Item 15 - Purchase Order Contract for Asphalt Concrete Material

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Purchase Order Contract for Asphalt Concrete Material January 21, 2025 Page 2 4 7 7 5 Bids were solicited, opened on November 12, 2024, and evaluated (Exhibit 1). Two bids were submitted by the Invitation for Bid (IFB) deadline and one was determined to be responsive to the specifications and met the City’s requirements. The bid submitted by Bart Richard Woodward Corporation was deemed non-responsive as it did not meet the requirements of the IFB. The bid submitted by All American Asphalt was determined to be the lowest, responsible, and responsive to the City’s specifications. To ensure sufficient resources are available at all times, staff recommends awarding a purchase order contract to All American Asphalt. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds in the amount of $40,000 are budgeted and available for expenditure in FY 2024- 25 in the Water System Maintenance, Miscellaneous Operating Expenses and Sanitary Sewer Service, Miscellaneous Operating Expenses expenditures accounts. Funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Fiscal Year Accounting Unit-Account# Fund Description Account Unit, Account Description Amount 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expense $20,000 FY 2024- 25 05617640- 63001 Sanitary Sewer Service Sanitary Sewer Service, Miscellaneous Operating Expenses $20,000 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expense $40,000 FY 2025- 26 05617640- 63001 Sanitary Sewer Service Sanitary Sewer Service, Miscellaneous Operating Expenses $40,000 FY 2026- 27 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expense $40,000