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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNEL SERVICES <br /> <br />Resolution 96-088 <br />Page 1-10 of 1-22 <br /> <br /> I <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />OFFICIAL Family and Medical Dates (or hours) FML Date FML 30 ym total; Federal Family <br />PERSONNEL FILES Leave (FML)** designated/taken; copies of FML requested/is microfilm and and Medical <br />(continued) (continued) notices given to employer by granted to EE destroy hard copy Leave Act of <br /> employee; documents from after 5 yrs; keep 1993 and US <br /> employer describing FML policies; m/f 27 yrs. OSHA 29 CFR <br /> records of premium payments of 1910.20 <br /> employee benefits; records of any <br /> dispute re: FML. <br /> In confidential files: Date FML 30 ym total; Federal Family <br /> records/documents relating to requested/is microfilm and and Medical <br /> medical certifications~ granted to EE destroy hard copy Leave Act of <br /> after 5 yrs; keep 1993 and US <br /> m/f 27 yrs. OSHA 29 CFR <br /> 1910.20 <br /> Grievances (closed) Files containing EE's, group of EE separation/ 5 years ***/ 29 CFR <br /> employees', or the. Union's timely termination date 3 years * 1602.30-.32 <br /> complaint as defined in the MOU. <br /> I.D. Form Form completed by new employees EE separation/ 29 CFR <br /> providing identifying information termination date 1602.30-.32 <br /> used to process Santa Ana Police <br /> Dept. records check. <br /> Job Application Applications for employment and EE separation/ 29 CFR <br /> resumes (if any) for hired termination date 1602.30-.32 <br /> employees. <br /> <br /> <br />