completed Amended Standard Agreement City of Santa Ana 22-HHAP-20004 9 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 185 10/15/2024 and RFF by Cal ICH, the Department of General Services (DGS) and the State Controller’s Office (SCO). The RFF must include the proposed eligible uses and the amount of funds proposed for expenditure. The Bonus Funds disbursement of HHAP- 3 funds will be disbursed in one allocation via mailed check once the RFF has been received by the SCO. Checks will be mailed to the address and contact name listed on the RFF. 4) Expenditure of Funds The remainder disbursement of HHAP-3 funds must be spent in accordance with HSC sections 50218.6(e) and 50220.7, subdivisions (a)(4)(B), (a)(5), (e), and (f), as described in Exhibit A, Section 4 “Scope of Work”. 5) Ineligible Costs a)HHAP-3 funds shall not be used for costs associated with activities in violation of any law or for any activities not consistent with the intent of the Program and the eligible uses identified in Health and Safety Code section 50220.7, subdivisions (a)(4)(B), (a)(5), (e), and (f). b)Cal ICH reserves the right to request additional clarifying information to determine the reasonableness and eligibility of all uses of the funds made available by this Agreement. If the Grantee or its funded subrecipients use HHAP-3 funds to pay for ineligible activities, the Grantee shall be required to reimburse these funds to Cal ICH. c)An expenditure which is not authorized by this Agreement, or by written approval of the Grant Manager or his/her designee, or which cannot be adequately documented, shall be disallowed and must be reimbursed to Cal ICH by the Grantee. Cal ICH, at its sole and absolute discretion, shall make the final determination regarding the allowability of HHAP-3 fund expenditures. d)Program funds shall not be used to supplant existing local funds for homeless housing, assistance, or prevention. HHAP funds cannot replace local funds that are committed to an existing or developing homeless assistance program. However, if funds previously supporting a service or project end or are reduced for reasons beyond the control of the grantee and services or housing capacity will be lost as a result of these funds ending, HHAP funds may be used to maintain the service or program. Examples include, but are not limited to, a time- limited city and/or county tax or one-time block grant, such as HEAP. e)HHAP-3 remainder disbursement funds may only be used to cover expenditures incurred no earlier than July 1, 2022. Unless expressly approved by Cal ICH in writing, reimbursements prior to July 1, 2022 are not permitted. City of Santa Ana 22-HHAP-20004 10 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 186 10/15/2024 Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3) Remainder Disbursement Standard Agreement EXHIBIT C GENERAL TERMS AND CONDITIONS 1) Termination and Sufficiency of Funds a) Termination of Agreement Cal ICH may terminate this Agreement at any time for cause by giving a minimum of 14 days’ notice of termination, in writing, to the Grantee. Cause shall consist of violations of any conditions of this Agreement, any breach of contract as described in paragraph 6 of this Exhibit C; violation of any federal or state laws; or withdrawal of Cal ICH’s expenditure authority. Upon termination of this Agreement, unless otherwise approved in writing by Cal ICH, any unexpended funds received by the Grantee shall be returned to Cal ICH within 30 days of Cal ICH’s notice of termination. b) Sufficiency of Funds This Agreement is valid and enforceable only if sufficient funds are made available to Cal ICH by legislative appropriation. In addition, this Agreement is subject to any additional restrictions, limitations or conditions, or statutes, regulations or any other laws, whether federal or those of the State of California, or of any agency, department, or any political subdivision of the federal or State of California governments, which may affect the provisions, terms or funding of this Agreement in any manner. 2) Transfers Grantee may not transfer or assign by subcontract or novation, or by any other means, the rights, duties, or performance of this Agreement or any part thereof, except as allowed within Exhibit C Section 12 (Special Conditions – Grantees/Sub Grantee) or with the prior written approval of Cal ICH and a formal amendment to this Agreement to affect such subcontract or novation. 3) Grantee’s Application for Funds Grantee has submitted to Cal ICH an application for HHAP-3 funds to support regional coordination and expand or develop local capacity to address its immediate homelessness challenges. Cal ICH is entering into this Agreement on the basis of Grantee’s facts, information, assertions and representations contained in that application. Any subsequent modifications to the original funding plans submitted within the original application must be requested through the formal HHAP Change Request Process and are subject to approval by Cal ICH. City of Santa Ana 22-HHAP-20004 11 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 187 10/15/2024 Grantee warrants that all information, facts, assertions and representations contained in the application and approved modifications and additions thereto are true, correct, and complete to the best of Grantee’s knowledge. In the event that any part of the application and any approved modification and addition thereto is untrue, incorrect, incomplete, or misleading in such a manner that would substantially affect Cal ICH approval, disbursement, or monitoring of the funding and the grants or activities governed by this Agreement, then Cal ICH may declare a breach of this Agreement and take such action or pursue such remedies as are legally available. 4) Reporting/Audits a) Annual Reports By January 1, 2023, and annually on that date thereafter until all funds have been expended, the Grantee shall submit an annual report to Cal ICH in a format provided by Cal ICH. Annual Reports will include a request for data on expenditures and people served with HHAP-3 funding, details on specific projects selected for the use of HHAP-3 funding, and data regarding the progress towards outcome goals. If the Grantee fails to provide such documentation, Cal ICH may recapture any portion of the amount authorized by this Agreement with a 14-day written notification. No later than October 1, 2026, the Grantee shall submit a final report, in a format provided by Cal ICH, as well as a detailed explanation of all uses of the Program funds. b) Quarterly Expenditure Reports In addition to the annual reports, Cal ICH requires the Grantee to submit quarterly expenditure reports due no later than 30 days following the end of each fiscal quarter. Grantee shall submit a report to Cal ICH on a form and method provided by Cal ICH that includes the ongoing tracking of the specific uses and expenditures of any program funds broken out by eligible uses listed, including the current status of those funds, as well as any additional information Cal ICH deems appropriate or necessary. If the Grantee fails to provide such documentation, Cal ICH may recapture any portion of the amount authorized by this Agreement with a 14-day written notification. c) Reporting Requirements i) Annual Report: The annual report shall contain detailed information in accordance with Health and Safety Code section 50223, subdivision (a). This information includes the following, as well as any additional information deemed appropriate or necessary by Cal ICH: (1) Data collection shall include, but not be limited to, information regarding individuals and families served, including demographic information, information regarding partnerships among entities or lack thereof, and participant and regional outcomes. City of Santa Ana 22-HHAP-20004 12 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 188 10/15/2024 (2) The performance monitoring and accountability framework shall include clear metrics, which may include, but are not limited to, the following: (a) The number of individual exits to permanent housing, as defined by the United States Department of Housing and Urban Development, from unsheltered environments and interim housing resulting from this funding. (b) Racial equity, as defined by the council in consultation with representatives of state and local agencies, service providers, the Legislature, and other stakeholders. (c) Any other metrics deemed appropriate by the council and developed in coordination with representatives of state and local agencies, advocates, service providers, and the Legislature. (3) Data collection and reporting requirements shall support the efficient and effective administration of the program and enable the monitoring of jurisdiction performance and program outcomes. Data shall include progress towards meeting the grantee’s outcome goals. If significant progress toward outcome goals has not been made, the applicant shall: (a) Submit a description of barriers and possible solutions to meet those barriers (b) Accept technical assistance from Cal ICH (c) Include the progress towards outcome goals in all subsequent quarterly reports, until significant progress is made as deemed by Cal ICH ii) Expenditure Report: The expenditure report shall contain data on expenditures of HHAP-3 funding including but not limited to obligated funds, expended funds, and other funds derived from HHAP-3 funding. iii) Final Expenditure Plan: During the final fiscal year of reporting, grantees may be required to include a plan to fully expend HHAP-3 grant funding. This plan must be submitted with the quarterly expenditure report in a format to be provided by Cal ICH. iv) Cal ICH may require additional supplemental reporting with written notice to the Grantee. City of Santa Ana 22-HHAP-20004 13 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 189 10/15/2024 v) Grantee may, at their discretion, fully expend their HHAP-3 allocation prior to the end date of the grant term and will not be required to submit quarterly fiscal reports after the quarter in which their allocation was fully expended. d) Auditing Cal ICH reserves the right to perform or cause to be performed a financial audit. At Cal ICH request, the Grantee shall provide, at its own expense, a financial audit prepared by a certified public accountant. HHAP-3 administrative funds may be used to fund this expense. Should an audit be required, the Grantee shall adhere to the following conditions: i) The audit shall be performed by an independent certified public accountant. ii) The Grantee shall notify Cal ICH of the auditor's name and address immediately after the selection has been made. The contract for the audit shall allow access by Cal ICH to the independent auditor's working papers. iii) The Grantee is responsible for the completion of audits and all costs of preparing audits. iv) If there are audit findings, the Grantee must submit a detailed response acceptable to Cal ICH for each audit finding within 90 days from the date of the audit finding report. 5) Inspection and Retention of Records a) Record Inspection Cal ICH or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance under this Agreement. The Grantee agrees to provide Cal ICH, or its designee, with any relevant information requested. The Grantee agrees to give Cal ICH or its designee access to its premises, upon reasonable notice and during normal business hours, for the purpose of interviewing employees who might reasonably have information related to such records, and of inspecting and copying such books, records, accounts, and other materials that may be relevant to an investigation of compliance with the Homeless Housing, Assistance, and Prevention Program laws, the HHAP-3 program guidance document published on the website, and this Agreement. In accordance with Health and Safety Code section 50220.7, subdivision (m), if upon inspection of records Cal ICH identifies noncompliance with grant requirements. Cal ICH retains the right to impose a corrective action plan on the Grantee. City of Santa Ana 22-HHAP-20004 14 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 190 10/15/2024 b) Record Retention The Grantee further agrees to retain all records described in subparagraph A for a minimum period of five (5) years after the termination of this Agreement. If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it. 6) Breach and Remedies a) Breach of Agreement Breach of this Agreement includes, but is not limited to, the following events: i) Grantee’s failure to comply with the terms or conditions of this Agreement. ii) Use of, or permitting the use of, HHAP-3 funds provided under this Agreement for any ineligible activities. iii) Any failure to comply with the deadlines set forth in this Agreement. b) Remedies for Breach of Agreement In addition to any other remedies that may be available to Cal ICH in law or equity for breach of this Agreement, Cal ICH may: i) Bar the Grantee from applying for future HHAP funds; ii) Revoke any other existing HHAP-3 award(s) to the Grantee; iii) Require the return of any unexpended HHAP-3 funds disbursed under this Agreement; iv) Require repayment of HHAP-3 funds disbursed and expended under this Agreement; v) Require the immediate return to Cal ICH of all funds derived from the use of HHAP-3 funds vi) Seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or participation in the technical assistance in accordance with HHAP-3 requirements. c) All remedies available to Cal ICH are cumulative and not exclusive. d) Cal ICH may give written notice to the Grantee to cure the breach or violation within a period of not less than 15 days. City of Santa Ana 22-HHAP-20004 15 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 191 10/15/2024 7) Waivers No waiver of any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of Cal ICH to enforce at any time the provisions of this Agreement, or to require at any time, performance by the Grantee of these provisions, shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of Cal ICH to enforce these provisions. 8) Nondiscrimination During the performance of this Agreement, Grantee and its subrecipients shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, and denial of medical and family care leave or pregnancy disability leave. Grantees and Sub grantees shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its subrecipients shall comply with the provisions of California’s laws against discriminatory practices relating to specific groups: the California Fair Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, §§ 11135 - 11139.5). Grantee and its subrecipients shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. 9) Conflict of Interest All Grantees are subject to state and federal conflict of interest laws. For instance, Health and Safety Code section 50220.5, subdivision (i) states, “ For purposes of Section 1090 of the Government Code, a representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county.” Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Additional applicable statutes include, but are not limited to, Government Code section 1090 and Public Contract Code sections 10410 and 10411. City of Santa Ana 22-HHAP-20004 16 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 192 10/15/2024 a) Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent Grantee with any State agency to provide goods or services. b) Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve- month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service. c) Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the Political Reform Act of 1974 (Gov. Code, § 81000 et seq.). d) Representatives of a County: A representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county. 10) Drug-Free Workplace Certification Certification of Compliance: By signing this Agreement, Grantee hereby certifies, under penalty of perjury under the laws of State of California, that it and its subrecipients will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions: Publish a statement notifying employees and subrecipients that unlawful manufacture distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, Grantees, or subrecipients for violations, as required by Government Code section 8355, subdivision (a)(1). City of Santa Ana 22-HHAP-20004 17 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 193 10/15/2024 a) Establish a Drug-Free Awareness Program, as required by Government Code section 8355, subdivision (a)(2) to inform employees, Grantees, or subrecipients about all of the following: i) The dangers of drug abuse in the workplace; ii) Grantee’s policy of maintaining a drug-free workplace; iii) Any available counseling, rehabilitation, and employee assistance program; and iv) Penalties that may be imposed upon employees, Grantees, and subrecipients for drug abuse violations. b) Provide, as required by Government Code section 8355, subdivision (a)(3), that every employee and/or subrecipient that works under this Agreement: i) Will receive a copy of Grantee’s drug-free policy statement, and ii) Will agree to abide by terms of Grantee’s condition of employment or subcontract. 11) Child Support Compliance Act For any Contract Agreement in excess of $100,000, the Grantee acknowledges in accordance with Public Contract Code 7110, that: a) The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and b) The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. 12) Special Conditions – Grantees/Subgrantee The Grantee agrees to comply with all conditions of this Agreement including the Special Conditions set forth in Exhibit D. These conditions shall be met to the satisfaction of Cal ICH prior to disbursement of funds. The Grantee shall ensure that all Subgrantees are made aware of and agree to comply with all the conditions of this Agreement and the applicable State requirements governing the use of HHAP-3 City of Santa Ana 22-HHAP-20004 18 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 194 10/15/2024 funds. Failure to comply with these conditions may result in termination of this Agreement. a) The Agreement between the Grantee and any Subgrantee shall require the Grantee and its Subgrantees, if any, to: i) Perform the work in accordance with Federal, State and Local housing and building codes, as applicable. ii) Maintain at least the minimum State-required worker’s compensation for those employees who will perform the work or any part of it. iii) Maintain, as required by law, unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by the Grantee or any Subgrantee in performing the Work or any part of it. iv) Agree to include all the terms of this Agreement in each subcontract. 13) Compliance with State and Federal Laws, Rules, Guidelines and Regulations The Grantee agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, fair housing, and all other matters applicable and/or related to the HHAP-3 program, the Grantee, its subrecipients, and all eligible activities. Grantee shall also be responsible for obtaining any and all permits, licenses, and approvals required for performing any activities under this Agreement, including those necessary to perform design, construction, or operation and maintenance of the activities. Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, environmental protection, procurement, and safety laws, rules, regulations, and ordinances. Grantee shall provide copies of permits and approvals to Cal ICH upon request. 14) Inspections a) Grantee shall inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement. b) Cal ICH reserves the right to inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement. City of Santa Ana 22-HHAP-20004 19 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 195 10/15/2024 c) Grantee agrees to require that all work that is determined based on such inspections not to conform to the applicable requirements be corrected and to withhold payments to the subrecipient until it is corrected. 15) Litigation a) If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of Cal ICH, shall not affect any other provisions of this Agreement and the remainder of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are and shall be deemed severable. b) The Grantee shall notify Cal ICH immediately of any claim or action undertaken by or against it, which affects or may affect this Agreement or Cal ICH, and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of Cal ICH. City of Santa Ana 22-HHAP-20004 20 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 196 10/15/2024 Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3) Remainder Disbursement Standard Agreement EXHIBIT D SPECIAL TERMS AND CONDITIONS 1) All proceeds from any interest-bearing account established by the Grantee for the deposit of HHAP-3 funds, along with any interest-bearing accounts opened by subrecipients to the Grantee for the deposit of HHAP-3 funds, must be used for HHAP-3-eligible activities and reported on as required by Cal ICH. 2) Per Health and Safety Code Section 50220.7 (g), any housing-related activities funded with HHAP-3 funds, including but not limited to emergency shelter (per HSC § 50220.7(e)(8)(F)), rapid-rehousing, rental assistance, transitional housing and permanent supportive housing, must be in compliance or otherwise aligned with the core components of Housing First, as described in Welfare and Institutions Code section 8255, subdivision (b). Individuals and families assisted with these funds must not be required to receive treatment or perform any other prerequisite activities as a condition for receiving shelter, housing, or other services for which these funds are used. In addition, HHAP-3 funding shall be used to adopt a Housing First approach within the entire local homelessness response system, including outreach and emergency shelter, short-term interventions like rapid re- housing, and longer-term interventions like supportive housing. 3) Grantee shall utilize its local Homeless Management Information System (HMIS) to track HHAP-3-funded projects, services, and clients served. Grantee will ensure that HMIS data are collected in accordance with applicable laws and in such a way as to identify individual projects, services, and clients that are supported by HHAP-3 funding (e.g., by creating appropriate HHAP-3-specific funding sources and project codes in HMIS). 4) Grantee shall participate in and provide data elements, including, but not limited to, health information, in a manner consistent with federal law, to the statewide Homeless Management Information System (known as the Homeless Data Integration System or “HDIS”), in accordance with their existing Data Use Agreement entered into with the Council, if any, and as required by Health and Safety Code section 50220.6. Any health information provided to, or maintained within, the statewide Homeless Management Information System shall not be subject to public inspection or disclosure under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code). For purposes of this paragraph, “health information” means “protected health information,” as defined in Part 160.103 of Title 45 of the Code of Federal Regulations, and “medical information,” as defined in subdivision (j) of Section 56.05 of the Civil Code. The Council may, as required by operational necessity, amend or modify required data elements, disclosure formats, or disclosure frequency. Additionally, the Council, at its discretion, may provide City of Santa Ana 22-HHAP-20004 21 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 197 10/15/2024 Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in support of the Purpose of this Agreement and the existing Data Use Agreement. 5) Grantee agrees to accept technical assistance as directed by Cal ICH or by a contracted technical assistance provider acting on behalf of Cal ICH and report to Cal ICH on programmatic changes the grantee will make as a result of the technical assistance and in support of their grant goals. 6) Grantee agrees to demonstrate a commitment to racial equity and, per Section 50222 (a)(2)(B), the grantee shall use data provided through HDIS to analyze racial disproportionality in homeless populations and, in partnership with Cal ICH, establish clear metrics and performance monitoring for achieving equity in provision of services and outcomes for Black, Native, and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color who are disproportionately impacted by homelessness and COVID-19. 7) Grantee should establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all levels of planning and implementation, including through opportunities to hire people with lived experience. City of Santa Ana 22-HHAP-20004 22 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 198 10/15/2024 Remainder Disbursement Standard Agreement EXHIBIT E STATE OF CALIFORNIA GENERAL TERMS AND CONDITIONS This exhibit is incorporated by reference and made part of this agreement. The General Terms and Conditions (GTC 04/2017) can be viewed at the following link: https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-April-2017- FINALapril2017.pdf?la=en&hash=3A64979F777D5B9D35309433EE81969FD69052D2 In the interpretation of this Agreement, any inconsistencies between the State of California General Terms and Conditions (GTC - 04/2017) and the terms of this Agreement and its exhibits/attachments shall be resolved in favor of this Agreement and its exhibits/attachments. City of Santa Ana 22-HHAP-20004 23 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 199 10/15/2024 Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3) Standard Agreement EXHIBIT F STANDARD AGREEMENT TO APPLY City of Santa Ana 22-HHAP-20004 24 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 200 10/15/2024 City of Santa Ana 22-HHAP-20004 25 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 201 10/15/2024 City of Santa Ana 22-HHAP-20004 26 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 202 10/15/2024 City of Santa Ana 22-HHAP-20004 27 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 203 10/15/2024 City of Santa Ana 22-HHAP-20004 28 of 28 _____ Initial TE EXHIBIT 2     City Council 18 – 204 10/15/2024 EXHIBIT F FORM OF DEED OF TRUST WITH ASSIGNMENT OF RENTS RECORDING REQUESTED BY, ) AND WHEN RECORDED MAIL TO: ) ) City of Santa Ana ) 20 Civic Center Plaza (M-37) ) Santa Ana, California 92702 ) Attn: Housing Manager ) This document is exempt from payment of a recording fee pursuant to Government Code Sections 27383 and 6103. DEED OF TRUST WITH ASSIGNMENT OF RENTS (SHORT FORM) This DEED OF TRUST is made as of ________________, 2024 between ILLUMINATION FOUNDATION, a California nonprofit corporation, herein called TRUSTOR, whose address 2871 Pullman Street, Santa Ana, California, __________________, herein called TRUSTEE, and the CITY OF SANTA ANA, a charter city and municipal corporation, herein called BENEFICIARY. WITNESSETH: That Trustor grants to Trustee in trust, with power of sale, that property in the City of Santa Ana, County of Orange, State of California, described as: SEE EXHIBIT “A” ATTACHED HERETO AND MADE A PART HEREOF. together with the rents, issues and profits thereof, subject, however, to the right, power and authority hereinafter given to and conferred upon Beneficiary to collect and apply such rents, issues and profits for the purpose of securing (1) Conditional Grant Agreement dated concurrently herewith, made by Trustor in favor of Beneficiary, and extensions or renewals thereof, (2) the Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions, dated concurrently herewith, made by Trustor in favor of Beneficiary, and extensions or renewals thereof, (3) the performance of each agreement of Trustor incorporated by reference or contained herein, and (4) payment of additional sums and interest thereon which may hereafter be advanced, paid, or loaned to Trustor, or his successors or assigns, when evidenced by a promissory note or notes reciting that they are secured by this Deed of Trust. To protect the security of this Deed of Trust, and with respect to the property above described, Trustor expressly makes each and all of the agreements, and adopts and agrees to perform and be bound by each and all of the terms and provisions set forth in subdivision A, and it is mutually agreed that each and all of the terms and provisions set forth in subdivision B of the fictitious deed of trust recorded in Orange County August 17, 1964, and in all other counties August 18, 1964, in the book and at the page of Official Records in the office of the county recorder of the county where said property is located, noted below opposite the name of such county, namely: EXHIBIT 2     City Council 18 – 205 10/15/2024 COUNTY BOOK PAGE COUNTY BOOK PAGE COUNTY BOOK PAGE COUNTY BOOK PAGE Alameda 1288 556 Kings 858 713 Placer 1028 379 Sierra 38 187 Alpine 3 130-31 Lake 437 110 Plumas 166 1307 Siskiyou 506 762 Amador 133 438 Lassen 192 367 Riverside 3778 347 Solano 1287 621 Butte 1330 513 Los Angeles T3878 874 Sacramento 5039 124 Sonoma 2067 427 Calaveras 185 338 Madera 911 136 San Benito 300 405 Stanislaus 1970 56 Colusa 323 391 Marin 1849 122 S. Bernardino 6213 768 Sutter 655 585 Contra Costa 4684 1 Mariposa 90 453 S. Francisco A-804 596 Tehama 457 183 Del Norte 101 549 Mendocino 667 99 S. Joaquin 2855 283 Trinity 108 595 El Dorado 704 635 Merced 1660 753 S. Luis Obispo 1311 137 Tulare 2530 108 Fresno 5052 623 Modoc 191 93 San Mateo 4778 175 Tuolumne 177 160 Glenn 469 76 Mono 69 302 Santa Barbara 2065 881 Ventura 2607 237 Humboldt 801 83 Monterey 357 239 Santa Clara 6626 664 Yolo 769 16 Imperial 1189 701 Napa 704 742 Santa Cruz 1638 607 Yuba 398 693 Inyo 165 672 Nevada 363 94 Shasta 800 633 Kern 3756 690 Orange 7182 18 San Diego Series 5 1964 149774 shall inure to and bind the parties hereto, with respect to the property above described. Said agreements, terms and provisions contained in said subdivisions A and B, (identical in all counties, and printed on pages 3 and 4 hereof) are by the within reference thereto, incorporated herein and made a part of this Deed of Trust for all purposes as fully as set forth at length herein, and Beneficiary may charge for a statement regarding the obligation secured hereby, provided the charge therefor does not exceed the maximum allowed by law. The undersigned Trustor, requests that a copy of any notice of default and any notice of sale hereunder be mailed to him/her at the address hereinbefore set forth. TRUSTOR: ______________________________ ______________________________ EXHIBIT 2     City Council 18 – 206 10/15/2024 EXHIBIT A EXHIBIT “A” TO DEED OF TRUST LEGAL DESCRIPTION Address: EXHIBIT 2     City Council 18 – 207 10/15/2024 EXHIBIT “A” Legal Description of the Property All that certain real property situated in the County of Orange, State of California, described as follows: Lot 12 of Tract No. 1022, in the City of Santa Ana, County of Orange, State of California, as shown on a map recorded in Book 34, Pages 20 and 21 of Miscellaneous Maps, in the Office of the County Recorder of said County. APN: 198-231-10 EXHIBIT 2     City Council 18 – 208 10/15/2024 EXHIBIT “B” TO DEED OF TRUST The following is a copy of Subdivisions A and B of the fictitious Deed of Trust recorded in each county in California as stated in the foregoing Deed of Trust and incorporated by reference in said Deed of Trust as being a part thereof as if set forth at length therein. A.To protect the security of this Deed of Trust, Trustor agrees: (1)To keep said property in good condition and repair; not to remove or demolish any building thereon; to complete or restore promptly and in good and workmanlike manner any building which may be constructed, damaged or destroyed thereon and to pay when due all claims for labor performed and materials furnished therefor; to comply with all laws affecting said property or requiring any alterations or improvements to be made thereon; not to commit or permit waste thereof; not to commit, suffer or permit any act upon said property in violation of law; to cultivate irrigate, fertilize, fumigate, prune and do all other acts which from the character or use of said property may be reasonably necessary, the specific enumerations herein not excluding the general. (2)To provide, maintain and deliver to Beneficiary fire insurance satisfactory to and with loss payable to Beneficiary. The amount collected under any fire or other insurance policy may be applied by Beneficiary upon any indebtedness secured hereby and in such order as Beneficiary may determine, or at option of Beneficiary, the entire amount so collected or any part thereof may be released to Trustor. Such application or release shall not cure or waive any default or notice of default hereunder or invalidate any act done pursuant to such notice. (3)To appear in and defend any action or proceeding purporting to affect the security hereof or the rights or powers of Beneficiary or Trustee; and to pay all costs and expenses, including cost of evidence of title and attorney’s fees in a reasonable sum, in any such action or proceeding in which Beneficiary or Trustee may appear, and in any suit brought by Beneficiary to foreclose this Deed. (4)to pay: at least ten days before delinquency all taxes and assessments affecting said property, including assessments on appurtenant water stock; when due, all encumbrances, charges and liens, with interest, on said property or any part thereof, which appear to be prior or superior hereto; all costs, fees and expenses of this trust. Should Trustor fail to make any payment or to do any act as herein provided, then Beneficiary or Trustee, but without obligation so to do and without notice to or demand upon Trustor and without releasing Trustor from any obligation thereof, may: make or do the same in such manner and to such extent as either may deem necessary to protect the security hereof, Beneficiary or Trustee being authorized to enter upon said property for such purposes; appear in and defend any action or proceeding purporting to affect the security hereof or the rights or powers of Beneficiary or Trustee; pay, purchase, contest or compromise any encumbrance, charge or lien which in the judgment of either appears to be prior or superior hereto; and, in exercising any such powers, pay necessary expenses, employ counsel and pay his reasonable fees. (5)To Pay immediately and without demand all sums so expended by Beneficiary or Trustee, with interest from date of expenditure at the amount allowed by law in effect at the date hereof, and to pay for any statement provided for by law in effect at the date hereof regarding the obligation secured hereby any amount demanded by the Beneficiary not to exceed the maximum allowed by law at the time when said statement is demanded. B.It is mutually agreed: EXHIBIT 2     City Council 18 – 209 10/15/2024 (1)That any award of damages in connection with any condemnation for public use of or injury to said property or any part thereof is hereby assigned and shall be paid to Beneficiary who may apply or release such monies received by him in the same manner and with the same effect as above provided for disposition of proceeds of fire or other insurance. (2)That by accepting payment of any sum secured hereby after its due date, Beneficiary does not waive his right either to require prompt payment when due of all other sums so secured or to declare default for failure so to pay. (3)That at any time or from time to time, without liability therefor and without notice, upon written request of Beneficiary and presentation of this Deed and said note for endorsement, and without affecting the personal liability of any person for payment of the indebtedness secured hereby, Trustee may: reconvey any part of said property; consent to the making of any map or plat thereof; join in granting any easement thereon; or join in any extension agreement or any agreement subordinating the lien or charge hereof. (4)That upon written request of Beneficiary stating that all sums secured hereby have been paid, and upon surrender of this Deed and said note to Trustee for cancellation and retention or other disposition as Trustee in its sole discretion may choose and upon payment of its fees, Trustee shall reconvey, without warranty, the property then held hereunder. The recitals in such reconveyance or any matters or facts shall be conclusive proof of the truthfulness thereof. The Grantee in such reconveyance may be described as “the person or persons legally entitled thereto.” (5)That as additional security, Trustor hereby gives to and confers upon Beneficiary the right, power and authority, during the continuance of these Trusts, to collect the rents, issues and profits of said property, reserving unto Trustor the right, prior to any default by Trustor in payment of any indebtedness secured hereby or in performance of any agreement hereunder, to collect and retain such rents, issues and profits as they become due and payable. Upon any such default, Beneficiary may at any time without notice, either in person, by agent, or by a receiver to be appointed by a court, and without regard to the adequacy of any security for the indebtedness hereby secured, enter upon and take possession of said property or any part thereof, in his own name sue for or otherwise collect such rents, issues, and profits, including those past due and unpaid, and apply the same, less costs and expenses of operation and collection, including reasonable attorney’s fees, upon any indebtedness secured hereby, and in such order as Beneficiary may determine. The entering upon and taking possession of said property, the collection of such rents, issues and profits and the application thereof as aforesaid, shall not cure or waive any default or notice of default hereunder or invalidate any act done pursuant to such notice. (6)That upon default Trustor in payment of any indebtedness secured hereby or in performance of any agreement hereunder, Beneficiary may declare all sums secured hereby immediately due and payable by delivery to Trustee of written declaration of default and demand for sale and of written notice of default and of election to cause to be sold said property, which notice Trustee shall cause to be filed for record. Beneficiary also shall deposit with Trustee this Deed, said note and all documents evidencing expenditures secured hereby. After the lapse of such time as may then be required by law following the recordation of said notice of default, and notice of sale having been given as then required by law, Trustee, without demand on Trustor, shall sell said property at the time and place fixed by it in said notice of sale, either as a whole or in separate parcels, and in such order as it may determine, at public auction to the highest bidder for cash in lawful money of the United States, payable at time of sale. Trustee may postpone sale of all or any portion of said property by public announcement at such time and place of sale, and from time to time thereafter may postpone such sale by public announcement at the time fixed by the preceding postponement. EXHIBIT 2     City Council 18 – 210 10/15/2024 Trustee shall deliver to such purchaser its deed conveying the property so sold, but without any covenant or warranty, express or implied. The recitals in such deed of any matters or facts shall be conclusive proof of the truthfulness thereof. Any person, including Trustor, Trustee, or Beneficiary as hereinafter defined, may purchase at such sale. After deducting all costs, fees and expenses of Trustee and of this Trust, including cost of evidence of title in connection with sale, Trustee shall apply the proceeds of sale to payment of: all sums expended under the terms hereof, not then repaid, with accrued interest at the amount allowed by law in effect at the date hereof; all other sums then secured hereby; and the remainder, if any, to the person or persons legally entitled thereto. (7)Beneficiary, or any successor in ownership of any indebtedness secured hereby, may from time to time, by instrument in writing, substitute a successor or successors to any Trustee named herein or acting hereunder, which instrument, executed by the Beneficiary and duly acknowledged and recorded in the office of the recorder of the county or counties where said property is situated, shall be conclusive proof of proper substitution of such successor Trustee or Trustees, who shall, without conveyance from the Trustee predecessor, succeed to all its title, estate, rights, powers and duties. Said instrument must contain the name of the original Trustor, Trustee and Beneficiary hereunder, the book and page where this Deed is recorded and the name and address of the new Trustee. (8)That this Deed applies to, inures to the benefit of, and binds all parties hereto, their heirs, legatees, devisees, administrators, executors, successors and assigns. The term Beneficiary shall mean the owner and holder, including pledgees, of the note secured hereby, whether or not named as Beneficiary herein. In this Deed, whenever the context so requires, the masculine gender includes the feminine and/or neuter, and the singular number includes the plural. (9)That Trustee accepts this Trust when this Deed, duly executed and acknowledged, is made a public record as provided by law. Trustee is not obligated to notify any party hereto of pending sale under any other Deed of Trust or of any action or proceeding in which Trustor, Beneficiary or Trustee shall be a party unless brought by Trustee. EXHIBIT 2     City Council 18 – 211 10/15/2024 EXHIBIT C DO NOT RECORD REQUEST FOR FULL RECONVEYANCE TO _______________________, TRUSTEE The undersigned is the legal owner and holder of the note or notes, and of all other indebtedness secured by the foregoing Deed of Trust. Said note or notes, together with all other indebtedness secured by said Deed of Trust, have been fully paid and satisfied; and you are hereby requested and directed on payment to you of any sums owning owing to you under the terms of said Deed of Trust, to cancel said note or notes above mentioned, and all other evidences of indebtedness secured by said Deed of Trust delivered to you herewith, together with the said Deed of Trust, and to reconvey, without warranty, to the parties designated by the terms of said Deed of Trust, all the estate now held by you under the same. Dated: ____________________ Please mail Deed of Trust, Note and Reconveyance to Do not lose or destroy this Deed of Trust OR THE NOTE which it secures. Both must be delivered to the Trustee for cancellation before reconveyance will be made. DEED OF TRUST with power of sale _______________________________ TRUSTEE EXHIBIT 2     City Council 18 – 212 10/15/2024 EXHIBIT G NEPA MITIGATION MEASURES Per 40 CFR 1505.2(c) the following measures/conditions apply to the Project: 1.Mitigation Measure TCR-1: Retention of a Native American Monitor and Native American Monitoring Prior to ground disturbance activities, the Grantee will retain a Native American/Tribal monitor from or approved by the Gabrieleño Band of Mission Indians – Kizh Nation (Kizh Nation or Tribe). A Native American/Tribal monitor, compensated and contracted by the Grantee, shall be provided the opportunity to monitor during earth disturbing activities. The Native American monitor shall be retained prior to the commencement of any “ground-disturbing activity” for the subject Project at all Project locations (i.e., both on-site and any off-site locations that are included in the Project description and/or required in connection with the Project, such as public improvement work). Ground disturbing activities shall include, but are not limited to, demolition, pavement removal, potholing, auguring, grubbing, tree removal, boring, grading, excavation, drilling, and trenching. A copy of the executed monitoring agreement shall be submitted to the City of Santa Ana as the Responsible Entity prior to the commencement of any ground-disturbing activity, or the issuance of any permit necessary to commence a ground-disturbing activity. The Native American monitor shall be responsible for completing daily monitoring logs that will provide descriptions of the relevant ground-disturbing activities, the type of construction activities performed, locations of ground disturbing activities, soil types, cultural-related materials, and any other facts, conditions, materials, or discoveries of significance to the Tribe. Monitor logs will identify and describe any discovered TCRs, including but not limited to, Native American cultural and historical artifacts, remains, places of significance, etc., (collectively, tribal cultural resources, or “TCR”), as well as any discovered Native American (ancestral) human remains and burial goods. Copies of the monitoring logs shall be provided to the City of Santa Ana upon written request to the Tribe. On-site tribal monitoring shall conclude upon the latter of the following: (1) written confirmation to the Kizh Nation from a designated point of contact for the Grantee that all ground-disturbing activities and phases that may involve ground-disturbing activities on the project site or in connection with the project are complete; or (2) a determination and written notification by the Kizh Nation to the City of Santa Ana that no future, planned construction activity and/or development/construction phase at the Project site possesses the potential to impact TCRs. Upon completion of all monitoring activities, the Kizh Nation shall prepare a comprehensive monitoring report documenting the results of the monitoring effort and including the daily monitoring logs for submittal to the City of Santa Ana and the South Central Coastal Information Center. The monitoring report will be used to help inform the need for Native American monitoring during future projects. EXHIBIT 2     City Council 18 – 213 10/15/2024 2.Mitigation Measure TCR-2: Unanticipated Discovery of Tribal Cultural Resources Upon discovery of any TCRs or archaeological resources, all construction activities in the immediate vicinity of the discovery shall cease (i.e., not less than the surrounding 50 feet). The Grantee shall contact a qualified archaeologist meeting the Secretary of the Interior’s Professional Qualifications Standards for archaeology (National Park Service 1983) to assess the find. Construction activities shall not resume until the discovered TCR or archaeological resource has been fully assessed by the Kizh Nation monitor and the qualified archaeologist. The Kizh Nation will recover and retain all discovered TCRs in the form and/or manner the Tribe deems appropriate, in the Tribe’s sole discretion, and for any purpose the Tribe deems appropriate, including for educational, cultural and/or historic purposes. 3.Regulatory Compliance Measure 1: Unanticipated Discovery of Human Remains If human remains are unexpectedly found, California Health and Safety Code Section 7050.5 states no further disturbance shall occur until the County Coroner has made a determination of origin and disposition pursuant to Public Resources Code Section 5097.98. In the event of an unanticipated discovery of human remains, the County Coroner must be notified immediately. If the human remains are determined to be of Native American origin, the Coroner will notify the Native American Heritage Commission (NAHC), which will determine and notify a most likely descendant (MLD). The MLD has 48 hours from being granted site access to make recommendations for the disposition of the remains. If the MLD does not make recommendations within 48 hours, the landowner shall reinter the remains in an area of the property secure from subsequent disturbance. 4.Contamination and Toxic Substances 4.1 Asbestos-Containing Materials. Prior to the issuance of a construction permit, the applicant shall provide a letter from a qualified asbestos abatement consultant documenting that no ACMs are present in the existing on-site building. Any identified ACMs found to be present within the existing building shall be abated by a qualified asbestos abatement consultant in compliance with the South Coast Air Quality Management District’s Rule 1403 as well as all other State and federal rules and regulations. All ACMs removed from onsite structure shall be hauled and disposed of by a transportation company certified to handle asbestos and hazardous materials. 4.2 Lead-Based Paints. Prior to the issuance of a construction permit, any suspect lead-based paint located within the existing one-story building shall be sampled prior to any rehabilitation or demolition associated with the Project. Any identified lead-based paints found to be present within the existing on-site building, or noted to be damaged, shall be abated by a licensed lead-based paint abatement contractor, and disposed of according to all State and local rules and regulations. 5.Nesting/Breeding Native Bird Protection. To avoid impacts to nesting birds, project- related activities shall occur outside of the bird breeding season (February 1 to August 31) to the extent practicable. If Project activities must occur during the bird breeding season, a nesting bird survey shall be conducted by a qualified biologist within the project site plus a 100-foot buffer, where accessible, no more than one week prior to initiation of ground disturbance or vegetation removal. If the project is phased, additional pre-activity nesting bird surveys shall be conducted EXHIBIT 2     City Council 18 – 214 10/15/2024 prior to each phase of construction. If an active nest (one containing eggs, nestlings, or dependent fledglings) is found, an avoidance buffer shall be determined and demarcated by a qualified biologist using flagging and stakes or construction fencing. The size of the buffer shall be sufficient to avoid direct impacts to the nest, eggs, young, and adults, and would depend upon the species and the proposed work activity. No work activity shall occur within the buffer until the biologist confirms that the nest is no longer active. Construction personnel shall be instructed on the sensitivity of the area. If Project activities must occur within the buffer, they shall be conducted at the discretion and under the supervision of the biologist. The qualified biologist will record the results of the recommended protective measures described above to document compliance with applicable State and federal laws pertaining to protection of native birds. All monitoring reports and compliance records will be submitted to the City of Santa Ana. Note the measures above include a reference, provided here for additional context: National Park Service (NPS). 1983. Archaeology and Historic Preservation: Secretary of the Interior’s Standards and Guidelines. Electronic document.https://www.nps.gov/articles/sec- standards-prof-quals.htm EXHIBIT 2     City Council 18 – 215 10/15/2024 EXHIBIT H COMMUNITY WORKFORCE AGREEMENT EXHIBIT 2     City Council 18 – 216 10/15/2024 EXHIBIT 2     City Council 18 – 217 10/15/2024 EXHIBIT 2     City Council 18 – 218 10/15/2024 EXHIBIT 2     City Council 18 – 219 10/15/2024 EXHIBIT 2     City Council 18 – 220 10/15/2024 EXHIBIT 2     City Council 18 – 221 10/15/2024 EXHIBIT 2     City Council 18 – 222 10/15/2024 EXHIBIT 2     City Council 18 – 223 10/15/2024 EXHIBIT 2     City Council 18 – 224 10/15/2024 EXHIBIT 2     City Council 18 – 225 10/15/2024 EXHIBIT 2     City Council 18 – 226 10/15/2024 EXHIBIT 2     City Council 18 – 227 10/15/2024 EXHIBIT 2     City Council 18 – 228 10/15/2024 EXHIBIT 2     City Council 18 – 229 10/15/2024 EXHIBIT 2     City Council 18 – 230 10/15/2024 EXHIBIT 2     City Council 18 – 231 10/15/2024 EXHIBIT 2     City Council 18 – 232 10/15/2024 EXHIBIT 2     City Council 18 – 233 10/15/2024 EXHIBIT 2     City Council 18 – 234 10/15/2024 EXHIBIT 2     City Council 18 – 235 10/15/2024 EXHIBIT 2     City Council 18 – 236 10/15/2024 EXHIBIT 2     City Council 18 – 237 10/15/2024 EXHIBIT 2     City Council 18 – 238 10/15/2024 EXHIBIT 2     City Council 18 – 239 10/15/2024 EXHIBIT 2     City Council 18 – 240 10/15/2024 EXHIBIT 2     City Council 18 – 241 10/15/2024 EXHIBIT 2     City Council 18 – 242 10/15/2024 EXHIBIT 2     City Council 18 – 243 10/15/2024 EXHIBIT 2     City Council 18 – 244 10/15/2024 EXHIBIT 2     City Council 18 – 245 10/15/2024 EXHIBIT 2     City Council 18 – 246 10/15/2024 EXHIBIT 2     City Council 18 – 247 10/15/2024 EXHIBIT 2     City Council 18 – 248 10/15/2024 EXHIBIT 2     City Council 18 – 249 10/15/2024 EXHIBIT 2     City Council 18 – 250 10/15/2024 EXHIBIT 2     City Council 18 – 251 10/15/2024 EXHIBIT 2     City Council 18 – 252 10/15/2024 EXHIBIT 2     City Council 18 – 253 10/15/2024 EXHIBIT 2     City Council 18 – 254 10/15/2024 EXHIBIT 2     City Council 18 – 255 10/15/2024 EXHIBIT 2     City Council 18 – 256 10/15/2024 EXHIBIT 2     City Council 18 – 257 10/15/2024 EXHIBIT 2     City Council 18 – 258 10/15/2024 EXHIBIT 2     City Council 18 – 259 10/15/2024 EXHIBIT 2     City Council 18 – 260 10/15/2024 EXHIBIT 2     City Council 18 – 261 10/15/2024 RECORDING REQUESTED BY: AND WHEN RECORDED MAIL TO: City of Santa Ana Clerk of the Council 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, California 92702 Attention: City Clerk Free Recording pursuant to Government Code 27383 AFFORDABLE HOUSING REGULATORY AGREEMENT WITH DECLARATION OF COVENANTS AND RESTRICTIONS (918 North Bewley Street [APN 198-231-10]) This AFFORDABLE HOUSING REGULATORY AGREEMENT WITH DECLARATION OF COVENANTS AND RESTRICTIONS (“Regulatory Agreement”), made and entered into this 15th day of October, 2024 (“Effective Date”), by and between the City of Santa Ana, a charter city and municipal corporation of the State of California (“City”), and Illumination Foundation, a California nonprofit corporation (“Owner”). City and Owner are sometimes referred to collectively as the “Parties” and individually as a “Party.” RECITALS A. Owner is the owner of that certain property located within the City of Santa Ana, County of Orange, State of California, commonly known as 918 N. Bewley Street, Santa Ana, California 92703, with Assessor Parcel Number 198-231-10, with the legal description set forth in Exhibit A attached hereto and incorporated herein by this reference (“Property”). B. City and Owner have entered into a Conditional Grant Agreement, pursuant to which, City agreed to provide a Homeless Housing, Assistance, and Prevention grant (the “HHAP Grant”) in an amount up to Two Million Twenty One Thousand Three Hundred Nineteen Dollars ($2,021,319) to Owner for renovating the existing residential buildings for the purpose of using the Property as an affordable housing project with ten (10) affordable units for homeless seniors and homeless youth, and one unrestricted manager’s unit (the “Project”). The affordable units in the Project shall include: one (1) one-bedroom unit, seven (7) two-bedroom units, and two (2) three-bedroom units. The Project also includes twenty-nine (29) parking spaces, with twenty (20) spaces for residents and nine (9) spaces for the intended preschool, with one (1) accessible space and one (1) loading parking stall. C. As a condition of receiving the HHAP Grant, Owner agrees that this Regulatory Agreement shall be recorded against the Property prior to disbursement of any portion of the HHAP Grant and that the Property and the Project shall be subject to EXHIBIT 3     City Council 18 – 262 10/15/2024 the covenants and restrictions set forth herein. Thus, this Regulatory Agreement is intended to implement and fulfill obligations set forth in the Conditional Grant Agreement. D. This Agreement, and the exhibits attached hereto and incorporated herein by reference, are intended to set forth the terms and conditions for the implementation of the Project’s requirement to provide affordable housing units in accordance with the Conditional Grant Agreement. NOW, THEREFORE, in consideration of the above recitals, which are incorporated herein by this reference, and of the mutual covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. DEFINITIONS AND EXHIBITS 1.1 Definitions. In addition to the terms that may be defined elsewhere in this Agreement, the following terms when used in this Agreement shall be defined as follows: 1.1.1 "Adjusted for family size appropriate to the unit" shall have the meaning set forth by Health and Safety Code Section 50052.5(h). 1.1.2 "Affordable Rent" means the maximum Monthly Rent that may be charged to and paid by an Eligible Household for the Affordable Units, as required by the terms of this Agreement, and which shall not exceed rents established by the Multifamily Tax Subsidy Program for the Eligible Household, as further set forth in Section 3.3 of this Agreement. The Affordable Rent shall be adjusted to reflect a reasonable allowance for utilities paid by the household using the Santa Ana Housing Authority Multi-Family Housing Utility Allowance Schedule, and shall be updated no less than annually. 1.1.3 “Affordable Rent Schedule” means a rent schedule established as of the date of issuance of an occupancy permit (exclusive of tenant utility payments or security deposits) for the required number/percentage of the total number of units in the Project which are to be rented or available for rent to Qualified Residents. Said Affordable Rent Schedule shall be established at the time of the issuance of the occupancy permit (“Initial Rent Schedule”) and shall be created in accordance with the Orange County, California Primary Metropolitan Statistical Area (“PMSA”) as published by the California Department of Housing and Community Development (“HCD”), adjusted for family size, and shall be updated no less than annually. 1.1.4 "Affordable Units" shall mean the ten (10) affordable units restricted for occupancy by the Regulatory Agreement as follows: one (1) one- bedroom unit and seven (7) two-bedroom units shall be restricted for occupancy by Qualified Homeless Youth, and two (2) three-bedroom units shall be restricted for occupancy by Qualified Seniors who qualify as Very Low Income, as further EXHIBIT 3     City Council 18 – 263 10/15/2024 defined in the Regulatory Agreement. Any change to the number or distribution of Affordable Units is subject to City Manager approval. 1.1.5 "Agreement" means this Affordable Housing Regulatory Agreement and Declaration of Covenants and Restrictions. 1.1.6 "City" means the City of Santa Ana, California 1.1.7 "City Council" means the City Council of the City of Santa Ana. 1.1.8 "City Attorney" means the City Attorney for the City of Santa Ana. 1.1.9 "City Manager" or “Acting City Manager” means the City Manager for the City of Santa Ana. 1.1.10 "City's Planning Commission" means the Planning Commission for the City of Santa Ana. 1.1.11 "Owner" means Illumination Foundation, a California nonprofit corporation, and its permitted successors and assigns to all or any part of the Property, Project or this Agreement. 1.1.12 "Effective Date" means the date the Owner and the City shall record or cause to be recorded in the Official Records for Orange County, California, an executed original of this Agreement, pursuant to section 4.1 herein. 1.1.13 "Eligible Household" means a Qualified Resident who meets the requirements for residing in an Affordable Unit and all persons within the same family unit of the Qualified Resident, subject to the eligibility and occupancy standards as set forth herein. 1.1.14 “Extremely Low Income”means an adjusted income that does not exceed thirty percent (30%) of the area median income for the Orange County, California PMSA, adjusted for household size, as published by HUD. 1.1.15 “Extremely Low Income Household” means a Household whose income qualifies as Extremely Low Income, adjusted for household size, as published by HUD. 1.1.16 “Gross Household Income” means all income from whatever source for all Qualified Residents who are part of the same Eligible Household, which is anticipated to be received during the 12-month period following the date of the determination of Gross Household Income. The applicable sources of income are defined in California Code of Regulations Title 25 Housing and Community Development Section 6914. EXHIBIT 3     City Council 18 – 264 10/15/2024 1.1.17 "Median Income" means the Orange County, California area median income, adjusted for family size appropriate to the unit pursuant to California Health and Safety Code § 50052.5(h), as periodically published by HCD. 1.1.18 "Monthly Rent" means the total of monthly payments for: (a) use and occupancy of each Affordable Unit and land and facilities associated therewith; (b) any separately charged fees or service charges assessed by Owner which are required of all tenants, other than security deposits or application fees; (c) a reasonable allowance for an adequate level of service of utilities not included in (a) or (b) above, including garbage collection, sewer, water, electricity, gas and other heating, cooking and refrigeration fuels, but not including telephone or cable service, to the extent applicable and charged to tenant; and, (d) possessory interest, taxes or other fees or charges assessed for use of the land and facilities associated therewith by a public or private entity other than Owner. In the event that certain utility charges are paid by the landlord rather than the tenant, no utility allowance shall be deducted from the rent for that type of utility charge. 1.1.19 "Project" means that certain affordable residential housing project as more particularly described in Recital B and Section 2 of this Agreement. 1.1.20 "Property" means that certain real property more particularly described in the legal description in Exhibit A and improvements thereon. 1.1.21 “Qualified Senior(s)”means any person over the age of 62 who qualifies as “homeless” within the meaning of Section 578.3 of 24 C.F.R. § 578.3, and whose Gross Income does not exceed the limit for a Very Low Income Household. 1.1.22 “Qualified Homeless Youth” means any person between the age of eighteen (18) and twenty four (24) who qualifies as “homeless” within the meaning of Section 578.3 of 24 C.F.R. § 578.3, and whose Gross Income does not exceed the limit for an Extremely Low Income Household. Qualified Homeless Youth include unaccompanied youth who are pregnant or parenting. 1.1.23 “Qualified Resident(s)” means Qualified Seniors and Qualified Homeless Youth. 1.1.24 “Term" means the period during which this Agreement shall be in full force and effect, as provided for in Section 6.1 below. 1.1.25 "Unit" means a residential dwelling unit within the Project to be constructed or caused to be constructed by Owner pursuant to this Agreement. 1.1.26 "Unrestricted Unit"means the manager’s unit referenced in Section 2.3. EXHIBIT 3     City Council 18 – 265 10/15/2024 1.1.27 “Very Low Income” means an adjusted income that does not exceed fifty percent (50%) of the area median income for the Orange County, California PMSA, adjusted for household size, as published by HUD. 1.1.28 “Very Low IncomeHousehold” means a Household whose annual income qualifies as Very Low Income, adjusted for household size, as published by HUD. 1.2 Exhibits. The following documents are attached to, and by this reference made a part of, this Agreement: 1.2.1 Exhibit A – Legal Description of the Property 1.2.2 Exhibit B – Tenant Verification 1.2.3 Exhibit C – Annual Tenant Recertification 1.2.4 Exhibit D – Annual Rental Housing Compliance Report 2. DEVELOPMENT OF THE PROPERTY 2.1 Project. Owner shall rehabilitate, operate, and maintain, or cause the rehabilitation, operation and maintenance of, the Property as an eleven (11) unit rental residential community, with ten (10) Affordable Units for Qualified Residents. 2.2 Parking Requirements. The Project shall have no less than twenty-nine (29) parking spaces, with twenty (20) spaces for residents and nine (9) spaces for the intended preschool. The parking shall include one (1) accessible space and one (1) loading parking stall. 2.3 Minimum Development Standards for Affordable Units. The Affordable Units shall be constructed with the same exterior appearance and interior features, fixtures, and amenities, and shall use the same type and quality of materials as provided for any Unrestricted Units, regardless of whether such Unrestricted Units are in the Project. 2.4 Permits and Processing; Compliance with Laws. Owner, at its sole cost and expense, or as otherwise set forth in a separate written agreement, shall secure or cause to be secured any and all permits that may be required for the construction and rehabilitation of the Project by City or any other federal, state, or local governmental entity having or claiming jurisdiction over the Property or Project. Upon securing any and all permits, and all necessary financing and property interests, Owner shall carry out and perform the rehabilitation, operation, and maintenance of the Project or cause the performance of the rehabilitation, operation, and maintenance of the Project, in conformity with all applicable federal, state, and local laws and regulations, and all conditions of approval issued by the City Council and City's Planning Commission for the Project. Any changes to the Project shall be reviewed by the City to determine compliance with this Agreement. If any changes to the Project shall materially alter the ability of Owner to comply with any terms of this Agreement in City’s sole determ ination, then City and Owner shall meet and confer to address amendments and revisions to this Agreement as necessary. EXHIBIT 3     City Council 18 – 266 10/15/2024 2.5 Relocation Prior to Commencement of Project. If relocation is required prior to the completion of rehabilitation of the Project, Owner shall have the sole and exclusive responsibility for providing relocation assistance and paying all relocation costs as may be required to comply with applicable federal and state laws and regulations. In addition to any other indemnity provided by Owner under this Agreement, Owner shall indemnify, defend (with counsel of City's choosing and the consent of Owner, which shall not be unreasonably withheld, and which may be joint defense counsel upon City's and Owner's consent), and hold harmless City and all of its officials, officers, employees, representatives, volunteers and agents from any and all alleged or actual claims, causes of action, liabilities, and damages from any third party for relocation assistance, benefits and costs prior to the completion of the Project. 2.6 Mechanic's Liens; Indemnification. Owner shall take all actions reasonably necessary to remove any future mechanic's liens or other similar liens (including design professional liens) against the Property or Project, or any part thereof, by reason of work, labor, services, or materials supplied or claimed to have been supplied to Owner or caused by, at the direction of, or on behalf of Owner. Prior to the recording of this Agreement (or memorandum thereof) pursuant to Section 4.1 below, Owner shall provide evidence from the Title Company of any new recordings against the Property or Project. City hereby reserves all rights to post notices of non-responsibility and any other notices as may be appropriate upon a filing of a mechanic's lien. In addition to any other indemnity provided by Owner under this Agreement, Owner shall indemnify, defend (with counsel of City's choosing and the consent of Owner, which shall not be unreasonably withheld, conditioned or delayed and which may be joint defense counsel upon City's and Owner's consent), and hold harmless City and all of its officials, officers, employees, representatives, volunteers and agents from any and all alleged or actual claims, causes of action, liabilities, and damages from any third party by reason of a mechanic's lien or work, labor, services, or materials supplied or claimed to have been supplied to Owner or caused by, at the direction of, or on behalf of Owner. 3. AFFORDABILITY 3.1 Total Affordability Term. Owner agrees and covenants, which covenants shall run with the land and bind Owner, its successors, its assigns and every successor in interest to the Property that each Affordable Unit shall be restricted to use and occupancy by a Qualified Resident for a total period of no less than fifty-five (55) years ("Total Affordability Term"). The Total Affordability Term for an Affordable Unit shall commence on the date that the building in which the Affordable Unit is located receives all required occupancy permits from the City. The occupancy permits may be issued in the form of the Certificate of Occupancy or Final Inspection Notice from the City. 3.2 Memorializing Commencement of Total Affordability Term. Owner shall keep or cause to be kept detailed records of the commencement date of the Total Affordability Term for each Affordable Unit. City shall have the right to review and verify said records without a fee from City to Owner to ensure that the commencement date specified by Owner for an Affordable Unit coincides with the date that the initial Affordable Unit received all permits from City required for occupancy of the Unit. In the event that a conflict exists between the date specified by Owner for the commencement of the Total Affordability Term for an Affordable Unit and the date specified EXHIBIT 3     City Council 18 – 267 10/15/2024 by City's issuance of all required permits for occupancy of the Unit, the date specified by City's issuance of all required permits for occupancy of the Unit shall control. 3.3 Affordability Levels / Unit Mix. 3.3.1 Manager’s Unit. The Project may have one (1) Unrestricted Unit that is a one-bedroom unit for the manager and which is not subject to the requirements for an Affordable Unit referenced herein. 3.3.2 Affordable Units. The Project, for purposes of this Agreement, shall provide ten (10) Affordable Units. Owner shall provide eight (8) Affordable Units for occupancy by Qualified Homeless Youth, and two (2) Affordable Units for Qualified Seniors, as follows: No. of Bedrooms No. of Units Occupancy Affordability (Incomes / Rents) 1 1 Qualified Homeless Youth 30% AMI / 30% AMI MTSP Rent 2 7 3 2 Qualified Seniors 50% AMI / 50% AMI MTSP Rent 3.3.3 Shared Housing. The Affordable Units for Qualified Seniors shall be operated as shared housing, and each bedroom shall be rented as individual units to Qualified Seniors of the same household. The remainder of each Affordable Unit shall be shared by the residents. 3.3.4 Affordable Rent. Owner covenants that the Affordable Units shall at all times during the Total Affordability Term be rented to, or held vacant and available for immediate occupancy by an Eligible Household at an Affordable Rent. The Affordable Rent shall comply with the following. 3.3.5 For the eight (8) Affordable Units restricted for Qualified Homeless Youth, the Affordable Rent for each Eligible Household shall not exceed the thirty percent (30%) of area median income (AMI) rent limit as published by HCD for the Multifamily Tax Subsidy Program (“Affordable Homeless Youth Rent”). 3.3.6 For the two (2) Affordable Units restricted for Qualified Seniors and operated as Shared Housing units as described in Section 3.3.3, the total Affordable Rent for the Affordable Unit shall not exceed the fifty percent (50%) AMI rent limits as published by HCD for the Multifamily Tax Subsidy Program. The rent for each individual bedroom rented out as a single unit to Qualified Seniorsofthesamehouseholdshall notexceed thelesserof(“Affordable Senior Rent”): EXHIBIT 3     City Council 18 – 268 10/15/2024 (a) One-third (1/3) of the 50% AMI MTSP rent for a three-bedroom unit; or (b)30% of the household’s actual income. 3.3.7 A utility allowance must be deducted from the maximum Affordable Rent charged at the Project for each Affordable Unit. The Housing Authority of the City of Santa Ana provides a multi-family Utility Allowance Schedule that must be used to calculate the utility allowances for the Affordable Units. 3.4 Rent Increases. 3.4.1 On an annual basis, the City shall provide Owner with the maximum allowable schedule of rents that must be used for determining Affordable Rent for the Property in accordance with changes in allowable rent and income tables published by HCD. In no event can Owner charge any tenant more than the Affordable Rent as determined from the updated schedule of rents. 3.4.2 All rent increases on the Affordable Units are subject to City approval pursuant to the terms of this Section. No later than sixty (60) days prior to the proposed implementation of any rent increase, Owner shall submit to the City a schedule of any proposed increase in the rent. The City will disapprove a rent increase if it does not comply with the restrictions set forth in Section 3.3 above. 3.5 Termination of Tenancy. Owner may not terminate the tenancy or refuse to renew the lease of tenant except for serious or repeated violation of the terms and conditions of the Lease; for violation of applicable federal, state, or local law; or, according to the lease terms. Any termination or refusal to renew must comply with applicable federal, state, or local law. 3.6 Continued Income Qualification and Vacated Affordable Units. If the annual recertification demonstrates that a previously Eligible Household’s Gross Household Income exceeds the allowed Median Income for the Affordable Unit, the Owner will be considered in compliance with this agreement and such tenant may be permitted to continue to occupy the Affordable Unit at the rental rate as provided for in Section 3.3 and 3.4 above, until the tenant chooses to vacate the Affordable Unit. After the Affordable Unit is vacated, the Affordable Unit shall be re-rented to a new Eligible Household pursuant to the terms, covenants and conditions of this Agreement. 4. OPERATION OF THE PROJECT 4.1 Recording of Documents. No later than issuance of building permits for the Project, Owner and the City shall record or cause to be recorded in the Official Records for Orange County, California, an executed original of this Agreement. This agreement shall not be subject or subordinate to any other lien on the Property, except with the written consent of the City. City shall cooperate with Owner in promptly executing in recordable form this Agreement. The date of recording of the Agreement shall be the Effective Date of the Agreement. Upon the date of recording, the terms and conditions of this Agreement shall be binding upon and run with the EXHIBIT 3     City Council 18 – 269 10/15/2024 Property and Project for no longer than the Total Affordability Term. It is the express intent and agreement between the Parties that this Agreement shall remain binding and enforceable against the Property, the Project, and the Units to ensure compliance with the Conditional Grant Agreement. 4.2 Rental of Units. Upon the completion of construction of the Project and receipt by Owner of all required permits for the occupancy of the Units, Owner shall rent or cause to be rented each Affordable Unit for the Total Affordability Term for such Affordable Unit in accordance with the terms and conditions set forth in this Agreement, which provide among other terms and conditions for the rental of each Affordable Unit at an Affordable Rent to Qualified Residents for the Total Affordability Term. 4.3 Occupancy Levels. Subject to state or federal laws and regulations, the number of persons permitted to occupy each Affordable Unit shall not exceed two persons per bedroom, plus one person. For the Shared Housing units and individual bedrooms, the number of persons permitted to occupy each bedroom shall not exceed two persons. No persons may reside outside of each individual bedroom, any common area, or otherwise not in a bedroom but within a shared housing unit. If an Eligible Household, during the terms of its tenancy, adds members that exceed the maximum occupancy allowed under this section, Owner shall provide written notification informing the household that: it is over-occupancy; has been placed on a waiting list for up to one- hundred and eighty (180) days; the expiration date of the waiting list; and the terms for terminating the lease. A written status update will be provided to the household at one-hundred and twenty (120) days, ninety (90) days, sixty (60) days and thirty (30) days if applicable. 4.4 Use of the Property. All uses conducted on the Property by Owner, including, without limitation, all activities undertaken by the Owner pursuant to this Agreement, shall conform to all applicable provisions of the Santa Ana Municipal Code and other applicable federal, state, and local laws, rules, and regulations. The Project shall at all times during the term of this Agreement be used as an affordable rental housing complex and none of the Affordable Units in the Project, nor shall the Property or any portion thereof, ever be used as a hotel, motel, dormitory, fraternity or sorority house, rooming house, hospital, nursing home, or sanitarium or rest home. All of the community facilities and any social programs provided to the Project’s residents shall be available on an equal, nondiscriminatory basis to residents of all Units at the Project. 4.5 Maintenance. Owner shall, at all times during the term of this Agreement, cause the Property and the Project to be maintained in a decent, safe and sanitary manner, regardless of cause of the disrepair. Owner shall be fully and solely responsible for costs of maintenance, repair, addition and improvements. City, and any of its employees, agents, contractors or designees shall have the right to enter upon the Property at reasonable times and in a reasonable manner to inspect the Project, after providing notice as follows: (i) at least a 24-hour notice to Owner and Tenants of the Affordable Unit which will be inspected, or (ii) at least 48 hours’ notice to Owner, which shall promptly give notice to Tenants of the Affordable Unit to be inspected. 4.6 Affordable Rental Lease Agreement. Owner shall prepare a rental lease agreement for the Affordable Unit (“Affordable Unit Lease Agreement”) for the Affordable Unit. All Affordable Unit Lease Agreements must 1) identify the names and ages of all members of the household who will occupy the Affordable Unit; and 2) state that the Eligible Household’s right EXHIBIT 3     City Council 18 – 270 10/15/2024 to occupy the Affordable Unit is subject to compliance with the requirements for being an Eligible Household. All Affordable Unit Lease Agreements must be consistent with the terms contained in this Agreement. 4.7 Selection of Tenants. 4.7.1 Owner shall be responsible for the selection of tenants for the Affordable Units in compliance with lawful and reasonable criteria and the requirements of this Agreement. 4.7.2 Each Affordable Unit shall be rented to Qualified Residents referred from the Orange County Coordinated Entry System. 4.7.3 A local preference for Santa Ana residents, students and workers in tenant selection for the Affordable Units shall be a requirement of the Project. Subject to applicable laws and regulations governing nondiscrimination and preferences in housing occupancy required by the State of California, the Owner shall give preference to Qualified Residents in leasing the Affordable Units in the following order of priority: (a)First priority shall be given to persons who have been permanently displaced or who face permanent displacement from housing in the City as a result of any of the following: (i) for projects funded by the Low-Moderate Income Housing Asset Fund, a redevelopment project undertaken pursuant to California’s Community Redevelopment Law (Health & Safety Code Sections 33000, et seq.); (ii) Ellis Act, owner-occupancy, or removal permit eviction; (iii) earthquake, fire, flood, or other natural disaster; (iv) cancellation of a Housing Choice Voucher HAP Contract by property owner; or (v) governmental action, such as Code Enforcement. (b)Second priority shall be given to persons who are either: (i) residents of Santa Ana, (ii) individuals working in the City at least thirty two (32) hours per work for at least six (6) months prior to the occupancy, (iii) persons who seek to reside in the City as an accommodation to a mental or physical disability, or (iv) households with students who attend public school in the City. 4.7.4 Prior to the rental or lease of an Affordable Unit to a tenant(s), Owner shall require the tenant(s) to execute a written lease and to complete a Tenant Income Verification Form (in substantially the form attached hereto as Exhibit B) certifying that the tenant(s) occupying the Affordable Unit is/are a Qualified Resident and otherwise meet(s) the eligibility requirements established for the Affordable Unit, including any eligibility for the local preference set forth in Section 4.7.3. Owner shall verify the income of the tenant(s) as set forth herein. 4.8 Income Verification and Certification. EXHIBIT 3     City Council 18 – 271 10/15/2024 Owner shall make reasonable efforts to verify or cause to be verified that the Gross Household Income for each Eligible Household complies with the requirements of this Agreement. These efforts shall include verification of the income and asset statement provided by an applicant in an income certification is accurate by taking, at a minimum, at least one of the following steps as a part of the verification process: (1) obtain three months consecutive pay stubs for the most recent pay period, (2) obtain an income tax return for the most recent tax year, (3) obtain an income verification form from the applicant’s current employer, (4) obtain an income verification form from the Social Security Administration and/or the California Department of Social Services if the applicant receives assistance from either of such agencies, or (5) if the applicant is unemployed and has no such tax return, obtain another form of independent verification. 4.8.1 Annual Recertification. Owner agrees to recertify or cause to be recertified household eligibility annually. Notification of Annual Tenant Recertification shall be sent to the household in substantially the form attached hereto as Exhibit C. An Annual Rental Housing Compliance Report (“Annual Compliance Report”) shall be sent by Owner to the City in substantially the form attached hereto as Exhibit D for City’s review and approval. The Annual Compliance Report shall be due to the City within 30 days of the anniversary of the commencement of the Total Affordability Term, which is the date that each building receives all required occupancy permits from the City. 4.9 Monitoring; Recordkeeping; Reporting. 4.9.1 Throughout the Term of this Agreement, Owner shall annually complete or cause to be completed and submit to City the Annual Compliance Report. Owner agrees to pay a reasonable fee, as set by City resolution, for the purpose of paying the actual costs associated with the City’s obligation to monitor Owner’s compliance with the affordability restrictions contained in this Agreement related to the Affordable Units. The fee shall be determined by the City’s per unit monitoring fee, which upon the Effective Date of this Agreement is $121, and may be updated periodically by the City. Representatives of City shall be entitled to enter the Property if necessary after review of above documentation, upon at least forty-eight (48) hour notice, to monitor compliance with this Agreement, and shall be entitled to inspect the records of the Project relating to the Affordable Units and to conduct an independent audit or inspection of such records at a location within the City that is reasonably acceptable to the City without a fee from the City. Owner agrees to cooperate with City in making the Property and the records of the Project relating to the Affordable Unit reasonably available for such inspection or audit. Owner agrees to maintain or cause for the maintenance of each record of the Project for no less than five (5) years after creation of each such record. 4.9.2 Owner shall allow the City to conduct annual inspections of the Affordable Unit on the Property after the date of construction completion, with reasonable notice, which shall be at least twenty four (24) hours in advance, unless a shorter time is required in an emergency, to Owner of the Affordable Unit. Owner shall commence to cure or cause the commencement to cure any defects or EXHIBIT 3     City Council 18 – 272 10/15/2024 deficiencies found by the City while conducting such inspections within ten (10) Business Days of written notice thereof, or such longer period as is reasonable within the sole discretion of the City. 4.9.3 Owner shall comply with the monitoring, documentation, and reporting requirements imposed on the Project as the result of receiving the HHAP Grant, including but not limited to all information required by Health and Safety Code §§ 50221 and 50222. 4.10 Emergency Evacuation Plan. Owner shall submit and obtain approval of an Emergency Evacuation Plan (the EEP) from City Police and Fire Protection agencies prior to issuance of a Certificate of Occupancy. Up-to-date 24-hour emergency contact information for the on-site personnel shall be provided to the City on an ongoing basis and the approved EEP shall be kept onsite and also be submitted to the following City Agencies: (a)Police Department (b)Fire Department (c)Planning and Building Agency (d)Community Development Agency 4.11 Crime Free Housing. Owner shall provide a crime free housing policy, procedure, and design plan (the “CFH Plan”), which includes the following provisions: (a)Requiring parking areas and common interior areas (lobbies, elevators, etc.) to contain security cameras; (b)Requiring routine unit inspections; (c)Ensuring lobby/other entrance doors are secured and accessed via remote controls, fobs, etc.; and (d)Have policies in place to ensure that common use areas such as hallways and trash enclosures are maintained in good condition and repair (e.g., well-lit, kept clean, etc.). Owner shall submit and obtain approval from the City’s Planning and Building Agency (“PBA”) that the CFH Plan meets the requirements of this Subsection 4.12 prior to issuance of the Certificate of Occupancy. The approved CFH Plan shall be implemented and administered by Owner or its designated property manager, subject to all legal requirements, prohibitions against discrimination or unlawful housing practices. 4.12 Onsite Parking Management Plan. Owner shall provide onsite parking for residents and visitors of the Project and actively monitor the parking demand of the Project site. Owner shall continually monitor and take the following measures to manage the parking demand of the Project EXHIBIT 3     City Council 18 – 273 10/15/2024 site to mitigate the use of offsite parking spaces on private or public properties and/or right-of- way. (a)Requiring onsite parking permits (such as stickers or hang-tags) for any parking in the onsite parking spaces for both residents and guests; (b)Policies for maximum time vehicles may be parked in the surface parking spaces, including any guest parking; and (c)Policies for towing unauthorized vehicles, vehicles parked in unauthorized locations (such as fire lanes), vehicles parking in surface guest parking without a sticker, hang-tag, or other identifiers, and vehicles parked longer than any maximum guest parking timeframes allowed. Prior to issuance of the Certificate of Occupancy, Owner shall submit and obtain approval from the City’s Planning and Building Agency a Parking Management Plan (the “PMP”) including those measures above. The approved PMP shall be adhered to and be enforced by the Project at all times. 4.13 Marketing and Resident Selection Plan. 4.13.1 Each Affordable Unit shall be leased to Eligible Households selected by Owner who meet all of the requirements provided herein. Prior to Certificate of Occupancy, Owner shall prepare and obtain City’s approval of a marketing program and resident selection plan for the leasing of the Affordable Units at the Project (“Marketing Program”). The leasing of the Affordable Units shall thereafter be marketed in accordance with the Marketing Program as the same may be amended from time to time with City’s prior written approval. Upon request, Owner shall provide City with periodic reports with respect to the leasing of the Housing Units. 4.13.2 The Marketing Program shall include, but is not limited to, marketing and community outreach activities, proposed tenant selection criteria, occupancy standards, income requirements, timeline and details for outreach and marketing, data collection, record keeping and monitoring, procedures for complaints, and compliance assessment. Components of the resident selection plan shall include, but are not limited to, the application process, interview procedure, apartment offer and assignment, rejected applications, and wait list management. All requirements set forth herein shall be incorporated in the Marketing Program. 4.14 Compliance with HHAP Grant. Owner shall comply with all requirements imposed upon the Project as a result of receiving the HHAP Grant, including but not limited to the following: 4.14.1 Participation in Statewide HDIS. Owner shall comply with, and reasonably cooperate with City for purposes of complying with, all EXHIBIT 3     City Council 18 – 274 10/15/2024 requirements to participate in the Homeless Data Integration System (HDIS), pursuant to California Health and Safety Code §§ 50220.6 and 50220.7(b)(3). 4.14.2 Housing First. Owner shall operate the Project in accordance with the Housing First provisions of Chapter 6.5 (commencing with Section 8255) of Division 8 of the Welfare and Institutions Code. 4.15 Supportive Services. Owner, at its sole cost and expense, shall provide case management and supportive services to all tenants on the Property. On or before ________, 2024, Owner shall provide the City with a supportive services plan that will set forth the services provided to residents at the Property, and City shall have thirty (30) days to review and approve the plan, which approval shall not be unreasonably withheld. 4.15.1 The annual budget for supportive services paid out of the Project’s operating expenses shall be no more than seventy five thousand dollars ($75,000) or $7,500 per affordable unit, adjusted annually based upon the United States Department of Labor, Bureau of Labor Statistics, Consumer Price Index of Urban Wage Earners and Clerical Workers, Subgroup “All Items,” for the Los Angeles-Riverside-Orange County area, 1982-84 = 100, or successor or equivalent index in case such index is no longer published. Owner may choose to provide additional supportive services through fundraising efforts external to the Project. 4.15.2 For purposes of ensuring the long-term viability of the Project, Owner shall deposit fifty percent (50%) of “Net Cash Flow” into an operating and replacement reserve account, to be held in a separate, interest bearing account for the Project. Owner shall notify the City for any disbursements from the operating and replacement reserve account. 4.15.3 For purposes of Section 4.16.2, Net Cash Flow shall be determined by subtracting “Operating Expenses” from “Gross Revenues” as those terms are defined below: (a)“Gross Revenues” shall mean all revenues and receipts of every kind actually received by Owner from operating the Property, and all parts thereof, including, but not limited to, income from both cash and credit transactions, rental payments from leased and/or subleased spaces, governmental assistance housing payments or other operating subsidies, and parking fees and charges (but not including security deposits and other tenant deposits, except to the extent such deposits are forfeited to the Owner under the tenant's lease). Gross Revenues does not include any insurance proceeds other than any rental interruption insurance proceeds. Any credit consideration shall be included in Gross Revenues at the time cash proceeds (principal, interest and/or other) are received. Owner shall establish and maintain accounts for the Gross Revenues (the '"Project Accounts") that are segregated from revenues and income received by Owner from all other projects. Gross Revenues shall also include all interest earned on the Project Accounts to the extent interest is released from the Project Accounts. EXHIBIT 3     City Council 18 – 275 10/15/2024 Gross Revenues do not include the proceeds of any loans or capital contributions made to Owner, or proceeds from a sale or re-finance of the Property. (b)“Operating Expenses” shall mean: (i) payments of principal and interest on or with respect to the Senior Loan(s); (ii) payments of any other amounts on or with respect to the Senior Loan(s) beyond principal and interest (i.e. optional payments) as approved by the City; (iii) a property management fee no greater than sixty-five dollars ($65)/per unit/per month, increased annually by the lesser of: (A) three percent (3%); or (B) prior Year CPI, beginning the year following the issuance of the first certificate of occupancy for the Project; (iv) all other actual, reasonable cash operating costs and expenses, calculated on an annual basis, that are directly attributable to managing and operating the Project and the Owner, including, without limiting the generality of the foregoing, the following: costs and expenses for real and personal property taxes, special assessments or similar charges; water, fuel, electricity and other utilities; heating, ventilation and air conditioning expenses; labor; supplies; tools; equipment; insurance; advertising and marketing; accounting and legal fees; brokerage commissions and other leasing expenses; reasonable reserves for all anticipated expenses as approved by the City; and other such items constituting operation, maintenance and repair costs actually paid by the Owner, subject to the following conditions: (1) Depreciation, amortization, and accrued principal and interest expenses on deferred payment debt and capital improvement expenditures shall not be considered Operating Expenses, except as otherwise provided herein. (2) Any expenses, compensation or fees paid to any affiliate of Owner shall only be included as Operating Expenses to the extent they are not in excess of the reasonable expenses, compensation or fees which would be payable to unrelated third parties in arms-length transactions for similar services in the Santa Ana, California area; and, (v) The cost of social services and other housing supportive services provided at the Project for the prior year in compliance with this Agreement. (c) The City reserves the right to at any time review and approve each or any annual budget during the Term hereof, and any changes to any said annual budget reasonably requested by the City shall be promptly implemented by Owner. Notwithstanding the foregoing, in no event shall Operating Expenses EXHIBIT 3     City Council 18 – 276 10/15/2024 include any costs, fees, fines, charges, penalties, awards, judgments or expenses (including, but not limited to legal and accounting fees and expenses) that are due to or arising out of the Owner’s: (a) breach or default of this Agreement or the Conditional Grant Agreement, or any Loan Document or any Senior Loan Document; (b) fraudulent acts or willful misconduct; or (c) breach or default under any other contract, lease or agreement pertaining to the Project. (d) Owner shall provide City with annual audited financial statements that demonstrate compliance with the requirements of calculating Net Cash Flow, Gross Revenues, and Operating Expenses. Owner shall provide the annual financial statements on or before the date that is thirty (30) days after the anniversary of when the Project receives its first certificate of occupancy for the Scope of Work, or when Owner commences leasing the Affordable Units pursuant to this Agreement, whichever is sooner. 4.16 Project Financing. 4.16.1 City shall have the right, and may in its sole and absolute discretion, to approve or disapprove any senior loan secured by a deed of trust for the Project (“Senior Loan”). 4.16.2 Without limiting City’s approval of a Senior Loan, any loan from an entity that owns, controls, or affiliated with Owner is subject to the following: (a) The interest rate shall not exceed the Wall Street Journal Prime (WSJ) Rate in effect at the time of Owner’s agreement to such interest rate. (b) The lender of a Senior Loan may not foreclose on the Project. 4.16.3 The City shall have the right, but not the obligation, to cure any default on a Senior Loan prior to foreclosure on the Project. The City shall have at least ninety (90) days to cure, plus such additional time as may be reasonably necessary to cure, for a period of not more than one hundred eighty (180) days, provided that City is diligently pursuing a cure of the default. 4.16.4 City shall have the right to notice of any default. 4.16.5 Owner covenants and warrants that it shall be responsible for all operating losses on the Project during the term of the Regulatory Agreement. 5. TERM OF THIS AGREEMENT 5.1 Term. The term of this Agreement shall commence on the date a final certificate of occupancy is issued for the Project and shall continue for a total period of no less than fifty-five EXHIBIT 3     City Council 18 – 277 10/15/2024 (55) years ("Total Affordability Term"), except for obligations, which are specifically stated to survive expiration of the Agreement. 6.DEFAULT AND TERMINATION; INDEMNIFICATION 6.1 Default. Failure or delay by any Party to perform any term or provision of this Agreement, which is not cured within thirty (30) days after receipt of notice from the other Party specifying the default (or such other period specifically provided herein), constitutes a default under this Agreement; provided, however, if such default is of the nature requiring more than thirty (30) days to cure, the defaulting Party shall avoid default hereunder by commencing to cure within such thirty (30) day period, and thereafter diligently pursuing such cure to completion within an additional sixty (60) days following the conclusion of such thirty (30) day period (for a total of ninety (90) days). Except as required to protect against further damages, the injured Party may not institute proceedings against the Party in default until the time for cure has expired. Failure or delay in giving such notice shall not constitute a waiver of any default, nor shall it change the time of default. 6.2 Rights and Remedies Cumulative. The rights and remedies of the Parties are cumulative, and the exercise by either Party of one or more of its rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. City’s rights and remedies to enforce this Agreement include any and all civil, administrative, or criminal remedies as set forth in local, state, or federal law. Notwithstanding anything to the contrary contained in this Agreement, in no event shall either Party be liable for speculative, consequential, punitive or other indirect damages, and each Party waives any right to collect speculative, consequential, punitive or other indirect damages against the other Party. 6.3 Indemnification. In addition to any other indemnity specifically provided in this Agreement, Owner agrees to defend (with counsel of City's choosing and the consent of Owner, which shall not be unreasonably withheld, conditioned or delayed and which may be joint defense counsel upon City's and Owner's consent) indemnify and hold harmless City and its respective officers, officials, agents, employees, representatives, and volunteers (collectively, "Indemnitees") from and against any loss, liability, claim, or judgment arising from any act or omission of Owner in connection with its obligations under this Agreement, except to the extent required by law for the negligence or willful misconduct of Indemnitees. 7.ASSIGNMENT; COVENANTS RUN WITH THE LAND 7.1 Assignment by Owner. 7.1.1 Prohibited Transfers or Assignments. Owner shall not sell, transfer, or assign the Property or Project in whole or in part, or transfer or assign Owner's rights and obligations in this Agreement, in whole or in part, unless the sale, transfer, or assignment complies with this Section (“Permitted Transfer”). If Owner seeks to sell, transfer or assign the Property or Project, or any rights and obligations in this Agreement, in a manner that does not constitute a Permitted Transfer, Owner shall request City’s written consent, and Cityshall respond within EXHIBIT 3     City Council 18 – 278 10/15/2024 thirty (30) days with a written approval or denial, which City may determine in its sole and absolute discretion. If City approves such a request, then prior to any such sale, transfer or assignment, Owner shall pay City’s reasonable fees as compensation for the City’s review of the request. City’s failure to respond to the request within thirty (30) days shall be deemed an approval. 7.1.2 Sale of Property. Owner agrees and declares that the Property and the Project shall be held, conveyed, mortgaged, encumbered, leased, rented, used, occupied, operated, sold, and approved subject to all obligations set forth or incorporated in this Agreement, all of which are for the purpose of enhancing and protecting the value and attractiveness of the Property and the Project. All of the obligations set forth or incorporated in this Agreement shall constitute covenants which run with the land and shall be binding on Owner and its successors and assigns, and all parties having or acquiring any right, title or interest in, or to any part of the Property or Project. Owner further understands and agrees that the Conditional Grant Agreement for this Project was agreed to by the City on the condition that Owner, Owner and all subsequent owners, or other successors and assigns of the Property and/or Project lease and rent the Affordable Units in accordance with the terms and conditions stipulated in Sections 2, 3, 4, and 5 of this Agreement for the Total Affordability Term. 7.1.3 Subsequent Assignment. As used in this Agreement, the term "Owner" shall be deemed to include any such transferee or assignee after the date such sale, transfer, or assignment occurs in compliance with this Agreement. 7.1.4 Unpermitted Assignments Void. Any sale, transfer, or assignment made in violation of this Agreement shall be null and void, and City shall have the right to pursue any right or remedy at law or in equity to enforce the provisions of the restriction against unpermitted sales, transfers, or assignments. 7.2 Covenants Run with the Land. The Property shall be used, occupied and improved subject to the covenants, conditions, and restrictions set forth herein. The covenants, conditions, restrictions, reservations, equitable servitudes, liens and charges set forth in this Agreement shall run with the Property and shall be binding upon Owner and all persons having any right, title or interest in the Property, or any part thereof, their heirs, and successive owners and assigns, shall inure to the benefit of City and its successors and assigns, and may be enforced by City and its successors and assigns. The covenants established in this Agreement shall, without regard to technical classification and designation, be binding for the benefit and in favor of City and its successors and assigns, and the parties hereto expressly agree that this Agreement and the covenants herein shall run in favor of City. City is deemed the beneficiary of the terms and provisions of this Agreement and of the covenants running with the land, for and in its own right and for the purposes of protecting the interests of the community and other parties, public or private, in whose favor and for whose benefit this Agreement and the covenants running with the land have been provided. Owner hereby declares its understanding and intent that the burden of the covenants set forth herein touch and concern the land and that the Owner's interest in the Property is rendered less valuable thereby. Owner hereby further declares its understanding and intent that the agreement provides a public benefit in furtherance of benefit of such covenants EXHIBIT 3     City Council 18 – 279 10/15/2024 touch and concern the land by enhancing and increasing the enjoyment and use of the Property by the citizens of City and by furthering the health, safety, and welfare of the residents of City. 8.MISCELLANEOUS 8.1 Entire Agreement. This Agreement and all of its exhibits and attachments set forth and contain the entire understanding and agreement of the parties with respect to the affordability requirements for the Project, and there are no oral or written representations, understandings or ancillary covenants, undertakings or agreements which are not contained or expressly referred to herein. No testimony or evidence of any such representations, understandings or covenants shall be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this Agreement. 8.2 Amendment. Any alteration, change or modification of or to this Agreement, in order to become effective, shall be made in writing and in each instance approved by the City Council, or through the City Manager as detailed herein, and signed on behalf of each party. The City Manager shall have the authority to make approvals, issue interpretations, execute documents, waive provisions, and/or enter into amendments of this Agreement on behalf of City that further the intent of this Agreement. Each alteration, change, or modification to this Agreement shall be recorded against the Property in the Official Records of Orange County, California. 8.3 Notices. 8.3.1 Delivery. As used in this Agreement, "notice" includes, but is not limited to, the communication of notice, request, demand, approval, statement, report, acceptance, consent, waiver, appointment or other communication required or permitted hereunder. All notices shall be in writing and shall be considered given either: (i) when delivered in person to the recipient named below; or (ii) on the date of delivery shown on the return receipt, after deposit in the United States mail in a sealed envelope as either registered or certified mail with return receipt requested, and postage and postal charges prepaid, and addressed to the recipient named below; or (iii) two (2) days after deposit in the United States mail in a sealed envelope, first class mail and postage prepaid, and addressed to the recipient named below; or (iv) one (1) day after deposit with a known and reliable next-day document delivery service (such as Federal Express), charges prepaid and delivery scheduled next-day to the recipient named below, provided that the sending party receives a confirmation of delivery from the delivery service provider; or (v) the first business day following the date of transmittal of any facsimile, provided confirmation of successful transmittal is retained by the sending Party; or (vi) upon transmission thereof (as evidenced by the recipient’s reply to such notice or other competent evidence of actual receipt) if transmitted by electronic transmission (email), provided that a copy of such notice is concurrently sent by first-class mail postage prepaid. All notices shall be addressed as follows: If to City: City of Santa Ana Community Development Agency EXHIBIT 3     City Council 18 – 280 10/15/2024 20 Civic Center Plaza (M-26) P.0. Box 1988 Santa Ana, California 92702 Attention: Housing Division Manager or Homeless Services Manager With a copy to: Office of the City Attorney City of Santa Ana 20 Civic Center Plaza, 7th Floor (M-29) Santa Ana, California 92702 If to Owner: Illumination Foundation Pooja Bhalla, DNP, RN Chief Executive Officer 2871 Pullman Street Santa Ana, CA 92705 8.3.2 Change of Address. Either Party may, by notice given at any time, require subsequent notices to be given to another person or entity, whether a party or an officer or representative of a party, or to a different address, or both. Notices given before actual receipt of notice of change shall not be invalidated by the change. 