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City of Santa Ana PERSONNEL SERVICES Resolution 95-018 <br />Records Retention Schedule Page 1-15 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />RECRUITMENTS Certification Folder - Lists following information Date request 2 yearn Department <br />(continued) Tracking regarding each full-time request for certification defined <br /> for certification received: date received <br /> received, dept., position, <br /> replacement name, reason for <br /> request, date to analyst, date to <br /> C.M., date approved. <br /> Eligible List Cards Active and inactive listings of Earlier of 20 yrs total; Department <br /> pemon(s) eligible for referral to eligible list microfilm and defined <br /> departments to till vacancies, expiration date destroy hard <br /> Active cards are kept separate or eligible list copy after 5 yin; <br /> from inactive cards. Both sets of abolishment keep m/f 15 yin. <br /> cards are kept in alphabetical date <br /> order according to classification. <br /> Ethnicity Stubs From employment applications Earlier of date 3 years* 29 CFR <br /> submitted at recruitment time, eligible list 1602.30-.32 <br /> arranged in boxes in recruitment established or <br /> order number and alphabetically date <br /> by applicant last name within the recruitment <br /> recruitment order grouping. Kept cancelled <br /> for outreach purposes. <br /> Examination Answer Examination answer sheets Earlier of date 3 years* 29 CFR <br /> Sheets completed by applicants during eligible list 1602.30-.32 <br /> testing process and other testing established or <br /> materials. Arranged in folders in date <br /> alpha order by title of examination, recruitment <br /> cancelled <br /> <br /> <br />