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Docusign Envelope ID:8530CBCD-5AA1-4E36-B236-387775C6289D <br /> Santa Ana Public Library <br /> ZIP 24-73 Santa Ana Public Library <br /> 2024-2025 ZIP24-73 <br /> Page 4 of 29 <br /> D. Narrative and Financial Reports <br /> 1. The Grantee shall be responsible for submission of interim and final narrative and <br /> financial reports on the progress and activities of the project, to the California <br /> State Library, using the sample report documents provided by the California <br /> State Library. <br /> 2. All the reports must be current, include all required sections and documents, and <br /> must be approved by the Grant Monitor before any payment request can be <br /> processed. Failure to comply with the specified reporting requirements may be <br /> considered a breach of this Agreement and result in the termination of the <br /> Agreement or rejection of the payment request and/or forfeiture by the Grantee <br /> of claims for costs incurred that might otherwise have been eligible for grant <br /> funding. Any problems or delays must be reported immediately to the Grant <br /> Monitor, The financial reports shall reflect the expenditures made by the <br /> Grantee under the Agreement and may be incorporated into the same <br /> reporting structure as the narrative reports. <br /> 3. The reports shall be submitted by the following dates: <br /> Reporting Period Report Due Date <br /> July 01, 2024- 151 Financial and Mid Project Program January 31, 2025 <br /> December 31, Narrative Report Due <br /> 2024 <br /> January 01,2025- 2nd Financial Report Due May 31, 2025 <br /> April 30, 2025 <br /> July 01, 2024- Final Financial Report, Expenditure Detail September 31, <br /> August 31, 2025 Report and Final Program Narrative Report 2025 <br /> Due <br /> 4. Failure to submit timely reports with the appropriate documentation by the due <br /> date may result in rejection of the payment request and/or forfeiture by the <br /> Grantee of claims for costs incurred that might otherwise have been eligible for <br /> grant funding. <br /> 5. The Grantee agrees to maintain records and supporting documentation <br /> pertaining to the performance of this grant, subject to possible audit for a <br /> minimum of five (5) years after final payment date or grant term end date, <br /> whichever is later. Please refer to Exhibit A, Terms and Conditions for more <br /> information. <br /> 6. In addition to the foregoing, the Grantee shall submit to the State Library such <br /> periodic reports, updates, documents and any information as deem necessary <br /> by the State Library to monitor compliance and/or perform program <br />