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CITY OF SANTA ANA <br />TABLE OF CONTENTS <br />PROJECT NO.: 25-6030 <br />TRAFFIC SIGNAL INSTALLATION AT SEGERSTROM AVENUE AND ROSEWOOD <br />AVENUE <br />of the AGENCY as a Request for Clarification and addressed prior to the submission of bid <br />proposals. <br />UESTS FOR INTERPRETATION OF CONTRACT DOCUMENTS <br />Requests for interpretation must be submitted online through PlanetBids. Any interpretation or <br />correction of the documents will be made only by an Addendum. <br />ADDENDA <br />All addenda issued during the open bid advertisement period will be posted on PlanetBids and <br />shall become part of the Contract Documents. Before submitting a Proposal, each BIDDER is <br />responsible to acknowledge the issuance of addenda via PlanetBids. <br />WITHDRAWAL OF PROPOSAL <br />A Proposal may be withdrawn by submitting a written request signed by the BIDDER. Such <br />requests must be delivered to the AGENCY'S Public Works Agency Executive Director prior to <br />the bid -opening hour stipulated in the Notice Inviting Bids. <br />BID PROTEST <br />Bid protests must be submitted in writing to the Executive Director of the Public Works Agency, <br />City of Santa Ana, 20 Civic Center Plaza M-21, Santa Ana, CA 92701 before 4:00 p.m. of the 5th <br />business day following bid opening ("Bid Protest Deadline"). A business day means a day on <br />which the City is open for normal business and excludes weekends and holidays. Bid protests sent <br />via U.S. mail or overnight carrier must be received by the AGENCY by the date and time limits <br />described above in order to be deemed timely. Hand delivered protests must be provided during <br />regular business hours to the receptionist in the City Hall Annex/Public Works Counter on the first <br />floor of the City Hall Annex. Subsequent responses from the protesting and protested bidder can <br />be submitted by email. Bid protests must comply with the following: <br />Bid Protest Fee. Any potential protest shall be required to submit the Bid Protest Fee <br />Payment Form (Appendix G) and include the payment of a nonrefundable fee by the <br />protesting bidder at the time of submittal. The fee will cover the administrative costs of <br />processing the bid protest consistent with the Santa Ana Municipal Code relating to <br />administrative appeals (SAMC Section 3-3.) This fee shall be in the amount of $1,860. <br />b. General. Only a bidder who has submitted a bid proposal is eligible to submit a bid protest <br />against another bidder. Subcontractors are not eligible to submit bid protests. A bidder <br />may not rely on the bid protest submitted by another bidder, but must timely pursue its own <br />protest. <br />Contents of Protest. The bid protest must contain a complete statement of the basis for <br />the protest and all supporting documentation. Material submitted by the protesting bidder <br />after the Bid Protest Deadline will not be considered. The protest must refer to the specific <br />portion of the Contract Documents upon which the protest is based. The protest must include <br />the name, address, e-mail address, and telephone number of the person representing the <br />protesting bidder if different from the protesting bidder. <br />d. Copy to Protested Bidder. By or before the Bid Protest Deadline, the party submitting the <br />bid protest shall concurrently transmit a copy of the bid protest document to the protested <br />xii <br />