8.4 Severability. If any term, provision, covenant or condition of this Agreement shall be determined invalid, void or unenforceable, the remainder of this Agreement shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform, taking into consideration the purposes of this Agreement. 8.5 Interpretation and Governing Law. This Agreement and any dispute hereunder shall be governed and interpreted in accordance with the laws of the State of California without regard to conflict of law principles. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not be employed in interpreting this Agreement, all Parties having been represented by counsel in the negotiation and preparation hereof. 8.6 Section Headings. All section headings and subheadings are inserted for convenience only and shall not affect any construction or interpretation of this Agreement. 8.7 Singular and Plural. As used herein, the singular of any word includes the plural, and vice versa, as context so dictates. Masculine, feminine, and neuter forms of any word include the other as context so dictates. 8.8 Joint and Several Obligations. If at any time during the term of this Agreement the Property and/or Project is owned, in whole or in part, by more than one Owner, all obligations of such Owner under this Agreement shall be joint and several, and the default of any such Owner shall be the default of all such Owners. EXHIBIT 3     City Council 18 – 281 10/15/2024 8.9 Time of Essence. Time is of the essence in the performance of the provisions of this Agreement as to which time is an element. 8.10 Computation of Days. Unless otherwise specified in this Agreement or any Exhibit attached hereto, use of the term "days" shall mean calendar days. For purposes of this Agreement and all Exhibits attached hereto, "business days" shall mean every day of the week except Saturdays, Sundays, official State holidays as recognized in Government Code Section 19853(a) or successor statute, and any days in which Santa Ana City Hall is closed for business. 8.11 Waiver. Failure by a Party to insist upon the strict performance of any of the provisions of this Agreement by the other Party, or the failure by a Party to exercise its rights upon the default of the other Party, shall not constitute a waiver of such Party's right to insist and demand strict compliance by the other Party with the terms of this Agreement thereafter. 8.12 Non-Discrimination. In performing its obligations under this Agreement, Owner shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other related activities. Owner affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 8.13 Third Party Beneficiaries. No person or entity, other than City and Owner shall have any right of action based upon any provision of this Agreement. 8.14 Force Majeure. Neither Party shall be deemed to be in default where failure or delay in performance of any of its obligations under this Agreement is caused by floods, earthquakes, other Acts of God, fires, pandemics as declared by federal, state, or local emergency resolution, wars, riots or similar hostilities, strikes and other labor difficulties beyond the Party's control (including the Party's employment force), court actions (such as restraining orders or injunctions), or other causes beyond the Party's control, including delays by any governmental entity (although the City may not benefit from this provision for a delay that results from City's failure to perform its obligations under this Agreement), or an insurance company of either party. If any such events shall occur, the term of this Agreement and the time for performance by either Party of any of its obligations hereunder may be extended by the written agreement of the Parties for the period of time that such events prevented such performance. 8.15 Mutual Covenants. The covenants contained herein are mutual covenants and also constitute conditions to the concurrent or subsequent performance by the Party benefited thereby of the covenants to be performed hereunder by such benefited Party. 8.16 Successors in Interest. The burdens of this Agreement shall be binding upon, and the benefits of this Agreement shall inure to, all permitted successors in interest to the Parties to this Agreement. All provisions of this Agreement shall be enforceable as equitable servitudes and constitute covenants running with the land. Each covenant to do or refrain from doing some act hereunder with regard to the Property: (a) is for the benefit of and is a burden upon every portion of the Property; (b) runs with the Property and each portion thereof; and (c) is binding upon each EXHIBIT 3     City Council 18 – 282 10/15/2024 Party and each successor in interest approved pursuant to this Agreement during ownership of the Property or any portion thereof. 8.17 Counterparts. This Agreement may be executed by the Parties in counterparts, which counterparts shall be construed together and have the same effect as if all of the Parties had executed the same instrument. 8.18 Jurisdiction and Venue. Any action at law or in equity under this Agreement or brought by a Party hereto for the purpose of enforcing, construing or determining the validity of any provision of this Agreement shall be filed and tried in the Superior Court of the County of Orange, State of California, and the Parties hereto waive all provisions of law providing for the filing, removal or change of venue to any other court. 8.19 Project as a Private Undertaking. It is specifically understood and agreed by and between the Parties hereto that the Project is a private development, that neither Party is acting as the agent of the other in any respect hereunder, and that each Party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Agreement. No partnership, joint venture or other association of any kind is formed by this Agreement. The only relationship between City and Owner is that of a government entity regulating private property and the Owner of such property. 8.20 Further Actions and Instruments. Each of the Parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and in the satisfaction of the Project and conditions of this Agreement. Upon the request of either Party at any time, the other Party shall promptly execute, with acknowledgment or affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this Agreement to carry out the intent and to fulfill the provisions of this Agreement or the Project or to evidence or consummate the transactions contemplated by this Agreement. City hereby authorizes City Manager to take such other actions and negotiate and execute any additional agreements or amendments to this agreement as may be reasonably necessary or proper to fulfill the City's obligations under this Agreement. The City Manager may delegate her or his powers and duties under this Agreement to an authorized management level employee of the City. 8.21 Estoppel Certificate. Within ten (10) business days following a written request by any of the Parties, the other Party shall execute and deliver to the requesting Party a statement certifying that (i) either this Agreement is unmodified and in full force and effect or there have been specified (date and nature) modifications to the Agreement, but it remains in full force and effect as modified; and (ii) either there are no known current uncured defaults under this Agreement or that the responding Party alleges that specified (date and nature) defaults exist. The statement shall also provide any other reasonable information requested. The failure to timely deliver this statement shall constitute a conclusive presumption that this Agreement is in full force and effect without modification, except as may be represented by the requesting Party, and that there are no uncured defaults in the performance of the requesting Party, except as may be represented by the requesting Party. EXHIBIT 3     City Council 18 – 283 10/15/2024 8.22 No Subordination. City's approval of the necessary land use entitlements that authorize Owner to rehabilitate, operate, and maintain the Project was based upon Owner's obligation to provide the Affordable Units pursuant to the Conditional Grant Agreement. This Agreement shall have priority over any and all mortgages, deeds of trust, and other similar forms of secured financing recorded against the Property or any portion thereof. 8.23 Attorneys' Fees and Costs. If either Party to this Agreement commences an action against the other Party to this Agreement arising out of or in connection with this Agreement, the prevailing Party shall be entitled to recover reasonable attorneys' fees, expert witness fees, costs of investigation, and costs of suit from the losing Party. 8.24 Authority to Execute. The person or persons executing this Agreement on behalf of each Party warrants and represents that he or she/they have the authority to execute this Agreement on behalf of his or her/their corporation, partnership or business entity and warrants and represents that he or she/they has/have the authority to bind the Party to the performance of its obligations hereunder. {Signatures on following page} EXHIBIT 3     City Council 18 – 284 10/15/2024 ININ WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed on the date set forth at the beginning of this Agreement. OWNER ILLUMINATION FOUNDATION By: Name: Title: Tax ID: 3333-0315864 Unique Entity ID: KUA8LPUW9TK9 EXHIBIT 3     City Council 18 – 285 10/15/2024 EXHIBIT 3     City Council 18 – 286 10/15/2024 EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY APN: 198-231-10 EXHIBIT 3     City Council 18 – 287 10/15/2024 EXHIBIT “A” Legal Description of the Property All that certain real property situated in the County of Orange, State of California, described as follows: Lot 12 of Tract No. 1022, in the City of Santa Ana, County of Orange, State of California, as shown on a map recorded in Book 34, Pages 20 and 21 of Miscellaneous Maps, in the Office of the County Recorder of said County. APN: 198-231-10 EXHIBIT 3     City Council 18 – 288 10/15/2024 EXHIBIT B TENANT VERIFICATION EXHIBIT 3     City Council 18 – 289 10/15/2024 Tenant Income Verification Form Page 1 Santa Ana, California August 8, 2014 TENANT INCOME VERIFICATION FORM Head of Household (Print Name): Address: Telephone Number: Home: Work: Cell: Date of Birth: Social Security #: Household Composition List All Household Members Living in the Inclusionary Unit Name Sex Age Dependent (Y/N) Social Security # List additional household members on a separate sheet of paper. EXHIBIT 3     City Council 18 – 290 10/15/2024 Tenant Income Verification Form Page 2 Santa Ana, California August 8, 2014 TENANT INCOME VERIFICATION FORM Monthly Gross Income * List All Sources of Income of All Household Members Living in the Inclusionary Unit Part 1: Earned Income Head of Household Other Adult Household Members Total 1. Gross amount, before payroll deductions of wages, salaries, overtime pay, commissions, fees, tips and bonuses. $ $ $ 2. Net income from business. $ $ $ 3. Social security, annuities, insurance policies, pension/retirement funds, disability or death benefits received periodically. $ $ $ 4. Payment in lieu of earnings, such as unemployment, disability compensation, worker’s compensation and severance pay. $ $ $ 5. Public assistance, welfare payments $ $ $ 6. Alimony, child support, other periodic allowances $ $ $ 7. Regular pay, special pay and allowances of members of the Armed Forces $ $ $ 8. Other $ $ $ Subtotal: Monthly Earned Income $ Total Monthly Earned Income x 12 = $_______________ Total Annual Household Gross Earned Income EXHIBIT 3     City Council 18 – 291 10/15/2024 Tenant Income Verification Form Page 3 Santa Ana, California August 8, 2014 TENANT INCOME VERIFICATION FORM Monthly Gross Income * List All Sources of Income of All Household Members Living in the Inclusionary Unit Part 2: Investment Income Head of Household Other Adult Household Members Total Household Investment Income 1. Interest paid on Bank and Savings accounts $ $ $ 2. Dividends and other payments from stocks and bonds $ $ $ 3. Income from real property (i.e. rental property) $ $ $ 4. Other (describe) $ $ $ Subtotal: Monthly Investment Income: $ Total Monthly Investment Income x 12 = $_______________ Total Annual Household Investment Income *Note: The following items are not considered income: casual or sporadic gifts; amounts specifically for or in reimbursement of medical expenses; lump sum payments such as inheritances, insurance payments, capital gains and settlement for personal or property losses; educational scholarships paid directly to the student or educational institution; special pay to a serviceman head of family away from home and under hostile fire; relocation payments under federal, state or local law; foster child care payments; value of coupon allotments for purpose of food under Food Stamp Act of 1964 which is in excess of amount actually charged the eligible household; payments received pursuant to participation in the following programs: VISTA, Service Learning Programs, and Special Volunteer Programs, SCORE, ACE, Retired Senior Volunteer Program, Foster Grandparent Program, Older American Community Services Program, and National Volunteer Program to Assist Small Business Experience. EXHIBIT 3     City Council 18 – 292 10/15/2024 Tenant Income Verification Form Page 4 Santa Ana, California August 8, 2014 TENANT INCOME VERIFICATION FORM Assets ** List the Current Value of All Assets of All Household Members Living in the Inclusionary Unit If the Asset generates income, that income must be specified In Part 2 above Head of Household Other Adult Household Members Total Value of Assets Value Value 1. Bank and Savings accounts $ $ $ 2. Stocks and bonds $ $ $ 3. Real property (i.e. rental property) $ $ $ 4. Other (describe) $ $ $ Total Asset Value $______________________ **Note: Necessary items, such as furniture and automobiles, used for personal use are excluded from household assets. Collections of items for hobby, investment or business purposes must be included in household assets. If the total value of household assets exceeds $5,000, the calculation of the household’s annual income shall include the greater of the actual amount of income, if any, derived from all of the household assets; or 10% of the total value of the assets. EXHIBIT 3     City Council 18 – 293 10/15/2024 Tenant Income Verification Form Page 5 Santa Ana, California August 8, 2014 TENANT INCOME VERIFICATION FORM If the total asset value exceeds $5,000, perform the calculations in the following table. If the total asset value is less than $5,000, the amount of investment income to be included in annual household income is $0. Calculation of Investment Income to be Included in Annual Household Income 1. Total Annual Household Investment Income $ 2. Total Asset Value $ x 10% $ The Greater of #1 or #2 = Investment Income to be Included in Annual Household Income $___________ Calculation of the Household’s Total Annual Income Total Annual Household Gross Earned Income $ Total Investment Income to be Included in Annual Household Income $ Total Household Income $ Documentation Attach True Copies of the Relevant Documents Listed Below Paycheck stubs from two most recent pay periods Bank/Savings account verification Employment verification Self-employment verification Income tax return Unemployment verification Social security verification Welfare verification Alimony/child support verification Disability income verification Other (Describe) EXHIBIT 3     City Council 18 – 294 10/15/2024 Affidavit Page 6 Santa Ana, California August 8, 2014 AFFIDAVIT This Affidavit is made with the knowledge that it will be relied upon by the _____________ City of Santa Ana, our landlord and the owner of our apartment building, to determine maximum income for eligibility. (I/we) warrant that all information set forth in this document is true, correct and complete and based upon information (I/we) deem reliable and based upon such investigation as (I/we) deemed necessary. (I/We) acknowledge that (I/we) have been advised that the making of any misrepresentation or misstatement in this affidavit will constitute a material breach of (my/our) rental agreement with the property owner to rent the unit and will additionally enable the property owner to initiate and pursue all applicable legal and equitable remedies with respect to the unit and to me/us. (I/We) do hereby swear under penalty of perjury that the foregoing statements are true and correct and that this affidavit has been executed as of the date specified below by each adult member of the household which intends to occupy an Inclusionary Unit located at ______________________ ,Santa Ana, California. Signature Date Printed Name Executed at __________________________________, Santa Ana, California Signature Date Printed Name Executed at __________________________________, Santa Ana, California EXHIBIT 3     City Council 18 – 295 10/15/2024 EXHIBIT C ANNUAL TENANT RECERTIFICATION EXHIBIT 3     City Council 18 – 296 10/15/2024 Annual Tenant Recertification Form Page 1 Santa Ana, California August 8, 2014 ANNUAL TENANT RECERTIFICATION CITY OF SANTA ANA AFFORDABLE RENTAL HOUSING PROGRAM Date: Tenant Name: Unit Address: Dear __________________: In accordance with the requirements imposed by the City of Santa Ana (City), and your lease, the City requires that we review your income and family composition every year. To complete our review, the Property Owner or Property Manager will set up a meeting with you to receive the necessary information. When you attend the meeting with the Property Owner or Property Manager you must bring documents that verify the income of all the adult members of your household. This information can include income tax returns, employment verification, wage statements, interest statements, and/or unemployment compensation statements. Cooperation with the recertification requirement is a condition of continuing tenancy in an Inclusionary Unit. You must report the required information to enable the Property Owner to process the recertification by Month/Day. Sincerely, Property Manager / Property Owner EXHIBIT 3     City Council 18 – 297 10/15/2024 EXHIBIT D ANNUAL RENTAL HOUSING COMPLIANCE REPORT EXHIBIT 3     City Council 18 – 298 10/15/2024 Project:Date:Address:Reporting Period:Total # of Units in the Project:# of Affordable Units:Very‐Low Income UnitsCompliance Report Completed By:Low Income UnitsPhone Number:Unit #HouseholdNameHouseholdSizeHouseholdIncome# ofBedroomsGrossRentUtilityAllowanceNetRentDate 1stOccupiedDate of LastIncomeRecertificationIncomeRestriction(Very‐Low or Low)COMPLIANCE REPORTANNUAL RENTAL HOUSING COMPLIANCE REPORTPrepared by: Keyser Marston Associates, Inc.File name: Exhibit D ‐ Annual Rental Housing Compliance.xlsxPage 1 EXHIBIT 3     City Council 18 – 299 10/15/2024 Human Resources www.santa-ana.org/human-resources Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and Service Employees International Union Local 721 (SEIU) AGENDA TITLE Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU) RECOMMENDED ACTION Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. 2024-XXX, 2024-XXX, and 2024-XXX). •Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025 •First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025 •First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025 GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The City Council approved the three MOUs with provisions allowing employees to cash out vacation leave at two designated pay periods each year: July 1 and/or December 15. The current language would result in employees receiving vacation cashed out in January of next year rather than in December of this year as intended by both parties. Accordingly, the language is being adjusted to match the original intent of both sides and allow employees who cash out vacation in December to receive their money in the same calendar year. •Confidential Association of Santa Ana (CASA), Article 10.0, approved on July 18, 2023     City Council 19 – 1 10/15/2024 Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and Service Employees International Union Local 721 (SEIU) June 18, 2024 Page 2 4 6 0 3 •Santa Ana Management Association (SAMA), Article 9.0, approved on June 6, 2023 •Service Employees International Union Local 721 (SEIU). Article 9.0, approved on June 6, 2023 This change was requested by an employee group. The City has met and conferred with each of the affected labor groups and they agree with this change. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no additional fiscal impact associated with this action. EXHIBIT 1. Second Amendment to the Memorandum of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana 2. First Amendment to the Memorandum of Understanding between the City of Santa Ana and the Santa Ana Management Association 3. First Amendment to the Memorandum of Understanding between the City of Santa Ana and the Service Employees International Union Local 721 Submitted By: Lori Schnaider, Executive Director of Human Resources Approved By: Alvaro Nuñez, City Manager     City Council 19 – 2 10/15/2024     City Council 19 – 3 10/15/2024     City Council 19 – 4 10/15/2024     City Council 19 – 5 10/15/2024     City Council 19 – 6 10/15/2024     City Council 19 – 7 10/15/2024     City Council 19 – 8 10/15/2024     City Council 19 – 9 10/15/2024     City Council 19 – 10 10/15/2024     City Council 19 – 11 10/15/2024 Human Resources www.santa-ana.org/human-resources Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Property Restoration Services AGENDA TITLE Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an amendment to the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not-to-exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The City currently has an existing agreement with Sunny Hills Associates, Inc. through the Human Resources Department to provide property restoration and repair services to City property after an incident. The current contract expires on March 31, 2026. Staff recommends approval of an amendment to the agreement with Sunny Hills Associates, Inc. in order to increase the total amount of the agreement by $50,000, for a total of $100,000. Recommendation for increase is based on year over year increase in cost of labor and materials needed to remediate and restore property. As City-owned infrastructure gets older, there is a greater need for on-going property remediation and restoration services. Services provided by vendor include cleaning up and drying out flooded property, mold testing, emergency boarding of broken windows and doors, sewage extraction and disinfection of affected areas, and removal of contaminated property and rebuild. The contract requires Sunny Hills Associates, Inc. to pay prevailing wages. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action.     City Council 20 – 1 10/15/2024 Property Restoration Services October 15, 2024 Page 2 4 5 8 2 FISCAL IMPACT Funding is available in the current FY 2024-2025 budget in the following account: Accounting Unit – Account Number Fund Description Accounting Unit – Accounting Description Amount 080009051 - 62300 Liability & Property Insurance Contract Services – Professional $50,000 EXHIBIT(S) 1. First Amendment Submitted By: Lori Schnaider, Executive Director Human Resources Approved By: Alvaro Nuñez, City Manager     City Council 20 – 2 10/15/2024     City Council 20 – 3 10/15/2024 Library www.santa-ana.org/library Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Children’s Interactive Exhibits for the Main Library Renovation Project AGENDA TITLE Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24-107) (Project No. 25-1380) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1-year extension (Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Santa Ana Public Library is being reimagined as a destination for hands-on, interactive programming for the entire family. A key element of this transformation is ensuring that children in the community have opportunities to learn through play beginning at a very young age. Therefore, as part of the Main Library Transformation Project, the Library Services Agency will install a variety of custom museum-style exhibits in the Children’s Area. The exhibits will have multi-generational appeal to children and caregivers of all ages. Families will have the ability to engage with an immersive, garden-themed environment that includes spinning gears, matching dials, sensory crawling areas, spinning blocks, light-up memory games, magnetic words, STREAM activity table, an imaginative play boat, dimensional wall murals, and a Rube Goldberg inspired ball run interactive. To ensure the exhibits are designed, fabricated, and installed to meet the City and community’s needs, Request for Proposals (RFP) No. 24-107 was issued on August 22, 2024 on the City’s online bid management and publications system.     City Council 21 – 1 10/15/2024 Children’s Interactive Exhibits for the Main Library Renovation Project October 15, 2024 Page 2 4 6 0 6 A summary of vendor participation and results is as follows: 2,240 Vendors notified 3 Santa Ana vendors notified 63 Vendors downloaded the RFP packet 4 Proposals received 0 Proposals received from Santa Ana vendors Proposals were solicited, opened on September 5, 2024, and evaluated. Four proposals were submitted by the RFP deadline and two were determined to be responsive to the specifications and City’s requirements. The proposals submitted by Formula D, LLC and S2 Associates Inc. were deemed non-responsive as they did not include all required documentation. Based on the criteria outlined in the RFP, the following summarizes the responding firms and their rankings: The selected Proposer demonstrated a wide breadth of creative design work and experience related to children’s exhibits; provided examples of unique and innovative large-scale exhibit installations completed specifically for public libraries; and included exceptional references from a diverse set of clients that included a public library, science center, and children’s museum. Following Council approval, Ravenswood Studio, Inc. will proceed with design detailing and fabrication to ensure that installation of the exhibits coordinates appropriately with the overall construction schedule. The Library Services Agency requests the provision to extend the agreement for one additional year after the initial contract term in the case of any unforeseen construction or exhibit installation delays. Construction of the Main Library Renovation Project is anticipated to be complete in April 2026. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding for Project No. 22-1380 was appropriated in the prior fiscal year and was presented to City Council as part of the City’s carry forward of unspent amounts from FY 2023-24 to FY 2024-25. Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carry-overs to FY 2025- Firm Location Rank Ravenswood Studio, Inc.Lincolnwood, IL 1 EXP Studios Providence, RI 2     City Council 21 – 2 10/15/2024 Children’s Interactive Exhibits for the Main Library Renovation Project October 15, 2024 Page 3 4 6 0 6 26. Part of the available budget will be reallocated from Project No. 22-1380 to Project No. 25-1380 to fund this contract. The proposed contract authorizes staff a maximum of 10% in contingencies for change orders. Staff will return to the City Council for authorization and appropriation of additional contingency if necessary. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount 2024-2025 (25-1380) 01111017- 66200 General Fund Library Service Enhancement, Buildings & Building Improvements $937,788 EXHIBIT(S) 1. Agreement with Ravenswood Studio, Inc. Submitted By: Brian Sternberg, Executive Director of Library Services Approved By: Alvaro Nuñez, City Manager     City Council 21 – 3 10/15/2024 Page 1 of 9 #433759v1 CITY OF SANTA ANA AGREEMENT WITH RAVENSWOOD STUDIO, INC., TO PROVIDE DESIGN-BUILD SERVICES FOR LIBRARY CHILDREN’S EXHIBITS THIS AGREEMENT is made and entered into on this 15TH day of October, 2024 by and between Ravenswood Studio, Inc., an Illinois corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On August 22, 2024, the City issued Request for Proposal No. 24-107 (“RFP), by which it sought a contractor to provide design, fabrication, and installation services for the Main Library Children’s Area Exhibits for the development of a series of nature-themed, interactive educational exhibits and dimensional murals that will be installed in the Children’s Library. B.Contractor submitted a timely and responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-107, which is incorporated by reference as though fully set forth herein. C.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Contractor shall perform the services that were described in the scope of work that was included in RFP No. 24-107 and attached herein as Exhibit A. Contractor’s proposal is incorporated in full by reference as though fully set forth herein. 2.COMPENSATION a.City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed Nine Hundred Thirty-Seven Thousand, Seven Hundred Eighty-Eight and 00/100 Dollars ($937,788). This amount includes the base amount of $852,535 and a ten percent (10%) contingency amount of $85,253 for additional services, as required in writing, and at the sole discretion of the City. b.Payment milestones provided in Exhibit B shall be submitted as invoices to the City     City Council 21 – 4 10/15/2024 Page 2 of 9 #433759v1 for review and approval for payment, pursuant to Section 2.c., below. c.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor’s account(s) with financial institutions. d.Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3.TERM This Agreement shall commence on the date first written above with a term until December 31, 2026 with the option for the City to grant up to a one-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within     City Council 21 – 5 10/15/2024 Page 3 of 9 #433759v1 the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Contractor. a. Minimum Scope and Limit of Insurance (1) Commercial General Liability (CGL). Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. (2) Automobile Liability (AL). ISO Form Number CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. (3) Workers’ Compensation. As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Contractor has no employees and signs request to waive such insurance. (4) Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. (5) Broader Coverage. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Self-Insured Retentions. Self-insured retentions must be declared to and approved by City. At the option of City, Contractor shall cause its insurer(s) to reduce or eliminate such self-insured retentions as respects City, its City Council, officers, officials, employees, agents and volunteers; or Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. c. Other Insurance Provisions     City Council 21 – 6 10/15/2024 Page 4 of 9 #433759v1 The above required insurance policies are to contain or be endorsed to contain the following provisions: (1) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL, AL, and Professional Liability policies with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. (2) Waiver of Subrogation. Contractor’s insurance company(ies) agree(s) to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which may arise from work performed by Contractor under this Agreement. This provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (3) Primary Coverage. For any claims related to this contract, the Contractor’s insurance coverage shall be primary and any insurance or self-insurance maintained by City, its City Council, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. (4) Severability of Interest (Cross-Liability). A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. (5) Notice of Cancellation. Insurance policy(ies) herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. (6) Certificate Holder. The Certificate Holder on each Evidence of the Insurance certificate shall be: City of Santa Ana, Attention: Risk Management Division, 20 Civic Center Plaza, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. d. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.     City Council 21 – 7 10/15/2024 Page 5 of 9 #433759v1 e. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. f. Verification of Coverage. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. g. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and     City Council 21 – 8 10/15/2024 Page 6 of 9 #433759v1 employees against any and all liability, including cost s, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not appl y to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,     City Council 21 – 9 10/15/2024 Page 7 of 9 #433759v1 promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or     City Council 21 – 10 10/15/2024 Page 8 of 9 #433759v1 remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Library Services Director City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702 To Contractor: Ravenswood Studio, Inc. Attn: Mark Ewing, COO 6900 N. Central Park Ave. Lincolnwood, IL 60712     City Council 21 – 11 10/15/2024 Page 9 of 9 #433759v1 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney By: Brandon Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL: Brian Sternberg Executive Director Library Services Agency Mark Ewing Chief Operating Officer     City Council 21 – 12 10/15/2024 EXHIBIT A SCOPE OF SERVICES     City Council 21 – 13 10/15/2024 CITY OF SANTA ANA Contractor shall perform services as set forth below for approved conceptual designs. 1.Contractor shall furnish all expertise, labor, supervision, materials, equipment, and resources to provide complete services for this project. The work shall be conducted in coordination and collaboration with City staff, the architect, construction manager, general contractor, and other stakeholders. 2.Attend informational meetings with the City and architect to understand the overall Library design and function 3. Provide concept narrative and preliminary budget based on concept drawings 4.Prepare conceptual and final design drawings/renderings for all elements including exhibit lighting and infrastructure requirements 5.Prepare renderings and/or models illustrating key components of the exhibits 6.Provide design and fabrication schedule 7.Provide production-ready art files 8.Coordinate client review of illustration art and graphic designs, including facilitation of feedback with the City 9.Provide fabrication of exhibits, including use of materials and design that provides for longevity and reasonable maintenance needs 10.Provide delivery and installation of exhibits and testing to ensure all exhibits function as intended 11.Ensure coordination of exhibits with general contractor for all construction work to be performed in the Children’s Area 12.Provide a complete set of shop drawings for all fabricated elements and as-builts if required by changes during fabrication 13.Provide one month or more (if needed) of storage should there be delays in facility completion after fabrication begins 14.Provide final walkthrough inspection with City and stakeholders 15. Provide post installation support, long-term maintenance manuals/schedules, and warranty of product Note: Construction of the overall tenant improvement project is expected to be complete in March 2026. Contractor should anticipate completing design by early 2025, with installation of Children’s Exhibits occurring on or about January/February 2026. All dates are tentative and subject to change. EXHIBIT I SCOPE OF SERVICES RFP 24-107 MAIN LIBRARY CHILDREN'S EXHIBITS Page 17 of 40     City Council 21 – 14 10/15/2024 CITY OF SANTA ANA A. Area 1: Elementary 1. Spinning Gears Interactive This exhibit should offer theme and age-appropriate interactive gears that children can spin with the goal of developing fine and gross motor skills. Using clear plexiglass surfaces, children will gain an understanding of how gears turn and simple machines operate. 2. Interactive Matching Game This exhibit should offer interactive ways for children and families to correctly match garden and animal related pictures and themes or invent new combinations. Activities may use rotating discs to match pictures of different animals as they develop through their life cycles. 3. Nature-Themed Interactive Light Game Exhibit to be modeled after the Simon game, with light up buttons. Children can learn to repeat patterns and challenge their memory. 4. Magnetic Word Activity Exhibit should be designed with the intent of promoting imagination, literacy and an interest in writing, while connecting with the garden and nature themed space. Children and caregivers will utilize magnetized words and/or letters to express themselves while in close proximity to books and other library materials. 5. Create-A-Character Exhibit should include stacked blocks that can be spun to create different characters related to the overall garden and nature theme. Similar to the matching game, this exhibit allows children to explore different combinations of shapes, patterns and designs that assist in developing both logic skills and creativity at once. B. Area 2: Toddlers & Infants 1. Interactive Toddler and Infant Activity Area A variety of exhibits and spaces that include developmentally appropriate learning activities: a. Specialized seating nooks that are safe for small children b. Safe/padded crawling and play areas developed specifically for toddlers and infants that help immerse children within the themed environment. c. Opportunities to learn about colors and shapes, especially those that appear in gardens and nature frequently. d. Additional opportunities for the use of magnets to create or “plant” a garden. EXHIBIT I-A EXHIBIT DESCRIPTION RFP 24-107 MAIN LIBRARY CHILDREN'S EXHIBITS Page 18 of 40     City Council 21 – 15 10/15/2024 CITY OF SANTA ANA C. Zone 3: Multigenerational 1. Rube Goldberg Inspired Ball Run Interactive Incorporates design elements relating to the garden and nature theming of the space. Children will use this ball run to learn about nature while also gaining an understanding of STEM principles such as the conservation of energy and momentum, and how forces are important in engineering. The exhibit will operate by twisting a series of moving knobs or handles that allow children and people of all ages to choose various paths to explore. 2. Themed Endcaps Interactive play opportunities mounted to the ends of children’s shelving units that utilize small- scale learning activities that compliment the overall theme of the space. 3. STREAM Activity Table This custom table is designed to support numerous uses: from a platform for building activities, to a writing surface, to an all-purpose children’s makerspace table, this specialized table will become an area of creativity and imagination. The unique form and attractive design will draw multigenerational usage and encourage collaboration and facilitate STREAM learning. 4. Boat Exhibit This exhibit will consist of a large boat for children to engage in imaginative play, STEM learning, and the development of fine and gross motor skills. The concept of the boat will be such that children and their caretakers can imagine that they are navigating a ship down a river while exploring their natural surroundings. RFP 24-107 MAIN LIBRARY CHILDREN'S EXHIBITS Page 19 of 40     City Council 21 – 16 10/15/2024 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable     City Council 21 – 17 10/15/2024 City Of Santa Ana - Library Services Agency Santa Ana Library 1 | Design Detailing • Luci Creative will work with Ravenswood Studio through installation of the Santa Ana Library Children’s Area play and theming to ensure effective translation from design intent to fabrication. • See attached SOW from Luci Creative for added breakdown of Fee and Reimbursable Allowance 2 | 1.1 Spinning Gears Interactive • One Spinning Gears Interactive with a rounded top, overall size approx. 3'-8 9/16" wide x 7'-2 5/8" high. Flat wheel to spin total of four gears with the top sun comprised of two layers with the face being stationary. Painted finish on gears, clear acrylic cover as rendered. Includes prototyping time for wheel size as needed. Total of 2 printed graphics on acrylic, three printed graphics on 1/2" ply or Apple ply. NOTE: Acrylic is priced as standard for cost and availability. 3 | 1.2 Image Dial Match • One 1'-6" diameter and one 1'-5/8" diameter wood discs stacked on top of each other with printed insects to be mounted on the facility wall. Each disk will spin independently and include visible fasteners. 4 | 1.3 Butterfly Interactive • One butterfly interactive approx. 4' wide x 2'-10 3/8" high x 2" thick approx. with several layers of stacked Apply ply or similar with a painted finish and sides. Unit will have four large light-up buttons embedded in the "wings" that will light up in a pattern and challenge participants to replicate the pattern similar to the popular, 'Simon' game. 5 | 1.4 Magnetic Words & Book Shelving • One unit with two curved walls overall size 13'-6 13/16" wide x 6' high x 10" deep with a clear-coated plywood on face, green paint on sides, three book alcoves with a mint-green Valchromat composition with 2" deep stacked plywood framing painted a darker green. • One updatable frame for 8.5" x 11" with print paper mounted on the wall; • One right side wall quadrant 6'-8 1/2" wide to be a magnetic surface with green color; • Fifty magnetic strips printed with a printed word in three languages, each approx. 5" wide x 1" high. • Three sets of spare magnets 6 | 1.5 Build-A-Character • One unit overall 1'-10 1/8" wide x 1'-7 1/8" deep x 4'-2" high to contain four 10" cubes with individual printed illustrations on all 4 side faces of each block. Top and bottom caps to have radiused corners with a natural plywood and clear coat. Includes center shaft and internal resistance so cubes won't spin freely. Includes prototyping time. $103,865.00 $34,135.00 $8,680.00 $20,525.00 $30,000.00 $26,660.00 9/13/2024 6900 N. Central Park Avenue, Lincolnwood, IL 60712 | P: (847) - 679 - 2800 | F: (847) - 679 - 2805 9/13/2024 | P.2     City Council 21 – 18 10/15/2024 7 | 1.6 Growing Garden Bench • One padded bench approx. 6' wide x 1'-9" deep x 1'-6" deep with a padded vinyl cushion, clear-coated plywood side of bench; • Two vinyl printed and applied graphics per matrix 8 | 1.7 Dimensional Appliques • Twenty eight CNCed and printed graphics on Apply ply or 1/2" plywood. • Includes fabrication of wall unit behind elements 1.1, 1.2, 1.3, and 1.5. 9 | 2.1 Color Wheels Interactive • One Color Wheel Interactive unit approx. 14'-10" long x 7" deep x 4" high with clear coated plywood construction, clear acrylic face and backing panel, lighting allowance, three 2'-4" color wheels with printed gradient on clear acrylic and a solid backer, knob with some internal resistance, prototyping time. • Thirteen graphics - four prints on acrylic, balance to be hand painted. NOTE: All elements to be under 5'-0" to avoid structural review. 10 | 2.2 Build-A-Garden Interactive • Forty eight contour-cut direct prints on vinyl magnets of varying sizes. • Metal backing wall panels with stem and leaf art to provide starting point for magnet placement • Three sets of spare magnets 11 | 2.3 Bunny Nook • One bunny seating nook approx. 5'-6" wide x 2' deep x 6'-6" high with a 2" thick vinyl-wrapped cushion bottom half of bench with painted curve on top half. This is a change for durability and installation of the vinyl cushion. 12 | 2.4 Sapling Crawler • One giant tree sapling with a base crawling area. with a tree structure approx. 7'-2 1/4" high with six buy-out leaves, base round platform approx. 6" high with buy-out foam platforms, ramps stairs. Base to include 10 (4 implemented at a time) textured pads; • Two hand-painted graphics. Note: 12 - 14 week lead time for the HABA leaves. Note: Replacement for HABA flooring elements to be selected during fabrication as designed elements have been discontinued. Note: Does not include engineering review. If final design requires engineering review this will be handeled as a CO with costs based on the final design. 13 | 2.5 Dimensional Murals • Nine hand-painted, CNCed graphics on 1/2" Apply ply or plywood. • Arches of sealed raw plywood or painted finish applied to facility wall. 14 | 3.1 STREAM Activity Table • One stream table with plywood construction and clear coat, black toe kick, two locking side doors, up light table top with milk acrylic face, Lego partitions atop milk acrylic that can be removed as needed. Overall size is 7'-8" wide x 3'-5 1/4" deep x 2'-9" high with black toe kick. $22,450.00 $29,010.00 $6,335.00 $61,640.00 $55,315.00 $10,235.00 $19,155.00 $48,750.00 6900 N. Central Park Avenue, Lincolnwood, IL 60712 | P: (847) - 679 - 2800 | F: (847) - 679 - 2805 9/13/2024 | P.3     City Council 21 – 19 10/15/2024 15 | 3.2 Play Boat • One 2-part boat with the stern at 2'-3 7/16" wide x 4'-7 5/8" wide x 3'-4" high with painted plywood and curved structure as rendered. Includes sensory wall panels. Bow to be 3'-10 1/4" wide x 4'-7 5/8" wide x 5'-1/2" high with CNCed figurehead, two wheels, halo with switches, levers and buttons in natural plywood. Top mast to be brown and green painted with CNCed plywood construction; • Two CNCed and hand-painted graphics on 1/2" ply or Apple ply. Note: Does not include engineering review. If final design requires engineering review this will be handeled as a CO with costs based on the final design. 16 | 3.3 Burrow Ball Run Interactive • Ball run Interactive budget per design; • Three hand-painted graphics on 1/2" ply or Apply ply; one large graphic applied to acrylic. Note: Does not include engineering review. If final design requires engineering review this will be handeled as a CO with costs based on the final design. 17 | 3.4 Themed End Caps • Budget for buy-out HABA or similar wall panel interactives. 18 | 3.5 Dimensional Appliques • Thirty five graphics to be CNCed and hand painted on 1/2" ply or Apple ply and mounted to exhibitry. 19 | Site Survey • Site survey to confirm existing conditions. 20 | Trucking • Dedicated trucking including return shipment for tools and equipment. • Client will be charged actuals at no mark up. 21 | Performance Bond • Performance Bond per project requirements. 22 | Project Assumptions • This proposal is based on project completion by the end of Q1 2026. See detailed project schedule for specific completion date. Extending the project completion past this date may incur labor or material escalation costs. • The provided schedule is tentative and must be confirmed and aligned to the facility construction schedule that currently has a March 10, 2026 completion date. This will allow for Fabrication to complete in time for a coordinated installation when the facility is ready to accept materials for installation. We are prepared to move the Project Completion date to align with the facility construction schedule. • In the event that, after Fabrication begins, there are delays in facility readiness that require the exhibit materials to be stored for more than 1 month before installation, storage charges may be billed to the project. • This proposal includes a complete set of shop drawings for all fabricated elements and as-builts if required by changes during fabrication. • At the conclusion of installation, an Operations and Maintenance manual will be provided and staff training as part of project closeout. PROPOSAL TOTAL: Proposal Total: $3,600.00 $13,500.00 $12,500.00 $0.00 $70,775.00 $222,450.00 $4,205.00 $48,750.00 $852,535.00 6900 N. Central Park Avenue, Lincolnwood, IL 60712 | P: (847) - 679 - 2800 | F: (847) - 679 - 2805 9/13/2024 | P.4     City Council 21 – 20 10/15/2024 Payment Terms: Down Payment:Due upon signed proposal Fabrication Start Due upon start of fabrication Fab Progress Due upon 50% fabrication complete Fab Progress Due upon 75% fabrication complete Fab Complete Due upon Fabrication complete and prep for shipping Final Payment:At project completion Project: Santa Ana Library Client Acceptance & Approval: Ravenswood Acceptance & Approval: Michael Shapiro - President, Ravenswood Studio, Inc. Title Date Date PO Number Bid#:102-9753 Other Estimator:mark@ravenswoodstudio.com Deposits and final payments should be submitted to: Ravenswood Studio 6900 N. Central Park Ave., Lincolnwood, IL 60712 Electronic Payments use Account #: 3806399278 | Routing # (ACH): 071925444 | Routing # (W/T): 071925444 | Wintrust Bank 10%$85,253.50 20%$170,507.00 9/13/2024 20%$170,507.00 10%$85,253.50 20%$170,507.00 20%$170,507.00 6900 N. Central Park Avenue, Lincolnwood, IL 60712 | P: (847) - 679 - 2800 | F: (847) - 679 - 2805 9/13/2024 | P.5 See Agreement signature block     City Council 21 – 21 10/15/2024 City of Santa Ana Agreement_Ravenswood Studios (10.15.24 CCM) UNSIGNED Final Audit Report 2024-09-24 Created:2024-09-23 By:Dylan Dario (ddario@santa-ana.org) Status:Signed Transaction ID:CBJCHBCAABAAcTy0oa9ijzQJXEIagNfMTR4Q4N2gcyJ7 "City of Santa Ana Agreement_Ravenswood Studios (10.15.24 CCM) UNSIGNED" History Document created by Dylan Dario (ddario@santa-ana.org) 2024-09-23 - 3:01:45 PM GMT Document emailed to Brian Sternberg (bsternberg@santa-ana.org) for signature 2024-09-23 - 3:01:51 PM GMT Email viewed by Brian Sternberg (bsternberg@santa-ana.org) 2024-09-23 - 6:27:14 PM GMT Document e-signed by Brian Sternberg (bsternberg@santa-ana.org) Signature Date: 2024-09-23 - 6:28:04 PM GMT - Time Source: server Document emailed to Mark Ewing (mark@ravenswoodstudio.com) for signature 2024-09-23 - 6:28:06 PM GMT Email viewed by Mark Ewing (mark@ravenswoodstudio.com) 2024-09-24 - 12:40:31 PM GMT Document e-signed by Mark Ewing (mark@ravenswoodstudio.com) Signature Date: 2024-09-24 - 12:46:33 PM GMT - Time Source: server Agreement completed. 2024-09-24 - 12:46:33 PM GMT     City Council 21 – 22 10/15/2024 Police Department www.santa-ana.org/police Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Lease Amendment for Police Westend Substation AGENDA TITLE Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Santa Ana Police Department has operated the Westend Substation located at 3750 W. McFadden Avenue, Suite I, for over 20 years. In April of 2021, the Police Department entered into a lease agreement with Rio Vista West, LLC for this location for a period of one year, with two one year extensions, expiring on October 31, 2024. Presently, the Police Department wishes to amend the agreement to renew the lease for one additional year through October 31, 2025. The amendment contains an option to terminate the lease, without cause, at the eighth month (June 2025), with 60-day notice. The additional year includes a 5% increase in monthly rent for a total annual amount of $38,292. The amendment is necessary to continue operation of the Westend Office pending the completion of the Santa Anita Park renovation where the Police Department Westend Substation will be moving and be co-located with the Santa Anita Santa Ana Police Athletic and Activity League. This proposed one-year lease amendment allows the Police Department to continue its Community-Oriented Policing mission at the existing location with no interruption in services for up to an additional twelve months. The amendment will cover the period of November 1, 2024 through October 31, 2025.     City Council 22 – 1 10/15/2024 Lease Amendment for Police Westend Substation October 15, 2024 Page 2 4 6 1 9 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The current fiscal year funding is available in the FY 2024-25 budget and future fiscal year funding will be included in the proposed budget for City Council consideration as follows: Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit – Account No. Description Amount FY 24-25 (Nov.-June)01114420-62500 General Fund Field Operations, Rent Payments $25,528 FY 25-26 (July-Oct.)01114420-62500 General Fund Field Operations, Rent Payments $12,764 Total $38,292 EXHIBIT(S) 1. Existing Lease Agreement with Rio Vista West, LLC 2. First Amendment to Rio Vista West, LLC Lease Agreement Submitted By: Robert Rodriguez, Acting Police Chief Approved By: Alvaro Nuñez, City Manager     City Council 22 – 2 10/15/2024 REDINSURANCEMAYPROOCIWORKEED SEP 14 2021 CLERK OF COUNCIL N-2021-177 Pollte (G-14Q.wmL-r C0T•-f, SHOPPING CENTER LEASE- GROSS 1. Basic Provisions ("Basic Provisions"). 1. 1 Parties: This Shopping Center Lease ("Lease"), dated for reference purposes April 15, 2021, is made by and between Rio Vista West, LLC, a California Limited Liability Company ("Lessor") and The Santa Ana Police Department a division of the City of Santa Ana, a municipal corporation ("Lessee") (collectively the "Parties", or individually a "Party"). 1.2 Premises: That certain portion of the Shopping Center (as defined below), including all improvements therein or to be provided by Lessor under the terms of this Lease, commonly known by the street address of 3750 W. McFadden Avenue, Suite I, located in the City of Santa Ana, County of Orange, State of California, with zip code 92704, as outlined on Exhibit A attached hereto Premises"), deemed to be approximately 989 rentable square feet of floor area. In addition to Lessee's rights to use and occupy the Premises as hereinafter specified, Lessee shall have non-exclusive rights to use the Common Areas (as defined in Paragraph 2.7 below) as hereinafter specified, but shall not have any rights to the roof, exterior walls or utility raceways of the building containing the Premises ("Building") or to any other buildings in the Shopping Center. The Premises and the Building are situated within the Shopping Center known as Riverview West Marketplace. The Premises, the Building, the Common Areas and all other buildings and improvements within said Shopping Center, together with the land upon which they are located, are herein collectively referred to as the "Shopping Center." (See also Paragraph 2) 1.3 Term: Twelve (12) full calendar months ("Original Term"), commencing on November 1. 2021 Commencement Date") and ending October 31, 2022 ("Expiration Date"). (See also Paragraph 3) 1.4 ERF13' POSW5840W if the Piemi-sps aFe available, Lessee may have asH exelusive possess 0 on of the Premigeq EaFly Possession Date"). (See also PaFagFaphs 3.2 and A) 1.5 Base Rent: $2,865.00 per month ("Base Rent"), payable on the first day of each month commencing on November 1, 2021. (See also Paragraph 4 and Exhibit I) There are provisions in this Lease for the Base Rent to be adjusted. See Exhibit "I". 1.6 Percentage Rent Rate. N percent rtai n 4 of Gress °a-vrsles— r percentage.—q and the denemiaa.48r of y,hiph is the basis, subject to the b' Shopping iii) in the evesit Inessee pays sepaira4ely fef any item(s) deseFibed in Seetian 4.2 ( e.g., Lessee pays f F its own- 14VAG pfeventative maintenance), Lessee's Shafe for the item(s) that Lessee paid separately shall be zefe. in the event any, ether Imessee(s) in the Shopping Center pays sepaFat815' feF any item(s) (e.g., hessee(s) pays faf its own trash Faineval), the fefitabis AFR'a of such other Lessee's PFORI-kPq Sholl he R)Auded from the denominator when determining Lessee's Share for suoh iteffl(s. in the event that that 5izp, gfthp PFRmiqPq and.19F the Shopping CenteF afe modified dufing the term aftliis Lease, Lessor shall 18 MPFPhftntS' Association Annual Pues $_ per year ("MeFellOWS' AssBeiation Dues"). Lessee shall pay 1.9 Base Rent and Other Monies Paid Upon Execution: a) Base Rent: $2,865.00 h) Common Ares Operating E-xperrsesi _ c) Security Deposit: $.00 ("Security Deposit"). (See also Paragraph 5) d) h4-- a__ts' Asseeintion Dues: $ ferthe peried e) OtheFi for f) Total Due Upon Execution of this Lease: $2,865.00 1.10 Agreed Use: Police substation and for no other use without Lessor's prior written consent, which may be granted or withheld at Lessor's sole discretion and subject to the use restrictions attached Exhibit "H". (See also Paragraph 6) 1.11 Agreed Trade Name: Santa Ana Police Substation . (See also Paragraph 6) 1.12 Insuring Party. Lessor is the "Insuring Party". (See also Paragraph 8) 1.13 Real Estate Brokers: (See also Paragraph 15 and 25) a) Representation: The following real estate broker (the "Broker") and brokerage relationships exist in this transaction (check applicable boxes): X Williams Real Estate Management. Inc. represents Lessor. EXHIBIT 1     City Council 22 – 3 10/15/2024 b) Payment to Brokers: Upon execution and delivery of this Lease by both Parties, Lessor shall pay to the Broker for the brokerage services rendered by the Broker the fee agreed to in the attaehed-separate written agreement er if no such agr 1.15 Attachments. Attached hereto are the following, all of which constitute a part of this Lease: N/A an addendum X a site plan marked Exhibit A, depicting the Premises and Shopping Center; X a current set of the Sign Criteria for the Shopping Center marked Exhibit `B' ; NA a work letter marked Exhibit "C ; NA a Guaranty of Lease marked Exhibit "M X a Lessee Memorandum of Lease Term Commencement marked Exhibit "E" X an Estoppel Certificate marked Exhibit "F" X a current set of Rules and Regulations for the Shopping Center marked Exhibit "G'; X other (specify): a list of Exclusive Uses. marked Exhibit "H", Exhibit "I" 2. Premises. 2.1 Letting. Lessor hereby leases to Lessee, and Lessee hereby leases from Lessor, the Premises, for the tern, at the rental, and upon all of the terms, covenants and conditions set forth in this Lease. While the approximate square footage of the Premises may have been used in the marketing of the Premises for purposes of comparison, the Base Rent stated herein is NOT tied to square footage and is not subject to adjustment should the actual size be determined to be different. 2.2 Condition. Lessor shall deliver the Premises to Lessee in their "as -is, where -is, with all faults and defects srs esszee:reR[:ee'lSfef:alRR1 1[SR TR!'JSy!!ll.7S. 1 .... p 1 1S1ff1'InR.S}fIJRT.ISTSlRlR5I E[. , IMPRIMIS! all Mi RTlIZT, MH .     City Council 22 – 4 10/15/2024 occupancy of the Pfafflises, (d) it is net Felying Em any PepFesentation as to the, qiFe Rf the Prennisp's made by Brakers of Lessor, and (a) nelth thee, than a et forth in this Lease. 2.5 Lessee as Prior Owner/Occupant. The warranties made by Lessor in Paragraph 2 shall be of no force or effect if immediately prior to the Start Date Lessee was the owner or occupant of the Premises. In such event, Lessee shall be responsible for any necessary corrective work. 2.6 Vehicle Parking. Lessee shall not use and shall not permit its employees to use any parking spaces in the Shopping Center except for parking by vehicles that are no larger than full-size passenger automobiles or pick-up trucks, herein called Permitted Size Vehicles." Lessee shall permit its employees to only occupy those parking spaces, if any, as depicted as employee parking spaces on the Shopping Center site plan. Lessor may regulate the loading and unloading of vehicles by adopting Rules and Regulations as provided in Paragraph 2.9. No vehicles other than Permitted Size Vehicles may be parked in the Common Area without the prior written permission of Lessor. In addition: (a) Lessee shall not permit or allow any vehicles that belong to or are controlled by Lessee or Lessee's employees, suppliers, shippers, contractors or invitees to be loaded, unloaded, or parked in areas other than those designated by Lessor for such activities; (b) Lessee shall not service or store any vehicles in the Common Areas; and c) if Lessee permits or allows any of the prohibited activities described in this Paragraph 2.6, then Lessor shall have the right, without notice, in addition to such other rights and remedies that it may have, to remove or tow away the vehicle involved and charge the cost to Lessee, which cost shall be immediately payable upon demand by Lessor. 2.7 Common Areas - Definition. The term "Common Areas" is defined as all areas and facilities outside the Premises and within the exterior boundary line of the Shopping Center and interior utility raceways and installations within the Premises that are provided and designated by the Lessor from time to time for the general non-exclusive use of Lessor, Lessee and other Lessees of the Shopping Center and their respective employees, suppliers, shippers, customers, contractors and invitees, including parking areas, loading and unloading areas, trash areas, roadways, walkways, driveways and landscaped areas. 2.8 Common Areas - Lessee's Rights. Lessor grants to Lessee, for the benefit of Lessee and its employees, suppliers, shippers, contractors, customers and invitees, during the term of this Lease, the non-exclusive right to use, in common with others entitled to such use, the Common Areas as they exist from time to time, subject to any rights, powers, and privileges reserved by Lessor under the terms hereof or under the terms of any rules and regulations or restrictions governing the use of the Shopping Center. Under no circumstances shall the right herein granted to use the Common Areas be deemed to include the right to store any property, temporarily or permanently, in the Common Areas, nor to display merchandise or conduct sales in the Common Areas. Any such storage, display or sales shall be permitted only by the prior written consent of Lessor or Lessor's designated agent, as exercised in Lessor's sole discretion, which consent may be revoked at any time. In the event that any unauthorized storage or displays shall occur then Lessor shall have the right, without notice, in addition to such other rights and remedies that it may have, to remove the property and charge the cost to Lessee, which cost shall be immediately payable upon demand by Lessor. 2.9 Common Areas - Rules and Regulations. Lessor or such other person(s) as Lessor may appoint shall have the exclusive control and management of the Common Areas and shall have the right, from time to time, to establish, modify, amend and enforce reasonable rules and regulations ("Rules and Regulations") for the management, safety, care, and cleanliness of the grounds, the parking and unloading of vehicles and the preservation of good order, as well as for the convenience of other occupants or Lessees of the Building and the Shopping Center and their invitees. Lessee agrees to abide by and conform to all such Rules and Regulations, and shall use its best efforts to cause its employees, suppliers, shippers, customers, contractors and invitees to so abide and conform. Lessor shall not be responsible to Lessee for the non-compliance with said Rules and Regulations by other Lessees of the Shopping Center. 2.10 Common Areas - Changes. Lessor shall have the right, in Lessor's sole discretion, from time to time:     City Council 22 – 5 10/15/2024 a) To make changes or additions to the Common Areas, including, without limitation, changes in the location, size, shape and number of driveways, entrances, parking spaces, parking areas, loading and unloading areas, ingress, egress, direction of traffic, elevations, landscaped areas, signage, walkways and utility raceways; b) To use and close temporarily any of the Common Areas for the purpose of maintaining, repairing and altering the Shopping Center, so long as reasonable access to the Premises remains available, and to close temporarily any of the Common Areas to whatever extent is required in the opinion of Lessor's counsel to prevent a dedication of or the accrual of any rights of any persons or of the public to any of the Common Areas; c) To designate other land outside the boundaries of the Shopping Center to be a part of the Common Areas or to be entitled to use the Common Areas on a reciprocal basis; d) To add additional buildings and improvements to the Common Areas; and e) To do and perform such other acts and make such other changes in, to or with respect to the Common Areas and Shopping Center as Lessor may, in the exercise of sound business judgment, deem to be appropriate. 2.11 Common Areas - Promotional Events; Sidewalk Sales. Lessor reserves the right, from time to time, in Lessor's sole discretion, to utilize portions of the Common Areas for promotional events, which may include, but shall not be limited to, entertainment. Lessor further reserves the right, in Lessor's sole discretion, to permit any one or more Lessees of the Shopping Center to conduct the display and/or sale of merchandise from the sidewalks immediately adjacent to such Lessees' respective premises. 2.12 Common Areas - Remodeling. At any time during the Term, Lessor may remodel or expand, in any manner, the existing Shopping Center, which work may include, without limitation, the addition of shops and/or new buildings to the Shopping Center (collectively, "Remodeled Center"). If Lessor deems it necessary for construction personnel to enter the Premises in order to construct the Remodeled Center, Lessor shall give Lessee no less than 30 days prior notice and Lessee shall allow such entry. Lessor shall use reasonable efforts to complete any work affecting the Premises in an efficient manner so as not to interfere unreasonably with Lessee's business. Lessee shall not be entitled to any damages for any inconvenience or any disruption to Lessee's business caused by such work; provided, however, the Base Rent paid by Lessee for the period of the inconvenience shall be abated in proportion to the degree that Lessee's use of the Premises is impaired as reasonably determined by Lessor. 3. Term. 3.1 Term. The Commencement Date, Expiration Date and Original Term of this Lease are as specified in Paragraph 1.3. the Pduct of Lessee's business, ifTLessee tot..11y o... ..ball.. occupies he fe ' 6e Gona eRe}iii3 2-EBn.. "' av m oc-puR...-rc}R.S`cT^p" ^r...v' t^-in.-socx.+x.c E@m2nDateforan), reason (and fi F purposes hepe4l 'eeeupancy" shall iaelude, without limitation, Lessee's emsy onto the, premisag f eS.lSfllEls_TSJ RRIIIR_._Al T6TRrJlft6lR.lR T.lf!^rl fR JIRI lI T.RR7! _ net dPlk,RFFd y4hiii, 1.80 days after the Connueneeffleaf Date, this T page shall aummatinAN), tfffflinate unless b. reached between besseF and Lessee, ia wFifing. 3.4 Lessee Compliance. Lessor shall not be required to tender possession of the Premises to Lessee until Lessee complies with its obligation to provide evidence of insurance (Paragraph 8.5). Pending delivery of such evidence, Lessee shall be required to perform all of its obligations under this Lease from and after the Start Date, including the payment of Rent, notwithstanding Lessor's election to withhold possession pending receipt of such evidence of insurance.     City Council 22 – 6 10/15/2024 4. Rent. 4.1 Rent Defined. All monetary obligations of Lessee to Lessor under the terms of this Lease (except for the Security Deposit) are deemed to be rent ("Rent") 4.2 . a) "Common Areft Opunting Expenses" aFe defined, feF this IneRSe, iIIGHFFedPWPOSOSOfasalleSStS 135' bessap FelatiRg to the ewnership, operation, management, Fopair and feplaeemewt of the Shopping Center, meludifig, bilt Ftat limited to, the following! i) The operation, inEepairandmaintenanee, neat, elean, good order nn S.RRR.RnASle an S IRn17f:'+.TLR flRTJRl1 x1r-TJ Sn aenlElRRI IN I R1pf0V2kii@R kR anyg enmonth. b) if Lessep detpifflnines that the melhod Of prEwation of any iteii within Genijiien Area Operating Ex inequitable, , Lessor »yr. .».e.....—kt@R"f0.i m—usage ^"other—cquv`.,.___ considerations Any ___......,.. Area     City Council 22 – 7 10/15/2024 Rxpenses f6F these specific items, notwithstanding the pereemage set forth in Papagraph 1.7. As used herein, the tefat "Major Lessee" site!! mean a Lessee leasing at least 5,000 sqtiaFe feet of Fentable area within the Shopping Geatef, 4.3 Payment. Lessee shall cause payment of Rent to be received by Lessor in lawful money of the United States, without offset or deduction (except as specifically permitted in this Lease), on or before the day on which it is due. In the event that any invoice prepared by Lessor is inaccurate such inaccuracy shall not constitute a waiver and Lessee shall be obligated to pay the amount set forth in this Lease. Rent for any period during the term hereof which is for less than one full calendar month shall be prorated based upon the actual number of days of said month. Payment of Rent shall be made to Lessor at its address stated herein or to such other persons or place as Lessor may from time to time designate in writing. Acceptance of a payment which is less than the amount then due shall not be a waiver of Lessor's rights to the balance of such Rent, regardless of Lessor's endorsement of any check so stating. In the event that any check, draft, or other instrument of payment given by Lessee to Lessor is dishonored for any reason, Lessee agrees to pay to Lessor the sum of $25.00 in addition to any Late Charge and Lessor, at its option, may require all future Rent be paid by cashier's check. Payments will be applied first to accrued late charges and attorney's fees, second to accrued interest, then to Base Rent and Common Area Operating Expenses, and any remaining amount to any other outstanding charges or costs. 6. Use. 6.1 (a) Agreed Use; Agreed Trade Name. Lessee shall use and occupy the Premises only for the Agreed Use, and for no other use or purpose without Lessor's prior written consent, and Lessee shall operate at the Premises only under the Agreed Trade Name and under no other trade name without Lessor's prior written consent. Lessee shall not use or permit the use of the Premises in a manner that is unlawful, creates damage, waste or a nuisance, or that disturbs occupants of or causes damage to neighboring premises or properties. Other than guide, signal and seeing -eye dogs, Lessee shall not keep or allow in the Premises any pets, animals, birds, fish, or reptiles. Lessor shall not unreasonably withhold or delay its consent to any written request for a modification of the Agreed Use, or to the Agreed Trade Name, If Lessor elects to withhold consent, Lessor shall within 14 days after such request give written notification of same, which notice shall include an explanation of Lessor's objections to the change in the Agreed Use and/or Agreed Trade Name. b) Continuous Operation. Lessee shall continuously (i) operate and conduct the Agreed Use under the Agreed Trade Name within the entire Premises in a reputable manner and in conformity with industry standards of practice prevailing in the field of business ... c) Violations of Exclusive Use Rights. Lessee acknowledges that Lessor may grant, or may have previously granted, exclusive use rights to other Lessees of the Shopping Center and agrees that a material consideration to Lessor in entering into this Lease is Lessee's covenant to limit its use of the Premises to the Agreed Use under die Agreed Trade Name as set forth above. Lessee's violation of exclusive use rights granted to other Lessees of the Shopping Center will result in Lessor suffering irreparable harm and, therefore, in addition to all other rights and remedies available to Lessor, Lessor may seek to enjoin Lessee's breach of such covenant and Lessee shall be liable for any damages incurred or sustained by Lessor to such other Lessees whose exclusive use rights are breached by Lessee. In no event shall Lessor be liable to Lessee for any failure of any other Lessees of the Shopping Center to operate their businesses, or for any loss or damage that may be occasioned by or through the acts or omissions of other Lessees or third parties. d) Other Tenancies. Lessor reserves the absolute right to establish procedures to control other tenancies in the Shopping Center. Regardless of whether any specific Lessees are shown on any site plan attached hereto, Lessee does not rely on     City Council 22 – 8 10/15/2024 that fact, nor does Lessor represent that any specific Lessee or number or type of Lessees shall or shall not during the Term occupy any portion of the Shopping Center, nor does Lessee rely on any other Lessee operating its business in the Shopping Center at ally particular time or times. Further, no conduct by any Lessee, subLessee or other occupant of, or any customer of, or any supplier to or use of any portion of the Shopping Center shall constitute an eviction, constructive or otherwise, of Lessee from the Premises, and Lessee hereby waives any and all claims that it might otherwise have against Lessor by reason thereof. 6.2 Hazardous Substances. a) Reportable Uses Require Consent. The term "Hazardous Substance" as used in this Lease shall mean any product, substance, or waste whose presence, use, manufacture, disposal, transportation, or release, either by itself or in combination with other materials expected to be on the Premises, is either: (i) potentially injurious to the public health, safety or welfare, the environment or the Premises, (ii) regulated or monitored by any governmental authority, or (iii) a basis for potential liability of Lessor to any governmental agency or third party under any applicable statute or common law theory. Hazardous Substances shall include, but not be limited to, hydrocarbons, petroleum, gasoline, and/or crude oil or any products, by-products or fractions thereof. Lessee shall not engage in any activity in or on the Premises which constitutes a Reportable Use of Hazardous Substances without the express prior written consent of Lessor and tinnely compliance (at Lessee's expense) with all Applicable Requirements. Reportable Use" shall mean (i) the installation or use of any above or below ground storage tank, (it) the generation, possession, storage, use, transportation, or disposal of a Hazardous Substance that requires a permit from, or with respect to which a report, notice, registration or business plan is required to be filed with, any governmental authority, and/or (iii) the presence at the Premises of a Hazardous Substance with respect to which any Applicable Requirements requires that a notice be given to persons entering or occupying the Premises or neighboring properties. Notwithstanding the foregoing, Lessee may use any ordinary and customary materials reasonably required to be used in the normal course of the Agreed Use, ordinary office supplies (copier toner, liquid paper, glue, etc.) and common household cleaning materials, so long as such use is in compliance with all Applicable Requirements, is not a. Reportable Use, and does not expose the Premises or neighboring property to any meaningful risk of contamination or damage or expose Lessor to any liability therefor. In addition, Lessor may condition its consent to any Reportable Use upon receiving such additional assurances as Lessor reasonably deems necessary to protect itself, the public, the Premises and/or the environment against damage, contamination, injury and/or liability, including, but not limited to, the installation (and removal on or before Lease expiration or termination) of protective modifications (such as concrete encasements) and/or increasing the Security Deposit. b) Duty to Inform Lessor. if Lessee knows, or has reasonable cause to believe, that a Hazardous Substance has come to be located in, on, under or about the Premises, other than as previously consented to by Lessor, Lessee shall immediately give written notice of such fact to Lessor, and provide Lessor with a copy of any report, notice, claim or other documentation which it has concerning the presence of such Hazardous Substance. c) Lessee Remediation. Lessee shall not cause or permit any Hazardous Substance to be spilled or released in, on, under, or about the Premises (including through the plumbing or sanitary sewer system) and shall promptly, at Lessee's expense, comply with all Applicable Requirements and take all investigatory and/or remedial action reasonably recommended, whether or not formally ordered or required, for the cleanup of any contamination of, and for the maintenance, security and/or monitoring of the Premises or neighboring properties, that was caused or materially contributed to by Lessee, or pertaining to or involving any Hazardous Substance brought onto the Premises during the term of this Lease, by or for Lessee, or any third party. d) Lessee Indemnification. Lessee shall indemnify, defend and hold Lessor, its agents, employees, lenders and ground lessor, if any, harmless from and against any and all loss of rents and/or damages, liabilities, judgments, claims, expenses, penalties, and attorneys' and consultants' fees arising out of or involving any Hazardous Substance brought onto the Premises by or for Lessee, or any third party (provided, however, that Lessee shall have no liability under this Lease with respect to underground migration of any Hazardous Substance under the Premises from areas outside of the Shopping Center not caused or contributed to by Lessee). Lessee's obligations shall include, but not be limited to, the effects of any contamination or injury to person, property or the environment created or suffered by Lessee, and the cost of investigation, removal, renediation, restoration and/or abatement, and shall survive the expiration or termination of this Lease. No termination, cancellation or release agreement entered into by Lessor and Lessee shall release Lessee from its obligations under this Lease with respect to Hazardous Substances, unless specifically so agreed by Lessor in writing at the time of such agreement. e) Lessor Indemnification. Except as otherwise provided in paragraph 8.7, Lessor and its successors and assigns shall indemnify, defend, reimburse and hold Lessee, its employees and lenders, harmless from and against any and all environmental damages, including the cost of remediation, which are suffered as a direct result of Hazardous Substances on the Premises prior to Lessee taking possession or which are caused by the gross negligence or willful misconduct of Lessor, its agents or employees. Lessor's obligations, as and when required by the Applicable Requirements, shall include, but not be limited to, the cost of investigation, removal, remediation, restoration and/or abatement, and shall survive the expiration or termination of this Lease. f) Investigations and Remediation. Lessor shall retain the responsibility and pay for any investigations or remediation measures required by governmental entities having jurisdiction with respect to the existence of Hazardous Substances on the Premises prior to Lessee taking possession, unless such remediation measure is required as a result of Lessee's use of the Premises including "Alterations", as defined in paragraph 7.3(a) below), in which event Lessee shall be responsible for such payment. Lessee     City Council 22 – 9 10/15/2024 shall cooperate fully in any such activities at the request of Lessor, including allowing Lessor and Lessor's agents to have reasonable access to the Premises at reasonable times in order to carry out Lessor's investigative and remedial responsibilities. g) Lessor Termination Option. If a Hazardous Substance Condition (see Paragraph 9.1(e)) occurs during the term of this Lease, unless Lessee is legally responsible therefor (in which case Lessee shall make the investigation and remediation thereof required by the Applicable Requirements and this Lease shall continue in fall force and effect, but subject to Lessor's rights under Paragraph 6.2(d) and Paragraph 13), Lessor may, at Lessor's option, either (i) investigate and remediate such Hazardous Substance Condition, if required, as soon as reasonably possible at Lessor's expense, in which event this Lease shall continue in full force and effect, or (d) if the estimated cost to remediate such condition exceeds 12 times the then monthly Base Rent or $100,000, whichever is greater, give written notice to Lessee, within 30 days after receipt by Lessor of knowledge of the occurrence of such Hazardous Substance Condition, of Lessor's desire to terminate this Lease as of the date 60 days following the date of such notice. In the event Lessor elects to give a termination notice, Lessee may, within 10 days thereafter, give written notice to Lessor of Lessee's commitment to pay the amount by which the cost of the remediation of such Hazardous Substance Condition exceeds an amount equal to 12 times the then monthly Base Rent or $100,000, whichever is greater. Lessee shall provide Lessor with said fiords or satisfactory assurance thereof within 30 days following such commitment. In such event, this Lease shall continue in full force and effect, and Lessor shall proceed to make such remediation as soon as reasonably possible after the required funds are available. If Lessee does not give such notice and provide the required funds or assurance thereof within the time provided, this Lease shall terminate as of the date specified in Lessor's notice of termination. 6.3 Lessee's Compliance with Applicable Requirements. Except as otherwise provided in this Lease, Lessee shall, at Lessee's sole expense, fully, diligently and in a timely manner, comply with all Applicable Requirements, the requirements of any applicable fire insurance underwriter or rating bureau, and the recommendations of Lessor's engineers and/or consultants which relate in any manner to such Requirements, without regard to whether said Requirements are now in effect or become effective after the Start Date. Lessee shall, within 10 days after receipt of Lessor's written request, provide Lessor with copies of all permits and other documents, and other information evidencing Lessee's compliance with any Applicable Requirements specified by Lessor, and shall immediately upon receipt, notify Lessor in writing (with copies of any documents involved) of any threatened or actual claim, notice, citation, warning, complaint or report pertaining to or involving the failure of Lessee or the Premises to comply with any Applicable Requirements. Likewise, Lessee shall immediately give written notice to Lessor of: (i) any water damage to the Premises and any suspected seepage, pooling, dampness or other condition conducive to the production of mold; or (ii) any mustiness or other odors that might indicate the presence of mold in the Premises. 6.4 Inspection; Compliance. Lessor and Lessor's "Lender" (as defined in Paragraph 29) and consultants shall have the right to enter into Premises at any time, in the case of an emergency, and otherwise at reasonable times after reasonable notice, for the purpose of inspecting the condition of the Premises and for verifying compliance by Lessee with this Lease. The cost of any such inspections shall be paid by Lessor, unless a violation of Applicable Requirements, or a Hazardous Substance Condition (see Paragraph 9.1) is found to exist or be imminent. In such case, Lessee shall upon request reimburse Lessor for the cost of such inspection, so long as such inspection is reasonably related to the violation or contamination. In addition, Lessee shall provide copies of all relevant material safety data sheets (MSDS) to Lessor within 10 days of the receipt of written request therefor. 7. Maintenance; Repairs, Utility Installations; Trade Fixtures and Alterations. 7.1 Lessee's Obligations. a) In General. Subject to the provisions of Paragraph 2.2 (Condition), 2.3 (Compliance), 6.3 (Lessee's Compliance with Applicable Requirements), 7.2 (Lessor's Obligations), 9 (Damage or Destruction), and 14 (Condemnation), Lessee shall, at Lessee's sole expense, keep the Premises, Utility Installations (intended for Lessee's exclusive use, no matter where located), and Alterations in good order, condition and repair (whether or not the portion of the Premises requiring repairs, or the means of repairing the same, are reasonably or readily accessible to Lessee, and whether or not the need for such repairs occurs as a result of Lessee's use, any prior use, the elements or the age of such portion of the Premises), including, but not limited to, all equipment or facilities, such as plumbing, HVAC equipment, electrical, lighting facilities, boilers, pressure vessels, fixtures, interior walls, interior surfaces of exterior walls, ceilings, floors, windows, doors, plate glass, and skylights but excluding any items which are the responsibility of Lessor pursuant to Paragraph 7.2. Lessee, in keeping the Premises in good order, condition and repair, shall exercise and perform good maintenance practices, specifically including the procurement and maintenance of the service contracts required by Paragraph 7.1(b) below. Lessee's obligations shall include restorations, replacements or renewals when necessary to keep the Premises and all improvements thereon or a part thereof in good order, condition and state of repair. b) Service Contracts. Lessee shall, at Lessee's sole expense, procure and maintain contracts, with copies to Lessor, in customary form and substance for, and with contractors specializing and experienced in the maintenance of the following equipment and improvements, if any, if and when installed on the Premises: (i) HVAC equipment, (ii) boiler and pressure vessels, and iii) clarifiers and grease interceptors. Lessor reserves the right, upon notice to Lessee, to procure and maintain any or all of such service contracts, and Lessee shall reimburse Lessor, upon demand, for the cost thereof. c) Failure to Perform. If Lessee fails to perform Lessee's obligations under this Paragraph 7.1, Lessor may enter upon the Premises after 10 days' prior written notice to Lessee (except in the case of an emergency, in which case no notice shall     City Council 22 – 10 10/15/2024 be required), perform such obligations on Lessee's behalf, and put the Premises in good order, condition and repair, and Lessee shall promptly pay to Lessor a sum equal to the cost thereof. d) Replacement. Subject to Lessee's indemnification of Lessor as set forth in Paragraph 8.7 below, and without relieving Lessee of liability resulting from Lessee's failure to exercise and perform good maintenance practices, if an item described in Paragraph 7.1(b) cannot be repaired other than at a cost which is in excess of 50% of the cost of replacing such item, then such item may be replaced by Lessor, and the cost thereof shall be prorated between the Parties and Lessee shall only be obligated to pay, each month during the remainder of the term of this Lease, on the date on which Base Rent is due, an amount equal to the product of multiplying the cost of such replacement by a fraction, the numerator of which is one, and the denominator of which is 144 (i.e. 1/144th of the cost per month). Lessee shall pay Interest on the unamortized balance but may prepay its obligation at any time 7.2 Lessor's Obligations. Subject to the provisions of Paragraphs 2.2 (Condition), 2.3 (Compliance), 4.2 (Common Area Operating Expenses), 6 (Use), 7.1 (Lessee's Obligations), 9 (Damage or Destruction) and 14 (Condemnation), and-sabjeot-to reimbursement PaFagfapk " ', Lessor shall keep in good order, condition and repair the foundations, exterior walls, structural condition of interior bearing walls, exterior roof, fire sprinkler system, Common Area fire alarm and/or smoke detection systems, fire hydrants, parking lots, walkways, parkways, driveways, landscaping, fences, signs and utility systems serving the Common Areas and all pails thereof, E*pe..^,....._,...ant to n^..^, itaph 4.2. Lessor shall not be obligated to paint the interior surfaces of exterior walls nor shall Lessor be obligated to maintain, repair or replace windows, doors or plate glass of the Premises all of which shall be performed by Lessee at Lessee's sole expense. Lessee expressly waives the benefit of any statute now or hereafter in effect to the extent it is inconsistent with the terms of this Lease. 7.3 Utility Installations; Trade Fixtures; Alterations. a) Definitions. The term "Utility Installations" refers to all floor and window coverings, air and/or vacuum lines, power panels, electrical distribution, security and fire protection systems, communication cabling, lighting fixtures, FNAC equipment, plumbing, and fencing in or on the Premises. The term "Trade Fixtures" shall mean Lessee's machinery and equipment that can be removed without doing material damage to the Premises. The term "Alterations" shall mean any modification of the improvements, other than Utility Installations or Trade Fixtures, whether by addition or deletion. "Lessee Owned Alterations and/or Utility Installations" are defined as Alterations and/or Utility Installations made by Lessee that are not yet owned by Lessor pursuant to Paragraph 7.4(a). b) Consent. Lessee shall not make any Alterations or Utility Installations to the Premises without Lessor's prior written consent. Lessee may, however, make non-structural Alterations and Utility Installations to the interior of the Premises excluding the roof) without such consent but upon notice to Lessor, as long as they are not visible from the outside, do not involve puncturing, relocating or removing the roof or any existing walls, will not affect the electrical, plumbing, HVAC, and/or life safety systems, and the cumulative cost thereof during this Lease as extended does not exceed a sum equal to 3 month's Base Rent in the aggregate or a sum equal to one month's Base Rent in any one year. Notwithstanding the foregoing, Lessee shall not make or permit any roof penetrations and/or install anything on the roof without the prior written approval of Lessor. Lessor may, as a precondition to granting such approval, require Lessee to utilize a contractor chosen and/or approved by Lessor. Any Alterations or Utility Installations that Lessee shall desire to make and which require the consent of the Lessor shall be presented to Lessor in written form with detailed plans. Consent shall be deemed conditioned upon Lessee's: (i) acquiring all applicable governmental permits, (ii) furnishing Lessor with copies of both the permits and the plans and specifications prior to commencement of the work, and (iii) compliance with all conditions of said permits and other Applicable Requirements in a prompt and expeditious manner. Any Alterations or Utility Installations shall be performed in a workmanlike manner with good and sufficient materials. Lessee shall promptly upon completion furnish Lessor with as -built plans and specifications. For work which costs an amount in excess of one month's Base Rent, Lessor may condition its consent upon Lessee providing a lien and completion bond in an amount equal to 150% of the estimated cost of such Alteration or Utility Installation and/or upon Lessee's posting an additional Security Deposit with Lessor. c) Liens; Bonds. Lessee shall pay, when due, all claims for labor or materials furnished or alleged to have been furnished to or for Lessee at or for use on the Premises, which claims are or may be secured by any mechanic's or materialman's lien against the Premises or any interest therein. Lessee shall give Lessor not less than 10 days' notice prior to the commencement of any work in, on or about the Premises, and Lessor shall have the right to post notices of non -responsibility. If Lessee shall contest the validity of any such lien, claim or demand, then Lessee shall, at its sole expense defend and protect itself, Lessor and the Premises against the same and shall pay and satisfy any such adverse judgment that may be rendered thereon before the enforcement thereof. If Lessor shall require, Lessee shall furnish a. surety bond in an amount equal to 150% of the amount of such contested lien, claim or demand, indemnifying Lessor against liability for the same. If Lessor elects to participate in any such action, Lessee shall pay Lessor's attorneys' fees and costs. 7.4 Ownership; Removal; Surrender; and Restoration. a) Ownership. Subject to Lessor's right to require removal or elect ownership as hereinafter provided, all Alterations and Utility Installations made by Lessee shall be the property of Lessee, but considered a part of the Premises. Lessor may, at any time, elect in writing to be the owner of all or any specified part of the Lessee Owned Alterations and Utility Installations. Unless     City Council 22 – 11 10/15/2024 otherwise instructed per Paragraph 7.4(b) hereof, all Lessee Owned Alterations and Utility Installations shall, at the expiration or termination of this Lease, become the property of Lessor and be surrendered by Lessee with the Premises. b) Removal. By delivery to Lessee of written notice from Lessor not earlier than 90 and not later than 30 days prior to the end of the term of this Lease, Lessor may require that any or all Lessee Owned Alterations or Utility Installations be removed by the expiration or termination of this Lease. Lessor may require the removal at any time of all or any part of any Lessee Owned Alterations or Utility Installations made without the required consent. c) Surrender; Restoration. Lessee shall surrender the Premises by the Expiration Date or any earlier termination date, with all of the improvements, parts and surfaces thereof broom clean and free of debris, and in good operating order, condition and state of repair, ordinary wear and tear excepted. "Ordinary wear and tear" shall not include any damage or deterioration that would have been prevented by good maintenance practice. Notwithstanding the foregoing, if this Lease is for 12 months or less, then Lessee shall surrender the Premises in the same condition as delivered to Lessee on the Start Date with NO allowance for ordinary wear and tear. Lessee shall repair any damage occasioned by the installation, maintenance or removal of Trade Fixtures, Lessee Owned Alterations and/or Utility Installations, furnishings, and equipment as well as the removal of any storage tank installed by or for Lessee, Lessee shall also completely remove from the Premises any and all Hazardous Substances brought onto the Premises by or for Lessee, or any third party (except Hazardous Substances which were deposited via underground migration from areas outside of the Premises), even if such removal would require Lessee to perform or pay for work that exceeds statutory requirements. Trade Fixtures shall remain the property of Lessee and shall be removed by Lessee. Any personal property of Lessee not removed on or before the Expiration Date or any earlier termination date shall be deemed to have been abandoned by Lessee and may be disposed of or retained by Lessor as Lessor may desire. The failure by Lessee to timely vacate the Premises pursuant to this Paragraph 7.4(c) without the express written consent of Lessor shall constitute a holdover under the provisions of 26 below. 8. Insurance; Indemnity. 8.1 Payment of Premiums. The cost of the premiums for the insurance policies required to be carried by Lessor pursuant to Paragraphs 8.2(b), 8.3(a) and 8.3(b), shall be a Common Area Operating Expense.r^- of extending boyend, the term of this Lease Shall be 13FOrated to nnfleidp "A'611 the endin,. eta-.. n„4^ o 8.2 Liability Insurance. a) Carried by Lessee. Lessee shall obtain and keep in force a Commercial General Liability policy of insurance or proof of self-insurance protecting Lessee and Lessor as an additional insured against claims for bodily injury, personal injury and property damage based upon or arising out of the ownership, use, occupancy or maintenance of the Premises and all areas appurtenant thereto. Such insurance shall be on an occurrence basis providing single limit coverage in an amount not less than 1,000,000 per occurrence with an annual aggregate of not less than $2,000,000. Lessee shall add Lessor as an additional insured by means of an endorsement at least as broad as the Insurance Service Organization's "Additional Insured -Managers or Lessors of Premises" Endorsement. The policy shall not contain any intra-insured exclusions as between insured persons or organizations, but shall include coverage for liability assumed under this Lease as an "insured contract" for the performance of Lessee's indemnity obligations under this Lease. The limits of said insurance shall not limit the liability of Lessee nor relieve Lessee of any obligation hereunder. Lessee shall provide an endorsement on its liability policy(ies) which provides that its insurance shall be primary to and not contributory with any similar insurance carried by Lessor, whose insurance shall be considered excess insurance only. b) Carried by Lessor. Lessor shall maintain liability insurance as described in Paragraph 8.2(a), in addition to, and not in lieu of, the insurance required to be maintained by Lessee. Lessee shall not be named as an additional insured therein. 8.3 Property Insurance - Building, Improvements and Rental Value. a) Building and Improvements. Lessor shall obtain and keep in force a policy or policies of insurance in the name of Lessor, with loss payable to Lessor, any ground -lessor, and to any Lender insuring loss or damage to the Premises. The amount of such insurance shall be equal to the full insurable replacement cost of the Premises, as the same shall exist from time to time, or the amount required by any Lender, but in no event more than the commercially reasonable and available insurable value thereof. Lessee Owned Alterations and Utility Installations, Trade Fixtures, and Lessee's personal property shall be insured by Lessee not by Lessor. If the coverage is available and commercially appropriate, such policy or policies shall insure against all risks of direct physical loss or damage (except the perils of flood and/or earthquake unless required by a Lender), including coverage for debris removal and the enforcement of any Applicable Requirements requiring the upgrading, demolition, reconstruction or replacement of any portion of the Premises as the result of a covered loss. Said policy or policies shall also contain an agreed valuation provision in lieu of any coinsurance clause, waiver of subrogation, and inflation guard protection causing an increase in the annual property insurance coverage amount by a factor of not less than the adjusted U.S. Department of Labor Consumer Price Index for All Urban Consumers for the city nearest to where die Premises are located. b) Rental Value. Lessor shall also obtain and keep in force a policy or policies in the name of Lessor with loss payable to Lessor and any Lender, insuring the loss of the full Rent for one year with an extended period of indemnity for au 10     City Council 22 – 12 10/15/2024 additional 180 days ("Rental Value Insurance"). Said insurance shall contain an agreed valuation provision in lieu of any coinsurance clause, and the amount of coverage shall be adjusted amorally to reflect the projected Rent otherwise payable by Lessee, for the next 12 month period. c) Adjacent Premises. Lessee shall pay for any increase in the premiums for the property insurance of the Building and for the Common Areas or other buildings in the Shopping Center if said increase is caused by Lessee's acts, omissions, use .............arc of the Promises 8.4 Lessee's Property; Business Interruption Insurance; Worker's Compensation Insurance. a) Property Damage. Lessee shall obtain and maintain insurance coverage on all of Lessee's personal property, Trade Fixtures, and Lessee Owned Alterations and Utility Installations. Such insurance shall be full replacement cost coverage with a deductible of not to exceed $1,000 per occurrence. The proceeds from any such insurance shall be used by Lessee for the replacement of personal property, Trade Fixtures and Lessee Owned Alterations and Utility Installations. 1 anig'.11#9 As "vill renablArge I-eggee fi31- giFeat or indireet less of earnings attfibutable te all VeMs eanarnauly insured against by prudent lessees in the hughiegs 41 assee or attributable ta prevention ef aeaess to the Pfemisaq as a result b) Business Interruption. Lessee shall ebtain and maintain loss ef innome and AsoFft expeme ftatififflGe in SUGh tunatiat as asa be required b, Appliatible Requirements, Such p4ey shall include a Waiver of Subregafiew endorsement. Lessee shall provide Lessee with a copy of sash eadersement aleng with the eeFtifieate of mskuanee-er-tha r ....... ion Insurance. Lessee sholl obtain and niainZiri WeFlief's Compensation, eliey required by Paragraph 8.5. d) No Representation of Adequate Coverage. Lessor makes no representation that the limits or forms of coverage of insurance specified herein are adequate to cover Lessee's property, business operations or obligations under this Lease. 8.5 Insurance Policies. Insurance required herein shall be by companies maintaining during the policy term a "General Policyholders Rating" of at least A- VII, as set forth in the most current issue of "Best's Insurance Guide", or such other rating as may be required by a Lender. Lessee shall not do or permit to be done anything which invalidates the required insurance policies. Lessee shall, prior to the Start Date, deliver to Lessor certified copies of policies of such insurance or certificates with copies of the required endorsements evidencing the existence and amounts of the required insurance. No such policy shall be cancelable or subject to modification except after 30 days prior written notice to Lessor. Lessee shall, at least 10 days prior to the expiration of such policies, furnish Lessor with evidence of renewals or "insurance binders" evidencing renewal thereof, or Lessor may order such insurance and charge the cost thereof to Lessee, which amount shall be payable by Lessee to Lessor upon demand. Such policies shall be for a term of at least one year, or the length of the remaining term of this Lease, whichever is less. If either Party -shall fail to procure and maintain the insurance required to be carried by it, the other Party may, but shall not be required to, procure and maintain the same. 8.6 Waiver of Subrogation. Without affecting any other rights or remedies, Lessee and Lessor each hereby release and relieve the other, and waive their entire right to recover damages against the other, for loss of or damage to its property arising out of or incident to the perils required to be insured against herein. The effect of such releases and waivers is not limited by the arnount of insurance carried or required, or by any deductibles applicable hereto. The Parties agree to have their respective property damage insurance carriers waive any right to subrogation that such companies may have against Lessor or Lessee, as the case may be, so long as the insurance is not invalidated thereby. 8.7 Indemnity. Except for Lessor's gross negligence or willful misconduct, Lessee shall indemnify, protect, defend and hold harmless the Premises, Lessor and its agents, Lessor's master or ground lessor, property manager, partners and Lenders, from and against any and all claims, loss of rents and/or damages, liens, judgments, penalties, attorneys' and consultants' fees, expenses and/or liabilities arising out of, involving, or in connection with, the use and/or occupancy of the Premises by Lessee. If any action or proceeding is brought against Lessor by reason of any of the foregoing matters, Lessee shall upon notice defend the same at Lessee's expense by counsel reasonably satisfactory to Lessor and Lessor shall cooperate with Lessee in such defense. Lessor need not have first paid any such claim in order to be defended or indemnified. 8.8 Exemption of Lessor and its Agents from Liability. Notwithstanding the negligence or breach of this Lease by Lessor or its agents, neither Lessor nor its agents shall be liable under any circumstances for: (i) injury or damage to the person or goods, wares, merchandise or other property of Lessee, Lessee's employees, contractors, invitees, customers, or any other person in or about the Premises, whether such damage or injury is caused by or results from fire, steam, electricity, gas, water or rain, indoor air quality, the presence of mold or from the breakage, leakage, obstruction or other defects of pipes, fire sprinklers, wires, appliances, plumbing, HVAC or lighting fixtures, or from any other cause, whether the said injury or damage results from conditions arising upon the Premises or upon other portions of the building of which the Premises are a part, or from other sources or places, (ii) any damages arising from any act or neglect of any other Lessee of Lessor or from the failure of Lessor or its agents to enforce the provisions of any other lease in the Shopping Center, or (iii) injury to Lessee's business or for any loss of income or profit therefrom. Instead, it is intended that Lessee's sole recourse in the event of such damages or injury be to file a claim on the insurance policy(ies) that Lessee is required to maintain pursuant to the provisions of Paragraph 8. m     City Council 22 – 13 10/15/2024 Damage or Destruction. 9A Definitions. a) "Premises Partial Damage" shall mean damage or destruction to the improvements on the Premises, other than Lessee Owned Alterations and Utility Installations, which can reasonably be repaired in 6 months or less from the date of the damage or destruction, and the cost thereof does not exceed a sum equal to 6 month's Base Rent. Lessor shall notify Lessee in writing within 30 days from the date of the damage or destruction as to whether or not the damage is Partial or Total. b) "Premises Total Destruction" shall mean damage or destruction to the improvements on the Premises, other than Lessee Owned Alterations and Utility Installations and Trade Fixtures, which cannot reasonably be repaired in 6 months or less from the date of the damage or destruction and/or the cost thereof exceeds a sum equal to 6 month's Base Rent. Lessor shall notify Lessee in writing within 30 days from the date of the damage or destruction as to whether or not the damage is Partial or Total. c) "Insured Loss" shall mean damage or destruction to improvements on the Premises, other than Lessee Owned Alterations and Utility Installations and Trade Fixtures, which was caused by an event required to be covered by the insurance described in Paragraph 8.3(a), irrespective of any deductible amounts or coverage limits involved. d) "Replacement Cost" shall mean the cost to repair or rebuild the improvements owned by Lessor at the time of the occurrence to their condition existing immediately prior thereto, including demolition, debris removal and upgrading required by the operation of Applicable Requirements, and without deduction for depreciation. e) "Hazardous Substance Condition" shall mean the occurrence or discovery of a condition involving the presence of, or a contamination by, a Hazardous Substance, in, on, or under the Premises or Common Areas which requires restoration. 9.2 Partial Damage - Insured Loss. If a Premises Partial Damage that is an Insured Loss occurs, then Lessor shall, at Lessor's expense, repair such damage (but not Lessee's Trade Fixtures or Lessee Owned Alterations and Utility Installations) as soon as reasonably possible and this Lease shall continue in full force and effect. Notwithstanding the foregoing, if the required insurance was not in force or the insurance proceeds are not sufficient to affect such repair, the Insuring Party shall promptly contribute the shortage in proceeds as and when required to complete said repairs. In the event, however, such shortage was due to the fact that, by reason of the unique nature of the improvements, full Replacement Cost insurance coverage was not commercially reasonable and available, Lessor shall have no obligation to pay for the shortage in insurance proceeds or to fully restore the unique aspects of the Premises unless Lessee provides Lessor with the funds to cover same, or adequate assurance thereof, within 10 days following receipt of written notice of such shortage and request therefor. If Lessor receives said finds or adequate assurance thereof within said 10 day period, the party responsible for making the repairs shall complete them as soon as reasonably possible and this Lease shall remain in full force and effect. If such funds or assurance are not received, Lessor may nevertheless elect by written notice to Lessee within 10 days thereafter to: (i) make such restoration and repair as is commercially reasonable with Lessor paying any shortage in proceeds, in which case this Lease shall remain in fill force and effect, or (ii) have this Lease terminate 30 days thereafter. Lessee shall not be entitled to reimbursement of any funds contributed by Lessee to repair any such danage or destruction. Premises Partial Damage due to flood or earthquake shall be subject to Paragraph 9.3, notwithstanding that there may be some insurance coverage, but the net proceeds of any such insurance shall be made available for the repairs if made by either Party. 