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Public Works Agency <br />www.santa-ana.org/pw <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />August 16, 2022 <br />TOPIC: Median Landscape Maintenance Services <br />AGENDA TITLE <br />Amend Agreement with Landscape West Management Services, Inc. to Increase the <br />Annual Contract Amount by $1,112,000 for Fiscal Year 2022-23 for Right -of -Way and <br />Median Landscape Maintenance Services (General and Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to the agreement with Landscape <br />West Management Services, Inc. for right-of-way and median landscape maintenance <br />services to increase the contract amount by $1,112,000 for FY 2022-23 only, for a total <br />agreement amount not to exceed $5,922,000 for the remaining term of the agreement <br />ending on June 30, 2023, with an option for one 2-year extension exercisable by the City <br />Manager and the City Attorney, subject to non -substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency's Maintenance Services Division (Maintenance Services <br />Division) is responsible for maintaining over 30 miles of City street medians and <br />neighborhood entry areas. The services include, but are not limited to, mowing, weed <br />mitigation and removal, trash removal, and irrigation system maintenance. On July 2, <br />2019, the City Council approved an agreement with Landscape West Management <br />Services, Inc. for $770,000 to provide median landscape maintenance and right-of-way <br />cleaning services. <br />In December 2020, the agreement was increased by $250,000, for a total amount not to <br />exceed $1,020,000. The increase to the contract was necessary to maintain and preserve <br />the City's new median improvements and address an increased need for service due to <br />vandalism, theft of the watering control systems, and destruction of plants. <br />In July 2021, the agreement was increased by $250,000, for a total amount not to exceed <br />$1,270,000. The increase to the contract was necessary to continue to maintain the <br />aesthetic appearance of medians and address the increased need for service. <br />