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PREP Billing Option <br /> Due to the timeframe provided, we have determined that there was insufficient time to fully evaluate the <br /> requirements and formulate comprehensive questions to address this optional section of the RFP. <br /> Consequently,we were unable to fully consider and respond to this portion. <br /> We have however, reviewed the requirements that are outlined in this RFP and are confident that Accela <br /> Civic Platform can meet a significant portion of the requirements highly effectively. Other requirements <br /> appear to be less clear and we would need additional information to accurately determine the ability to <br /> fulfill them. <br /> For the purposes of this proposal,we believe that Civic Platform Licensing and Case Management Module <br /> is an effective software platform for Licensing/Registration,Renewal and Review Checklist type processes. <br /> Additionally,the Mobile App supports the functionality desired for field staff. <br /> The integration requirements of the PREP Billing item align greatly with those of the remainder of this RFP, <br /> so we would anticipate being able to meet this requirement without exception for any software that has an <br /> API that would allow the integration with Accela. <br /> It is important to point out that Accela's Civic Platform is not a true Financial System software, so <br /> collections type processing can be more complex to implement and will require more in-depth analysis <br /> work with subject matter experts in order to ascertain any potential gaps between ability and need for this <br /> type of functionality. <br /> Assuming that further in-depth analysis identifies Civic Platform as a good choice for this process we would <br /> Propose the following: <br /> • A PREP Application Record with the following components <br /> o Custom Fields implementation to track jurisdiction specific data <br /> o Fee Schedule to manage PREP specific fees <br /> o An Inspection/Checklist implementation to allow field staff to easily assess locations <br /> o Workflow implementation that allows for notifications where appropriate and renewal <br /> preparations <br /> o Action(custom field change, workflow update, inspection result, etc) driven notifications <br /> to property owners, applicants and/or city staff as appropriate. <br /> • A PREP Renewal record that links to the application and tracks renewal status in real time. <br /> Tentative level of effort on this implementation would be between 150 and 200 hours. <br /> Tentative cost of$22,500 to$30,000. <br /> Page I43 <br />