9.3 Partial Damage - Uninsured Loss. If a Premises Partial Damage that is not au Insured Loss occurs, unless caused by a grossly negligent or willful act of Lessee (in which event Lessee shall make the repairs at Lessee's expense), Lessor may either: i) repair such damage as soon as reasonably possible at Lessor's expense, in which event this Lease shall continue in full force and effect, or (ii) terminate this Lease by giving written notice to Lessee within 30 days after receipt by Lessor of knowledge of the occurrence of such damage. Such termination shall be effective 60 days following the date of such notice. In the event Lessor elects to terminate this Lease, Lessee shall have the right within 10 days after receipt of the termination notice to give written notice to Lessor of Lessee's commitment to pay for the repair of such damage without reimbursement from Lessor. Lessee shall provide Lessor with said funds or satisfactory assurance thereof within 30 days after making such commitment. Iu such event this Lease shall continue in full force and effect, and Lessor shall proceed to make such repairs as soon as reasonably possible after the required furids are made available to Lessor. If Lessee does not make the required commitment, this Lease shall terminate as of the date specified in the termination notice. 9.4 Total Destruction. Notwithstanding any other provision hereof, if a Premises Total Destruction occurs, this Lease shall terminate 60 days following such Destruction. If the damage or destruction was caused by the gross negligence or willful misconduct of Lessee, Lessor shall have the right to recover Lessor's damages from Lessee, except as provided in Paragraph 8.6. 9.5 Damage Near End of Term. If at any time during the last 12 months of this Lease there is damage for which the cost to repair exceeds one month's Base Rent, whether or not an hnsured Loss, Lessor may terminate this Lease effective as of the date of occurrence of such damage by giving a written termination notice to Lessee within 90 days after the date of occurrence of such damage. Notwithstanding the foregoing, if Lessee at that time has an exercisable option to extend this Lease and the damage is an Insured Loss, then Lessee may preserve this Lease by, (a) exercising such option and (b) providing Lessor with any shortage in insurance proceeds (or adequate assurance thereof) needed to make the repairs on or before the earlier of (i) the date which is 10 days after Lessee's receipt of Lessor's written notice purporting to terminate this Lease, or (ii) the day prior to the date upon which such 12     City Council 22 – 14 10/15/2024 option expires. If Lessee duly exercises such option during such period and provides Lessor with funds (or adequate assurance thereof) to cover any shortage in insurance proceeds, Lessor shall, at Lessor's commercially reasonable expense, repair such damage as soon as reasonably possible and this Lease shall continue in full force and effect. If Lessee fails to exercise such option and provide such funds or assurance during such period, or if the damage is not an Insured Loss, then this Lease shall terminate on the date specified in the termination notice and Lessee's option shall be extinguished. 9.6 Damage to Shopping Center. In the event of any damage or destruction to other portions of the Building or to any other buildings in the Shopping Center, whether insured or uninsured (and whether or not there is also damage or destruction to the Premises), which cannot reasonably be repaired in 12 months or less from the date of the damage or destruction, Lessor may either (i) repair such damage or destruction as soon as reasonably possible without expense to Lessee, in which event this Lease shall continue in full force and effect, or (ii) terminate this Lease by giving written notice to Lessee within 90 days after receipt by Lessor of knowledge of the occurrence of such damage or destruction. Such termination shall be effective 60 days following the date of such notice. 9.7 Abatement of Rent; Lessee's Remedies. a) Abatement. In the event of Premises Partial Damage or Premises Total Destruction or a Hazardous Substance Condition for which Lessee is not responsible under this Lease, the Base Rent payable by Lessee for the period required for the repair, remediation or restoration of such damage shall be abated in proportion to the degree to which Lessee's use of the Premises is impaired, but not to exceed the proceeds actually received by Lessor from the Rental Value Insurance. All other obligations of Lessee hereunder shall be performed by Lessee, and Lessor shall have no liability for any such damage, destruction, remediation, repair or restoration except as provided herein. b) Termination; Advance Payments. Upon termination of this Lease pursuant to Paragraph 6.2(g) or Paragraph 9, an equitable adjustment shall be made concerning advance Base Rent and any other advance payments made by Lessee to Lessor. Lessor shall, in addition, return to Lessee so much of Lessee's Security Deposit as has not been, or is not then required to be, used by Lessor. 10. Real Property Taxes. 10.1 Definition. As used herein, the term "Real Property Taxes" shall include any form of assessment; real estate, general, special, ordinary or extraordinary, or rental levy or tax (other than inheritance, personal income or estate taxes); improvement bond; and/or license fee imposed upon or levied against any legal or equitable interest of Lessor in the Shopping Center, Lessor's right to other income therefrom, and/or Lessor's business of leasing, by any authority having the direct or indirect power to tax and where the funds are generated with reference to the Shopping Center address and where the proceeds so generated are to be applied by the city, county or other local taxing authority of a jurisdiction within which the Shopping Center is located. The term "Real Property Taxes" shall also include any tax, fee, levy, assessment or charge, or any increase therein: (i) imposed by reason of events occurring during the term of this Lease, including but not limited to, a change in the ownership of the Shopping Center, (ii) a change in the improvements thereon, and/or (iii) levied or assessed on machinery or equipment provided by Lessor to Lessee pursuant to this Lease. In calculating Real Property Taxes for any calendar year, the Real Property Taxes for any real estate tax year shall be included in the calculation of Real Property Taxes for such calendar year based upon the number of days which such calendar year and tax year have in common. 10.2 Payment of Taxes. Except as otherwise provided in Paragraph 10.3, Lessor shall pay the Real Property Taxes applicable to the Shopping Center, O..a..., ,. ; with the ...... SRSOf PffRgFflp 10.3 Additional Improvements. Notwithstanding Paragraph 10.2 hereof, Lessee shall, however, pay to Lessor at the time Gammen Fe a Operating Expenses are pa bie ;index Paragraph4.2, the entirety of any increase in Real Property Taxes if assessed solely by reason of Alterations, Trade Fixtures or Utility Installations placed upon the Premises by Lessee or at Lessee's request, or by reason of any alterations or improvements to the Premises made by Lessor subsequent to the execution of this Lease by the Parties. 10.4 joint Assessment. ifthe Building is not separately assessed, Real Peoperty Taxes allaeated to the Buildine shall he nm_.,T.tcm«a prrrsa..vrt..:'.,.n..rm.spa.m.o.f.m+a an,,.lfLVn.+a.1s+Z.aa..4sRr..estlA'E J'JAar.elsifl.erf lRRTrrllfaTSlRlnn lf'ReeEelR!! 10.5 Personal Property Taxes. Lessee shall pay prior to delinquency all taxes assessed against and levied upon Lessee Owned Alterations and Utility Installations, Trade Fixtures, furnishings, equipment and all personal property of Lessee contained in the Premises. When possible, Lessee shall cause its Lessee Owned Alterations and Utility Installations, Trade Fixtures, furnishings, equipment and all other personal property to be assessed and billed separately from the real property of Lessor. If any of Lessee's said property shall be assessed with Lessor's real property, Lessee shall pay Lessor the taxes attributable to Lessee's property within 10 days after receipt of a written statement setting forth the taxes applicable to Lessee's property. 13     City Council 22 – 15 10/15/2024 it. Utilities and Services. Lessee shall pay for all water, gas, heat, light, power, telephone, trash -disposal and other utilities and services supplied to the Premises, together with any taxes thereon.utilities and ^^ se-'^^^ _.e •^ r if at any time in Lessor's sole judgment, Lessor determines that Lessee is using a disproportionate amount of water, electricity or other commonly metered utilities, or that Lessee is generating such a large volume of trash as to require an increase in the size of the trash receptacle and/or an increase in the number of times per month that it is emptied, then Lessor may increase Lessee's Base Rent by all amount equal to such increased costs. There shall be no abatement of Rent and Lessor shall not be liable in any respect whatsoever for the inadequacy, stoppage, interruption or discontinuance of any utility or service due to riot, strike, labor dispute, breakdown, accident, repair or other cause beyond Lessor's reasonable control or in cooperation with governmental request or directions. 12. Assignment and Subletting. 12.1 Lessor's Consent Required. a) Lessee shall not voluntarily or by operation of law assign, transfer, mortgage or encumber (collectively, assign or assignment"), license or sublet all or any part of Lessee's interest in this Lease or in the Premises without Lessor's prior written consent. b) Unless Lessee is a corporation and its stock is publicly traded on a national stock exchange, a change in the control of Lessee shall constitute an assignment requiring consent. The transfer, on a cumulative basis, of 25% or more of the voting control of Lessee shall constitute a change in control for this purpose. c) The involvement of Lessee or its assets in any transaction, or series of transactions by way of merger, sale, acquisition, financing, transfer, leveraged buy-out or otherwise, which results or will result in a reduction of the Net Worth of Lessee by an amount greater than 25% of such Net Worth as it was represented at the time of the execution of this Lease or at the time of the most recent assignment to which Lessor has consented, or as it exists immediately prior to said transaction or transactions constituting such reduction, whichever was or is greater, shall be considered an assignment of this Lease to which Lessor may withhold its consent. "Net Worth of Lessee" shall mean the net worth of Lessee (including any guarantors) established under generally accepted accounting principles. d) An assignment or subletting without consent shall, at Lessor's option, be a Default curable after notice per Paragraph 13.1(c), or a non -curable Breach without the necessity of any notice and grace period. If Lessor elects to treat such unapproved assignment or subletting as a non -curable Breach, Lessor may either: (i) terminate this Lease, or (ii) upon 30 days written notice, increase the monthly Base Rent to 110% of the Base Rent then in effect. Further, in the event of such Breach and rental adjustment, all fixed and non -fixed rental adjustments scheduled during the remainder of the Lease term shall be increased to 110% of the scheduled adjusted rent. e) Lessee's remedy for any breach of Paragraph 12.1 by Lessor shall be limited to compensatory damages and/or injunctive relief. 0 Lessor may reasonably withhold consent to a proposed assignment or subletting if Lessee is in Default at the time consent is requested. g) Notwithstanding the foregoing, allowing a de minimis portion of the Premises, i.e. 20 square feet or less, to be used by a third party vendor in connection with the installation of a vending machine or payphone shall riot constitute a subletting. 12.2 Terms and Conditions Applicable to Assignment and Subletting. a) Regardless of Lessor's consent, no assignment or subletting shall: (i) be effective without the express written assumption by such assignee or sublessee of the obligations of Lessee under this Lease, (ii) release Lessee of any obligations hereunder, or (iii) alter the liability of Lessee for the payment of Rent or for the performance of any other obligations to be performed by Lessee. b) Lessor may accept Rent or performance of Lessee's obligations from any person other than Lessee pending approval or disapproval of an assignment. Neither a delay in the approval or disapproval of such assignment nor the acceptance of Rent or performance shall constitute a waiver or estoppel of Lessor's right to exercise its remedies for Lessee's Default or Breach. c) Lessor's consent to any assignment or subletting shall not constitute a consent to any subsequent assignment or subletting. d) In the event of any Default or Breach by Lessee, Lessor may proceed dirgctly against Lessee, any Guarantors or anyone else responsible for the performance of Lessee's obligations under this Lease, including any assignee or sublessee, without first exhausting Lessor's remedies against any other person or entity responsible therefore to Lessor, or any security held by Lessor. e) Each request for consent to an assignment or subletting shall be in writing, accompanied by information relevant to Lessor's determination as to the financial and operational responsibility and appropriateness of the proposed assignee or sublessee, including but mot limited to the intended use and/or required modification of the Premises, if any, together with a fee of 1,000.00 as consideration for Lessor's considering and processing said request. Lessee agrees to provide Lessor with such other or additional information and/or documentation as may be reasonably requested. (See also Paragraph 35) 14     City Council 22 – 16 10/15/2024 f) Any assignee of, or sublessee under, this Lease shall, by reason of accepting such assignment, entering into such sublease, or entering into possession of the Premises or any portion thereof, be deemed to have assumed and agreed to conform and comply with each and every term, covenant, condition and obligation herein to be observed or performed by Lessee during the term of said assignment or sublease, other than such obligations as are contrary to or inconsistent with provisions of an assignment or sublease to which Lessor has specifically consented to in writing. g) Lessor's consent to any assignment or subletting shall not transfer to the assignee or sublessee any Option granted to the original Lessee by this Lease unless such transfer is specifically consented to by Lessor in writing. 12.3 Additional Terms and Conditions Applicable to Subletting. The following terms and conditions shall apply to any subletting by Lessee of all or any part of the Premises and shall be deemed to be included in all subleases under this Lease whether or not expressly incorporated therein: a) Lessee hereby assigns and transfers to Lessor all of Lessee's interest in all Rent payable on any sublease, and Lessor may collect such Rent and apply same toward Lessee's obligations under this Lease; provided, however, that until a Breach shall occur in the performance of Lessee's obligations, Lessee may collect said Rent. In the event that the amount collected by Lessor exceeds Lessee's then outstanding obligations any such excess shall be refunded to Lessee. Lessor shall not, by reason of the foregoing or any assignment of such sublease, nor by reason of the collection of Rent, be deemed liable to the sublessee for any failure of Lessee to perform and comply with any of Lessee's obligations to such sublessee. Lessee hereby irrevocably authorizes and directs any such sublessee, upon receipt of a written notice from Lessor stating that a Breach exists in the performance of Lessee's obligations under this Lease, to pay to Lessor all Rent due and to become due under the sublease. Sublessee shall rely upon any such notice from Lessor and shall pay all Rents to Lessor without any obligation or right to inquire as to whether such Breach exists, notwithstanding any claim from Lessee to the contrary. b) In the event of a Breach by Lessee, Lessor may, at its option, require sublessee to attorn to Lessor, in which event Lessor shall undertake the obligations of the sublessor under such sublease from the time of the exercise of said option to the expiration of such sublease; provided, however, Lessor shall not be liable for any prepaid rents or security deposit paid by such sublessee to such sublessor or for any prior Defaults or Breaches of such sublessor. c) Any matter requiring the consent of the sublessor under a sublease shall also require the consent of Lessor. d) No sublessee shall further assign or sublet all or any part of the Premises without Lessor's prior written consent. U. Default; Breach; Remedies. 13A Default; Breach. A "Default" is defined as a failure by the Lessee to comply with or perform any of the terms, covenants, conditions or Rules and Regulations under this Lease. A "Breach" is defined as the occurrence of one or more of the following Defaults, and the failure of Lessee to cure such Default within any applicable grace period: a) The vacating or abandonment of the Premises. Lessee shall be deemed to have vacated the Premises if Lessee ceases to continuously operate its business in the Premises for a period of 5 consecutive days. b) The failure of Lessee to make any payment of Rent or any Security Deposit required to be made by Lessee hereunder, whether to Lessor or to a third party, when due, to provide reasonable evidence of insurance or surety bond, or to fulfill any obligation under this Lease which endangers or threatens life or property, where such failure continues for a period of 5 days following written notice to Lessee. THE ACCEPTANCE BY LESSOR OF A PARTIAL PAYMENT OF RENT OR SECURITY DEPOSIT SHALL NOT CONSTITUTE A WAIVER OF ANY OF LESSOR'S RIGHTS, INCLUDING LESSOR'S RIGHT TO RECOVER POSSESSION OF THE PREMISES. c) The failure of Lessee to allow Lessor and/or its agents access to the Premises or the commission of waste, act or acts constituting public or private nuisance, and/or an illegal activity on the Premises by Lessee, where such actions continue for a period of 5 days following written notice to Lessee. d) The failure by Lessee to provide (i) reasonable written evidence of compliance with Applicable Requirements, (ii) the service contracts, (iii) the rescission of an unauthorized assignment or subletting, (iv) an Estoppel Certificate or financial statements, (v) a requested subordination, (vi) evidence concerning any guaranty and/or Guarantor, (vii) any document requested tinder Paragraph 40, (viii) material data safety sheets (MSDS), or (ix) any other documentation or information which Lessor may reasonably require of, Lessee under the terms of this Lease, where any such failure continues for a period of 10 days following written notice to Lessee. e) A Default by Lessee as to the terms, covenants, conditions or provisions of this Lease, or of the rules adopted under Paragraph 2.9 hereof, other than those described in subparagraphs 13.1(a), (b), (c) or (d), above, where such Default continues for a period of 30 days after written notice; provided, however, that if the nature of Lessee's Default is such that more than 30 days are reasonably required for its cure, then it shall not be deemed to be a Breach if Lessee commences such cure within said 30 clay period and thereafter diligently prosecutes such cure to completion. f) The occurrence of any of the following events: (i) the making of any general arrangement or assignment for the benefit of creditors; (ii) becoming a "debtor" as defined in 11 U.S.C. § 101 or any successor statute thereto (unless, in the case of a petition filed against Lessee, the same is dismissed within 60 days); (iii) the appointment of a trustee or receiver to take possession of 15     City Council 22 – 17 10/15/2024 substantially all of Lessee's assets located at the Premises or of Lessee's interest in this Lease, where possession is not restored to Lessee within 30 days; or (iv) the attachment, execution or other judicial seizure of substantially all of Lessee's assets located at the Premises or of Lessee's interest in this Lease, where such seizure is not discharged within 30 clays; provided, however, in the event that any provision of this subparagraph is contrary to any applicable law, such provision shall be of no force or effect, and not affect the validity of the remaining provisions. g) The discovery that any financial statement of Lessee or of any Guarantor given to Lessor was materially false. h) If the performance of Lessee's obligations under this Lease is guaranteed: (i) the death of a Guarantor, (ii) the termination or attempted termination of a Guarantor's liability with respect to this Lease other than in accordance with the express terms of such guaranty, (iii) a Guarantor's becoming insolvent or the subject of a bankruptcy filing, (iv) a Guarantor's refusal to honor the guaranty, or (v) a Guarantor's breach of its guaranty obligation on au anticipatory basis, and Lessee's failure, within 30 days following written notice of any such event, to provide written alternative assurance or security, which, when coupled with the then existing resources of Lessee, equals or exceeds the combined financial resources of Lessee and the Guarantors that existed at the time of execution of this Lease. 13.2 Remedies. If Lessee fails to perform any of its affirmative duties or obligations, within 10 days after written notice or in case of an emergency, without notice), Lessor may, at its option, perform such duty or obligation on Lessee's behalf, including but not limited to the obtaining of reasonably required bonds, insurance policies, or governmental licenses, permits or approvals. Lessee shall pay to Lessor an amount equal to the costs and expenses incurred by Lessor in such performance upon receipt of an invoice therefor. In the event of a Breach, Lessor may, with or without further notice or demand, and without limiting Lessor in the exercise of any right or remedy which Lessor may have by reason of such Breach: a) Terminate Lessee's right to possession of the Premises by any lawful means, in which case this Lease shall terminate and Lessee shall immediately surrender possession to Lessor. In such event Lessor shall be entitled to recover from Lessee: i) the unpaid Rent which had been earned at the time of termination; (ii) the worth at the time of award of the amount by which the unpaid Rent which would have been earned after termination until the time of award exceeds the amount of such rental loss that Lessee proves could have been reasonably avoided; (iii) the worth at the time of award of the amount by which the unpaid Rent for the balance of the term after the time of award exceeds the amount of such rental loss that Lessee proves could be reasonably avoided; and (iv) any other amount necessary to compensate Lessor for all the detriment proximately caused by the Lessee's failure to perform its obligations under this Lease or which in the ordinary course of things would be likely to result therefrom, including but not limited to the cost of recovering possession of the Premises, expenses of re -letting, including necessary renovation and alteration of the Premises, reasonable attorneys' fees, and that portion of any Leasing commission paid by Lessor in connection with this Lease applicable to the unexpired term of this Lease. The worth at the time of award of the amount referred to in provision (iii) of the immediately preceding sentence shall be computed by discounting such amount at the discount rate of the Federal Reserve Bank of the District within which tine Premises are located at the time of award plus one percent. Efforts by Lessor to mitigate damages caused by Lessee's Breach of this Lease shall not waive Lessor's right to recover any damages to which Lessor is otherwise entitled. If termination of this Lease is obtained through the provisional remedy of unlawful detainer, Lessor shall have the right to recover in such proceeding any unpaid Rent and damages as are recoverable therein, or Lessor may reserve the right to recover all or any part thereof in a separate suit. If a notice and grace period required under Paragraph 13.1 was not previously given, a notice to pay rent or quit, or to perform or quit given to Lessee under the unlawful detainer statute shall also constitute the notice required by Paragraph 13.1. In such case, the applicable grace period required by Paragraph 13.1 and the unlawful detainer statute shall run concurrently, and the failure of Lessee to cure the Default within the greater of the two such grace periods shall constitute both an unlawful detainer and a Breach of this Lease entitling Lessor to the remedies provided for in this Lease and/or by said statute. b) Continue the Lease and Lessee's right to possession and recover the Rent as it becomes due, in which event Lessee may sublet or assign, subject only to reasonable limitations. Acts of maintenance, efforts to re -let, and/or the appointment of a receiver to protect the Lessor's interests, shall not constitute a termination of the Lessee's right to possession. c) Pursue any other remedy now or hereafter available under the laws or judicial decisions of the state wherein the Premises are located. The expiration or termination of this Lease and/or the termination of Lessee's right to possession shall not relieve Lessee from liability under any indemnity provisions of this Lease as to matters occurring or accruing during the term hereof or by reason of Lessee's occupancy of the Premises. 13.3 Inducement Recapture. Any agreement for free or abated rent or other charges, or for the giving or paying by Lessor to or for Lessee of any cash or other bonus, inducement or consideration for Lessee's entering into this Lease, all of which concessions are hereinafter referred to as "Inducement Provisions", shall be deemed conditioned upon Lessee's full and faithful performance of all of the terms, covenants and conditions of this Lease. Upon Breach of this Lease by Lessee, any such Inducement Provision shall automatically be deemed deleted from this Lease and of no further force or effect, and any rent, other charge, bonus, inducement or consideration theretofore abated, given or paid by Lessor under such an Inducement Provision shall be immediately clue and payable by Lessee to Lessor, subject to the timely, subsequent cure of said Breach by Lessee. The acceptance by Lessor of rent or the cure of the Breach which initiated the operation of this paragraph shall not be deemed a waiver by Lessor of the provisions of this paragraph unless specifically so stated in writing by Lessor at the time of such acceptance. 16     City Council 22 – 18 10/15/2024 13.4 Late Charges. Lessee hereby acknowledges that late payment by Lessee of Rent will cause Lessor to incur costs not contemplated by this Lease, the exact amount of which will be extremely difficult to ascertain. Such costs include, but are not limited to, processing and accounting charges, and late charges which may be imposed upon Lessor by any Lender. Accordingly, if any Rent shall not be received by Lessor within 5 days after such amount shall be due, then, without any requirement for notice to Lessee, Lessee shall immediately pay to Lessor a one-time late charge equal to 10% of each such overdue amount or $100, whichever is greater. The parties hereby agree that such late charge represents a fair and reasonable estimate of the costs Lessor will incur by reason of such late payment. Acceptance of such late charge by Lessor shall in no event constitute a waiver of Lessee's Default or Breach with respect to such overdue amount, nor prevent the exercise of any of the other rights and remedies granted hereunder. In the event that a late charge is payable hereunder, whether or not collected, for 3 consecutive installments of Base Rent, then notwithstanding any provision of this Lease to the contrary, Base Rent shall, at Lessor's option, become due and payable quarterly in advance. 13.5 Interest. Any monetary payment due Lessor hereunder, other than late charges, not received by Lessor, when due shall bear interest from the 31st day after it was due. The interest ("Interest") charged shall be computed at the rate of 10% per annum but shall not exceed the maximum rate allowed by law. Interest is payable in addition to the potential late charge provided for in Paragraph 13.4. 13.6 Breach by Lessor. a) Notice of Breach. Lessor shall not be deemed in breach of this Lease unless Lessor fails within a reasonable time to perform an obligation required to be performed by Lessor. For purposes of this Paragraph, a reasonable time shall in no event be less than 30 days after receipt by Lessor, and any Lender whose name and address shall have been furnished Lessee in writing for such purpose, of written notice specifying wherein such obligation of Lessor has not been performed; provided, however, that if the nature of Lessor's obligation is such that more than 30 days are reasonably required for its performance, then Lessor shall not be in breach if performance is commenced within such 30 day period and thereafter diligently pursued to completion. Under no circumstances shall Lessee have the right to terminate the Lease as a result of Lessor's breach or alleged breach of the Lease. b) Performance by Lessee on Behalf of Lessor. In the event that neither Lessor nor Lender cures said breach within 30 days after receipt of said notice, or if having commenced said cure they do not diligently pursue it to completion, then Lessee may upon 30 days prior written notice to Lessor, elect to cure said breach at Lessee's expense, and should Lessor fail or refuse to reimburse Lessee for the actual, itemized, third -party cost of such cure within 30 days following Lessor's receipt of Lessee's itemized invoice for same, Lessee may offset from Base Rent the actual and reasonable cost to perform such cure, provided however, that such offset shall not exceed an amount equal to the greater of one month's Base Rent or the Security Deposit, reserving Lessee's right to reimbursement from Lessor for any such expense in excess of such offset. 14. Condemnation. If the Premises or any portion thereof are taken under the power of eminent domain or sold under the threat of the exercise of said power (collectively "Condemnation"), this Lease shall terminate as to the part taken as of the date the condemning authority takes title or possession, whichever first occurs. If more than 10% of the Boor area of the Premises is taken by Condemnation, Lessee may, at Lessee's option, to be exercised in writing within 20 days after Lessor shall have given Lessee written notice of such taking (or in the absence of such notice, within 20 days after the condemning authority shall have taken possession) terminate this Lease as of the date the condemning authority takes such possession. If Lessee does not terminate this Lease in accordance with the foregoing, this Lease shall remain in full force and effect as to the portion of the Premises remaining, except that the Base Rent shall be reduced in proportion to the reduction Rentable Area of the Premises caused by such Condemnation. Condemnation awards and/or payments shall be the property of Lessor, whether such award shall be made as compensation for diminution in value of the leasehold, the value of the part taken, or for severance damages; provided, however, that Lessee shall be entitled to any compensation paid by the condemner for Lessee's relocation expenses, loss of business goodwill and/or Trade Fixtures, without regard to whether or not this Lease is terminated pursuant to the provisions of this Paragraph. All Alterations and Utility Installations made to the Premises by Lessee, for purposes of Condemnation only, shall be considered the property of the Lessee and Lessee shall be entitled to any and all compensation which is payable therefor. In the event that this Lease is not terminated by reason of the Condemnation, Lessor shall repair any dmnage to the Premises caused by such Condemnation to the extent of the Condemnation Award actually received by Lessor, if any. 15. Brokerage. 15.1 Representations and Indemnities of Broker Relationships. Lessee and Lessor each represent and warrant to the other that it has had no dealings with any person, firm, broker or finder (other than the Brokers, if any) in connection with this Lease, and that no one other than said named Brokers is entitled to any commission or finder's fee in connection herewith. Lessee and Lessor do each hereby agree to indemnify, protect, defend and hold the other harmless from and against liability for compensation or charges which may be claimed by any such unnamed broker, finder or other similar party by reason of any dealings or actions of the indemnifying Party, including any costs, expenses, attorneys' fees reasonably incurred with respect thereto. 16. Estoppel Certificates. 17     City Council 22 – 19 10/15/2024 a) Lessee (as "Responding Party") shall within 10 days after written notice from Lessor (the "Requesting Party") execute, acknowledge and deliver to the Requesting Party an estoppel statement or certificate in writing in the form designated by Lessor (or Lessor's Lender or purchaser), plus such additional information, confirmation and/or statements as may be reasonably requested by the Requesting Party. b) If the Responding Party shall fail to execute or deliver the Estoppel Certificate within such 10 day period, the Requesting Party may execute an Estoppel Certificate stating that: (i) the Lease is in Hill force and effect without modification except as may be represented by the Requesting Party, (ii) there are no uncured defaults in the Requesting Party's performance, and (iii) not more than one month's rent has been paid in advance. Prospective purchasers and encumbrances may rely upon the Requesting Party's Estoppel Certificate, and the Responding Party shall be estopped from denying the truth of the facts contained in said Certificate. h) addition, Lessee acknowledges that any failure on its part to provide such an Estoppel Certificate will expose Lessor to risks and potentially cause Lessor to incur costs not contemplated by this Lease, the extent of which will be extremely difficult to ascertain. Accordingly, should Lessee fail to execute and/or deliver a requested Estoppel Certificate in a timely fashion the monthly Base Rent shall be automatically increased, without any requirement for notice to Lessee, by an amount equal to 10% of the then existing Base Rent or $100, whichever is greater for remainder of the Lease. The Parties agree that such increase in Base Rent represents fair and reasonable compensation for the additional risk/costs that Lessor will incur by reason of Lessee's failure to provide the Estoppel Certificate. Such increase in Base Rent shall in no event constitute a waiver of Lessee's Default or Breach with respect to the failure to provide the Estoppel Certificate nor prevent the exercise of any of the other rights and remedies granted hereunder. c) If Lessor desires to finance, refinance, or sell the Premises, or any part thereof, Lessee and all Guarantors shall within 10 days after written notice from Lessor deliver to any potential lender or purchaser designated by Lessor such financial statements as may be reasonably required by such lender or purchaser, including but not limited to Lessee's financial statements for the past 3 years. All such financial statements shall be received by Lessor and such lender or purchaser in confidence and shall be used only for the purposes herein set forth. 17. Definition of Lessor. The term "Lessor" as used herein shall mean the owner or owners at the time in question of the fee title to the Premises, or, if this is a sublease, of the Lessee's interest in the prior lease. In the event of a transfer of Lessor's title or interest in the Premises or this Lease, Lessor shall deliver to the transferee or assignee (in cash or by credit) any unused Security Deposit held by Lessor. Upon such transfer or assignment and delivery of the Security Deposit, as aforesaid, the prior Lessor shall be relieved of all liability with respect to the obligations and/or covenants under this Lease thereafter to be performed by the Lessor. Subject to the foregoing, the obligations and/or covenants in this Lease to be performed by the Lessor shall be binding only upon the Lessor as hereinabove defined. 18. Severability. The invalidity of any provision of this Lease, as determined by a court of competent jurisdiction, shall in no way affect the validity of any other provision hereof. 19. Days. Unless otherwise specifically indicated to the contrary, the word "days" as used in this Lease shall mean and refer to calendar days. 20. Limitation on Liability. The obligations of Lessor under this Lease shall not constitute personal obligations of Lessor, or its partners, members, directors, officers or shareholders, and Lessee shall look to the Premises, and to no other assets of Lessor, for the satisfaction of any liability of Lessor with respect to this Lease, and shall not seek recourse against Lessor's partners, members, directors, officers or shareholders, or any of their personal assets for such satisfaction. 21. Time of Essence. Time is of the essence with respect to the performance of all obligations to be performed or observed by the Parties under this Lease. 22. No Prior or Other Agreements. This Lease contains all agreements between the Parties with respect to any matter mentioned herein, and no other prior or contemporaneous agreement or understanding shall be effective. 23. Notices. 23.1 Notice Requirements. All notices required or permitted by this Lease or applicable law shall be in writing and may be delivered in person (by hmid or by courier) or may be sent by regular, certified or registered mail or U.S. Postal Service Express Mail, with postage prepaid, or by facsimile transmission, and shall be deemed sufficiently given if served in a manner specified in this Paragraph 23. The addresses noted adjacent to a Party's signature on this Lease shall be that Party's address for delivery or mailing of notices. Either Party may by written notice to the other specify a different address for notice, except that upon Lessee's taking possession of the Premises, the Premises shall constitute Lessee's address for notice. A copy of all notices to Lessor shall be concurrently transmitted to such party or parties at such addresses as Lessor may from time to time hereafter designate in writing. 18 m e y le in Y e f y in s is f 0 H r in ie id is s A o er f le ig e ee Ti y     City Council 22 – 20 10/15/2024 sole discretion of a party, the party shall have no obligation to adhere to a standard of reasonableness. Lessor's actual reasonable costs and expenses (including but not limited to architects', attorneys', engineers' and other consultants' fees) incurred in the consideration of, or response to, a request by Lessee for any Lessor consent, including but not limited to consents to an assignment, a subletting or the presence or use of a Hazardous Substance, shall be paid by Lessee upon receipt of all invoice and supporting documentation therefor. Lessor's consent to any act, assignment or subletting shall not constitute an acknowledgment that no Default or Breach by Lessee of this Lease exists, nor shall such consent be deemed a waiver of any then -existing Default or Breach, except as may be otherwise specifically stated in writing by Lessor at the time of such consent. The failure to specify herein any particular condition to Lessor's consent shall not preclude the imposition by Lessor at the time of consent of such further or other conditions as are then reasonable with reference to the particular matter for which consent is being given. In the event that either Party disagrees with ally determination made by the other hereunder and reasonably requests the reasons for such determination, the determining party shall furnish its reasons in writing and in reasonable detail within 10 business days following such request. 36. Guarantor. 36.1 Execution. The Guarantors, if any, shall each execute a guaranty of lease in the form prescribed by Lessor. 36.2 Default. It shall constitute a Default of the Lessee if any Guarantor fails or refuses, upon request to provide: (a) evidence of the execution of the guaranty, including the authority of the party signing on Guarantor's behalf to obligate Guarantor, and in the case of a corporate Guarantor, a certified copy of a resolution of its board of directors authorizing the making of such guaranty, b) current financial statements, (c) an Estoppel Certificate, or (d) written confirmation that the guaranty is still in effect. 37. Quiet Possession. Subject to payment by Lessee of the Rent and performance of all of the covenants, conditions and provisions oil Lessee's part to be observed and performed under this Lease, Lessee shall have quiet possession and quiet enjoyment of the Premises during the term hereof. 38. Options. If Lessee is granted any Option, as defined below, then the following provisions shall apply. 38.1 Definition. "Option" shall mean: (a) the right to extend or reduce the term of or renew this Lease or to extend or reduce the term of or renew any lease that Lessee has on other property of Lessor; and (b) the right of first refusal or first offer to lease either the Premises or other property of Lessor; 38.2 Options Personal To Original Lessee. Any Option granted to Lessee in this Lease is personal to the original Lessee, and cannot be assigned or exercised by anyone other than said original Lessee and only while the original Lessee is in full possession of the Premises and, if requested by Lessor, with Lessee certifying that Lessee has no intention of thereafter assigning or subletting. 38.3 Multiple Options. In the event that Lessee has any multiple Options to extend or renew this Lease, a later Option cannot be exercised unless the prior Options have been validly exercised. 38.4 Effect of Default on Options. a) Lessee shall have no right to exercise an Option: (1) during the period commencing with the giving of any notice of Default and continuing until said Default is cured, (ii) during the period of time any Rent is unpaid (without regard to whether notice thereof is given Lessee), (iii) during the time Lessee is in Breach of this Lease, or (iv) in the event that Lessee has been given 3 or more notices of separate Default, whether or not the Defaults are cured, during the Term of the Lease. b) The period of time within which an Option may be exercised shall not be extended or enlarged by reason of Lessee's inability to exercise an Option because of the provisions of Section 38.4(a). 39. Security Measures. Lessee hereby acknowledges that the Rent payable to Lessor hereunder does not include the cost of guard service or other security measures, and that Lessor shall have no obligation whatsoever to provide same. Lessee assumes all responsibility for the protection of the Premises, Lessee, its agents and invitees and their property from the acts of third parties. While Lessor does not assume any responsibility to provide any security measures or any liability for failure to provide security measures or for any inadequacy thereof, Lessor shall have the authority to institute or continue such security measures as Lessor in its sole discretion deems necessary or appropriate from time to time, the cost and expenses of which shall be considered Common Area Operating Expenses. w 40. Reservations. Lessor reserves the right: (i) to grant, without the consent or joinder of Lessee, such easements, rights and dedications that Lessor deems necessary, (ii) to cause the recordation of parcel maps and restrictions, and (ill) to create and/or install new utility raceways, so long as such easements, rights, dedications, maps, restrictions, and utility raceways do not unreasonably interfere with the use of the Premises by Lessee. Lessee agrees to sign any documents reasonably requested by Lessor to effectuate such rights. 41. Building Planning. Lessor shall have the right at any time or times, upon giving Lessee not less than 60 days prior written notice, to provide and furnish Lessee with space of comparable visibility located elsewhere within any of the buildings within the 21     City Council 22 – 21 10/15/2024 Shopping Center and to move Lessee into such new space, provided that the usable area of such new space is not less than the usable area of the Premises and provided that all of Lessee's reasonable out-of-pocket moving expenses (including but not limited to the cost of moving Lessee's personal property, the cost of reprinting Lessee's stationery or other business materials with the new address, and the cost to relocate and reinstall Lessee improvements and Lessee's telecommunications and computer equipment) shall be paid by Lessor, and provided further that Lessor shall construct at Lessor's expense such improvements to such new space as shall be necessary to place it in a condition that is substantially comparable to the Premises. Except as provided in the immediately preceding sentence, Lessor shall have no obligation to improve such space or pay any other expenses incurred by Lessee as a result of such relocation. On such relocation, the terms and conditions of this Lease shall remain in lull force and effect, including but not limited to the Base Rent payable hereunder and Lessee's Share (even if the usable area of such relocated Premises is in excess of the usable area of the Premises), except that the Premises shall be in such new location. Upon Lessor's request, the Parties shall execute an amendment to this Lease in form required by Lessor confirming the relocation of the Premises to such new location. If the new space does not meet with Lessee's approval, which approval Lessee shall give or withhold in accordance with Paragraph 35, Lessee shall have the right to cancel this Lease by giving Lessor written notice thereof within 15 days of receipt of Lessor's notification of its intent to relocate Lessee. Lessee's failure to give such notice within such 15 day period shall be deemed Lessee's approval of the new space. If timely notice is given by Lessee, then this Lease shall terminate unless Lessor rescinds Lessor's prior notice of its intent to relocate Lessee within 10 days after Lessor's receipt of Lessee's notice of cancellation. 42. Authority; Multiple Parties; Execution. a) If either Party hereto is a corporation, trust, limited liability company, partnership, or similar entity, each individual executing this Lease on behalf of such entity represents and warrants that he or she is duly authorized to execute and deliver this Lease on its behalf. Each Party shall, within 30 days after request, deliver to the other Party satisfactory evidence of such authority. b) If this Lease is executed by more than one person or entity as "Lessee", each such person or entity shall be jointly and severally liable hereunder. It is agreed that any one of the named Lessees shall be empowered to execute any amendment to this Lease, or other document ancillary thereto and bind all of the named Lessees, and Lessor may rely on the same as if all of the named Lessees had executed such document. c) This Lease may be executed by the Patties in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. 43. Conflict. Any conflict between the printed provisions of this Lease and the typewritten or handwritten provisions shall be controlled by the typewritten or handwritten provisions. 44. Offer. Preparation of this Lease by either Party or their agent and submission of same to the other Patty shall not be deemed an offer to lease to the other Party. This Lease is not intended to be binding until executed and delivered by all Parties hereto. 45. Amendments. This Lease may be modified only in writing, signed by the Parties in interest at the time of the modification. As long as they do not materially change Lessee's obligations hereunder, Lessee agrees to make such reasonable non -monetary modifications to this Lease as may be reasonably required by a Lender in connection with the obtaining of normal financing or refinancing of the Premises. 46. Arbitration of Disputes. An Addendum requiring the Arbitration of all disputes between the Parties arising out of this Lease is not attached to this Lease. 47. Accessibility; Americans with Disabilities Act. a) The Premises: have not undergone an inspection by a Certified Access Specialist (CASp). ^P-have -mod e an t' 6. a Certified Access Specialist ( A c \ d ' determined 6 6 II pplieabl. constructionutisp_ ....................... ..r.,.,......,. .. Sri ........... __....._ _._._...._.. ____.......e-r-elated aecessibility standiuds pufsHant to California Civil Code §55.51 et seft. Q have taijergene an inspection by a CertifipFl A PoP99 Specialist (C A Sp) and it was ppee .,ibility standards b) Since compliance with the Americans with Disabilities Act (ADA) is dependent upon Lessee's specific use of the Premises, Lessor makes no warranty or representation as to whether or not the Premises comply with ADA or any similar legislation. In the event that Lessee's specific use of the Premises and/or Lessee's Work or improvements to the Premises requires any modifications, alterations or additions to the Premises in order to comply with the Accessibility Laws, such work shall be performed by Lessee at Lessee's sole cost and expense. Subject to the terms of this Lease, Lessee shall indemnify, defend, hold harmless and reimburse Lessor from and against any and all claims, actions, causes of action, damages, demands, liabilities, obligations, losses or expenses ( specifically including, but not limited to reasonable attorneys' fees, court costs, and expert witness fees), proceedings, suits, debts, or any claimed indebtedness alleged against Lessor, its agents and assigns, arising out of or in connection with, in whole or in part, directly or indirectly (i) any use by Lessee of the Premises which is not in compliance with the Accessibility Laws, (ii) Lessee's 22     City Council 22 – 22 10/15/2024 N-2021-177 failure to maintain the Premises in compliance with the Accessibility Laws, and/or (iii) Lessee's Work or Improvements to thePremiseswhicharenotincompliancewiththeAccessibilityLaws. 48. Soldiers and Sailors Civil Relief Act (SSCRA). Lessee hereby certifies that he/she, individually, or any member or officeroftheLesseeCorporation, Partnership, LLC or any other Organization is not currently an active member of any Branch or in theReserveofanyBranchoftheArmedForcesoftheUnitedStatesofAmerica, and. Further waives all of his/her/their rights to andunderTheSoldiersandSailorsCivilReliefAct (SSCRA). LESSOR AND LESSEE HAVE CAREFULLY READ AND REVIEWED THIS LEASE AND EACH TERM ANDPROVISIONCONTAINEDHEREIN. AND By THE EXECUTION OF THIS LEASE SHOW THEIRINFORMED ANDVOLUNTARYCONSENTTHERETO. THE PARTIES HEREBY AGREE THAT, AT THE TIME THIS LEASE IS EXECUTED, THE TERMS OF THIS LEASE ARE COMMERCIALLY REASONABLE AND EFFECTUATE THE INTENT AND PURPOSE OFLESSORANDLESSEEWITHRESPECTTOTHEPREMISES. The parties hereto have executed this Lease at the place and on the dates specified above their respective signatures. LESSOR Rio Vista Wes a California T6i Elm/R/l/t Name P to : Richard P. Kelter Title: Member Address: c/o WREM 3146 Red Hill Ave., Suite 150 Costa Mesa, CA 92626 Telephone: (714) 427-5977 Facsimile: (714) 427-5922 Email- kathy@wrem.com Email: Federal ID No. 33-0777028 ATTEST: aisy Gomez Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO CityAttomey By:IMGtPamaraBogosian Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: a entin, Chief of Police LESSEE Santa Ana Police Department A division of the City of Santa Ana, a municipal corporation Name Printed: Kristine Ridge Title: City Manager Address: 20 Civic Center Plaza, 8th Floor Santa Ana, Ca. 92701 Telephone: (714) 647-5200 Facsimile: ) Email" Email: Federal ID No. CITY OF SANTA ANA Kristine Ridge City Manager 23     City Council 22 – 23 10/15/2024 EE 9E HARBOR YU IC51 fv rr s_p -=_ r - n n Il BLVD     City Council 22 – 24 10/15/2024 E:Exhibit S C-3     City Council 22 – 25 10/15/2024 is C] f d to mva 3 S V f " ar I    City Council 22 – 26 10/15/2024 I I N y Y 3     City Council 22 – 27 10/15/2024 2 o a7Z a 2 °`2     City Council 22 – 28 10/15/2024 s B A m H-T 9     City Council 22 – 29 10/15/2024 fir z M z H e     City Council 22 – 30 10/15/2024 I I 27 I 31 I m     City Council 22 – 31 10/15/2024 Iw tN     City Council 22 – 32 10/15/2024 N N 9 7 k 2 7 k I     City Council 22 – 33 10/15/2024 c w     City Council 22 – 34 10/15/2024 R A 1. 5 UR     City Council 22 – 35 10/15/2024     City Council 22 – 36 10/15/2024     City Council 22 – 37 10/15/2024 Au     City Council 22 – 38 10/15/2024 W 0     City Council 22 – 39 10/15/2024 NOV 2 2 2021 EXHIBIT "E" MEMORANDUM OF LEASE TERM COMMENCEMENT This Form is prepared by Rio vista West, LLC, a California Limited Liability Company ("Lessor") and submitted to City ofSantaAna ("Lessee") per the terms of the Lease dated for Premises at 3750 W. McFadden Avenue, Santa Ana, CA 92704. Lem shall etdtereonfnn all information as true and corrector make the appropriate notations where Lessee disagrees withtheinformationsuppliedbyLessor. Confirmation of Lease Terms. I. Date of Lease: 2. Date of Delivery of Premises by Lessor. 3. Lease Tenn Commencement Date: 4. Date of Expiration of Initial Lease Term: 5. Options to Renew: 6. Date of Minimum Rent Commencement: 7. Date of Adjustments (CAM) Commencement: 8. Total rentable square footage of Premises: 9. Total prepaid Minimum Rent and Adjustments: to. Total Security Deposit: Lessee Acknowledges: NIA _ NA Lessee has inspected the Premises, including without limitation its physical attributes, square footage, frontage and configuration, and accepts the Pr i es in their "As Is" condition as delivered by Lessor, except for the following (if"no exceptions",enter"NONE):_ I AIL Lessee acknowledges that the HVAC system, electrical, plumbing and mechanical systems servicing the Premises are in g NXN* g order as of the Lease Tenn Commencement Date, except for the following (if "no exceptions", enter "NONE"): Lessee has not relied on any statements, promises, inducements, representations or warranties by Lessor nor any agent, broker, employee, manager or contractor of Lessor in executing this Memorandum of Lease Term Commencement. Based on its own due diligence and inspection, Lessee acknowledges that the Premises are suitable for Lessee's intended use and that Lessor is not obligated nor responsible for any repairs, improvements or other work to be made to the Premises. Acknowledgment of Authority The undersigned executed this Memorandum of Lease Tenn Commencement on behalf of Lessor and Lessee warrant and represent that each is authorized by their respective principals to execute this document on its behalf so that its contents are binding on the parties without any further action, approval, consent or ratification by either party. Lessor" By: Rio Vista West, LLC, a California Limited Liability Company By: Williams Real Estate Management, Inc. J' Man agingAgent By: L /J A(lJ Audre B. Williams, President red Tamara Bogosian Senior Assistant City Attorney Lessee" City of Santa Ana Its: City Manager Attest c Daisy Gomez gClerk of the Council    City Council 22 – 40 10/15/2024 EXHIBIT "F" FORM OF LESSEE'S ESTOPPEL CEW.FIFICATE The undersigned, as Lessee, under that certain Shopping Center Retail Lease dated RIO VISTA WEST LLC, a California limited liability company, as Lessor, hereby certifies as follows: 1. That the undersigned has entered into occupancy of the Premises described in the Lease•, 20_, made with 2. That the Lease is in full force and effect and has not been assigned, modified, supplemented or amended in any way, except as follows: 1 That the Lease represents the entire agreement between the parties as to the leasing of the Premises: 4. That the Commencement Date of the Lease is 5. That there is an unexpired term under the Lease of years; 6. That all conditions of the Lease to be performed. by Lessor and necessary to the enforceability of the Lease have been satisfied; 7. That there are no defaults by either Lessee or Lessor thereunder; 8. That no rents have been prepaid, other than as provided in the Lease; and 9. That on this date there are no existing defenses or offsets which the undersigned has against the enforcement of the Lease by Lessor. The undersigned hereby agrees: 1. To disclaim all right, title or interest in the Premises except the rights granted by the Lease; and 2. To notify the holder of any mortgage affecting the Premises of any default on the part of Lessor which Lessee proposes to cure and deduct from rentals, or use as a basis for cancellation of the Lease and hereby grants to any such holder the option to cure said default within a reasonable length of time. Lessee further agrees not to invoke any of its remedies under the Lease during any period that any such holder is proceeding to cure such default with due diligence, or is taking steps with due diligence to obtain the legal right to enter the Premises and cure the default. The undersigned hereby acknowledges that is presently the holder of a mortgage affecting the Premises. EXECUTED this _ day of _ 20 BY: (Do Not Sio for Form only _     City Council 22 – 41 10/15/2024 EXHIBIT "G" RULES ARID REGULATIONS Lessor hereby establishes the following rules and regulations for the safety, care and cleanliness of (i) the store areas hereinafter referred to as the "demised premises") of any Lessee or Lessees of the Center (hereinafter referred to as the "Lessee"); (ii) the common area; and (iii) the Center in general, or for the preservation of good order: A. FOR TIIE STORE AREAS: 1. All floor areas of the demised premises (including vestibules, entrances, and air returns), doors, fixtures, windows, and plate glass shall be maintained in a clean, safe and good condition. 2. All trash, refuse, and waste materials shall be stored in adequate containers and regularly removed from the demised premises. These containers shall not be visible to the general public and shall not constitute a health or fire hazard, or a nuisance to any other Lessee. In the event that any Lessee shall fail to remedy such a health or fire hazard, or nuisance, within five (5) days after written notice by Lessor, Lessor may remedy and/or correct such health or fire hazard or nuisance at the expense of the Lessee involved. 3. No portion of the demised premises shall be used for lodging purposes. 4. Neither sidewalks nor walkways shall be used to display, store, or place any merchandise, equipment or devices, except in connection with sidewalk sales held with Lessor's prior written approval. The roof of the demised premises shall not be used for the storage of merchandise or equipment. 5. No public telephone, newsstand, shoeshine stand, refreshment, vending or other coin operated machine shall be installed or placed on the sidewalk or walkway area adjacent to the demised premises or on the Common Areas without Lessor's prior written approval in each instance. 6. No person or persons shall use the demised premises, or any part thereof, for conducting therein a second- hand store, auction, distress or fire sale or bankruptcy sale, or "going -out -of -business" sale or "lost our lease" sale, without Lessor's prior written consent. 7. No portion of the demised premises shall be used for the storage of any merchandise, materials or other properties, other than those reasonably necessary for the operation of a Lessee's business. Lessor may, from time to time, inspect the demised premises to insure compliance with the foregoing provisions. 8. Except for professionally prepared signs, Lessee shall not black out or otherwise obstruct the windows of the demised premises, without Lessor's prior written consent. 9. If a Lessee provides its customers with the use of shopping carts and/or baskets, such Lessee shall be responsible for causing said carts and/or baskets to be stored only in areas designated by Lessor. If such Lessee fails to routinely collect and store said carts as necessary (at least twice on a daily basis), Lessor may assume the responsibility of same and may bill the Lessee involved on an estimated monthly basis for such service. 1. All Lessees and their authorized representatives and invitees shall use any roadway, walkway, or mall including the enclosed mall, if any) only for ingress and egress from the stores in the Center. Use of the Common Areas shall be in an orderly manner in accordance with directional or other signs or guides. Roadways shall not be used at a speed in excess of ten (1.0) miles per hour and shall not be used for parking or stopping, except for the immediate loading or unloading of passengers. Walkways and malls (including the enclosed mall, if any) shall be used only for pedestrian travel. 2. All Lessees and their authorized representatives and invitees shall not use the parking areas for anything but parking motor vehicles. All motor vehicles shall be parked inan orderly manner within the painted lines defining the individual parking places. During peak periods of business activity, Lessor can impose any and all controls Lessor deems necessary to operate the parking lot including, but not limited to, the length of time for parking use.     City Council 22 – 42 10/15/2024 3. No person shall use any utility area or truck loading area reserved for use in conducting business, except for the specific purpose for which permission to use these areas has been given. 4. No employee shall use any area for motor vehicle parking except the area specifically designated for employee parking for the particular period of time the use of to be made. No Lessee shalldesignate an area for employee parking except the area designated in writing by Lessor. 5. Without the prior written consent of Lessor, no person shall use any of the Common Areas Cot (i) Vending, peddling or soliciting orders for sale or distributing of any merchandise, device, service, periodical, book, pamphlet, or other matter; (ii) Exhibiting any non-professional sign, placard, banner, notice or other written material or distributing any circular, booklet, handbill, placard, or other material; (iii) Soliciting membership in any organization, group, or association, or soliciting contributions for any purpose or parading, patrolling, picketing, demonstrating, or engaging in conduct that might interfere with the use of the Common Areas or be detrimental to any of the business establishments in the Center; (iv) Using the Common Areas for any purpose when none of the business establishments in the Center are open for business; (v) Discarding any paper, glass, or extraneous matter of any kind, except in designated receptacles; (vi) Using a sound -making device that is grossly annoying or unpleasant to the general public; or (vii) Damaging any sign, light standard, or fixture, landscaping material or other improvement or property within the Center. The above listing of specific prohibitions is not intended to be exclusive, but is intended to indicate the mariner in which the right to use the Common Areas solely as a means of access and convenience in shopping at the business establishments in the Center is limited and controlled by Lessor.     City Council 22 – 43 10/15/2024 EXHIBIT "H" Restricted Uses As of April 18, 2018 1. As a grocery store, food store, market, mini market, convenience store, health food store or gourmet market including the sale of fresh or frozen meat, fish, poultry, fruits, vegetables, dairy products or alcoholic beverages for off -premises consumption. 2. As a Chinese restaurant for on or off -premises consumption. 3. As a store selling cellular telephones, accessories and related supplies. 4. As a business offering "Financial Services". Financial Services means state and national banks, savings banks, credit unions, savings and loan institutions, mortgage and brokerage companies, and any other entities in the financial services business, as well as the operation of ATM's and financial Drive-thrus. 5. As a business offering money wiring or transfers, money loans, money orders, bill paying or related financial services including check cashing 6. As a store specializing in the sale of Vitamins, food supplements or related products. 7. As a Jewelry Store. 8. As a.store selling (a) fresh ground and whole coffee beans, (b) express -based and coffee based drinks, (c) tea or tea based drinks, (d) gourmet brand -identified brewed coffee, and (e) blended beverages, including without limitation, those containing the following: coffee, espresso. 9. As a store selling ice cream, frozen yogurt, custard, ice milk, sherbets, smoothies, coffee, coffee/cappuccino flavored ice cream drinks, soda fountain items, operation of a soda fountain, frozen desserts, candy, baked goods, confectionery products, food, non-alcoholic beverages, and items bearing the Baskin -Robbins trademarks, except that the foregoing shall not limit: (i) the sale by a market or other retail store of prepackaged ice cream, prepackaged yogurt, soft drinks, or coffee drinks (including cold blended coffee drinks); (ii) the sale of ice cream and related products by a restaurant primarily for consumption on premises as a desert. 10. As a store selling "underwear", whether men's, women's or children's. 11. A store selling Halloween costumes. 12. General Dentistry Office — there will be no more than two dentists in the shopping center. 13. A business whose primary use is the operation of an office specializing in Oral and Maxillofacial pathology, radiology or surgery and Periodontics. 14. A business which has the word "wings" in the name or serves more than 10% of their food items as chicken wings.     City Council 22 – 44 10/15/2024 EXHIBIT "I" Santa Ana Police Addendum to Lease dated April 15, 2021 between Rio Vista West, LLC, a California Limited Liability Company ("Lessor") and the Santa Ana Police Department, a division of the City of Santa Ana, a municipal corporation ("Lessee") Section 49.Ontion to Renew: Provided Lessee is not then in default with respect to the Lease to which this OPTION TO RENEW is attached and has kept and performed all of it's obligations under said Lease, Lessee shall have the right and option at any time, at least 180 days before the expiration of said Lease to extend the term thereof for two 2) additional term(s) of one (1) year each from the date of expiration of said Lease, which notice of exercise of option shall only be effective if in writing and sent to the Lessor as provided in the Lease for the mailing of notices. Provided, however, that Lessee may not exercise this right if the Lessee has received three (3) or more notices of default throughout the initial term of this Lease, whether or not those defaults were cured, or at any time when Lessee has breached and not cured or is in default under this Lease. Should Lessee breach or default under this Lease at any time after giving notice of extension and prior to the first day of the extended term, Lessor shall have the right to declare Lessee's notice void and of no effect, and the term of this Lease shall expire as if notice had not been given. Such Lease extension shall be upon the identical terms and conditions as set for the in the Lease, except that the rental to be paid by Lessee shall be increased as follows: Option 1 - $2,951.00 per month Option 2 - $3,039.00 per month The first option must be exercised in a timely manner for the second option term to be valid. Any security deposit held by Lessor shall be increased in the ratio as the rent is increased in the first year of the option period divided by the rent for the first year of the initial term. Upon default in payment of the full increase in rental provided for above, Lessor shall have the same rights and remedies as upon default in the rent otherwise provided for in the Lease. This OPTION TO RENEW or extend may be exercised only by the original Lessee while physically occupying the Premises an any consent by Lessor to assignment or sublease of the Premises shall not be construed as a waiver of this prohibition.     City Council 22 – 45 10/15/2024 FIRST AMENDMENT TO SHOPPING CENTER LEASE FOR SANTA ANA POLICE DEPARTMENT SUBSTATION THIS FIRST AMENDMENT to the above-referenced agreement is entered into on October 30, 2024, by and between Rio Vista West, LLC, a California Limited Liability Company ("Lessor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("•City"'). RECITALS A. The parties entered into Agreement# N-2021-177, dated September 14, 202 l ("Agreement"), by which Lessor agreed to lease property to City at 3750 W. McFadden Avenue, Suite I, Santa Ana, CA for use as the Santa Ana Police Department Substation. The term of the Agreement as set forth in the second Option to Renew runs through October 31, 2024, and is still in effect. B. Exhibit I to the Agreement provides for two options to renew the lease. The parties now wish to amend Exhibit I of the Agreement to add to Section 49, Option to Renew, a third option to renew. The Parties therefore agree: I. Exhibit I, Section 49, Option to Renew is amended to include Exhibit 1-1 adding a third option to renew. Exhibit 1-1 will replace Exhibit I of the Agreement. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [Signatures on following page] Page I of2 EXHIBIT 2     City Council 22 – 46 10/15/2024 IN WITNESS WHEREOF, the parties hereto have executed this Amendment to the Agreement on the date and year first written above. ATTEST JENNIFER L. HALL City Clerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By~JMMJL AMARA BOGOSIAN Senior Assistant City Attorney RECOMMENDED FOR APPROVAL Acting Chief of Police CITY OF SANT A ANA ALVARO NUNEZ City Manager RIO VISTA WEST LLC u ger & Autho rized Age nt Page 2 of2     City Council 22 – 47 10/15/2024 EXHIBIT "I-1" Santa Ana Police Addendum to Lease dated April 15, 2021 between Rio Vista West, LLC, a California Limited Liability Company ("Lessor") and the Santa Ana Police Department, a division of the City of Santa Ana, a municipal corporation ("Lessee") Section 49, Option to Renew: Provided Lessee is not then in default with respect to the Lease to which this OPTION TO RENEW is attached and has kept and performed all of it's obligations under said Lease, Lessee shall have the right and option at any time, at least 180 days before the expiration of said Lease to extend the tenn thereof for three (3) additional one (1) year tenn(s) each, and the third (3) tenn shall the have the option to tenninate, without cause, at eight (8) months with a 60 day notice from the date of expiration of said Lease, which notice of exercise of option shall only be effective if in writing and sent to the Lessor as provided in the Lease for the mailing of notices. Provided, however, that Lessee may not exercise this right if the Lessee has received three (3) or more notices of default throughout the initial tenn of this Lease, whether or not those defaults were cured, or at any time when Lessee has breached and not cured or is in default under this Lease. Should Lessee breach or default under this Lease at any time after giving notice of extension and prior to the first day of the extended term, Lessor shall have the right to declare Lessee's notice void and ofno effect, and the tenn of this Lease shall expire as ifnotice had not been given. Such Lease extension shall be upon the identical terms and conditions as set for the in the Lease, except thanhe rental to be paid by Lessee shall be increased as follows: Option 1 -$2,951.00 per month Option 2 -$3,039.00 per month Option 3 -$3,191.00 per month (effective November 1, 2024 to October 31, 2025) The first option must be exercised in a timely manner for the second option term to be valid. Any security deposit held by Lessor shall be increased in the ratio as the rent is increased in the first year of the option period divided by the rent for the first year of the initial tenn. ~ Upon default in payment of the full increase in rental provided for above, Lessor shall have the same rights and remedies as upon default in the rent otherwise provided for in the Lease. This OPTION TO RENEW or extend may be exercised only by the original Lessee while physically occupying the Premises an any consent by Lessor to assignment or sublease of the Premises shall not be construed as a waiver of this prohibition.     City Council 22 – 48 10/15/2024 Planning and Building Agency www.santa-ana.org/planning-and-building Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Historic Property Preservation Agreements AGENDA TITLE Historic Property Preservation Agreements for the Properties Located at 214-218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N. Spurgeon Street, and 1106 S. Parton Street RECOMMENDED ACTION Authorize the City Manager to execute the attached Mills Act agreements with the below-referenced property owners for the identified structure(s) (Agreement Nos. A- 2024-XXX, A-2024-XXX, A-2024-XXX, A-2024-XXX and A-2024-XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024-67, ER-2024-68, ER-2024-69, ER-2024-70, and ER-2024-71] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Liennette Chung, Wild Orchid Investments, LLC 2022-20 214-218 W. 4th Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) François-Xavier and Roxana Fyad 2024-09 2539 N. French Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Charles A. and Molly H. Martin 2024-10 1113 W. Riviera Drive 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) Carter and Chelsea Sapp 2024-11 2312 N. Spurgeon Street 7:0:0:2 (Commissioners Rincon and Murashie absent) Jennifer Schutza 2024-12 1106 S. Parton Street 6:0:0:3 (Commissioners Escamilla, Rincon, and Murashie absent) GOVERNMENT CODE §84308 APPLIES: Yes     City Council 23 – 1 10/15/2024 Historic Property Preservation Agreements October 15, 2024 Page 2 4 5 6 0 DISCUSSION On September 5, 2024, the Historic Resources Commission (HRC) recommended that the City Council authorize the City Manager to execute the Mills Act agreements listed in Table 1, above, with the identified property owners for historic structure(s) in the City, subject to non-substantive changes approved by the City Manager and City Attorney. This action allows for the approval of a Historic Property Preservation Agreement (Mills Act Contract) which provides a property tax reduction whereby property owners agree to reinvest the tax savings towards the maintenance of the historic property. Additionally, the agreement prevents inappropriate alterations to the protected historic structure(s). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed projects are exempt from further review. The following Categorical Exemptions will be filed for this project: •ER No. 2024-67 (2539 N. French Street) •ER No. 2024-68 (2312 N. Spurgeon Street) •ER No. 2024-69 (1113 W. Riviera Drive) •ER No. 2024-70 (1106 S. Parton Street) •ER No. 2024-71 (214-218 W. 4th Street) FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $6,742.82 annually noted below, for a period of not less than ten years. HPPA No.Address Estimate Exhibit No. 2022-20 214-218 W. 4th Street $3,121.97 1-2 2024-09 2539 N. French Street $634.45 3-4 2024-10 1113 W. Riviera Drive $1,103.98 5-6 2024-11 2312 N. Spurgeon Street $1,474.94 7-8 2024-12 1106 S. Parton Street $407.48 9-10 Total for All Properties:$6,742.82 EXHIBIT(S) 1. Mills Act Agreement – 214-218 W. 4th Street 2. HRC Staff Report – 214-218 W. 4th Street 3. Mills Act Agreement – 2539 N. French Street 4. HRC Staff Report – 2539 N. French Street 5. Mills Act Agreement – 1113 W. Riviera Drive 6. HRC Staff Report – 1113 W. Riviera Drive 7. Mills Act Agreement – 2312 N. Spurgeon Street 8. HRC Staff Report – 2312 N. Spurgeon Street 9. Mills Act Agreement – 1106 S. Parton Street 10. HRC Staff Report – 1106 S. Parton Street     City Council 23 – 2 10/15/2024 Historic Property Preservation Agreements October 15, 2024 Page 3 4 5 6 0 Submitted By: Minh Thai, Executive Director of Planning and Building Agency Approved By: Alvaro Nuñez, City Manager     City Council 23 – 3 10/15/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Wild Orchid investments, LLC, a California limited liability company , (hereinafter collectively referred to as “Owner”), owner of real property located at 214-218 West Fourth Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 214-218 West Fourth Street, Santa Ana, CA, 92701 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner.     City Council 23 – 4 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 16, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of non renewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City.     City Council 23 – 5 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, “Proposed Structure Improvements” and the City Council Historic Property Preservation Agreement (HPPA No. 2022-20) staff report dated September 5, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items are amended or removed/replaced from the improvements list. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the     City Council 23 – 6 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 4 - Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destro yed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that act s to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder.     City Council 23 – 7 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 5 - 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 214-218 West Fourth Street, Assessor Parcel Number, 398-264-16, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register) and is located in the Downtown Santa Ana National Register District. In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office Owners: Wild Orchid Investments, LLC Liennette Chung 214-218 West Fourth Street Santa Ana, CA 92701     City Council 23 – 8 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 6 - 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the C ounty Recorder of the County of Orange.     City Council 23 – 9 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 7 - 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 10 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 -8 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL ALVARO NUÑEZ City Clerk City Manager OWNERS Date: ______________________ _________________________ WILD ORCHID INVESTMENTS, LLC LIENNETTE CHUNG APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 11 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 9 - EXHIBIT A LEGAL DESCRIPTION PARCEL 1: THOSE PORTIONS OF LOTS 7 AND 10 IN BLOCK 12 OF THE TOWN OF SANTA ANA, CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP RECORDED IN BOOK 2, PAGE 51 OF MISCELLANEOUS RECORDS IN THE OFFICE OF THE COUNTY RECORDER OF LOS ANGELES COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 10 FEET AND 8 INCHES WEST OF THE NORTHEAST CORNER OF SAID LOT 10; THENCE WEST 51 FEET AND 4 INCHES; THENCE SOUTH 100 FEET; THENCE EAST 51 FEET AND 4 INCHES; THENCE NORTH 100 FEET TO THE POINT OF BEGINNING. PARCEL 2: A RIGHT OF ENTRY AND RIGHT OF WAY OVER 4 FEET FRONTING ON FOURTH STREET AND ADJOINING PARCEL 1 ABOVE DESCRIBED ON THE EAST, FOR A STAIRWAY FOR THE JOINT USE OF THE BUILDING ON THE EAST AND ON THE WEST OF SAID STAIRWAY, AS CONVEYED BY DEED FROM W.H. SPURGEON TO FRANK RIVERIN, RECORDED IN BOOK 138, PAGE 346 OF DEEDS OF LOS ANGELES COUNTY. Assessor’s Parcel Number: 398-264-16     City Council 23 – 12 10/15/2024 Page 1 of 4 cm\historic\templates\Fourth 214 W (The Elwood) 7/23/01 NAME The Elwood REF. NO. 152 ADDRESS 214-218 West Fourth Street CITY Santa Ana ZIP 92701 ORANGE COUNTY YEAR BUILT 1886/1933 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT Downtown Santa Ana NEIGHBORHOOD N/A NATIONAL REGISTER CRITERIA FOR EVALUATION C NATIONAL REGISTER STATUS CODE 1D Location: Not for Publication Unrestricted USGS 7.5” Quad Date: T R ¼ of ¼ of Sec : B.M. Prehistoric Historic Both ARCHITECTURAL STYLE: Art Deco DESCRIPTION/BACKGROUND RELATED TO PERIOD ARCHITECTURE: The Art Deco style is characterized by smooth wall surfaces, often of stucco; zig zags, chevrons, fluting, reeding, and other low-relief stylized and geometric motifs as decorative elements on the façade; accents of terra cotta, glass, or metal; polychromy; rectangular or compound forms; and a more vertical emphasis than its close stylistic relative, Streamline Moderne. Art Deco was essentially a style of decoration, and was applied to jewelry, clothing, furniture, and handicrafts as well as architecture. In style between 1920 and 1940, Art Deco was popularized by the Exposition des Arts Decoratifs held in Paris in 1925. It was most commonly utilized on commercial or public buildings. Exhibit B     City Council 23 – 13 10/15/2024 Page 2 of 4 cm\historic\templates\Fourth 214 W (The Elwood) 7/23/01 CONSTRUCTION HISTORY: (Construction data, alterations, and date of alterations) 214: May 10, 1921. Skylights. August 1922. Alter business room. September 10, 1925. Alterations. July 19,1926. Reinforce floors. April 3, 1928. Alterations. April 6, 1933. Repair business building. July 13, 1939. Repairs to store building. November 4, 1946. Remodel window space. January 28, 1957. Alteration to store building. May 26, 1983. Partitions. June 20, 1984. Structural rehab. 218: 214-216-218: April 6, 1933. Repair business building. August 7, 1933. Alterations. June 8, 1939. Relocate stairway. February 3, 1944. Alterations. November 1, 1950. Repair fire damage. September 17, 1958. Remodel Interior store building. September 7, 1962. Interior and exterior alterations. June 20, 1984. Structural rehab. March 25, 1988. Metal and glass storefront for display. RELATED FEATURES: (Other important features such as barns, sheds, fences, prominent or unusual trees, or landscape) None DESCRIPTION: (Describe resource and its major elements. Include design, materials, condition, alterations, size, settings, and boundaries.) Historic photographs indicate that The Elwood (also known as the Spurgeon Annex) has undergone several transformations since its 19th century construction, although its basic building fabric and proportions remain intact. The present appearance of the upper story dates to 1933, when repairs were made following the Long Beach Earthquake. The lower story storefronts have been remodeled more recently. Two stories tall with a flat roof, the building is of brick construction and is faced with stucco. Pilasters with stepped caps divide the upper story into five bays, each containing a single, double-hung sash window. A corbel course edges the plain parapet. Below a belt course, the street level contains three storefronts, all altered, and the entry to the upper story. HISTORIC HIGHLIGHTS: This building was constructed during the 1886-1888 boom and remodeled in the aftermath of the Long Beach Earthquake. Formerly used as a lodging house, the upper story was known as The Elwood from 1904 until 1929. A doorway led directly into the Spurgeon Building next door until 1929. Street level tenants included a confectionary and a bakery. RESOURCE ATTRIBUTES: (List attributes and codes from Appendix 4 of Instructions for Recording Historical Resources, Office of Historic Preservation.) (HP 6) 1-3 story Commercial Building     City Council 23 – 14 10/15/2024 Page 3 of 4 cm\historic\templates\Fourth 214 W (The Elwood) 7/23/01 RESOURCES PRESENT: Building Structure Object Site District Element of District Other MOVED? No Yes Unknown Date: Original Location: STATEMENT OF SIGNIFICANCE: (Discuss importance in terms of historical or architectural context as defined by theme, period, geographic scope, and integrity.) Santa Ana was founded by William Spurgeon in 1869 as a speculative townsite on part of the Spanish land grant known as Rancho Santiago de Santa Ana. Early growth and development was stimulated by the arrival of the Southern Pacific Railroad in 1878 and the Santa Fe Railroad in 1886. By the end of the 1880s, Santa Ana’s downtown business district was defined by five city blocks of brick commercial buildings on Fourth Street, with the heart of the city at the intersection of Fourth and Main Streets (Thomas, 8:1). The early 1900s saw the construction of many new business blocks or remodels along Fourth and adjacent streets, and by the 1920s Santa Ana’s downtown had expanded in all directions to include both commercial and civic development. In 1933, the repair and rebuilding following the Long Beach Earthquake added to the number of downtown buildings displaying the fashionable Art Deco style. The Elwood is significant as an example of the rebuilding of Fourth Street, which took place in the wake of the earthquake. The Victorian era construction is still apparent in the utilitarian southern elevation. Character-defining exterior features of the property, which should be preserved, include but may not be limited to: original and 1933 exterior finishes; bay divisions, including pilasters; original and 1933 fenestration; and parapet. SUMMARY/CONCLUSION: This building was listed in the National Register of Historic Places in 1984 as a contributor to the Downtown Historic District. Under the regulations implementing the California Register of Historical Resources, the building is also listed in the California Register. The property is included in the Santa Ana Register of Historical Property and has been categorized as “Contributive” for its contribution to “the overall character and history” of downtown Santa Ana and as a “good example of period architecture” that “has not been substantially altered” (Municipal Code, Section 30-2.2(2)). OWNER AND ADDRESS:     City Council 23 – 15 10/15/2024 Page 4 of 4 cm\historic\templates\Fourth 214 W (The Elwood) 7/23/01 RECORDED BY: (Name, affiliation, and address) Leslie J. Heumann Science Applications International Corporation 35 S. Raymond Avenue, Suite 204, Pasadena, CA 91105 DATE RECORDED: July 3, 2001 SURVEY TYPE: (Intensive, reconnaissance, or other) Intensive Survey Update REPORT CITATION: (Cite survey report and other sources) Les, Kathleen. “Santa Ana Historic Survey, Final Resources Inventory: Downtown.” May 1980. Thomas, Harold M. “Downtown Santa Ana Historic District” National Register nomination form, 1984. REFERENCES: (List documents, date of publication, and page numbers. May also include oral interviews.) Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Department of the Interior, 1991. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. EVALUATOR: Leslie J. Heumann DATE OF EVALUATION: July 3, 2001 EXPLANATION OF CODES: • National Register Criteria for Evaluation: (From Appendix 7 of Instructions for Recording Historical Resources, Office of Historic Preservation) C: that embody the distinctive characteristics of a type, period, or method of construction, or that represent the work of a master, or that possess high artistic values, or that represent a significant and distinguishable entity whose components may lack individual distinction. • National Register Status Code: (From Appendix 2 of Instructions for Recording Historical Resources, Office of Historic Preservation) 1D: Contributor to a listed district.     City Council 23 – 16 10/15/2024 MILLS ACT AGREEMENT 214-218 West Fourth Street Santa Ana, CA 92701 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated b y historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with     City Council 23 – 17 10/15/2024 MILLS ACT AGREEMENT 214-218 West Fourth Street Santa Ana, CA 92701 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 18 10/15/2024 Exhibit D: Proposed Structure Improvements (“Work Plan”) 214-218 West Fourth Street Item Year Improvement 1 Ongoing Continued repair and repainting of the building and character-defining features 2 2026 Replacement of any non-compatible hardware and/or fixtures 3 Ongoing General maintenance and upkeep of rooftop mechanical equipment 4 2029 Replacement and/or repair of storefront glazing (as needed) 5 2030 Restore rooftop flagpole that was originally installed on the rooftop of The Elwood Building     City Council 23 – 19 10/15/2024 Planning and Building Agency Item # d City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report September 5, 2024 Topic: HPPA No. 2022-20– The Elwood (214-218 West 4th Street) RECOMMENDED ACTION Recommend that the City Council authorize the City Manager and City Clerk to execute a Historic Property Preservation Agreement (Mills Act) with Liennette Chung, with Wild Orchid Investments, LLC, for the property located at 214-218 West Fourth Street, subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 1). EXECUTIVE SUMMARY Liennette Chung is requesting approval to execute a Mills Act Agreement with the City of Santa Ana at an existing commercial building located at 214-218 W. Fourth Street that is currently listed on the National Register of Historic Places, California Register of Historical Resources, and Santa Ana Register of Historical Properties. DISCUSSION Project Location and Site Description The subject property, known as the Elwood, consists of an existing two-story Art Deco-style commercial building that is approximately 9,100 square feet in size on a 5,200-square-foot commercial lot on the south side West Fourth Street (Exhibit 2). The Elwood was listed on the National Register of Historic Places as a contributing property to the Downtown Historic District and was later automatically added to the California Register of Historical Resources, pursuant to State regulations. The Elwood was added to the Santa Ana Register of Historical Properties (“Register”) in 2001, categorized as “Contributive.” Analysis of the Issues Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements, for eligible properties. The property is listed on the Register and categorized as Contributive, making it eligible for a Mills Act Agreement. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in     City Council 23 – 20 10/15/2024 HPPA No. 2022-20 – The Elwood (214-218 West Fourth Street) September 5, 2024 Page 2 4 5 1 3 exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: •Long term preservation of the property and visual improvement to the neighborhood •Allows for a mechanism to provide for property rehabilitation •Provides additional incentive for potential buyers to purchase historic structures •Discourages inappropriate alterations to the property The Elwood was listed on the National Register of Historic Places as a contributing property of the Downtown Historic District and was later automatically added to the California Register of Historical Resources, pursuant to State regulations. In 2001, the Historic Resources Commission placed the Elwood on the Santa Ana Register of Historic Properties and within the “Contributive” category as an example of the rebuilding of Fourth Street in the wake of the Long Beach Earthquake of 1933. Character-defining exterior features of the Elwood that should be preserved include, but may not be limited to: exterior finishes dating from the building’s original construction in 1886 through the post- earthquake alterations completed in 1933; bay divisions, including pilasters; original and 1933 fenestration; and parapet. In the time since the property was listed on the Register in 2001, the property has been subject to several alterations, though most of the changes were limited to the installation of mechanical and electrical improvements and reorganization of the interiors of the commercial units. Exterior changes have generally maintained the historic character of the building and included the periodic replacement and eventual removal of all wall- mounted commercial signs, replacement in-kind of the brick veneer cladding along the lower portion of the primary (north) façade, and replacement and reconfiguration of storefront doors, replacement of window panes on the ground level of the primary façade, and removal of brick ground surfacing leading to recessed doorways. More recently, the property has undergone façade improvements, which include removal of up-lighting fixtures, repair to the display windows, stucco and storefront window repair; painting of the building façade, storefront window, and storefront bulkhead; and general up keeping and maintenance of the entrance paving. These improvements can be referenced as part of the site photos provided in Exhibit 3. As part of the future improvements (Work Plan), staff is proposing the following: continued repair and repainting of the building, replacement of any non-compatible hardware and/or fixtures, general maintenance and upkeep of rooftop mechanical equipment, replacement of storefront glazing (as needed), and upkeep of the rear façade, adjacent to the alley . Staff will ensure that the proposed work will be done sensitively and will maintain the property’s character-defining features as part of the Mills Act Agreement for this property.     City Council 23 – 21 10/15/2024 HPPA No. 2022-20 – The Elwood (214-218 West Fourth Street) September 5, 2024 Page 3 4 5 1 3 As part of the Mills Act approval process, staff will work with the applicant to ensure that a bronze plaque is installed honoring and recognizing the structure. The plaque will include the historic name, address, year built, and local historic register designation. Lastly, the site will be subject to general maintenance and upkeep requirements including, but not limited to, replacement or restoration of damaged character-defining features, painting, etc. These improvements will be subject to review and approval by staff. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2024-71, will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $3,121.97 annually, for a period of not less than ten years. EXHIBIT(S) 1. Mills Act Agreement 2. Vicinity Map - 214-218 W. Fourth Street 3. Site Photos – 214-218 W. Fourth Street 4. Action Minutes HRC (214-218 W. Fourth Street) Submitted By: James Williams, Contract Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency     City Council 23 – 22 10/15/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Wild Orchid investments, LLC, a California limited liability company , (hereinafter collectively referred to as “Owner”), owner of real property located at 214-218 West Fourth Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 214-218 West Fourth Street, Santa Ana, CA, 92701 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner.     City Council 23 – 23 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on November 20, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of non renewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City.     City Council 23 – 24 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, “Proposed Structure Improvements” and the City Council Historic Property Preservation Agreement (HPPA No. 2022-20) staff report dated September 5, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items are amended or removed/replaced from the improvements list. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the     City Council 23 – 25 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 4 - Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destro yed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that act s to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder.     City Council 23 – 26 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 5 - 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 214-218 West Fourth Street, Assessor Parcel Number, 398-264-16, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register) and is located in the Downtown Santa Ana National Register District. In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office Owners: Wild Orchid Investments, LLC Liennette Chung 214-218 West Fourth Street Santa Ana, CA 92701     City Council 23 – 27 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 6 - 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the C ounty Recorder of the County of Orange.     City Council 23 – 28 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 7 - 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 29 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 8 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL ALVARO NUÑEZ City Clerk City Manager OWNERS Date: ______________________ _________________________ WILD ORCHID INVESTMENTS, LLC LIENNETTE CHUNG APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 30 10/15/2024 MILLS ACT AGREEMENT 214-218 W. Fourth Street Santa Ana, CA 92701 - 9 - EXHIBIT A LEGAL DESCRIPTION PARCEL 1: THOSE PORTIONS OF LOTS 7 AND 10 IN BLOCK 12 OF THE TOWN OF SANTA ANA, CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP RECORDED IN BOOK 2, PAGE 51 OF MISCELLANEOUS RECORDS IN THE OFFICE OF THE COUNTY RECORDER OF LOS ANGELES COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 10 FEET AND 8 INCHES WEST OF THE NORTHEAST CORNER OF SAID LOT 10; THENCE WEST 51 FEET AND 4 INCHES; THENCE SOUTH 100 FEET; THENCE EAST 51 FEET AND 4 INCHES; THENCE NORTH 100 FEET TO THE POINT OF BEGINNING. PARCEL 2: A RIGHT OF ENTRY AND RIGHT OF WAY OVER 4 FEET FRONTING ON FOURTH STREET AND ADJOINING PARCEL 1 ABOVE DESCRIBED ON THE EAST, FOR A STAIRWAY FOR THE JOINT USE OF THE BUILDING ON THE EAST AND ON THE WEST OF SAID STAIRWAY, AS CONVEYED BY DEED FROM W.H. SPURGEON TO FRANK RIVERIN, RECORDED IN BOOK 138, PAGE 346 OF DEEDS OF LOS ANGELES COUNTY. Assessor’s Parcel Number: 398-264-16     City Council 23 – 31 10/15/2024 Page 1 of 4 cm\historic\templates\Fourth 214 W (The Elwood) 7/23/01 NAME The Elwood REF. NO. 152 ADDRESS 214-218 West Fourth Street CITY Santa Ana ZIP 92701 ORANGE COUNTY YEAR BUILT 1886/1933 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT Downtown Santa Ana NEIGHBORHOOD N/A NATIONAL REGISTER CRITERIA FOR EVALUATION C NATIONAL REGISTER STATUS CODE 1D Location: Not for Publication Unrestricted USGS 7.5” Quad Date: T R ¼ of ¼ of Sec : B.M. Prehistoric Historic Both ARCHITECTURAL STYLE: Art Deco DESCRIPTION/BACKGROUND RELATED TO PERIOD ARCHITECTURE: The Art Deco style is characterized by smooth wall surfaces, often of stucco; zig zags, chevrons, fluting, reeding, and other low-relief stylized and geometric motifs as decorative elements on the façade; accents of terra cotta, glass, or metal; polychromy; rectangular or compound forms; and a more vertical emphasis than its close stylistic relative, Streamline Moderne. Art Deco was essentially a style of decoration, and was applied to jewelry, clothing, furniture, and handicrafts as well as architecture. In style between 1920 and 1940, Art Deco was popularized by the Exposition des Arts Decoratifs held in Paris in 1925. It was most commonly utilized on commercial or public buildings.     City Council 23 – 32 10/15/2024 Page 2 of 4 cm\historic\templates\Fourth 214 W (The Elwood) 7/23/01 CONSTRUCTION HISTORY: (Construction data, alterations, and date of alterations) 214: May 10, 1921. Skylights. August 1922. Alter business room. September 10, 1925. Alterations. July 19,1926. Reinforce floors. April 3, 1928. Alterations. April 6, 1933. Repair business building. July 13, 1939. Repairs to store building. November 4, 1946. Remodel window space. January 28, 1957. Alteration to store building. May 26, 1983. Partitions. June 20, 1984. Structural rehab. 218: 214-216-218: April 6, 1933. Repair business building. August 7, 1933. Alterations. June 8, 1939. Relocate stairway. February 3, 1944. Alterations. November 1, 1950. Repair fire damage. September 17, 1958. Remodel Interior store building. September 7, 1962. Interior and exterior alterations. June 20, 1984. Structural rehab. March 25, 1988. Metal and glass storefront for display. RELATED FEATURES: (Other important features such as barns, sheds, fences, prominent or unusual trees, or landscape) None DESCRIPTION: (Describe resource and its major elements. Include design, materials, condition, alterations, size, settings, and boundaries.) Historic photographs indicate that The Elwood (also known as the Spurgeon Annex) has undergone several transformations since its 19th century construction, although its basic building fabric and proportions remain intact. The present appearance of the upper story dates to 1933, when repairs were made following the Long Beach Earthquake. The lower story storefronts have been remodeled more recently. Two stories tall with a flat roof, the building is of brick construction and is faced with stucco. Pilasters with stepped caps divide the upper story into five bays, each containing a single, double-hung sash window. A corbel course edges the plain parapet. Below a belt course, the street level contains three storefronts, all altered, and the entry to the upper story. HISTORIC HIGHLIGHTS: This building was constructed during the 1886-1888 boom and remodeled in the aftermath of the Long Beach Earthquake. Formerly used as a lodging house, the upper story was known as The Elwood from 1904 until 1929. A doorway led directly into the Spurgeon Building next door until 1929. Street level tenants included a confectionary and a bakery. RESOURCE ATTRIBUTES: (List attributes and codes from Appendix 4 of Instructions for Recording Historical Resources, Office of Historic Preservation.) (HP 6) 1-3 story Commercial Building     City Council 23 – 33 10/15/2024 Page 3 of 4 cm\historic\templates\Fourth 214 W (The Elwood) 7/23/01 RESOURCES PRESENT: Building Structure Object Site District Element of District Other MOVED? No Yes Unknown Date: Original Location: STATEMENT OF SIGNIFICANCE: (Discuss importance in terms of historical or architectural context as defined by theme, period, geographic scope, and integrity.) Santa Ana was founded by William Spurgeon in 1869 as a speculative townsite on part of the Spanish land grant known as Rancho Santiago de Santa Ana. Early growth and development was stimulated by the arrival of the Southern Pacific Railroad in 1878 and the Santa Fe Railroad in 1886. By the end of the 1880s, Santa Ana’s downtown business district was defined by five city blocks of brick commercial buildings on Fourth Street, with the heart of the city at the intersection of Fourth and Main Streets (Thomas, 8:1). The early 1900s saw the construction of many new business blocks or remodels along Fourth and adjacent streets, and by the 1920s Santa Ana’s downtown had expanded in all directions to include both commercial and civic development. In 1933, the repair and rebuilding following the Long Beach Earthquake added to the number of downtown buildings displaying the fashionable Art Deco style. The Elwood is significant as an example of the rebuilding of Fourth Street, which took place in the wake of the earthquake. The Victorian era construction is still apparent in the utilitarian southern elevation. Character-defining exterior features of the property, which should be preserved, include but may not be limited to: original and 1933 exterior finishes; bay divisions, including pilasters; original and 1933 fenestration; and parapet. SUMMARY/CONCLUSION: This building was listed in the National Register of Historic Places in 1984 as a contributor to the Downtown Historic District. Under the regulations implementing the California Register of Historical Resources, the building is also listed in the California Register. The property is included in the Santa Ana Register of Historical Property and has been categorized as “Contributive” for its contribution to “the overall character and history” of downtown Santa Ana and as a “good example of period architecture” that “has not been substantially altered” (Municipal Code, Section 30-2.2(2)). OWNER AND ADDRESS:     City Council 23 – 34 10/15/2024 Page 4 of 4 cm\historic\templates\Fourth 214 W (The Elwood) 7/23/01 RECORDED BY: (Name, affiliation, and address) Leslie J. Heumann Science Applications International Corporation 35 S. Raymond Avenue, Suite 204, Pasadena, CA 91105 DATE RECORDED: July 3, 2001 SURVEY TYPE: (Intensive, reconnaissance, or other) Intensive Survey Update REPORT CITATION: (Cite survey report and other sources) Les, Kathleen. “Santa Ana Historic Survey, Final Resources Inventory: Downtown.” May 1980. Thomas, Harold M. “Downtown Santa Ana Historic District” National Register nomination form, 1984. REFERENCES: (List documents, date of publication, and page numbers. May also include oral interviews.) Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Department of the Interior, 1991. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. EVALUATOR: Leslie J. Heumann DATE OF EVALUATION: July 3, 2001 EXPLANATION OF CODES: • National Register Criteria for Evaluation: (From Appendix 7 of Instructions for Recording Historical Resources, Office of Historic Preservation) C: that embody the distinctive characteristics of a type, period, or method of construction, or that represent the work of a master, or that possess high artistic values, or that represent a significant and distinguishable entity whose components may lack individual distinction. • National Register Status Code: (From Appendix 2 of Instructions for Recording Historical Resources, Office of Historic Preservation) 1D: Contributor to a listed district.     City Council 23 – 35 10/15/2024 MILLS ACT AGREEMENT 214-218 West Fourth Street Santa Ana, CA 92701 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with     City Council 23 – 36 10/15/2024 MILLS ACT AGREEMENT 214-218 West Fourth Street Santa Ana, CA 92701 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 37 10/15/2024 2 2 3 5 6 Exhibit D: Proposed Structure Improvements (“Work Plan”) 214-218 West Fourth Street Item Year Improvement 1 Ongoing Continued repair and repainting of the building and character-defining features 2 2026 Replacement of any non-compatible hardware and/or fixtures 3 Ongoing General maintenance and upkeep of rooftop mechanical equipment 4 2029 Replacement and/or repair of storefront glazing (as needed)     City Council 23 – 38 10/15/2024 HPPA 2022-20 214-218 W. FOURTH STREET THE ELWOOD P L A N N I N G AND B U I L D I N G A G E N C Y 500’ RADIUSSITE EXHIBIT 2     City Council 23 – 39 10/15/2024 HPPA-2022-20 The Elwood – 214-218 W. Fourth Street EXHIBIT 3 – SITE PHOTOS STAFF PHOTOS TAKEN IN SEPTEMBER 2022     City Council 23 – 40 10/15/2024 HPPA-2022-20 The Elwood – 214-218 W. Fourth Street EXHIBIT 3 – SITE PHOTOS STAFF PHOTOS TAKEN IN SEPTEMBER 2022     City Council 23 – 41 10/15/2024 HPPA-2022-20 The Elwood – 214-218 W. Fourth Street EXHIBIT 3 – SITE PHOTOS STAFF PHOTOS TAKEN IN AUGUST 2024     City Council 23 – 42 10/15/2024 ACTION MINUTES OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA ii AUGUST 2, 2001 CALLED TO ORDER: 4:40 P.M. City Hall Ross Annex Second Floor Conference Room 2002 20 Civic Center Plaza, Santa Ana, California ATTENDANCE: COMMISSIONERS Absent: Phillip Chinn Blair O'Callaghan Robert Richardson. STAFF PRESENT: Charles View, Planning Manager Joseph Edwards, Principal Planner Kylee Odette, Deputy City Attorney Maya DeRosa, Senior Planner Laura Johnson, Acting Recording Secretary COMMISSIONERS Present: Rose Anne Garcia Kings, Chair Paul Giles, Vice Chairman Carlos Bustamante Rita Corpin James Gartner CONSENT CALENDAR Motion to approve staff recommendations on the folloruing Consent Calendar items. MOTION: Giles SECOND: Bustamante AYES: Bustamante, Corpin, Gartner, Giles, Kings (5) NOES: None (0) ABSENT: Chinn, O'Callaghan, Richardson (3) ABSTENTION: None (0) A. MINUTES RECOMMENDATION: Approve the minutes: Regular meeting of June 7, 2001. Adjourned regular meeting of June 14, 2001. B. COMMISSION SECRETARY REPORT RECOMMENDATION: Instruct the Commission Secretary to enter into the minutes. The Notice of Adjournment of the June 7, 2001 Regular Meeting to June 14, 2001 at 3:00 p.m. was posted at the City Hall Council Chambers on June 8, 2001 at 2:20 p.m. The June 14, 2001 Agenda for the Adjourned Regular Meeting was posted at the City Hall Council Chambers on June 8, 2001 at 10:30 a.m. END OF CONSENT CALENDAR * * *     City Council 23 – 43 10/15/2024 BUSINESS CALENDAR C. CERTIFIED LOCAL GOVERNMENT (CLG) PROGtjAM To certify the City of Santa Ana as a participant in the Certified Local Government Historic Preservation program. RECOMMENDATION: Recommend that the City Council adopt a resolution: 1. Approving the filing of an application for certification under the Certified Local Government Historic Preservation Program. 