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Park, Recreation and Community Services Agency <br />www.santa-ana.org/parks <br />Item # 19 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />December 17, 2024 <br />TOPIC: Agreement with CivicPlus, LLC For Recreation Software <br />AGENDA TITLE <br />Agreement with CivicPlus, LLC for the use of CivicRec Recreation Registration <br />Software (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with CivicPlus for use of their <br />recreation software beginning December 1, 2024 through December 16, 2025, with an <br />option to extend for an additional year, for a total agreement amount not to exceed <br />$50,000 (Agreement No. A-2024-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The Parks, Recreation, and Community Services Agency (PRCSA) utilizes a software <br />application to process recreational class registrations and facility reservations for its <br />athletic fields, recreation centers, and senior centers. PRCSA has been utilizing <br />CivicPlus since December of 2017 after conducting a competitive Request for Proposals <br />(RFP) process. <br />PRCSA's most recent agreement with Civic Plus, LLC was from December 1, 2022 <br />through November 30, 2024. PRCSA recommends continuing to use the software <br />offered by CivicPlus from December 1, 2024 through December 16, 2025 and to have <br />an option to extend the agreement an additional year through December 16, 2026. <br />Due to the previous agreement, awarding the proposed agreement would exceed the <br />City Manager's award authority for a fiscal year. Therefore, PRCSA is requesting City <br />Council approval to maintain continuity of services for residents with the current <br />recreation -based software offered by CivicPlus. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />