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CITY OF SANTA ANA <br />FINANCE & MANAGEMENT SERVICES <br />RECORDS RETENTION SCHEDULE <br /> <br />Resolution 96-088 <br /> Exhibit F <br /> Page F-1 of F-15 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FINANCE & ACCOUNTS PAYABLE- Lists paid invoices by vendor. Beginning of Hard copy-1 <br />MANAGEMENT Cash Requirements each Fiscal . year. <br />SERVICES (AP50) Year Microfiche-3 <br /> years. <br /> ACCOUNTS PAYABLE- Lists paid invoices by fund and activity. Beginning of Hard copy-1 <br /> Distribution Register each Fiscal year. <br /> (AP70) Year Microfiche-10 <br /> years. <br /> ACCOUNTS PAYABLE- Lists weekly payments to vendors by Beginning of Hard copy-3 <br /> Vendor Claim Check vendor name. each Fiscal year. <br /> Register (AP65) Year Microfiche-10 <br /> years. <br /> ACCOUNTS PAYABLE- End of year accounts payable accruals. Beginning of Hard copy-1 <br /> Cash & accrual closing Annual emission fee report for Corp. each Fiscal year. <br /> Yard-Rule 301. Year Microfiche-3 <br /> years. <br /> AIR QUALITY Fuel tank permits and fees, March of each 5 years <br /> MANAGEMENT year <br /> DISTRICT-Misc. Records <br /> (Fleet) Emergency generator permits. Permit due 3 years <br /> date <br /> AUDiT-Working papers Audit documents. Year-end financial Permit due 3 years <br /> work papers, date <br /> Close of fiscal 3 years <br /> year <br /> BANKS-Agreements Contractual agreements relating to Last 3 years <br /> investments, transaction <br /> date <br /> <br /> <br />