2. Appointing the Deputy City Manager of Development Services as the agent of the City to coordinate, process and execute all contracts, agreements, amendments, and ancillary documents within the scope of the attached application for certification. Presentation of application provided by Hally Cappiello. The approval process and benefits of certification were explained. Commissioner Giles commented that the application was very impressive. Madam Chair Kings noted the following corrections on the application: Current historic preservation activities performed by the local government. 1. Item 4 should be corrected to read."The City. of Santa Ana notifies all interested parties, including the Historic Resource Commission of any demolition application submitted for properties over 50 years old and reviews demolition applications for all properties on the Historic Register. 2. Item 7 should include the total number of structures in Santa Ana that are over 50 years old. 3. Correction to spelling of Assemblyman Correa's name. Madam Chair Kings also requested that items 9 and 10 be placed on the Commission's list of objectives. Madam Chair Kings complemented staff on the Organizational Chart that was included in the application and requested that a chart that indicates which staff provide support to the Historic Resources Commission be created. Commissioner Bustamante noted that he has moved to Fisher Park neighborhood and is not a member of the Park Santiago Neighborhood Association and Park Patrol. Madam Chair Kings noted that the list of Neighborhoods of Historic Character should be updated to include West Floral Park, Fisher Park, and Park Santiago. Spelling correction for Willard neighborhood also requested. Motion to: Recommend that the City Council adopt a resolution: 1. Approving the filing of an application for certification under the Certified Local Government Historic Preservation Program. 2. Appointing the Deputy City Manager of Development Services as the agent of the City to coordinate, process and execute all contracts, agreements, amendments, and ancillary documents within the scope of the attached application for certification. HISTORIC RESOURCES COMMISSION MINUTES 2 AUGUST 2, 2001     City Council 23 – 44 10/15/2024 MOTION: Bustamante SECOND: AYES: Bustamante, Corpin, Gartner, Giles, Kings, (5) NOES: None (0) ABSENT: Chinn, O'Callaghan, Richardson (3) ABSTENTION: None (0) D. HISTORIC MARKER PROGRAM RECOMMENDATION: Continue indefinitely. Gartner Joseph Edwards advised the Commission that the program has not been completed and staff is requesting a continuance. Madam Chair Kings requested that a meeting be scheduled between staff, Councilmember Franklin and herself to discuss the issue. Motion to: Continue indefinitely. MOTION: Giles SECOND: Bustamante AYES: Bustamante, Corpin, Gartner, Giles, Kings, (5) NOES: None (0) ABSENT: Chinn, O'Callaghan, Richardson (3) ABSTENTION: None (0) WORK STUDY SESSION E. HISTORIC RESOURCES WEB PAGE Presentation by Hally Cappiello. She advised the Commission that the web page should be placed on the City server on August 8. She also advised that text is scheduled to be included with photographs of historic building. Links to other agencies were noted. Hally Cappiello discussed the proposed Phase 2 of the web page and advised what was scheduled to be included. Madame Chair Kings requested that building and architectural styles be included in the information provided. She also mentioned that walking, tours and educational opportunities could be added. Commissioner Giles asked for expanded search criteria so that specific items and information could be retrieved from the Historic Register. F. HISTORICAL TOURISM DISCUSSION Presentation by Irma Hernandez. Survey was conducted to determine what other cities and counties are doing to market historic tourism was explained and results provided. Santa Ana's current historic tourism efforts were provided. Charles View advised that the Santa Ana Historical Society had updated their material and would print as funds became available. Joseph Edwards requested tourism and marketing input from the Commission. Commisisoner Giles noted that freeway signage could provide high visibility and would be inexpensive. Madam Chair Kings suggested that each neighborhood could create a walking tour that could be down loaded from the web site. HISTORIC RESOURCES COMMISSION MINUTES 3 AUGUST 2, 2001     City Council 23 – 45 10/15/2024 Commissioner Giles suggested that walking tours could be customized to meet individual criteria. Commissioner Bustamante suggested that a partnership with academia could be created so that architectural schools could incorporate Santa Ana buildings in their curriculum. Madame Chair Kings suggested a plaque program and photos could be incorporated into a walking tour. Key locations could be marketed and could possibly be tied in to neighborhood home tours. G. HISTORICAL DISTRICT FOLLOW UP DISCUSSION Charles View provided a report on the progress to date. He suggested aone-day working session on the Broadway District. Session would focus on setting district standards and boundaries. Commissioner Giles noted that new construction in historic districts is significant and asked if it was possible for the Historic Resources Commission to be included in the review. Mr. View advised that he believed the direction the Planning Commission would consider would be for standards to be developed and that Planning Commission would review. Madame Chair Kings asked if there would be an alternate selected from the Planning Commission while Mr. Richardson was out. Mr. View advised the Commissioners of the legal issues. Mr. View requested that a date be set for the working session. Potential dates and times were discussed. The consensus of the Commission was thart the working session would be held Friday, September 7 beginning at 2:30 p.m. The session will begin with a van tour of the district and then return to the Planning Division second floor conference room. H. RECESS TO COUNCIL CHAMBERS Madame Chair Kings advised the Commissioners that Commissioner Rankin had moved to another city and would be submitting a letter of resignation. The afternoon session recessed at 5:40 p.m. HISTORIC RESOURCES COMMISSION MINUTES 4 AUGUST 2, 2001     City Council 23 – 46 10/15/2024 ACTION MINUTES OF THE HISTORIC RESOURCES COMMIISSION CITY HALL COUNCIL CHAMBERS 22 CIVIC CENTER PLAZA SANTA ANA, CALIFORNIA JUNE 7, 2001 ROLL CALL 5:58 P.M. PROCEDURAL RULES PUBLIC HEARINGS 1A. HISTORIC REGISTER CATEGORIZATION NO.'S 2001-62 THROUGH 64 AND 2001- 66 (Melanie McCann) Filed by the City of Santa Ana to categorize various structures on the Santa Ana Register of Historical Properties. PUBLISHED IN THE REGISTER: July 20, 2001 PUBLICLY NOTICED: July 17, 2001 ADDRESS STRUCTURE NAME RECOMMENDI CATEGORY 113-115 East Santa Ana United Presbyterian Landmark Boulevard (62)Church 501-505 North Sycamore Street Masonic Temple Landmark 63) 202-212 W. Fourth Street {64)Spurgeon Building Landmark 117 W. Fourth Street (66)Rankin Department Landmark Store RECOMMENDATION: Adopt a resolution approving Historic Register Categorization No.'s 2001-62 through 64 and 2001-66. Melanie McCann provided the staff report. Madame Chair Kings opened the public hearing at 6:00 p.m. No requests to address the Commission were made. Madame Chair Kings closed the public hearing at 6:OD p.m. Motion to: Adopt a resolution approving Historic Register Categorization No.'s 2001-62 through 64 and 2001-66. MOTION: Giles SECOND: Corpin AYES: Bustamante, Corpin, Gartner, Giles, Kings, (5) NOES: None (0) ABSENT: Chinn, O'Callaghan, Richardson (3) ABSTENTION: None (0) D HISTORIC RESOURCES COMMISSION MINUTES 5 AUGUST 2, 2001     City Council 23 – 47 10/15/2024 1 B.HISTORIC REGISTER CATEGORIZATION NO.'S 2Q01-65 AND 2001-67 THROUGH 70 (Melanie McCann) Filed by the City of Santa Ana to categorize various structures on the Santa Ana Register of Historical Properties. 1C PUBLISHED IN THE REGISTER: July 20, 2001 PUBLICLY NOTICED: July 17, 2001 ADDRESS STRUCTURE NAME RECOMMENDED CATEGORY 118-120 W. Fifth Street 65 Ramona Buildin Ke 323-325 North Broadway &Moore Building Key 222 W. 4~h Street 67 420-424 North Broadway & 300,Knights of Pythias Hall Key 310, 312, 318, 320 & 322 W. 5~h Street 68 517-519 North Main Street (69)Hortons Furniture Key Buildin 515 North Main (70)McFadden Public Key Market RECOMMENDATION: Adopt a resolution approving Historic Register Categorization No.'s 2001-65 and 2001-67 through 69. Melanie McCann provided the staff report. Madame Chair Kings opened the public hearing at 6:05 p.m. No requests to address the Commission were made. Madame Chair Kings closed the public hearing at 6:05 p.m. Motion to: Adopt a resolution approving Historic Register Categorization No.'s 2001-65 and 2001-67 through 69. MOTION: Bustamante AYES: Bustamante, Corpin NOES: None (0) ABSENT: Chinn, O'Callaghan, ABSTENTION: None (0) Gartner, Giles, Kings, (5) Richardson (3) SECOND: Giles HISTORIC REGISTER CATEGORIZATION NO.'S 2001-71 AND 2001- 73 THROUGH 77 (Melanie McCann) Filed by the City of Santa Ana to categorize various structures on the Santa Ana Register of Historical Properties. PUBLISHED IN THE REGISTER: July 20, 2001 PUBLICLY NOTICED: July 17, 2001 HISTORIC RESOURCES COMMISSION MINUTES 6 AUGUST 2, 2001     City Council 23 – 48 10/15/2024 ADDRESS STRUCTURE Na4ME RECOMMENDED CATEGORY 415 N. Sycamore Street Rohrs Building Contributive 71 108 W. Fourth Street (73)Santa Ana Hardware Co.Contributive Bld . 110 W. Fourth Street 74 Gilbert D Goods Contributive 112-114 W. Fourth Street Hill and Cardin Company Contributive 75 116-120 W. Fourth Street Orange County Saviings &Contributive 76 Trust 214-218 W. Fourth Street The Elwood Contributive 77 RECOMMENDATION: Adopt a resolution approving Historic Register Categorization No.'s 2001-71 and 2001-73 through 77. Melanie McCann provided the staff report. Madame Chair Kings opened the public hearing at 6:10 p.m. No requests to address the Commission were made. Madame Chair Kings closed the public hearing at 6:10 p.m. Motion fo: Adopt a resolution approving Historic Register Categorization No.'s 2001-71 and 2001-73 through 77. MOTION: Giles AYES: Bustamante, Corpin, Gartner, Giles, Kings, (5) NOES: None (0) ABSENT: Chinn, O'Callaghan, Richardson (3) ABSTENTION: None (0) PUBLIC COMMENTS 2. Oral Comments -Comments from the Public There were no public comments. SECOND: Bustamante STAFF AND COMMISSION COAI~IMENTS 3. Comments from Staff Mr. Edwards Announced that next month staff will provide an overview of the objectives for midyear evaluation. Introduced Kylee Odette as the new Historic Resources Commission legal counsel. Announced the last meeting for Christopher Norman and thanked him for all his assistance with the Commission. 4. Comments from Historic Resources Commission All of the Commissioners indicated that they were very impressed with the web page. Madame Chair Kinps Requested that the Template Review Committee review the Old Woolworth Building, the consultant's recommendations, and review the terms and wording of Chapter 30. The HISTORIC RESOURCES COMMISSION MINUTES 7 AUGUST 2, 2001     City Council 23 – 49 10/15/2024 property has been substantially remodeled and needs to be discussed. The Committee could then make recommendations to the Commission if appropriate. The next meeting of the Template Review Committee is Friday, August 10 at 3 p.m. Requested that the plaque wording draft be distributed immediately to all commissioners and that a meeting with staff, Councilmember Franklin, and herself be scheduled. Also advised that Commissioner Bustamante would like to attend. Requested to meet with staff to review a draft of proposed Code changes and to get clarification on how the Districts would work from a legal planning perspective. Complimented staff for the excellent work on the CLG application and requested that a timeline/summary list of things that need to occur be presented at the next Commission meeting so that the Commission can adjust yearly objectives to accommodate the needs identified, particularly the Historic Preservation Element that is identified. Requested that staff identify a strategy for training key building inspection staff that may need to be knowledgeable on the Historic Building Code. Requested that an organization chart for Historic Resources Commission that includes staff a-mail address and phone number be provided. Provided reminder of the meeting scheduled for August 9 at 9 a.m. to discuss Contemporary Architecture in Historic Districts. Requested a representative from the Planning Commission be designated and that Planning Commissioner Cribb receive a Historic Resources Commission packet for the next three meetings. Clarify who will be representative to Historic Resources Commission from Planning Commission. Congratulated staff for the APA award for the City's Housing Element. Encouraged everyone to see the movie "Legally Blonde" which features footage of the Old County Courthouse including the interior courtroom footage. 9. Excuse of Absences Motion by Commissioner Bustamante and seconded by Commissioner Corpin to excuse the absences of Commissioners Chinn, O'Callaghan, and Richardson and approved unanimously by a vote of 5:0. 10. Adjournment - 6:21 p.m. - to September 6, 2001 at 4:30 p.m. in the City Hall Ross Annex Conference Room 2002, 20 Civic Center Plaza, Santa Ana, California. Laura Johnson HISTORIC RESOURCES COMMISSION MINUTES 8 AUGUST 2, 2001     City Council 23 – 50 10/15/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and François-Xavier Fyad and Roxana Fyad, husband and wife as joint tenants, (hereinafter collectively referred to as “Owner”), owner of real property located at 2539 French Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2539 French Street, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner.     City Council 23 – 51 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 -2 - E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1.Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 16, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2.Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annua l renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3.Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Executive Summary” and “Historical Property Description” attached hereto, marked collectively as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings,     City Council 23 – 52 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 -3 - textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. As part of the periodic inspection, Owner shall supply information in a format determined acceptable by the representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization information required to determine compliance with the terms of this Agreement. f.Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, "Proposed Structure Improvements" and the City Council Historic Property Preservation Agreement (HPPA No. 2024-09) staff report dated September 5, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items are amended or removed/replaced from the improvements list.     City Council 23 – 53 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 -4 - 4.Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5.Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6.Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be requ ired to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not oth erwise provided     City Council 23 – 54 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 -5 - for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 2539 French Street, Assessor Parcel Number, 396-431-04, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c.This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8.No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9.Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk Owners: François-Xavier Fyad and Roxana Fyad 2539 French Street     City Council 23 – 55 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 -6 - Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County.     City Council 23 – 56 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 -7 - 11.Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the Cou nty Recorder of the County of Orange. 12.Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13.Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 57 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 -8 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL ALVARO NUÑEZ City Clerk City Manager OWNERS Date: ___________________ By:__________________ FRANÇOIS-XAVIER FYAD Date: ___________________ By:__________________ ROXANA FYAD APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 58 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 9 - EXHIBIT A LEGAL DESCRIPTION REAL PROPERTY IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: LOT 24 OF TRACT 1473 IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 45, PAGE 8 OF ISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID ORANGE COUNTY. Assessor’s Parcel Number: 396-431-04     City Council 23 – 59 10/15/2024 Exhibit B EXECUTIVE SUMMARY Smith House 2539 French Street Santa Ana, CA 92706 NAME Smith House REF. NO. ADDRESS 2539 French Street CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1952 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Park Santiago CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Minimal Traditional During the Great Depression through the immediate postwar years, the Minimal Traditional home rose in popularity as the preferred style for middle-class housing in the United States. This basic house type fulfilled both aesthetic and social needs: in terms of aesthetics, the form represented a stripped -down version of the historic-eclectic styles popular in the 1920s, in particular the Tudor and English Revival styles. In social terms, the Minimal Trad itional home satisfied requirements in square footage and plan by the Federal Housing Administration (FHA), which launched a campaign in this period to expand home ownership. The Minimal Traditional home served as the prototype used by the FHA in its efforts to codify and manufacture “a standard, low-cost, minimum house that the majority of American wage earners could afford” (Greg Hise, Magnetic Los Angeles, p. 57). Minimal Traditional homes are typically rectangular in plan and one - story in height, often with a front-gabled wing and prominent attached chimney. In contrast with the English and Tudor Revival styles the one-story version sometimes mimics, the Minimal Traditional home is capped with a low or intermediate pitch roof with a hipped or side gable . Sheathing materials include stucco, brick, or wood, often accompanied by stone veneer accents. Fenestration generally consists of multi -light casement, double-hung, and picture windows with wood frames. The eaves and rakes of the Minimal Traditional home are typically shallow (in a departure from the later Ranch House style, which they often resemble). Although they have little applied ornament, many Minimal Traditional homes often display decorative wood shutters and porch-roof supports. SUMMARY/CONCLUSION: The Smith House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Minimal Tradtional-style home in Santa Ana. The recommended categorization is “Contributive” because it is a good example of the Minimal Traditional style and history and character of the neighborhood. (Santa Ana Municipal Code, Section 30-2.3). EXPLANATION OF CODES:  California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.  It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation .     City Council 23 – 60 10/15/2024 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _4_ Resource name(s) or number (assigned by recorder) Smith House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Orange Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 2539 North French Street City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 396-431-04 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The Smith House is a modest, intact example of a one-story, Minimal Traditional-style single-family residence and detached garage (Figures 1 and 2). It is characterized by a compact and irregular plan, cross-hipped roof with asphalt shingles and moderately wide boxed eaves, and stucco exterior cladding. The porch and front entrance are located on the front-facing west façade, adjacent to a short wing. There, the solid wood door is accompanied by a single sidelight with a ribbed pane and sheltered by a porch roof with a single wood post and wood railing system with an offset grid design (Figures 3 and 4). To the left of the porch, a tripartite focal window consists of a multi-pane fixed wood-sash window, flanked by a pair of double-hung wood-sash windows of similar style (Figure 5). Overall, the series of broad rectangular panes provides a horizontal emphasis to the façade, suggestive of the influence of architectural Modernism. Windows elsewhere on the residence feature double- hung wood sashes of various sizes. There are two entrances at the rear, one facing east, the other facing south from the rear wing. Each is accessed by straight concrete steps leading to glazed wood doors of varied design (Figure 6). The residence has been reroofed and outfitted with rooftop solar panels but generally retains integrity to its historical construction. (See Continuation Sheet 3 of 4.) *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence and HP4. Ancillary building *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) (Figure 1) Primary (west) facade, view southeast, July 2024 *P6. Date Constructed/Age and Sources: historic 1952/Original Building Permit *P7. Owner and Address: François-Xavier and Roxana Fyad 2539 North French Street Santa Ana, CA 92706 *P8. Recorded by: James Williams City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 3, 2024 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95) *Required information P5a. Photo     City Council 23 – 61 10/15/2024 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 4 *NRHP Status Code_5S3_________________________ *Resource Name or #: Smith House B1. Historic Name: Smith House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Minimal Traditional *B6. Construction History: (Construction date, alterations, and date of alterations): February 14, 1952. Permit to construct a 6-room stucco residence and garage. Vallue not indicated. April 16, 1952. Permit for plastering by Morrison. No value indicated. May 19, 1952. Permit for one fixture for H. Mumper. $95. January 31, 2023. Permit to install rooftop solar panels. 1$14,000. May 6, 2024. Permit to demolishpatio cover. $1,000. *B7. Moved? No Yes Unknown Date:__________ Original location:______________ *B8. Related Features: Detached garage B9a. Architect: Unknown b. Builder: Charles Lawrence (contractor) *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1952 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Smith House is architecturally significant as an intact example of Minimal Traditional-style house in Santa Ana. The original building permit is dated February 21, 1952, and indicates it was built as a six-room residence and garage for owner Norman Herzig by contractor Charles Lawrence at a value of $12,000. The original architect is unknown. Herzig appears to have been affiliated with the property only during the time of the initial building permit, and by May 19, 1952, the property had been transferred to H. Mumper (misspelled on the permit as "Mumfer"). A 1953 city directory listing shows A.F. Mumper as the property's occupant. Mumper continued to reside at that address until at least as recently as 1954, when the The Register identified the subject property as his address and identified the property as the site of a meeting of the Orange County Renters Association, of which Mumper was the secretary (The Register June 11, 1953). By 1960, Edward L. Smith was the property's occupant, most likely with his wife Blanche U. and their family (Ancestry.com 2011). Edward was an insurance salesman by profession and owned the Lee Smith insurance agency. While it is unknown when Edward died, at the at the time of Blanche's passing in 1975, she was the sole owner of the property (Anaheim Bulletin August 8, 1975). Sources identifying owners and occupants of the property are not available between 1976 and 2023. By 2023, City planning records show, the property's curren t owners and residents François-Xavier and Roxana Fyad took ownership of the property. (Continued on page 3 of 4.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: Ancestry.com. U.S., City Directories, 1822-1995 [database on- line]. Lehi, UT, USA: Ancestry.com Operations, Inc., 2011. (See Continuation Sheets 3 and 4) B13. Remarks: None *B14. Evaluator: James Williams, City of Santa Ana. *Date of Evaluation: July 18, 2024 DPR 523B (1/95) *Required information Sketch Map (This space reserved for official comments.) Smith House 2539 French Street N     City Council 23 – 62 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 4_ Resource Name: «Name_of_Structure» *Recorded by James Williams *Date July 15, 2024 Continuation  Update DPR 523L *P3a. Description (continued): The detached garage, located southeast of the residence, was constructed in a style similar to the residence (Figure 7). It has a rectangular plan, hipped roof with asphalt shingles and closed eav es, and stucco siding. A non-original metal roll-up garage door is located on the main (west) façade, opening toward a concrete-paved driveway leading to French Street. A wood-panel door and double-hung wood-sash window are located on the secondary west façade. *B10. Significance (continued): The Smith House is located in the Park Santiago neighborhood. The neighborhood is bounded by Santiago Creek and Park on the north, East Seventeenth Street on the south, North Lincoln Avenue on the east, North Main Street on the west, and the I -5 freeway on the southwest. In large part these boundaries reflect the transportation lines that were constructed towards the end of the nineteenth century and at the beginning of the twentieth century, when the Pacific Electric interurban railroad ran up Main Street; the Atchison, Topeka, and Santa Fe tracks followed Lincoln; and the Southern Pacific Railroad right-of-way mirrored the freeway route. This area remained primarily agricultural well into the 1920s. As of 1905, the city directories listed around twenty househol ds on East Santa Clara, Twentieth Street, “C Street” (now North Santiago Street), North Bush Street and North Main Avenue, the only streets in the area at the time. The vast majority of the residents were ranchers. By 1911, the number of households had increased to about thirty, and Edgewood Road and Valencia Street had been partially laid out, but most residents continued to list “rancher” or “fruit grower” as their occupation in the city directories. This pattern of land use was evident on the 191 2 plat map of the City, which illustrated two small, Craftsman era subdivisions along Bush north of Santa Clara and on Valencia and Poinsettia south of Twentieth Street, with the remaining area divided into larger, agricultural parcels held by approximately forty landowners. While the area east of Santiago Street was not subdivided until after the mid-1920s, most of the present day streets west of Santiago had been laid out when the City was mapped in 1923. Ranching continued to be the most prevalent occupation in the neighborhood, but increasing numbers of professionals, small business owners, merchants, and people in service professions such as painters, electricians, and ca rpenters made their homes in the western half of the neighborhood during the 1920s and 1930s. The area also attracted several city and county officials, including the City Attorney (Z. B. West, Jr., 321 East Santa Clara Avenue), County Supervisor, First District (C. H. Chapman, 2315 North Santiago Street), County Surveyor (E. H. Irwin, 2407 North Santiago Street), and County Auditor (William C. Jerome, 2422 Poinsettia Street). By April 1942, when the Sanborn Company first mapped the western half of the area, most of the lots had been improved with single -family homes, many in the revival styles popular during the 1920s and 193 0s. Subsequent development of the eastern half of the neighborhood and infill construction in the western half displayed the simplified ranch style that emerged following World War II . The Smith House qualifies for listing in the Santa Ana Register of His torical Properties under Criterion 1 as an intact example of a Minimal Traditional-style house in Santa Ana. Located in Park Santiago, the house cost $12,000 to build in 1952. The recommended categorization is “contributive” because it is a good example of the Minimal Traditional style and contributes to the history and character of the neighborhood (Santa Ana Municipal Code, Section 30-2.2.3). Character-defining features of the Smith House include, but may not be limited to: compact, irregular plan; asymmetrical primary (west) façade; moderately- pitched cross-hipped roof; moderately wide roof overhang with boxed eaves; stucco siding with moderate texture throughout; brick external chimney; wood-frame multi-pane double-hung wood-sash windows; tripartite wood-sash focal window with horizontal emphasis, porch rail with offset grid design, and front door with accompanying sidelight with ribbed pane. *B12. References (continued): Ancestry.com. U.S., City Directories, 1822-1995 [database on-line]. Lehi, UT, USA: Ancestry.com Operations, Inc., 2011. City of Santa Ana Building Permits Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia Savage. A Field Guide to American Houses. New York: Alfred A. Knopf, 2013. Newspapers.com (Anaheim Bulletin, The Register) Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995.     City Council 23 – 63 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 4_ Resource Name: «Name_of_Structure» *Recorded by James Williams *Date July 15, 2024 Continuation  Update DPR 523L Additional Figures: Figure 2. At the rear (east) elevation, the patio is located near the rear wind, partially sheltered by a broadly overhanging eave, facing west. Figure 3. The primary (west) façade showing the front door and sidelight assembly, including the ribbed-class sidelight pane, facing east. Figure 4. The front porch, located on the primary (west) façade, is partially enclosed on the north by a low, wood railing featuring an offset grid pattern, facing southeast. Figure 5. Tripartite focal window on the front (west) façade consists of a fixed central sash two flanking double-hung sashes, facing north. Figure 6. The patio, at a juncture of the south and east elevations, is the location of the rear patio and two secondary entrances, facing north. Figure 7. The detached garage, located southeast of the primary residence, has a pyramidal roof moderate overhangs and asphalt shingle cladding to match the residence, facing southeast.     City Council 23 – 64 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated b y historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with     City Council 23 – 65 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 66 10/15/2024 Exhibit D: Proposed Structure Improvements (“Work Plan”) 2539 French Street Item Year Improvement 1 2025 Repair and replace roof overhang features as needed. 2 2026 Replace non-compatible south-facing rear door with a more appropriate alternative. 3 2027 Trim and maintain front yard shrubs and other landscaping to ensure ongoing clear view of the residence’s primary (west) façade from the public right-of-way. 4 2028 Repaint residence and garage.     City Council 23 – 67 10/15/2024 Planning and Building Agency Item # 3 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report September 5, 2024 Topic: HRCA No. 2024-06, HRC No. 2024-04, HPPA No. 2024-09 – Smith House (2539 French Street) RECOMMENDED ACTION 1. Adopt a resolution approving Historic Resources Commission Application No. 2024-06 and Historic Register Categorization No. 2024-04 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with François and Roxana Fyad, subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY François and Roxana Fyad are requesting approval to designate an existing Minimal Traditional-style residence located at 2539 French Street to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. The property qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Minimal Traditional-style house. It is worthy of “Contributive” categorization because it a good example of the Minimal Traditional style, including its compact, irregular plan; moderately rough stucco cladding; asymmetrical façade and double-hung wood-sash windows, among other features. DISCUSSION Project Location and Site Description The subject property is located on the west side of French Street in the Park Santiago neighborhood in Santa Ana. The site contains a 1,508-square-foot, Minimal Traditional- style residence and detached garage, on a 6,662-square-foot residential lot (Exhibit 3).     City Council 23 – 68 10/15/2024 HRCA No. 2024-06, HRC No. 2024-04, HPPA No. 2024-09 – Smith House (2539 French Street) September 5, 2024 Page 2 4 5 0 7 Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the structure is 72 years old and is a sound example of period architecture. No known code violations exist on record for this property. The Smith House is architecturally significant as an intact example of Minimal Traditional- style house in Santa Ana. The original building permit is dated February 21, 1952, and indicates it was built as a six-room residence and garage for owner Norman Herzig by contractor Charles Lawrence at a value of $12,000. The original architect is unknown. Herzig appears to have been affiliated with the property only during the time of the initial building permit, and by May 19, 1952, the property had been transferred to H. Mumper (misspelled on the permit as "Mumfer"). A 1953 city directory listing shows A.F. Mumper as the property's occupant. Mumper continued to reside at that address until at least 1954, when the The Register identified the subject property as his address and identified the property as the site of a meeting of the Orange County Renters Association, of which Mumper was the secretary (The Register June 11, 1953). By 1960, Edward L. Smith was the property's occupant, most likely with his wife Blanche U. and their family (Ancestry.com 2011). Edward was an insurance salesman by profession and owned the Lee Smith insurance agency. While it is unknown when Edward died, at the at the time of Blanche's passing in 1975, she was the sole owner of the property (Anaheim Bulletin August 8, 1975). Sources identifying owners and occupants of the property are not available between 1976 and 2023. By 2023, City planning records show, the property's current owners and residents François and Roxana Fyad took ownership of the property. The Smith House is a modest, intact example of a one-story, Minimal Traditional-style single-family residence and detached garage. It is characterized by a compact and irregular plan, cross-hipped roof with asphalt shingles and moderately wide boxed eaves, and stucco exterior cladding. The porch and front entrance are located on the front-facing     City Council 23 – 69 10/15/2024 HRCA No. 2024-06, HRC No. 2024-04, HPPA No. 2024-09 – Smith House (2539 French Street) September 5, 2024 Page 3 4 5 0 7 west façade, adjacent to a short wing. There, the solid wood door is accompanied by a single sidelight with a ribbed pane and sheltered by a porch roof with a wood post and wood railing system with an offset grid design. To the left of the porch, a tripartite focal window consists of a multi-pane fixed wood-sash window, flanked by a pair of double- hung wood-sash windows of similar style. Overall, the series of broad rectangular panes provides a horizontal emphasis to the façade, suggestive of the influence of architectural Modernism. Windows elsewhere on the residence feature double-hung wood sashes of various sizes. There are two entrances at the rear, one facing east, the other facing south from the rear wing. Each is accessed by straight concrete steps leading to glazed wood doors of varied design. The residence has been reroofed and outfitted with rooftop solar panels but generally retains integrity to its historical construction. The detached garage, located southeast of the residence, was constructed in a style similar to the residence. It has a rectangular plan, hipped roof with asphalt shingles and closed eaves, and stucco siding. A non-original metal roll-up garage door is located on the main (west) façade, opening toward a concrete-paved driveway leading to French Street. A wood-panel door and double-hung wood-sash window are located on the secondary west façade. Character-defining features of the Smith House include, but may not be limited to: compact, irregular plan; asymmetrical primary (west) façade; moderately-pitched cross- hipped roof; moderately wide roof overhang with boxed eaves; stucco siding with moderate texture throughout; brick external chimney; wood-frame multi-pane double- hung wood-sash windows; tripartite wood-sash focal window with horizontal emphasis, porch rail with offset grid design, and front door with accompanying sidelight with ribbed pane. The Smith House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Minimal Traditional-style home in Santa Ana. Located in Park Santiago, the house cost $12,000 to build in 1952. The recommended categorization is “contributive” because it is a good example of the Minimal Traditional style and contributes to the history and character of the neighborhood. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed     City Council 23 – 70 10/15/2024 HRCA No. 2024-06, HRC No. 2024-04, HPPA No. 2024-09 – Smith House (2539 French Street) September 5, 2024 Page 4 4 5 0 7 value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: •Long term preservation of the property and visual improvement to the neighborhood •A mechanism to provide for property rehabilitation •Incentives for potential buyers to purchase historic structures •Discouraging inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement subject to a completion of future improvements as described in an attached Work Plan. Overall, future improvements (Work Plan) proposed by the homeowner during the initial ten years of the Mills Act Agreement include the following: repair trim as needed. Staff also proposes the following improvements: continued repair and repainting of roof overhang, repainting of the residence and garage, replacement of the non-compatible south-facing rear door with a more appropriate alternative, and trimming and continued maintenance of front yard shrubs and other landscaping to ensure a clear view of the residence’s primary (west) façade from the public right-of-way. Staff will ensure that the proposed work will be done sensitively and will maintain the property’s character-defining features as part of the Mills Act Agreement for this property. As part of the Mills Act approval process, staff will work with the applicant to ensure that a bronze plaque is installed honoring and recognizing the structure. The plaque will include the historic name, address, year built, and local historic register designation. Lastly, the site will be subject to general maintenance and upkeep requirements including, but not limited to, replacement or restoration of damaged character-defining features, landscaping upkeep, painting, etc. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement to enable the Mills Act. Public Notification The subject site is located within the Park Santiago Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public.     City Council 23 – 71 10/15/2024 HRCA No. 2024-06, HRC No. 2024-04, HPPA No. 2024-09 – Smith House (2539 French Street) September 5, 2024 Page 5 4 5 0 7 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2024-67 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $634.45 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map 4. Copy of Public Notice Submitted By: James Williams, Contract Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency     City Council 23 – 72 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 1 of 6 RESOLUTION NO. 2024-XX A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2024-06 TO PLACE THE PROPERTY LOCATED AT 2539 FRENCH STREET, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2024-04 PLACING SAID PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. On September 5, 2024, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2024-06) and categorization (Historic Resources Commission Categorization No. 2024-04) of the Smith House located at 2539 French Street, Santa Ana. B. The Smith House has distinctive architectural features of the Minimal Traditional style and was built in 1952. C. The Smith House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of Minimal Traditional- style home in Santa Ana. The house displays characteristics of the Art Moderne style through its use of smooth compact plan, asymmetrical façade, and cross-hipped roof, among other original features. The recommended categorization is “Contributive” because it is a good example of the Minimal Traditional and contributes to the character and history of its neighborhood (Santa Ana Municipal Code, Section 30-2.2). Character- defining features of the Smith House include, but may not be limited to: compact, irregular plan; asymmetrical primary (west) façade; moderately- pitched cross-hipped roof; moderately wide roof overhang with boxed eaves; stucco siding with moderate texture throughout; brick external chimney; wood-frame multi-pane double-hung wood-sash windows; tripartite wood-sash focal window with horizontal emphasis, porch rail with offset grid design, and front door with accompanying sidelight with ribbed pane. D. The legal owners of the property are François-Xavier Fyad and Roxana Fyad.     City Council 23 – 73 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 2 of 6 E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. F. The subject property meets the standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. G. The subject property meets the minimum standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code. H. In addition to meeting the standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code, the applicant has agreed, as part of the requested Mills Act Agreement Work Plan, to restoration of select elements described therein within the first five years of the Agreement’s term, including continued repair and repainting of roof overhang, repainting of the residence and garage, replacement of the non-compatible south-facing rear door with a more appropriate alternative, and trimming and continued maintenance of front yard shrubs and other landscaping to ensure a clear view of the residence’s primary (west) façade from the public right-of-way. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under CEQA Guidelines Section 15331, Class 31, as these actions are designed to preserve historical resources. Categorical Exemption No. ER-2024-67 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana, after conducting the public hearing, hereby approves: A. Historic Resources Commission Application No. 2024-06 to place the Smith House located at 2539 French Street, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2024-04 placing the Smith House located at 2539 French Street, Santa Ana, 92706 within the Contributive category, as conditioned in Exhibit B, attached hereto and incorporated herein. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto , the report entitled “Historical Property Description,” and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled “Historical Property Description” is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this Resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this Resolution in the City of Santa Ana Register of Historical Properties.     City Council 23 – 74 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 3 of 6 Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder’s Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this 5th day of September, 2024. __________________________ Tim Rush Chairperson APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ Brandon Salvatierra Deputy City Attorney AYES: Commission members____________________________________ NOES: Commission members___________________________________ ABSTAIN: Commission members___________________________________ NOT PRESENT: Commission members___________________________________     City Council 23 – 75 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 4 of 6 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, NUVIA OCAMPO, Historic Resources Commission Secretary, do hereby attest to and certify the attached Resolution No. 2024-XX to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on September 5, 2024. Date: ________________ ____________________________________ Nuvia Ocampo Commission Secretary City of Santa Ana     City Council 23 – 76 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 5 of 6 EXHIBIT A LEGAL DESCRIPTION APN Address Legal Description Owner Names 396-431-04 2539 French Street REAL PROPERTY IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: LOT 24 OF TRACT 1473 IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 45, PAGE 8 OF ISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID ORANGE COUNTY. François-Xavier Fyad and Roxana Fyad     City Council 23 – 77 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 6 of 6 EXHIBIT B Conditions of Approval for Historic Resources Commission Application No. 2024-06 and Historic Resources Commission Categorization No. 2024-04 The Applicant must comply with each condition listed below prior to exercising the rights conferred by the Historic Resource Commission’s approval and the City of Santa Ana Register of Historic Properties pursuant to Section 30-6 of the Santa Ana Municipal Code. The Applicant must remain in compliance with all condition(s) listed below: 1. Within 180-days of execution of this resolution, the applicant shall install a bronze plaque as per a template on file with the Planning Division honoring and recognizing the structure at 2539 French Street, historically known as the Smith House. The plaque shall include the historic name, address, year built, and local historic register designation. The final dimensions, location, text and description on the plaque shall be reviewed and approved by Planning Division staff.     City Council 23 – 78 10/15/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and François-Xavier Fyad and Roxana Fyad, husband and wife as joint tenants, (hereinafter collectively referred to as “Owner”), owner of real property located at 2539 French Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2539 French Street, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner.     City Council 23 – 79 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on November 20, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annua l renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Executive Summary” and “Historical Property Description” attached hereto, marked collectively as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings,     City Council 23 – 80 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 3 - textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. As part of the periodic inspection, Owner shall supply information in a format determined acceptable by the representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization information required to determine compliance with the terms of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, "Proposed Structure Improvements" and the City Council Historic Property Preservation Agreement (HPPA No. 2024-09) staff report dated September 5, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items are amended or removed/replaced from the improvements list.     City Council 23 – 81 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 4 - 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be requ ired to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not oth erwise provided     City Council 23 – 82 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 5 - for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 2539 French Street, Assessor Parcel Number, 396-431-04, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk Owners: François-Xavier Fyad and Roxana Fyad 2539 French Street     City Council 23 – 83 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 6 - Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County.     City Council 23 – 84 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 7 - 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the Cou nty Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 85 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 8 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL ALVARO NUÑEZ City Clerk City Manager OWNERS Date: ___________________ By:__________________ FRANÇOIS-XAVIER FYAD Date: ___________________ By:__________________ ROXANA FYAD APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 86 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 9 - EXHIBIT A LEGAL DESCRIPTION REAL PROPERTY IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: LOT 24 OF TRACT 1473 IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 45, PAGE 8 OF ISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID ORANGE COUNTY. Assessor’s Parcel Number: 396-431-04     City Council 23 – 87 10/15/2024 2 1 4 7 9 EXECUTIVE SUMMARY Smith House 2539 French Street Santa Ana, CA 92706 NAME Smith House REF. NO. ADDRESS 2539 French Street CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1952 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Park Santiago CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Minimal Traditional During the Great Depression through the immediate postwar years, the Minimal Traditional home rose in popularity as the preferred style for middle-class housing in the United States. This basic house type fulfilled both aesthetic and social needs: in terms of aesthetics, the form represented a stripped-down version of the historic-eclectic styles popular in the 1920s, in particular the Tudor and English Revival styles. In social terms, the Minimal Traditional home satisfied requirements in square footage and plan by the Federal Housing Administration (FHA), which launched a campaign in this period to expand home ownership. The Minimal Traditional home served as the prototype used by the FHA in its efforts to codify and manufacture “a standard, low-cost, minimum house that the majority of American wage earners could afford” (Greg Hise, Magnetic Los Angeles, p. 57). Minimal Traditional homes are typically rectangular in plan and one- story in height, often with a front-gabled wing and prominent attached chimney. In contrast with the English and Tudor Revival styles the one-story version sometimes mimics, the Minimal Traditional home is capped with a low or intermediate pitch roof with a hipped or side gable. Sheathing materials include stucco, brick, or wood, often accompanied by stone veneer accents. Fenestration generally consists of multi-light casement, double-hung, and picture windows with wood frames. The eaves and rakes of the Minimal Traditional home are typically shallow (in a departure from the later Ranch House style, which they often resemble). Although they have little applied ornament, many Minimal Traditional homes often display decorative wood shutters and porch-roof supports. SUMMARY/CONCLUSION: The Smith House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Minimal Tradtional-style home in Santa Ana. The recommended categorization is “Contributive” because it is a good example of the Minimal Traditional style and history and character of the neighborhood. (Santa Ana Municipal Code, Section 30-2.3). EXPLANATION OF CODES:  California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.  It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation.     City Council 23 – 88 10/15/2024 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _4_ Resource name(s) or number (assigned by recorder) Smith House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Orange Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 2539 North French Street City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 396-431-04 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The Smith House is a modest, intact example of a one-story, Minimal Traditional-style single-family residence and detached garage (Figures 1 and 2). It is characterized by a compact and irregular plan, cross-hipped roof with asphalt shingles and moderately wide boxed eaves, and stucco exterior cladding. The porch and front entrance are located on the front-facing west façade, adjacent to a short wing. There, the solid wood door is accompanied by a single sidelight with a ribbed pane and sheltered by a porch roof with a single wood post and wood railing system with an offset grid design (Figures 3 and 4). To the left of the porch, a tripartite focal window consists of a multi-pane fixed wood-sash window, flanked by a pair of double-hung wood-sash windows of similar style (Figure 5). Overall, the series of broad rectangular panes provides a horizontal emphasis to the façade, suggestive of the influence of architectural Modernism. Windows elsewhere on the residence feature double- hung wood sashes of various sizes. There are two entrances at the rear, one facing east, the other facing south from the rear wing. Each is accessed by straight concrete steps leading to glazed wood doors of varied design (Figure 6). The residence has been reroofed and outfitted with rooftop solar panels but generally retains integrity to its historical construction. (See Continuation Sheet 3 of 4.) *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence and HP4. Ancillary building *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) (Figure 1) Primary (west) facade, view southeast, July 2024 *P6. Date Constructed/Age and Sources: historic 1952/Original Building Permit *P7. Owner and Address: François-Xavier and Roxana Fyad 2539 North French Street Santa Ana, CA 92706 *P8. Recorded by: James Williams City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 3, 2024 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95)*Required information P5a. Photo     City Council 23 – 89 10/15/2024 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 4 *NRHP Status Code_5S3_________________________ *Resource Name or #: Smith House B1. Historic Name: Smith House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Minimal Traditional *B6. Construction History: (Construction date, alterations, and date of alterations): February 14, 1952. Permit to construct a 6-room stucco residence and garage. Vallue not indicated. April 16, 1952. Permit for plastering by Morrison. No value indicated. May 19, 1952. Permit for one fixture for H. Mumper. $95. January 31, 2023. Permit to install rooftop solar panels. 1$14,000. May 6, 2024. Permit to demolishpatio cover. $1,000. *B7. Moved?No Yes Unknown Date:__________ Original location:______________ *B8. Related Features: Detached garage B9a. Architect: Unknown b. Builder: Charles Lawrence (contractor) *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1952 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Smith House is architecturally significant as an intact example of Minimal Traditional-style house in Santa Ana. The original building permit is dated February 21, 1952, and indicates it was built as a six-room residence and garage for owner Norman Herzig by contractor Charles Lawrence at a value of $12,000. The original architect is unknown. Herzig appears to have been affiliated with the property only during the time of the initial building permit, and by May 19, 1952, the property had been transferred to H. Mumper (misspelled on the permit as "Mumfer"). A 1953 city directory listing shows A.F. Mumper as the property's occupant. Mumper continued to reside at that address until at least as recently as 1954, when the The Register identified the subject property as his address and identified the property as the site of a meeting of the Orange County Renters Association, of which Mumper was the secretary (The Register June 11, 1953). By 1960, Edward L. Smith was the property's occupant, most likely with his wife Blanche U. and their family (Ancestry.com 2011). Edward was an insurance salesman by profession and owned the Lee Smith insurance agency. While it is unknown when Edward died, at the at the time of Blanche's passing in 1975, she was the sole owner of the property (Anaheim Bulletin August 8, 1975). Sources identifying owners and occupants of the property are not available between 1976 and 2023. By 2023, City planning records show, the property's current owners and residents François-Xavier and Roxana Fyad took ownership of the property. (Continued on page 3 of 4.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: Ancestry.com. U.S., City Directories, 1822-1995 [database on- line]. Lehi, UT, USA: Ancestry.com Operations, Inc., 2011. (See Continuation Sheets 3 and 4) B13. Remarks: None *B14. Evaluator: James Williams, City of Santa Ana. *Date of Evaluation: July 18, 2024 DPR 523B (1/95)*Required information Sketch Map (This space reserved for official comments.) Smith House 2539 French Street NN     City Council 23 – 90 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 4_Resource Name: Smith House *Recorded by James Williams *Date July 15, 2024 Continuation  Update DPR 523L *P3a. Description (continued): The detached garage, located southeast of the residence, was constructed in a style similar to the residence (Figure 7). It has a rectangular plan, hipped roof with asphalt shingles and closed eaves, and stucco siding. A non-original metal roll-up garage door is located on the main (west) façade, opening toward a concrete-paved driveway leading to French Street. A wood-panel door and double-hung wood-sash window are located on the secondary west façade. *B10. Significance (continued): The Smith House is located in the Park Santiago neighborhood. The neighborhood is bounded by Santiago Creek and Park on the north, East Seventeenth Street on the south, North Lincoln Avenue on the east, North Main Street on the west, and the I-5 freeway on the southwest. In large part these boundaries reflect the transportation lines that were constructed towards the end of the nineteenth century and at the beginning of the twentieth century, when the Pacific Electric interurban railroad ran up Main Street; the Atchison, Topeka, and Santa Fe tracks followed Lincoln; and the Southern Pacific Railroad right-of-way mirrored the freeway route. This area remained primarily agricultural well into the 1920s. As of 1905, the city directories listed around twenty households on East Santa Clara, Twentieth Street, “C Street” (now North Santiago Street), North Bush Street and North Main Avenue, the only streets in the area at the time. The vast majority of the residents were ranchers. By 1911, the number of households had increased to about thirty, and Edgewood Road and Valencia Street had been partially laid out, but most residents continued to list “rancher” or “fruit grower” as their occupation in the city directories. This pattern of land use was evident on the 1912 plat map of the City, which illustrated two small, Craftsman era subdivisions along Bush north of Santa Clara and on Valencia and Poinsettia south of Twentieth Street, with the remaining area divided into larger, agricultural parcels held by approximately forty landowners. While the area east of Santiago Street was not subdivided until after the mid-1920s, most of the present day streets west of Santiago had been laid out when the City was mapped in 1923. Ranching continued to be the most prevalent occupation in the neighborhood, but increasing numbers of professionals, small business owners, merchants, and people in service professions such as painters, electricians, and ca rpenters made their homes in the western half of the neighborhood during the 1920s and 1930s. The area also attracted several city and county officials, including the City Attorney (Z. B. West, Jr., 321 East Santa Clara Avenue), County Supervisor, First District (C. H. Chapman, 2315 North Santiago Street), County Surveyor (E. H. Irwin, 2407 North Santiago Street), and County Auditor (William C. Jerome, 2422 Poinsettia Street). By April 1942, when the Sanborn Company first mapped the western half of the area, most of the lots had been improved with single-family homes, many in the revival styles popular during the 1920s and 1930s. Subsequent development of the eastern half of the neighborhood and infill construction in the western half displayed the simplified ranch style that emerged following World War II. The Smith House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Minimal Traditional-style house in Santa Ana. Located in Park Santiago, the house cost $12,000 to build in 1952. The recommended categorization is “contributive” because it is a good example of the Minimal Traditional style and contributes to the history and character of the neighborhood (Santa Ana Municipal Code, Section 30-2.2.3). Character-defining features of the Smith House include, but may not be limited to: compact, irregular plan; asymmetrical primary (west) façade; moderately- pitched cross-hipped roof; moderately wide roof overhang with boxed eaves; stucco siding with moderate texture throughout; brick external chimney; wood-frame multi-pane double-hung wood-sash windows; tripartite wood-sash focal window with horizontal emphasis, porch rail with offset grid design, and front door with accompanying sidelight with ribbed pane. *B12. References (continued): Ancestry.com. U.S., City Directories, 1822-1995 [database on-line]. Lehi, UT, USA: Ancestry.com Operations, Inc., 2011. City of Santa Ana Building Permits Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia Savage. A Field Guide to American Houses. New York: Alfred A. Knopf, 2013. Newspapers.com (Anaheim Bulletin, The Register) Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995.     City Council 23 – 91 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 4_Resource Name: Smith House *Recorded by James Williams *Date July 15, 2024 Continuation  Update DPR 523L Additional Figures: Figure 2. At the rear (east) elevation, the patio is located near the rear wind, partially sheltered by a broadly overhanging eave, facing west. Figure 3. The primary (west) façade showing the front door and sidelight assembly, including the ribbed-class sidelight pane, facing east. Figure 4. The front porch, located on the primary (west) façade, is partially enclosed on the north by a low, wood railing featuring an offset grid pattern, facing southeast. Figure 5. Tripartite focal window on the front (west) façade consists of a fixed central sash two flanking double-hung sashes, facing north. Figure 6. The patio, at a juncture of the south and east elevations, is the location of the rear patio and two secondary entrances, facing north. Figure 7. The detached garage, located southeast of the primary residence, has a pyramidal roof moderate overhangs and asphalt shingle cladding to match the residence, facing southeast.     City Council 23 – 92 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with     City Council 23 – 93 10/15/2024 MILLS ACT AGREEMENT 2539 French Street Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 94 10/15/2024 2 2 9 0 9 Exhibit D: Proposed Structure Improvements (“Work Plan”) 2539 French Street Item Year Improvement 1 2025 Repair and replace roof overhang features as needed. 2 2026 Replace non-compatible south-facing rear door with a more appropriate alternative. 3 2027 Trim and maintenance front yard shrubs and other landscaping to ensure ongoing clear view of the residence’s primary (west) façade from the public right-of-way. 4 2028 Repaint residence and garage.     City Council 23 – 95 10/15/2024 HRCA NO. 2024-06, HRC NO. 2024-04, HPPA NO. 2024-09 2539 N. FRENCH STREET SMITH HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y 500’ RADIUS EXHIBIT 3 SITE     City Council 23 – 96 10/15/2024 O R A N G E C O U N T Y R E P O R T E R OR# ~SINCE 1921~ To the right is a copy of the notice you sent to us for publication in the ORANGE COUNTY REPORTER. Thank you for using our newspaper. Please read this notice carefully and call us with any corrections. The Proof of Publication will be filed with the County Clerk, if required, and mailed to you after the last date below. Publication date(s) for this notice is (are): Daily Journal Corporation Serving your legal advertising needs throughout California. Mailing Address : 600 W SANTA ANA BLVD STE 812, SANTA ANA, CA 92701 Telephone (714) 543-2027 / Fax (714) 542-6841 Visit us @ www.LegalAdstore.com NUVIA OCAMPO CITY OF SANTA ANA/PLANNING & BUILDING AGENCY 20 CIVIC CENTER PLAZA 2ND FLR SANTA ANA, CA 92702 GPN GOVT PUBLIC NOTICE 2539 French St 08/26/2024 Publication Total $127.05 $127.05 ORANGE COUNTY REPORTER, SANTA ANA (714) 543-2027 BUSINESS JOURNAL, RIVERSIDE (951) 784-0111 DAILY COMMERCE, LOS ANGELES (213) 229-5300 LOS ANGELES DAILY JOURNAL, LOS ANGELES (213) 229-5300 SAN FRANCISCO DAILY JOURNAL, SAN FRANCISCO (800) 640-4829 SAN JOSE POST-RECORD, SAN JOSE (408) 287-4866 THE DAILY RECORDER, SACRAMENTO (916) 444-2355 THE DAILY TRANSCRIPT, SAN DIEGO (619) 232-3486 THE INTER-CITY EXPRESS, OAKLAND (510) 272-4747 Notice Type: Ad Description COPY OF NOTICE 3844812 !A000006846053! The charge(s) for this order is as follows. An invoice will be sent after the last date of publication. If you prepaid this order in full, you will not receive an invoice. NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION The City of Santa Ana encourages the public to participate in the decision- making process.We encourage you to contact us prior to the Public Hearing if you have any questions. Historic Resources Commission Action:The Historic Resources Commission will hold a Public Hearing to receive public testimony,and will take action on the item described below.Their decision is final unless appealed to the City Council within 10 days of the decision by any interested party or group. Project Location:2539 North French Street located within Single Family Residence (R1)zoning district. Project Applicant:Francois-Xavier and Raxana Fyad (Applicants &Property Owners) Project Description:Applicants are requesting approval of Historic Resources Commission Application (HRCA)No. 2024-06,Historic Register Categorization (HRC)No.2024-04,and Historic Property Preservation Agreement (HPPA)No. 2024-09 to allow the placement and categorization in the Santa Ana Register of Historical Properties as “Contributive” for the above mentioned property and to execute a Historic Property Preservation Agreements with the City of Santa Ana. Environmental Impact:Pursuant to the California Environmental Quality Act (CEQA)and the CEQA Guidelines,the project is exempt from further review under Section 15331,Class 31,as this action is designed to preserve a historic resource.Notice of Exemption, Environmental Review No.2024-67 will be filed for this project. Meeting Details:This matter will be heard on Thursday,September 5,2024, at 4:30 p.m.in the City Council Chambers,22 Civic Center Plaza,Santa Ana,CA 92701.Members of the public may attend this meeting in-person or join via Zoom.For the most up to date information on how to participate virtually in this meeting,please visit www.santa- ana.org/pb/meeting-participation. Written Comments:If you are unable to participate in the meeting,you may send written comments by e-mail to PBAeComments@santa-ana.org (reference the topic in the subject line)or mail to Nuvia Ocampo,Recording Secretary,City of Santa Ana,20 Civic Center Plaza –M20,Santa Ana,CA 92701.Deadline to submit written comments is 3:30 p.m.on the day of the meeting.Comments received after the deadline may not be distributed to the Commission but will be made part of the record. Where To Get More Information: Additional details regarding the proposed action(s),including the full text of the discretionary item,may be found on the City website 72 hours prior to the public hearing at:https://santa- ana.primegov.com/public/portal. Who To Contact For Questions:Should you have any questions,please contact Pedro Gomez with the Planning and Building Agency at PGomez@santa- ana.org or 714-667-2790. Note:If you challenge the decision on the above matter,you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice,or in written correspondence delivered to the Historic Resources Commission or City Council of the City of Santa Ana at,or prior to,the public hearing. Si tiene preguntas en español,favor de llamar a Nuvia Ocampo al (714)667- 2732. N u c n liên l c b ng ti ng Vi t,xin i n tho i cho Tony Lai s (714)565- 2627 . 8/26/24 OR-3844812#     City Council 23 – 97 10/15/2024 CITY OF SANTA ANA Planning and Building Agency 20 Civic Center Plaza ● P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.org/pba NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION Historic Resources Commission Action: The Historic Resources Commission will hold a Public Hearing to receive public testimony, and will take action on the item described below. Their decision is final unless appealed to the City Council within 10 days of the decision by any interested party or group. Project Location: 2539 North French Street located within Single Family Residence (R1) zoning district. Project Applicant: Francois-Xavier and Raxana Fyad (Applicants & Property Owners) Project Description: Applicants are requesting approval of Historic Resources Commission Application (HRCA) No. 2024-06, Historic Register Categorization (HRC) No. 2024-04, and Historic Property Preservation Agreement (HPPA) No. 2024-09 to allow the placement and categorization in the Santa Ana Register of Historical Properties as “Contributive” for the above mentioned property and to execute a Historic Property Preservation Agreements with the City of Santa Ana. Environmental Impact: Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review under Section 15331, Class 31, as this action is designed to preserve a historic resource. Notice of Exemption, Environmental Review No. 2024-67 will be filed for this project. Meeting Details: This matter will be heard on Thursday, September 5, 2024, at 4:30 p.m. in the City Council Chambers, 22 Civic Center Plaza, Santa Ana, CA 92701. Members of the public may attend this meeting in-person or join via Zoom. For the most up to date information on how to participate virtually in this meeting, please visit www.santa-ana.org/pb/meeting-participation. Written Comments: If you are unable to participate in the meeting, you may send written comments by e-mail to PBAeComments@santa-ana.org (reference the topic in the subject line) or mail to Nuvia Ocampo, Recording Secretary, City of Santa Ana, 20 Civic Center Plaza – M20, Santa Ana, CA 92701. Deadline to submit written comments is 3:30 p.m. on the day of the meeting. Comments received after the deadline may not be distributed to the Commission but will be made part of the record. Where To Get More Information: Additional details regarding the proposed action(s), including the full text of the discretionary item, may be found on the City website 72 hours prior to the public hearing at: https://santa-ana.primegov.com/public/portal. Who To Contact For Questions: Should you have any questions, please contact Pedro Gomez with the Planning and Building Agency at PGomez@santa-ana.org or 714-667-2790. Note: If you challenge the decision on the above matter, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Historic Resources Commission or City Council of the City of Santa Ana at, or prior to, the public hearing.     City Council 23 – 98 10/15/2024 Si tiene preguntas en español, favor de llamar a Nuvia Ocampo (714) 667-2732. Nếu cần liên lạc bằng tiếng Việt, xin điện thoại cho Tony Lai số (714) 565-2627. 500’ RADIUS NOTIFICATION MAP     City Council 23 – 99 10/15/2024     City Council 23 – 100 10/15/2024     City Council 23 – 101 10/15/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Charles A. Martin and Molly H. Martin, as Co-trustees of the Martin Family Trust, Dated 10/17/2008 (hereinafter collectively referred to as “Owner”), owner of real property located at 1113 W Riviera Drive, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 1113 W Riviera Drive, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner.     City Council 23 – 102 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 16, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the f ollowing conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Executive Summary” and “Historical Property Description” attached hereto, marked collectively as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings,     City Council 23 – 103 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 3 - textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. As part of the periodic inspection, Owner shall supply information in a format determined acceptable by the representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization information required to determine compliance with the terms of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, "Proposed Structure Improvements" and the City Council Historic Property Preservation Agreement (HPPA No. 2024-10) staff report dated September 5, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items are amended or removed/replaced from the improvements list.     City Council 23 – 104 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 4 - 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Own er, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided     City Council 23 – 105 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 5 - for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 1113 W. Riviera Drive, Assessor Parcel Number, 001-171-08, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later speci fied by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk Owners: Charles A. Martin and Molly H. Martin, Co-Trustees of the Martin Family Trust     City Council 23 – 106 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 6 - 1113 W Riviera Drive Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County.     City Council 23 – 107 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 7 - 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 108 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 -8 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL ALVARO NUÑEZ City Clerk City Manager OWNERS Date: ___________________ By:__________________ CHARLES MARTIN TRUSTEE OF THE MARTIN FAMILY TRUST Date: ___________________ By:__________________ MOLLY MARTIN TRUSTEE OF THE MARTIN FAMILY TRUST APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 109 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 9 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: THAT PORTION OF LOT 9 OF THE BATES TRACT, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP THEREOF RECORDED IN BOOK 1, PAGE 96, OF MISCELLANEOUS MAPS, RECORDS OF SAID ORANGE COUNTY, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 4 OF TRACT NO. 1740, AS SHOWN ON A MAP THEREOF RECORDED IN BOOK 52, PAGE 22, MISCELLANEOUS MAPS, SAID POINT BEING ON A CURVE, CONCAVE SOUTHEASTERLY, HAVING A RADIUS OF 1030.00 FEET, THE INITIAL RADIAL LINE AT SAID POINT BEARS SOUTH 15° 01' 48" EAST; THENCE NORTHEASTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 5° 23' 01", AN ARC DISTANCE OF 96.78 FEET TO THE TRUE POINT OF BEGINNING OF THE BOUNDARY OF THE LAND HEREIN DESCRIBED; THENCE CONTINUING ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 5° 50' 28", AN ARC DISTANCE OF 105.00 FEET TO THE EAST LINE OF SAID LOT 9; THENCE NORTH 0° 43' 50": EAST ALONG SAID EAST LINE, 153.37 FEET TO THE SOUTHERLY LINE OF THE LAND CONVEYED TO THE CITY OF SANTA ANA BY DEED RECORDED MAY 7, 1953 IN BOOK 2499, PAGE 412, OFFICIAL RECORDS, SAID SOUTHWESTERLY LINE BEING A CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 560.00 FEET, THE INITIAL RADIAL LINE AT SAID POINT BEARS SOUTH 3° 44' 10" EAST; THENCE SOUTHWESTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 11° 30' 50" AN ARC DISTANCE OF 112.53 FEET TO A POINT THAT BEARS NORTH 1° 47' 50" WEST FROM THE TRUE POINT OF BEGINNING; THENCE SOUTH 1° 47' 50" EAST 147.19 FEET TO SAID TRUE POINT OF BEGINNING. Assessor’s Parcel Number: 001-171-08     City Council 23 – 110 10/15/2024 Exhibit B EXECUTIVE SUMMARY Buckheim House 1113 West Riviera Drive Santa Ana, CA 92706 NAME Buckheim House REF. NO. ADDRESS 1113 West Riviera Drive CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1956 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD West Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Ranch Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post -World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930s designs of Southern California architect Cliff May, who sought to reinvent the West’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor-outdoor integration. While the style includes several variants, a basic set of character-defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L- shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in desig n, the Ranch House is often sheathed in and accented with rustic materials such as board-and-batten siding, high brick foundations, art stone, and wood shake roofs. Indoor-outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or corner windows. Window detailing can include wood frames, decorative shutters, and diamond-patterned muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dove cotes and bird houses. SUMMARY/CONCLUSION: The Buckheim House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Ranch-style home in Santa Ana. The recommended categorization is “Contributive” because it is a good example of the style and contributes to the historical and architectural character of its neighborhood . (Santa Ana Municipal Code, Section 30-2.3). EXPLANATION OF CODES:  California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.  It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation .     City Council 23 – 111 10/15/2024 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _4_ Resource name(s) or number (assigned by recorder) Buckheim House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Anaheim Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 1113 West Riviera Drive City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 001-171-08 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The Buckheim House is a highly intact example of a one-story, Ranch-style, single-family residence with a detached garage (Figure 1). Constructed on a generally rectangular plan, the residence is capped with a cross -hipped roof with wood shake shingles and moderate to broad eaves. Cladding on the front-facing south façade is principally board-and-batten but also includes fieldstone-veneer wainscoting and within the full height of the recessed porch (Figure 2). Use of such fieldstone cladding is repeated in the exposed internal chimney, an integrated planter on the south façade, and a short blade wall extending toward the driveway (Figure 3). Secondary-façade cladding alternates between stucco and board-and-batten. The front recessed front entrance includes a door with molded paneling and a fanlight, flanked by similar partially glazed panels, all of which appear non-original per visual observation (Figure 4). Windows are wood casements throughout, and have been replaced in-kind at the rear of the house (Figure 5). Also at the rear of the residence, a wood-framed sliding glass door opens north toward a landscaped backyard featuring a below-ground swimming pool (Figure 6). The residence is adjoined to the detached garage by a covered walkway with a gable-roof structure. The walkway is separated from the adjacent backyard by a breeze-block partition. (See Continuation Sheet 3 of 4.) *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence and HP4. Ancillary building *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) (Figure 1) Primary (south) facade, view northeast, July 2024 *P6. Date Constructed/Age and Sources: historic 1956/ Original Building Permit *P7. Owner and Address: Charles and Molly Martin 1113 West Riveria Drive Santa Ana, CA 92706 *P8. Recorded by: James Williams City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 3, 2024 *P10. Survey Type: Intensive Survey *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95) *Required information P5a. Photo     City Council 23 – 112 10/15/2024 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 4 *NRHP Status Code_5S3_________________________ *Resource Name or #: Buckheim House B1. Historic Name: Buckheim House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Ranch *B6. Construction History: (Construction date, alterations, and date of alterations): May 28, 1956. Permit to construct a seven room residence and garage. $25,000. July 26, 1956. Permit for plastering. No valuation provided. June 24, 1960. Permit to construct pool by Tahitian Pools. $2,500. June 28, 1999. Permit to remove and replace in kind wood shake roof shingles. $9,800. January 13, 2011. Permit to remodel interior and extend exterior wall of master bedroom within existing roof overhang; remove chimney; replace windows. $54,400. June 5, 2012. Permit to remove and replace in kind wood shake roof shingles on residence and garage. $17,584. Jauary 2, 2014. Permit to replace in-kind four windows at the rear of the residence. $5,000. *B7. Moved? No Yes Unknown Date:__________ Original location:_______ _______ *B8. Related Features: Detached garage B9a. Architect: Unknown b. Builder: Hugh Neighbor, Jr. (contractor) *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1956 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Buckheim House is architecturally significant as an intact example of a Ranch-style house in Santa Ana. The original building permit is dated May 26, 1956, and indicates it was built as a single-family residence and garage for owner Robert F. Buckheim for $25,000. The contractor was Hugh M. Neighbors, Jr. Although available sources do not confirm the property's designer, it is possible Neighbors, a builder since 1946, designed the property as he was known to have included the design of custom houses as part of his building practice between the late 1940s and early 1960s (Santa Ana Register August 21, 1946, December 11, 1948, The Register July 4, 1954, August 30, 1959, December 16, 1962). A review of City of Santa Ana property ownership data shows that Buckheim family, including Robert and Marion K. Buckheim, owned the property until 2009, when it was acquired by Charles and Molly Martin, the property's current owners. B11. Additional Resource Attributes: (List attributes and codes) *B12. References: Ancestry.com. U.S., City Directories, 1822-1995 [database on- line]. Lehi, UT, USA: Ancestry.com Operations, Inc., 2011. (See Continuation Sheet 3 of 4.) B13. Remarks: None *B14. Evaluator: James Williams, City of Santa Ana. *Date of Evaluation: July 18, 2024 DPR 523B (1/95) *Required information Sketch Map (This space reserved for official comments.) N Buckheim House 1113 West Riviera Drive     City Council 23 – 113 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 4_ Resource Name: «Name_of_Structure» *Recorded by James Williams *Date July 18, 2024 Continuation  Update DPR 523L *P3a. Description (continued): The detached garage, located northeast of the residence, has an appearance and materials generally consistent with those of the residence. Specifically, the rectangular-plan building culminates in a pyramidal roof with shake shingles and is clad entirely in stucco (Figure 7). The glazed, paneled garage door at its primary (south) façade fronts a long, paved driveway leading to West Riviera Street. There are additionally three standard-size wood doors, two on the east façade, and one on the north. A single steel casement window is present on the east façade. *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the interse ction of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selecti on as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. Since the second half of the twentieth century, the neighborhood in which the Buckheim House is located has been known as West Floral Park. Bounded by Santiago Creek on the north, West Seventeenth Street on the south, North Flower Street on the east and North Bristol Street on the west, this residential area largely developed after 1947. Prior to that time, the area was primarily agricultural, and other than Flower Street, which was improved with houses during the 1920s and 1930s, contained only a handful of residences on Baker and Bristol Streets, the City Water Works pumping plant at 2315 North Bristol Street, and the Animal Shelter and City/County Pound at 2321 North Bristol Street. Between 1947 and 1950, around two dozen homes were constructed on Baker, Olive, Towner, and Westwood Streets. Construction boomed throughout the neighborhood during the 1950s, with the California Ranch emerging as the favored residential style. The Buckheim House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an i ntact example of Ranch-style home in Santa Ana. Located in West Floral Park, the house cost $35,000 to build in 1956. The recommended categorization is “Contributive” because it is a good example of the Ranch style and contributes to the architectural character of the neighborhood (Santa Ana Municipal Code, Section 30-2.3). Character-defining features of the Buckheim House include, but may not be limited to: generally rectangular plan; asymmetrical primary façade at the south; moderate-pitch hipped roof with wood shake shingles; broad roof overhang; board-and-batten, stucco, and fieldstone veneer exterior cladding; fieldstone-veneer-clad chimney, integrated planter, and blade wall; wood casement windows; recessed front (south) entrance with fieldstone veneer and board -and-batten cladding; detached garage; covered walkway linking residence and garage and featuring a gable roof shelter with exposed trusswork; front yard lawn with landscaping including mature trees and shrubs, and backyard with landscaping, breeze-block partition, and swimming pool. *B12. References (continued): McAlester, Virginia savage. A Field Guide to American Houses. New York: Alfred A. Knopf, 2013. Newspapers.com (Santa Ana Register,The Register) Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995.     City Council 23 – 114 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 4_ Resource Name: «Name_of_Structure» *Recorded by James Williams *Date July 18, 2024 Continuation  Update DPR 523L Additional Figures: Figure 2. At the primary (south) façade, cladding at the front porch is represenative of the exterior surfaces throughout the front of the residence, facing northeast. Figure 3. Detail of primary (south) façade, featuring the fieldstone-veneer-clad chimney. Figure 4. Detail of the primary (south) façade, showing likely non-original front door assembly, facing north. Figure 5. This tripartite wood casement window located on the main (south) is representative of nearly all windows throughout the residence, facing north. Figure 6. This overview of the backyard depicts the swimming pool, landscaping, breeze block partition, and east elevations of the detached garage and walkway shelter, facing west. Figure 7. The detached garage, located southeast of the primary residence, contains a pyramidal roof clad in wood shake shingles to match the residence; a portion of the walkway cover is visible to the right, facing north.     City Council 23 – 115 10/15/2024 MILLS ACT AGREEMENT 1113 West Riviera Drive Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated b y historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with     City Council 23 – 116 10/15/2024 MILLS ACT AGREEMENT 1113 West Riviera Drive Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 117 10/15/2024 Exhibit D: Proposed Structure Improvements (“Work Plan”) 1113 West Riviera Drive Item Year Improvement 1 2024 Trim and maintain landscaping as necessary to maintain a view of the primary (south) façade from the public right-of-way. 2 2025 Repaint residence and detached garage as part of regular maintenance. 3 2029 Replace in-kind wood shake shingles on the roofs of the residence, garage, and walkway cover.     City Council 23 – 118 10/15/2024 Planning and Building Agency Item # 1 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report September 5, 2024 Topic: HRCA No. 2024-07, HRC No. 2024-05, HPPA No. 2024-10 – Buckheim House (1113 W. Riviera Drive) RECOMMENDED ACTION 1. Adopt a resolution approving Historic Resources Commission Application No. 2024-07 and Historic Register Categorization No. 2024-05 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Charles A. and Molly H. Martin, subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Charles and Molly Martin are requesting approval to designate an existing Ranch-style residence located at 1113 W. Riviera Drive to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. The property qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of Ranch-style house. It is worthy of “Contributive” categorization because a good example of the Ranch style, including its wood shake shingle roofing; exterior cladding consisting of board-and-batten, stucco, and fieldstone veneer, recessed porch, and wood casement windows, among other features. DISCUSSION Project Location and Site Description The subject property is located on the north side of West Rivera Drive in the West Floral Park neighborhood in Santa Ana. The site contains a 2,560-square-foot, Ranch-style residence and detached garage, on a 16,100-square-foot residential lot (Exhibit 3).     City Council 23 – 119 10/15/2024 HRCA No. 2024-07, HRC No. 2024-05, HPPA No. 2024-10 – Buckheim House (1113 W. Riviera Drive) September 5, 2024 Page 2 4 5 0 1 Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the structure is 68 years old and is a sound example of period architecture. No known code violations exist on record for this property. The Buckheim House is architecturally significant as an intact example of a Ranch-style house in Santa Ana. The original building permit is dated May 26, 1956, and indicates it was built as a single-family residence and garage for owner Robert F. Buckheim for $25,000. The contractor was Hugh M. Neighbors, Jr. Although available sources do not confirm the property's designer, it is possible Neighbors, a builder since 1946, designed the property as he was known to have included the design of custom houses as part of his building practice between the late 1940s and early 1960s (Santa Ana Register August 21, 1946, December 11, 1948, The Register July 4, 1954, August 30, 1959, December 16, 1962). A review of City of Santa Ana property ownership data shows that Buckheim family, including Robert and Marion K. Buckheim, owned the property until 2009, when it was acquired by Charles and Molly Martin, the property's current owners. The Buckheim House is a highly intact example of a one-story, Ranch-style, single-family residence with a detached garage. Constructed on a generally rectangular plan, the residence is capped with a cross-hipped roof with wood shake shingles and moderate to broad eaves. Cladding on the front-facing south façade is principally board-and-batten but also includes fieldstone-veneer wainscoting and within the full height of the recessed porch. Use of such fieldstone cladding is repeated in the exposed internal chimney, an integrated planter on the south façade, and a short blade wall extending toward the driveway. Secondary-façade cladding alternates between stucco and board-and-batten. The front recessed front entrance includes a door with molded paneling and a fanlight, flanked by similar partially glazed panels, all of which appear non-original per visual observation. Windows are wood casements throughout, and have been replaced in-kind at the rear of the house. Also at the rear of the residence, a wood-framed sliding glass     City Council 23 – 120 10/15/2024 HRCA No. 2024-07, HRC No. 2024-05, HPPA No. 2024-10 – Buckheim House (1113 W. Riviera Drive) September 5, 2024 Page 3 4 5 0 1 door opens north toward a landscaped backyard featuring a below-ground swimming pool. The residence is adjoined to the detached garage by a covered walkway with a gable-roof structure. The walkway is separated from the adjacent backyard by a breeze- block partition. The detached garage, located northeast of the residence, has an appearance and materials generally consistent with those of the residence. Specifically, the rectangular- plan building culminates in a pyramidal roof with shake shingles and is clad entirely in stucco. The glazed, paneled garage door at its primary (south) façade fronts a long, paved driveway leading to West Riviera Street. There are additionally three standard-size wood doors, two on the east façade, and one on the north. A single steel casement window is present on the east façade. Character-defining features of the Buckheim House include, but may not be limited to: generally rectangular plan; asymmetrical primary façade at the south; moderate-pitch hipped roof with wood shake shingles; broad roof overhang; board-and-batten, stucco, and fieldstone veneer exterior cladding; fieldstone-veneer-clad chimney, integrated planter, and blade wall; wood casement windows; recessed front (south) entrance with fieldstone veneer and board-and-batten cladding; detached garage; covered walkway linking residence and garage and featuring a gable roof shelter with exposed trusswork; front yard lawn with landscaping including mature trees and shrubs, and backyard with landscaping, breeze-block partition, and swimming pool. The Buckheim House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of Ranch-style home in Santa Ana. Located in West Floral Park, the house cost $25,000 to build in 1956. The recommended categorization is “Contributive” because it is a good example of the Ranch style and contributes to the architectural character of the neighborhood. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include:     City Council 23 – 121 10/15/2024 HRCA No. 2024-07, HRC No. 2024-05, HPPA No. 2024-10 – Buckheim House (1113 W. Riviera Drive) September 5, 2024 Page 4 4 5 0 1 •Long term preservation of the property and visual improvement to the neighborhood •A mechanism to provide for property rehabilitation •Incentives for potential buyers to purchase historic structures •Discouraging inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement subject to a completion of future improvements as described in an attached Work Plan. Overall, future improvements (Work Plan) proposed by the homeowner during the initial ten years of the Mills Act Agreement include the following: trim and maintain landscaping to preserve the view of the primary (south) façade from the public right-of-way, repaint as part of regular maintenance, and replace the wood shake shingles on the roofs of the residence, detached garage, and walkway shelter. Staff will ensure that the proposed work will be done sensitively and will maintain the property’s character-defining features as part of the Mills Act Agreement for this property. As part of the Mills Act approval process, staff will work with the applicant to ensure that a bronze plaque is installed honoring and recognizing the structure. The plaque will include the historic name, address, year built, and local historic register designation. Lastly, the site will be subject to general maintenance and upkeep requirements including, but not limited to, replacement or restoration of damaged character-defining features, landscaping upkeep, painting, etc. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement to enable the Mills Act. Public Notification The subject site is located within the West Floral Park Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions     City Council 23 – 122 10/15/2024 HRCA No. 2024-07, HRC No. 2024-05, HPPA No. 2024-10 – Buckheim House (1113 W. Riviera Drive) September 5, 2024 Page 5 4 5 0 1 are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2024-69 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $ $1,103.98 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map 4. Copy of Public Notice Submitted By: James Williams, Contract Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency     City Council 23 – 123 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 1 of 7 RESOLUTION NO. 2024-XX A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2024-07 TO PLACE THE PROPERTY LOCATED AT 1113 WEST RIVIERA DRIVE, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2024-05 PLACING SAID PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. On September 5, 2024, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2024-07) and categorization (Historic Resources Commission Categorization No. 2024-05) of the Buckheim House located at 1113 West Riviera Drive, Santa Ana. B. The Buckheim House is a good example of the Ranch style and was built in 1956. C. The Buckheim House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of Ranch-style home in Santa Ana. The house displays characteristics of the Ranch style through its use of smooth varied exterior wall surfaces, including board-and- batten, fieldstone veneer, and stucco; asymmetrical façade with recessed porch, and wood-casement windows; among other original features. The recommended categorization is “Contributive” because it is a good example of the Ranch style and contributes to the historic and architectural character of its neighborhood (Santa Ana Municipal Code, Section 30-2.2). Character- defining features of the Buckheim House include, but may not be limited to: generally rectangular plan; asymmetrical primary façade at the south; moderate-pitch hipped roof with wood shake shingles; broad roof overhang; board-and-batten, stucco, and fieldstone veneer exterior cladding; fieldstone-veneer-clad chimney, integrated planter, and blade wall; wood casement windows; recessed front (south) entrance with fieldstone veneer and board-and-batten cladding; detached garage; covered walkway linking residence and garage and featuring a gable roof shelter with exposed trusswork; front yard lawn with landscaping including mature trees and     City Council 23 – 124 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 2 of 7 shrubs, and backyard with landscaping, breeze -block partition, and swimming pool. D. The legal owners of the property are Charles A. and Molly H. Martin, as Co- trustees of the Martin Family Trust, Dated 10/17/2008. E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. F. The subject property meets the standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. G. The subject property meets the minimum standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code. H. In addition to meeting the standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code, the applicant has agreed, as part of the requested Mills Act agreement Work Plan, to restoration of select elements described therein within the first five years of the Agreement’s term, trimming landscaping at the front of the property to improve visibility of the primary (south) façade and repainting as a matter of general maintenance. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under CEQA Guidelines Section 15331, Class 31, as these actions are designed to preserve historical resources. Categorical Exemption No. ER-2024-69 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana, after conducting the public hearing, hereby approves: A. Historic Resources Commission Application No. 2024-07 to place the Buckheim House located at 1113 West Riviera Drive, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2024-05 placing the Buckheim House located at 1113 West Riviera Drive, Santa Ana, 92706 within the Contributive category, as conditioned in Exhibit B, attached hereto and incorporated herein. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto , the report entitled “Historical Property Description,” and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled “Historical Property Description” is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this Resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this Resolution in the City of Santa Ana Register of Historical Properties.     City Council 23 – 125 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 3 of 7 Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder’s Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this 5th day of September, 2024. __________________________ Tim Rush Chairperson APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ Brandon Salvatierra Deputy City Attorney AYES: Commission members____________________________________ NOES: Commission members___________________________________ ABSTAIN: Commission members___________________________________ NOT PRESENT: Commission members___________________________________     City Council 23 – 126 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 4 of 7 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, NUVIA OCAMPO, Historic Resources Commission Secretary, do hereby attest to and certify the attached Resolution No. 2024-XX to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on September 5, 2024. Date: ________________ ____________________________________ Nuvia Ocampo Commission Secretary City of Santa Ana     City Council 23 – 127 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 5 of 7 EXHIBIT A LEGAL DESCRIPTION APN Address Legal Description Owner Names 001-171-08 1113 West Riviera Drive THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: THAT PORTION OF LOT 9 OF THE BATES TRACT, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP THEREOF RECORDED IN BOOK 1, PAGE 96, OF MISCELLANEOUS MAPS, RECORDS OF SAID ORANGE COUNTY, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 4 OF TRACT NO. 1740, AS SHOWN ON A MAP THEREOF RECORDED IN BOOK 52, PAGE 22, MISCELLANEOUS MAPS, SAID POINT BEING ON A CURVE, CONCAVE SOUTHEASTERLY, HAVING A RADIUS OF 1030.00 FEET, THE INITIAL RADIAL LINE AT SAID POINT BEARS SOUTH 15° 01' 48" EAST; THENCE NORTHEASTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 5° 23' 01", AN ARC DISTANCE OF 96.78 FEET TO THE TRUE POINT OF BEGINNING OF THE BOUNDARY OF THE LAND HEREIN DESCRIBED; THENCE CONTINUING Charles A. Martin and Molly H. Martin     City Council 23 – 128 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 6 of 7 ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 5° 50' 28", AN ARC DISTANCE OF 105.00 FEET TO THE EAST LINE OF SAID LOT 9; THENCE NORTH 0° 43' 50": EAST ALONG SAID EAST LINE, 153.37 FEET TO THE SOUTHERLY LINE OF THE LAND CONVEYED TO THE CITY OF SANTA ANA BY DEED RECORDED MAY 7, 1953 IN BOOK 2499, PAGE 412, OFFICIAL RECORDS, SAID SOUTHWESTERLY LINE BEING A CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 560.00 FEET, THE INITIAL RADIAL LINE AT SAID POINT BEARS SOUTH 3° 44' 10" EAST; THENCE SOUTHWESTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 11° 30' 50" AN ARC DISTANCE OF 112.53 FEET TO A POINT THAT BEARS NORTH 1° 47' 50" WEST FROM THE TRUE POINT OF BEGINNING; THENCE SOUTH 1° 47' 50" EAST 147.19 FEET TO SAID TRUE POINT OF BEGINNING.     City Council 23 – 129 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 7 of 7 EXHIBIT B Conditions of Approval for Historic Resources Commission Application No. 2024-07 and Historic Resources Commission Categorization No. 2024-05 The Applicant must comply with each condition listed below prior to exercising the rights conferred by the Historic Resource Commission’s approval and the City of Santa Ana Register of Historic Properties pursuant to Section 30-6 of the Santa Ana Municipal Code. The Applicant must remain in compliance with all condition(s) listed below: 1. Within 180-days of execution of this resolution, the applicant shall install a bronze plaque as per a template on file with the Planning Division honoring and recognizing the structure at 1113 West Riviera Drive, historically known as the Buckheim House. The plaque shall include the historic name, address, year built, and local historic register designation. The final dimensions, location, text and description on the plaque shall be reviewed and approved by Planning Division staff.     City Council 23 – 130 10/15/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Charles A. Martin and Molly H. Martin, as Co-trustees of the Martin Family Trust, Dated 10/17/2008 (hereinafter collectively referred to as “Owner”), owner of real property located at 1113 W Riviera Drive, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 1113 W Riviera Drive, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner.     City Council 23 – 131 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on November 20, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Executive Summary” and “Historical Property Description” attached hereto, marked collectively as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings,     City Council 23 – 132 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 3 - textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regul ations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. As part of the periodic inspection, Owner shall supply information in a format determined acceptable by the representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization information required to determine compliance with the terms of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, "Proposed Structure Improvements" and the City Council Historic Property Preservation Agreement (HPPA No. 2024-10) staff report dated September 5, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items are amended or removed/replaced from the improvements list.     City Council 23 – 133 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 4 - 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Ow ner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any cou rt, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided     City Council 23 – 134 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 5 - for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 1113 W. Riviera Drive, Assessor Parcel Number, 001-171-08, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk Owners: Charles A. Martin and Molly H. Martin, Co-Trustees of the Martin Family Trust     City Council 23 – 135 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 6 - 1113 W Riviera Drive Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County.     City Council 23 – 136 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 7 - 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 137 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 8 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL ALVARO NUÑEZ City Clerk City Manager OWNERS Date: ___________________ By:__________________ CHARLES MARTIN TRUSTEE OF THE MARTIN FAMILY TRUST Date: ___________________ By:__________________ MOLLY MARTIN TRUSTEE OF THE MARTIN FAMILY TRUST APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 138 10/15/2024 MILLS ACT AGREEMENT 1113 W Riviera Drive Santa Ana, CA 92706 - 9 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: THAT PORTION OF LOT 9 OF THE BATES TRACT, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP THEREOF RECORDED IN BOOK 1, PAGE 96, OF MISCELLANEOUS MAPS, RECORDS OF SAID ORANGE COUNTY, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 4 OF TRACT NO. 1740, AS SHOWN ON A MAP THEREOF RECORDED IN BOOK 52, PAGE 22, MISCELLANEOUS MAPS, SAID POINT BEING ON A CURVE, CONCAVE SOUTHEASTERLY, HAVING A RADIUS OF 1030.00 FEET, THE INITIAL RADIAL LINE AT SAID POINT BEARS SOUTH 15° 01' 48" EAST; THENCE NORTHEASTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 5° 23' 01", AN ARC DISTANCE OF 96.78 FEET TO THE TRUE POINT OF BEGINNING OF THE BOUNDARY OF THE LAND HEREIN DESCRIBED; THENCE CONTINUING ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 5° 50' 28", AN ARC DISTANCE OF 105.00 FEET TO THE EAST LINE OF SAID LOT 9; THENCE NORTH 0° 43' 50": EAST ALONG SAID EAST LINE, 153.37 FEET TO THE SOUTHERLY LINE OF THE LAND CONVEYED TO THE CITY OF SANTA ANA BY DEED RECORDED MAY 7, 1953 IN BOOK 2499, PAGE 412, OFFICIAL RECORDS, SAID SOUTHWESTERLY LINE BEING A CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 560.00 FEET, THE INITIAL RADIAL LINE AT SAID POINT BEARS SOUTH 3° 44' 10" EAST; THENCE SOUTHWESTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 11° 30' 50" AN ARC DISTANCE OF 112.53 FEET TO A POINT THAT BEARS NORTH 1° 47' 50" WEST FROM THE TRUE POINT OF BEGINNING; THENCE SOUTH 1° 47' 50" EAST 147.19 FEET TO SAID TRUE POINT OF BEGINNING. Assessor’s Parcel Number: 001-171-08     City Council 23 – 139 10/15/2024 2 1 4 7 9 EXECUTIVE SUMMARY Buckheim House 1113 West Riviera Drive Santa Ana, CA 92706 NAME Buckheim House REF. NO. ADDRESS 1113 West Riviera Drive CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1956 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD West Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Ranch Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post-World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930s designs of Southern California architect Cliff May, who sought to reinvent the West’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor-outdoor integration. While the style includes several variants, a basic set of character-defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L- shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in design, the Ranch House is often sheathed in and accented with rustic materials such as board-and-batten siding, high brick foundations, art stone, and wood shake roofs. Indoor-outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or corner windows. Window detailing can include wood frames, decorative shutters, and diamond-patterned muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dove cotes and bird houses. SUMMARY/CONCLUSION: The Buckheim House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Ranch-style home in Santa Ana. The recommended categorization is “Contributive” because it is a good example of the style and contributes to the historical and architectural character of its neighborhood. (Santa Ana Municipal Code, Section 30-2.3). EXPLANATION OF CODES:  California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.  It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation.     City Council 23 – 140 10/15/2024 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _4_ Resource name(s) or number (assigned by recorder) Buckheim House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Anaheim Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 1113 West Riviera Drive City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 001-171-08 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The Buckheim House is a highly intact example of a one-story, Ranch-style, single-family residence with a detached garage (Figure 1). Constructed on a generally rectangular plan, the residence is capped with a cross-hipped roof with wood shake shingles and moderate to broad eaves. Cladding on the front-facing south façade is principally board-and-batten but also includes fieldstone-veneer wainscoting and within the full height of the recessed porch (Figure 2). Use of such fieldstone cladding is repeated in the exposed internal chimney, an integrated planter on the south façade, and a short blade wall extending toward the driveway (Figure 3). Secondary-façade cladding alternates between stucco and board-and-batten. The front recessed front entrance includes a door with molded paneling and a fanlight, flanked by similar partially glazed panels, all of which appear non-original per visual observation (Figure 4). Windows are wood casements throughout, and have been replaced in-kind at the rear of the house (Figure 5). Also at the rear of the residence, a wood-framed sliding glass door opens north toward a landscaped backyard featuring a below-ground swimming pool (Figure 6). The residence is adjoined to the detached garage by a covered walkway with a gable-roof structure. The walkway is separated from the adjacent backyard by a breeze-block partition. (See Continuation Sheet 3 of 4.) *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence and HP4. Ancillary building *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) (Figure 1) Primary (south) facade, view northeast, July 2024 *P6. Date Constructed/Age and Sources: historic 1956/ Original Building Permit *P7. Owner and Address: Charles and Molly Martin 1113 West Riveria Drive Santa Ana, CA 92706 *P8. Recorded by: James Williams City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 3, 2024 *P10. Survey Type: Intensive Survey *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95)*Required information P5a. Photo     City Council 23 – 141 10/15/2024 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 4 *NRHP Status Code_5S3_________________________ *Resource Name or #: Buckheim House B1. Historic Name: Buckheim House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Ranch *B6. Construction History: (Construction date, alterations, and date of alterations): May 28, 1956. Permit to construct a seven room residence and garage. $25,000. July 26, 1956. Permit for plastering. No valuation provided. June 24, 1960. Permit to construct pool by Tahitian Pools. $2,500. June 28, 1999. Permit to remove and replace in kind wood shake roof shingles. $9,800. January 13, 2011. Permit to remodel interior and extend exterior wall of master bedroom within existing roof overhang; remove chimney; replace windows. $54,400. June 5, 2012. Permit to remove and replace in kind wood shake roof shingles on residence and garage. $17,584. Jauary 2, 2014. Permit to replace in-kind four windows at the rear of the residence. $5,000. *B7. Moved?No Yes Unknown Date:__________Original location:_______ _______ *B8. Related Features: Detached garage B9a. Architect: Unknown b. Builder: Hugh Neighbor, Jr. (contractor) *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1956 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Buckheim House is architecturally significant as an intact example of a Ranch-style house in Santa Ana. The original building permit is dated May 26, 1956, and indicates it was built as a single-family residence and garage for owner Robert F. Buckheim for $25,000. The contractor was Hugh M. Neighbors, Jr. Although available sources do not confirm the property's designer, it is possible Neighbors, a builder since 1946, designed the property as he was known to have included the design of custom houses as part of his building practice between the late 1940s and early 1960s (Santa Ana Register August 21, 1946, December 11, 1948, The Register July 4, 1954, August 30, 1959, December 16, 1962). A review of City of Santa Ana property ownership data shows that Buckheim family, including Robert and Marion K. Buckheim, owned the property until 2009, when it was acquired by Charles and Molly Martin, the property's current owners. B11. Additional Resource Attributes: (List attributes and codes) *B12. References: Ancestry.com. U.S., City Directories, 1822-1995 [database on- line]. Lehi, UT, USA: Ancestry.com Operations, Inc., 2011. (See Continuation Sheet 3 of 4.) B13. Remarks: None *B14. Evaluator: James Williams, City of Santa Ana. *Date of Evaluation: July 18, 2024 DPR 523B (1/95)*Required information Sketch Map (This space reserved for official comments.) N NBuckheim House 1113 West Riviera Drive     City Council 23 – 142 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 4_Resource Name: Buckheim House *Recorded by James Williams *Date July 18, 2024 Continuation  Update DPR 523L *P3a. Description (continued): The detached garage, located northeast of the residence, has an appearance and materials generally consistent with those of the residence. Specifically, the rectangular-plan building culminates in a pyramidal roof with shake shingles and is clad entirely in stucco (Figure 7). The glazed, paneled garage door at its primary (south) façade fronts a long, paved driveway leading to West Riviera Street. There are additionally three standard-size wood doors, two on the east façade, and one on the north. A single steel casement window is present on the east façade. *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. Since the second half of the twentieth century, the neighborhood in which the Buckheim House is located has been known as West Floral Park. Bounded by Santiago Creek on the north, West Seventeenth Street on the south, North Flower Street on the east and North Bristol Street on the west, this residential area largely developed after 1947. Prior to that time, the area was primarily agricultural, and other than Flower Street, which was improved with houses during the 1920s and 1930s, contained only a handful of residences on Baker and Bristol Streets, the City Water Works pumping plant at 2315 North Bristol Street, and the Animal Shelter and City/County Pound at 2321 North Bristol Street. Between 1947 and 1950, around two dozen homes were constructed on Baker, Olive, Towner, and Westwood Streets. Construction boomed throughout the neighborhood during the 1950s, with the California Ranch emerging as the favored residential style. The Buckheim House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of Ranch-style home in Santa Ana. Located in West Floral Park, the house cost $35,000 to build in 1956. The recommended categorization is “Contributive” because it is a good example of the Ranch style and contributes to the architectural character of the neighborhood (Santa Ana Municipal Code, Section 30-2.3). Character-defining features of the Buckheim House include, but may not be limited to: generally rectangular plan; asymmetrical primary façade at the south; moderate-pitch hipped roof with wood shake shingles; broad roof overhang; board-and-batten, stucco, and fieldstone veneer exterior cladding; fieldstone-veneer-clad chimney, integrated planter, and blade wall; wood casement windows; recessed front (south) entrance with fieldstone veneer and board-and-batten cladding; detached garage; covered walkway linking residence and garage and featuring a gable roof shelter with exposed trusswork; front yard lawn with landscaping including mature trees and shrubs, and backyard with landscaping, breeze-block partition, and swimming pool. *B12. References (continued): McAlester, Virginia savage. A Field Guide to American Houses. New York: Alfred A. Knopf, 2013. Newspapers.com (Santa Ana Register,The Register) Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995.     City Council 23 – 143 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 4_Resource Name: Buckheim House *Recorded by James Williams *Date July 18, 2024 Continuation  Update DPR 523L Additional Figures: Figure 2. At the primary (south) façade, cladding at the front porch is represenative of the exterior surfaces throughout the front of the residence, facing northeast. Figure 3. Detail of primary (south) façade, featuring the fieldstone-veneer-clad chimney. Figure 4. Detail of the primary (south) façade, showing likely non-original front door assembly, facing north. Figure 5. This tripartite wood casement window located on the main (south) is representative of nearly all windows throughout the residence, facing north. Figure 6. This overview of the backyard depicts the swimming pool, landscaping, breeze block partition, and east elevations of the detached garage and walkway shelter, facing west. Figure 7. The detached garage, located southeast of the primary residence, contains a pyramidal roof clad in wood shake shingles to match the residence; a portion of the walkway cover is visible to the right, facing north.     City Council 23 – 144 10/15/2024 MILLS ACT AGREEMENT 1113 West Riviera Drive Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with     City Council 23 – 145 10/15/2024 MILLS ACT AGREEMENT 1113 West Riviera Drive Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 146 10/15/2024 2 2 8 9 7 Exhibit D: Proposed Structure Improvements (“Work Plan”) 1113 West Riviera Drive Item Year Improvement 1 2024 Trim and maintain landscaping as necessary to maintain a view of the primary (south) façade from the public right-of-way. 2 2025 Repaint residence and detached garage as part of regular maintenance. 3 2029 Replace in-kind wood shake shingles on the roofs of the residence, garage, and walkway cover.     City Council 23 – 147 10/15/2024 HRCA NO. 2024-07, HRC NO. 2024-05, HPPA NO. 2024-10 1113 W. RIVIERA DRIVE BUCKHEIM HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y 500’ RADIUS SITE EXHIBIT 3     City Council 23 – 148 10/15/2024 O R A N G E C O U N T Y R E P O R T E R OR# ~SINCE 1921~ To the right is a copy of the notice you sent to us for publication in the ORANGE COUNTY REPORTER. Thank you for using our newspaper. Please read this notice carefully and call us with any corrections. The Proof of Publication will be filed with the County Clerk, if required, and mailed to you after the last date below. Publication date(s) for this notice is (are): Daily Journal Corporation Serving your legal advertising needs throughout California. Mailing Address : 600 W SANTA ANA BLVD STE 812, SANTA ANA, CA 92701 Telephone (714) 543-2027 / Fax (714) 542-6841 Visit us @ www.LegalAdstore.com NUVIA OCAMPO CITY OF SANTA ANA/PLANNING & BUILDING AGENCY 20 CIVIC CENTER PLAZA 2ND FLR SANTA ANA, CA 92702 GPN GOVT PUBLIC NOTICE 1113 W Riviera Dr 08/26/2024 Publication Total $125.40 $125.40 ORANGE COUNTY REPORTER, SANTA ANA (714) 543-2027 BUSINESS JOURNAL, RIVERSIDE (951) 784-0111 DAILY COMMERCE, LOS ANGELES (213) 229-5300 LOS ANGELES DAILY JOURNAL, LOS ANGELES (213) 229-5300 SAN FRANCISCO DAILY JOURNAL, SAN FRANCISCO (800) 640-4829 SAN JOSE POST-RECORD, SAN JOSE (408) 287-4866 THE DAILY RECORDER, SACRAMENTO (916) 444-2355 THE DAILY TRANSCRIPT, SAN DIEGO (619) 232-3486 THE INTER-CITY EXPRESS, OAKLAND (510) 272-4747 Notice Type: Ad Description COPY OF NOTICE 3844808 !A000006846044! The charge(s) for this order is as follows. An invoice will be sent after the last date of publication. If you prepaid this order in full, you will not receive an invoice. NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION The City of Santa Ana encourages the public to participate in the decision- making process.We encourage you to contact us prior to the Public Hearing if you have any questions. Historic Resources Commission Action:The Historic Resources Commission will hold a Public Hearing to receive public testimony,and will take action on the item described below.Their decision is final unless appealed to the City Council within 10 days of the decision by any interested party or group. Project Location:1113 West Riviera Drive located within the Single Family Residence (R1)zoning district. Project Applicant:Charles &Molly Martin (Property Owners) Project Description:Applicants are requesting approval of Historic Resources Commission Application No.2024-07, Historic Register Categorization No.2024- 05,and Historic Property Preservation Agreement No.2024-10 to allow the placement and categorization in the Santa Ana Register of Historical Properties as “Contributive”for the above mentioned property and to execute a Historic Property Preservation Agreement with the City of Santa Ana. Environmental Impact:Pursuant to the California Environmental Quality Act (CEQA)and the CEQA Guidelines,the project is exempt from further review under Section 15331,Class 31,as this action is designed to preserve a historic resource.Notice of Exemption, Environmental Review No.2024-69 will be filed for this project. Meeting Details:This matter will be heard on Thursday,September 5,2024, at 4:30 p.m.in the City Council Chambers,22 Civic Center Plaza,Santa Ana,CA 92701.Members of the public may attend this meeting in-person or join via Zoom.For the most up to date information on how to participate virtually in this meeting,please visit www.santa- ana.org/pb/meeting-participation. Written Comments:If you are unable to participate in the meeting,you may send written comments by e-mail to PBAeComments@santa-ana.org (reference the topic in the subject line)or mail to Nuvia Ocampo,Recording Secretary,City of Santa Ana,20 Civic Center Plaza –M20,Santa Ana,CA 92701.Deadline to submit written comments is 3:30 p.m.on the day of the meeting.Comments received after the deadline may not be distributed to the Commission but will be made part of the record. Where To Get More Information: Additional details regarding the proposed action(s),including the full text of the discretionary item,may be found on the City website 72 hours prior to the public hearing at:https://santa- ana.primegov.com/public/portal. Who To Contact For Questions:Should you have any questions,please contact Pedro Gomez with the Planning and Building Agency at PGomez@santa- ana.org or 714-667-2790. Note:If you challenge the decision on the above matter,you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice,or in written correspondence delivered to the Historic Resources Commission or City Council of the City of Santa Ana at,or prior to,the public hearing. Si tiene preguntas en español,favor de llamar a Nuvia Ocampo al (714)667- 2732. N u c n liên l c b ng ti ng Vi t,xin i n tho i cho Tony Lai s (714)565- 2627 . 8/26/24 OR-3844808#     City Council 23 – 149 10/15/2024 CITY OF SANTA ANA Planning and Building Agency 20 Civic Center Plaza ● P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.org/pba NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION Historic Resources Commission Action: The Historic Resources Commission will hold a Public Hearing to receive public testimony, and will take action on the item described below. Their decision is final unless appealed to the City Council within 10 days of the decision by any interested party or group. Project Location: 1113 West Riviera Drive located within the Single Family Residence (R1) zoning district. Project Applicant: Charles & Molly Martin (Property Owners) Project Description: Applicants are requesting approval of Historic Resources Commission Application No. 2024-07, Historic Register Categorization No. 2024-05, and Historic Property Preservation Agreement No. 2024-10 to allow the placement and categorization in the Santa Ana Register of Historical Properties as “Contributive” for the above mentioned property and to execute a Historic Property Preservation Agreement with the City of Santa Ana. Environmental Impact: Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review under Section 15331, Class 31, as this action is designed to preserve a historic resource. Notice of Exemption, Environmental Review No. 2024-69 will be filed for this project. Meeting Details: This matter will be heard on Thursday, September 5, 2024, at 4:30 p.m. in the City Council Chambers, 22 Civic Center Plaza, Santa Ana, CA 92701. Members of the public may attend this meeting in-person or join via Zoom. For the most up to date information on how to participate virtually in this meeting, please visit www.santa-ana.org/pb/meeting-participation. Written Comments: If you are unable to participate in the meeting, you may send written comments by e-mail to PBAeComments@santa-ana.org (reference the topic in the subject line) or mail to Nuvia Ocampo, Recording Secretary, City of Santa Ana, 20 Civic Center Plaza – M20, Santa Ana, CA 92701. Deadline to submit written comments is 3:30 p.m. on the day of the meeting. Comments received after the deadline may not be distributed to the Commission but will be made part of the record. Where To Get More Information: Additional details regarding the proposed action(s), including the full text of the discretionary item, may be found on the City website 72 hours prior to the public hearing at: https://santa-ana.primegov.com/public/portal. Who To Contact For Questions: Should you have any questions, please contact Pedro Gomez with the Planning and Building Agency at PGomez@santa-ana.org or 714-667-2790. Note: If you challenge the decision on the above matter, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Historic Resources Commission or City Council of the City of Santa Ana at, or prior to, the public hearing.     City Council 23 – 150 10/15/2024 Si tiene preguntas en español, favor de llamar a Nuvia Ocampo (714) 667-2732. Nếu cần liên lạc bằng tiếng Việt, xin điện thoại cho Tony Lai số (714) 565-2627. 500’ RADIUS NOTIFICATION MAP     City Council 23 – 151 10/15/2024     City Council 23 – 152 10/15/2024     City Council 23 – 153 10/15/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Carter L. Sapp and Chelsea N. Sapp, husband and wife as joint tenants, (hereinafter collectively referred to as “Owner”), owner of real property located at 2312 North Spurgeon Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2312 North Spurgeon Street, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner.     City Council 23 – 154 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 16, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Executive Summary” and “Historical Property Description” attached hereto, marked collectively as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings,     City Council 23 – 155 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 3 - textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the S tate Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. As part of the periodic inspection, Owner shall supply information in a format determined acceptable by the representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization information required to determine compliance with the terms of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, "Proposed Structure Improvements" and the City Council Historic Property Preservation Agreement (HPPA No. 2024-11) staff report dated September 5, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items are amended or removed/replaced from the improvements list.     City Council 23 – 156 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 4 - 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided     City Council 23 – 157 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 5 - for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 2312 North Spurgeon Street, Assessor Parcel Number, 003-061-11, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conve ying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk     City Council 23 – 158 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 6 - Owners: Carter Sapp and Chelsea Sapp 2312 North Spurgeon Street Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County.     City Council 23 – 159 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 7 - 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 160 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 -8 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL ALVARO NUÑEZ City Clerk City Manager OWNERS Date: ___________________ By:__________________ CARTER SAPP Date: ___________________ By:__________________ CHELSEA SAPP APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 161 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 9 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOT 16 OF TRACT NO. 139, IN BLOCK “E”, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 11, PAGE 36 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 003-061-11     City Council 23 – 162 10/15/2024 Exhibit B EXECUTIVE SUMMARY M. Jackson House 2312 North Spurgeon Street Santa Ana, CA 92706 NAME M. Jackson House REF. NO. ADDRESS 2312 North Spurgeon Street CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1928 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Park Santiago CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Tudor Revival The Tudor Revival looked to medieva l England for its inspiration. Signature features of the style include steeply pitched gables; decorative half-timbering; arched openings, often Tudor or Gothic in form; asymmetrical arrangements of building features; tall brick chimneys; and picturesque windows of leaded glass or diamond patterned lights. The more ambitious examples of the Tudor Revival were executed in brick or even stone; however, stucco over wood fra me is quite common in the forgiving climate of southern California. The Tudor Revival was favored primarily for residential buildings, although small scale commercial buildings in the style also occur. Originating in the late 19th century, the Tudor Revival was associated with some Craftsman era building but was most popular during the 1920s and 1930s. SUMMARY/CONCLUSION: The M. Jackson House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of Tudor Revival-style home in Santa Ana. The recommended categorization is “Contributive” because it is a good example of the Tudor Revival style and contributes to the historical and architectural character of its neighborhood . (Santa Ana Municipal Code, Section 30-2.3). EXPLANATION OF CODES:  California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.  It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation.     City Council 23 – 163 10/15/2024 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _5_ Resource name(s) or number (assigned by recorder) M. Jackson House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Orange Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 2312 North Spurgeon Street City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 003-061-11 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The M. Jackson House is a single-family residence originally built in the Tudor Revival style and augmented with a Mid - Century Modern-style rear addition (Figures 1 and 2). The residence is characterized by an L plan and a complex hip-and- gable roof with a moderate-to-high pitch, composition shingle cladding, and slight eaves. Its exterior is sheathed in rough stucco throughout. On the front (east) façade, a short set of round concrete podium steps approaches the front entrance, which includes a solid wood front door set in a gable end and shelte red by a pan-type metal awning (Figure 3). Windows to the left of the entrance serve as a focal point and feature a tripartite wood -sash assembly, in addition to a pair of narrow, deep-set, diagonally glazed windows (Figures 4 and 5). Elsewhere, windows vary in size and operability, but generally include wood, multi-pane sashes. Most original windows also feature simple molded frame details. Many windows on the east and south façades are full-height (Figure 6). The rear addition contrasts with the historic front end of the house, exhibiting Mid-Century Modern-style elements, such as a canted exterior corner and exposed heavy rafter beams (Figure 7). Although the addition detracts somewhat from the historical design and feeling of the residence, it relatively small and is minimally visible from the street. Aside from the addition, the house does not include any alterations of note and continues to convey the property’s historical Tudor Revival-style elements. (See Continuation Sheet 3 of 5.) *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence and HP4. Ancillary building *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) (Figure 1) Primary (east) facade, view east, July 2024 *P6. Date Constructed/Age and Sources: historic 1928/ Original Building Permit *P7. Owner and Address: Carter L. and Chelsea N. Sapp 2312 North Spurgeon Street Santa Ana, CA 92706 *P8. Recorded by: James Williams City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 3, 2024 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95) *Required information P5a. Photo     City Council 23 – 164 10/15/2024 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 5 *NRHP Status Code_5S3_________________________ *Resource Name or #: M. Jackson House B1. Historic Name: M. Jackson House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Tudor Revival *B6. Construction History: (Construction date, alterations, and date of alterations): September 11, 1928. Permit to construct residence and garage. $3,000. December 29, 1936. Reroofing. Valuation unknown. March 1, 1948, Addition of new room (8’ x 10’). $1,000. July 6, 1953. Workshop and “rumpus room” addition to the garage. $1,000. March 10, 1955. Plastering. Valuation unknown. April 18, 1960. Addition to rear of residence, including a bedroom and a covered deck. $3,000. April, 1960. Plastering. Valuation unknown. April 22, 1994. Reroof residence with. $5,570. *B7. Moved? No Yes Unknown Date:__________ Original location:_______ _______ *B8. Related Features: Detached garage B9a. Architect: Unknown b. Builder: Allison Honer (contractor) *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1928 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The M. Jackson House is architecturally significant as an intact example o f a Tudor Revival-style house in Santa Ana. The original building permit is dated September 11, 1928 and indicates it was built as a single -family residence and garage by noted Santa Ana developer Emmet C. Rogers, at a cost of $3,000. Rogers likely built t he property on a speculative basis, as no evidence indicates he ever resided at the property. The original architect is unknown. The earliest known occupants are the family of Maggie and William Logan Jackson, who appear at this address in the 1930 United States Census (Ancestry.com 2002). City building permits, directories, and newspaper articles indicate Maggie resided at the property until her death in 1949 (Santa Ana Register January 7, 1949). The property may have been transferred to the Jackson's granddaughter Vitula, who married Edward W. Singer. In in the 1950s, city directories show, Edward worked as a postal carrier. Singer and Vitula resided at the address together from about 1952 to as late as 1960 (The Register August 13, 1952, city directory 1960). During his time living at this address, Edward secured building permits for the construction of the rear additions to the residence and garage. State marriage records show, in 1980, Vitula married Ernest D. Schellenberg, whose last name appears in a city building permit for this property issued in 1982 (Ancestry.com 2007). City property records show Vitula continued to own the residence until 2003. She was succeeded by Miles Erlich and the current owner s, Carter and Chelsea Sapp. (See Continuation Sheet 3) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: Ancestry.com. U.S., City Directories, 1822-1995 [database on- line]. Lehi, UT, USA: Ancestry.com Operations, Inc., 2011. (See Continuation Sheet 4 of 5.) B13. Remarks: None *B14. Evaluator: James Williams, City of Santa Ana. *Date of Evaluation: July 18, 2024 DPR 523B (1/95) *Required information Sketch Map (This space reserved for official comments.) M. Jackson House 2312 N. Spurgeon Street N     City Council 23 – 165 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 5_ Resource Name: «Name_of_Structure» *Recorded by James Williams *Date July 15, 2024 Continuation  Update DPR 523L *P3a. Description (continued): The detached garage is located at the southwest of the residence. It has a long rectangular plan, gabled roof with asphalt shingle cladding, and stucco siding throughout. On the east façade, the board-and-batten swing-up garage door faces a concrete driveway, which leads to north Spurgeon Street (Figure 8). While its front (east) end does not reflect the influence of any discernible architectural style, the rear echoes the Mid -Century Modern styling of the rear addition to the residence. This is most evident in the large window assembly on the south façade, which is characterized by its grid form and heavy wood mullions, in addition to two separate ribbons of steel casement windows, which provide a horizontal emphasis characteristic of architectural Modernism (Figure 9). Additional features of the garage include a glazed French and glazed standard-size door, both on the south façade. The front yard is landscaped with a lawn and mature trees and shrubs. Tracing the front property line is a wood post-and-rail fence, which visual observation suggests is not original to the property. *B10. Significance (continued): City property records show Vitula continued to own the residence until 2003. Sh e was succeeded by Miles Erlich and the current owners, Carter and Chelsea Sapp. The M. Jackson House is located in the Park Santiago neighborhood, an area bounded by Santiago Creek and Park on the north, East Seventeenth Street on the south, North Lincoln Avenue on the east, North Main Street on the west, and the I-5 freeway on the southwest. In large part these boundaries reflect the transportation lines that were constructed towards the end of the nineteenth century and at the beginning of the twentieth c entury, when the Pacific Electric interurban railroad ran up Main Street; the Atchison, Topeka, and Santa Fe tracks followed Lincoln; and the Southern Pacific Railroad right -of-way mirrored the freeway route. This area remained primarily agricultural well into the 1920s. As of 1905, the city directories listed around twenty households on East Santa Clara, Twentieth Street, “C Street” (now North Santiago Street), North Bush Street and North Main Avenue, the only streets in the area at the time. The vast majority of the residents were ranchers. By 1911, the number of households had increased to about thirty, and Edgewood Road and Valencia Street had been partially laid out, but most residents continued to list “rancher” or “fruit grower” as their occupation i n the city directories. This pattern of land use was evident on the 1912 plat map of the City, which illustrated two small, Craftsman era subdivisions along Bush north of Santa Clara and on Valencia and Poinsettia south of Twentieth Street, with the remaining area divided into larger, agricultural parcels held by approximately forty landowners. While the area east of Santiago Street was not subdivided until after the mid -1920s, most of the present day streets west of Santiago had been laid out when the City was mapped in 1923. Ranching continued to be the most prevalent occupation in the neighborhood, but increasing numbers of professionals, small business owners, merchants, and people in service professions such as painters, electricians, and carpenters ma de their homes in the western half of the neighborhood during the 1920s and 1930s. The area also attracted several city and county officials, including the City Attorney (Z. B. West, Jr., 321 East Santa Clara Avenue), County Supervisor, First District (C. H. Chapman, 2315 North Santiago Street), County Surveyor (E. H. Irwin, 2407 North Santiago Street), and County Auditor (William C. Jerome, 2422 Poinsettia Street). By April 1942, when the Sanborn Company first mapped the western half of the area, most of t he lots had been improved with single- family homes, many in the revival styles popular during the 1920s and 1930s. Subsequent development of the eastern half of the neighborhood and infill construction in the western half displayed the simplified ranch sty le that emerged following World War II. The M. Jackson House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an i ntact example of an Tudor Revival-style residence in Santa Ana. Located in Park Santaiago, the house cost $3,000 to build in 1928. The recommended categorization is “Contributive” because it is a good example of the Tudor Revival style and contributes to the historical and architectural character of the neighborhood (Santa Ana Municipal Code, Section 30-2.3). Character-defining features of the M. Jackson House include, but may not be limited to: L-shaped plan; asymmetrical primary façade at the east; complex roof with hipped and high-pitched gabled elements; minimal roof overhang with boxed eaves; moderately rough stucco siding; brick external chimney; full-height, multi-pane, wood-sash windows; tripartite focal window with central fixed pane and flanking multi-pane wood sashes; recessed, diamond-glazed located adjacent to the front entrance and to the focal window; gables with wood-plank siding; main entrance set within in a small gable and accessible by two curved concrete steps; detached garage; and front yard lawn with landscaping including mature trees and shrubs. *B12. References (continued): _____. 1930 United States Federal Census [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2002.     City Council 23 – 166 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 5_ Resource Name: «Name_of_Structure» *Recorded by James Williams *Date July 15, 2024 Continuation  Update DPR 523L _____. Ancestry.com. 1940 United States Federal Census [database on -line]. Provo, UT, USA: Ancestry.com Operations, Inc., 2012. _____. California, U.S., Marriage Index, 1960-1985 [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2007. City of Santa Ana Building Permits McAlester, Virginia Savage. A Field Guide to American Houses. New York: Alfred A. Knopf, 2013. Newspapers.com (Santa Ana Daily Register, The Register) Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Sanborn maps. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Additional Figures: Figure 2. Overview of front (east) and secondary (north) façades, showing complex hip-and-gable roof form and full-height window, facing southwest. Figure 3. At the front (east) façade, the solid wood front door is set into a small gabled projection and accessed via round podium steps; a full-height, multi-pane window faces the porch from the south façade, facing northwest. Figure 4. At the front (east) façade, the tripartite focal window consists of a central fixed wood sash flanked by operable multi-pane, wood-sash windows, facing west. Figure 5. At the front (east) façade, immediately left of the focal window, two diamond-glazed leaded windows are recessed into a front-gabled projection, facing northwest.     City Council 23 – 167 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 5_ of 5_ Resource Name: «Name_of_Structure» *Recorded by James Williams *Date July 15, 2024 Continuation  Update DPR 523L Figure 6. On the south façade, representative full-height, multi-pane, wood-sash windows face the front yard, facing northeast. Figure 7. Overview of rear (west) façade, featuring Mid- Century Modern-style addition, facing east. Figure 8. The detached garage is located southwest of the residence. At the front (east) façade, a board-and- batten swing-up garage door opens toward the driveway, facing west. Figure 9. The north façade of the grage features a grid of fixed-pane windows and steel casement windows, in addition to French and standard entry doors, facing southeast.     City Council 23 – 168 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated b y historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with     City Council 23 – 169 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 170 10/15/2024 Exhibit D: Proposed Structure Improvements (“Work Plan”) 2312 North Spurgeon Street Item Year Improvement 1 2024 Trim trees and landscaping and maintain their condition as necessary to ensure a clear view of the primary (east) façade from the public right-of-way. 3 2025 Landscaping back yard, including the replacement of the damaged rear walkway, removal of plants, and planting limited new lawn 4 2026 Replace non-compatible back door and any non-compatible windows at the rear addition of the residence.     City Council 23 – 171 10/15/2024 Planning and Building Agency Item # 2 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report September 5, 2024 Topic: HRCA No. 2024-09 HRC No. 2024-06, HPPA No. 2024-11 – M. Jackson House (2312 North Spurgeon Street) RECOMMENDED ACTION 1. Adopt a resolution approving Historic Resources Commission Application No. 2024-09 and Historic Register Categorization No. 2024-06 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Carter and Chelsea Sapp, subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Carter and Chelsea Sapp are requesting approval to designate an existing Tudor Revival- style residence located at 2312 North Spurgeon Street to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. The property qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Tudor Revival-style house. It is worthy of “Contributive” categorization because it is a good example of the Tudor Revival style, including its smooth asymmetrical façade, complex hip-and-gable roof, and diagonal glazed windows, among other features. DISCUSSION Project Location and Site Description The subject property is located on the west side of North Spurgeon Street in the Park Santiago neighborhood in Santa Ana. The site contains a 1,575-square-foot, Tudor Revival-style residence and detached garage on an 8,250-square-foot residential lot (Exhibit 3).     City Council 23 – 172 10/15/2024 HRCA No. 2024-09, HRC No. 2024-06, HPPA No. 2024-11 – M. Jackson House (2312 North Spurgeon Street) September 5, 2024 Page 2 4 5 0 3 Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the structure is 96 years old and is a sound example of period architecture. No known code violations exist on record for this property. The M. Jackson House is architecturally significant as an intact example of a Tudor Revival-style house in Santa Ana. The original building permit is dated September 11, 1928 and indicates it was built as a single-family residence and garage by noted Santa Ana developer Emmet C. Rogers, at a cost of $3,000. Rogers likely built the property on a speculative basis, as no evidence indicates he ever resided at the property. The original architect is unknown. The earliest known occupants are the family of Maggie and William Logan Jackson, who appear at this address in the 1930 United States Census (Ancestry.com 2002). City building permits, directories, and newspaper articles indicate Maggie resided at the property until her death in 1949 (Santa Ana Register January 7, 1949). The property may have been transferred to the Jackson's granddaughter Vitula, who married Edward W. Singer. In in the 1950s, directories show Edward worked as a postal carrier. Singer and Vitula resided at the address together from about 1952 to as late as 1960 (The Register August 13, 1952, City directory 1960). During his time living at this address, Edward secured building permits for the construction of the rear additions to the residence and garage. State marriage records show that in 1980, Vitula married Ernest D. Schellenberg, whose last name appears on a building permit for this property issued in 1982 (Ancestry.com 2007). City property records show Vitula continued to own the residence until 2003. She was succeeded by Miles Erlich and the current owner, Chelsea Sapp. The M. Jackson House is a single-family residence originally built in the Tudor Revival style and augmented with a Mid-Century Modern-style rear addition. The residence is characterized by an L plan and a complex hip-and-gable roof with a moderate-to-high     City Council 23 – 173 10/15/2024 HRCA No. 2024-09, HRC No. 2024-06, HPPA No. 2024-11 – M. Jackson House (2312 North Spurgeon Street) September 5, 2024 Page 3 4 5 0 3 pitch, composition shingle cladding, and slight eaves. Its exterior is sheathed in rough stucco throughout. On the front (east) façade, a short set of round concrete podium steps approaches the front entrance, which includes a solid wood front door set into a gable end and sheltered by a pan-type metal awning. Windows to the left of the entrance serve as a focal point and feature a tripartite wood-sash assembly, in addition to a pair of narrow, deep-set, diagonally glazed windows. Elsewhere, windows vary in size and operability, but generally include wood, multi-pane sashes. Most original windows also feature simple molded frame details. Many windows on the east and south façades are full-height. The rear 1960 addition contrasts with the historic front end of the house, exhibiting Mid-Century Modern-style elements, such as a canted exterior corner and exposed heavy rafter beams. Although the addition detracts somewhat from the historical design and feeling of the residence, it relatively small and is minimally visible from the street. Aside from the addition, the house does not include any alterations of note and continues to convey the property’s historical Tudor Revival-style elements. The detached garage is located at the southwest of the residence. It has a long rectangular plan, gabled roof with asphalt shingle cladding, and stucco siding throughout. On the east façade, the board-and-batten swing-up garage door faces a concrete driveway, which leads to north Spurgeon Street. While its front (east) end does not reflect the influence of any discernible architectural style, the rear echoes the Mid-Century Modern styling of the rear addition to the residence. This is most evident in the large window assembly on the south façade, which is characterized by its grid form and heavy wood mullions, in addition to two separate ribbons of steel casement windows, which provide a horizontal emphasis characteristic of architectural Modernism. Additional features of the garage include a glazed French and glazed standard-size door, both on the south façade. The front yard is landscaped with a lawn and mature trees and shrubs. Tracing the front property line is a wood post-and-rail fence, which visual observation suggests is not original to the property. Character-defining features of the M. Jackson House include, but may not be limited to: L-shaped plan; asymmetrical primary (east) façade; complex roof with hipped and high- pitched gabled elements; minimal roof overhang with boxed eaves; moderately rough stucco siding; brick external chimney; full-height, multi-pane, wood-sash windows; tripartite focal window with central fixed pane and flanking multi-pane wood sashes; recessed, diamond-glazed located adjacent to the front entrance and to the focal window; gables with wood-plank siding; main entrance set within in a small gable and accessible by two curved concrete steps; detached garage; and front yard lawn with landscaping including mature trees and shrubs. The M. Jackson House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Tudor Revival-style house in Santa Ana. The recommended categorization is “Contributive”     City Council 23 – 174 10/15/2024 HRCA No. 2024-09, HRC No. 2024-06, HPPA No. 2024-11 – M. Jackson House (2312 North Spurgeon Street) September 5, 2024 Page 4 4 5 0 3 because it is a good example of the Tudor Revival style and contributes to the historical and architectural character of the neighborhood. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: •Long term preservation of the property and visual improvement to the neighborhood •A mechanism to provide for property rehabilitation •Incentives for potential buyers to purchase historic structures •Discouraging inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement subject to a completion of future improvements as described in an attached Work Plan. Overall, future improvements (Work Plan) proposed by the homeowner during the initial ten years of the Mills Act Agreement include the following: repair trim as needed. Staff also proposes the following improvements: including removing the non-compatible rear door and rear window, trimming and maintaining trimmed condition of landscaping and trees at the front of the property, landscaping the back yard, and updating the garage. Staff will ensure that the proposed work will be done sensitively and will maintain the property’s character-defining features as part of the Mills Act Agreement for this property. As part of the Mills Act approval process, staff will work with the applicant to ensure that a bronze plaque is installed honoring and recognizing the structure. The plaque will include the historic name, address, year built, and local historic register designation. Lastly, the site will be subject to general maintenance and upkeep requirements including, but not limited to, replacement or restoration of damaged character-defining features, landscaping upkeep, painting, etc. Upon consideration of the application, it is     City Council 23 – 175 10/15/2024 HRCA No. 2024-09, HRC No. 2024-06, HPPA No. 2024-11 – M. Jackson House (2312 North Spurgeon Street) September 5, 2024 Page 5 4 5 0 3 recommended that the City enter into a Historic Property Preservation Agreement to enable the Mills Act. Public Notification The subject site is located within the Park Santiago Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2024-68 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $1,474.94 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map 4. Copy of Public Notice Submitted By: James Williams, Contract Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency     City Council 23 – 176 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 1 of 6 RESOLUTION NO. 2024-XX A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2024-09 TO PLACE THE PROPERTY LOCATED AT 2312 NORTH SPURGEON STREET, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2024-06 PLACING SAID PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. On September 5, 2024, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2024-09) and categorization (Historic Resources Commission Categorization No. 2024-06) of the M. Jackson House located at 2312 North Spurgeon Street, Santa Ana. B. The M. Jackson House has distinctive architectural features of the Tudor Revival style and was built in 1928. C. The M. Jackson House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of Tudor Revival-style home in Santa Ana. The house displays characteristics of the Tudor Revival style through its use of complex hip-and-gable roof and asymmetrical façade, among other original features. The recommended categorization is “Contributive” because it is a good example of the Tudor Revival style and contributes to the historical and architectural character of its neighborhood (Santa Ana Municipal Code, Section 30-2.3). Character- defining features of the M. Jackson House include, but may not be limited to: T-shaped plan; L-shaped plan; asymmetrical primary façade at the east; complex roof with hipped and high-pitched gabled elements; minimal roof overhang with boxed eaves; moderately rough stucco siding; brick external chimney; full-height, multi-pane, wood-sash windows; tripartite focal window with central fixed pane and flanking multi-pane wood sashes; recessed, diamond-glazed located adjacent to the front entrance and to the focal window; gables with wood-plank siding; main entrance set within in a small gable and accessible by two curved concrete steps; detached garage; and front yard lawn with landscaping including mature trees and shrubs.     City Council 23 – 177 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 2 of 6 D. The legal owners of the property are Carter L. Sapp and Chelsea N. Sapp. E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. F. The subject property meets the standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. G. The subject property meets the minimum standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code. H. In addition to meeting the standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code, the applicant has agreed, as part of the requested Mills Act agreement Work Plan, to restoration of select elements described therein within the first five years of the Agreement’s term, including removing the non-compatible rear door and rear window, trimming and maintaining trimmed condition of landscaping and trees at the front of the property, landscaping the back yard, and updating the garage. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under CEQA Guidelines Section 15331, Class 31, as these actions are designed to preserve historical resources. Categorical Exemption No. ER-2024-68 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana, after conducting the public hearing, hereby approves: A. Historic Resources Commission Application No. 2024-09 to place the M. Jackson House located at 2312 North Spurgeon Street, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2024-06 placing the M. Jackson House located at 2312 North Spurgeon Street, Santa Ana, 92706 within the Contributive category, as conditioned in Exhibit B, attached hereto and incorporated herein. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto, the report entitled “Historical Property Description,” and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled “Historical Property Description” is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this Resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this Resolution in the City of Santa Ana Register of Historical Properties.     City Council 23 – 178 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 3 of 6 Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder’s Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this 5th day of September, 2024. __________________________ Tim Rush Chairperson APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ Brandon Salvatierra Deputy City Attorney AYES: Commission members____________________________________ NOES: Commission members___________________________________ ABSTAIN: Commission members___________________________________ NOT PRESENT: Commission members___________________________________     City Council 23 – 179 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 4 of 6 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, NUVIA OCAMPO, Historic Resources Commission Secretary, do hereby attest to and certify the attached Resolution No. 2024-XX to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on September 5, 2024. Date: ________________ ____________________________________ Nuvia Ocampo Commission Secretary City of Santa Ana     City Council 23 – 180 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 5 of 6 EXHIBIT A LEGAL DESCRIPTION APN Address Legal Description Owner Names 003-061-11 2312 North Spurgeon Street THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOT 16 OF TRACT NO. 139, IN BLOCK “E”, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 11, PAGE 36 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Carter L. Sapp and Chelsea N. Sapp     City Council 23 – 181 10/15/2024 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2024-XX Page 6 of 6 EXHIBIT B Conditions of Approval for Historic Resources Commission Application No. 2024-09 and Historic Resources Commission Categorization No. 2024-06 The Applicant must comply with each condition listed below prior to exercising the rights conferred by the Historic Resource Commission’s approval and the City of Santa Ana Register of Historic Properties pursuant to Section 30-6 of the Santa Ana Municipal Code. The Applicant must remain in compliance with all condition(s) listed below: 1. Within 180-days of execution of this resolution, the applicant shall install a bronze plaque as per a template on file with the Planning Division honoring and recognizing the structure at 2312 North Spurgeon Street, historically known as the M. Jackson House. The plaque shall include the historic name, address, year built, and local historic register designation. The final dimensions, location, text and description on the plaque shall be reviewed and approved by Planning Division staff.     City Council 23 – 182 10/15/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Carter L. Sapp and Chelsea N. Sapp, husband and wife as joint tenants, (hereinafter collectively referred to as “Owner”), owner of real property located at 2312 North Spurgeon Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2312 North Spurgeon Street, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner.     City Council 23 – 183 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on November 20, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Executive Summary” and “Historical Property Description” attached hereto, marked collectively as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings,     City Council 23 – 184 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 3 - textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the S tate Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. As part of the periodic inspection, Owner shall supply information in a format determined acceptable by the representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization information required to determine compliance with the terms of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, "Proposed Structure Improvements" and the City Council Historic Property Preservation Agreement (HPPA No. 2024-11) staff report dated September 5, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items are amended or removed/replaced from the improvements list.     City Council 23 – 185 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 4 - 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided     City Council 23 – 186 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 5 - for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 2312 North Spurgeon Street, Assessor Parcel Number, 003-061-11, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conve ying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk     City Council 23 – 187 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 6 - Owners: Carter Sapp and Chelsea Sapp 2312 North Spurgeon Street Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County.     City Council 23 – 188 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 7 - 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 189 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 8 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL ALVARO NUÑEZ City Clerk City Manager OWNERS Date: ___________________ By:__________________ CARTER SAPP Date: ___________________ By:__________________ CHELSEA SAPP APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 190 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 9 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOT 16 OF TRACT NO. 139, IN BLOCK “E”, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 11, PAGE 36 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 003-061-11     City Council 23 – 191 10/15/2024 2 1 4 7 9 EXECUTIVE SUMMARY M. Jackson House 2312 North Spurgeon Street Santa Ana, CA 92706 NAME M. Jackson House REF. NO. ADDRESS 2312 North Spurgeon Street CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1928 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Park Santiago CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Tudor Revival The Tudor Revival looked to medieval England for its inspiration. Signature features of the style include steeply pitched gables; decorative half-timbering; arched openings, often Tudor or Gothic in form; asymmetrical arrangements of building features; tall brick chimneys; and picturesque windows of leaded glass or diamond patterned lights. The more ambitious examples of the Tudor Revival were executed in brick or even stone; however, stucco over wood frame is quite common in the forgiving climate of southern California. The Tudor Revival was favored primarily for residential buildings, although small scale commercial buildings in the style also occur. Originating in the late 19th century, the Tudor Revival was associated with some Craftsman era building but was most popular during the 1920s and 1930s. SUMMARY/CONCLUSION: The M. Jackson House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of Tudor Revival-style home in Santa Ana. The recommended categorization is “Contributive” because it is a good example of the Tudor Revival style and contributes to the historical and architectural character of its neighborhood. (Santa Ana Municipal Code, Section 30-2.3). EXPLANATION OF CODES:  California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.  It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation.     City Council 23 – 192 10/15/2024 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _5_ Resource name(s) or number (assigned by recorder) M. Jackson House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Orange Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 2312 North Spurgeon Street City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 003-061-11 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The M. Jackson House is a single-family residence originally built in the Tudor Revival style and augmented with a Mid- Century Modern-style rear addition (Figures 1 and 2). The residence is characterized by an L plan and a complex hip-and- gable roof with a moderate-to-high pitch, composition shingle cladding, and slight eaves. Its exterior is sheathed in rough stucco throughout. On the front (east) façade, a short set of round concrete podium steps approaches the front entrance, which includes a solid wood front door set in a gable end and sheltered by a pan-type metal awning (Figure 3). Windows to the left of the entrance serve as a focal point and feature a tripartite wood-sash assembly, in addition to a pair of narrow, deep-set, diagonally glazed windows (Figures 4 and 5). Elsewhere, windows vary in size and operability, but generally include wood, multi-pane sashes. Most original windows also feature simple molded frame details. Many windows on the east and south façades are full-height (Figure 6). The rear addition contrasts with the historic front end of the house, exhibiting Mid-Century Modern-style elements, such as a canted exterior corner and exposed heavy rafter beams (Figure 7). Although the addition detracts somewhat from the historical design and feeling of the residence, it relatively small and is minimally visible from the street. Aside from the addition, the house does not include any alterations of note and continues to convey the property’s historical Tudor Revival-style elements. (See Continuation Sheet 3 of 5.) *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence and HP4. Ancillary building *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) (Figure 1) Primary (east) facade, view east, July 2024 *P6. Date Constructed/Age and Sources: historic 1928/ Original Building Permit *P7. Owner and Address: Carter L. and Chelsea N. Sapp 2312 North Spurgeon Street Santa Ana, CA 92706 *P8. Recorded by: James Williams City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: July 3, 2024 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95)*Required information P5a. Photo     City Council 23 – 193 10/15/2024 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 5 *NRHP Status Code_5S3_________________________ *Resource Name or #: M. Jackson House B1. Historic Name: M. Jackson House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Tudor Revival *B6. Construction History: (Construction date, alterations, and date of alterations): September 11, 1928. Permit to construct residence and garage. $3,000. December 29, 1936. Reroofing. Valuation unknown. March 1, 1948, Addition of new room (8’ x 10’). $1,000. July 6, 1953. Workshop and “rumpus room” addition to the garage. $1,000. March 10, 1955. Plastering. Valuation unknown. April 18, 1960. Addition to rear of residence, including a bedroom and a covered deck. $3,000. April, 1960. Plastering. Valuation unknown. April 22, 1994. Reroof residence with. $5,570. *B7. Moved?No Yes Unknown Date:__________Original location:_______ _______ *B8. Related Features: Detached garage B9a. Architect: Unknown b. Builder: Allison Honer (contractor) *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1928 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The M. Jackson House is architecturally significant as an intact example of a Tudor Revival-style house in Santa Ana. The original building permit is dated September 11, 1928 and indicates it was built as a single-family residence and garage by noted Santa Ana developer Emmet C. Rogers, at a cost of $3,000. Rogers likely built the property on a speculative basis, as no evidence indicates he ever resided at the property. The original architect is unknown. The earliest known occupants are the family of Maggie and William Logan Jackson, who appear at this address in the 1930 United States Census (Ancestry.com 2002). City building permits, directories, and newspaper articles indicate Maggie resided at the property until her death in 1949 (Santa Ana Register January 7, 1949). The property may have been transferred to the Jackson's granddaughter Vitula, who married Edward W. Singer. In in the 1950s, city directories show, Edward worked as a postal carrier. Singer and Vitula resided at the address together from about 1952 to as late as 1960 (The Register August 13, 1952, city directory 1960). During his time living at this address, Edward secured building permits for the construction of the rear additions to the residence and garage. State marriage records show, in 1980, Vitula married Ernest D. Schellenberg, whose last name appears in a city building permit for this property issued in 1982 (Ancestry.com 2007). City property records show Vitula continued to own the residence until 2003. She was succeeded by Miles Erlich and the current owners, Carter and Chelsea Sapp. (See Continuation Sheet 3) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: Ancestry.com. U.S., City Directories, 1822-1995 [database on- line]. Lehi, UT, USA: Ancestry.com Operations, Inc., 2011. (See Continuation Sheet 4 of 5.) B13. Remarks: None *B14. Evaluator: James Williams, City of Santa Ana. *Date of Evaluation: July 18, 2024 DPR 523B (1/95)*Required information Sketch Map (This space reserved for official comments.) M. Jackson House 2312 N. Spurgeon Street N     City Council 23 – 194 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 5_Resource Name: M.Jackson House *Recorded by James Williams *Date July 15, 2024 Continuation  Update DPR 523L *P3a. Description (continued): The detached garage is located at the southwest of the residence. It has a long rectangular plan, gabled roof with asphalt shingle cladding, and stucco siding throughout. On the east façade, the board-and-batten swing-up garage door faces a concrete driveway, which leads to north Spurgeon Street (Figure 8). While its front (east) end does not reflect the influence of any discernible architectural style, the rear echoes the Mid-Century Modern styling of the rear addition to the residence. This is most evident in the large window assembly on the south façade, which is characterized by its grid form and heavy wood mullions, in addition to two separate ribbons of steel casement windows, which provide a horizontal emphasis characteristic of architectural Modernism (Figure 9). Additional features of the garage include a glazed French and glazed standard-size door, both on the south façade. The front yard is landscaped with a lawn and mature trees and shrubs. Tracing the front property line is a wood post-and-rail fence, which visual observation suggests is not original to the property. *B10. Significance (continued): City property records show Vitula continued to own the residence until 2003. She was succeeded by Miles Erlich and the current owners, Carter and Chelsea Sapp. The M. Jackson House is located in the Park Santiago neighborhood, an area bounded by Santiago Creek and Park on the north, East Seventeenth Street on the south, North Lincoln Avenue on the east, North Main Street on the west, and the I-5 freeway on the southwest. In large part these boundaries reflect the transportation lines that were constructed towards the end of the nineteenth century and at the beginning of the twentieth century, when the Pacific Electric interurban railroad ran up Main Street; the Atchison, Topeka, and Santa Fe tracks followed Lincoln; and the Southern Pacific Railroad right-of-way mirrored the freeway route. This area remained primarily agricultural well into the 1920s. As of 1905, the city directories listed around twenty households on East Santa Clara, Twentieth Street, “C Street” (now North Santiago Street), North Bush Street and North Main Avenue, the only streets in the area at the time. The vast majority of the residents were ranchers. By 1911, the number of households had increased to about thirty, and Edgewood Road and Valencia Street had been partially laid out, but most residents continued to list “rancher” or “fruit grower” as their occupation in the city directories. This pattern of land use was evident on the 1912 plat map of the City, which illustrated two small, Craftsman era subdivisions along Bush north of Santa Clara and on Valencia and Poinsettia south of Twentieth Street, with the remaining area divided into larger, agricultural parcels held by approximately forty landowners. While the area east of Santiago Street was not subdivided until after the mid-1920s, most of the present day streets west of Santiago had been laid out when the City was mapped in 1923. Ranching continued to be the most prevalent occupation in the neighborhood, but increasing numbers of professionals, small business owners, merchants, and people in service professions such as painters, electricians, and carpenters made their homes in the western half of the neighborhood during the 1920s and 1930s. The area also attracted several city and county officials, including the City Attorney (Z. B. West, Jr., 321 East Santa Clara Avenue), County Supervisor, First District (C. H. Chapman, 2315 North Santiago Street), County Surveyor (E. H. Irwin, 2407 North Santiago Street), and County Auditor (William C. Jerome, 2422 Poinsettia Street). By April 1942, when the Sanborn Company first mapped the western half of the area, most of the lots had been improved with single- family homes, many in the revival styles popular during the 1920s and 1930s. Subsequent development of the eastern half of the neighborhood and infill construction in the western half displayed the simplified ranch style that emerged following World War II. The M. Jackson House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of an Tudor Revival-style residence in Santa Ana. Located in Park Santaiago, the house cost $3,000 to build in 1928. The recommended categorization is “Contributive” because it is a good example of the Tudor Revival style and contributes to the historical and architectural character of the neighborhood (Santa Ana Municipal Code, Section 30-2.3). Character-defining features of the M. Jackson House include, but may not be limited to: L-shaped plan; asymmetrical primary façade at the east; complex roof with hipped and high-pitched gabled elements; minimal roof overhang with boxed eaves; moderately rough stucco siding; brick external chimney; full-height, multi-pane, wood-sash windows; tripartite focal window with central fixed pane and flanking multi-pane wood sashes; recessed, diamond-glazed located adjacent to the front entrance and to the focal window; gables with wood-plank siding; main entrance set within in a small gable and accessible by two curved concrete steps; detached garage; and front yard lawn with landscaping including mature trees and shrubs. *B12. References (continued): _____. 1930 United States Federal Census [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2002.    City Council 23 – 195 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 5_Resource Name: M.Jackson House *Recorded by James Williams *Date July 15, 2024 Continuation  Update DPR 523L _____. Ancestry.com. 1940 United States Federal Census [database on-line]. Provo, UT, USA: Ancestry.com Operations, Inc., 2012. _____. California, U.S., Marriage Index, 1960-1985 [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2007. City of Santa Ana Building Permits McAlester, Virginia Savage. A Field Guide to American Houses. New York: Alfred A. Knopf, 2013. Newspapers.com (Santa Ana Daily Register, The Register) Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Sanborn maps. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Additional Figures: Figure 2. Overview of front (east) and secondary (north) façades, showing complex hip-and-gable roof form and full-height window, facing southwest. Figure 3. At the front (east) façade, the solid wood front door is set into a small gabled projection and accessed via round podium steps; a full-height, multi-pane window faces the porch from the south façade, facing northwest. Figure 4. At the front (east) façade, the tripartite focal window consists of a central fixed wood sash flanked by operable multi-pane, wood-sash windows, facing west. Figure 5. At the front (east) façade, immediately left of the focal window, two diamond-glazed leaded windows are recessed into a front-gabled projection, facing northwest.     City Council 23 – 196 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 5_ of 5_Resource Name: M.Jackson House *Recorded by James Williams *Date July 15, 2024 Continuation  Update DPR 523L Figure 6. On the south façade, representative full-height, multi-pane, wood-sash windows face the front yard, facing northeast. Figure 7. Overview of rear (west) façade, featuring Mid- Century Modern-style addition, facing east. Figure 8. The detached garage is located southwest of the residence. At the front (east) façade, a board-and- batten swing-up garage door opens toward the driveway, facing west. Figure 9. The north façade of the grage features a grid of fixed-pane windows and steel casement windows, in addition to French and standard entry doors, facing southeast.     City Council 23 – 197 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with     City Council 23 – 198 10/15/2024 MILLS ACT AGREEMENT 2312 North Spurgeon Street Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 199 10/15/2024 2 2 9 0 3 Exhibit D: Proposed Structure Improvements (“Work Plan”) 2312 North Spurgeon Street Item Year Improvement 1 2024 Trim trees and landscaping and maintain their condition as necessary to ensure a clear view of the primary (east) façade from the public right-of-way. 3 2025 Landscaping back yard, including the replacement of the damaged rear walkway, removal of plants, and planting limited new lawn 4 2026 Replace non-compatible back door and any non-compatible windows at the rear addition of the residence.     City Council 23 – 200 10/15/2024 HRCA NO. 2024-09, HRC NO. 2024-06, HPPA NO. 2024-11 2312 N. SPURGEON STREET M. JACKSON HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y 500’ RADIUS EXHIBIT 3 SITE     City Council 23 – 201 10/15/2024 O R A N G E C O U N T Y R E P O R T E R OR# ~SINCE 1921~ To the right is a copy of the notice you sent to us for publication in the ORANGE COUNTY REPORTER. Thank you for using our newspaper. Please read this notice carefully and call us with any corrections. The Proof of Publication will be filed with the County Clerk, if required, and mailed to you after the last date below. Publication date(s) for this notice is (are): Daily Journal Corporation Serving your legal advertising needs throughout California. Mailing Address : 600 W SANTA ANA BLVD STE 812, SANTA ANA, CA 92701 Telephone (714) 543-2027 / Fax (714) 542-6841 Visit us @ www.LegalAdstore.com NUVIA OCAMPO CITY OF SANTA ANA/PLANNING & BUILDING AGENCY 20 CIVIC CENTER PLAZA 2ND FLR SANTA ANA, CA 92702 GPN GOVT PUBLIC NOTICE 2312 N. Spurgeon St 08/26/2024 Publication Total $125.40 $125.40 ORANGE COUNTY REPORTER, SANTA ANA (714) 543-2027 BUSINESS JOURNAL, RIVERSIDE (951) 784-0111 DAILY COMMERCE, LOS ANGELES (213) 229-5300 LOS ANGELES DAILY JOURNAL, LOS ANGELES (213) 229-5300 SAN FRANCISCO DAILY JOURNAL, SAN FRANCISCO (800) 640-4829 SAN JOSE POST-RECORD, SAN JOSE (408) 287-4866 THE DAILY RECORDER, SACRAMENTO (916) 444-2355 THE DAILY TRANSCRIPT, SAN DIEGO (619) 232-3486 THE INTER-CITY EXPRESS, OAKLAND (510) 272-4747 Notice Type: Ad Description COPY OF NOTICE 3844811 !A000006846052! The charge(s) for this order is as follows. An invoice will be sent after the last date of publication. If you prepaid this order in full, you will not receive an invoice. NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION The City of Santa Ana encourages the public to participate in the decision- making process.We encourage you to contact us prior to the Public Hearing if you have any questions. Historic Resources Commission Action:The Historic Resources Commission will hold a Public Hearing to receive public testimony,and will take action on the item described below.Their decision is final unless appealed to the City Council within 10 days of the decision by any interested party or group. Project Location:2312 North Spurgeon Street located within Single Family Residence (R1)zoning district. Project Applicant:Carter and Chelsea Sapp (Applicants &Property Owners) Project Description:Applicants are requesting approval of Historic Resources Commission Application (HRCA)No. 2024-09,Historic Register Categorization (HRC)No.2024-06,and Historic Property Preservation Agreement (HPPA)No. 2024-11 to allow the placement and categorization in the Santa Ana Register of Historical Properties as “Contributive” for the above mentioned property and to execute a Historic Property Preservation Agreements with the City of Santa Ana. Environmental Impact:Pursuant to the California Environmental Quality Act (CEQA)and the CEQA Guidelines,the project is exempt from further review under Section 15331,Class 31,as this action is designed to preserve a historic resource.Notice of Exemption, Environmental Review No.2024-68 will be filed for this project. Meeting Details:This matter will be heard on Thursday,September 5,2024, at 4:30 p.m.in the City Council Chambers,22 Civic Center Plaza,Santa Ana,CA 92701.Members of the public may attend this meeting in-person or join via Zoom.For the most up to date information on how to participate virtually in this meeting,please visit www.santa- ana.org/pb/meeting-participation. Written Comments:If you are unable to participate in the meeting,you may send written comments by e-mail to PBAeComments@santa- ana.org(reference the topic in the subject line)or mail to Nuvia Ocampo,Recording Secretary,City of Santa Ana,20 Civic Center Plaza –M20,Santa Ana,CA 92701.Deadline to submit written comments is 3:30 p.m.on the day of the meeting.Comments received after the deadline may not be distributed to the Commission but will be made part of the record. Where To Get More Information: Additional details regarding the proposed action(s),including the full text of the discretionary item,may be found on the City website 72 hours prior to the public hearing at:https://santa- ana.primegov.com/public/portal. Who To Contact For Questions:Should you have any questions,please contact Pedro Gomez with the Planning and Building Agency at PGomez@santa- ana.org or 714-667-2790. Note:If you challenge the decision on the above matter,you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice,or in written correspondence delivered to the Historic Resources Commission or City Council of the City of Santa Ana at,or prior to,the public hearing. Si tiene preguntas en español,favor de llamar a Nuvia Ocampo al (714)667- 2732. N u c n liên l c b ng ti ng Vi t,xin i n tho i cho Tony Lai s (714)565- 2627 . 8/26/24 OR-3844811#     City Council 23 – 202 10/15/2024 CITY OF SANTA ANA Planning and Building Agency 20 Civic Center Plaza ● P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.org/pba NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA HISTORIC RESOURCES COMMISSION Historic Resources Commission Action: The Historic Resources Commission will hold a Public Hearing to receive public testimony, and will take action on the item described below. Their decision is final unless appealed to the City Council within 10 days of the decision by any interested party or group. Project Location: 2312 North Spurgeon Street located within Single Family Residence (R1) zoning district. Project Applicant: Carter and Chelsea Sapp (Applicants & Property Owners) Project Description: Applicants are requesting approval of Historic Resources Commission Application (HRCA) No. 2024-09, Historic Register Categorization (HRC) No. 2024-06, and Historic Property Preservation Agreement (HPPA) No. 2024-11 to allow the placement and categorization in the Santa Ana Register of Historical Properties as “Contributive” for the above mentioned property and to execute a Historic Property Preservation Agreements with the City of Santa Ana. Environmental Impact: Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review under Section 15331, Class 31, as this action is designed to preserve a historic resource. Notice of Exemption, Environmental Review No. 2024-68 will be filed for this project. Meeting Details: This matter will be heard on Thursday, September 5, 2024, at 4:30 p.m. in the City Council Chambers, 22 Civic Center Plaza, Santa Ana, CA 92701. Members of the public may attend this meeting in-person or join via Zoom. For the most up to date information on how to participate virtually in this meeting, please visit www.santa-ana.org/pb/meeting-participation. Written Comments: If you are unable to participate in the meeting, you may send written comments by e-mail to PBAeComments@santa-ana.org (reference the topic in the subject line) or mail to Nuvia Ocampo, Recording Secretary, City of Santa Ana, 20 Civic Center Plaza – M20, Santa Ana, CA 92701. Deadline to submit written comments is 3:30 p.m. on the day of the meeting. Comments received after the deadline may not be distributed to the Commission but will be made part of the record. Where To Get More Information: Additional details regarding the proposed action(s), including the full text of the discretionary item, may be found on the City website 72 hours prior to the public hearing at: https://santa-ana.primegov.com/public/portal. Who To Contact For Questions: Should you have any questions, please contact Pedro Gomez with the Planning and Building Agency at PGomez@santa-ana.org or 714-667-2790. Note: If you challenge the decision on the above matter, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Historic Resources Commission or City Council of the City of Santa Ana at, or prior to, the public hearing.     City Council 23 – 203 10/15/2024 Si tiene preguntas en español, favor de llamar a Nuvia Ocampo (714) 667-2732. Nếu cần liên lạc bằng tiếng Việt, xin điện thoại cho Tony Lai số (714) 565-2627. 500’ RADIUS NOTIFICATION MAP     City Council 23 – 204 10/15/2024     City Council 23 – 205 10/15/2024     City Council 23 – 206 10/15/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Jennifer Mary Schutza, an unmarried woman, (hereinafter collectively referred to as “Owner”), owner of real property located at 1106 South Parton Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 1106 South Parton Street, Santa Ana, California, Santa Ana, CA, 92707 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner.     City Council 23 – 207 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuat ion as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 16, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City.     City Council 23 – 208 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, “Proposed Structure Improvements” and the City Council Historic Property Preservation Agreement (HPPA No. 2024-12) staff report dated September 5, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items are amended or removed/replaced from the improvements list. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set fo rth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the     City Council 23 – 209 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 4 - Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cur e the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to Ci ty to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder.     City Council 23 – 210 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 5 - 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 1106 South Parton Street, Santa Ana, California, Assessor Parcel Number, 013-092-16, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office Owners: Jennifer Mary Schutza 1106 South Parton Street Santa Ana, CA 92707     City Council 23 – 211 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 6 - 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange.     City Council 23 – 212 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 7 - 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 213 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 -8 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL ALVARO NUÑEZ City Clerk City Manager OWNER Date: ______________________ _________________________ JENNIFER MAY SCHUTZA APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 214 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 9 - EXHIBIT A LEGAL DESCRIPTION LOT 2 OF BLOCK A OF TRACT NO. 869, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 26, PAGE 29 MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. EXCEPT THEREFROM ALL OIL, GAS, MINERAL AND OTHER HYDROCARBONS, AS RESERVED IN INSTRUMENTS OF RECORD. Assessor’s Parcel Number: 013-092-16     City Council 23 – 215 10/15/2024 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _4_ Resource name(s) or number (assigned by recorder) Whitten House P1. Other Identifier: *P2. Location: †Not for Publication „Unrestricted *a. County Orange County *b. USGS 7.5’ Quad TCA 1667 Date: *c. Address 1106 South Parton Street City Santa Ana Zip 92707 *e. Other Locational Data: Assessor’s Parcel Number 013-092-16 N TR 869 BLK A LOT 2 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries.) Strong horizontal lines and exposed structural elements keynote the design of this one-story Craftsman bungalow. The extremely low-pitched roof is arranged in a cross-gabled configuration, with two gables facing front and an extended side gable topping a continuous front porch and porte cochere. Braces are exposed in the overhanging eaves; rafter tails have been cut off. Truncated pillars sitting on heavy tapered piers support the porch roof. An elaborate design of brackets and beams braced with repeated vertical posts carries the roof superstructure. The porch space is further defined by a wood slat railing punctuated by a tapered pedestal. Clapboard of alternating heights sheathes the building. Two large, fixed windows, each banded by a row of rectangular lights across the top, face the street. The entry is located at the south end of the porch. All of the openings feature extended headers, which reinforce the horizontal theme of the design. Other than the removal of the rafter tails, the bungalow appears unaltered since its move to this location in 1929. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-family Property *P4. Resources Present: „Building †Structure †Object †Site †District †Element of District †Other P5b. Photo: (view and date) East elevation September 2003 *P6. Date Constructed/Age and Sources: „historic Circa 1920 *P7. Owner and Address: Albar and Judith C. Velasco 1106 South Parton Street Santa Ana, CA 92707 *P8. Recorded by: Leslie J. Heumann SAIC 35 S. Raymond Ave. # 204 Pasadena, CA 91105 *P9. Date Recorded: October 1, 2003 *P10. Survey Type: Intensive Survey *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None. *Attachments: †None †Location Map †Sketch Map „Continuation Sheet „Building, Structure, and Object Record †Archaeological Record †District Record †Linear Feature Record †Milling Station Record †Rock Art Record †Artifact Record †Photograph Record † Other (list) DPR 523A (1/95) *Required information P5a. Photo Exhibit B     City Council 23 – 216 10/15/2024 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 4 *NRHP Status Code_5S1_________________________ *Resource Name or #: Whitten House B1. Historic Name: Whitten House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Bungalow/Craftsman *B6. Construction History: (Construction date, alterations, and date of alterations): Constructed circa 1920. August 26, 1929. Relocate residence. September 7, 1943. Reroof. December 6, 1976. Patio cover. *B7. Moved? †No „Yes †Unknown Date: August 26, 1929 Original Location:_Unknown____________________ *B8. Related Features: None. B9a. Architect: Unknown b. Builder: Unknown *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: circa 1920-1954 Property Type: Single-family Residence Applicable Criteria: C (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Whitten House is architecturally significant as the best example of the Craftsman style in the Wilshire Square neighborhood. According to previous research (Wilshire Square Neighborhood Association, 1990), it was constructed around 1920. The bungalow was moved in 1929 from an unknown location to its current site, a lot in Wilshire Square purportedly purchased for $10.00, by Roy Langley, a resident of Cypress Avenue and proprietor of Langley Oil Company. The first occupants following relocation were Herbert and Gladys Whitten. Mr. Whitten was a meat cutter for E. R. Urbine in the Grand Central Market. In 1931, Lawrence Brown, a salesman, and his wife, Ferne, took up residence in the bungalow. Featured in the 1990 Wilshire Square Historic Home Tour, the property also contains three walnut trees in the back yard, a reminder of the earlier agricultural use of the Wilshire Square area. (See Continuation Sheet 3 of 4.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 4 of 4.) B13. Remarks: *B14. Evaluator: Leslie J. Heumann *Date of Evaluation: October 1, 2003 DPR 523B (1/95)*Required information Sketch Map (This space reserved for official comments.) Whitten House 1106 South Parton Street     City Council 23 – 217 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 4_ Resource Name or # (Assigned by recorder) Whitten House *Recorded by Leslie J. Heumann, SAIC *Date October 1, 2003 ⌧ Continuation † Update DPR 523L *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods initially developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The Whitten House is located in Wilshire Square, a neighborhood located south of the city center and bounded by West McFadden Avenue on the north, West Edinger Avenue on the south, South Main Street on the east, and South Flower Street on the west. This area remained agricultural in use into the early twentieth century, the landscape dotted with walnut and orange groves. The 1912 plat map of Santa Ana showed South Main Street and Fairview Avenue (now McFadden Avenue) as the only streets in the area, with the majority of the property held by a few landowners: N. Palmer, H. K. Hanson, O’Brien, and Lewis. Development of Wilshire Square began circa 1923, when newspaper advertisements for newly subdivided lots costing between $635.00 and $1,875.00 boasted “five foot sidewalks, curbs, electricity, gas, sewer, city water and ornamental trees” (Santa Ana Register, April 12, 1923). By 1923, all of Flower, Garnsey, Van Ness, Ross, and Borchard and portions of the remaining streets had been laid out. Lathrop Junior High School, designed by architect Frederick Eley in 1921 (demolished circa 1970), was constructed on the southwest corner of Fairview and Main and became an anchor of the neighborhood. In 1925, over 65 homes had been built in Wilshire Square, according to a count of addresses listed in the city directories. A 1927 map indicated that the area was zoned for single-family residences, except the east side of Sycamore, which was set aside for “courts and apartments,” apparently as a buffer for the “neighborhood business” zone on South Main Street. By 1930, maps of the City showed that, with the exception of a gap between Borchard and Edinger Avenues on Birch, Broadway, and Sycamore, all the streets in Wilshire Square were in place. Mapped by the Sanborn Company between 1931 and 1940, the neighborhood was substantially developed prior to the beginning of World War II. Built in three phases, Wilshire Square primarily showcases the revival architectural styles popular during the first phase, circa 1923 to 1931, when 326 homes were built: variations of the Tudor Revival, the Spanish Colonial Revival, and the Colonial Revival. A handful of Craftsman bungalows completed the picture. A second phase, from 1935 to 1942, marked the recovery from the Great Depression and the war preparation years, and resulted in another 171 homes. The post World War II building boom added 91 homes, many in the newly popular California Ranch style. Enhanced by the canopies of mature trees that line many of the streets, Wilshire Square developed as a middle class neighborhood of white and blue collar workers. Homes were both owner and speculator built, and, regardless of style, are unified by their one-story height, scale, common setbacks, and the placement of detached garages in the rear of each property. Retaining these qualities today (2003), the neighborhood was recognized for excellence in urban design by the Orange County Chapter of the American Institute of Architects in 1997. The Whitten House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1, as a building with the “distinguishing characteristics of an architectural style or period.” It is a well-executed illustration of the horizontal massing and detailing, materials, and exposed structural features associated with the Craftsman era. Additionally, the house has been categorized as “Key” for its distinctive architectural style and quality as an example of the Craftsman style. Character defining exterior features of the Whitten House that should be preserved include, but may not be limited to: materials and finishes (wood, clapboard, stucco); roof configuration and treatment; massing and composition; original doors and windows; porch and porte cochere; and architectural detailing (porch supports, beams and braces, window surrounds).     City Council 23 – 218 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 4_ Resource Name or # (Assigned by recorder) Whitten House *Recorded by Leslie J. Heumann, SAIC *Date October 1, 2003 ⌧ Continuation † Update DPR 523L *B12. References (continued): Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Historic maps in the collection of the History Room of the Santa Ana Public Library. Santa Ana and Orange County Directories, 1905-1931. Santa Ana Register, April 12, 1923. “Vintage Santa Ana Right On Track.” The Register, January 13, 1990. “Neighbors Gear Up For Big Project.” Los Angeles Times, August 6, 1992. “Neighborliness Lives On Wilshire Square’s Streets.” Los Angeles Times, October 5, 1996. “Wilshire Square—A Profile in Pride of Ownership.” City Line, July/August 2001. Wilshire Square Neighborhood Association, Home Tour Brochures, 1989-1994. www.wilshiresquare.com www.geocities.com/Heartland/3383/aia.htm     City Council 23 – 219 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated b y historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with     City Council 23 – 220 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 221 10/15/2024 Exhibit D: Proposed Structure Improvements (“Work Plan”) 1106 South Parton Street Item Year Improvement 1 2024 Landscape improvements: Trimming of all of the foliage on the street-facing portions of the property, and enhancement of lawn maintenance. 2 2025 Landscape improvements: Trimming of all of the trees on the property. Trim overgrown foliage throughout the remaining yard areas. 3 2026 Repair all deteriorated areas of wood eaves. 4 2028 Repaint house. 5 2030 Preserve/restore exterior wood elements 6 2034 Repair wood siding along the north elevation of the detached garage, located towards the rear of the property     City Council 23 – 222 10/15/2024 Planning and Building Agency Item # c City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report September 5, 2024 Topic: HPPA No. 2024-12 – The Whitten House (1106 South Parton Street) RECOMMENDED ACTION Recommend that the City Council authorize the City Manager and City Clerk to execute a Historic Property Preservation Agreement (Mills Act) with Jennifer Schutza for the property located at 1106 South Parton Street, subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 1). EXECUTIVE SUMMARY Jennifer Schutza is requesting approval to execute a Mills Act Agreement with the City of Santa Ana at an existing residence located at 1106 South Parton Street that is currently listed on the Santa Ana Register of Historical Properties. DISCUSSION Project Location and Site Description The subject property, known as the Whitten House, consists of an existing one-story Craftsman bungalow style residence that is approximately 1,125 square feet in size on a 6,100-square-foot residential lot. The Whitten House was added to the Santa Ana Register of Historical Properties (“Register”) in 2003 and categorized as “Key.” Analysis of the Issues Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements, for eligible properties. The property is listed on the Register and categorized as Key, making it eligible for a Mills Act Agreement. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include:     City Council 23 – 223 10/15/2024 HPPA No. 2024-12 – The Whitten House (1106 South Parton Street) September 5, 2024 Page 2 4 3 5 2 •Long term preservation of the property and visual improvement to the neighborhood •Allows for a mechanism to provide for property rehabilitation •Provides additional incentive for potential buyers to purchase historic structures •Discourages inappropriate alterations to the property In 2003, the Historic Resources Commission placed the Whitten House on the Register and within the “Key” category for its distinctive architectural style and quality as an example of Craftsman styling. Character-defining exterior features of the Whitten House that should be preserved include, but may not be limited to: materials and finishes (wood, clapboard, stucco); roof configuration and treatment; massing and composition; original doors and windows; porch and porte-cochere; and architectural detailing (porch supports, beams and braces, window surrounds). The property was briefly owned by the City of Santa Ana in 2009. In August 2009, residential alteration applications were approved by the Planning and Building Agency (PBA) for the following exterior modifications: reroof house and attached garage, removing existing composition shingles and replacing them in-kind; change-out (11) windows and front and rear doors; and wood porch posts replaced with redwood or pressure-treated wood. All work was finalized in September 2009 and all exterior modifications were consistent with the Secretary of Interior Standards for Rehabilitation. The property was subsequently sold the current property owner in April 2010. It was noted during the 2024 site visit that all aforementioned items were implemented to staff’s satisfaction at the subject property. Additional future improvements proposed by the homeowner during the initial ten years of the Mills Act Agreement include the repair of all deteriorated areas of the wood eaves and repainting of the residence. Staff will ensure that the proposed work will be done sensitively and will maintain the property’s character-defining features as part of the Mills Act Agreement for this property. As part of the required Work Plan, staff is recommending additional improvements, including landscape improvements (e.g., trimming of all of the trees around the property, trim overgrown foliage throughout the front yard and rear yard, etc.), preserve/restore exterior wood elements, and repair wood siding along the north elevation of the detached garage, located towards the rear of the property. As part of the Mills Act approval process, staff will work with the applicant to ensure that a bronze plaque is installed honoring and recognizing the structure. The plaque will include the historic name, address, year built, and local historic register designation. Lastly, the site will be subject to general maintenance and upkeep requirements including, but not limited to, replacement or restoration of damaged character-defining features, landscaping upkeep, painting, etc. These improvements will be subject to review and approval by staff. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement.     City Council 23 – 224 10/15/2024 HPPA No. 2024-12 – The Whitten House (1106 South Parton Street) September 5, 2024 Page 3 4 3 5 2 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2024-70, will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $407.48 annually, for a period of not less than ten years. EXHIBIT(S) 1. Mills Act Agreement 2. Vicinity Map – 1106 South Parton Street 3. Site Photos – 1106 South Parton Street 4. Action Minutes HRC (1106 South Parton Street) Submitted By: James Williams, Contract Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency     City Council 23 – 225 10/15/2024 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Jennifer Mary Schutza, an unmarried woman, (hereinafter collectively referred to as “Owner”), owner of real property located at 1106 South Parton Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 1106 South Parton Street, Santa Ana, California, Santa Ana, CA, 92707 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.” C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner.     City Council 23 – 226 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuat ion as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on November 20, 2024, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City.     City Council 23 – 227 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, “Proposed Structure Improvements” and the City Council Historic Property Preservation Agreement (HPPA No. 2024-12) staff report dated September 5, 2024. All work items shall be completed within the first ten years of the Mills Act Agreement. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items are amended or removed/replaced from the improvements list. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set fo rth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the     City Council 23 – 228 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 4 - Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cur e the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to Ci ty to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder.     City Council 23 – 229 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 5 - 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 1106 South Parton Street, Santa Ana, California, Assessor Parcel Number, 013-092-16, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. c. This property is listed in the Santa Ana Register of Historical Properties (Register). In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: City Clerk’s Office Owners: Jennifer Mary Schutza 1106 South Parton Street Santa Ana, CA 92707     City Council 23 – 230 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 6 - 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange.     City Council 23 – 231 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 7 - 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}     City Council 23 – 232 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 8 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL ALVARO NUÑEZ City Clerk City Manager OWNER Date: ______________________ _________________________ JENNIFER MAY SCHUTZA APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ BRANDON SALVATIERRA MINH THAI Deputy City Attorney Executive Director Planning and Building Agency     City Council 23 – 233 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 9 - EXHIBIT A LEGAL DESCRIPTION LOT 2 OF BLOCK A OF TRACT NO. 869, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 26, PAGE 29 MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. EXCEPT THEREFROM ALL OIL, GAS, MINERAL AND OTHER HYDROCARBONS, AS RESERVED IN INSTRUMENTS OF RECORD. Assessor’s Parcel Number: 013-092-16     City Council 23 – 234 10/15/2024 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _4_ Resource name(s) or number (assigned by recorder) Whitten House P1. Other Identifier: *P2. Location: †Not for Publication „Unrestricted *a. County Orange County *b. USGS 7.5’ Quad TCA 1667 Date: *c. Address 1106 South Parton Street City Santa Ana Zip 92707 *e. Other Locational Data: Assessor’s Parcel Number 013-092-16 N TR 869 BLK A LOT 2 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries.) Strong horizontal lines and exposed structural elements keynote the design of this one-story Craftsman bungalow. The extremely low-pitched roof is arranged in a cross-gabled configuration, with two gables facing front and an extended side gable topping a continuous front porch and porte cochere. Braces are exposed in the overhanging eaves; rafter tails have been cut off. Truncated pillars sitting on heavy tapered piers support the porch roof. An elaborate design of brackets and beams braced with repeated vertical posts carries the roof superstructure. The porch space is further defined by a wood slat railing punctuated by a tapered pedestal. Clapboard of alternating heights sheathes the building. Two large, fixed windows, each banded by a row of rectangular lights across the top, face the street. The entry is located at the south end of the porch. All of the openings feature extended headers, which reinforce the horizontal theme of the design. Other than the removal of the rafter tails, the bungalow appears unaltered since its move to this location in 1929. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-family Property *P4. Resources Present: „Building †Structure †Object †Site †District †Element of District †Other P5b. Photo: (view and date) East elevation September 2003 *P6. Date Constructed/Age and Sources: „historic Circa 1920 *P7. Owner and Address: Albar and Judith C. Velasco 1106 South Parton Street Santa Ana, CA 92707 *P8. Recorded by: Leslie J. Heumann SAIC 35 S. Raymond Ave. # 204 Pasadena, CA 91105 *P9. Date Recorded: October 1, 2003 *P10. Survey Type: Intensive Survey *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None. *Attachments: †None †Location Map †Sketch Map „Continuation Sheet „Building, Structure, and Object Record †Archaeological Record †District Record †Linear Feature Record †Milling Station Record †Rock Art Record †Artifact Record †Photograph Record † Other (list) DPR 523A (1/95) *Required information P5a. Photo     City Council 23 – 235 10/15/2024 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 4 *NRHP Status Code_5S1_________________________ *Resource Name or #: Whitten House B1. Historic Name: Whitten House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Bungalow/Craftsman *B6. Construction History: (Construction date, alterations, and date of alterations): Constructed circa 1920. August 26, 1929. Relocate residence. September 7, 1943. Reroof. December 6, 1976. Patio cover. *B7. Moved? †No „Yes †Unknown Date: August 26, 1929 Original Location:_Unknown____________________ *B8. Related Features: None. B9a. Architect: Unknown b. Builder: Unknown *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: circa 1920-1954 Property Type: Single-family Residence Applicable Criteria: C (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Whitten House is architecturally significant as the best example of the Craftsman style in the Wilshire Square neighborhood. According to previous research (Wilshire Square Neighborhood Association, 1990), it was constructed around 1920. The bungalow was moved in 1929 from an unknown location to its current site, a lot in Wilshire Square purportedly purchased for $10.00, by Roy Langley, a resident of Cypress Avenue and proprietor of Langley Oil Company. The first occupants following relocation were Herbert and Gladys Whitten. Mr. Whitten was a meat cutter for E. R. Urbine in the Grand Central Market. In 1931, Lawrence Brown, a salesman, and his wife, Ferne, took up residence in the bungalow. Featured in the 1990 Wilshire Square Historic Home Tour, the property also contains three walnut trees in the back yard, a reminder of the earlier agricultural use of the Wilshire Square area. (See Continuation Sheet 3 of 4.