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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNELSERVICES <br /> <br />Resolution 96-088 ~ <br />Pagel-12ofl-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />OFFICIAL Performance Employee performance evaluation EE separation/ 5 years ***/ 29 CFR <br />PERSONNEL FILES Evaluations forms completed by supe~sory termination date 3 years * 1602.30-.32 <br />(continued) personnel re employees <br /> accomplishment of their assigned <br /> duties and responsibilities, etc. <br /> PERS Enrollment Forms to enroll employees in the EE separation/ 29 CFR <br /> Public Employees' Retirement termination date 1602.30-.32 <br /> System (PERS) <br /> Pre-Employment Forms completed by employee and EE separation/ 30 yrs total; US OSHA 29 <br /> Medical medical clinic to assess physical termination date microfilm and CFR 1910.20 <br /> capability of employee prior to hiring, destroy hard copy <br /> after 5 yrs; keep <br /> m/f 27 yrs. <br /> Security Check Form Form completed by Personnel Svcs EE separation/ 5 years ***/ 29 CFR <br /> to requerst Police Dept to conduct termination date 3 years * 1602.30-.32 <br /> security check on employee prior to <br /> hiring. <br /> Special Licenses Special licenses issued to EE separation/ 29 CFR <br /> employees from DMV, accredited termination date 1602.30-.32 <br /> schools, etc., verifying employee <br /> meets certain job-related <br /> requirements. <br /> Tuifion Copies of applications for training EE separation/ 29 CFR <br /> Reimbursement and educational assistance which termination date 1602.30-.32 <br /> Request show EE request, department head <br /> approval, and final disposition of <br /> request. <br /> <br /> <br />