Agenda Packet_2025-02-04 - Laserfiche WebLink

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FIRST AMENDMENT TO AGREEMENT WITH NETFILE, INC. TO PROVIDE ONLINE SUBSCRIPTION SERVICES FOR FPPC FILING THIS FIRST AMENDMENT to the above-referenced agreement is entered into on February 4, 2025, by and between NetFile, Inc. a California non-profit corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The parties entered into Agreement No. A-2022-154 (“Agreement”) dated August 1, 2022, to provide online subscription services for FPPC filings. B.The term of the Agreement runs through July 31, 2025, is current and in-effect, and allows for the Parties an option to extend the term of the Agreement for a two (2) year period. C.The parties now wish to amend the Agreement to exercise the two-year option to extend the term of the Agreement; amend the scope of services to include additional services; increase the overall compensation to account for the additional services and extension of the term of the Agreement; and allow for the City to compensate the Contractor for services provided to the City. No other changes are contemplated by this Amendment. The Parties therefore agree: 1.Section 1, Scope of Services, is hereby amended to include Exhibit A-1 to this First Amendment, attached hereto and incorporated by reference. 2.Section 2, Term, is hereby extended, pursuant to the right of the parties to exercise their option to extend the Agreement, through July 31, 2027. 3.Section 3, Compensation and Payment, is hereby amended and revised to read as follows: a.Contractor will provide the use of the Campaign Disclosure System and Statement of Economic Interests system (up to 350 SEI filers) at an ongoing discounted rate of $19,000, per year, commencing August 1, 2022. b.Contractor will provide the additional services, as detailed in Exhibit A-1, for the remaining term of the Agreement, including during the exercised extension, for $25,584. This amount includes the annual base amount of $9,500, per year, and a prorated amount of $6,584 for services which commenced on November 20, 2024. City shall recognize and compensate Contractor for said services rendered since November 20, 2024. c.The total amount to be expended during the term of this Agreement shall not exceed $120,584. d.City has the option of paying on an ongoing quarterly basis for Services provided by Contractor billed in advance of the quarter instead of one annual payment. No interest City Council 8 – 3 2/4/2025