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 4 of 4.) B13. Remarks: *B14. Evaluator: Leslie J. Heumann *Date of Evaluation: October 1, 2003 DPR 523B (1/95) *Required information Sketch Map (This space reserved for official comments.) Whitten House 1106 South Parton Street     City Council 23 – 236 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 4_ Resource Name or # (Assigned by recorder) Whitten House *Recorded by Leslie J. Heumann, SAIC *Date October 1, 2003 ⌧ Continuation † Update DPR 523L *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods initially developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The Whitten House is located in Wilshire Square, a neighborhood located south of the city center and bounded by West McFadden Avenue on the north, West Edinger Avenue on the south, South Main Street on the east, and South Flower Street on the west. This area remained agricultural in use into the early twentieth century, the landscape dotted with walnut and orange groves. The 1912 plat map of Santa Ana showed South Main Street and Fairview Avenue (now McFadden Avenue) as the only streets in the area, with the majority of the property held by a few landowners: N. Palmer, H. K. Hanson, O’Brien, and Lewis. Development of Wilshire Square began circa 1923, when newspaper advertisements for newly subdivided lots costing between $635.00 and $1,875.00 boasted “five foot sidewalks, curbs, electricity, gas, sewer, city water and ornamental trees” (Santa Ana Register, April 12, 1923). By 1923, all of Flower, Garnsey, Van Ness, Ross, and Borchard and portions of the remaining streets had been laid out. Lathrop Junior High School, designed by architect Frederick Eley in 1921 (demolished circa 1970), was constructed on the southwest corner of Fairview and Main and became an anchor of the neighborhood. In 1925, over 65 homes had been built in Wilshire Square, according to a count of addresses listed in the city directories. A 1927 map indicated that the area was zoned for single-family residences, except the east side of Sycamore, which was set aside for “courts and apartments,” apparently as a buffer for the “neighborhood business” zone on South Main Street. By 1930, maps of the City showed that, with the exception of a gap between Borchard and Edinger Avenues on Birch, Broadway, and Sycamore, all the streets in Wilshire Square were in place. Mapped by the Sanborn Company between 1931 and 1940, the neighborhood was substantially developed prior to the beginning of World War II. Built in three phases, Wilshire Square primarily showcases the revival architectural styles popular during the first phase, circa 1923 to 1931, when 326 homes were built: variations of the Tudor Revival, the Spanish Colonial Revival, and the Colonial Revival. A handful of Craftsman bungalows completed the picture. A second phase, from 1935 to 1942, marked the recovery from the Great Depression and the war preparation years, and resulted in another 171 homes. The post World War II building boom added 91 homes, many in the newly popular California Ranch style. Enhanced by the canopies of mature trees that line many of the streets, Wilshire Square developed as a middle class neighborhood of white and blue collar workers. Homes were both owner and speculator built, and, regardless of style, are unified by their one-story height, scale, common setbacks, and the placement of detached garages in the rear of each property. Retaining these qualities today (2003), the neighborhood was recognized for excellence in urban design by the Orange County Chapter of the American Institute of Architects in 1997. The Whitten House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1, as a building with the “distinguishing characteristics of an architectural style or period.” It is a well-executed illustration of the horizontal massing and detailing, materials, and exposed structural features associated with the Craftsman era. Additionally, the house has been categorized as “Key” for its distinctive architectural style and quality as an example of the Craftsman style. Character defining exterior features of the Whitten House that should be preserved include, but may not be limited to: materials and finishes (wood, clapboard, stucco); roof configuration and treatment; massing and composition; original doors and windows; porch and porte cochere; and architectural detailing (porch supports, beams and braces, window surrounds).     City Council 23 – 237 10/15/2024 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 4_ of 4_ Resource Name or # (Assigned by recorder) Whitten House *Recorded by Leslie J. Heumann, SAIC *Date October 1, 2003 ⌧ Continuation † Update DPR 523L *B12. References (continued): Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Historic maps in the collection of the History Room of the Santa Ana Public Library. Santa Ana and Orange County Directories, 1905-1931. Santa Ana Register, April 12, 1923. “Vintage Santa Ana Right On Track.” The Register, January 13, 1990. “Neighbors Gear Up For Big Project.” Los Angeles Times, August 6, 1992. “Neighborliness Lives On Wilshire Square’s Streets.” Los Angeles Times, October 5, 1996. “Wilshire Square—A Profile in Pride of Ownership.” City Line, July/August 2001. Wilshire Square Neighborhood Association, Home Tour Brochures, 1989-1994. www.wilshiresquare.com www.geocities.com/Heartland/3383/aia.htm     City Council 23 – 238 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with     City Council 23 – 239 10/15/2024 MILLS ACT AGREEMENT 1106 South Parton Street Santa Ana, CA 92707 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.     City Council 23 – 240 10/15/2024 2 2 8 9 1 Exhibit D: Proposed Structure Improvements (“Work Plan”) 1106 South Parton Street Item Year Improvement 1 2024 Landscape improvements: Trimming of all of the foliage on the street-facing portions of the property, and enhancement of lawn maintenance.. 2 2025 Landscape improvements: Trimming of all of the trees on the property. Trim overgrown foliage throughout the remaining yard areas. 3 2026 Repair all deteriorated areas of wood eaves. 4 2028 Repaint house. 5 2030 Preserve/restore exterior wood elements 6 2034 Repair wood siding along the north elevation of the detached garage, located towards the rear of the property     City Council 23 – 241 10/15/2024 HPPA 2024-12 1106 S. PARTON STREET WHITTEN HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y 500’ RADIUS SITE EXHIBIT 2     City Council 23 – 242 10/15/2024 HPPA-2024-12 The Whitten House – 1106 South Parton Street SITE PHOTOS EXHIBIT 3     City Council 23 – 243 10/15/2024     City Council 23 – 244 10/15/2024 END OF CONSENT CALENDAR** BUSINESS CALENDAR C. Commissioner Lutz contacted Mr. & Mrs. Randy Simons regarding the Historic Resources Commission Application tVo. 2003-42 and Historic Register Categorization No. 2003-45. WORK STUDY SESSION D. HISTORIC REGISTRY DISCLOSURE FOR REAL ESTATE TRANSACTIONS Vice Chair inquired if there is historic registry disclosure on property transactions for real estate agents. City provides accessibility information on website which is periodically updated. Commissioner Kings recommends city staff recap benefits of Historic Registry; conduct educational forum on specific properties for real estate community. Ms. De Rosa noted a property owner welcome letter to the registry is mailed on the Friday following the HRC meeting. n PROCEDURAL RULES PUBLIC HEARINGS 1 Melanie McCann) Filed by the City of Santa Ana to place and categorize various structures on the Santa Ana Register of Historical Properties. ADDRESS STRUCTU E NAME RECOMMENDEQ CATEGORY 1106 South Parton Street 52/54 Whitten House Ke 1102 South Birch Street (56158)O'Brien House Key 1226 South Birch Street (53/55)Sandstrom Howse (1 Contributive 1310 South Birch Street 54/56 Masin House Contributive 1101 South Birch Street (55157)Pimental House Contributive 1115 South Birch Street 57/59 Gardenier House Contributive 1205 South Birch Street (58/60 Levengood House Contributive 1218 South Broadwa 59/61 Bowman House Contributive 1230 South Birch Street (60/62)Sandstrom Howse (2)Contributive 1229 South Broadway (61!63)Irish House Contributive PUBLISHED IN THE ORANGE COUNTY REPORTER: PUBLICLY NOTICED: RESOURCES COMMISSION MINUTES November 21, 2003 November 21, 2003 DECEMBER 4, 2003     City Council 23 – 245 10/15/2024 RECOMMENDATION: RECOMMENDATION: Adopt a resolution approving Historic Resources Commission Application Nos. 2003-52 through 2003-61. 2. Adopt a resolution approving Historic Register Categorization Nos. 2003-54 through 2003-63. Melanie McCann, Associate Planner, provided staff report and recommendation. Vice Chairman Schaefer opened the public hearing. One written communication received from property owner at 1115 South Birch Street regarding a permit issue; there were no speakers on the matter. Vice Chairman Schaefer closed the public hearing. Motion to receive and file resolutions approving various structures on the Santa Ana Register of Historical Properties and requesting a 30-day continuance on the following properties: (1) 1115 South Birch Street (57/59) Gardenier House, written communication received from owners, and (2) 1230 South Birch Street (60/62) Sandstrom House. MOTION: Lutz SECOND: Chinn AYES: Chinn, Corpin, Lutz, Schaefer (4) NOES: None (0) ABSTAIN: ~~' ~~~;;; ABSENT: Bustamante, Gartner, Giles (3) 2. Melanie McCann) By direction of the City .Council the Historic Resources Commission shall reconsider the placement and categorization of the structure located at 1310 North Louise Street (Miller House) as Contributive on the Santa Ana Register of Historical Properties. PUBLISHED IN THE ORANGE COUNTY REPORTER:. November 21, 2003 PUBLICLY NOTICED: November 21, 2003 RECOMMENDATION: Adopt a resolution affirming the placement of the property on the Santa Ana Register of Historical Properties, Historic Resources Commission Application No. 2003-42. 2. Adopt a resolution .affirming the categorization of the property, Historic Register Categorization No. 2003-45. Melanie McCann, Associate Planner, provided staff report and recommendation. Ms. McCann noted property owner filed appeal for reconsideration of historical placement. Vice Chairman Schaeferopened the public hearing. Mr. Randy Simons requests 60-day continuance on Miller House due to additional construction on home and allow time for him to obtain information on Mills Act with regards to historical property classification. Vice Chairman Schaefer closed the public hearing. HISTORIC RESOURCES COMMISSION MINUTES 3 DECEMBER 4, 2003     City Council 23 – 246 10/15/2024 Motion to continue item to av Days (renruary y, wu4j. Motion to continue item to 60 days (February 9, 2004). MOTION: Lutz SECOND: O'Callaghan AYES: Chinn, Corpin, Kings, Lutz, O'Callaghan, Schaefer (6) NOES: None (0) ABSENT: Bustamante, Gartner, Giles (3) 3. Public Comments (items not on the agenda) Vice Chairman Schaefer opened the public hearing. No written communications were received and there were no speakers on the matter. Vice Chairman Schaefer closed the public hearing. STAFF AND COMMISSION C011QMENTS 4. STAFF COMMENTS Ms. De Rosa stated copy of approved loan program is forthcoming and communicated that the advertising firm, DGWB, won their appeal for tax credits. 5. COMMISSIONER COMMENTS Commissioner Chinn RDA loan program up to $250,000 (historical loan fof rehabilitation); Armstrong Phillips Ranch will be on historical tour. Congratulations to Commissioner O'Callaghan for attending LA Conservancy conference on preservation. Requested update on Artist Village Fountain. Ms. De Rosa indicated Matt Lamb attending January meeting for update. Commissioner Corpin Welcome new staff. Requests staff to use her cellular telephone for messages and not home telephone number. Requested update on Mike Harrah project; she was unformed item will be continued on December 22 Planning Commission Agenda. Requested update on Broadway One project. Planning Manager cited project still in process, discussing environmental issues on plaza area, parking structure, and mitigation details. Item moved to Planning Commission agenda in January; P&D contract extended to deal with environmental issues. Commissioner Kings Welcomed new staff. Mentioned French Park having holiday home tours on December 13 and 14. Excused self from January 8, 2004 meeting as she will be attending a design conference in central coast. Commissioner O'Callaghan Attended seminar at Los Angeles Conservancy conference on preservation; noted Santa Ana praised for great work done by staff. Recommends commission hold study sessions on nQw construction properties with information on appeals. Requested update on Wilshire Square. Ms. De Rosa mentjq ~d reviewing mid-year objectives to review changes in policy on future element and implementation strategy.    City Council 23 – 247 10/15/2024     City Council 23 – 248 10/15/2024 Planning and Building Agency www.santa-ana.org/planning-and-building Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC:California State Department of Housing and Community Development Prohousing Designation Program Application AGENDA TITLE Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations RECOMMENDED ACTION Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program. RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM GOVERNMENT CODE §84308 APPLIES: No DISCUSSION In 2019, Assembly Bill (AB) 101 established the Prohousing Designation Program administered by the California Department of Housing and Community Development (HCD). The program provides several benefits to cities and jurisdictions, which include the following: •Additional funding opportunities like the Affordable Housing and Sustainable Communities (AHSC) and Infill Infrastructure Grant (IIG) •Accelerated affordable housing production through the Prohousing Incentive Program •Priority processing and funding points when applying for funding programs •Recognition of the City’s commitment to addressing California’s housing shortage Eligibility to receive the Prohousing Designation requires the applicant to have an adopted housing element, be current on submission of the Annual Progress Report, and be in compliance with applicable State housing law. Applicants must also submit a resolution, with language and format as required by HCD, authorizing application and participation in the program. Jurisdictions that meet these requirements qualify for the     City Council 24 – 1 10/15/2024 California State Department of Housing and Community Development Prohousing Designation Program Application October 15, 2024 Page 2 4 5 6 3 validation phase of the application, which is based on the following four scoring categories: •Favorable Zoning and Land Use •Acceleration of Housing Production Timeframes •Reduction of Construction and Development Costs •Providing Financial Subsidies A minimum score of 30 points is required to receive a Prohousing Designation, and applicants must demonstrate that they have enacted or proposed at least one policy in each of the four categories. Planning Division staff first applied for the Prohousing Designation under the emergency regulations in December 2023. Permanent regulations for the program were subsequently approved in January 2024, resulting in the City needing to re-apply under these updated regulations. If this item is approved, staff will submit the application and resolution to HCD for review. HCD will then either approve or provide feedback on the application within 60 days. If awarded, the Prohousing Designation remains valid for three years. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBITS 1. Resolution – Authorizing Application to Program 2. Draft Prohousing Designation Program Application Submitted By: Minh Thai, Executive Director of Planning and Building Agency Approved By: Alvaro Nuñez, City Manager     City Council 24 – 2 10/15/2024 Resolution No. 2024-XXX Page 1 of 4 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM WHEREAS, Government Code section 65589.9 established the Prohousing Designation Program (“PDP” or “Program”), which creates incentives for jurisdictions that are compliant with state housing element requirements and that have enacted Prohousing local policies; and WHEREAS, such jurisdictions will be designated Prohousing, and, as such, will receive additional points or other preference during the scoring of their competitive applications for specified housing and infrastructure funding; and WHEREAS, the Department of Housing and Community Development (“Department”) has adopted regulations (Cal. Code Regs., tit. 25, § 6600 et seq.) to implement the Program (“Program Regulations”), as authorized by Government Code section 65589.9, subdivision (d); and WHEREAS, the City of Santa Ana (“Applicant”) desires to submit an application for a Prohousing Designation (“Application”). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: 1.Applicant is hereby authorized and directed to submit an Application to the Department. 2.Applicant acknowledges and confirms that it is currently in compliance with applicable state housing law. 3.Applicant acknowledges and confirms that it will continue to comply with applicable housing laws and to refrain from enacting laws, developing policies, or taking other local governmental actions that may or do inhibit or constrain housing production. Examples of such local laws, policies, and actions include moratoriums on development; local voter approval requirements related to housing production; downzoning; and unduly restrictive or onerous zoning regulations, development standards, or permit procedures. Applicant further acknowledges and confirms that the Prohousing Policies in its Application comply with its duty to Affirmatively Further Fair Housing pursuant to Government Code sections 8899.50 and     City Council 24 – 3 10/15/2024 Resolution No. 2024-XXX Page 2 of 4 65583. Applicant further acknowledges and confirms that its general plan is in alignment with an adopted sustainable communities strategy pursuant to Public Resources Code section 21155 - 21155.4. Applicant further acknowledges and confirms that its policies for the treatment of homeless encampments on public property comply with and will continue to comply with the Constitution and that it has enacted best practices in its jurisdiction that are consistent with the United States Interagency Council on Homelessness’ “7 Principles for Addressing Encampments” (June 17, 2022, update). 4.If the Application is approved, Applicant is hereby authorized and directed to enter into, execute, and deliver all documents required or deemed necessary or appropriate to participate in the Program, and all amendments thereto (the “Program Documents”). 5.Applicant acknowledges and agrees that it shall be subject to the Application; the terms and conditions specified in the Program Documents; the Program Regulations; and any and all other applicable law. 6.The Executive Director of Planning and Building is authorized to execute and deliver the Application and the Program Documents on behalf of the Applicant for participation in the Program. ADOPTED this 15th day of October, 2024. _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ Kyle Nellesen Assistant City Attorney AYES: Councilmembers _______________________________________ NOES: Councilmembers _______________________________________     City Council 24 – 4 10/15/2024 Resolution No. 2024-XXX Page 3 of 4 ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________     City Council 24 – 5 10/15/2024 Resolution No. 2024-XXX Page 4 of 4 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2024-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on _______________, 2024. Date: ________________ ____________________________________ City Clerk City of Santa Ana     City Council 24 – 6 10/15/2024 Prohousing Designation Program Application State of California Governor Gavin Newsom Melinda Grant, Undersecretary Business, Consumer Services and Housing Agency Gustavo Velasquez, Director Department of Housing and Community Development Megan Kirkeby, Deputy Director Division of Housing Policy Development 2020 West El Camino, Suite 500 Sacramento, CA 95833 Website: https://www.hcd.ca.gov/community-development/prohousing Email: ProhousingPolicies@hcd.ca.gov January 2024     City Council 24 – 7 10/15/2024 Prohousing Designation Program Application Package Instructions The applicant is applying for a Prohousing Designation under the Prohousing Designation Program (“Prohousing” or “Program”), which is administered by the Department of Housing and Community Development (“Department”) pursuant to Government Code section 65589.9. The Program creates incentives for Jurisdictions that are compliant with State Housing Element Law and that have enacted Prohousing Policies. These incentives will take the form of additional points or other preference in the scoring of applications for competitive housing and infrastructure programs. The administrators of each such program will determine the value and form of the preference. In order to be considered for a Prohousing Designation, the applicant must accurately complete all sections of this application, including any relevant appendices. The Department reserves the right to request additional clarifying information from the applicant. This application is subject to Government Code section 65589.9 and to the regulations (Cal. Code Regs., tit. 25, § 6600 et seq.) adopted by the Department in promulgation thereof (“Regulations”). All capitalized terms in this application shall have the meanings set forth in the Regulations. All applicants must submit a complete, signed application package to the Department , in electronic format, in order to be considered for a Prohousing Designation . Please direct electronic copies of the completed application package to the following email address: ProhousingPolicies@hcd.ca.gov. A complete application will include all items identified in the Application Checklist. In relation to Appendix 1, the Formal Resolution for the Prohousing Designation Program, please use strikethrough and underline if proposing any modifications to the text of the Resolution. Please be aware, any sustentative deviations from the Formal Resolution may result in an incomplete application and will likely be subject to additional internal review and potential delays. Appendix 2, the Proposed Policy Completion Schedule, applies only if an application includes proposed policies. Appendix 3, Project Proposal Scoring Sheet and Sample Project Proposal Scoring Sheet, includes a blank template to be completed by the applicant as part of the application, as well as a Sample Project Proposal Scoring Sheet with an example of how this template may be completed. Appendix 4 lists examples of Prohousing Policies with enhancement factors to aid applicants in understanding how enhancement factors may be applied . Appendix 5 is where the applicant will include any additional information and supporting documentation for the application.     City Council 24 – 8 10/15/2024 If you have questions regarding this application or the Program, or if you require technical assistance in preparing this application, please email ProhousingPolicies@hcd.ca.gov.     City Council 24 – 9 10/15/2024 Application Checklist Yes No Application Information ☒ ☐ Certification and Acknowledgement ☐ ☐ The Legislative Information form is completed. ☒ ☐ The Threshold Requirements Checklist is completed. ☒ ☐ A duly adopted and certified Formal Resolution for the Prohousing Designation Program is included in the application package. (See Appendix 1 for the Formal Resolution for the Prohousing Designation Program form.) ☐ ☐ If applicable, the Proposed Policy Completion Schedule is completed. (See Appendix 2.) ☒ ☐ The Project Proposal Scoring Sheet is completed. (See Appendix 3 for the Project Proposal Scoring Sheet and the Sample Project Proposal Scoring Sheet.) ☒ ☐ Additional information and supporting documentation (Applicant to provide as Appendix 5) ☒ ☐ Application Information Applicant (Jurisdiction): City of Santa Ana Applicant Mailing Address: 20 Civic Center Plaza City: Santa Ana ZIP Code: 92701 Website: https://www.santa-ana.org/ Authorized Representative Name Minh Thai Authorized Representative Title: Executive Director of Planning and Building Phone: Email: mthai@santa-ana.org Contact Person Name: Holli Safran Contact Person Title: Associate Planner Phone: 714-667-2746 Email: hsafran@santa-ana.org Proposed Total Score (Based on Appendix 3): 46     City Council 24 – 10 10/15/2024 CERTIFICATION AND ACKNOWLEDGMENT As authorized by the Formal Resolution for the Prohousing Designation Program (Resolution No. ), which is attached hereto and incorporated by reference as if set forth in full, I hereby submit this full and complete application on behalf of the applicant. I certify that all information and representations set forth in this application are true and correct. I further certify that any proposed Prohousing Policy identified herein will be enacted within two (2) years of the date of this application submittal. I acknowledge that this application constitutes a public record under the California Public Records Act (Gov. Code, § 6250 et seq.) and is therefore subject to public disclosure by the Department. Signature: __________________________________________ Name and Title: ______________________________________ Date: _______________________________________________ Legislative Information District Number Legislators Name(s) State Assembly District 68 Avelino Valencia State Senate District 34 Thomas J. Umberg Applicants can find their respective State Senate representatives at https://www.senate.ca.gov/, and their respective State Assembly representatives at https://www.assembly.ca.gov/     City Council 24 – 11 10/15/2024 Threshold Requirements Checklist The applicant meets the following threshold requirements in accordance with Section 6604 of the Regulations: Yes No The applicant is a Jurisdiction. ☒ ☐ The applicant has adopted a Compliant Housing Element. ☒ ☐ The applicant has submitted or will submit a legally sufficient Annual Progress Report prior to designation. ☒ ☐ The applicant has completed or agrees to complete, on or before the relevant statutory deadlines, any rezone program or zoning that is necessary to remain in compliance with Government Code sections 65583, subdivision (c)(1), and 65584.09, subdivision (a), and with California Coastal Commission certification where appropriate. ☒ ☐ The applicant is in compliance, at the time of the application, with applicable state housing law, including, but not limited to those included in Government Section 65585, subdivision (j); laws relating to the imposition of school facilities fees or other requirements (Gov. Code, § 65995 et seq.); Least Cost Zoning Law (Gov. Code, § 65913.1); Permit Streamlining Act (Gov. Code, § 65920 et seq.); and provisions relating to timeliness of CEQA processing by local governments in Public Resources Code sections 21080.1, 21080.2, and 21151.5(a ). ☒ ☐ The applicant further acknowledges and confirms that its treatment of homeless encampments on public property complies with and will continue to comply with the constitutional rights of persons experiencing homelessness and that it has submitted a one-page summary to the Department demonstrating how the applicant has enacted best practices in their jurisdiction related to the treatment of unhoused individuals camping on public property, consistent with United States Interagency Council on Homelessness’ “7 Principles for Addressing Encampments,” (June 17, 2022 update), hereby incorporated by reference. ☒ ☐ The applicant has duly adopted and certified, by the applicant’s governing body, a Formal Resolution for the Prohousing Designation Program, which is hereby incorporated by reference. (A true and correct copy of the resolution is included in this application package.) ☐ ☐ The applicant demonstrates that they engaged in a diligent public participation process that included outreach to engage all segments of the community and submit documentation of comments received during this process. ☒ ☐     City Council 24 – 12 10/15/2024 Project Proposal Category 1: Favorable Zoning and Land Use Category Prohousing Policy Description Points 1A Sufficient sites, including rezoning, to accommodate 150 percent or greater of the current or draft RHNA, whichever is greater, by total and income category. These additional sites must be identified in the Jurisdiction’s housing element adequate sites inventory, consistent with Government Code section 65583, subdivisions (a)(3) and (c)(1). 3 1B Permitting missing middle housing uses (e.g., duplexes, triplexes, and fourplexes) by right in existing low-density, single-family residential zones in a manner that exceeds the requirements of SB 9 (Chapter 162, Statutes of 2021, Gov. Code, §§ 65852.21, 66411.7). 3 1C Sufficient sites, including rezoning, to accommodate 125 to 149 percent of the current or draft RHNA, whichever is greater, by total and income category. These points shall not be awarded if the applicant earns three points pursuant to Category (1)(A) above. These additional sites must be identified in the Jurisdiction’s housing element adequate sites inventory, consistent with Government Code section 65583, subdivisions (a)(3) and (c)(1). 2 1D Density bonus programs that allow additional density for additional affordability beyond minimum statutory requirements (Gov. Code, § 65915 et seq.). 2 1E Increasing allowable density in low-density, single-family residential areas beyond the requirements of state Accessory Dwelling Unit Law, (Gov. Code, §§ 65852.2, 65852.22) (e.g., permitting more than one converted ADU; one detached, new construction ADU; and one JADU per single-family lot), and in a manner that exceeds the requirements of SB 9 (Chapter 192, Statutes of 2021, Gov. Code, §§ 65852.21, 66411.7). These policies shall be separate from any qualifying policies under Category (1)(B). 2 1F Eliminating minimum parking requirements for residential development as authorized by Government Code section 65852.2; adopting vehicular parking ratios that are less than the relevant ratio thresholds at subparagraphs (A), (B), and (C) of Gov. Code section 65915, subdivision (p)(1); or adopting maximum parking requirements at or less than ratios pursuant to Gov. Code section 65915, subdivision (p). 2 1G Zoning or incentives that are designed to increase affordable housing development in a range of types, including, but not limited to, large family units, Supportive Housing, housing for transition age foster youth, and deep affordability targeted for Extremely Low-Income Households in all parts of the Jurisdiction, with at least some of the zoning, other land use designation methods, or incentives being designed to increase affordable housing development in higher resource areas shown in the TCAC/HCD Opportunity Map, and with the Jurisdiction having confirmed that it considered and addressed potential environmental justice issues in adopting and implementing 2     City Council 24 – 13 10/15/2024 this policy, especially in areas with existing industrial and polluting uses. 1H Zoning or other land use designation methods to allow for residential or mixed uses in one or more non-residential zones (e.g., commercial, light industrial). Qualifying non-residential zones do not include open space or substantially similar zones. 1 1I Modification of development standards and other applicable zoning provisions or land use designation methods to promote greater development intensity. Potential areas of focus include floor area ratio, height limits, minimum lot or unit sizes, setbacks, and allowable dwelling units per acre. These policies must be separate from any qualifying policies under Category (1)(B) above. 1 1J Establishment of a Workforce Housing Opportunity Zone, as defined in Government Code section 65620, or a Housing Sustainability District, as defined in Government Code section 66200. 1 1K Establishment of an inclusionary housing program requiring new developments to include housing affordable to and reserved for low- and very low-income households, consistent with the requirements of AB 1505 (Chapter 376, Statutes of 2017, Gov. Code, § 65850.01). 1 1L Other zoning and land use actions not described in Categories (A)-(K) of this section that measurably support the Acceleration of Housing Production. 1     City Council 24 – 14 10/15/2024 Project Proposal Category 2: Acceleration of Housing Production Timeframes Category Prohousing Policy Description Points 2A Establishment of ministerial approval processes for multiple housing types, including, for example, single-family, multifamily and mixed-use housing. 3 2B Acceleration of Housing Production through the establishment of streamlined, program-level CEQA analysis and certification of general plans, community plans, specific plans with accompanying Environmental Impact Reports (EIR), and related documents. 2 2C Documented practice of streamlining housing development at the project level, such as by enabling a by-right approval process or by utilizing statutory and categorical exemptions as authorized by applicable law, (e.g., Pub. Resources Code, §§ 21155.1, 21155.4, 21159.24, 21159.25; Gov. Code, § 65457; Cal Code Regs., tit. 14, §§ 15303, 15332; Pub. Resources Code, §§ 21094.5, 21099, 21155.2, 21159.28). 2 2D Establishment of permitting processes that take less than four months to complete. Policies under this category must address all approvals necessary to issue building permits. 2 2E Absence or elimination of public hearings for projects consistent with zoning and the general plan. 2 2F Priority permit processing or reduced plan check times for homes affordable to Lower-Income Households. 1 2G Establishment of consolidated or streamlined permit processes that minimize the levels of review and approval required for projects, and that are consistent with zoning regulations and the general plan. 1 2H Absence, elimination, or replacement of subjective development and design standards with objective development and design standards that simplify zoning clearance and improve approval certainty and timing. 1 2I Establishment of one-stop-shop permitting processes or a single point of contact where entitlements are coordinated across city approval functions (e.g., planning, public works, building) from entitlement application to certificate of occupancy. 1 2J Priority permit processing or reduced plan check times for ADUs/JADUs or multifamily housing. 1 2K Establishment of a standardized application form for all entitlement applications. 1 2L Documented practice of publicly posting status updates on project permit approvals on the internet. 1 2M Limitation on the total number of hearings for any project to three or fewer. Applicants that accrue points pursuant to category (2)(E) are not eligible for points under this category. 1 2N Other policies not described in Categories (2)(A)-(M) of this section that quantifiably decrease production timeframes or promote the streamlining of approval processes. 1     City Council 24 – 15 10/15/2024 Project Proposal Category 3: Reduction of Construction and Development Costs Category Prohousing Policy Description Points 3A Waiver or significant reduction of development impact fees for residential development with units affordable to Lower-Income Households. This provision does not include fees associated with the provision of housing affordable to Lower-Income Households (e.g., inclusionary in lieu fees, affordable housing impact fees, and commercial linkage fees). 3 3B Adoption of policies that result in less restrictive requirements than Government Code sections 65852.2 and 65852.22 to reduce barriers for property owners to create ADUs/JADUs. Examples of qualifying policies include, but are not limited to, development standards improvements, permit processing improvements, dedicated ADU/JADU staff, technical assistance programs, and pre-approved ADU/JADU design packages. 2 3C Adoption of other fee reduction strategies separate from Category (3)(A), including fee deferrals and reduced fees for housing for persons with special needs. This provision does not include fees associated with the provision of housing affordable to Lower-Income Households (e.g., inclusionary in lieu fees, affordable impact fees and commercial linkage fees). 1 3D Accelerating innovative housing production through innovative housing types (e.g., manufactured homes, recreational vehicles, park models, community ownership, and other forms of social housing) that reduce development costs. 1 3E Measures that reduce costs for transportation-related infrastructure or programs that encourage active modes of transportation or other alternatives to automobiles. Qualifying policies include, but are not limited to, publicly funded programs to expand sidewalks or protect bike/micro-mobility lanes, creation of on-street parking for bikes, transit-related improvements, or establishment of carshare programs. 1 3F Adoption of universal design ordinances pursuant to Health and Safety Code section 17959. 1 3G Establishment of pre-approved or prototype plans for missing middle housing types (e.g., duplexes, triplexes, and fourplexes) in low- density, single-family residential areas. 1 3H Adoption of ordinances that reduce barriers, beyond existing law, for the development of housing affordable to Lower-Income Households. 1 3I Other policies not described in Categories (3)(A)-(H) of this section that quantifiably reduce construction or development costs. 1     City Council 24 – 16 10/15/2024 Project Proposal Category 4: Providing Financial Subsidies Category Prohousing Policy Description Points 4A Establishment of a housing fund or contribution of funds towards affordable housing through proceeds from approved ballot measures. 2 4B Establishment of local housing trust funds or collaboration on a regional housing trust fund, which include the Jurisdiction’s own funding contributions. The Jurisdiction must contribute to the local or regional housing trust fund regularly and significantly. For the purposes of this Category, “regularly” shall be defined as at least annually, and “significant” contributions shall be determined based on the impact the contributions have in accelerating the production of affordable housing. 2 4C Demonstration of regular use or planned regular use of funding (e.g., federal, state, or local) for preserving assisted units at-risk of conversion to market rate uses and conversion of market rate uses to units with affordability restrictions (e.g., acquisition/rehabilitation). For the purposes of this category, “regular use” can be demonstrated through the number of units preserved annually by utilizing this funding source. 2 4D Provide grants or low-interest loans for ADU/JADU construction affordable to Lower- and Moderate-Income Households. 2 4E A comprehensive program that complies with the Surplus Land Act (Gov. Code, § 54220 et seq.) and that makes publicly owned land available for affordable housing, or for multifamily housing projects with the highest feasible percentage of units affordable to Lower Income Households. A qualifying program may utilize mechanisms such as land donations, land sales with significant write -downs, or below-market land leases. 2 4F Establishment of an Enhanced Infrastructure Financing District or similar local financing tool that, to the extent feasible, directly supports housing developments in an area where at least 20 percent of the residences will be affordable to Lower-Income Households. 2 4G Prioritization of local general funds to accelerate the production of housing affordable to Lower-Income Households. 2 4H Directed residual redevelopment funds to accelerate the production of affordable housing. 1 4I Development and regular (at least biennial) use of a housing subsidy pool, local or regional trust fund, or other similar funding source sufficient to facilitate and support the development of housing affordable to Lower-Income Households. 1     City Council 24 – 17 10/15/2024 4J Prioritization of local general funds for affordable housing. This point shall not be awarded if the applicant earns two points pursuant to Category (4)(G). 1 4K Providing operating subsidies for permanent Supportive Housing. 1 4L Providing subsidies for housing affordable to Extremely Low-Income Households. 1 4M Other policies not described in Categories (4)(A)-(L) of this section that quantifiably promote, develop, or leverage financial resources for housing affordable to Lower-Income Households. 1     City Council 24 – 18 10/15/2024 Project Proposal Enhancement Factors The Department shall utilize enhancement factors to increase the point scores of Prohousing Policies. An individual Prohousing Policy may not use more than one enhancement factor. Each Prohousing Policy will receive extra point s for enhancement factors in accordance with the chart below. Category Prohousing Policy Description Points 1 The policy represents one element of a unified, multi-faceted strategy to promote multiple planning objectives, such as efficient land use, access to public transportation, housing affordable to Lower-Income Households, climate change solutions, and/or hazard mitigation. 2 2 Policies that promote development consistent with the state planning priorities pursuant to Government Code section 65041.1. 1 3 Policies that diversify planning and target community and economic development investments (housing and non-housing) toward place- based strategies for community revitalization and equitable quality of life in lower opportunity areas. Such areas include, but are not limited to, Low Resource and High Segregation & Poverty areas designated in the most recently updated TCAC/HCD Opportunity Maps, and disadvantaged communities pursuant to Health and Safety Code sections 39711 and 39715 (California Senate Bill 535 (2012). 1 4 Policies that go beyond state law requirements in reducing displacement of Lower-Income Households and conserving existing housing stock that is affordable to Lower-Income Households. 1 5 Rezoning and other policies that support intensification of residential development in Location Efficient Communities. 1 6 Rezoning and other policies that result in a net gain of housing capacity while concurrently mitigating development impacts on or from Environmentally Sensitive or Hazardous Areas. 1 7 Zoning policies, including inclusionary housing policies, that increase housing choices and affordability, particularly for Lower-Income Households, in High Resource and Highest Resource areas, as designated in the most recently updated TCAC/HCD Opportunity Maps. 1 8 Other policies that involve meaningful actions towards Affirmatively Furthering Fair Housing outside of those required pursuant to Government Code sections 65583, subdivision (c)(10), and 8899.50, including, but not limited to, outreach campaigns, updated zoning codes, and expanded access to financing support. 1     City Council 24 – 19 10/15/2024 Project Proposal Scoring Sheet Instructions The Department shall validate applicants’ scores based on the extent to which each identified Prohousing Policy contributes to the Acceleration of Housing Production. The Department shall assess applicants’ Prohousing Policies in accordance with statutory requirements and the Regulations. The Department shall further assess applicants’ Prohousing Policies using the following four scoring categories: Favorable Zoning and Land Use, Acceleration of Housing Production Timeframes, Reduction of Construction and Development Costs, and Providing Financial Subsidies. Applicants shall demonstrate that they have enacted or proposed at least one policy that significantly contributes to the Acceleration of Housing Production in each of the four categories. A Prohousing Designation requires a total score of 30 points or more across all four categories. Instructions Please utilize one row of the Scoring Sheet for each Prohousing Policy.  Category Number: Select the relevant category number from the relevant Project Proposal list in this application. Where appropriate, applicants may utilize a category number more than once.  Concise Written Description of Prohousing Policy: Set forth a brief description of the enacted or proposed Prohousing Policy.  Enacted or Proposed: Identify the Prohousing Policy as enacted or proposed. For proposed Prohousing Policies, please complete Appendix 2: Proposed Policy Completion Schedule.  Documentation Type: For enacted Prohousing Policies, identify the relevant documentary evidence (e.g., resolution, zoning code provisions). For proposed Prohousing Policies, identify the documentation which shows that implementation of the policy is pending.  Web Links/Electronic Copies: Insert the Web link(s) to the relevant documentation or indicate that electronic copies of the documentation have been attached to this application as Appendix 5.  Points: Enter the appropriate number of points using the relevant Project Proposal list in this application.  Enhancement Category Number (optional): If utilizing an enhancement factor for a particular Prohousing Policy, enter the appropriate category number using the relevant Project Proposal list in this application.  Enhancement Points (optional): If utilizing an enhancement factor for a particular Prohousing Policy, enter the point(s) for that Prohousing Policy.  Total Points: Add the enhancement point(s) to the Prohousing Policy’s general point score.     City Council 24 – 20 10/15/2024 Formal Resolution for the Prohousing Designation Program (New 01/24) Appendix 1: Formal Resolution for the Prohousing Designation Program Formal Resolution for the PROHOUSING Designation Program RESOLUTION NO. [INSERT RESOLUTION NUMBER] A RESOLUTION OF THE GOVERNING BODY OF [INSERT THE NAME OF THE CITY OR COUNTY] AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM WHEREAS, Government Code section 65589.9 established the Prohousing Designation Program (“Program”), which creates incentives for jurisdictions that are compliant with state housing element requirements and that have ena cted Prohousing local policies; and WHEREAS, such jurisdictions will be designated Prohousing, and, as such, will receive additional points or other preference during the scoring of their competitive Applications for specified housing and infrastructure funding; and WHEREAS, the California Department of Housing and Community Development (“Department”) has adopted regulations (Cal. Code Regs., tit. 25, § 6600 et seq.) to implement the Program (“Program Regulations”), as authorized by Government Code section 65589.9, subdivision (d); and WHEREAS, the [INSERT THE NAME OF THE CITY OR COUNTY] (“Applicant”) desires to submit an Application for a Prohousing Designation (“Application”). THEREFORE, IT IS RESOLVED THAT: 1. Applicant is hereby authorized and directed to submit an Application to the Department. 2. Applicant acknowledges and confirms that it is currently in compliance with applicable state housing law. 3. Applicant acknowledges and confirms that it will continue to comply with applicable housing laws and to refrain from enacting laws, developing policies, or taking other local governmental actions that may or do inhibit or constrain housing production. Examples of such local laws, policies, and actions include moratoriums on development; local voter approval requirements related to housing production; downzoning; and unduly restrictive or onerous zoning regulations, development standards, or permit procedures. Applicant further acknowledges and confirms that the Prohousing Policies in its Application comply with its duty to Affirmatively Further Fair Housing pursuant to Government Code sections 8899.50 and 65583. Applicant further acknowledges and confirms that its general plan is in alignment with an adopted sustainable communities strategy pursuant to Public Resources Code sections 21155- 21155.4. Applicant further acknowledges and confirms that its policies for the treatment of homeless encampments on public property comply do and will continue to comply with the Constitution and that it has enacted best practices in its jurisdiction     City Council 24 – 21 10/15/2024 that are consistent with the United States Interagency Council on Homelessness’ “7 Principles for Addressing Encampments” (June 17, 2022, update). 4. If the Application is approved, Applicant is hereby authorized and directed to enter into, execute, and deliver all documents required or deemed necessary or appropriate to participate in the Program, and all amendments thereto (the “Program Documents”). 5. Applicant acknowledges and agrees that it shall be subject to the Application , the terms and conditions specified in the Program Documents, the Program Regulations, and any and all other applicable law. 6. [INSERT THE TITLE OF THE APPLICANT’S AUTHORIZED SIGNATORY] is authorized to execute and deliver the Application and the Program Documents on behalf of the Applicant for participation in the Program. PASSED AND ADOPTED this day of , 2024, by the following vote: AYES: [Insert #] NOES: [Insert #] ABSENT: [Insert #] ABSTAIN: [Insert #] The undersigned, [INSERT NAME AND TITLE OF SIGNATORY] of Applicant, does hereby attest and certify that the foregoing is a true and full copy of a resolution of the Applicant’s governing body adopted at a duly convened meeting on the date above-mentioned, and that the resolution has not been altered, amended, or repealed. SIGNATURE: DATE: NAME: TITLE:     City Council 24 – 22 10/15/2024 Appendix 2: Proposed Policy Completion Schedule Category Number Concise Written Description of Proposed Policy Key Milestones and Milestone Dates Anticipated Completion Date Notes 1I Comprehensive Zoning Code Update - RFP released on February 21, 2023 - Consultant awarded at the October 17, 2023 City Council Meeting - Public Engagement commenced in Spring 2024 May 2026 - Develop a Unified Development Code with the intent to modernize and update the existing zoning districts to incorporate best practices for ease of use and consistent application - Establish a single implementation section for all application types (residential and non-residential) with clear procedures for zoning related applications, and identify opportunities for process simplification and flexibility consistent with identified community goals and proposed objectives - Draw upon the successes of existing, newer SPs and SDs to inform the zoning district standards for the Focus Areas - Absorb as many of the built- out SDs as possible into newly-created zoning districts 2E City plans to update the development review processes and standards for the Metro East Mixed Use Overlay Zone and Harbor - RFP released on February 21, 2023 May 2026 - Develop a Unified Development Code with the intent to modernize and update the existing zoning     City Council 24 – 23 10/15/2024 Mixed Use Transit Corridor Specific Plan areas to streamline and incentivize by-right housing and mixed use developments. These eliminate the need for public hearings consistent with zoning and general plan. - Consultant awarded at the October 17, 2023 City Council Meeting districts to incorporate best practices for ease of use and consistent application - Establish a single implementation section for all application types (residential and non-residential) with clear procedures for zoning related applications, and identify opportunities for process simplification and flexibility consistent with identified community goals and proposed objectives - Draw upon the successes of existing, newer SPs and SDs to inform the zoning district standards for the Focus Areas - Absorb as many of the built- out SDs as possible into newly-created zoning districts 2H City plans to create comprehensive objective design standards as part of the Zoning Code Update to address the unique needs of residential/mixed-use products and provide a level of development design certainty to the community and developers alike - RFP released on February 21, 2023 - Consultant awarded at the October 17, 2023 City Council Meeting - May 2026 - Develop a Unified Development Code with the intent to modernize and update the existing zoning districts to incorporate best practices for ease of use and consistent application - Establish a single implementation section for all application types (residential and non-residential) with clear procedures for zoning     City Council 24 – 24 10/15/2024 related applications, and identify opportunities for process simplification and flexibility consistent with identified community goals and proposed objectives - Draw upon the successes of existing, newer SPs and SDs to inform the zoning district standards for the Focus Areas - Absorb as many of the built- out SDs as possible into newly-created zoning districts     City Council 24 – 25 10/15/2024 Appendix 3: Project Proposal Scoring Sheet and Sample Project Proposal Scoring Sheet Project Proposal Scoring Sheet Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 1A Santa Ana HE identifies 6,914 housing pipeline projects. This is 220% of the City's RHNA allocation. The City's RHNA of 3,137 units for the planning period is being met by 443 very low, 701 low, 6 moderate, 5,764 above moderate income units for a total of 6,914. This number does not include the ADU projection which includes 181 very low, 311 low, 217 moderate, 14 above moderate income ADU units for a total of 723. 6,914 units divided by 3,137 units for RHNA is 220% of the allocation. E Housing Element Update Page C-7 (page 183- 186 of PDF copy) Housing Element Pg. C- 7 electronic copy attached 3 0 0 3     City Council 24 – 26 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 1B Santa Ana allows for urban lot splits and 2 unit projects within single family residential zones. Allowed In any sub-zone within Specific Development No. 84 (Transit Zoning Code), Specific Plan No. 2 (Harbor Mixed Use Transit Corridor Specific Plan), and Metro East Mixed Use Overlay Zone (OZ-1) where single-family and live-work uses are allowed and any single family zone not restricted by the list of factors such as environmental criteria. Enhancement Factor 2: Promotes infill development and promotes efficient land use. E Ordinance NO. NS-3013 (link provided) https://library. municode.com/ ca/santa_ana/ ordinances/cod e_of_ordinanc es?nodeId=11 26174 3 2 1 4     City Council 24 – 27 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 1H Metro East Mixed Use Overlay Zone (MEMU): The MEMU overlay zone allows for high-intensity, mixed use in a previously developed mid-rise office environment. This plan has an expected unit outcome of 5,551 housing units. The City's General Plan has also designated several corridors as Focus Areas. The focus areas are geographically distributed throughout the city, and each allows Santa Ana to meet its diverse needs in different ways including additional housing. Enhancement Factor 5: rezoning and enacted policies such as the General Plan support the intensification of residential developments along major corridors in the City. E Plans https://www.sa nta- ana.org/docum ents/metro- east-mixed- use-overlay- zone-2018/ https://general- plan-santa- ana- ca.proudcity.co m/ 1 5 1 2 1I Housing Element Program #18: Zoning Code Update. The City's Zoning Code Update is modernizing the code for ease of use by community and staff. New P RFP Electronic Copy Attached 1 0 0 1     City Council 24 – 28 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points standards will be adopted to match the General Plan development intensities as well as new standards to enhance the quality of the zoning code for existing neighborhoods and corridors. 1L Harbor Mixed Use Transit Corridor Specific Plan (SP- 2): existing housing units in this specific plan area (in 2013) was 739, This specific plan zoning allows for 1,726-4,623 potential housing units. 272 additional units have been completed which brings the total to 1,011 units in this specific plan. Permit Data has been provided for SP2. Enhancement Factor 1: This policy represents one element of a unified, multi- faceted strategy to promote multiple planning objectives such as land use and housing for lower income households. E Land Use Plan https://www.sa nta- ana.org/docum ents/land-use- plan-and- development- standards/ 1 1 2 3     City Council 24 – 29 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 2A The City permits licensed residential care homes with six or fewer persons as a by-right use in all single-family zones (B-46). ADUs in Santa Ana are permitted by right in all zoning districts that allow residential uses (B-11). Multiple-family housing is permitted by right within all zones covered by the TZC. E Housing Element Update Page B-46, B-11 Electronic Copy Attached 3 0 0 3 2B The City included program- level CEQA analysis and certification of its General Plan with accompanying Environmental Impact Reports (EIR). E Environmental Documents https://www.sa nta- ana.org/genera l-plan- environmental- documents/ 2 0 0 2 2D Permit processing timeframe for condos and multi-family residences that require discretionary actions take up to 3 months while single-family residences are approved typically within 2-4 weeks. E Housing Element Update Page B-42 Electronic Copy Attached 2 0 0 2 2E City plans to update the development review processes and standards for the Metro East Mixed Use Overlay Zone and Harbor Mixed Use Transit P Housing Element Update Page 43 Electronic Copy Attached 2 0 0 2     City Council 24 – 30 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points Corridor Specific Plan areas to streamline and incentivize by-right housing and mixed use developments. These eliminate the need for public hearings consistent with zoning and general plan for these two areas. 2G The Transit Zoning Code that applies to an identified Specific Development Area SD84, applications that are consistent with the applicable standards of the code and consistent with the General Plan are to be approved administratively with no hearings (by-right approvals). E Zoning Code https://library. municode.com/ ca/santa_ana/c odes/code_of_ ordinances?no deId=div1 1 0 0 1 2H City plans to create comprehensive objective design standards as part of the Zoning Code Update to address the unique needs of residential/mixed-use products and provide a level of development design certainty to the community and developers alike. The update is an overhaul of the P Housing Element Update Page 43-44 Electronic Copy Attached 1 0 0 1     City Council 24 – 31 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points implementing zoning districts and removing the subjective design standards completely from the City's code. 2L The City utilizes an interactive projects map to provide details and updates of ongoing projects. The map is updated on a quarterly basis. The map can be found on the City's Planning webpage along with links to the Monthly Development Project Reports and a list of all current planning projects with links and information on each. E Online Map https://storyma ps.arcgis.com/ stories/e0a28b b311b040af86f 6194abc548bb d https://www.sa nta- ana.org/major- planning- projects-and- monthly- development- project-reports/ 1 0 0 1 2N City has developed additional resources to support expedited and efficient development project review, such as an applicant guide and online e-plan check that is open to the public allowing residents and developers to submit everything online without having to visit the City counter. E Web Site https://www.sa nta- ana.org/pba-e- plan/ 1 0 0 1     City Council 24 – 32 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 3B City has published pre- approved ADU prototype plans to provide greater certainty and quality in the development of such housing. The plans and user guides and frequently asked questions can be found on the City's website. Enhancement Factor 1: This policy represents one element of a multi-faceted strategy to promote multiple planning objectives, such as efficient land use and housing affordable to lower income households. E 0 https://www.sa nta- ana.org/docum ents/pre- approved- accessory- dwelling-unit- adu-hold- harmless- statement/ 2 1 2 4     City Council 24 – 33 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 3E Central Santa Ana Complete Streets Plan: This plan provides guidance to create a network of bicycle and pedestrian corridors to connect destinations to and from Central Santa Ana. Santa Ana's General Plan as includes an updated Mobility Element to improve the quality of life in Santa Ana by providing more complete streets, offering ways to be more active, and conserving our natural resources. Enhancement Factor 1: This policy represents one element of a multi-faceted strategy to promote multiple planning objectives, such as efficient land use and access to public transportation. These elements all coincide with the City's General Plan. E Plan https://storage. googleapis.co m/proudcity/sa ntaanaca/uplo ads/2022/05/D raft-Central- Santa-Ana- Complete- Streets- Plan.pdf https://general- plan-santa- ana- ca.proudcity.co m/mobility- element/ 1 1 2 3     City Council 24 – 34 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 3I Dedicated webpage for ADUs with easy to follow Q&A that allows developers and homeowners to find answers to typical questions asked of City staff at the Counter. Information is provided on all forms, applications, handouts, codes, guides, and programs available for ADU production. The webpage was created to reduce time spent by City staff and developers/homeowners when it comes to getting a project started allowing for more time and money to be spent on the design and construction of the units. Enhancement factor 2: The resources provided to the public on the website promote efficient land use by encouraging the development of ADUs and JADUs to increase the housing stock. E Web Site https://www.sa nta- ana.org/access ory-dwelling- units/ 1 2 1 2     City Council 24 – 35 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 4A Municipal Code Section 41-1909. City has an inclusionary housing fund which is used to increase and improve the supply of housing affordable to moderate, low, very low, and extremely low income households. Enhancement factor 8: This policy relates to the City’s actions to affirmatively further fair housing. In the City's Housing Element one goal under the AFFH is to provide more opportunities for housing. The City's Housing Element contains numerous programs that tie into Housing availability and providing funding such as program 25 and 29. E 0 https://library. municode.com/ ca/santa_ana/c odes/code_of_ ordinances?no deId=PTIITHC O_CH41ZO_A RTXVIII.I2021 AFHOOPCRO R_S41- 1909INHOFU 2 8 1 3 4E Housing Policy HE-2.11: The City plans to comply with the Surplus Land Act to promote affordable housing development on unused or underutilized public land. When public land is available, the City’s E RFP Electronic Copy Attached 2 0 0 2     City Council 24 – 36 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points RFPs will include the information 4H City provides Successor Housing Agency funds with other sources of funding to support the production and/or rehabilitation of affordable housing for extremely low-, very low-, and low-income families. E Housing Element Update Page 45 Electronic Copy Attached 1 0 0 1     City Council 24 – 37 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 4I The City has worked with the Orange County Housing Finance Trust (OCHFT) to secure funding for the following projects during 2020-2022: Westview House: 85-unit permanent supportive housing project; Crossroads: 86-unit permanent supportive housing project; North Harbor Village: 91-unit permanent supportive housing project; FX Residences: 17-unit permanent supportive housing project. Enhancement factor 8: Through the City's Housing Element, multiple programs are targeted toward providing a variety of housing types and affirmatively furthering fair housing, such as variety in unit sizes for larger households (program 27) and providing greater housing mobility through program 43. E Housing Element Update Page C-29 Agreements for Westview House, Crossroads at Washington, North Harbor Village, FX Residences Electronic Copy Attached 1 8 1 2     City Council 24 – 38 10/15/2024 Category Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 4M Housing Rehabilitation. The City of Santa Ana provides financing to acquire and rehabilitate multiple-family apartments, as affordable to low and extremely low- income households. The City’s focus in past housing element cycles was acquisition and rehabilitation, and the City continues to facilitate acquisition and rehabilitation of apartment properties to increase the supply of affordable rental housing for families. Enhancement factor 1: This policy represents one element of a multi-faceted strategy to promote multiple planning objectives, such as efficient land use and housing affordable to lower income households. E Web Site https://www.sa nta- ana.org/housin g- rehabilitation- programs/ 1 1 2 3 Sample Project Proposal Scoring Sheet     City Council 24 – 39 10/15/2024 Note: This is a Sample Project Proposal Scoring Sheet; an actual submission may include more specificity when an applicant completes the “Concise Written Description of Prohousing Policy.” Category Number Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 1B Permitted missing middle housing uses by allowing duplexes and triplexes by right in existing low-density, single-family residential zones beyond what is required by SB 9. E Zoning code Electronic copy attached 3 6 1 4 1C Sufficient sites to accommodate 131 percent of the current RHNA with rezoning by total or income category. P Resolution Electronic copy attached 2 1 2 4 1D Density bonus program exceeds statutory requirements by 12 percent. E Zoning code Electronic copy attached 2 2 1F Eliminated parking requirements for residential development as authorized by Government Code section 65852.2. E Zoning code Electronic copy attached 2 2 1G Zoning that that is designed to increase affordable housing for a range of types and for extremely low-income households. E Zoning code Electronic copy attached 1 1 2 3     City Council 24 – 40 10/15/2024 Category Number Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 1H Modified development standards/other applicable zoning provisions to allow for residential uses in non- residential zones (light industrial). E Zoning code Electronic copy attached 1 1 2 3 1L Other zoning and land use actions that measurably support the Acceleration of Housing Production. P Resolution Electronic copy attached 1 1 2B Streamlined program- level CEQA analysis and certification of general plans, community plans, specific plans with accompanying Environmental Impact Reports (EIR), and related documents. E Zoning code Electronic copy attached 2 2 2G Consolidated permit processes that minimize the levels of review and approval required for projects. E Zoning code Electronic copy attached 1 1 2I Established a one-stop- shop permitting process. P Resolution Electronic copy attached 1 1 2 3 2N Other actions that quantifiably decrease production timeframes. E Zoning code Electronic copy attached 1 1     City Council 24 – 41 10/15/2024 Category Number Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 3A Waiver of residential development impact fees. E Zoning code Electronic copy attached 3 3 3B Adopted policies that result in less restrictive requirements than Government Code sections 65852.2 and 65852.22. P Resolution Electronic copy attached 2 1 2 4 3E Measures that reduce costs for transportation- related infrastructure. E Zoning code Electronic copy attached 1 1 3I Other actions that quantifiably reduce construction or development costs. E Zoning code Electronic copy attached 1 1 4A Local housing trust funds. E Zoning code Electronic copy attached 2 2 4C Regular use of funding for preserving assisted units at-risk of conversion to market- rate uses. E Zoning code Electronic copy attached 2 2 1 3 4E Establishes a program that complies with the Surplus Land Act and offers below-market land leases for affordable housing. E Zoning code 2 2 4G Prioritization of local general funds for affordable housing. E Zoning code 2 2     City Council 24 – 42 10/15/2024 Category Number Concise Written Description of Prohousing Policy Enacted or Proposed Documentation Type (e.g., resolution, zoning code) Insert Web Links to Documents or Indicate that Electronic Copies are Attached as Appendix 5 Points Enhancement Category Number Enhancement Points Total Points 4M Other actions that leverage financial resources for housing. E Zoning code 1 1 TOTAL 33 12 45     City Council 24 – 43 10/15/2024 Appendix 4: Examples of Prohousing Policies with Enhancement Factors If a Prohousing Policy incorporates any of the enhancement factors specified in the Project Proposal Enhancement Factors chart, it will receive extra points as indicated therein. Examples of such qualifying Prohousing Policies include the following: Category 1: Favorable Zoning and Land Use Rezoning sufficient sites to accommodate 150 percent or greater of the Regional Housing Needs Allocation by total or income category, including sites in Location Efficient Communities. Rezoning sufficient sites to accommodate 150 percent or greater of the Regional Housing Needs Allocation by total or income category, including sites in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). Rezoning to accommodate 125 to 149 percent of the Regional Housing Needs Allocation in downtown commercial corridors or other infill locations. Expanding density bonus programs to exceed statutory requirements by 10 percent or more in Location Efficient Communities. Reducing or eliminating parking requirements for residential development as authorized by Government Code section 65852.2 in Location Efficient Communities. Increasing allowable density in low-density, single-family residential areas beyond the requirements of state Accessory Dwelling Unit Law in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). Modification of development standards and other applicable zoning provisions to promote greater development intensity in downtown commercial corridors or other infill locations. Coupling rezoning actions with policies that go beyond state law requirements in reducing displacement of lower-income households and conserving existing housing stock that is affordable to lower-income households. Category 2: Acceleration of Housing Production Timeframes Ministerial approval processes for multifamily housing in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). Streamlined, program-level CEQA analysis and certification of specific plans in Location Efficient Communities. Documented practice of streamlining housing development at the project level in downtown commercial corridors and other infill locations. Expedited permit processing for housing affordable to lower-income households in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). Category 3: Reduction of Construction and Development Costs Fee waivers for affordable housing in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps).    City Council 24 – 44 10/15/2024 Fee waivers or reductions for higher density housing in downtown commercial corridors or other infill locations. Measures that reduce costs and leverage financial resources for transportation-related infrastructure or programs in Low Resource and High Segregation & Poverty areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). Adoption of universal design ordinances to increase housing choices and affordability for persons with disabilities in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). Permitting innovative housing types, such as manufactured homes, recreational vehicles or park models, in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). Category 4: Providing Financial Subsidies Targeting local housing trust funds to acquisition or rehabilitation of existing affordable units, or to affordable units at risk of converting to market rate uses, in Low Resource and High Segregation & Poverty areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). Marketing grants and other financial products for ADUs/JADUs in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). Utilizing publicly owned land for affordable housing in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). Establishment of an Enhanced Infrastructure Financing District or similar local financing tool in a Low Resource or High Segregation & Poverty area (as designated in the most recently updated TCAC/HCD Opportunity Maps). Directing residual redevelopment funds or general funds to conservation or preservation of affordable housing in areas at high risk of displacement .     City Council 24 – 45 10/15/2024 Santa Ana's Encampment Response - Appendix 6     City Council 24 – 46 10/15/2024 Page 1 of 3 Rev 4/8/24 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF HOUSING POLICY DEVELOPMENT 2020 W. El Camino Avenue, Suite 500 Sacramento, CA 95833 (916) 263-2911 / FAX (916) 263-7453 www.hcd.ca.gov Prohousing Designation: Encampment Template Subchapter 6.6 Prohousing Designation Program requires applicants to confirm that its treatment of encampments on public property complies with and will continue to comply with the constitutional rights of persons experiencing homelessness. Please complete this form to demonstrate how the applicant has enacted best practices in their jurisdiction related to the treatment of unhoused individuals camping on public property, consistent with the United States Interagency Council on Homelessness’ “7 Principles for Addressing Encampments” (June 17, 2022). Name of Jurisdiction: Santa Ana 1.Was the Jurisdiction awarded Encampment Resolution Funding (ERF) Program funds (Yes/No)? If so, indicate the round of funding (i.e., ERF-1, ERF-2-L, ERF-2-R, ERF-3-L, or ERF-3-R), the date the grant was awarded, and attach the approved proposal. Round of funding: _______________ Date of grant award: _______________ 2.What is the Jurisdiction’s role in the Coordinated Entry System (lead, support, etc.)? Max. 100 characters. If applicable, attach any supporting documents. 3.Does the Jurisdiction receive a direct allocation of federal funds from HUD (Yes/No)? If so, indicate the type of federal funds, the award amount, and how the federal funds are being utilized to serve the homeless population. Also, attach the jurisdiction’s consolidated plan. Max. 100 characters. Type of federal funds: _______________________ Award amount: _______________________ How the federal funds are being utilized: The City of Santa Ana’s role in the Coordinated Entry System (CES) is an access point. The City accepts CES referrals of people experiencing homelessness who are eligible for and in need of permanent housing.Since November 2015, the City has funded and created 425 PSH units in nine (9) different projects. Housing Choice Voucher Program $13,852,045 Funds are being utilized for PBVs, HUD-VASH, and other tenant based vouchers over a 12 month period. Supporting documentation shows the breakdown of all vouchers funded with this award.     City Council 24 – 47 10/15/2024 Page 2 of 3 Rev 4/8/24 Each Jurisdiction’s response to homelessness is based on the unique needs of the population they serve. Based on these efforts, the United States Interagency Council on Homelessness’ 7 Principles for Addressing Encampments provides best practice guidance to support communities as they develop and implement a comprehensive response to encampments. Please provide a response on how the Jurisdiction meets each of the principles noted below. Attach and reference any supporting documentation along with the page numbers accordingly. •Principle 1: Establish a Cross-Agency, Multi-Sector Response to Encampments (Describe how system partners work together. Attach communication and coordination plans. 350 characters max) •Principle 2: Engage Encampment Residents to Develop Solutions (Describe street outreach efforts to engage with encampment residents to find alternative shelter, housing, and service options before an existing encampment is closed. 350 characters max) •Principle 3: Conduct Comprehensive and Coordinated Outreach (Describe multidisciplinary connection strategies and linkages to resources and permanent housing solutions. If applicable, describe how the jurisdiction uses the coordinated entry system to connect individuals to resources and permanent housing. 350 characters max) •Principle 4: Address Basic Needs and Provide Storage (Describe efforts to meet basic needs, health, safety, and access to storage for people experiencing unsheltered homelessness. 350 characters max) Our Quality of Life team, consisting of Parks and Recreation, Planning and Building (Code Enforcement), the Santa Ana Police Department, and Public Works, was established to provide a cross-agency response to encampments. Additional information provided in attached documentation. The City of Santa Ana’s outreach program combines proactive engagement with individuals living in encampments and responding to hotline and community calls about residents seeking shelter. Case managers connect with potential clients by sharing the Outreach and Engagement contact information, allowing those who need more time to enroll to reach out later. For clients who engage immediately, case managers provide essential services such as hygiene kits, food and water packs, ID card vouchers, and other paperwork that may have been lost or expired due to homelessness. These documents are required to be considered document-ready for housing needs. For those needing to update their medical records or obtain a new diagnosis to reinstate supplemental support, our case managers arrange transportation and attend appointments as advocates, offering support every step of the way. They also ensure that unhoused veterans are reconnected with Veterans Affairs, providing transportation to local offices or acting as intermediaries if clients lack personal phones or consistent communication. Utilizing the coordinated entry system and reviewing an individual’s history with outreach and engagement and other partner agencies, a tailored list is created so that case management plans can better connect clients to Cal Aim or BHBH programs. Our case managers frequently collaborate with homeless liaison teams and local police departments to conduct necessary background checks for clients entering emergency shelters while working towards permanent housing. Our mission is to ensure that every individual feels supported and has access to the resources they need to transition to a more stable and secure living situation. The City of Santa Ana’s Outreach and Engagement team delivers information, services, and resources to individuals in encampments. Build trust by visiting each encampment area several times a week, delivering and assisting with basic needs such as snack bags, hygiene items, showers, and transportation. Each individual has access to their belongings, which are stored by our Parks and Recreation staff at the Santa Ana City Yard.     City Council 24 – 48 10/15/2024 Page 3 of 3 Rev 4/8/24 •Principle 5: Ensure Access to Shelter or Housing Options (Include a list of shelter or housing options, such as transitional housing, permanent supportive housing, emergency shelters, etc., within the jurisdiction and/or accessible within nearby communities. Also, indicate the shelter/housing name, address, target population and funding sources applied towards the development(s).) •Principle 6: Develop Pathways to Permanent Housing and Supports (Describe Housing First strategies emphasizing low barriers, a harm-reduction model, and services to support people obtaining permanent housing more efficiently. Identify efforts to align federal, state, and local funding/programs to provide clear pathways to permanent housing. 350 characters max) •Principle 7: Create a Plan for What Will Happen to Encampment Sites After Closure (Describe plans for former encampment spaces. Include efforts to emphasize safety, accessibility, and inclusivity that improve infrastructure. Example: Communities can include curb cuts to increase mobility access and enhanced lighting to encourage safety. 350 characters max) - Housing First strategy is designed to meet people where they are, offering low-barrier access to housing while providing supportive services that help them maintain stability. Housing First removes traditional barriers. Harm reduction acknowledges that individuals may continue to engage in behaviors like substance use but offers services and supports without judgment. The focus is on minimizing harmful behaviors rather than mandating abstinence or compliance with treatment, which fosters trust and long-term engagement. Clients are encouraged to work on their issues in their own time while maintaining access to housing. - Federal, state and local funding programs involve cross-agency collaboration, where housing, health, and social service agencies work together to pool resources and offer comprehensive solutions that will provide a pathway to permanent housing by ensuring that individuals receive the right combination of housing and services to support their long-term stability. Since Santa Ana has very few encampments around the city, the spaces where encampments are or were located will return to their intended purposes.     City Council 24 – 49 10/15/2024 Planning and Building Agency www.santa-ana.org/planning-and-building Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 15, 2024 TOPIC: Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances Second Readings (3600 S Bristol Street) AGENDA TITLE Amendment Application No. 2023-03 and Development Agreement No. 2023-02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6-0-1, Phan abstaining due to recusal). RECOMMENDED ACTIONS 1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023-03. ORDINANCE NO. NS-3070 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023-03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41-ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) 2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023-02. ORDINANCE NO. NS-3071 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023-02 FOR A MIXED-USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC     City Council 25 – 1 10/15/2024 Related Bristol Specific Plan Ordinances Second Readings (3600 S Bristol Street) October 15, 2024 Page 2 4 6 2 4 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022-01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024). GOVERNMENT CODE §84308 APPLIES: Yes Yes. DISCUSSION At its September 17, 2024, regular meeting, the City Council held a public hearing and considered the staff report, recommendations by staff, and public testimony concerning the subject applications. Following closure of the public hearing, City Council posed questions for answer by staff and the applicant, and continued the item to the October 1, 2024 regular meeting. During the October 1, 2024 meeting, the City Council deliberated the following topics: 1. Formation of a citizen oversight committee. During its August 12, 2024 public hearing and recommendation to the City Council, the Planning Commission unanimously voted to recommend City Council approval of the requested entitlements and Development Agreement (DA), but with a recommendation to form a citizen oversight committee to make recommendations on the spending of the $22 million community benefit payment required by the DA. Following deliberation on this topic, the City Council voted to approve the requested entitlements and DA without the citizen oversight committee. However, the City Council did emphasize to the City Manager that consideration be given towards allocations of these funds in future annual budgeting processes for a new community center/library in Ward 4, and with equitable dispersal of the same funds in other City Council wards with consideration on affordable housing, libraries, and education. 2. Select modifications to the Specific Plan. During the October 1, 2024 City Council meeting, the City Council, as part of its motion to approve the project, took into consideration select modifications to the Specific Plan, including: a. Requiring a Class IV (protected) bike path on Bristol Street, MacArthur Boulevard, and Sunflower Avenue; b. Increasing residential bicycle parking from minimum four spaces per building to minimum 10 locker spaces in each multifamily building, which may be in garages, and for other use types to have bicycle parking either on primary frontages or in open space areas;     City Council 25 – 2 10/15/2024 Related Bristol Specific Plan Ordinances Second Readings (3600 S Bristol Street) October 15, 2024 Page 3 4 6 2 4 c. Requiring a conditional use permit for alcohol sales, both on- (restaurants) and off- (stores) site sales; d. In the Specific Plan design guidelines, requiring screening (“shall” instead of “may”) on any blank garage or building walls, for architectural enhancement; e. Specifying that “iconic” architecture is required for all new buildings; f. Requiring private security officers to be on site 24 hours per day, 7 days per week, and to routinely patrol the site; and g. Specifying the approved truck hauling route in the Specific Plan as recommended by Staff. Regarding truck routes, following City Council consideration and approval of the item with stipulations specifying the approved truck hauling routes as recommended by Staff, Planning and Building Agency staff worked diligently with the Public Works Agency to include additional clarifying language to aid the future implementation of the included restrictions in the Specific Plan. The language has been drafted to clearly require the submission of a truck route for review and approval by the City for each of the three major construction phases of the project and the approved route for each phase prioritizes the protection of existing, established residential communities surrounding the project site and minimizes noise impacts onto surrounding properties. The additional language also clarifies that the included restrictions are for the protection of existing known residential developments at the time of the adoption of the Specific Plan. This is to ensure adequate future access to the site for construction purposes in the event future residential uses are established at locations conflicting with these restrictions. The modifications have been included in the updated Specific Plan that is posted to the City’s project webpage and are included in this staff report as Exhibit 3. In addition to the two items deliberated above, staff recommended that the City Council consider a modification to Condition No. 13(g) on the resolution approving Vesting Tentative Tract Map No. 2023-01 for the project. The modification clarifies and requires coordination with the City of Costa Mesa for a project driveway on Sunflower Avenue. The modification has been included in the resolution’s conditions of approval and is included in this staff report as Exhibit 4. Lastly, following approval of the first reading of the ordinance for the DA, staff modified the DA to: 1. Address a minor, non-substantive typo in Section 3.1.4, which referenced Section 1.1.19 (Ground Lease) instead of Section 1.1.18 (Future Project Approvals). The correct section to be referenced is Section 1.1.18 (Future Project Approvals). The DA has been corrected with this new reference; and 2. Add ordinance and resolution numbers to fields in the DA that were left blank prior to the ordinance’s first reading.     City Council 25 – 3 10/15/2024 Related Bristol Specific Plan Ordinances Second Readings (3600 S Bristol Street) October 15, 2024 Page 4 4 6 2 4 The requested entitlements and DA were unanimously approved on October 1, 2024 (6- 0-0-1) with Mayor Pro Tem Phan abstaining. As the requested entitlements include two ordinances, they require second readings pursuant to Section 413 of Division 2 of Article IV (City Council) of the City’s Charter. ENVIRONMENTAL IMPACT General Plan Update (GPU) Final Program Environmental Impact Report (Final PEIR) In April 2022, the City certified the GPU Final PEIR (SCH No. 2020029087) and adopted the GPU. The GPU Final PEIR is a Program Environmental Impact Report (PEIR) that examines the existing environment and the total scope of environmental effects that would occur as a result of buildout of the GPU land uses. As a Program EIR, the document comprehensively evaluated the potential environmental impacts stemming from adoption of the General Plan Update and subsequent implementing projects. Moreover, this type of EIR allows subsequent implementing activities, such as the proposed Specific Plan, to be evaluated through “tiering.” Tiering refers to the coverage of general matters in broader EIRs, such as the GPU Final PEIR, with subsequent narrower EIRs or ultimately site-specific EIRs incorporating by reference the general discussions and concentrating solely on the issues specific to the EIR subsequently prepared, such as in the case of the Related Bristol Specific Plan’s Supplemental EIR, which has been prepared for the Project. Tiering is appropriate when the sequence of EIRs is (1) from a general plan, policy, or program EIR to a program, plan, or policy EIR of lesser scope or to a site-specific EIR, (2) from an EIR on a specific action at an early stage to a subsequent EIR or a supplement to an EIR at a later stage. The Project site is located within the South Bristol Street Focus Area and has a land use designation of District Center-High (DC-5), which has a maximum Floor Area Ratio (FAR) of 5.0, or 125 dwelling units per acre (du/ac) and a maximum height of 25 stories that allows up to 8,958,114 SF of mixed uses, inclusive of residential uses, within the Project site. This level of redevelopment was included in the GPU Final PEIR buildout, and applicable mitigation measures were identified, as necessary, to reduce impacts. A project is consistent with the GPU if the development density does not exceed what was contemplated and analyzed for the parcel(s) in the certified GPU EIR and complies with the associated standards applicable to that development density (State CEQA Guidelines Section 15183(i)(2)/Public Resources Code Section 21000 et seq.). Development density standards can include the number of dwelling units per acre, the number of people in a given area, FAR, and other measures of building intensity, building height, size limitations, and use restrictions. Supplemental Environmental Impact Report (SEIR) In compliance with the California Environmental Quality Act (CEQA), and as required by Public Resources Code (PRC) section 21166 and CEQA Guidelines section 15162, the     City Council 25 – 4 10/15/2024 Related Bristol Specific Plan Ordinances Second Readings (3600 S Bristol Street) October 15, 2024 Page 5 4 6 2 4 City of Santa Ana has prepared a Supplemental EIR (SEIR) that evaluates the potential of the proposed Project to result in new or substantially greater environmental impacts than previously identified in the GPU Final PEIR. The City’s certified PEIR examines the impacts associated with buildout of the Santa Ana General Plan. Once a Program EIR is prepared, subsequent activities within the program or changes to the program must be evaluated to determine whether additional CEQA documentation needs to be prepared. The Project site is within the South Bristol Street Focus Area and development of the site was analyzed in the FEIR at a programmatic level at 5.0 floor area ratio and 125 dwelling units per unit assumption per the General Plan District Center-High (DC-5) designation. The Related Bristol Specific Plan proposes the phased redevelopment of site, consistent with the General Plan District Center-High (DC-5) land use designation, and the City conducted project-level analysis to determine if the development of the Project would involve new significant environmental effects or a substantial increase in the impacts that were previously identified GPU Final PEIR. Following this project-level analysis, the City of Santa Ana prepared an SEIR that evaluated the potential of the proposed Project to result in new or substantially greater impacts than previously identified; applied the mitigation measures prescribed in the GPU FEIR; and where new or more significant impacts were identified, included Project specific mitigation measures. In addition, where impacts could not be mitigated to below a less than significant level, the SEIR made new significant and unavoidable findings. The Project’s SEIR also provides information regarding short-term, long-term, direct, indirect, and cumulative environmental effects of the Project. It identifies feasible mitigation measures and alternatives that would minimize or eliminate the potentially significant impacts associated with implementation of the Project. SEIR’s Notice of Preparation (NOP) On March 17, 2023, the City sent to the Office of Planning and Research and each responsible trustee agency a Notice of Preparation (NOP), stating that a Supplemental Environmental Impact Report (SEIR) would be prepared. A total of 20 comments were received during the 30-day NOP period which began on March 17, 2023, and ended on April 17, 2023. Pursuant to PRC section 21083.9 and CEQA Guidelines Sections 15082(c)(1) and 15083, the City hosted a public scoping meeting on March 30, 2023, to solicit comments on the scope of the environmental review of the proposed Project. Approximately 60 residents attended the meeting and raised concerns about traffic, pedestrian safety, population growth, aesthetics, and if cumulative impacts would be adequately considered. These issues were addressed in the Draft SEIR.     City Council 25 – 5 10/15/2024 Related Bristol Specific Plan Ordinances Second Readings (3600 S Bristol Street) October 15, 2024 Page 6 4 6 2 4 SEIR Scoping Meeting The City hosted a public scoping meeting for the draft SEIR on March 30, 2023, to solicit comments on the scope of the environmental review of the proposed Project. Approximately 60 residents attended the meeting and raised concerns about traffic, pedestrian safety, population growth, aesthetics, and if cumulative impacts would be adequately considered. Participants were encouraged to submit comments on paper or via email to ensure inclusion in the draft SEIR and environmental analyses. Draft and Final SEIR Public Review and Availability The City determined at the onset of review and preparation based on analyses, the General Plan Final PEIR, existing site conditions, setting, and responses to the NOP, that the Project would have no impact or a less than significant impact on the following environmental topic areas and that no further, detailed analysis of these topics was required in the SEIR: Aesthetics, Agriculture and Forestry Resources, Biological Resources, Mineral Resources, and Wildfire. In particular with respect to aesthetics, Public Resources Code Section 21099 provides that “aesthetic and parking impacts of a residential, mixed-use residential, or employment center project on an infill site within a transit priority area shall not be considered significant impacts on the environment.” Here, the proposed Project is located in a Transit Priority Area and therefore the SEIR did not include a detailed analysis of aesthetics. However, a discussion on the topic is included in the Land Use and Planning section of the SEIR. For each topical area of potential significance, the SEIR evaluates impacts of the project, what was evaluated by the GPU Final PEIR, mitigation measures already in place and adopted by the GPU Final PEIR’s MMRP, and project-specific mitigation measures. Section 15126.2(b) of the CEQA Guidelines requires an EIR to describe “any significant impacts, including those which can be mitigated but not reduced to a level of insignificance.” Potential environmental effects of the proposed project and mitigation measures are discussed in detail throughout Chapter 5 of the SEIR. The Draft SEIR determined that mitigation measures were required to mitigate impacts to a less than significant level for the following resource areas: air quality, cultural resources, geology and soils, greenhouse gas emissions, hazards and hazardous materials, noise, and tribal cultural resources. However, the Draft SEIR concluded that despite the incorporation of all feasible mitigation measures, the proposed Project would nonetheless result in significant and unavoidable impacts to air quality and parks and recreation. •Air Quality. Implementation of the proposed Project would result in short-term emissions of criteria air pollutants during Project construction and long-term emissions of criteria air pollutants from vehicular emissions, natural gas consumption, landscaping, applications of architectural coatings, and use of     City Council 25 – 6 10/15/2024 Related Bristol Specific Plan Ordinances Second Readings (3600 S Bristol Street) October 15, 2024 Page 7 4 6 2 4 consumer products. The emissions from the proposed project are primarily from vehicle trips and use of consumer products that emit nitrous oxide or reactive organic gasses. The majority of the Project’s emission exceedances are from consumer product and mobile sources and cannot feasibly be reduced by either the City or Project Applicant below the SCAQMD thresholds. Emissions from both consumer products and motor vehicles are controlled by State and federal standards and the City and applicant have no control over these standards. Due to the Project exceedance of the thresholds, impacts would be cumulatively considerable and significant and unavoidable. •Parks and Recreation. As detailed in Section 5.12 of the SEIR (Parks and Recreation), the City currently has approximately 1.2 acres of public park and/or recreational space per every 1,000 residents, which is below the City’s parkland aspirational standard of three (3) acres of parkland per 1,000 residents. Based on the City’s parkland aspirational standard of three (3) acres of public park and/or recreational space per 1,000 residents, buildout of the project in the SP results in a need for approximately 27.7 additional acres of parkland to serve the estimated 9,238 new residents of the project site. The 13.1 acres of publicly accessible open space within a required 17.21 acres of common or private open space for residents provided by the project would be approximately 10.49 acres less than the City’s parkland aspirational standard, which would exacerbate the existing citywide parkland deficiency. Although the proposed Project and cumulative projects would be required to provide park and recreational facilities, private open space, and/or pay in-lieu fees as required by the Santa Ana Municipal Code, the impacts related to the amount of parkland within the City would be cumulatively considerable and cumulative impacts related to parks and recreational facilities would be significant. The SEIR also evaluated the following alternatives to the proposed Project that would feasibly avoid or lessen the proposed Project’s significant environmental impacts while attaining most of the proposed Project’s objectives: Alternative 1 (No project/No build), Alternative 2 (Reduced project alternative that reduces the commercial component to 250,000 square feet and eliminates the 250 hotel room keys), and Alternative 3 (Building of the existing zoning designations of C2 and CR, producing a maximum total of 1,032,774 square feet of commercial uses, 1,375 multi-family units, 250 hotel room keys, and 200 senior continuum of care living units). A detailed analysis of environmental impacts and feasibility of each alternative is included in the Final SEIR. A Mitigation Monitoring and Reporting Program (MMRP) has been prepared and is attached to the resolution certifying the Final Supplemental Environmental Impact Report No. 2022-01. A Statement of Overriding Considerations will be necessary should the City Council decide to approve the Project because of the significant and unavoidable impacts to air quality and parks and recreation. The Statement of     City Council 25 – 7 10/15/2024 Related Bristol Specific Plan Ordinances Second Readings (3600 S Bristol Street) October 15, 2024 Page 8 4 6 2 4 Overriding Considerations and Findings for the Project is attached as Exhibit A to the same resolution. As required by CEQA Guidelines section 15087(a), the City filed a Notice of Completion with the Governor’s Office of Planning and Research, State Clearinghouse, indicating that the Draft SEIR had been completed and was available for public review. On July 6, 2023, a Notice of Availability of the Draft SEIR was published and the Draft SEIR was circulated for at least a 45-day public review and comment period from July 6, 2023 through August 21, 2023. During the public comment period, copies of the Draft SEIR and technical appendices were available for review and inspection at City Hall, on the City’s project webpage, and at the City of Santa Ana Public Library (Civic Center location). The City received a total of 15 comments from various individuals, organizations, or government agencies during this period, and one comment after the public review period. On August 1, 2024, the City released the Final SEIR, which contains the Draft SEIR, all technical appendices prepared in support of the Draft SEIR, all written comment letters received on the Draft SEIR, written responses to all written comment letters received on the Draft SEIR, and errata to the Draft SEIR and technical appendices. In accordance with PRC Section 21092.5, copies of the written responses to public agencies that submitted comments during the 45-day review period will be forwarded to those agencies at least 10 days prior to certification of the Final SEIR by the City Council, with copies of the Final SEIR document. Pursuant to CEQA Guidelines Section 15089(b), lead agencies may provide an opportunity for review of the Final SEIR by the public or by commenting agencies before a project is approved, but is not required to do so; the Final SEIR is available for review on the City’s website at www.santa-ana.org/related- california-bristol-specific-plan/, at the City of Santa Ana Newhope Public Library, and at City Hall. On October 1, 2024, the City Council adopted a resolution certifying the Final Supplemental Environmental Impact Report (SEIR) No. 2022-01 (SCH No. 2020029087), including adopting environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program. A Notice of Determination was filed on October 2, 2024 for the Project. EXHIBIT(S) 1. Amendment Application Ordinance 2. Development Agreement Ordinance 3. Specific Plan Redlines 4.Link to Updated (Clean) Specific Plan 5. Vesting Tentative Tract Map Resolution with Updated Conditions of Approval 6.Link to October 1, 2024 City Council Meeting.     City Council 25 – 8 10/15/2024 Related Bristol Specific Plan Ordinances Second Readings (3600 S Bristol Street) October 15, 2024 Page 9 4 6 2 4 Submitted By: Minh Thai, Executive Director, Planning and Building Agency Approved By: Alvaro Nuñez, City Manager     City Council 25 – 9 10/15/2024 Ordinance No. NS-____ Page 1 of 16 ORDINANCE NO. NS-_ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023-03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41-ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. Steven Oh, with RCR Bristol, LLC (“Applicant”), on behalf of Greenville Ranch LLC, BSG West Bristol LLC, and MCG Bristol West LLC (“Property Owners”), is seeking to construct a mixed-use development (“Project”), known as the Related Bristol Specific Plan Project, at 3600 Bristol Street (“Project Site”). B. The Project entails, among other things, (1) demolition of the existing sixteen (16) structures on the Project Site; (2) the establishment of a new Related Bristol Specific Plan (SP No. 5) and a change of zone for the Project Site to the new Related Bristol Specific Plan (SP No. 5) designation; (3) redevelopment of the Project Site into 3,750 residential units, up to 350,000 square feet of commercial space, 250 h otel rooms, and 200 senior care units, including 6,520 onsite parking spaces, and 13.1 acres of onsite open space; and (4) approval of Vesting Tentative Tract Map (“VTTM”) No. 2023-01. C. The general northern portion of the Project Site is currently in the General Commercial (C2) zoning district and the general southern portion of the Project Site is in the Commercial Residential (CR) zoning district. D. The Applicant is requesting approval and adoption of Amendment Application No. 2023-03 to: (1) establish the new Related Bristol Specific Plan (SP No. 5) and (2) approve a change of zone for the entire Project Site from General Commercial (C2) and Commercial Residential (CR) to Related Bristol Specific Plan (SP No. 5) (the “Zone Change”). E. Pursuant to Section 27-13 of the Santa Ana Municipal Code (“SAMC”), the City Council must approve a proposed plan adoption and amendment. Moreover, pursuant to Section 27-12 of the SAMC, prior to being submitted to the City Council, each proposed plan adoption or amendment shall be submitted to the Planning Commission for its review and     City Council 25 – 10 10/15/2024 Ordinance No. NS-____ Page 2 of 16 recommendation after the Planning Commission holds at least one (1) duly-noticed public hearing on the proposed plan adoption or amendment . F. Pursuant to Section 41-667 of the SAMC, the City Council must hold a hearing on and approve any proposed amendment of any sectional district map (“Zone Change”). Moreover, pursuant to Sections 41-664 and 41- 666 of the SAMC, prior to being submitted to the City Council, a public hearing on the proposed Zone Change must be held before the Planning Commission and the Planning Commission must transmit its recommendation on the proposed Zone Change to the City Council. G. On August 12, 2024, the Planning Commission of the City of Santa Ana held a duly-noticed public hearing on the entirety of Amendment Application No. 2023-03, including both the proposed adoption of the Related Bristol Specific Plan (SP No. 5) and the proposed Zone Change , recommending approval of the Amendment Application No. 2023 -03 to the City Council. H. Based on the entire record before the City Council and all written and oral evidence presented, the City Council finds that the entirety of Amendment Application No. 2023-03, including both the proposed adoption of the Related Bristol Specific Plan (SP No. 5) and the proposed Zone Change, is consistent with the General Plan, including, but not limited to, its goals and policies, as follows: The Project and requested Amendment Application No. 2023-03 to establish Specific Plan No. 5 are consistent with the following General Plan goals and policies: • Goal CM-1: Recreation and Culture. Provide opportunities for public and private recreation and cultural programs that meet the needs of Santa Ana’s diverse population. o Policy CM-1.6 Recreation on Private Property. Promote the development and use of privately-owned recreation and entertainment facilities that help meet the needs of Santa Ana residents. • Goal CM-3: Active Living and Well-being. Promote the health and wellness of all Santa Ana residents. o Policy CM-3.2 Healthy Neighborhoods. Continue to support the creation of healthy neighborhoods by addressing public safety, land use conflicts, hazardous soil contamination, incompatible uses, and maintaining building code standards. o Policy CM-3.5 Community Spaces. Encourage positive community interactions and neighborhood pride to create secure communities and promote safe public spaces.     