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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 21 <br />zr City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />December 17, 2024 <br />TOPIC: Emergency On -Call Water and Sewer Clean Up Services <br />AGENDA TITLE <br />Agreements with Houston & Harris PCS, Inc., T.E. Roberts, Inc., and Paulus <br />Engineering, Inc. for Emergency On -Call Water and Sewer Clean Up Services <br />(Specification No. 24-054) (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with Houston & Harris PCS, Inc., <br />T.E. Roberts, Inc., and Paulus Engineering, Inc. for emergency on -call water and sewer <br />clean up services, for a term beginning January 1, 2025 and expiring December 31, <br />2027, with a provision for one, two year renewal, for a total aggregate amount not to <br />exceed $775,000 for the term of the contract, including the optional renewal (Core <br />Agreement No. A-2024-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The Public Works Agency Water (PWA)'s Resources Division maintains the City's water <br />and sewer system comprised of approximately 444 miles of water mains and 390 miles <br />of sewer mains. The selected contractors will clean up debris, mud, dirt, and sludge <br />associated with water main breaks and sewer system overflows on an as -needed basis. <br />Request for Proposals (RFP) No. 24-054 for on -call emergency water and sewer <br />cleanup services was advertised on August 8, 2024 (Exhibit 1), on the City's online bid <br />management and publication system. Eight proposals were received; four were <br />determined to be responsible and responsive to the specifications and met the City's <br />requirements. Four proposals were evaluated by a selection committee for content and <br />responsiveness to the RFP. Based on the criteria outlined in the RFP, the following <br />summarizes the top three responding firms and their ranking: <br />Company <br />Location <br />Rank <br />Houston & Harris PCS, Inc. <br />San Bernardino, CA <br />1 <br />TE Roberts, Inc. <br />Irvine, CA <br />2 <br />Paulus Engineering, Inc. <br />Anaheim, CA <br />3 <br />