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City of Santa Ana PERSONNEL SERVICES Resolution 96-088 <br />Records Retention Schedule Page I-3 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />DEPARTMENT OF Fingerprint and Bureau of Criminal Investigation Employee 5 Years*** / 29 CFR <br />JUSTICE Identification Cards identification cards Separation / 3 Years* 1620.30.32 <br /> Termination <br /> Date <br />EMPLOYMENT Full-/Part-Time U.S. Dept. of Justice Immigration See Retention 3 years after the Immigration <br />ELIGIBILITY Employees and Naturalization forms completed Period Column date employment Reform and <br />VERIFICATION and signed by EE and reviewed and begins or 1 year Control Act of <br />(FORMS I-9) ** verified (with necessary after employment 1986, Pub. L. <br /> documentation) by employer is terminated, 99-603 (8 <br /> representative. Arranged whichever is later. U.S.C. 1324a) <br /> alphabetically by employee's last <br /> name. <br />ENROLLMENT Dental Insurance Employee dental insurance EE separation/ Microfilm and 29 CFR <br />FORMS (OFFICIAL)** enrollment forms, arranged termination date destroy hard copy 1602.30-.32 <br /> individually by insurance carrier, and after 3 yrs; keep <br /> then alphabetically by employee m/f permanent. <br /> name. <br /> Flexible Spending, Enrollment forms for flexible EE separation/ Microfilm and 29 CFR <br /> Section 125 spending program, termination date destroy hard copy 1602.30-.32 <br /> after 3 yrs; keep <br /> m/f permanent. <br /> Life Insurance Employee life insurance enrollment EE separsfion/ Microfilm and 29 CFR <br /> forms, arranged alphabetically by termination date destroy hard copy 1602.30-.32 <br /> employee name. after 3 yrs; keep <br /> - m// permanent. <br /> <br /> <br />