City Council 25 – 11 10/15/2024 Ordinance No. NS-____ Page 3 of 16 o Policy CM-3.8 Underutilized Spaces. Repurpose underutilized spaces and City-owned vacant land as a strategy to improve community health and increase the number and accessibility of opportunities for health and recreation activities. Prioritize the redevelopment of such sites within environmental justice area boundaries and other areas underserved by parks and recreation opportunities The Project is consistent with these General Plan Community Element goals and policies, as it provides for publicly-accessible recreation opportunities on the Project Site through its 13.1 acres of publicly- accessible, programmable open space areas. The Project results in the redevelopment of a 41-acre site by introducing a mixed-use, urban village that encourages active and passive recreation. While the existing commercial development has no onsite open space acreage, the proposed specific plan requires the provision of onsite open space for both publicly-accessible and private open space areas. • Goal M-1: Comprehensive Circulation. A comprehensive and multimodal circulation system that facilitates the safe and efficient movement of people, enhances commerce, and promotes a sustainable community. o Policy M-1.6 Complete Streets. Transform travelways to accommodate all users through street design and amenities, such as sidewalks, trees, landscaping, street furniture, and bus shelters. • Goal M-3: Active Transportation. A safe, balanced, and integrated network of travelways for nonmotorized modes of transportation that connects people to activity centers, inspiring healthy and active lifestyles. o Policy M-3.2 Nonmotorized Travelway Amenities. Enhance nonmotorized travelways with amenities such as landscaping, shade trees, lighting, benches, crosswalks, rest stops, bicycle parking, and support facilities that promote a pleasant and safe experience. o Policy M-3.7 Complete Streets Design. Enhance streets to facilitate safe walking, bicycling, and other nonmotorized forms of transportation through community participatory design. • Goal M-4: Transportation, Land Use, and Design. Coordinated transportation planning efforts with land use and design strategies that encourage sustainable development and achieve broader community goals.     City Council 25 – 12 10/15/2024 Ordinance No. NS-____ Page 4 of 16 o Policy M-4.1 Intense Development Areas. Program multimodal transportation and public realm improvements that support new development in areas along transit corridors and areas planned for high intensity development. o POLICY M-4.2 Project Review. Encourage active transportation, transit use, and connectivity through physical improvements and public realm amenities identified during the City’s Development Review process. o Policy M-4.5 Land Use Development Design. Ensure that building placement and design features create a desirable and active streetscape, by prioritizing pedestrian access directly from the street and placing parking lots to the rear of a development site. o Policy M-4.7 Parking. Explore and implement a flexible menu of parking options and other strategies to efficiently coordinate the response to parking demands. • Goal M-5: Sustainable Transportation. A transportation system that is attractive, safe, state-of-the-art, and supports community, environmental, and conservation goals. o Policy M-5.1 Enhanced Street Design. Improve the beauty, character, and function of travelways with amenities such as landscaped parkways and medians, bike lanes, public art, and other amenities. The Project is consistent with these General Plan Mobility Element goals and policies, as it provides for redevelopment of an existing, auto-oriented commercial center with a new mixed -use urban village that encourages multi-modal transit. Moreover, the proposed specific plan will introduce a walkable grid of streets and paseos, further encouraging pedestrian, bicycle, and alternate means of transportation both within and to/from the Project Site. • Goal EP-1: Job Creation and Retention. Foster a dynamic local economy that provides and creates employment opportunities for all residents in the city. o Policy Attract Business Strengthen and expand citywide business attraction efforts in order to achieve the city’s full employment potential. • Goal EP-3: Business Friendly Environment. Promote a business friendly environment where businesses thrive and build on Santa Ana’s strengths and opportunities.     City Council 25 – 13 10/15/2024 Ordinance No. NS-____ Page 5 of 16 o Policy EP-3.4 Complete Communities. Encourage the development of “complete communities” that provide a range of housing, services, amenities, and transportation options to support the retention and attraction of a skilled workforce and employment base. o Policy EP-3.10 Rethinking Strip-Commercial. Promote the creation of distinctive neighborhood serving districts through the renovation or redevelopment of existing strip-commercial development. The Project is consistent with these General Plan Economic Prosperity Element goals and policies, as it provides for redevelopment of an existing, auto-oriented commercial center with a new mixed -use urban village. The Project will contain a diverse range of employment opportunities for the commercial, senior continuum care, hotel, and residential communities that will take shape on the Project Site. • Goal OS-1: Parks, Open Space, and Recreation. Provide an integrated system of accessible parks, recreation facilities, trails, and open space to serve the City of Santa Ana. o Policy OS-1.2 Parks and Recreation System. Provide and support a comprehensive and integrated network of parks, recreation facilities, trails, and open space that is diverse, with a variety of active and passive recreational opportunities. o Policy OS-1.5 Park and Open Space Types. Provide a mix of community, neighborhood, and special use parks, along with greenway corridors, natural areas, and landscape areas, to meet community needs for greenspace, recreation space, social space, and trail connectivity. o Policy OS-1.9 New Development. Require all new development to provide adequate parks and open space, including via parkland dedication or development fees, in order to meet the City’s park standard. Ensure that new development includes pedestrian and multi-modal travelways to promote a quality living environment. For new development within park deficient and environmental justice areas, prioritize the creation and dedication of new public parkland over the collection of impact fees. o Policy OS-1.10 Creative Solutions for Deficiencies. Develop creative and flexible solutions to provide greenspace and recreation activities in park-deficient neighborhoods. Encourage private and commercial recreational facilities that are physically     City Council 25 – 14 10/15/2024 Ordinance No. NS-____ Page 6 of 16 open to the public and are affordable to residents of surrounding neighborhoods, and serve community needs. The Project is consistent with these General Plan Open Space Element goals and policies, as it provides for redevelopment of an existing, auto-oriented commercial center with a new mixed -use urban village. The Project will contain 13.1 acres of total onsite public open space, which will be maintained for public acce ss and enjoyment through both the Specific Plan’s goals and development standards, as well as the Project’s proposed Development Agreement (No. 2023 -02). The 13.1 acres of onsite open space comprise almost one -third of the entire site’s 41 acres, and will be programmed for both passive and active uses, with a minimum of four community events per year. Moreover, the Project’s street frontages will contain new bike lanes, with stretches built as protected bike lanes, encouraging active recreation to and from the Project Site. • Goal LU-1: Growing Responsibly. Provide a land use plan that improves quality of life and respects our existing community o Policy LU-1.1 Compatible Uses. Foster compatibility between land uses to enhance livability and promote healthy lifestyles. o Policy LU-1.3 Equitable Creation and Distribution of Open Space. Promote the creation of new open space and community serving amenities in park-deficient areas that keeps pace with the increase in multi-unit housing development, with priority given to those that are also within environmental justice area boundaries. o Policy LU-1.5 Diverse Housing Types. Incentivize quality infill residential development that provides a diversity of housing types and accommodates all income levels and age groups. o Policy LU-1.6 Transit Oriented Development. Encourage residential mixed-use development, within the City’s District Centers, Urban Neighborhoods, and adjacent to high quality transit. o Policy LU-1.8 Development Tradeoffs. Ensure that new development projects provide a net community benefit. o Policy LU-1.9 Public Facilities and Infrastructure. Evaluate individual new development proposals to determine if the proposals are consistent with the General Plan and to ensure that they do not compound existing public facility and service deficiencies.     City Council 25 – 15 10/15/2024 Ordinance No. NS-____ Page 7 of 16 • Goal LU-2: Land Use Needs. Provide a balance of land uses that meet Santa Ana’s diverse needs. o Policy LU-2.1 Employment Opportunities. Provide a broad spectrum of land uses and development that offer employment opportunities for current and future Santa Ana residents. o Policy LU-2.2 Capture Local Spending. Encourage a range of commercial uses to capture a greater share of local spending, and offer a range of employment opportunities. o Policy LU-2.3 Supportive Spaces. Provide a diversity of land uses that support residents, visitors, and businesses, such as open space, areas for community gatherings, and outdoor entertainment venues o Policy LU-2.4 Cost and Benefit of Development. Balance the benefits of development with its fiscal impacts on the city and on quality of life for the community. o Policy LU-2.5 Benefits of Mixed-Use. Encourage infill mixed-use development at all ranges of affordability to reduce vehicle miles traveled, improve jobs/housing balance, and promote social interaction. o Policy LU-2.7 Business Incubator. Support land use decisions that encourage the creation, development, and retention of businesses in Santa Ana. o Policy LU-2.8 City Image. Encourage land uses, development projects, and public art installations th at promote the city’s image as a cultural, governmental, and business -friendly regional center. o Policy LU-2.10 Smart Growth. Focus high density residential in mixed-use villages, designated planning focus areas, Downtown Santa Ana, and along major travel corridors. • Goal LU-4: Complete Communities. Support a sustainable Santa Ana through improvements to the built environment and a culture of collaboration. o Policy LU-4.5 VMT Reduction. Concentrate development along high quality transit corridors to reduce vehicle miles traveled (VMT) and transportation-related carbon emissions. The Project is consistent with these General Plan Land Use Element goals and policies, as it provides for redevelopment of an existing, auto-oriented commercial center with a new mixed-use urban village.     City Council 25 – 16 10/15/2024 Ordinance No. NS-____ Page 8 of 16 The Project has been thoroughly evaluated for environmental impacts, as well as for market, fiscal impact, economic impact, and community benefits through multiple analyses. The proposed specific plan establishes a foundation for future developments within the specific plan area that provide a balance of commercial and residential land uses, conforming to the General Plan’s DC-5 land use designation and the South Bristol Street Focus Area’s goals. The infill nature of the Project encourages smart growth by conserving resources and locating new development in an already-urbanized, transit-oriented area adjacent to or near major employment centers. The Project conforms to all Vehicle Miles Travelled (VMT) guidelines adopted by the City and enhances the City’s image at a major intersection leading into Santa Ana. • Goal UD-1: Physical Character. Improve the physical character and livability of the City to promote a sense of place, positive community image, and quality environment. o Policy UD-1.1 Design Quality. Ensure all developments feature high quality design, materials, finishes, and construction. o Policy UD-1.2 Public Art. Require public art as part of major developments and the public realm improvements. o Policy UD-1.4 Safety Through Design. Incorporate public safety design features into private and public developments to prevent loitering, vandalism, and other undesirable activities. o Policy UD-1.5 Attractive Public Spaces. Encourage community interaction through the development and enhancement of plazas, open space, people places, and pedestrian connections with the public realm. o Policy UD-1.6 Active Transportation Infrastructure. Support the creation of citywide public street and site amenities that accommodate and promote an active transportation-friendly environment. • Goal UD-2: Sustainable Environment. Improve the built environment through sustainable development that is proportional and aesthetically related to its setting. o Policy UD-2.1 Enhanced Public Realm Experience. Encourage development to enhance the existing environment through the use of creative architectural design and sustainable streetscape treatments that are consistent on each corridor.     City Council 25 – 17 10/15/2024 Ordinance No. NS-____ Page 9 of 16 o Policy UD-2.2 Compatibility and Use With Setting. Employ buffers and other urban design strategies to encourage the compatibility of new development with the scale, bulk, and pattern of existing development. o Policy UD-2.4 Intentional Design. Encourage design and architecture on private and public property that accentuate focal points, activity nodes, and historic areas. o Policy UD-2.5 Relation to Surroundings. Ensure new development exhibits a functional, comfortable scale in relation to its neighborhood. o Policy UD-2.7 Building and Strengthening Identity. Collaborate with community stakeholders to strengthen and foster development of community and neighborhood identity and district character through complementary architecture, unique streetscapes, and programming. o Policy UD-2.10 Greening the Built Environment. Promote planting of shade trees and require, where feasible, preservation and site design that uses appropriate tree species to shade parking lots, streets, and other facilities, with the goal of reducing the heat island effect. • Goal UD-3: Attractive Travelways. Create and maintain safe and attractive travelways through coordinated streetscape design. o Policy UD-3.3 Foster Community Building. Promote a safe environment that facilitates social interaction and improves active transportation along corridors. o Policy UD-3.4 Improvements to Streetscape. Promote streetscape improvement plans that are responsive to community needs, the nature of adjacent uses, path characteristics, street classification, pedestrian scale, and view corridors. o Policy UD-3.6 Linear Park System. Support open space improvements along roadways and nonvehicular paths, such as bike or multiuse trails, to create linear open space that connect to a network of parks and activity areas throughout the city. o Policy UD-3.8 Pleasant Travel Experience. Maximize the use of street trees and parkway landscaping to create a pleasant travel experience and positive city image. • Goal UD-4: Nodes and People Places. Create nodes and urban hubs throughout the City to foster community, education, arts and culture,     City Council 25 – 18 10/15/2024 Ordinance No. NS-____ Page 10 of 16 business activities, entertainment, and establish Santa Ana as a vibrant center. o Policy UD-4.1 Intentional Development. Support development growth in nodes consistent with the City’s vision as the dynamic urban center of Orange County. o Policy UD-4.2 Image Making Through Architecture. Promote development within nodes to reflect the significance of the area and cultivate a positive image of Santa Ana through high quality architecture. o Policy UD-4.3 Activate Open Space. Ensure architectural and landscape design activates open space as a means to p romote community interaction and enhance the aesthetic quality of development. o Policy UD-4.4 Vibrant Street Life. Encourage development within nodes that promotes pedestrian activities, enhanced amenities, and engaging designs that allow for discovery, excitement, and social interaction. • Goal UD-5: Focus Intersections. Create focal points at major intersections to enhance community identity and open space. o Policy UD-5.1 Building Presence at Intersections. Create a strong presence at focus intersections by locating intense building mass and open space areas along the street that include high quality design and materials. • Goal UD-7: Gateways. Create and strengthen gateways into the City that promote a sense of arrival. o Policy UD-7.1 First Impression. Strengthen the architectural design of developments near gateways to communicate a sense of arrival and inspire positive images of the City. o Policy UD-7.2 Streetscape Improvements. Enhance Santa Ana’s gateways to include unique and distinctive streetscape improvements. The Project is consistent with these General Plan Urban Design Element goals and policies. The Project improves a major site at a gateway intersection leading into Santa Ana by redeveloping an outdated, auto - oriented strip-commercial center with a dynamic, mixed-use urban village that complements the scale an intensity of existing developments surrounding the Project Site. Through onsite private streets and improvements to public streets along the site’s street frontages, the specific plan will create attractive travelways and establish activity nodes     City Council 25 – 19 10/15/2024 Ordinance No. NS-____ Page 11 of 16 at the intersections of Bristol Street and Sunflower Avenue, and Bristol Street and MacArthur Boulevard, near the interchange of Bristol Street and the San Diego (I-405) Freeway. The redevelopment of the existing site will establish a new gateway into Santa Ana that is consistent with the South Bristol Street Focus Area’s vision for the Project Site. • Goal HE-1: Livable and affordable neighborhoods with healthy and safe housing conditions, community services, well-maintained infrastructure, and public facilities that inspire neighborhood pride and ownership. o Policy HE-1.3 Complete Neighborhoods. Improve neighborhood quality by locating or providing access to complementary services and public facilities, including the integration of community gardens and access to healthy food options in neighborhoods. o Policy HE-1.4. Healthy Neighborhoods. Create and maintain parks and open spaces; plant trees, green parkways, and medians; support access to healthy food option s; and maintain a continuous pattern of pathways that encourage an active and healthy lifestyle. o Policy HE-1.10. Parking Management. Support innovative and creative strategies that proactively minimize parking impacts and deficiencies within residential neighborhoods, including parking management requirements, installation of parking lifts, and incentives for active transportation. • Goal HE-2. Foster an inclusive community with a diversity of quality housing, affordability levels, and living experiences tha t accommodate Santa Ana’s residents and workforce of all household types, income levels, and age groups. o Policy HE 2.3. Urban Villages. Create higher intensity, mixed- use urban villages and pedestrian-oriented experiences that access and support the office centers, commercial services, and cultural activities within District Centers and Urban Neighborhood designated areas. o Policy HE-2.4. Rental Housing. Facilitate the construction of rental housing for Santa Ana’s residents and workforce, with a commitment to provide rental housing for extremely low-, very low-, and low-income residents as well as moderate income Santa Ana workers. o Policy HE-2.6. Housing Design. Require excellence in architectural design through the use of materials and colors,     City Council 25 – 20 10/15/2024 Ordinance No. NS-____ Page 12 of 16 building treatments, landscaping, open space, parking, and environmentally sensitive (“green”) building and design practices. •Goal HE-4. Provide sufficient rental and ownership housing opportunities and supportive services for seniors, people with disabilities, families with children, and people experiencing homelessness. o Policy HE-4.1. Senior Housing. Support development of affordable senior rental and ownership housing, readily accessible to support services; provide assistance for seniors to maintain and repair their homes to facilitate the maximum independent living. The Project is consistent with these General Plan Housing Element goals and policies. The Project will provide high-quality diversity of rental housing for Santa Ana’s residents and workforce. Through the Project’s Development Agreement, the Project will provide inclusionary housing fees that will be used by the City to provide onsite affordable housing opportunities in the community. Through innovative use of land, the Project will provide for healthy communities with 13.1 acres of onsite open space, a full-service grocer, and underground parking, freeing up valuable acreage for the development of community-serving commercial, residential, and open space land uses. Moreover, the SP and requested entitlements address General Plan consistency for the South Bristol Street Focus Area in the following manners: •The District Center-High is a mixed-use designation identified in the General Plan as including “high density urban villages consisting of visually striking and dynamic buildings and spaces with a wide range and mix of residential, live-work, commercial, hotel, and employment- generating uses.” •Table LU-2 of the General Plan (Buildout) identifies an assumed housing growth of 5,272 units in the District; the proposed 3,750 falls within the assumed growth. •Table LU-8 of the General Plan identifies the DC-5 area as allowing a maximum Floor Area Ratio of 5.0, or 125 dwelling units per acre and a maximum height of 25 stories. The General Plan allows the FAR to be calculated on a gross basis for an individual development Project. •The General Plan’s District Center designation would allow up to 8,733,780 square feet of mixed uses, inclusive of residential uses, based on the maximum FAR of 5.0 over the 41.13-acre (gross) site. As proposed, the Related Bristol will result in an FAR of 2.7, well within the maximums allowed in the General Plan. No General Plan Amendment is required nor proposed.     City Council 25 – 21 10/15/2024 Ordinance No. NS-____ Page 13 of 16 • The General Plan envisions “urban villages”, “an intense multistory presence” and “mixed use opportunities”. The Development Plan implements this vision with a range of building heights and configurations in two mixed-use Districts/Villages, with heights and intensities within the limits identified in the General Plan. • The General Plan requires fiscal neutrality (Policy LU 2.4). The Project results in positive fiscal impacts. • The General Plan calls for community involvement (Policy LU 3.2). Significant outreach has occurred as outlined in Specific Plan Section 2.5, Community Engagement. • The General Plan encourages areas for community gathering and outdoor entertainment (Policy LU 2.3). The Specific Plan includes approximately 13 acres of open space, which includes public plaza areas and a central park, accessible to the public a nd allowing for outdoor entertainment. • The Specific Plan area is not within an Environmental Justice area . However, as designed, the provision of nearly one -third of the 41-acre site for publicly accessible open space with active and passive recreation opportunities is a means of addressing open space deficiencies prevalent in many portions of Santa Ana. G. The City Council has weighed and balanced the General Plan’s policies and has determined that, based upon this balancing, the Project at 3600 Bristol Street and Amendment Application No. 2023 -03, including the Related Bristol Specific Plan (SP No. 5) and the Zone Change, are consistent with the purpose of the General Plan. H. The City Council also adopts as findings all facts presented in the Request for City Council Action dated September 17, 2024 and October 1, 2024 and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. For these reasons, and each of them, Amendment Application No. 2023-03 is hereby found and determined to be consistent with the General Plan of the City of Santa Ana and otherwise justified by the public necessity convenience and general welfare. Section 2. The City prepared a Draft Supplemental Environmental Impact Report (“SEIR”) that analyzed the Project’s environmental impacts in accord with the California Environmental Quality Act (Public Resources Code, §§ 21000 et seq., “CEQA”), the regulations promulgated thereunder (14 Cal. Code of Regulations, §§ 15000 et seq., the “CEQA Guidelines”), and the City’s Local CEQA Guidelines. The Draft SEIR was made available for public review for 45 days between July 6, 2023 and August 21, 2023. The document was made available online at the City of Santa Ana website and available for review at City Hall and the City of Santa Ana Public Library in hard copy form. In response to comments received on the Draft SEIR, the City prepared a Final SEIR and released it to the public on August 1, 2024. The Final SEIR in the City Council Resolution approving the Final SEIR is incorporated herein by reference. The City Council Resolution recommends certification of the Final SEIR (SCH No.     City Council 25 – 22 10/15/2024 Ordinance No. NS-____ Page 14 of 16 2020029087), adoption of findings under CEQA, and adoption of the Mitigation Monitoring and Reporting Program and the Statement of Overriding Considerations, and among other things, properly assesses the environmental impact of the Project in accordance with CEQA. This Resolution incorporates by reference the environmental findings and analysis set forth in the Resolution for the Final SEIR (SCH No. 2020029087) as if fully set forth herein. Section 3. The City Council of the City of Santa Ana, after conducting the public hearing, hereby approves the Amendment Application No. 2023-03, and specifically, approves and adopts the Related Bristol Specific Plan (SP No. 5), a true and correct copy of which is attached hereto as Exhibit A and incorporated herein by this reference. This approval is based upon the evidence submitted at the above said hearing, which includes, but is not limited to: The Request for City Council Action dated September 17, 2024 and October 1, 2024, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. Section 4. The City Council of the City of Santa Ana, after conducting the public hearing, also hereby approves the Zone Change for the Project Site from General Commercial (C2) and Commercial Residential (CR) to Related Bristol Specific Plan (SP No. 5), as set forth in Amended Sectional District Map No. 35-5-10, a true and correct copy of which is attached hereto as Exhibit B and incorporated herein by this reference. This approval is based upon the evidence submitted at the above said hearing, which includes, but is not limited to: The Request for City Council Action dated September 17, 2024 and October 1, 2024, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. Section 5. The documents and materials associated with this Ordinance that constitute the record of proceedings on which these findings are based are located at Santa Ana City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. The City Clerk is the custodian of records for the record of proceedings. Section 6. Pursuant to Government Code Section 66020, the Applicant may protest the imposition of fees, dedications, reservations, or other exactions imposed on this development Project by taking the necessary steps and following the procedures established by Sections 66020 through 66022 of the California Government Code. Section 7. The Applicant shall indemnify, protect, defend and hold the City and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers, and instrumentalities thereof, harmless from any and all claims, demands, lawsuits, writs of mandamus, and other and proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and such other procedures), judgments, orders, and decisions (collectively “Actions”), brought against the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of t he City) for or     City Council 25 – 23 10/15/2024 Ordinance No. NS-____ Page 15 of 16 concerning the P roject, whether such Actions are brought under the Ralph M. Brown Act, California Environmental Quality Act, the Planning and Zoning Law, the Subdivision Map Act, Code of Civil Procedure sections 1085 or 1094.5, or any other federal, state or local constitution, statute, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve the legal counsel providing the City’s defense, and that Applicant shall reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the Applicant of any Action brought and City shall cooperate with Applican t in the defense of the Action. Section 8. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional b y the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. ADOPTED this 1st day of October, 2024. _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By:_______________________________ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers: ________________________________________ NOES: Councilmembers: ________________________________________ ABSTAIN: Councilmembers: ________________________________________ NOT PRESENT: Councilmembers:________________________________________     City Council 25 – 24 10/15/2024 Ordinance No. NS-____ Page 16 of 16 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Ordinance No. NS-XXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on October 1, 2024. Date: ________________ _____________________ Jennifer L. Hall City Clerk City of Santa Ana     City Council 25 – 25 10/15/2024 Exhibit A – Link to Specific Plan Document The Final Draft Related Bristol Specific Plan document is available: Online on the City’s project webpage at: https://www.santa-ana.org/related- california-bristol-specific-plan/ Physically at: City Hall, Planning Counter 20 Civic Center Plaza Santa Ana, CA 92701 or Santa Ana Newhope* Library 122 N. Newhope Street Santa Ana, CA 92703 Copies of the Related Bristol Final Supplemental Environmental Impact Report (SEIR) are also available for viewing online and in print at the same locations. *Please note that the Final Draft Related Bristol Specific Plan and the Draft SEIR were originally posted at the Santa Ana Main Library, but due to a temporary closure of the facility stemming from renovations, the Final SEIR and related materials are physically available at the Newhope Library     City Council 25 – 26 10/15/2024 A1 GENERAL AGRICULTURAL CSM SOUTH MAIN STREET COMMERCIAL DIST. R2 TWO-FAMILY RESIDENCE -B PARKING MODIFICATION C1 COMMUNITY COMMERCIAL GC GOVERNMENT CENTER R3 MULTIPLE-FAMILY RESIDENCE -OZ OVERLAY ZONE C1-MD COMMUNITY COMMERCIAL - MUSEUM DIST. M1 LIGHT INDUSTRIAL R4 SUBURBAN APARTMENT C2 GENERAL COMMERCIAL M2 HEAVY INDUSTRIAL RE RESIDENTIAL ESTATE C4 PLANNED SHOPPING CENTER O OPEN SPACE SD SPECIFIC DEVELOPMENT -HD2 HEIGHT DISTRICT II C5 ARTERIAL COMMERCIAL P PROFESSIONAL SP SPECIFIC PLAN CR COMMERCIAL RESIDENTIAL R1 SINGLE-FAMILY RESIDENCE OZ1 METRO EAST OVERLAY ZONE PLANNED RESIDENTIAL DEVELOPMENT -PRD City of Santa Ana, California ZONING DISTRICTS ARTESIA STPACIFICAVFO R E S T AVWAKEHAM PL JOANE WYJUNIPERST GREENVILLE STSHEFFIELD RDALTONAV AURORAST ORIONAV CURIEAV UP RR CRAWFORD GNSILVERSPURSUMM E RWIND BAYCRESTTWILIGHTBLACKHAWK DR DEEREFIELD RD MOORE AV SEA CLIFFR IT AWY DEEGAN DRMANITOBA DRMADDOCK STGRISET PLCENTER STDIAMOND STTOWNSEND STDOUGLAS STLINDA WYSALTA STWEST WIND OCEAN CRESTR E N E D R JAGUARWAYSEA BREEZEGARRY AV REMBRANDT PICASSO RED FOX RD MEADOWBROOK DR CALLENS COM PLAZADRASPENVILLAGEWYSANTAFEVILLAGEDRS BRISTOL STBEAR STW MACARTHUR BLVD W ALTON AV SUNFLOWER AVRAITT STR1-PRD R2-PRD R2-PRD R2-PRD R2-PRD R1-PRD R1-PRD R2-PRD R1-PRD R1-PRD R1-PRD A1 A1A1A1A1 A1A1A1 C1 C1 C1 C4 CR M1 M1 OOOOO R1 R1 R1 R1R1 R1 R1 R1 R1 R1 R1 R1R1 R1 R3 R4 R4 R4R4 SD4 SD44 SD48 SD48 SD51 SD6 SD7 O O R1 O SD5 C4 C2C2 C2 CR O SP5 C2 N/A N/A36-5-1026-5-1025-5-1036-5-1026-5-10 26-5-1034-5-10N/AN/A34-5-10Exhibit: Print Date: 7/30/24 Sectional District Map: 35-5-10 I B     City Council 25 – 27 10/15/2024 55394.00062\42643158.1 Ordinance No. NS-____ Page 1 of 5 ORDINANCE NO. NS-____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023-02 FOR A MIXED-USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. Steven Oh, with RCR Bristol, LLC (“Applicant”), on behalf of Greenville Ranch LLC, BSG West Bristol LLC, and MCG Bristol West LLC (“Property Owners”), is seeking to construct a mixed-use development (“Project”), known as the Related Bristol Specific Plan Project, at 3600 Bristol Street (“Project Site”). B. The Project entails, among other things, (1) demolition of the existing sixteen (16) structures on the Project Site; (2) the establishment of a new Related Bristol Specific Plan (SP No. 5) and a change of zone for the Project Site to the new Related Bristol Specific Plan (SP No. 5) designation; (3) redevelopment of the Project Site into 3,750 residential units, up to 350,000 square feet of commercial space, 250 hotel rooms, and 200 senior care units, including 6,520 onsite parking spaces, and 13.1 acres of onsite open space; and (4) approval of Vesting Tentative Tract Map (“VTTM”) No. 2023-01. C. The City of Santa Ana (“City”) is authorized, pursuant to Government Code Sections 65864 through 65869.5, to enter into development agreements with persons having legal or equitable interests in real property for the purpose of establishing certainty for both City and owner in the development process. D. Because of the logistics, magnitude of the expenditure and consid erable lead time prerequisite to planning and developing the Project, Applicant has proposed to enter into a development agreement concerning the Project (“Development Agreement No. 2023-02”) to provide assurances that the Project can proceed without disruption caused by a change in the City's planning policies and requirements except as provided in the Development Agreement No. 2023-02, which assurance will thereby     City Council 25 – 28 10/15/2024 55394.00062\42643158.1 Ordinance No. NS-____ Page 2 of 5 reduce the actual or perceived risk of planning for and proceeding with development of the Project. E. On August 12, 2024, the Planning Commission of the City of Santa Ana held a duly-noticed public hearing on the proposed Development Agreement No. 2023-02, recommending City Council approval of Development Agreement No. 2023-02. F. Entering into this Development Agreement No. 2023-02 would provide the City with extraordinary and significant benefits that are of regional significance, relate to existing deficiencies in public facilities, require the Property Owners to contribute a greater percentage of benefits than would otherwise be required, and represent benefits which would not otherwise be required as part of the development process. G. The Project and the use that the Property O wners propose in connection with the Project have been extensively reviewed and considered by the City Council, and such proposed development and use have been found to accommodate the City’s recommendations and suggestions in order to protect the public’s interest to enhance the desirability of such proposed development and use. The terms and conditions of this Development Agreement No. 2023-02 are fair, just and reasonable, and the City Council has concluded that the pursuit of the Project will serve the interests of the City. H. Based on the entire record before the City Council and all written and oral evidence presented, the City Council finds the Development Agreement No. 2023-02 in the public’s interest and results in substantial community benefits because it meets and facilitates the fulfillment of many of the City’s adopted General Plan “Issues, Goals and Policies” for each individual element, as further documented in the Ordinance of the City Council approving Amendment Application No. 2023-03 to establish the Related Bristol Specific Plan (SP No. 5) and approve the Zone Change. Section 2. The City prepared a Draft Supplemental Environmental Impact Report (“SEIR”) that analyzed the Project’s environmental impacts in accord with the California Environmental Quality Act (Public Resources Code, §§ 21000 et seq., “CEQA”), the regulations promulgated thereunder (14 Cal. Code of Regulations, §§ 15000 et seq., the “CEQA Guidelines”), and the City’s Local CEQA Guidelines. The Draft SEIR was made available for public review for 45 days between July 6, 2023 and August 21, 2023. The document was made available online at the City of Santa Ana website and available for review at City Hall and the City of Santa Ana Public Library in hard copy form. In response to comments received on the Draft SEIR, the City prepared a Final SEIR and released it to the public on August 1, 2024. The Final SEIR in the City Council Resolution approving the Final SEIR is incorporated herein by reference. The City Council Resolution recommends certification of the Final SEIR (SCH No. 2020029087), adoption of findings under CEQA, and adoption of the Mitigation     City Council 25 – 29 10/15/2024 55394.00062\42643158.1 Ordinance No. NS-____ Page 3 of 5 Monitoring and Reporting Program and the Statement of Overriding Considerations, and among other things, properly assesses the environmental impact of the Project in accordance with CEQA. This Resolution incorporates by reference the environmental findings and analysis set forth in the Resolution for the Final SEIR (SCH No. 2020029087) as if fully set forth herein. Section 3. The City Council of the City of Santa Ana, after conducting the public hearing, hereby approves the Development Agreement No. 2023-02, a true and correct copy of which is attached hereto as Exhibit A and incorporated herein by this reference, and authorizes the City Manager and Clerk of the Council to execute it on behalf of the City with such non-substantive changes as may be authorized by the City Manager and City Attorney. The Clerk of the Council is hereby authorized and directed to cause this Development Agreement No. 2023-02 to be recorded with the County Recorder’s Office. Section 4. This Ordinance shall not be effective unless and until the City Council Resolution for Final SEIR No. 2020029087, the Planning Commission Resolution for VTTM No. 2023-01, the City Council Ordinance for AA No. 2023-03, and the City Council Resolution to Overrule the Orange County/John Wayne Airport Land Use Commission’s determination of inconsistency are adopted and become effective. If said resolutions and ordinance are for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, or otherwise do not go into effect for any reason, then this Ordinance shall be null and void and have no further force and effect. Section 5. This Ordinance shall not be effective unless and until the City receives a fully executed copy of the Development Agreement No. 2023-02, including the executed Joinder of the Fee Owners of the Property. If the fully executed copy of the Development Agreement No. 2023-02 is not received by the City Clerk within 30 days of the approval of this Ordinance by the City Council, then this Ordinance shall be null and void and have no further force and effect. Section 6. The documents and materials associated with this Ordinance that constitute the record of proceedings on which these findings are based are located at Santa Ana City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. The City Clerk is the custodian of records for the record of proceedings. Section 7. Pursuant to Government Code Section 66020, the Applicant may protest the imposition of fees, dedications, reservations, or other exactions imposed on this development project by taking the necessary steps and following the procedures established by Sections 66020 through 66022 of the California Government Code. Section 8. The Applicant shall indemnify, protect, defend and hold the City and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers, and instrumentalities thereof, harmless from any and all claims, demands, lawsuits, writs of mandamus, and other and proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and such     City Council 25 – 30 10/15/2024 55394.00062\42643158.1 Ordinance No. NS-____ Page 4 of 5 other procedures), judgments, order s, and decisions (collectively “Actions”), brought against the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any ac tion of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of t he City) for or concerning the P roject, wheth er such Actions are brought under the Ralph M. Brown Act, California Environmental Quality Act, the Planning and Zoning Law, the Subdivision Map Act, Code of Civil Procedure sections 1085 or 1094.5, or any other federal, state or local constitution, statut e, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve the legal counsel providing the City’s defense, and that Applicant shall reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the Applicant of any Action brought and City shall cooperate with Applican t in the defense of the Action. Section 9. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 10. This Ordinance shall be effective thirty days after its adoption provided the conditions precedent set forth above have been satisfied. The City Clerk shall certify the adoption of this Ordinance and shall cause the same to be posted as required by law. Pursuant to Government Code Section 65868.5, within 10 days following the entering into of the Development Agreement, as evidenced by full execution thereof, the City Clerk shall record with the Orange County Recorder a copy of the Development Agreement. ADOPTED this 1st day of October, 2024. _______________________ Valerie Amezcua Mayor     City Council 25 – 31 10/15/2024 55394.00062\42643158.1 Ordinance No. NS-____ Page 5 of 5 APPROVED AS TO FORM: City Attorney _______________________________ Sonia R. Carvalho City Attorney AYES: Councilmembers: ________________________________________ NOES: Councilmembers: ________________________________________ ABSTAIN: Councilmembers: ________________________________________ NOT PRESENT: Councilmembers:________________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Ordinance No. NS-XXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on October 1, 2024. Date: ________________ ____________________________________ City Clerk City of Santa Ana for     City Council 25 – 32 10/15/2024 55394.00062\42643158.1 Exhibit A Development Agreement No. 2023-02     City Council 25 – 33 10/15/2024 RECORDED AT REQUEST OF: ) ) AND WHEN RECORDED RETURN TO: ) City of Santa Ana ) 20 Civic Center Plaza (M-30) ) Santa Ana, CA 92702 ) Attention: Clerk of the Council ) ) ______________________________________________________________________________ Exempt from filing fees pursuant to Government Code §27383 DEVELOPMENT AGREEMENT NO. 2023-02 A DEVELOPMENT AGREEMENT BETWEEN CITY OF SANTA ANA and RCR BRISTOL, LLC A DELAWARE LIMITED LIABILITY COMPANY Exhibit 4     City Council 25 – 34 10/15/2024 -1- DEVELOPMENT AGREEMENT NO. 2023-02 This Development Agreement (“Agreement”) is entered into as of this ___ day of ___________, 2024 by and between the City of Santa Ana, California (“City”) on the one hand, and RCR BRISTOL, LLC, a Delaware limited liability company (“Owner” or “RCR”), on the other hand. City and Owner may be referred to in this Agreement individually as a “party” or collective as the “parties.” RECITALS A. City is authorized to enter into binding development agreements with persons having legal or equitable interests in real property for the development of such property, pursuant to Section 65864, et seq. of the Government Code. RCR has an option to enter into a long-term ground lease to the Property, which ground lease constitutes an equitable interest in the Property. B. This Agreement constitutes a current exercise of City’s police powers to provide predictability to RCR in the development approval process by vesting the permitted uses, density, intensity of use, timing and phasing of development, and applicable ordinances consistent with the Development Plan in exchange for RCR’s commitment to provide significant public benefits to City as set forth in Section 4 below. C. RCR has requested that City enter into this Agreement and proceedings have been taken in accordance with applicable State law and the rules and regulations of the City in furtherance thereof. D. The best interests of the citizens of the City of Santa Ana and the public health, safety and welfare will be served by entering into this Agreement. E. The City Council hereby finds and determines that this Agreement is of major significance because it will provide significant economic benefit to the City through additional jobs created by the construction and operation of the Project, property and sales tax revenue to the City, infrastructure improvements, neighborhood revitalization, and general economic benefit. F. The provision by RCR of the public benefits as set forth in Section 4 below allows the City to realize significant economic, recreational, open space, educational, social, and other public benefits to City. These public benefits will advance the interests and meet the needs of Santa Ana residents and visitors to a significantly greater extent than would development of the Property without this Agreement. G. The physical effects, if any, of the Project and this Agreement have been analyzed pursuant to the California Environmental Quality Act as amended to date and as documented in the Final Environmental Impact Report entitled “Related Bristol Specific Plan Final Supplemental Environmental Impact Report” (State Clearinghouse House No. 2020029087 and City of Santa Ana DP No. 2022-31 (“Project FEIR”). H. This Agreement and the Project are consistent with the Santa Ana General Plan. I. All actions taken and approvals given by City have been duly taken or approved in accordance with all applicable legal requirements for notice, public hearings, findings, votes, and other procedural matters. Exhibit 4     City Council 25 – 35 10/15/2024 -2- J. Development of the Property in accordance with this Agreement will provide substantial benefits to City, as set forth in Section 4 below, and as stated Sections 1.4 and 2.1 of the Specific Plan. will further important policies and goals of City. K. This Agreement will eliminate uncertainty in planning and provide for the orderly development of the Property, provide for public services appropriate to the development of the Project, and generally serve the purposes for which development agreements under Section 65864, et seq. of the Government Code are intended. L. On August 29, 2023, the City Council held a public hearing and authorized the City’s Planning Division to draft findings and issue a determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with the Project and to provide notice of same in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. M. On August 12, 2024 City’s Planning Commission held a public hearing on this Agreement, made findings and determinations with respect to this Agreement, and recommended to the City Council that the City Council approve this Agreement. N. On September 17, 2024, the City Council held a public hearing introducing this Agreement and considered the Planning Commission’s recommendations and the testimony and information submitted by City staff, RCR, and members of the public. On ________, consistent with applicable provisions of State law and the rules and regulations of the City, the City Council adopted Ordinance No. ___ finding this Agreement consistent with the City’s General Plan and approving and adopting this Agreement. COVENANTS NOW, THEREFORE, in consideration of the above recitals and of the mutual covenants hereinafter contained and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, City and Owner hereby agree as follows: 1. DEFINITIONS AND EXHIBITS. 1.1. Definitions. The following terms when used in this Agreement (including in the recitals above) shall be defined as follows: 1.1.1. “Assigned Rights” has the meaning set forth in Section 2.5.1 hereof. 1.1.2. “Assignment and Assumption Agreement” has the meaning set forth in Section 2.5.1 hereof. 1.1.3. “Assumed Obligations” has the meaning set forth in Section 2.5.1 hereof. 1.1.4. “Agreement” means this Development Agreement. 1.1.5. “City” means the City of Santa Ana, a charter city and California municipal corporation. Exhibit 4     City Council 25 – 36 10/15/2024 -3- 1.1.6. “City Attorney” means the City of Santa Ana City Attorney. 1.1.7. “City Council” means the duly elected city council of the City of Santa Ana. 1.1.8. “Development” means the improvement of the Property for the purposes of completing the structures, improvements, and facilities comprising the Project including, but not limited to: grading; construction of infrastructure and other public facilities; construction of buildings and structures; installation of landscaping consistent with this Agreement. “Development” does not include the maintenance, repair, reconstruction or redevelopment of any building, structure, improvement or facility after the construction and completion thereof. 1.1.9. “Development Impact Fee” means a monetary exaction other than a tax or special assessment, whether established for a broad class of projects by legislation of general applicability or imposed on a specific project on an ad hoc basis, that is charged by a local agency to the applicant in connection with approval of a development project for the purpose of defraying all or a portion of the cost of public facilities related to the development project, but does not include fees for processing applications for governmental regulatory actions or approvals. 1.1.10. “Development Plan” means the plan for development of the Property pursuant to the Project Approvals as set forth in Exhibit “C.” 1.1.11. “Development Project Review Approvals” refers to the administrative review of all projects meeting the requirements of Division 3 of Article V of Chapter 41 (Zoning) of the Santa Ana Municipal Code as may be required by the Project Approvals. 1.1.12. “Discretionary Action” or “Discretionary Approval” means an action that requires the exercise of judgment, deliberation, or discretion on the part of the City, including any board, agency, commission, or department and any officer or employee thereof, in the process of approving or disapproving Development of the Project, as distinguished from an activity that is defined herein as a Ministerial Permit or Ministerial Approval (i.e., Development Project Review Approvals). 1.1.13. “Effective Date” means the date the ordinance approving and authorizing this Agreement becomes effective. 1.1.14. “Executive Director” has the meaning set forth in Section 2.5.1 hereof. 1.1.15. “Existing Land Use Regulations” means the Land Use Regulations that are in effect on the Effective Date, pursuant to California Government Code Section 65866. 1.1.16. “Existing Project Approvals” means all Project Approvals approved or issued on or before the Effective Date. 1.1.17. “Fee Owners” shall collectively mean Greenville Ranch, LLC, BSG West Bristol, LLC, and MCG Bristol West, LLC, and their respective successors and assigns. 1.1.18. “Future Project Approvals” means Project Approvals for the Project that are adopted, approved, or issued after the Effective Date. Exhibit 4     City Council 25 – 37 10/15/2024 -4- 1.1.19. “Ground Lease” means the long term ground lease to be entered into by and between the Fee Owners, as ground lessors, and Owner, as ground lessee. 1.1.20. “Land Use Regulations” means all ordinances, laws, resolutions, codes, rules, regulations, policies, requirements, guidelines, or other actions of City, including but not limited to the provisions set forth in the City’s General Plan, Municipal Code, that affect, govern, or apply to the Development of the Project and use of the Property in a manner consistent with this Agreement, including, without limitation, the permitted use of land, the density or intensity of use, subdivision requirements, the maximum height and size of proposed buildings, the provisions for reservation or dedication of land for public purposes, and the design, improvement and construction standards and specifications applicable to the Development of the Property, subject to the terms of this Agreement, whether adopted by the City Council or the voters in an initiative. “Land Use Regulations” does not include any City ordinance, resolution, code, rule, regulation or official policy, governing: (a) the conduct of businesses, professions, and occupations; (b) taxes (special or general) and assessments; (c) the control and abatement of nuisances; (d) the granting of encroachment permits and the conveyance of rights and interests that provide for the use or the entry upon public property; (e) the exercise of the power of eminent domain. 1.1.21. “Leasehold Estate” means the leasehold estate to be created under the Ground Lease. 1.1.22. “Owner” means RCR or, as to each Project Phase that is the subject of a Sub Ground Lease, the Sub Ground Lessee under such Sub Ground Lease, and their successors in interest to all or any part of the applicable leasehold estate. 1.1.23. “Ministerial Approval,” or “Ministerial Act” means the nondiscretionary permits, plans, inspections, certificates, documents and licenses required to be taken, issued, or approved by the City in order for Owner to develop the Project, including, without limitation, building permits, grading permits, Development Project Review Approvals, and other similar permits and approvals. Any approval or act that is not a Discretionary Approval is a Ministerial Approval. 1.1.24. “Mortgagee” means a mortgagee of a mortgage, a beneficiary under a deed of trust or any other security-device lender, and their successors and assigns. 1.1.25. “Project” means the development of the Property, as more specifically described in Exhibit “A” and shown on Exhibit “B,” pursuant to the Project Approvals and the Development Plan, as such Development Plan may be further defined, enhanced, or modified pursuant to the provisions of this Agreement. 1.1.26. “Project Open Space” means the approximately 13.1 acres of publicly accessible open-space areas, as defined in the Specific Plan, to be ground leased and maintained by Owner. Exhibit 4     City Council 25 – 38 10/15/2024 -5- 1.1.27. “Project Phase” shall mean a portion of the development of the Property as contemplated by the Project Approvals. To avoid confusion, a “Project Phase” may include one or more Development phases and shall not be limited to any single Specific Plan Phase and may consist of a portion of a Specific Plan Phase. 1.1.28. “Project Approvals” means all site-specific (meaning specifically applicable to the Project only and not generally applicable to some or all other properties within the City) plans, maps, permits, entitlements, approvals (including Development Project Review Approvals), and entitlements of every kind and nature that are sought or agreed to in writing by Owner in its sole and absolute discretion for Development of the Project and that are approved by the City. Project Approvals include, but are not limited to, general plan amendments, specific plan approvals or amendments, site plans, development project review approvals, tentative and final subdivision maps, design guidelines, variances, zoning designations, conditional use permits, grading, building, and other similar permits, the site-specific provisions of general plans, environmental assessments, including environmental impact reports and negative declarations. A list of the Project Approvals is set forth in Exhibit “C.” 1.1.29. “Property” means the real property described in Exhibit “A” and shown in Exhibit “B” to this Agreement. The Property is approximately 41.13 gross acres in size and is occupied by the Metro Town Square commercial development as of the Effective Date. It is composed of nine Assessor Parcel Numbers (APNs): 412-131-12, 412-131-13, 412-131-14, 412- 131-16, 412-131-17, 412-131-22, 412-131-24, 412-131-25 and 412-131-26. 1.1.30. “Public Benefit” refers to those benefits provided to the City and the community by Owner pursuant to Section 4 below. 1.1.31. “Reservation of Rights” means the rights and authority excepted from the assurances and rights provided to Owner under this Agreement and reserved to City under Section 3.3 of this Agreement. 1.1.32. “Specific Plan Phase” means any one of the three phases as shown on Figure 6-2 (Conceptual Phasing Plan) of the Related Bristol Specific Plan. 1.1.33. “Sub Ground Lease” shall mean a sub ground lease entered into by Owner with a third party pursuant to the terms of which Owner sub ground leases to such third party the portion of the Property referenced therein. 1.1.34. “Sub Ground Lessee” shall mean the lessee under any Sub Ground Lease. 1.1.35. “Sub Leasehold Estate” means the leasehold estate created under any Sub Ground Lease. 1.1.36. “Term” has the meaning ascribed thereto in Section 2.4.1 below. 1.2. Exhibits. The following documents are attached to, and by this reference made a part of, this Agreement: Exhibit “A” – Legal Description of the Property Exhibit “B” – Map showing Property and its location Exhibit 4     City Council 25 – 39 10/15/2024 -6- Exhibit “C” – Development Plan and list of Project Approvals 2. GENERAL PROVISIONS. 2.1. Binding Effect of Agreement. The Property is hereby made subject to this Agreement. Development of the Property is hereby authorized and shall be carried out in accordance with the terms of the Development Plan, the Project Approvals, and this Agreement. This Agreement shall be recorded against the Property, subject to the terms and conditions of the Joinder attached hereto, which shall be executed by the Fee Owners and shall also bind the fee title to the Property subject to the terms and conditions of the Joinder attached hereto. 2.2. Ownership of Property. Owner represents and covenants that it has an option to enter into the Ground Lease, which Ground Lease constitutes an equitable interest in the Property. The Property’s fee simple owners are the Fee Owners as defined in Section 1.1.18. Owner does not have a fee simple interest in the Property. 2.3. City Council Findings. The City Council finds that: 2.3.1. This Agreement is consistent with the City’s General Plan. 2.3.2. This Agreement ensures a desirable and functional community environment, provides effective and efficient development of public facilities, infrastructure, and services appropriate for the development of the Project, and enhances effective utilization of resources within the City. 2.3.3. This Agreement provides public benefits beyond those that are necessary to mitigate the development of the Project, as set forth in Section 4 below. 2.3.4. This Agreement strengthens the public planning process, encourages private participation in comprehensive planning, and reduces costs of development and government. 2.3.5. The best interests of the citizens of the City and the public health, safety, and welfare will be served by entering into this Agreement. 2.4. Term. 2.4.1. The initial term of this Agreement shall commence on the Effective Date and shall continue for a period of twenty (20) years thereafter (the “Initial Term”), unless modified or extended pursuant to the provisions of this Agreement. Together, the Initial Term and any extension under this Agreement shall constitute the “Term.” The Term, including all possible extensions, shall not exceed twenty-five-years unless this Agreement is amended to allow further extensions. Owner shall execute this Agreement which shall be recorded against the Property no later than ten (10) days following Owner’s receipt of the fully-executed, recordable Agreement from the City. If Owner fails to enter into the Ground Lease within one (1) year of the Effective Date then this Agreement shall be null and void and of no further force or effect and the parties shall record a “Termination Release” as set forth in Section 10.1 below. (a) Owner has represented to City that Fee Owners are aware and understand of all of the terms of this Agreement and have consented to recordation of this Agreement against the Property subject to the terms and conditions of the Joinder attached hereto. Fee Owner shall Exhibit 4     City Council 25 – 40 10/15/2024 -7- execute the Joinder attached to this Agreement and the properly executed Joinder shall be provided to City no later than ten (10) days after approval of this Agreement by the City Council. (b) It is anticipated that Parties will sign the Development Agreement upon approval of the Agreement by the City Council. Owner and Fee Owner shall cause this Agreement to be timely recorded against the Property no later than ten (10) days following Owner’s receipt of the fully-executed, recordable Agreement from the City. (c) Failure of Owner to record this Agreement against the Property within ten (10) days following the receipt of the fully-executed, recordable Agreement from the City shall constitute an event of default by Owner under this Agreement. 2.4.2. The Initial Term of this Agreement shall be automatically extended by up to five (5) years if Owner achieves the following milestones: grading permits have been issued and construction has commenced on: (i) no less than 250,000 square feet of non-residential floor area (e.g., grocer, retail, restaurants); and (ii) a hotel, subject to financial feasibility. Owner shall remain eligible for the five (5) year extension if Owner determines that a hotel is financially infeasible and City, employing a commercial reasonableness standard, affirms same. Owner shall within 30 days reimburse City for the reasonable cost of the City’s review of the hotel financial feasibility study. 2.4.3. If Owner fails to satisfy the prerequisites to securing the automatic extension, the City Council may nonetheless elect, in its sole discretion, to grant one or more extensions if Owner provides the City with a plan that includes a Development timeline and specific Development milestones. 2.4.4. When the Term ends, Owner shall have no vested right under this Agreement, regardless of whether or not Owner has paid City any Development Impact Fee. 2.4.5. If any party other than Owner initiates litigation that challenges the Project, this Agreement (and/or the ordinance approving this Agreement), or any of the Existing Project Approvals, the Owner will have the right to toll commencement of the Term, except for the duty to record this Agreement within ten (10) days of receipt of the fully-executed, recordable Agreement from the City, and any obligations of Owner under this Agreement during the period of such litigation. The tolling shall commence upon receipt by the City of written notice from Owner invoking this right to tolling. The tolling shall terminate when the action, including any appeal, is finally resolved, whether by entry of a final, non-appealable judgment that upholds the Project and the Existing Project Approvals or voluntary or involuntary dismissal of the entire action (and the passage of time required to appeal an involuntary dismissal) by the moving party. Owner shall similarly have the right to toll commencement of the Term, except for the duty to record this Agreement within ten (10) days of receipt of the fully-executed, recordable Agreement from the City, and any obligations of Owner under the Agreement in the event a referendum petition challenging the Project, the ordinance approving this Agreement, or any of the Project Approvals is submitted to the City Clerk. The tolling shall terminate if and when: (1) the City Clerk determines the referendum petition did not receive sufficient signatures to qualify for the ballot; or (2) the election results of the referendum uphold the Project and the Existing Project Approvals and are certified by the City Council. This Agreement shall be null and of no further force and effect in the event that the City Council rescinds the challenged action. Exhibit 4     City Council 25 – 41 10/15/2024 -8- 2.5. Assignment. 2.5.1. Right to Sell, Transfer, Assign and Sub Ground Lease. Owner shall have the right, from time to time, to transfer all or portions of its interest in the Leasehold Estate and any Sub Leasehold Estate (including through the entering into of one or more Sub Ground Leases) (provided that no such partial transfer shall violate the Subdivision Map Act, Government Code Section 66410, et seq.) to any person, partnership, joint venture, firm, limited liability company, or corporation and, in connection therewith, to assign its rights under this Agreement, in whole or in part, to said person, partnership, joint venture, firm, limited liability company (collectively, the “Assigned Rights”); provided, however, that any such assignment of any rights and obligations under this Agreement shall include the assignment and assumption of the rights, duties and obligations arising under or from this Agreement that pertain to the Project Phase that is the subject of such transfer, and be made in compliance with the following conditions precedent: (a) No transfer or assignment of any right or interest under this Agreement (in whole or in part) shall be made unless made together with the transfer of all or a part of the Leasehold Estate or Sub Leasehold Estate, as applicable, to which such rights or interests apply. (b) In connection with any such assignment of an Owner’s rights and obligations under this Agreement (in whole or in part), Owner shall notify City in writing at least sixty (60 days) in advance of any sale assignment and shall provide City with a draft assignment and assumption agreement (“Assignment and Assumption Agreement”), in a form reasonably satisfactory to City, to be entered into by Owner, such assignee, and the City, pursuant to the terms of which such assignee shall expressly and unconditionally assume those duties, obligations, agreements, covenants, and waivers of Owner under this Agreement that are applicable to the Project Phase that is the subject of the portion of the Leasehold Estate, or Sub Leasehold Estate, as applicable, being transferred, including, without limitation, the covenants not to sue and waivers contained in Sections 7.3.1 and 9.5.1 hereof (collectively, the “Assumed Obligations”). Notwithstanding the failure of any assignee to execute the Assignment and Assumption Agreement, as required by Section 2.5.1(b) above, the burdens of this Agreement (as they relate to the Project Phase that is the subject of the Leasehold Estate or Sub Leasehold Estate being transferred) shall be binding upon such transferee, but the benefits of this Agreement shall not inure to such transferee unless the Assignment and Assumption Agreement is executed. (c) The Executive Director for the Planning and Building Agency (the “Executive Director”) shall have the administrative authority to approve of the Assignment and Assumption Agreement and to determine whether Owner has complied with the above conditions, which approval and determination shall not be unreasonably withheld or conditioned. The Executive Director shall use best efforts to approve of the Assignment and Assumption Agreement and to determine whether the Owner has complied with the above conditions within five (5) business days following receipt of Owner’s written request. The Executive Director’s failure to approve or disapprove the foregoing within thirty (30) days following the Executive Directors receipt of Owner’s written request shall constitute City’s approval of the same. (d) Owner shall include the following sentence in each assignment, transfer or other conveyance document: “The Parties agree and acknowledge that no building permits will be issued by the City for a particular Project Phase unless and until the Community Benefit Exhibit 4     City Council 25 – 42 10/15/2024 -9- Payment has been made for the applicable Specific Plan Phase which the particular Project Phase is in.” 2.5.2. No Release of Transferring Owner. Notwithstanding any sale, transfer or assignment as provided in any Assignment and Assumption Agreement delivered in accordance with the provisions of Section 2.5.1 above, a transferring Owner shall continue to be obligated to comply with all of the terms and conditions set forth in this Agreement (and such transferring Owner shall not be released from any of such obligations) with respect to the transferred Leasehold Estate or Sub Leasehold Estate, or any transferred portion thereof, as applicable, and following any such transfer the transferring Owner and the transferee under the Assignment and Assumption Agreement shall be jointly and severally liable with respect to all of the obligations assumed by such transferee under such Assignment and Assumption Agreement. 2.6. Administrative Changes and Modifications. 2.6.1. Owner and City acknowledge that further planning and development of the Project may demonstrate that refinements and changes are appropriate with respect to the details and performance of the parties under this Agreement. The parties desire to retain a certain degree of flexibility with respect to the details of the Project development and with respect to those items covered in general terms under this Agreement, the Project Approvals, the Existing Land Use Regulations, and, once issued, any Future Project Approvals. 2.6.2. If and when the parties find that “Substantially Conforming Changes,” as herein defined, are necessary, desirable or appropriate, they may, unless otherwise required by law, effectuate such changes or adjustments through an administrative operating memorandum that is executed by Owner and the Executive Director of the City’s Planning and Building Agency or the Director’s designee. As used herein, a “Substantially Conforming Change” is a minor change, modification, or adjustment that is deemed to be in substantial conformance with the Development Plan at the City’s sole and absolute discretion. The following are excluded from the definition of “Substantially Conforming Changes”: (1) changes to the timing or amount of the Project’s Twenty-Two Million dollar ($22,000,000) Community Benefit Payment; (2) changes to the In-Lieu Fee; (3) changes to the Project Open Space; and (4) changes to the Timing of Development as set forth in Sections 3.5.1 and 3.5.2. A Substantially Conforming Change is not considered an amendment to this Agreement or to Development Plan and so does not require prior notice or hearing by the Planning Commission or City Council. 2.7. Amendment or Cancellation of Agreement. Except for Substantially Conforming Changes as defined by Section 2.6.2 above, this Agreement may be amended or modified from time to time only with the written consent of Owner and the City or their successors and assigns, and only upon approval of an amendment by the City Council after a public hearing in accordance with Government Code Section 65868. This provision shall not limit any remedy of City or Owner as provided by this Agreement. For avoidance of doubt, no modification of the Development Agreement pursuant to this Section 2.7 shall limit or impair the rights of Fee Owners under the attached Joinder without the consent of Fee Owners. 2.8. Termination. This Agreement shall be deemed terminated and of no further effect upon the occurrence of any of the following events: 2.8.1. Expiration of the stated Term of this Agreement as set forth in Section 2.4, including any extension(s). Exhibit 4     City Council 25 – 43 10/15/2024 -10- 2.8.2. Entry of a final judgment by a court of competent jurisdiction setting aside, voiding, or annulling the adoption of the ordinance approving this Agreement and/or any Project Approvals as set forth in Exhibit C. 2.8.3. The adoption of a referendum measure overriding or repealing the ordinance approving this Agreement and/or any Project Approvals. In the event a referendum petition challenging the ordinance approving this Agreement and/or any Project Approvals is submitted to the City Clerk, Owner shall deposit with the City Ten Thousand Dollars ($10,000) (“Petition Deposit”) to cover the actual cost incurred by the City examining the petition and verifying signatures. Should the referendum qualify for the ballot, Owner may request, at or prior to the Council meeting at which the Council will take up the referendum issue, that the City Council repeal the ordinance and/or any Project Approvals rather than submitting it to the voters. If Owner does not request that the City Council repeal the ordinance and/or any Project Approvals and the City Council submits the referendum to the voters, Owner shall deposit Fifty Thousand Dollars ($50,000) (“Referendum Deposit”) with the City. City may use the Referendum Deposit to pay any and all costs associated with the said referendum measure (e.g., legal fees for outside counsel). Any funds remaining in the Petition Deposit may be put toward the Referendum Deposit at the Owner’s request. If at any time the Referendum Deposit account has Five Thousand Dollars ($5,000) or less remaining, Owner shall, within three (3) business days of receiving notice from the City, deposit with the City Twenty-Five Thousand Dollars ($25,000) as requested by the City to cover necessary costs and expenses associated with the referendum and holding the related election. Following certification of the election results, any funds remaining in the Petition Deposit or the Referendum Deposit account shall be returned to the Owner within thirty (30) days of certification of the election results. In the event Owner requests that the City Council repeal the ordinance and the City Council nonetheless determines to submit the ordinance to the voters, Owner shall have no financial responsibility for the costs associated with holding the election, including any obligation to make a Referendum Deposit. 2.8.4. Completion of the Project in accordance with the terms of this Agreement, which is hereby defined to be: (i) issuance by the City of all required occupancy permits and final approvals for occupancy for the Project’s 3,750 multi-family residential units, 350,000 square feet of commercial uses, 250 room hotel, and 200 senior living/continuum of care units; (ii) acceptance by City or applicable public agency of all required dedications in connection with same; and (iii) written notification by City to Owner that the Project is complete. 2.8.5. Termination of the Agreement as provided under this Agreement, including but not limited to Section 7.4 herein, shall not constitute termination of any other Project Approvals. Upon the termination of this Agreement, no party shall have any further right or obligation hereunder except with respect to any obligation to have been performed prior to such termination or with respect to any default in the performance of the provisions of this Agreement that has occurred prior to such termination or with respect to any obligations that are specifically set forth as surviving this Agreement. Upon such termination, any Development Impact Fees paid by Owner to City on which construction has not yet begun shall be refunded to Owner by City. 2.9. Notices. 2.9.1. As used in this Agreement, “notice” includes, but is not limited to, the communication of notice, request, demand, approval, statement, report, acceptance, consent, waiver, appointment or other communication required or permitted hereunder. Exhibit 4     City Council 25 – 44 10/15/2024 -11- 2.9.2. All notices shall be in writing and shall be considered given either: (i) when delivered in person to the recipient named below; or (ii) on the date of delivery shown on the return receipt, after deposit in the United States mail in a sealed envelope as either registered or certified mail with return receipt requested, and postage and postal charges prepaid, and addressed to the recipient named below. All notices shall be addressed as follows: If to City: City Clerk 20 Civic Center Plaza, 8th Floor PO Box 1988 M-30 Santa Ana, Ca 82702 Copies to: City Manager City Attorney Executive Director of Planning and Building Agency If to Owner: Related California Residential, LLC 18201 Von Karman Avenue, Ste 900 Irvine, CA 92612 Attn: Steven S. Oh E-mail: Steven.Oh@Related.com Copies to: Sean Matsler, Esq. Cox, Castle & Nicholson LLP 3121 Michelson Drive, Ste 200 Irvine, CA 92612 E-mail: smatsler@coxcastle.com If to Fee Owners: Greenville Ranch, LLC 8856 Sutter Circle, Unit 526b Huntington Beach, CA 92646 Attn: Alice Z. Callens And BSG West Bristol, LLC c/o Eide Bailly LLP 1505 Madrona St. N., Ste 800 Twin Falls, ID 83301 Attn: Jeff Spackman Exhibit 4     City Council 25 – 45 10/15/2024 -12- And MCG Bristol West, LLC 6618 Avenida Bizarro La Jolla, CA 92037 Attn: David Cortney 2.9.3. Either party may, by written notice given at any time, require subsequent notices to be given to another person or entity, whether a party or an officer or representative of a party, or to a different address, or both. Notices given before actual receipt of notice of change shall not be invalidated by the change. 2.9.4. Consistent with the Joinder attached hereto, Fee Owners shall receive notice of any default and have the right, but not obligation, to cure any default as permitted in Sections 9.1.2 and 9.1.3 below. Fee Owners and their lenders shall also be entitled to receive a Certificate of Compliance upon request as provided in Section 10.20. 3. DEVELOPMENT OF THE PROPERTY. 3.1. Rights to Develop. Subject to the terms of this Agreement, including the Reservation of Rights in Section 3.3 below, Owner shall have a vested right to develop the Property in accordance with, and to the extent of, this Agreement, and the Project Approvals, and the Development Plan for the duration of the Term. Owner may proceed with demolition permits prior to pulling building permits provided Owner has provided proof of financing for that portion of the Project that demolition permits are being sought for. From the commencement of demolition until issuance of the Certificate of Occupancy, Owner shall ensure that the Property is secured and that all construction walls are maintained in a good condition and repair with no graffiti. 3.1.1. Except as expressly provided otherwise herein, the Project shall remain subject to all Existing Land Use Regulations and Project Approvals for the Term. Except as otherwise provided in this Agreement, and notwithstanding the authority of the City to further revise the Land Use Regulations pursuant to Government Code Section 65866, the permitted uses of the Property, the density and intensity of use, the maximum height and size of proposed buildings, and provisions for reservation and dedication of land for public purposes shall be those set forth in the Existing Land Use Regulations and Project Approvals. 3.1.2. In accordance with Government Code Section 66452.6(a), any subdivision map approved which relates to all or a portion of the Property shall be extended for the greater of (i) the Term of this Agreement or (ii) expiration of the tentative map pursuant to Section 66452.6. 3.1.3. Owner shall comply with all mitigation measures required to be undertaken pursuant to any document prepared in compliance with the California Environmental Quality Act with respect to the Project. 3.1.4. Notwithstanding Section 3.1.1 above, Owner acknowledges and agrees that the Project requires additional Project Approvals (the Future Project Approvals identified in Section 1.1.19). These Future Project Approvals shall be consistent with the Existing Project Approvals and this Agreement as to the permitted uses of the Property, the density and intensity of use, the maximum height and size of proposed buildings, and provisions for reservation and dedication Exhibit 4     City Council 25 – 46 10/15/2024 -13- of land for public purposes; however the Future Project Approvals may include additional conditions that are lawful and appropriate to the type of Project Approval. 3.2. Effect of Agreement on Land Use Regulations. Except as otherwise provided under the terms of this Agreement including the Reservation of Rights in Section 3.3 below, the rules, regulations and official policies governing, inter alia, permitted uses and Development of the Property, the density and intensity of use and of the Property, the maximum height and size of proposed buildings, and the design, improvement and construction standards and specifications applicable to development of the Property, shall be the Existing Land Use Regulations and Project Approvals. In connection with any subsequent Project Approvals and except as specifically provided otherwise herein, City may exercise its discretion as set forth in Section 3.3.2. 3.2.1. City shall reasonably strive to complete: (a) its initial review of individual development projects within 30 days after the application is deemed complete, (b) any second plan review within 15 days after submission, and (c) any third plan review within 10 days after submission. 3.2.2. Notwithstanding the foregoing, the City does not guarantee that the timelines above will be met, and failure to meet these timelines does not constitute a default. 3.2.3. To help ensure expedited review of its development approvals, Owner may elect to pay for City to use a contract planner. City agrees to retain a contract planner to expedite review, if Owner so elects. 3.3. Reservation of Rights. 3.3.1. Limitations, Reservations and Exceptions. Notwithstanding any other provision of this Agreement, the following are not Existing Land Use Regulations, but shall apply to the development of the Property as they are in effect at the time of application for Development Project Review Approvals, provided such regulations and/or fees (as applicable) are not designed in a manner such that they are applicable only, to the Project and/or Property: (a) Processing fees and charges of every kind and nature imposed by City to cover the actual costs to City of processing applications for Project Approvals or for monitoring compliance with any Project Approvals granted or issued. (b) Procedural regulations relating to hearing bodies, petitions, applications, notices, findings, records, hearings, reports, recommendations, appeals and any other matter of procedure, provided that such procedural regulations do not conflict with the Project Approvals. (c) Regulations, policies, and rules governing engineering and construction standards and specifications applicable to public and private improvements, including, without limitation, all uniform codes adopted by the City and any local amendments to those codes adopted by the City, including, without limitation, the City’s Building Code, Plumbing Code, Mechanical Code, Electrical Code, and Grading Ordinance. Exhibit 4     City Council 25 – 47 10/15/2024 -14- (d) Regulations that are in material conflict with this Agreement but that are reasonably necessary to protect the residents of the Project or the immediate community from a condition perilous to their health or safety. To the maximum extent possible, any such regulations shall be applied and construed so as to provide Owner with the rights and assurances provided under this Agreement. (e) Regulations that are not in material conflict with this Agreement or the Development Plan. For avoidance of doubt, any regulation, whether adopted by initiative or otherwise, limiting the rate or timing of development of the Property shall be deemed to materially conflict with the Development Plan and shall therefore not be applicable to the development of the Property. (f) Regulations that are in material conflict with the Development Plan; provided Owner has given written consent to the application of such regulations to Development of the Property. (g) Regulations that impose, levy, alter or amend fees, or charges relating to consumers or end users, including, without limitation, trash can placement, service charges and limitations on vehicle parking. (h) Regulations of other public agencies, including Development Impact Fees adopted or imposed by such other public agencies, although collected by City. 3.3.2. Subsequent Project Approvals. This Agreement shall not prevent City from exercising its rights under Government Code Section 65866 when acting on subsequent Project Approvals provided that such City actions do not materially conflict with this Agreement, the Development Plan, the Existing Land Use Regulations, and/or the Project Approvals. 3.3.3. Modification or Suspension by State or Federal Law. In the event that State, County or Federal laws or regulations, enacted after the Effective Date of this Agreement, prevent or preclude compliance with one or more of the provisions of this Agreement, such provisions of this Agreement shall be modified or suspended as may be necessary to comply with such State or Federal laws or regulations; provided, however, that this Agreement shall remain in full force and effect to the extent it is not inconsistent with such laws or regulations and to the extent such laws or regulations do not render such remaining provisions impractical to enforce. 3.3.4. Intent. The parties acknowledge and agree that City is restricted in its authority to limit certain aspects of its police power by contract and that the foregoing limitations, reservations and exceptions are intended to reserve to City all of its police power that cannot be or are not expressly so limited. This Agreement shall be construed, contrary to its stated terms if necessary, to reserve to City all such power and authority that cannot be or is not by this Agreement’s express terms so restricted. 3.4. Regulation by Other Public Agencies. It is acknowledged by the parties that other public agencies not within the control of City may possess authority to regulate aspects of the development of the Property separately from or jointly with City and this Agreement does not limit the authority of such other public agencies. 3.5. Timing of Development. Because the California Supreme Court held in Pardee Construction Co. v. City of Camarillo, 37 Cal. 3d 465 (1984), that the failure of the parties in that Exhibit 4     City Council 25 – 48 10/15/2024 -15- case to provide for the timing of development resulted in a later-adopted initiative restricting the timing of development to prevail over the parties’ agreement, it is the specific intent of the parties to provide for the timing of the Project in this Agreement. To do so, the parties acknowledge and provide that Owner shall have the right, but not the obligation, to complete the Project in such order, at such rate, at such times, and in as many development phases and sub-phases as Owner deems appropriate in its sole subjective business judgment, except for the following: 3.5.1. No building permits for residential units shall be issued in excess of 1,875 residential units unless and until Owner commences construction activities for at least 175,000 square feet of commercial development. Owner may construct commercial square footage beyond 175,000 square feet if and when such additional commercial development is supported by market conditions, as determined by Owner in its sole discretion. Owner understands that commercial development is a priority to the City and agrees to exercise its discretion in good faith. 3.5.2. No less than 35,000 square feet of commercial development in Phase 1 or Phase 2 (as shown on Specific Plan Figure 6-2) shall consist of a grocer. 3.6. Moratoria. Except as specifically set forth in this section, City agrees that to the extent permitted by law, no moratorium or other similar limitation (whether relating to the rate, timing, or sequencing of the development of the Project or any part thereof and whether or not enacted by local initiative or otherwise) affecting subdivision maps, grading or building permits, occupancy certificates, or other entitlements approved, issued, or granted within the City, after the Effective Date of this Agreement, shall apply to the Project. Owner acknowledges and agrees that the provisions hereof shall not preclude the application to the Project of a moratorium or other similar limitation (of the type described in the preceding sentence) enacted in order to protect an imminent threat to the public health or safety. 3.7. Development Agreement/Project Approvals. In the event of any inconsistency between any Existing Land Use Regulation and a Project Approval, the provisions of the Project Approval shall control. In the event of any inconsistency between any Existing Land Use Regulation or Project Approval and this Agreement, the provisions of this Agreement shall control. 4. PUBLIC AND COMMUNITY SAFETY BENEFITS. 4.1. Public Benefits. The Project is expected to bring significant fiscal benefits to the City. The Project will also serve to implement the City’s General Plan vision for the Property, which has long been designated as a District Center where intense mixed-use development is encouraged. In addition, Owner has committed by this Agreement to contribute the public and community safety benefits, as provided below. 4.2. Community Benefits. 4.2.1. Santa Ana Police Department Substation: Prior to or concurrent with the construction completion of the Project’s Phase 1, as contemplated by the Development Approvals), Owner shall provide City, upon the City’s written request, with exclusive use of a 500 square foot space and 3 dedicated parking stalls within the Property for use by the Santa Ana Police Department as an administrative substation. This substation space and parking stalls will be owned by Owner but improved (tenant improvements), operated and maintained by the Santa Ana Police Department. The final location of the substation and its parking stalls are Exhibit 4     City Council 25 – 49 10/15/2024 -16- envisioned to be located in one of the buildings along Plaza Drive or MacArthur in Phase 3 of the Project, as contemplated by the Development Approvals, but may be temporarily located anywhere on the Property, including potentially within existing commercial center. The substation and its parking stalls may be relocated within the Property subject to the mutual agreement of the parties. For the Term of the Agreement, Owner shall maintain private onsite security to monitor all areas of the Property. 4.2.2. Project Community Benefit Package: The Project will provide significant economic benefit to the City through additional jobs created by the construction and operation of the Project, property and sales tax revenue to the City, infrastructure improvements, neighborhood revitalization, and general economic benefit. In addition, Owner has agreed to provide the City with a Twenty-Two Million dollar ($22,000,000) payment (“Community Benefit Payment”), which Community Benefit Payment shall be allocated at the City’s sole discretion. The Community Benefit Payment shall be paid to City by Owner pursuant to the following schedule: (1) Eight Million dollars ($8,000,000) prior to or concurrent with the issuance of the first demolition permit in furtherance of the Project’s first Specific Plan Phase (“Community Benefit Payment No. 1”); (2) Six Million dollars ($6,000,000) prior to the issuance of the first building permit in furtherance of the Project’s second Specific Plan Phase (“Community Benefit Payment No. 2”); and (3) Eight Million dollars ($8,000,000) prior to the issuance of the first building permit in furtherance of any component of the Project’s third Specific Plan Phase except for building permits in furtherance of the Project Open Space (“Community Benefit Payment No. 3”). If the City has not received Community Benefit Payment No. 2 on or before the date that is 36 months and 1 day from the date of the Community Benefit Payment No. 1 payment, then Community Benefit Payment No. 2 shall accrue simple interest at a rate of five percent (5%) per annum until such time as it is paid to the City. Similarly, if the City has not received Community Benefit Payment No. 3 on or before the date that is 36 months and 1 day from the date of the Community Benefit Payment No. 2 payment, then Community Benefit Payment No. 3 shall accrue simple interest at a rate of five percent (5%) per annum until such time as it is paid to the City. Developer may commence construction of the Specific Plan Phases in any order. Notwithstanding the Specific Plan Phase order, Community Benefit Payment No. 1 shall be paid prior to or concurrent with the issuance of the first demolition permit in furtherance of any Specific Plan Phase; Community Benefit Payment No. 2 shall be paid prior to or concurrent with the issuance of the first building permit in furtherance of a different Specific Plan Phase; and Community Benefit Payment No. 3 shall be paid prior to or concurrent with the issuance of the first building permit in furtherance of the final Specific Plan Phase. 4.2.3. Business Retention and Local Vendors. Owner assumes the risk and shall be solely liable for any and all relocation benefits that are payable to any existing tenants in accordance with Government Code Sections 7260 et. seq. (See also Kong v. City of Hawaiian Gardens Redevelopment Agency (2002) 101 Cal.App.4th 1317). Owner shall defend and indemnity the City against any and all relocation claims. 4.2.4. Hotel Economic Benefits. The hotel(s) shall be operated under a recognized hotel flag or by a boutique hotel operator with a demonstrated track record of success operating similar hotels. Owner shall employ commercially reasonable efforts to secure a four-star hotel or above out of a five-star rating system as widely recognized and commonly used in the hospitality industry. 4.2.5. Project Open Space. In accordance with the Specific Plan, Owner shall construct, own, and maintain the Project Open Space. Exhibit 4     City Council 25 – 50 10/15/2024 -17- (a) Owner shall design the Project Open Space to promote biodiversity, extend thermal comfort, and to promote biophilic design, health, and wellness. (b) Owner shall provide a total minimum of 4 free on-site events per year for the general public (e.g., concerts or farmers markets) including programming on sustainability and wellness, subject to Force Majeure events, as follows: (a) a minimum of two (2) free events per year shall be provided commencing one year after the completion of the southern Mixed- Use/Village Core district as set forth in the Specific Plan; and (b) a minimum of two (2) free events per year shall be provided commencing one year after the completion of the northern Mixed-use/Residential district as set forth in the Specific Plan. Owner’s obligation under this Section shall terminate after 25 years after the commencement of the first free on-site event or upon termination of this Agreement whichever occurs later. (c) Owner shall record one or more open space easements against the Property for the benefit of the City concurrent with the recordation of the subdivision maps that implement a given Project Phase or Development phase, as contemplated by the Project Approvals. (d) City shall provide Owner a credit against its park and open space fee obligations (e.g., Park Acquisition and Development Fee) for the hard and soft cost of all land, improvements, operation, and maintenance associated with the Project Open Space. In the event the Project Open Space is less than 13.1 acres, Owner must satisfy any required park and recreation fees or other obligations (including those specified in Chapter 35, Article IV of the Santa Ana Municipal Code) for the amount of the acreage shortfall as calculated by the City. 4.2.6. Construction Standards. (a) Leadership in Energy and Environmental Design (LEED). The Project shall be constructed to a minimum LEED Silver standard, as established by the U.S. Green Building Council. (b) Water Conservation. The Project shall include high-efficiency irrigation, native drought-tolerant plantings, low-flow plumbing fixtures, and Energy Star equipment and appliances. (c) Electric Vehicle (“EV”) Parking. No less than 5% of all structured parking stalls in the Project shall be equipped with EV chargers. No less than 10% of all parking stalls located within the parking structures shall be EV ready with sufficient electrical infrastructure to enable the future installation of EV conduit and chargers. (d) Signage Program. Owner shall implement a signage program to promote mass transit, provide ride-share infrastructure & bike/e-mobility facilities. (e) Electrical Appliances: All individual residential units within the Project shall utilize electric or induction stoves, ovens, and clothing dryers. This obligation shall not apply to commercial, common area, hotel, or other non-residential uses. (f) Photovoltaic Panels: The Project shall incorporate photovoltaic panels on all residential components of the Project Exhibit 4     City Council 25 – 51 10/15/2024 -18- (g) Ecology & Wellness. Owner shall exercise commercially reasonable efforts to implement a single use plastic or non-biodegradable plastic use reduction program with retail tenants where feasible, with the exception of the grocer. (h) Carbon Sequestering. Owner shall exercise commercially reasonable efforts to incorporate carbon sequestering vegetation in the landscaping plans (i) Fitwell. Owner shall exercise commercially reasonable efforts to obtain Fitwell certification for the residential components of the Project. (j) Bike Lockers. With issuance of each building permit, Owner shall provide for and maintain and secure bike lockers or bike storage rooms on the Property. At least half of the lockers shall be made available for free to Project residents and employees. 4.2.7. Orange County Flood Control District Parcel: The Orange County Flood Control District owns an approximately 0.2 acre parcel (APN 412-131-27) adjacent to, and immediately northeast of, the Property (“OCFCD Parcel”). Owner shall make a reasonable and good faith effort to work cooperatively with City and the Orange County Flood Control District to improve and maintain the OCFCD Parcel. 5. HOUSING OPPORTUNITY ORDINANCE COMPLIANCE. 5.1. Owner Exemption. During the Term of this Agreement, as such Term may be extended, Consistent with Santa Ana Municipal Code Section 41-1903(a), Owner is exempt from Santa Ana Municipal Code Article XVIII.I inclusionary housing requirements (i.e., the Affordable Housing and Opportunity Ordinance) because Owner is entering into this Agreement. In lieu of compliance with Article XVIII.I, Owner commits to the In-Lieu Fee as set forth in Section 5.1.1, below, which may be paid at the time of building permit issuance for each market rate residential unit contemplated by a given building permit or in the aggregate, at Owner’s sole discretion. In- Lieu fees paid in excess of the requirements for a particular building permit may be accrued and used by Owner to satisfy future in lieu fee requirements. Upon expiration or termination of this Agreement, Owner shall be subject to Santa Ana Municipal Code Article XVIII.I for any unit that has not received a Certificate of Occupancy. 5.1.1. In -Lieu Fee. Upon timely payment of the Twenty-Two Million dollar ($22,000,000) Community Benefit Payment as provided in Section 4.2.2, Owner shall make an in-lieu fee payment at the time of building permit issuance for each market rate residential unit contemplated by the building permit equal to five dollars ($5.00) per habitable square foot of each market rate residential unit (excluding Senior Assisted Living Community units, identified in Section 4.1.3 of the Specific Plan as Congregate Housing, Assisted Living or Memory Care units). At Owner’s sole discretion, Owner may convert any Senior Assisted Living Community units to Independent Living units (as defined in Section 4.1.3 of the Specific Plan) and/or multifamily market rate units by paying the in-lieu housing fee in accordance with this Agreement. 6. REVIEW FOR COMPLIANCE. 6.1. Periodic Review. Exhibit 4     City Council 25 – 52 10/15/2024 -19- 6.1.1. The City shall review this Agreement annually, on or before July 1, 2025, and annually thereafter until the expiration of this Agreement, in order to ascertain the compliance by Owner with the terms of this Agreement (“Annual Review”). Owner shall timely submit an Annual Monitoring Report, in a form acceptable to the City Manager on or before the first anniversary of the Effective Date and annually thereafter until the expiration of this Agreement. If the Annual Review is not submitted within thirty (30) days after written notice from the City Manager, then Owner shall be in breach of this Agreement. The failure of the City to conduct the Annual Review shall not constitute a default by Owner. The Annual Monitoring Report shall be accompanied by an “Annual Review and Administration Fee” sufficient to defray the estimated costs of review and administration of the Agreement during the succeeding year. The amount of the Annual Review and Administration Fee” shall be set annually by resolution of the City Council. 6.1.2. The Annual Review shall include a progress report on the status of the implementation of the Project and the new tax revenue generated by the Project, including, but not limited to, the following: (a) Development and construction progress of the following uses and Project components: (i) Site development (ii) Public infrastructure, (iii) Project design features, (iv) Community benefits, (v) Plaza, (vi) Hotel, (vii) Residential, (viii) Commercial, (ix) Office (x) Parking (xi) Philanthropic activities (education, culture, arts) (b) Reporting for items listed in Section 6.1.2(a) shall be include a table substantially similar to the following: An example of a compliance report for site development and can be applied to other above criteria and metrics. Reporting Period: 2025 – 1st Report Year 1 of 20 of Agreement Exhibit 4     City Council 25 – 53 10/15/2024 -20- Use Approved SF/Units/Rooms Total Completed In Period Cumulative Total Completed Remaining to Be Completed Status & Look Ahead Residential 3,750 100 200 3,550 On target with 300 to be completed in the next period Hotel 250 250 250 0 Completed Commercial New 350,000 150,000 150,000 200,000 150k completed for Tenant X. 20-Year lease. Negotiating with Tenant Y for a 15 year lease. (c) Progress relative to economic projections of: (i) Increases in property tax, (ii) Property Tax In-Lieu of VLF received by the City, (iii) Sales tax received from the Project, (iv) Business tax received from the Project, (v) Hotel Visitors Tax (HVT) (vi) Utility User Tax received from the Project, (d) Reporting for items listed in Section 6.1.2(c) shall be include a table, prepared by Owner with City’s cooperation, substantially similar to the following: Reporting Period: 2024 – _____ Year 1 of 20 of Agreement Revenue Total for Period Cumulative to date Percentage increase over 2018 Base Year Status & Look Ahead Property Tax Property Tax In-Lieu of VLF Sales Tax TOT (HVT) Business Tax Franchise Tax UUT Exhibit 4     City Council 25 – 54 10/15/2024 -21- 6.2. Special Review. The City Council may order a special review of compliance with this Agreement at any time commencing one year following the issuance of the Project’s first building permit, but not more than once during any 12-month period. The City Manager, or his or her designee, shall conduct such special reviews. 6.3. Review Procedure. 6.3.1. During either an Annual Review or a special review, Owner shall be required to demonstrate good-faith compliance with the terms of this Agreement. The burden of proof on this issue shall be on Owner. 6.3.2. Upon completion of an Annual Review or a special review, the City Manager, or the City Manager’s designee, shall submit a receive and file report to the Planning Commission if he or she finds that Owner is in good-faith compliance with the terms of this Agreement. If the City Manager, or the City Manager’s designee, finds on the basis of reasonable evidence that Owner is not in good-faith compliance with the terms of this Agreement, he or she shall set the matter for hearing before the Planning Commission and shall submit a report setting forth said evidence concerning compliance by Owner with the terms of this Agreement and his or her recommended finding on that issue. 6.3.3. If the Planning Commission finds on the basis of substantial evidence that Owner is in good-faith compliance with the terms of this Agreement, it shall confirm same and formally conclude the review by resolution. If the Planning Commission finds and determines on the basis of substantial evidence that Owner has not complied in good faith with the terms and conditions of this Agreement: (a) The Planning Commission shall provide written notice to Owner of such findings setting forth the nature of the problem and the actions, if any, required of Owner to cure such problem. (b) If the problem can be cured and Owner fails to take such actions and cure such problem within sixty (60) days after of the effective date of the Planning Commission’s notice or, in the event that such problem cannot be cured within such sixty (60) day period but can be cured within a longer time, has failed to commence the actions necessary to cure such problem within such sixty (60) day period and to diligently proceed to complete such actions and cure such problem, then the Planning Commission may recommend to the City Council modification or termination of this Agreement. (c) Owner may appeal a Planning Commission determination pursuant to this Section 6.3.3 pursuant to City’s rules for consideration of appeals in zoning matters then in effect. If a Planning Commission determination is appealed, any cure ordered by the Planning Commission shall be tolled until a decision is reached by the City Council on the appeal. Notice of default as provided under Section 7 of this Agreement shall be given to such Owner prior to or concurrent with proceedings under Section 6.4 and Section 6.5. 6.4. Proceedings Upon Modification or Termination. If, upon a finding under Section 6.3, City determines to proceed with modification or termination of this Agreement, City shall give Exhibit 4     City Council 25 – 55 10/15/2024 -22- written notice to Owner of its intention so to do. The notice shall be given at least ten (10) calendar days prior to the scheduled hearing and shall contain: 6.4.1. The time and place of the hearing; 6.4.2. A statement as to whether or not City proposes to terminate or to modify this Agreement; and, 6.4.3. Such other information that the City considers necessary to inform Owner of the nature of the proceeding. 