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Ci~ of Santa Ana Finance & Management Sen/ices Resolution 96-088 <br />Records Retention Schedule Page F-13 of F-15 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FINANCE & PAYROLL-Employee Lists employee earnings by social Beginning 2 years- <br />MANAGEMENT Earnings security number, fiscal year Microfilm- <br />SERVICES indetinite <br />(continued) <br /> PROJECTS- Authorization sent by dept. to set up Project 3 yearn. <br /> Authorizations project. Inception <br /> PROJECTS- Completed projects Project 3 years. <br /> Authorizations Inception <br /> (Completed) <br /> PROJECTS-Project Lists year-to-date expenditures, Project 3 years. <br /> Report (P$295) encumbrances, & available balances by Inception <br /> project number. <br /> REFUND WARRANT Business Tax refund requests to Issuance date 3 years <br /> REQUEST-Business Tax Treasury (including supporting <br /> Office documentation). <br /> REFUND WARRANT Water Office refund requests to Issuance date 3 years <br /> REQUEST-Water Office Treasury. <br /> REFUND WARRANT Treasury Office misc. refund request and Issuance date <br /> REQUEST~Misc. backup information. <br /> Refunds/ 3 years <br /> Reimbursements Issuance date <br /> REFUND WARRANT Utility Users Tax refund requests to <br /> REQUEST-Utility Users Treasury (including supporting 3 years <br /> Tax documentation). <br /> <br /> <br />