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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNELSERVlCES <br /> <br />Resolu~on 96-088 <br /> Pagel-6 ofl-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />LOSS CONTROL Hearing Tests Audiological test results. Employee 30 years total - CAL OSHA Title <br /> separation/ keep hard copy 8 <br /> termination date only. <br /> Hepatitis Vaccination Records of dates hepatitis Employee 30 years total; CAL OSHA Title <br /> Records vaccinations administered, separation/ microfilm and 8 <br /> termination date destroy hard copy <br /> after 5 yrs; keep <br /> m/f 25 yrs. <br /> Incident Reports Police report or additional internal Report 5 yrs maximum - Department <br /> accident review forms, completion date keep hard copy defined <br /> only. <br /> Inspection Reports Loss Control inspection reports Date inspection 5 yrs maximum - Department <br /> which show date, time, and location conducted keep hard copy defined <br /> of safety inspections; also identifies only. <br /> hazards. <br />MEMORANDA OF FBA Memorandum of Understanding Permanent Permanent- Keep Department <br />UNDERSTANDING (MOU) between the City of Santa one hard copy for defined <br /> Aha and the Santa Aha Firemen's each year <br />(MOU) Benevolent Association. <br /> FMA Memorandum of Understanding Permanent Permanent- Keep Department <br /> between the City of Santa Ana and one hard copy for defined <br /> the Santa Ana Fire Management each year <br /> Association. <br /> PMA Memorandum of Understanding Permanent Permanent- Keep Department <br /> between the City of Santa Ana and one hard copy for defined <br /> The Santa Ana Police Management each year <br /> Association. <br /> POA Memorandum of Understanding Permanent Permanent - Keep Department <br /> between the City of Santa Ana and one hard copy for defined <br /> the Santa Ana Police Officers each year <br /> Association. <br /> <br /> <br />