6.5. Hearing on Modification or Termination. At the time and place set for the hearing on modification or termination, Owner shall be given an opportunity to be heard. Owner shall be required to demonstrate good-faith compliance with the terms and conditions of this Agreement. The burden of proof on this issue shall be on Owner. If the City Council finds, based upon substantial evidence, that Owner has not complied in good faith with the terms or conditions of this Agreement, the City Council may terminate this Agreement or, in lieu of termination and with the consent of Owner, modify this Agreement and impose such conditions as are reasonably necessary to protect the interests of the City. The decision of the City Council shall be final. 6.6. Certificate of Agreement Compliance. 6.6.1. If, at the conclusion of a Periodic or Special Review, Owner is found to be in compliance with this Agreement, City shall, upon request by Owner, issue a Certificate of Agreement Compliance (“Certificate”) to Owner stating that after the most recent Periodic or Special Review and based upon the information known or made known to the City Manager and City Council that: (1) this Agreement remains in effect; and (2) Owner is not in default. The Certificate shall be in recordable form, shall contain information necessary to communicate constructive record notice of the finding of compliance, shall state whether the Certificate is issued after a Periodic or Special Review and shall state the anticipated date of commencement of the next Periodic Review. Owner may record the Certificate with the County Recorder. 6.6.2. Whether or not the Certificate is relied upon by assignees or other transferees or Owner, City shall not be bound by a Certificate if a default existed at the time of the Periodic or Special Review, but was concealed from or otherwise not known to the City Manager or City Council. 6.7. Conditions of Discretionary Approvals. The requirements imposed as conditions of any discretionary approval received through the City’s existing regulatory process shall be governed by the terms of those approvals, and in no event shall such conditions be affected by the termination, cancellation, rescission, revocation, or default or expiration of this Development Agreement (although such conditions must comply with the Applicable Rules). 7. DEFAULT AND REMEDIES. 7.1. Remedies in General. It is acknowledged by the parties that City and Owner would not have entered into this Agreement if either party were to be liable in damages arising out of a breach or default under this Agreement and, therefore, each of the parties hereto hereby acknowledge and agree that the sole remedies that either party hereto may pursue and enforce against the other arising out of a default or breach under this Agreement by the other party (and Exhibit 4     City Council 25 – 56 10/15/2024 -23- the expiration of all applicable notice and cure periods) shall be an action for specific performance or a termination of this Agreement by such non-defaulting party’s obligations under this Agreement (subject to the terms and provisions of Section 6.3.3), and each party hereto expressly waives any other remedy they might otherwise be entitled to pursue, at law or in equity, against the other, and each party hereto expressly waives any right to sue the other for damages or claim any damages. 7.2. Release. 7.2.1. Except for specific performance, Owner, for itself, its successors and assignees, hereby releases City, its officers, agents and employees, from any and all claims, demands, actions, or suits of any kind or nature arising out of any liability, known or unknown, present or future, because it entered into this Agreement or because of the terms of this Agreement. Owner hereby acknowledges that it has read and is familiar with the provisions of California Civil Code Section 1542, which is set forth below: “A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE CREDITOR OR RELEASING PARTY DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE AND THAT, IF KNOWN BY HIM OR HER, WOULD HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR OR RELEASED PARTY..” By initialing below, Owner hereby waives the provisions of Section 1542 in connection with the matters that are the subject of the foregoing waivers and releases. _______________ Owner’s Initials 7.2.2. Except for specific performance, City, for itself, its successors and assignees, hereby releases Owner, its officers, agents and employees, from any and all claims, demands, actions, or suits of any kind or nature arising out of any liability, known or unknown, present or future, because it entered into this Agreement or because of the terms of this Agreement. City hereby acknowledges that it has read and is familiar with the provisions of California Civil Code Section 1542, which is set forth below: “A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE CREDITOR OR RELEASING PARTY DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE AND THAT, IF KNOWN BY HIM OR HER, WOULD HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR OR RELEASED PARTY..” By initialing below, City hereby waives the provisions of Section 1542 in connection with the matters that are the subject of the foregoing waivers and releases. _______________ City’s Initials 7.3. Termination or Modification of Agreement for Default of an Owner. City may terminate or modify this Agreement for any failure of Owner to perform any material duty or obligation of Exhibit 4     City Council 25 – 57 10/15/2024 -24- Owner under this Agreement, or to comply in good faith with the terms of this Agreement (hereinafter referred to as “default”); provided, however, City may terminate or modify this Agreement pursuant to this Section 7.4 only after providing written notice to Owner of default setting forth the nature of the default and the actions, if any, required by Owner to cure such default and, where the default can be cured Owner has failed to take such actions and cure such default within sixty (60) days after the effective date of such notice or, in the event that such default cannot be cured within such sixty (60) day period but can be cured within a longer time, has failed to commence the actions necessary to cure such default within such sixty (60) day period and to diligently proceed to complete such actions and cure such default. 7.3.1. No Cross Default. Parties agree and acknowledges that, notwithstanding anything stated to the contrary in this Agreement: (a) the failure of RCR to comply with or satisfy any of RCR’s obligations under this Agreement shall not limit or impair a transferee’s rights and benefits under this Agreement with respect to its Assigned Rights (as they apply to the Project Phase owned by such transferee) under Section 2.5.1 of this Agreement and (b) the failure of any transferee to satisfy such transferee’s Assumed Obligations as provided for under Section 2.5.1 of this Agreement shall not, as to the Project Phase to which those Assumed Obligations apply, limit or impair any of the Assigned Rights of any other transferee as to the Project Phase owned by such other transferee. 7.4. Voluntary Termination of Agreement by RCR. In the event RCR determines, in its sole discretion, prior to issuance of the first demolition permit implementing the first Specific Plan Phase, that it no longer wishes to proceed with the Project pursuant to the terms of this Agreement, RCR may terminate this Agreement by providing the City with 30 days written notice. Notwithstanding this or other provisions herein, RCR’s indemnity and defense obligations shall survive such termination for the later of twelve (12) months or expiration of the statute of limitations on any and all potential causes of action against the City as set forth in Section 8 of this Agreement. 7.5. Notice and Cure Rights. Notwithstanding anything stated to the contrary in this Agreement, City shall have no right to terminate any of the rights of any Owner under this Agreement unless such Owner has failed to cure any default under this Agreement giving rise to any such termination right within the cure periods expressly provided for above in this Section 7. 8. LITIGATION 8.1. Third-Party Litigation Concerning Agreement. Owner shall defend, at its expense, including attorneys’ fees, indemnify, and hold harmless City, its agents, officers and employees from any claim, action or proceeding against City, its agents, officers, or employees to attack, set aside, void, or annul the approval of this Agreement, any document prepared for the Project in compliance with the California Environmental Quality Act, or the approval of any permit or entitlement granted pursuant to this Agreement for the Project. City shall promptly notify Owner of any claim, action, proceeding or determination included within this Section 8.1 no later than fourteen (14) business days and City’s receipt of service of process and City shall cooperate in the defense. If City fails to promptly notify Owner of any such claim, action, proceeding or determination as required by this Section, or if City fails to cooperate in the defense, Owner shall not thereafter be responsible to defend, indemnify, or hold harmless City as to that claim, action, proceeding, or determination. City may in its discretion participate in the defense. 8.2. Environmental Assurances. Owner shall indemnify and hold City, its officers, agents, and employees free and harmless from any liability, based or asserted, upon any act or omission of Exhibit 4     City Council 25 – 58 10/15/2024 -25- Owner, its officers, agents, employees, subcontractors, predecessors in interest, successors, assigns and independent contractors for any violation of any federal, state or local law, ordinance or regulation relating to industrial hygiene or to environmental conditions on, under or about the Property, including, but not limited to, soil and groundwater conditions, and Owner shall defend, at its expense, including attorneys’ fees, City, its officers, agents and employees in any action based or asserted upon any such alleged act or omission. City may in its discretion participate in the defense. 8.3. Reservation of Rights. With respect to Section 8.1 and Section 8.2 herein, City reserves, the right to either (1) approve the attorney(s) that the indemnifying party selects, hires or otherwise engages to defend the indemnified party hereunder, which approval shall not be unreasonably withheld, conditioned, or delayed; or (2) conduct its own defense; provided, however, that the indemnifying party shall reimburse the indemnified party forthwith for any and all reasonable expenses incurred for such defense, including attorneys’ fees, upon billing and accounting therefor. 8.4. Challenge to Existing Land Use Approvals. By accepting the benefits of this Agreement, Owner, on behalf of itself and its successors in interest, hereby expressly agrees and covenants not to sue or otherwise challenge any land use approval affecting the Property and in effect as of the Effective Date. Such agreement and covenant includes, without limitation, the covenant against any direct suit by Owner or its successor in interest, or any participation, encouragement or involvement whatsoever that is adverse to City by Owner or its successor in interest, other than as part of required response to lawful orders of a court or other body of competent jurisdiction. Owner hereby expressly waives, on behalf of itself and its successors in interest, any claim or challenge to any land use approval affecting the Property and in effect as of the Effective Date. 8.5. Survival. The provisions of Sections 8.1 and 8.2 shall survive the termination of this Agreement. 9. MORTGAGEE PROTECTION. 9.1. The parties hereto agree that this Agreement shall not prevent or limit Owner, in any manner, at Owner’s sole discretion, from encumbering the Property or any portion thereof or any improvement thereon by any mortgage, deed of trust or other security device securing financing with respect to the Property. City acknowledges that the lenders providing such financing may require certain Agreement interpretations and modifications and agrees upon request, from time to time, to meet with Owner and representatives of such lenders to negotiate in good faith any such request for interpretation or modification. City will not unreasonably withhold its consent to any such requested interpretation or modification provided such interpretation or modification is consistent with the intent and purposes of this Agreement. In furtherance of the foregoing, and notwithstanding anything stated to the contrary in this Agreement, any Mortgagee of the Property shall be entitled to the following rights and privileges: 9.1.1. Default under Agreement Does Not Impair Lien of any Mortgage. Neither entering into this Agreement nor a breach of this Agreement shall defeat, render invalid, diminish or impair the lien of any mortgage on the Property, the Leasehold Estate, or any Sub Leasehold Estate made in good faith and for value, unless otherwise required by law. 9.1.2. Request for Notices of Default by Mortgagee. The Mortgagee of any mortgage or deed of trust encumbering the Property, the Leasehold Estate, or Sub Leasehold Estate, or any Exhibit 4     City Council 25 – 59 10/15/2024 -26- part thereof, which Mortgagee, has submitted a request in writing to the City in the manner specified herein for giving notices, shall be entitled to receive written notification from City of any default by the applicable Owner in the performance of such Owner’s obligations under this Agreement. 9.1.3. If City timely receives a request from a Mortgagee requesting a copy of any notice of default given to Owner under the terms of this Agreement, City shall provide a copy of that notice to the Mortgagee within ten (10) days of sending the notice of default to Owner. The Mortgagee shall have the right, but not the obligation, to cure the default during the remaining cure period allowed such party under this Agreement. 9.1.4. Lender Protection Provisions. (a) Notices to Mortgagees; Mortgagee’s Right to Cure. (i) Notices to Mortgagees. City shall send to each Mortgagee which has provided City written notice of its name and address, in the manner provided by Section 9.1 above, a true, correct and complete copy of any written notice sent to Owner or any Sub Ground Lessee, as applicable, of a default by Owner or any Sub Ground Lessee under this Agreement at the same time as and whenever any such notice of default shall be given by City to Owner or any Sub Ground Lessee, addressed to such Mortgagee at the address last furnished to City by such Mortgagee. Owner and each Sub Ground Lessee, as applicable, irrevocably directs that City accept, and City agrees to accept, performance and compliance by any such Mortgagee of and with any term, covenant, agreement, provision, condition or limitation on Owner’s, or any Sub Ground Lessee’s, part to be kept, observed or performed hereunder with the same force and effect as though kept, observed or performed by Owner and/or any such Sub Ground Lessee, as applicable, provided that such performance and/or compliance is made in accordance with the provisions of Section 10.1.4 below. (ii) Mortgagee’s Right to Cure. Notwithstanding anything stated to the contrary in this Agreement, this Agreement shall not be terminated as to any Project Phase because of a default or breach hereunder on the part of Owner or any Sub Ground Lessee until and unless: (1) written notice of any such default or breach has been delivered to Mortgagee in accordance with the provisions of Section 10.3 above, (2) with respect to a default or breach that is curable solely by the payment of money, Mortgagee, Owner and any applicable Sub Ground Lessee have failed to cure such default or breach within thirty (30) days following the expiration of any of Owner’s and/or any Sub Ground Lessee’s, as applicable, notice and cure periods set forth herein, and (3) with respect to a default or breach that is not curable solely by the payment of money, Mortgagee, Owner and/or any applicable Sub Ground Lessee have failed to cure such default or breach within ninety (90) days following the expiration of any of Owner’s and/or any applicable Sub Ground Lessee’s notice and cure periods set forth herein or, if such default or breach is curable but cannot be cured within such time period, (i) Mortgagee has failed to notify City within such ninety (90) day time period that Mortgagee intends to cure such default or breach, (ii) Mortgagee fails to commence to cure such default or breach within such ninety (90) day period, or (iii) Mortgagee fails to diligently prosecute such cure to completion. It is expressly understood and agreed that no Mortgagee shall have any obligation Exhibit 4     City Council 25 – 60 10/15/2024 -27- hereunder to cure or complete any cure of any breach or default by Owner or any applicable Sub Ground Lessee hereunder. (b) Permitted Transfers to Mortgagee. (i) Notwithstanding anything stated to the contrary in this Agreement, the following transfers shall be permitted and shall not require the approval or consent of City: (1) A transfer of the Owner’s or any Sub Ground Lessee’s Leasehold Estate or Sub Leasehold Estate, as applicable (and the concurrent transfer of the Owner’s or any Sub Ground Lessee’s rights under this Agreement with respect to the Project Phase that is the subject of the Leasehold Estate or Sub Leasehold Estate provided the conditions in Section 2.5.1 hereof have been complied with as to such Project Phase), at a foreclosure sale under a Mortgage, whether pursuant to the power of sale contained therein or a judicial foreclosure decree, or by an assignment in lieu of foreclosure, or (2) Any subsequent transfer by a Mortgagee (or its nominee or designee if the Mortgagee, or such nominee or designee, is the purchaser at such foreclosure sale or under such assignment in lieu of foreclosure) with respect to the Leasehold Estate or any Sub Leasehold Estate, and the concurrent transfer of the Owner’s or any Sub Ground Lessee’s rights under this Agreement with respect to the Project Phase that is the subject of the Leasehold Estate or Sub Leasehold Estate so transferred, provided that the conditions in Section 2.5.1 hereof have been complied with as to such Project Phase. (ii) Any transferee arising from any transfer permitted above shall be liable to perform the obligations of Owner or any Sub Ground Lessee, as applicable, under this Agreement only so long as such transferee holds title to the Leasehold Estate or Sub Leasehold Estate, provided that upon any such conveyance of title, such transferee's transferee expressly assumes and agrees to perform all of the obligations of this Agreement first arising after the date of such conveyance to the extent applicable to the Project Phase to which such Leasehold Estate or applicable Sub Leasehold Estate applies. (iii) Following the transfer, if any, described in Section 10.1.3(b)(i) above, all non-curable defaults existing under this Agreement prior to such transfer shall be deemed waived without further notice or action of any party. (c) Rights of Mezzanine Lender. Any lender that makes a loan to Owner or to any Sub Ground Lessee, or to any entity holding an interest in Owner or any Sub Ground Lessee, direct or indirect, that is secured by a pledge of equity interests in Owner or any applicable Sub Ground Lessee, direct or indirect, shall be entitled to all of the rights and remedies under this Section 10.1.3 that are afforded to a Mortgagee under this Agreement, (i) provided that Owner or any applicable Sub Ground Lessee shall have provided to City written notice setting forth the name and address of any such lender, and (ii) except that such rights and remedies shall be subject and subordinate to the rights of any Mortgagee, and shall not impair any of the rights and remedies afforded any Mortgagee, hereunder. 9.1.5. Obligations of Mortgagee Under Agreement. Any Mortgagee who comes into possession of the Leasehold Estate, or a Sub Leasehold Estate, or any part thereof, pursuant to foreclosure of the mortgage or deed of trust, or deed in lieu of such foreclosure, shall take the Leasehold Estate or Sub Leasehold Estate as applicable, or part thereof, subject to the terms of Exhibit 4     City Council 25 – 61 10/15/2024 -28- this Agreement. Notwithstanding any other provision of this Agreement to the contrary, no Mortgagee shall have an obligation or duty under this Agreement to perform any of an Owner’s obligations or other affirmative covenants of an Owner hereunder, or to guarantee such performance; provided, however, that to the extent that any covenant to be performed by an Owner is a condition precedent to the performance of a covenant by City, the performance thereof shall continue to be a condition precedent to City’s performance hereunder, and further provided that any sale, transfer or assignment by any Mortgagee in possession shall be subject to the provisions of Section 2.5 of this Agreement. (a) Any Mortgagee who comes into possession of the Property, or any part thereof, pursuant to foreclosure of the mortgage or deed of trust, or deed in lieu of such foreclosure, shall take the Property as applicable, or part thereof, subject to the terms of this Agreement. Notwithstanding any other provision of this Agreement to the contrary, no Mortgagee shall have an obligation or duty under this Agreement to perform any of an Owner’s obligations or other affirmative covenants of an Owner hereunder, or to guarantee such performance; provided, however, that to the extent that any covenant to be performed by an Owner is a condition precedent to the performance of a covenant by City, the performance thereof shall continue to be a condition precedent to City’s performance hereunder, and further provided that any sale, transfer or assignment by any Mortgagee in possession shall be subject to the provisions of Section 2.5 of this Agreement. 9.1.6. Fee Owners’ Right to Encumber Property. Fee Owners shall have the right to encumber the fee title in the Property by any mortgage, deed of trust or other security device securing financing for the fee title in the Property to the extent permitted pursuant to the terms of (and subject to all the terms and conditions set forth in) the Ground Lease, and nothing in this Agreement shall impair such right. Any Mortgagee of the fee title in the Property shall have all the benefits of a Mortgagee provided in this Agreement, including the right to receive notice of default and the right, but not obligation, to cure any default as permitted hereunder. Notwithstanding anything to the contrary in this Section 9.1, a Mortgagee of the fee title shall have no obligations under this Agreement except that upon any conveyance of fee title to such Mortgagee, the Mortgagee shall assume the express obligations of the Fee Owners under this Agreement. 10. MISCELLANEOUS PROVISIONS. 10.1. Recordation of Agreement. This Agreement and any amendment or cancellation thereof shall be recorded with the Orange County Recorder by the Clerk of the City Council against the Property within ten (10) days following Owner’s receipt of the fully-executed, recordable Agreement from the City. If the parties to this Agreement or their successors in interest amend or cancel this Agreement, or if the City terminates or modifies this Agreement as provided herein for failure of the Owner to comply in good faith with the terms and conditions of this Agreement, the City Clerk shall cause notice of such action recorded with the Orange County Recorder, and in connection with any termination of this Agreement, in such form or by such recordable instrument, that will allow a reputable title company to remove the Agreement as an exception to title of the Property (a “Termination Release”). 10.2. Entire Agreement. This Agreement sets forth and contains the entire understanding and agreement of the parties, and there are no oral or written representations, understandings or ancillary covenants, undertakings or agreements that are not contained or expressly referred to herein. No testimony or evidence of any such representations, understandings or covenants shall Exhibit 4     City Council 25 – 62 10/15/2024 -29- be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this Agreement. 10.3. Severability. If any term, provision, covenant or condition of this Agreement shall be determined invalid, void or unenforceable, the remainder of this Agreement shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform taking into consideration the purposes of this Agreement. Notwithstanding the foregoing, the provision of the Public Benefits set forth in Section 4 of this Agreement, including the payment of the Development Impact Fees set forth therein, are essential elements of this Agreement and City would not have entered into this Agreement but for such provisions, and therefore in the event such provisions are determined to be invalid, void or unenforceable, this entire Agreement shall be null and void and of no force and effect whatsoever. 10.4. Interpretation and Governing Law. This Agreement and any dispute arising hereunder shall be governed and interpreted in accordance with the laws of the State of California, with venue in Orange County. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement, all parties having been represented by counsel in the negotiation and preparation hereof. 10.5. Section Headings. All section headings and subheadings are inserted for convenience only and shall not affect any construction or interpretation of this Agreement. 10.6. Singular and Plural. As used herein, the singular of any word includes the plural. 10.7. Joint and Several Obligations. If at any time during the Term of this Agreement the Property is owned, in whole or in part, by more than one owner, all obligations of such owners under this Agreement shall be joint and several, and the default of any such owner shall be the default of all such owners. Notwithstanding the foregoing, no owner of a single lot that has been finally subdivided and sold to such owner as a member of the general public shall have any obligation under this Agreement except as expressly provided for herein. 10.8. Time of Essence. Time is of the essence in the performance of the provisions of this Agreement as to which time is an element. 10.9. Waiver. Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Agreement thereafter. 10.10. Third Party Beneficiaries. This Agreement is made and entered into for the sole protection and benefit of the parties and their successors and assigns, and no other person shall have any right of action based upon any provision of this Agreement. 10.11. Force Majeure. Neither party shall be deemed to be in default where failure or delay in performance of any of its obligations under this Agreement is caused by: (1) strikes, lockouts or labor disputes; (2) inability to obtain labor or materials or reasonable substitutes therefor (including as a result of freight embargos); (3) inclement weather which delays or precludes construction; (4) acts of God, including but not limited to earthquakes, or the public enemy or civil commotion; (5) condemnation, (6) fire or other casualty; (7) shortage of fuel, electricity or Exhibit 4     City Council 25 – 63 10/15/2024 -30- natural gas; (8) action or nonaction of public utilities or of local, state or federal governments, affecting the work, including, but not limited to, any delays in the permitting process as a result of the action or inaction of such governmental authorities including government shutdown for a period of time of one (1) week or more; (9) criminal acts or acts of terrorism; or (10) pandemic or government imposed quarantine (11) other conditions similar to those enumerated above which are beyond the reasonable anticipation or control of such Party, or other causes beyond the Party’s reasonable control. If any such events shall occur, the term of this Agreement and the time for performance shall be extended for the duration of each such event , provided that the Term of this Agreement shall not be extended pursuant to this section for more than five (5) years. 10.12. Mutual Covenants. The covenants contained herein are mutual covenants and also constitute conditions to the concurrent or subsequent performance by the party benefited thereby of the covenants to be performed hereunder by such benefited party. 10.13. Successors in Interest. The burdens of this Agreement shall be binding upon, and the benefits of this Agreement shall inure to, all successors in interest to the parties to this Agreement. All provisions of this Agreement shall be enforceable as equitable servitudes and constitute covenants running with the land. Each covenant to do or refrain from doing some act hereunder with regard to development of the Property: (a) is for the benefit of and is a burden upon every portion of the Property; (b) runs with the Property and each portion thereof; and (c) is binding upon each party and each successor in interest during ownership of the Property or any portion thereof. 10.14. Counterparts. This Agreement may be executed by the parties in counterparts, which counterparts shall be construed together and have the same effect as if all of the parties had executed the same instrument. 10.15. Jurisdiction and Venue. Any action at law or in equity arising under this Agreement or brought by a party hereto for the purpose of enforcing, construing or determining the validity of any provision of this Agreement shall be filed and tried in the Superior Court of the County of Orange, State of California, and the parties hereto waive all provisions of law providing for the filing, removal or change of venue to any other court. 10.16. Project as a Private Undertaking. It is specifically understood and agreed by and between the parties hereto that the development of the Project is a private development, that neither party is acting as the agent of the other in any respect hereunder, and that each party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Agreement. No partnership, joint venture or other association of any kind is formed by this Agreement. The only relationship between City and Owner is that of a government entity regulating the development of private property and the owner of such property. 10.17. Further Actions and Instruments. Each of the parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and the satisfaction of the conditions of this Agreement. Upon the request of either party at any time, the other party shall promptly execute and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this Agreement to carry out the intent and to fulfill the provisions of this Agreement or to evidence or consummate the transactions contemplated by this Agreement. 10.18. Eminent Domain. No provision of this Agreement shall be construed to limit or restrict the exercise by City of its power of eminent domain. Exhibit 4     City Council 25 – 64 10/15/2024 -31- 10.19. Agent for Service of Process. In the event any Owner is not a resident of the State of California or it is an association, partnership or joint venture without a member, partner or joint venturer resident of the State of California, or it is a foreign corporation, then in any such event, Owner shall file with the City Manager, upon its execution of this Agreement, a designation of a natural person residing in the State of California, giving his or her name, residence and business addresses, as its agent for the purpose of service of process in any court action arising out of or based upon this Agreement, and the delivery to such agent of a copy of any process in any such action shall constitute valid service upon Owner. If for any reason service of such process upon such agent is not feasible, then in such event Owner may be personally served with such process and such service shall constitute valid service upon Owner. Owner is amenable to the process so served, submits to the jurisdiction of the Court so obtained and waives any and all objections and protests thereto. 10.20. Certificate of Compliance. At any time during the term of this Agreement, any lender or either Party may request either Party to this Agreement to confirm that (1) this Agreement is unmodified and in full force and effect (or if there have been modifications hereto, that this Agreement is in full force and effect as modified and stating the date and nature of such modifications); (2) to the best of such Party’s knowledge, no defaults exist under this Agreement or if defaults do exist, to describe the nature of such defaults; and (3) any other information reasonably requested. Each Party hereby agrees to provide a Certificate to such lender or other Party within thirty (30) days of receipt of the written request therefor. 10.21. Authority to Execute. The person or persons executing this Agreement on behalf of Owner warrants and represents that he or she/they have the authority to execute this Agreement on behalf of his or her/their corporation, partnership or business entity and warrants and represents that he or she/they has/have the authority to bind Owner to the performance of its obligations hereunder. [Signatures on following pages] Exhibit 4     City Council 25 – 65 10/15/2024 -32- IN WITNESS WHEREOF, the parties hereto have executed this Development Agreement on the last day and year set forth below. OWNER RCR BRISTOL, LLC, a Delaware limited liability company By:_______________________ Name: Title: Dated: _______________ CITY City OF SANTA ANA, a California municipal corporation By:_________________________________ Mayor Dated: _______________ ATTEST: By:_________________________________ City Clerk Dated: _______________ APPROVED AS TO LEGAL FORM: BEST BEST & KRIEGER LLP By:____________________________________ City Attorney Dated: _______________ Exhibit 4     City Council 25 – 66 10/15/2024 -33- JOINDER Unless expressly defined herein, all capitalized terms used herein shall have the meanings ascribed to such terms in the Development Agreement (the “Development Agreement”) to which this Joinder is attached. The undersigned Fee Owners are hereby entering into this Joinder for the sole purpose of subjecting their fee title to the Property to the burden and effect of the Development Agreement and, upon the recording of the Development Agreement in the Official Records of Orange County, fee title to the Property shall be encumbered by all of the terms and conditions of the Development Agreement; provided, however, notwithstanding the foregoing, the City acknowledges and agrees that unless the Fee Owners hereafter execute an Assignment and Assumption Agreement in a form approved by Fee Owners and the City in the manner described in Section 2.5.1 of the Development Agreement (the “Approved Form”), the Fee Owners (including members, partners, officers, agents or representatives of Fee Owners) shall have no liability, rights or obligations under the Development Agreement except for such rights or obligations expressly set forth for the benefit or burden of Fee Owners under the Development Agreement. Unless and until an Assignment and Assumption Agreement, in the Approved Form, is executed by the Fee Owners and City, City shall have no recourse against the Fee Owners or the fee title to the Property. Fee Owners shall receive notice of default and have the right, but not obligation, to cure any default as permitted in Sections 9.1.2 and 9.1.3 of the Development Agreement. Fee Owners and their lenders shall be entitled to receive a Certificate of Compliance upon request as provided in Section 10.20 of the Development Agreement. In addition, in the event that the Ground Lease is terminated, Fee Owners shall thereafter have the right to terminate the Development Agreement upon written notice to City, in which event the City shall cause to record a Termination Release with the Orange County Recorder. For avoidance of doubt, no modification of the Development Agreement pursuant to Section 2.7 of the Development Agreement shall limit or impair the rights of Fee Owners under this Joinder without the consent of Fee Owners. Greenville Ranch, LLC, a California limited liability company By: ___________________________ Alice Z. Callens, President By: ___________________________ Louise A. Callens, Secretary/Treasurer Executed as of __________________, 2024 Exhibit 4     City Council 25 – 67 10/15/2024 -34- MCG Bristol West, LLC, a California limited liability company By: ___________________________ David W. Cortney, Manager Executed as of __________________, 2024 BSG West Bristol, LLC, a California limited liability company By: ___________________________ Robert Bradley Gisler, Manager By: ___________________________ Susan E. Gisler, Manager Executed as of __________________, 2024 Exhibit 4     City Council 25 – 68 10/15/2024 EXHIBIT “A” (Legal Description of the Property) Exhibit 4     City Council 25 – 69 10/15/2024 EXHIBIT “B” (Map of the Property) Exhibit 4     City Council 25 – 70 10/15/2024 EXHIBIT “C” Development Plan and list of Project Approvals Development Plans and entitlement applications as presented in the City Staff Report Dated September 17, 2024 are incorporated herein by reference. Project Approvals include, but may not be limited to the following entitlements: 1. The Final Supplemental Environmental Impact Report entitled “Related Bristol Specific Plan Final Environmental Impact Report” (State Clearinghouse House No. 2020029087 and City of Santa Ana Development Project No. 2022-31 (“Project FEIR”), which tiers off the GPU FEIR (SCH# 2020029087) that was certified by the City on April 19, 2022. 2. The “Related Bristol” Specific Plan, dated July 2024, adopted by the City Council on _____, 2024, by way of Ord. No. __. 3. The Vesting Tentative Tract Map, dated July 29, 2024, approved by the City Council on September 17, 2024, by way of Resolution No. __. 4. The Zoning Map Amendment dated _______2023, adopted by the City Council on _____, 2024, by way of Ord. No. __ 084542\17991095v1 Exhibit 4     City Council 25 – 71 10/15/2024 Exhibit 3 Redlined Changes to the Specific Plan Document     City Council 25 – 72 10/15/2024 ISSUE: Require Class IV bike path (protected) on Bristol, MacArthur, and Sunflower (revise Chapter 3.0 – Development Plan and elsewhere in SP as needed)     City Council 25 – 73 10/15/2024 3.0 | DEVELOPMENT PLAN 3-17 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n A d o p t e d O c t o b e r 2 0 2 4 3.3.5 Bristol Street Expanded Parkway Existing Bristol Street includes a widened sidewalk and minimal curb-adjacent parkways. There are two parkway improvement types based on location. The proposed expansion of this area would include a zone with a streetscape buffer and Class II or IV Bike Trail, and variable setback with planted areas, variable sidewalks, and street trees. Bristol Street with Floating Bus Stop     City Council 25 – 74 10/15/2024 3.0 | DEVELOPMENT PLAN 3-18 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n A d o p t e d O c t o b e r 2 0 2 4 3.4 Circulation and Mobility Vehicular circulation is comprised of two components: peripheral public streets and internal private roadways. The Circulation Plan provides standards and guidelines that provide for the safe and efficient movement of people and vehicles into and through the Specific Plan area, addressing light trucks and passenger vehicles, heavy trucks, public transit, and non-vehicular circulation (pedestrians and bicycles). All on-site roadways are anticipated to be constructed by phase. A Traffic Circulation Analysis (TCA) was prepared by LLG, dated June 28, 2023, and will be adopted along with the Tentative Tract Map and with recommendations noted in the TCA made a condition of approval. This report outlines required improvements. 3.4.1 Vehicular Circulation Regional Circulation Interstate 405 (I-405) provides regional access to the Specific Plan area via Bristol Street. This north-south-oriented regional freeway provides regional access to Los Angeles and San Diego. State Route 55 provides additional regional access to the Specific Plan area via MacArthur Boulevard. SR 55 provides access to northern Orange County and the Inland Empire. Local Circulation (Periphery) The circulation components of the plan include the following (see Figure 3-7, Circulation Plan and Figures 3-9 through 3-17, Cross Sections). A. South Bristol Street (Public) Bristol Street forms the Specific Plan area’s eastern edge. Bristol Street is a paved, six lane public roadway with raised landscaped medians. It is classified as a Major Arterial in the Santa Ana General Plan, defined as a street with six travel lanes and a center median with a 120-140-foot right-of-way, 104-124-foot paved width and 14-foot median. Presently there are pedestrian sidewalks, streetlights, bulb-outs for public transit stops, and Class II bike lanes in both directions in the vicinity of the Specific Plan area. The intersections with Sunflower, Callens Common, and MacArthur Boulevard are signalized. Three bus stops are present along the frontage of the Specific Plan area, one of which includes a shelter. Improvements for Bristol Street public right-of-way include the following:  Widened parkway, street trees, and planted setback areas  New curb cuts for ingress/egress to/from Bristol Street  Right-of-way dedication and vacation for removal of deceleration lanes, and bikeway and bus stop improvements  Median modifications  Driveway deviation for truck access  Signalization of the driveway between Callens Commons and Sunflower, and  Installation of a Class II or IV bike lane per the City mobility element.     City Council 25 – 75 10/15/2024 3.0 | DEVELOPMENT PLAN 3-19 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n A d o p t e d O c t o b e r 2 0 2 4 B. West MacArthur Boulevard (Public) West MacArthur Boulevard forms the Specific Plan area’s northern edge. MacArthur Boulevard is a paved, six lane roadway with both raised landscaped medians and striped medians. It is classified as a Major Arterial in the Santa Ana General Plan, defined as a street with six travel lanes and a center median with a 104-118-foot right-of-way, 88-102- foot paved width and 14-foot median. Presently, there are pedestrian sidewalks, streetlights, and public transit stops (no pull- outs). One bus stop is present along the frontage of the Specific Plan area. The intersections at Bristol Street and Plaza Drive are signalized. Improvements for MacArthur Boulevard include the following:  Addition of an intersection for a new north/south local neighborhood street (Bristol Paseo)  Curb cut at the intersection of the residential shared street  Right-of-way dedication and vacation for removal of a deceleration lane and bikeway and bus stop improvements  Installation of a Class II or IV bike lane per the City mobility element  Construction of new landscaped median between Plaza Drive and Bristol Street  Planted setback areas and street trees C. Plaza Drive (Public) Plaza Drive is a paved, four lane roadway with raised landscaped medians designated as a Local Street in the City of Santa Ana General Plan, defined as a street with two travel lanes serving residences and businesses. Typically, these streets include pedestrian sidewalks and on-street parking. Presently there are sidewalks, streetlights, curb, and gutters along the roadway in both directions. Speed Limit is 25 mph. No on-street street parking is allowed. Plaza Drive provides access to the Project site and nearby multi-family land uses. The intersections of Sunflower Avenue and MacArthur Boulevard are signalized, and the intersection with Callens Common is stop controlled. Improvements for Plaza Drive on the Specific Plan frontage include the following:  New curb cuts for ingress/egress  Signalization of Callens Commons and Plaza Drive  Planted setback areas, new sidewalks, and street trees D. Sunflower Avenue (Public) Sunflower Avenue is a paved, six lane roadway that has a jurisdictional boundary near the centerline, with Santa Ana on the north, and Costa Mesa on the south. The roadway includes raised landscaped medians on the City of Costa Mesa portion of the roadway. The street is designated as a Major Arterial in the Costa Mesa General Plan, defined as a     City Council 25 – 76 10/15/2024 3.0 | DEVELOPMENT PLAN 3-20 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n A d o p t e d O c t o b e r 2 0 2 4 six-lane divided (raised or painted median) roadway, with a 120-foot right of way, 104- foot curb-to-curb, 4-foot median and 8-foot sidewalk. Presently, westbound lanes include three travel lanes, one public transit stop (no dedicated pull-outs), pedestrian sidewalks, streetlights, and mature landscaping. Eastbound lanes include three travel lanes with streetlights. No sidewalk or transit facilities are located along eastbound lanes. Both directions contain a left turn pocket lane for access to South Coast Plaza or Metro Town Center. One bus stop and shelter is present along the frontage of the Specific Plan area. The intersections with Bristol Street and Plaza Drive are signalized. Improvements for Sunflower Avenue include the following:  Potential median modification and/or signalization of the proposed Bristol Paseo driveway, subject to improvements/realignment of South Coast Plaza driveway  Right-of-way dedication and vacation for removal of deceleration lanes and bikeway and bus stop improvements  Installation of a Class II or IV bike lane per the City mobility element E. Callens Common (Private) Callens Common roughly bisects the Specific Plan area designated as a Local Street in the City of Santa Ana General Plan, defined as a street with two travel lanes serving residences and businesses. Typically, these streets include pedestrian sidewalks and on- street parking. Presently, Callens Common is a paved four-lane road with no medians. Its intersection with Bristol is signalized. There are presently no pedestrian sidewalks, streetlights, or transit stops. This roadway primarily serves as an internal access road within the Metro Town Square. No on-street parking is allowed. Improvements for Callens Common include the following:  Expanded parkway improvements with street trees and improved sidewalk conditions  Greenlink pedestrian crossing  Reduction of travel lanes to a two-lane street between Plaza Drive and the Bristol Paseo to allow for on-street parking  Drop-off and loading areas  Addition of a six- to eight-foot wide sidewalk on both sides of the roadway  Signalization of Callens Commons and Plaza Drive 3.4.2 Local Circulation (Internal) The planned circulation internal to the Specific Plan area is designed to be highly pedestrian oriented and utilizes several roadway typologies. All internal roadways will be constructed as private roadways. Realignment or elimination of secondary entryways and reconfiguration of portions of the internal circulation system may occur as part of individual development projects.     City Council 25 – 77 10/15/2024 3.0 | DEVELOPMENT PLAN 3-22 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n A d o p t e d O c t o b e r 2 0 2 4 Bristol Street Existing Condition Residential Shared Roadways. Designed to create a sense of community and prioritize pedestrians, these private roadways provide access to residential uses on site and connect residents to the Village Center and primary streets. Narrow lanes will promote slower traffic, on-street parking will be short-term, and these roadways may incorporate flexible design elements to support potential short- term closure for neighborhood events. See Figure 3-6, Roadway Typologies below for location for these private roadways. C. Programmable Roadways Several of the private roadways within the Specific Plan area, Bristol Paseo (the primary north/south roadway), the looped road ringing Bristol Green and Bristol Plaza areas, and the Shared Roadways will be “Programmable”. These roadways, or portions thereof, will be designed with technologies such as retractable hydraulic bollards to enable them to be closed off for special pedestrian events such as farmers’ markets, seasonal festivals, music events, etc. As such, these roadways have been included as part of common open space acreage within the Specific Plan. 3.4.3 Pedestrian and Bicycle Mobility Pedestrian mobility is currently provided via existing sidewalks located along MacArthur Boulevard, Bristol Street, Sunflower Avenue and Plaza Drive. Crosswalks are provided at all signalized intersections adjacent to the Project site and will also be provided at potential traffic signals on Bristol Street and Plaza Drive. The Project plans to reconstruct this pedestrian infrastructure. Bicycle mobility is currently provided via Class II bike lanes located along Bristol Street. Proposed Bristol Street improvements include potentially upgrading the southbound bike lane to a Class IV bike lane, which includes a planted buffer separation between vehicular and bicycle circulation (refer to cross sections). Bicycle racks will be provided in conjunction with commercial, office, and residential Implementing Projects. Proposed MacArthur Boulevard and Sunflower Avenue improvements also include potential construction of a Class IV protected bike lane. A Class II lane is also an acceptable option for both roadways.     City Council 25 – 78 10/15/2024 3.0 | DEVELOPMENT PLAN 3-28 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n A d o p t e d O c t o b e r 2 0 2 4 Figure 3-9 Road Section Key Map NOTE WAS REMOVED     City Council 25 – 79 10/15/2024 5.0 | DESIGN GUIDELINES 5-37 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n D r a f t A d o p t e d J u l y O c t o b e r 2 0 2 4 Note: on the following cross sections, on-street bike lanes are shown as Class IV for illustration. Bike lanes in final plans may consist of Class II or Class IV lanes with no Specific Plan amendment required.     City Council 25 – 80 10/15/2024 ISSUE Require private security officers to be on site 24 hours per day, 7 days per week, and to routinely patrol the site (revise Section 4.1.6(A)).     City Council 25 – 81 10/15/2024 4.0 | DEVELOPMENT REGULATIONS 4-4 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n D r a f t A d o p t e d J u l y O c t o b e r 2 0 2 4 4.1.6 Performance Standards A. Security Residential units shall be designed to ensure the security of residents through the provision of secured entrances and exits that are separate from the non-residential uses and are directly accessible to parking areas. Non-residential and residential uses shall not have common entrance hallways or common balconies. These separations shall be shown on the development plan and the separations shall be permanently maintained. To enhance onsite security, private security officers will be onsite 24 hours a day, seven days a week, and shall routinely patrol the Specific Plan area in all residential, non- residential, and open space areas, including vacant and under-construction portions. The private security officers will be funded at the developer and owners’ full expense. B. Noise Residential portions of the project shall comply with the City’s Noise Ordinance, which may include design to limit the interior noise caused by the commercial and parking portions of the project or arterial roadway adjacency, to a maximum of forty-five (45) db in any habitable room with windows closed, to meet City noise standards. Proper design may include, but shall not be limited to, building orientation, sound-rated windows, wall and ceiling insulation, and orientation and insulation of vents. Where it is necessary that windows be closed in order to achieve the required level, means shall be provided for ventilation/cooling to provide a habitable environment. C. Maintenance All properties within the Specific Plan area shall be kept and maintained in a clean, neat, orderly, operable and usable condition. This requirement applies to buildings, paving, fences, walls, landscaping, water, earth and any other structure or feature on the site. D. Refuse Collection  Bins for recycling and any other refuse mandated by the State of California shall be provided for all uses in trash enclosures.  Outdoor refuse collection areas shall be visually screened from adjacent streets, roadways, plazas, freeways and adjacent property through use of an opaque screen (wall or fence).  Where feasible, areas to handle refuse shall be integrated into parking structures. Such areas shall be enclosed with a durable material, with doors. As appropriate, chutes shall be provided to allow refuse from upper floors to be collected.  Restaurants shall recycle organics in accordance with State law and City Ordinance. 4.2 Permitted Uses by District This section identifies the permitted, conditional, temporary uses within the Specific Plan area. The Conceptual Land Use Plan identified in Figure 3-2, Conceptual Land Use provides a visual representation of the desired location of various potential uses for evaluation by the City during review of development proposals. Permitted uses are those uses set forth in Table 4-1. Accessory Uses as defined herein are also permitted. Land uses     City Council 25 – 82 10/15/2024 ISSUE Require a CUP for alcohol sales, both on- (restaurants) and off- (stores) site sales (revise Chapter 4.0 – Development Regulations, Table 4-1).     City Council 25 – 83 10/15/2024 4.0 | DEVELOPMENT REGULATIONS 4-6 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n D r a f t A d o p t e d J u l y O c t o b e r 2 0 2 4 TABLE 4-1 PERMITTED USES USE TYPE MU/RES NORTH MU/VILLAGE CORE NOTES Continuum of Care P2 P Including senior living (inclusive of independent living, assisted living, memory care). Day Care/Child Care P P Per SAMC Commercial Uses Drive through lanes X X Commercial/retail P P Including but not limited to indoor and outdoor sales, department stores, service commercial such as appliance stores, bakeries, bookstores, food/grocery stores (retail market), pet stores etc. Commercial Recreation CUP P Hospitality P3 P Including executive suites, guest suites, long-term/ extended stay, with commercial, day spa, and food/ alcohol service incidental to the hotel use. Rooftop amenities, including dining, are permitted.4 Office uses. Professional, administrative, and business offices providing personal and professional services P P Including architects/ engineers, and similar uses. Medical office P P Including surgical centers, urgent care, dentists, optometrists and similar Service Uses Alcohol sales for on-site or off-site consumption; --Associated with bona fide food service/restaurant --Off-site or Bar (public premises) LUCCUP CUP LUCCUP CUP Public premises is as defined by ABC License type 42 or 48. 22 Senior continuum of care uses in the Northern District are only permitted in Blocks 3, 7, 9, and 10. 3 Hotel uses in the Northern District are limited to blocks with Bristol or Callens Common frontage only, with the exception of Block 8. 4 Where a rooftop amenity requires a restroom to be provided, the restroom may exceed the maximum height.     City Council 25 – 84 10/15/2024 ISSUE Increase residential bicycle parking from minimum 4 spaces per building to minimum 10 locker spaces in each multifamily building, which may be in garages, and for other use types to have bicycle parking either on primary frontage or in open space areas (revise Chapter 4.0 – Development Regulations, Section 4.4(J)).     City Council 25 – 85 10/15/2024 4.0 | DEVELOPMENT REGULATIONS 4-18 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n D r a f t A d o p t e d J u l y O c t o b e r 2 0 2 4 technologies and management strategies if parking demand begins to near or exceed supply. D.In the event that parking characteristics evolve due to new technologies or changes in parking demand, modified parking standards may be proposed based upon a parking demand analysis and/or actual field studies/parking surveys of similar facilities, to be reviewed and approved by the City’s Executive Director of Planning and Building as part of Development Project Review (DPR) review. See the parking study and preliminary parking management plan in Appendix C of this document. E.New technologies such as parking lifts or automated parking are permitted, subject to review as part of Development Project Review (DPR) and shall not require an amendment to the Specific Plan. F.In a mixed-use building where ancillary service or small-scale food service commercial uses are a small component of the project (less than or equal to 2,000 square feet), the commercial component does not require parking. Commercial uses in excess of 2,000 square feet shall be parked per the ratios in Table 4-4, Parking Standards. G.Because of ongoing changes to the code and technologies, Electric Vehicle (EV) charging stations shall be governed by Title 24 requirements at the time of permit issuance rather than a specified standard in this Specific Plan. H.Accessible parking and loading requirements shall be governed by SAMC Section 41-1306 or State law. The required amount of accessible parking must be maintained during construction activities which displace existing spaces. I.Motorcycle parking to be provided per the requirements of Section 41 of the SAMC. J.Bicycle shall be provided based on use type and shall be located on the primary frontage of each building or in common open spaces. Bike lockers, where provided, may also be located within parking structures. a.Residential Uses: a minimum of four 10 bicycle locker spaces per multifamily residential building (which may be located within garages).s b.Retail/Commercial: bicycle spaces at a rate of 5% of the required parking, to be located either on the primary frontage or in open space areas. K.Tandem parking, defined as two parking spaces arranged one behind the other, is permitted for all uses where the parking is provided, subject to a parking management plan or valet parking program. L.Parking stall dimensions and operations/maintenance shall be as provided in the SAMC except as provided below. Standard Stalls: 8.5’ x 18’     City Council 25 – 86 10/15/2024 ISSUE Specify that “iconic” architecture is required for all new buildings. Modify Chapter 5.0 – Design Guidelines, Section 5.6.1 to state “New development within the planning area will shall be defined by innovative, creative, highquality iconic architecture, no matter the architectural style.”     City Council 25 – 87 10/15/2024 5.0 | DESIGN GUIDELINES 5-8 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n D r a f t A d o p t e d J u l y O c t o b e r 2 0 2 4 The site entry driveway location should be coordinated with existing or planned median openings when possible. Driveways should also line up with driveways on the opposite side of the public roadway when accessible through a median opening. Internal streets should efficiently facilitate movement of vehicles from external streets to parking structures and lots. To ensure visibility for vehicles entering and existing the site, unobstructed site lines at corners and mid-block should be provided. Visual obstructions at entrances and exits are prohibited within a 15 ft. diagonal cut-off (triangular area). The location of above grade utilities within these areas should be avoided where possible. Elements such as striping, differentiation of paving materials (i.e. cobbles, bricks), bulb outs, and other traffic calming measures should be implemented where feasible. Site circulation should allow for and facilitate emergency access to the site and all buildings. Loading zones may be provided on-street or within the buildings. On-street loading zones may be shared between adjacent buildings. 5.6 Architecture and Building Design 5.6.1 Architectural Character New development within the planning area will shall be defined by innovative, creative, high-quality, iconic architecture, no matter the architectural style. Architectural components and details are the most visible components of a project and are often what creates a lasting first impression for visitors. New development should not be constrained to duplicating existing on-site architectural styles as aesthetic qualities, trends, and materials are constantly updating and changing. However, buildings and structures in the Specific Plan area must be unified through consistency in massing, articulation, building styles, and architectural themes. Improvements to the public realm, such as landscaping, hardscaping and pavement, street lighting, and street furniture, will be of a consistent style within the Specific Plan area, further unifying the architectural character of buildings and structures. Development within the Specific Plan area should ensure that the appearance of on-site structures do not become dated and the area remains an example of high-quality architecture within Santa Ana. Buildings should emphasize a clear architectural style, properly articulated and detailed for that style. Architectural elements should serve to activate on-site open space components to create a cohesive space.     City Council 25 – 88 10/15/2024 ISSUE Require screening (“shall” instead of “may”) on any blank garage or building walls, for architectural enhancement (revise Chapter 5.0 – Design Guidelines, Section 5.7.2(A)).     City Council 25 – 89 10/15/2024 5.0 | DESIGN GUIDELINES 5-22 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n D r a f t A d o p t e d J u l y O c t o b e r 2 0 2 4 Design of exterior elevations may be unique in style, character, and architectural elements. Proposed architectural elements should not be in stark contrast to those of adjacent structures. Creative exterior design solutions are encouraged to constrain visibility of cars within structured parking from the public realm. This may include open-air or screening approaches, such as exterior-colored panels or supergraphics attached to the surface of the structure. Large, permanent banners and temporary wraps are prohibited. The use of a trellis, green screen, mural, dynamic building texture, or other buffering element is encouragedshall be used where blank walls occur on the parking structure. All appurtenances (i.e., transformers, ventilation shafts, etc.) shall be screened from public view. Activities such as shops, offices, or other commercial space should be incorporated along the ground level of the parking structure, where appropriate. B.Interior Parking structures should utilize modern technology to increase ease of use and wayfinding, including methods such as colored stall markers and signs displaying the number of spaces available per floor. Parking structures and lots for commercial and hotel uses shall incorporate smart parking technology, including wayfinding signage, indicators for spaces available, and other means to make maximum use of parking areas. Stairwells should be designed to match the architectural style of the overall structure or designed as architectural features. Creative methods of blending stairwells, whether internal or external to the building, are encouraged provided signage clearly indicates the location of stairwells. Interior walls and ceilings should be painted a light color to improve illumination. Interiors shall provide illumination. Internal pedestrian circulation should be designed to minimize conflict areas between pedestrians and automobiles and provide open view corridors for pedestrians. C.Landscaping and Amenities Landscaping, including large dense trees, should be used to visually screen parking structures when adjacent to roadways and pedestrian walkways where landscaped areas exist to adequately accommodate the plant material. Landscaping and amenity spaces may be placed on top of a parking structure or integrated into the structure using creative methods provided they are physically separated from parking areas for safety.     City Council 25 – 90 10/15/2024 ISSUE Specify the approved truck hauling route, per staff recommendations to be in Chapter 6.0 – Implementation.     City Council 25 – 91 10/15/2024 6.0 | ADMINISTRATION AND IMPLEMENTATION 6-15 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n A d o p t e d O c t o b e r 2 0 2 4 allows a conversion program while keeping traffic generation, and thus roadway sizing, stable. An application for land use conversion will be reviewed by the Planning Commission subsequent to the related Development Project Review (DPR) application and subject to substantial conformance with relevant development standards. TABLE 6-2 LAND USE EQUIVALENCY 6.2.9 Truck Routes During Construction A. Travel Restrictions: Trucks can only use truck routes designated in the General Plan Mobility Element that are located directly along the project site to travel to and away from the site. A truck route for each of the implementing projects within the three major construction phases of the project as identified in the Specific Plan shall be submitted for review and final approval by the Executive Director of the Public Works Agency. In reviewing and approving the final truck route, the Director shall prioritize minimizing noise impacts to nearby residential uses existing as of the adoption date of this Specific Plan and the safety of the traveling public. B. Direct Path Requirement: Trucks must take the shortest and most direct route to and away from the site to nearest freeway on- and off-ramps. Residential (DU) Senior Living (DU/Beds) Hotel (Rooms) Office (1000 SF) Retail (1000 SF) Residential (DU)-- 1.746 0.568 0.419 0.123 Senior Living (DU/Beds)0.573 -- 0.325 0.240 0.070 Hotel (Rooms)1.760 3.073 -- 0.737 0.216 Office (1000 SF)2.388 4.169 1.357 -- 0.293 Retail (1000 SF)8.152 14.235 4.632 3.414 -- Residential (DU) Senior Living (DU/Beds) Hotel (Rooms) Office (1000 SF) Retail (1000 SF) Residential (DU)100 -- 174.615 56.821 41.882 12.267 Senior Living (DU/Beds)100 57.269 -- 32.541 23.985 7.025 Hotel (Rooms)100 175.991 307.308 -- 73.708 21.589 Office (1000 SF)100 238.767 416.923 135.670 -- 29.289 Retail (1000 SF)100 815.198 1423.462 463.204 341.421 -- From These Land Use Types: Land Use (Unit) Quantity to Convert From Land Use Equivalencies TABLE 6-2 LAND USE EQUIVALENCY Land Use (Unit) Equivalency Ratios to Convert to these Land Use Types     City Council 25 – 92 10/15/2024 6.0 | ADMINISTRATION AND IMPLEMENTATION 6-16 | P a g e R e l a t e d B r i s t o l S p e c i f i c P l a n A d o p t e d O c t o b e r 2 0 2 4 C. Residential Proximity Limits: Trucks are prohibited from using those routes to travel to and away from the site if there are residential uses existing as of the adoption date of this Specific Plan that are fronting the street or are located within 300 feet of the street. D. Noise Restrictions: All noise sources associated with construction and truck hauling activities shall not take place between the hours of 8:00 p.m. and 7:00 a.m. on weekdays, including Saturday, or any time on Sunday or a federal holiday. E. Site Posting & Notification Requirements: Applicant shall notify in writing to all contractors requiring compliance with the above restrictions and shall post the name and 24-hour contact phone number for reporting of issues consistent with the requirements of Section 6.2.10(5) of the Specific Plan. An advance notice providing the 24-hour contact information for this site shall be mailed to all tenants and property owner within a 1,000-foot radius at least 30 days prior to the start of each of the three major construction phases of the project as identified in the Specific Plan. 6.2.96.2.10 Maintenance and Ownership Maintenance of private parking area aisles, parking area circulation, and common landscape areas will be the responsibility of a commercial or business association (or other private mechanism) to be formed within the Specific Plan area. Detailed Covenants, Conditions and Restrictions (CC&Rs) and/or Reciprocal Easement Agreements (REAs) will outline maintenance areas and establish obligations for ongoing maintenance and operations. The private maintenance association(s) shall be responsible for private driveways, parking, open space areas, programming within open space areas, common area signage, landscaping, irrigation, common areas, on-site domestic water, sanitary sewers, storm drains, water quality features (BMPs), and other responsibilities as necessary. Generally, facilities dedicated to public agencies will be maintained by that agency, while private facilities will be maintained by property owners or a maintenance district. Table 6-3, Financing, Ownership, and Maintenance outlines the anticipated program. 6.2.106.2.11 Vacant Lots, Construction, and Ongoing Maintenance All portions of the Specific Plan area are subject to the following operational standards: 1. Any portions of the Specific Plan area under active construction, including demolition, grading and excavation, and above-ground building activities, shall be maintained in a visually attractive manner with the following criteria, including: a. Fencing. The owner, beneficiary or trustee shall cause to be installed a minimum six foot (6') high chain-link fence adjacent to the property boundaries, or other alternative fencing acceptable to the chief building official or code enforcement manager that is adequate to protect the public health, and welfare, unless the city officials determine that the installation of such fencing will be detrimental to the public safety and welfare.     City Council 25 – 93 10/15/2024 Resolution No. 2024-XXX Page 1 of 8 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING VESTING TENTATIVE TRACT MAP NO. 2023-01 (COUNTY MAP NO. 19272), AS CONDITIONED, FOR A MIXED-USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT THE 41-ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. Steven Oh, with RCR Bristol, LLC (“Applicant”), on behalf of Greenville Ranch LLC, BSG West Bristol LLC, and MCG Bristol West LLC (“Property Owners”), is requesting approval of Vesting Tentative Tract Map (“TTM”) No. 2023-01 to facilitate the construction of a mixed-use development (“Project”), known as the Related Bristol Specific Plan Project, at 3600 Bristol Street (“Project Site”). B. The Project entails, among other things, (1) demolition of the existing sixteen (16) structures on the Project Site; (2) the establishment of a new Related Bristol Specific Plan (SP No. 5) and a change of zone for the Project Site to the new Related Bristol Specific Plan (SP No. 5) designation; (3) redevelopment of the Project Site into 3,750 residential units, up to 350,000 square feet of co mmercial space, 250 hotel rooms, and 200 senior care units, including 6,520 onsite parking spaces, and 13.1 acres of onsite open space; and (4) approval of Vesting Tentative Tract Map (“VTTM”) No. 2023-01. C. The Project Site has a General Plan land use designation of District Center High (DC-5) and is located within the General Commercial (C2) zoning designation in the general northern portion of the Project Site and within the Commercial Residential (CR) zoning designation in the general southern portion of the Project Site. The City Council is considering the recommendation of approval of the adoption of an Amendment Application No. 2023-03 to establish the Related California Specific Plan (SP No. 5) and a Zone Change for the Project Site via a separate resolution on October 1, 2024. D. Subdivision requests are governed by Chapter 34 and Chapter 41 of the Santa Ana Municipal Code (“SAMC”) and the California Subdivision Map Act (“SMA”).     City Council 25 – 94 10/15/2024 Resolution No. 2024-XXX Page 2 of 8 E. Pursuant to Section 34-127 of the SAMC, approval of a VTTM application is required for projects proposing to create four or more parcels by the Planning Commission. F. On August 12, 2024, the Planning Commission of the City of Santa Ana held a duly-noticed public hearing on VTTM No. 2023-01. G. On September 17, 2024, the City Council of the City of Santa Ana held a duly-noticed public hearing on VTTM No. 2023-01, after which the item was continued to the regularly-scheduled City Council meeting of October 1, 2024. H. The City Council of the City of Santa Ana determines that the following findings, in accordance with Section 66473.5 and 66474 of the SMA and Section 34-127 of the SAMC, which must be established in order to approve VTTM No. 2023-01, have been established: 1. The proposed project and its design and improvements are consistent with the General Plan land use designation and are otherwise consistent with all other Elements of the General Plan. The Project and its design and improvements are consistent with the General Plan land use designation of District Center – High (DC-5), which allows a maximum floor area ratio of 5.0 and up to 125 dwelling units per acre. In addition, the project supports several goals and policies of the General Plan. Specifically, the project is consistent with General Plan Land Use Element (LU) Goal 1, which encourages projects that improve quality of life and respects the existing community. Policy LU-1.2 supports innovative development policies to expand homeownership opportunities at all income levels. Policy LU-4.7 encourages the development of mixed-income developments with mixed housing types to create inclusive communities and economically diverse neighborhoods. Lastly Policy HE-2.5 of the Housing Element supports diverse types, prices, and sizes of housing. 2. The proposed project conforms to all applicable requirements of the zoning and subdivision codes as well as other applicable City ordinances. The project is consistent with the development standards specified within the project’s proposed Specific Plan (SP No. 5), including land use, height, minimum development site area, building frontages, publicly accessible open space, private/common open space, building setbacks, and parking and access. Further, the access and egress for the Project has been thoroughly review by the Public Works Agency for compliance with all applicable development standards.     City Council 25 – 95 10/15/2024 Resolution No. 2024-XXX Page 3 of 8 3. The project site is physically suitable for the type and density of the proposed project. There are no physical constraints on the site that would preclude development. The proposed site consists of approximately 41 acres of land and is physically suitable for the proposed development. The lot size, density, width, and lot coverage are consistent with the existing surrounding properties in the neighborhood and with proposed Specific Plan (SP No. 5) development standards. 4. The design and improvements of the proposed project will not cause substantial environmental damage or substantially and avoidably injure to fish or wildlife of their habitat. The design and improvements of the proposed project will not cause substantial environmental damage or substantially and avoidably injure fish and wildlife or their habitat. The project is located in an urbanized area, and there are no known fish or wildlife populations existing on the project site. Therefore, the proposed subdivision will not cause any substantial environmental damage or substantially and avoidably injure fish and wildlife or their habitat. 5. The design or improvements of the proposed project will not cause serious public health problems. The design or improvements of the proposed project will not cause serious health problems. The subdivision will not have any detrimental effects upon the general public. The property will include necessary utilities and infrastructure improvements as required by the SAMC and SMA. 6. The design or improvements of the proposed project will not conflict with easements necessary for public access through or use, of property within the proposed project. The design and improvements of the project will not conflict with easements necessary for public access or use of the property within the proposed project. In addition, the CC&Rs will ensure reciprocal access rights and maintenance agreements between properties. Section 2. The City prepared a Draft Supplemental Environmental Impact Report (“SEIR”) that analyzed the Project’s environmental impacts in accord with the California Environmental Quality Act (Public Resources Code, §§ 21000 et seq., “CEQA”), the regulations promulgated thereunder (14 Cal. Code of Regulations, §§ 15000 et seq., the “CEQA Guidelines”), and the City’s Local CEQA Guidelines. The Draft SEIR was made available for public review for 45 days between July 6, 2023 and     City Council 25 – 96 10/15/2024 Resolution No. 2024-XXX Page 4 of 8 August 21, 2023. The document was made available online at the City of Santa Ana website and available for review at City Hall and the City of Santa Ana Public Library in hard copy form. In response to comments received on the Draft SEIR, t he City prepared a Final SEIR and released it to the public on August 1, 2024. The Final SEIR in the City Council Resolution for FEIR No. 2020029087 is incorporated herein by reference. The City Council Resolution for FEIR No. 2020029087 recommends certification of the Final SEIR, adoption of findings under CEQA, and adoption of the Mitigation Monitoring and Reporting Program and the Statement of Overriding Considerations, and among other things, properly assesses the environmental impact of the Project in accordance with CEQA. This Resolution incorporates by reference the environmental findings and analysis set forth in the City Council Resolution for FEIR No. 2020029087 as if fully set forth herein. Section 3. The City Council of the City of Santa Ana, after conducting the public hearing, hereby approves VTTM No. 2023-01, as conditioned in Exhibit A, attached hereto and incorporated herein for the Project at the Project Site, and as illustrated and attached hereto and incorporated herein as Exhibit B. This decision is based upon the evidence submitted at the above said hearing, which includes, but is not limited to: The Request for City Council Staff Report dated September 17, 2024 and October 1, 2024, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. Section 4. This Resolution shall not be effective unless and until the City Council Resolution for FEIR No. 2020029087, the City Council Ordinance for Development Agreement No. 2023-02, the City Council Ordinance for Amendment Application No. 2023-03, and the City Council Resolution to overrule of Orange County John Wayne Airport Land Use Commission’s determination of inconsistency for the project are adopted and become effective. If said resolutions and ordinances are for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, or otherwise do not go into effect for any reason, then this Resolution shall be null and void and have no further force and effect. Section 5. The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at Santa Ana City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. The Planning Manager is the custodian of records for the record of proceedings. Section 6. Pursuant to Government Code Section 66020, the Applicant may protest the imposition of fees, dedications, reservations, or other exactions imposed on this development project by taking the necessary steps and following the procedures established by Sections 66020 through 66022 of the California Government Code. Section 7. The Applicant shall indemnify, protect, defend and hold the City and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers, and instrumentalities thereof, harmless fro m any and all claims, demands, lawsuits, writs of mandamus, and other and proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitratio ns, mediations, and such     City Council 25 – 97 10/15/2024 Resolution No. 2024-XXX Page 5 of 8 other procedures), judgments, orders, and decisions (collectively “Actions”), brought against the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City) for or concerning the P roject, whether such Actions are brought under the Ralph M. Brown Act, California Environmental Quality Act, the Planning and Zoning Law, the Subdivision Map Act, Code of Civil Procedure sections 1085 or 1094.5, or any other federal, state or local constitution, statute, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve the legal counsel providin g the City’s defense, and that Applicant shall reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the Applicant of any Action brought and City shall cooperat e with Applicant in the defense of the Action. Section 8. If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The Planning Commission of the City of Santa Ana hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. ADOPTED this 1st day of October, 2024. _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers:     City Council 25 – 98 10/15/2024 Resolution No. 2024-XXX Page 6 of 8 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2024-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on October 1, 2024. Date: ________________ ____________________________________ Jennifer L. Hall City Clerk City of Santa Ana     City Council 25 – 99 10/15/2024 Resolution No. 2024-XXX Page 7 of 8 Exhibit A Conditions for Approval for Vesting Tentative Tract Map No. 2023-01     City Council 25 – 100 10/15/2024 Exhibit A to Exhibit 5 – Conditions of Approval for VTTM No. 2023-01 Page 1 of 10 A Vesting Tentative Tract Map (VTTM No. 2023-01) has been processed concurrently with this Specific Plan. The VTTM will create the basis for the legal lots for each development Block, rights-of-way dedications, and landscape lots as well as airspace lots for parking structures. In addition, the VTTM includes a table of anticipated airspace lots to define vertical volumes specific to use and/or to define separate interests. So long as the final mapping does not include more lots than anticipated determined across the Specific Plan area, a finding of substantial conformance can be made. See Appendix D of VTTM No. 2023-01 for a table of anticipated airspace lotting. In accordance with the subdivision map, the owner shall be subject to the following standards and conditions: 1. Record all legal documents for street dedications along Bristol Street, Plaza Drive, MacArthur Boulevards, Sunflower Avenue, Callens Commons, and all other interior streets/drive aisles that intersect with public streets in a form agreeable to the City of Santa Ana. 2. Comply with all applicable recommendations as identified by the Traffic Circulation Analysis (TCA) dated June 28, 2023. 3. Complete an approved preliminary Water Quality Management Plan (WQMP) approved by the Public Works Agency. 4. Obtain an approval from Republic Services and the City on trash circulation and collection. 5. Public improvements shall be completed in phases. Timing of improvements shall be as described in condition titled “Timing of Improvements and Project Phasing” below. 6. Water Main. Owner shall construct, at their sole expense, new public water mains, sized in accordance with hydraulic recommendations approved by the Water Resources Manager on Plaza Drive between MacArthur and Callens Commons. Owner shall construct, at their sole expense, new public water main within the Property in Bristol Paseo between W. MacArthur Boulevard and Sunflower Avenue and Callens Common between Plaza Drive and Bristol Street as necessary to supply the project and as shown on the Vesting Tentative Tract Map. 7. Sanitary Sewers. Owner shall construct, at their sole expense, new connections and public sanitary sewer on Sunflower Avenue to convey project wastewater to a new Orange County Sanitation District manhole and trunk lines as required and allowed by Orange County Sanitation District. 8. Public Street Lights: Owner shall construct, at their sole expense, new public streetlights, including underground conduit and wiring, immediately along the     City Council 25 – 101 10/15/2024 Exhibit A to Exhibit 5 – Conditions of Approval for VTTM No. 2023-01 Page 2 of 10 Project’s frontage on the west side of Bristol Street between Sunflower Avenue and MacArthur Boulevard, along the north side of Sunflower Avenue between Bristol Street and western edge of the property, along the south side of MacArthur Boulevard between Plaza Drive and Bristol Street, and along the east side of Plaza Drive immediately along the Project frontage. Such new public street lights shall be constructed in a phased manner to correspond to the phasing of the Project and consistent with the phasing of the public street improvements. 9. Street Medians. As specified on the Vesting Tentative Tract Map, Owner shall modify, at their sole expense, the public street medians along Bristol Street between Sunflower Avenue and MacArthur Blvd, along Sunflower Avenue between Bristol Street and the western edge of the Property, along Plaza Drive between MacArthur and Callens Common, and construct new medians on MacArthur Boulevard between Plaza Drive and Bristol Street. Medians shall be constructed in a phased manner to correspond to the phasing of the Project and consistent with the phasing of the public street improvements. 10. Bike Lanes. Owner shall, at their sole expense, stripe Class II buffered bike lanes along the project’s frontage on the west side of Bristol Street between Sunflower Avenue and MacArthur Boulevard, along the north side of Sunflower Avenue between Bristol Street and western edge of the property, along the south side of MacArthur Boulevard between Plaza Drive and Bristol Street as shown on the Vesting Tentative Tract Map. Bike lanes shall be installed in a phased manner to correspond to the phasing of the Project and consistent with the phasing of the public street improvements. 11. Sidewalks. Owner shall reconstruct, at their sole expense, the sidewalks immediately along the Project’s frontage on the west side of Bristol Street between Sunflower Avenue and MacArthur Boulevard, along Sunflower Avenue between Bristol Street and western edge of the property, along MacArthur Boulevard between Plaza Drive and Bristol Street, and along the east side of Plaza Drive immediately along the Project frontage, as shown on the Vesting Tentative Tract Map. Sidewalks shall be installed in a phased manner to correspond to the phasing of the Project and consistent with the phasing of the public street improvements. 12. Street Improvements. Owner shall construct, at their sole expense, new curb and gutter along the project’s frontage on the west side of Bristol Street between Sunflower Avenue and MacArthur Boulevard, along the north side of Sunflower Avenue between Bristol Street and western edge of the property, along the south side of MacArthur Boulevard between Plaza Drive and Bristol Street, and along the east side of Plaza Drive immediately along the Project frontage, as shown on the Vesting Tentative Tract Map. Curb and gutter shall be installed in a phased manner to correspond to the phasing of the Project and consistent with the phasing of the public street improvements. Owner shall complete full depth street trench restoration with all utility trench work     City Council 25 – 102 10/15/2024 Exhibit A to Exhibit 5 – Conditions of Approval for VTTM No. 2023-01 Page 3 of 10 per standard plans or approved street improvement plans. Owner shall apply slurry seal with REAS Type II slurry along the project’s frontage to mitigate roadway damages due to construction and repair any major street defects twice during project buildout. Additionally, Owner shall perform full depth street restoration from the new curb and gutter to the edge of the first vehicle lane line (to fully include the vehicle lane closest to curb) along the project frontage and perform a 3” grind and overlay of the following street limits (inclusive of all intersections): a. Bristol Street: Southbound lanes between MacArthur Boulevard and Sunflower Avenue b. Sunflower Avenue: Westbound lanes between Bristol Street and westerly property boundary c. MacArthur Boulevard: Eastbound lanes between Plaza Drive and Bristol Street d. Plaza Drive: Northbound lanes immediately along Project frontage Timing of improvements shall be as described in condition titled “Timing of Improvements and Project Phasing” below. 13. New and Modified Traffic Signals. Owner shall construct or modify traffic signals immediately surrounding the project boundaries, at their sole expense, as follows: a. Bristol Street at MacArthur Boulevard. Modify existing traffic signal to accommodate the intersection improvements. Remove and salvage existing impacted traffic signal poles and replace with new traffic signal poles to standard. Install new City approved controller and cabinet. Install video detection camera system for entire intersection. Install accessible pedestrian system (“APS”) for entire intersection. Install new CCTV camera per City specifications and any associated appurtenances as conceptually illustrated in Exhibit A, attached. b. Bristol Street at Callens Common. Modify existing traffic signal to accommodate the intersection improvements. Remove and salvage existing impacted traffic signal poles and replace with new traffic signal poles to standard. Install new City approved controller and cabinet. Install video detection camera system for entire intersection. Install APS for entire intersection. Install new CCTV camera per City specifications and any associated appurtenances as conceptually illustrated in Exhibit B, attached. c. Bristol Street at Sunflower Avenue. Modify existing traffic signal to accommodate the intersection improvements. Remove and salvage existing impacted traffic signal poles and replace with new traffic signal poles to standard. Install new City approved controller and cabinet. Install     City Council 25 – 103 10/15/2024 Exhibit A to Exhibit 5 – Conditions of Approval for VTTM No. 2023-01 Page 4 of 10 video detection camera system for entire intersection. Install APS for entire intersection. Install new CCTV camera per City specifications and any associated appurtenances as conceptually illustrated in Exhibit C, attached. d. MacArthur Boulevard at Plaza Drive. Modify existing traffic signal to accommodate the intersection improvements. Remove and salvage existing impacted traffic signal poles and replace with new traffic signal poles to standard. Install new City approved controller and cabinet. Install video detection camera system for entire intersection. Install APS for entire intersection. Install new CCTV camera per City specifications and any associated appurtenances as conceptually illustrated in Exhibit D, attached. e. Plaza Drive at Callens Common. Install new traffic signal including traffic signal poles, controller cabinet, meter pedestal, conduit, wiring, video detection system, APS, CCTV camera per City specifications, emergency vehicle preemption, signage, and fiber optic communication system to connect to City of Santa Ana traffic signal network and any associated appurtenances as conceptually illustrated in Exhibit E, attached. f. Bristol Street at Existing Driveway. Install new traffic signal including traffic signal poles, controller cabinet, meter pedestal, conduit, wiring, video detection system, APS, CCTV camera per City specifications, emergency vehicle preemption, signage, and fiber optic communication system to connect to City of Santa Ana traffic signal network and any associated appurtenances as conceptually illustrated in Exhibit F, attached. g. Sunflower Avenue at Proposed Driveway. Subject to the improvements/realignment of South Coast Plaza driveway and the coordination with the City of Costa Mesa, Install install new traffic signal including traffic signal poles, controller cabinet, meter pedestal, conduit, wiring, video detection system, APS, CCTV camera per City specifications, emergency vehicle preemption, signage, and fiber optic communication system to connect to City of Santa Ana traffic signal network and any associated appurtenances as conceptually illustrated in Exhibit G, attached of the approved traffic study. Modified by City Council during October 1, 2024 meeting. 14. Timing of Improvements and Project Phasing. The Development is proposed to be constructed in 3 consecutive phases as shown on Figure 6-2 (Conceptual Phasing Plan) of the Specific Plan. Construction and completion of all public improvements described shall commence and be completed in a phased manner to correspond to the phasing of the Project as follows: a. Phase I – Southerly half of project (south of proposed Callens Common). i. Prior to issuance of building permit for the first Implementing Project on Phase I, Owner shall: 1. Submit public improvement plans and a deposit/bond for all public improvements on Sunflower Avenue, between Bristol Street and western edge of the property, and Bristol Street between Sunflower Avenue and Callens Common.     City Council 25 – 104 10/15/2024 Exhibit A to Exhibit 5 – Conditions of Approval for VTTM No. 2023-01 Page 5 of 10 ii. Prior to issuance of final Certificate of Occupancy of 50% or more of the residential units allowed for Phase I, or any final Certificate of Occupancy on Phase II or III, Owner shall: 1. Complete construction of sewer, medians, curb & gutters, sidewalk and street lights on Sunflower Avenue, between Bristol Street and western edge of the property, and Bristol Street between Sunflower Avenue and Callens Common. 2. Complete construction of traffic signal improvements on Sunflower Avenue and Bristol Street between Sunflower and Callens Common inclusive of the intersection of Bristol/Sunflower and Bristol/Callens Common. iii. Prior to issuance of final Certificate of Occupancy for the final Implementing Project on Phase I or any final Certificate of Occupancy on Phase II or III, Owner shall: 1. Upon completion of utilities, and street improvements, Owner shall slurry seal with REAS Type II slurry and stripe, including Class II bike lane, westbound lanes on Sunflower Avenue between Bristol Street and western edge of the property and southbound lanes on Bristol from Callens Common to Sunflower Avenue. b. Phase II – Northeast quadrant of project (north of proposed Callens Common). i. Prior to issuance of building permit for the first Implementing Project on Phase II, Owner shall: 1. Submit public improvement plans and a deposit/bond for all public improvements on Bristol Street from Callens Commons to MacArthur Boulevard and on MacArthur Boulevard from Bristol Street to proposed Private Drive (Bristol Paseo). ii. Prior to issuance of final Certificate of Occupancy for the second Implementing Project on Phase II, or any Certificate of Occupancy on Phase III, Owner shall: 1. Complete construction of medians, bike lanes, curb & gutters, sidewalk and street lights on Bristol Street between Callens Common and MacArthur Boulevard as well as on MacArthur Boulevard from Bristol Street to Private Drive (Bristol Paseo). 2. Complete construction of traffic signal improvements at Bristol Street and MacArthur Boulevard intersection. iii. Prior to issuance of final Certificate of Occupancy for the final Implementing Project on Phase II, or any final Certificate of Occupancy on Phase III, Owner shall: 1. Upon completion of utilities, and street improvements, Owner     City Council 25 – 105 10/15/2024 Exhibit A to Exhibit 5 – Conditions of Approval for VTTM No. 2023-01 Page 6 of 10 shall slurry seal with REAS Type II slurry and stripe including Class II bike lanes, southbound lanes on Bristol Street between Callens Common and MacArthur Boulevard and eastbound lanes on MacArthur Boulevard between Bristol Street and Private Drive (Bristol Paseo). 2. Repair any pavement damaged or worn from construction activities on Sunflower Avenue, Bristol Street, MacArthur Boulevard or Plaza Drive. c. Phase III – Northwest quadrant of the project (north of Callens Common) i. Prior to issuance of building permit for the first Implementing Project on Phase III, Owner shall: 1. Submit public improvement plans and a deposit/bond for all public improvements on MacArthur Boulevard between Private Drive (Bristol Paseo) and Plaza Drive and on Plaza Drive from MacArthur Boulevard to southerly project limits. ii. Prior to issuance of final Certificate of Occupancy of 50% or more of the residential units allowed for Phase III, Owner shall: 1. Complete construction of water main, medians, bike lanes, curb & gutters, sidewalk and street lights on MacArthur Boulevard between Private Drive (Bristol Paseo) and Plaza Drive and on Plaza Drive from MacArthur Boulevard to southerly project limits. 2. Complete construction of remaining traffic signal improvements. iii. Prior to issuance of final Certificate of Occupancy for the final Implementing Project on Phase III, Owner shall: 1. Repair any pavement damaged or worn from construction activities on streets fronting project limits. 2. If Phase III does not receive a building permit for its first Implementing Project within 3 years of the final Certificate of Occupancy for the final Implementing Project in Phase II, or if the building permit for any Implementing Project in Phase III is not issued within 3 years of the final Certificate of Occupancy of the prior Implementing Project in Phase III, Owner must proceed to complete final street improvements consisting of full depth street restoration from the new curb and gutter to the edge of the first vehicle lane line along the project frontage and 3” grind and overlay of the half streets fronting the project limits (inclusive of all intersections), including restriping with Class II bike lanes on Sunflower Avenue and Bristol Street. a. If Owner completes these final street improvements because Phase III did not receive a building permit for     City Council 25 – 106 10/15/2024 Exhibit A to Exhibit 5 – Conditions of Approval for VTTM No. 2023-01 Page 7 of 10 the first Implementing Project within 3 years of the final Certificate of Occupancy for the final Implementing Project on Phase II, and Owner proceeds to complete Phase III at a future date, or if the building permit for an Implementing Project in Phase III was not issued within 3 years of the final Certificate of Occupancy of the prior Implementing Project in Phase III, then prior to issuance of final Certificate of Occupancy for the final Implementing Project on Phase III, Owner shall complete 3” grind and overlay of the half streets fronting the project limits (inclusive of all intersections), including restriping with Class II bike lanes on MacArthur Boulevard. b. Otherwise, prior to issuance of final Certificate of Occupancy for the final Implementing Project on Phase III, Owner shall complete full depth street restoration from the new curb and gutter to the edge of the first vehicle lane line along the project frontage and 3” grind and overlay of the half streets fronting the project limits (inclusive of all intersections), including restriping with Class II bike lanes on MacArthur Boulevard. d. Public improvements constructed in Phases shall be designed to accommodate appropriate transitions between Phases in a manner that ensures the safety of the traveling public. Temporary improvements shall be designed and built in accordance with all City standards. Detailed engineered plans for all improvements must be submitted to the Public Works Agency for review and approval. As part of the project’s phasing, the following will apply: i. Maintain ADA pedestrian paths between each Project phase (as contemplated by the Development Approvals) throughout the development project and along the perimeter public streets of the project. ii. Maintain bikeway connectivity between each Project phase (as contemplated by the Development Approvals) throughout the development project and along the perimeter public streets of the project. 15. Traffic Signal Fair Share: Owner shall contribute a fair share contribution for the following traffic signal projects: a. Flower Street at MacArthur Boulevard. i. Related Bristol Proportionate Share: 17.99%. ii. Modify traffic signal to add left-turn signal for the NB and SB directions including new traffic signal poles, controller cabinet, conduit, wiring, pedestrian & bike detection, signage, fiber optic communication system.     City Council 25 – 107 10/15/2024 Exhibit A to Exhibit 5 – Conditions of Approval for VTTM No. 2023-01 Page 8 of 10 iii. Timing of Payment: Payment to be made to the City upon issuance of building permits for first development project for southerly Phase (Phase I) of the Project. b. Intersection of Fairview Street at Segerstrom Avenue i. Restripe to provide an exclusive WB right turn lane and eliminate the existing street parking. ii. Owner Proportionate Share: 2.51%. iii. Timing of Payment: Payment to be made to the City upon issuance of building permits for first development project for northerly Phase (Phase II) of the Project. c. Intersection of Bristol Street at Segerstrom Avenue i. Restripe to provide exclusive NB right turn lane ii. Owner Proportionate Share: 6.70%. iii. Timing of Payment: Payment to be made to the City upon issuance of building permits for first development project for northerly Phase (Phase II) of the Project. d. Intersection of Main Street and MacArthur Boulevard i. Owner Proportionate Share: 15.65%. ii. Modify the traffic signal to provide NB and SB right-turn overlap phasing. iii. Timing of Payment: Payment to be made to the City upon issuance of building permits for first development project for northerly Phase (Phase II) of the Project. e. SR-73 NB Off Ramp at Bear Street i. Related Bristol Proportionate Share: 6.31%. ii. Scope: Restripe the NB off-ramp to convert the existing left-turn lane to a shared left/right lane. iii. Timing of Payment: Payment to be to the City prior to issuance of building permits for the first development project in Phase III (last phase) of the Project. f. Flower Street at Segerstrom Avenue/Dyer Road i. Related Bristol Proportionate Share: 4.10%. ii. Scope: Modify traffic signal to add left-turn signal for the NB and SB directions including new traffic signal poles, controller cabinet, conduit, wiring, pedestrian & bike detection, signage, fiber optic communication system. iii. Timing of Payment: Payment to be to the City prior to issuance of building permits for the first development project in Phase III (last phase) of the Project. 16. Plans & Standards. All public improvements will require engineered plans to be approved by the Public Works Agency and permits issued for such improvements. Improvements will be in conformance with City standards, rules and regulations in place at time of plan approvals. 17. Right of Way Maintenance Agreement. Owner shall enter into a Right of Way     City Council 25 – 108 10/15/2024 Exhibit A to Exhibit 5 – Conditions of Approval for VTTM No. 2023-01 Page 9 of 10 maintenance agreement, conforming to the City’s standard Right of Way maintenance agreement. Through the agreement, Owner agrees to maintain the new public sidewalks, parkways, irrigation, landscaping, trees, furnishings, waste receptacles, weed abatement, graffiti removal and vandalism, specialty pavement, and specialty lighting above and beyond standard street lights along the Project’s frontage on Bristol Street, Sunflower Avenue, MacArthur Boulevard and Plaza Drive. Owner may elect to, but is not obligated to, install specialty lighting above and beyond standard street lights along the Project’s frontage on Bristol Street, Sunflower Avenue, MacArthur Boulevard and Plaza Drive. If Owner installs standard street lights, City shall operate and maintain same at City’s cost. If Owner installs specialty lighting, Owner shall operate and maintain same at Owner’s cost. The Right of Way maintenance agreement shall not obligate Owner to maintain any street medians, street signals, street signs, nor to remove City’s obligation to provide police and public safety monitoring and/or enforcement on the public sidewalks and medians. 18. Impact Fees. Prior to receiving building permits for each individual building, Developer shall pay all development impact fees associated with each building that is the subject of said building permit. 19. Public Improvement Guarantee Bonds/Deposit. Prior to receiving building permits for the first Implementing Project on each Phase, Developer shall submit to the City either a cash deposit or public improvements agreement and bond in the amount of the cost of public improvements per each Phase of the project. The total amount will be in accordance with the Developer’s engineer’s cost estimate and approved by the Public Works Agency. The City will release deposit and/or bond as Owner completes related improvements to the City’s satisfaction. Additional, ongoing standards for the required subdivision include: 1. Any amendment to this tentative tract map must be submitted to the Planning Division and Public Works Agency for review. At that time, staff will determine if administrative relief is available or if the tentative tract map must be amended. 2. The project shall comply with all applicable mitigation measures as identified by the Mitigation Monitoring and Reporting Program of the Supplemental Environmental Impact Report (EIR) for the Related Bristol Specific Plan (SCH No. 2020029087). 3. The Applicant must submit Covenants, Conditions and Restrictions (CC&Rs) for the Project to the Planning Division for review and approval prior to the Final Map being recorded for any portion of phase of the Specific Plan area.     City Council 25 – 109 10/15/2024 Exhibit A to Exhibit 5 – Conditions of Approval for VTTM No. 2023-01 Page 10 of 10 4. The Final Map must be approved and recorded prior to issuance of Certificate of Occupancy or permit finals for any building or structure on any phased final map portion of the subdivision area. 5. The Final Map and all improvements required to be made or installed by the subdivider must be in accordance with the design standards and specifications of the Santa Ana Municipal Code and the requirements of the State Subdivision Map Act. 6. Two copies of the recorded Final Map and CC&Rs shall be submitted to the Planning Division, Building Division, Public Works Agency and Orange County Fire Authority (OCFA) within 10 days of recordation. 7. A “Notice of Airport in Vicinity” shall be included in all lease/rental agreements, and the applicant shall post outdoor signage informing the public of the presence of operating aircraft, which demonstrates further compliance with the Orange County/John Wayne Airport Environs Land Use Plan and to minimize potential future noise complaints. 8. The applicant shall submit a construction phasing plan for each development within the Specific Plan area prior to the issuance of building permits for any grading, excavation, or above-ground construction. Said plan shall be accompanied by a site plan illustrating any phasing, temporary closures, construction material and equipment staging areas, construction hours, and other information as requested by the City for the benefit of understanding any temporary impacts resulting from construction activities. 9. The applicant shall record, as determined to be necessary, an avigation easement with the City of Santa Ana and the County of Orange in a template and form agreeable to the City of Santa Ana, the County of Orange, and the applicant, prior to issuance of building permits for above-ground construction. 10. The owner shall record one or more open space easements against the Property for the benefit of the City concurrent with the recordation of the subdivision maps that implement a given Project Phase or Development phase, as contemplated by the Project Approvals. Such easements shall not be retired until the property is no longer zoned by the Specific Plan, or zoned or used for residential purposes.     City Council 25 – 110 10/15/2024 Resolution No. 2024-XXX Page 8 of 8 Exhibit B Vesting Tentative Tract Map No. 2023-01     City Council 25 – 111 10/15/2024     City Council 25 – 112 10/15/2024     City Council 25 – 113 10/15/2024     City Council 25 – 114 10/15/2024     City Council 25 – 115 10/15/2024     City Council 25 – 116 10/15/2024     City Council 25 – 117 10/15/2024     City Council 25 – 118 10/15/2024     City Council 25 – 119 10/15/2024     City Council 25 – 120 10/15/2024     City Council 25 – 121 10/15/2024