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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNEL SERVICES <br /> <br />Resolution 96-088 <br />Page 1-14 of 1-22 <br /> <br /> ! <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />PERSONNEL BOARD Personnel Board Employee personnel board hearing EE separation/ 5 years ***/ 29 CFR <br />(continued) Hearing Files files, termination date 3 years * 1602.30-.32 <br /> Personnel Board Arranged according to hearing date. Permanent Permanent Department <br /> Meeting Minutes defined <br />PHOTO CONTEST 1990 Photo Contest Folder of materials regarding Photo Permanent Permanent Department <br />MATERIAL Contest. defined <br />RECRUITMENTS Background Materials Materials used in the Date recruitment 2 years Department <br /> preparation/implementation of for position is defined <br /> recruitments, initiated. <br /> Bilingual Certification Forms certifying bilingual capabilities Permanent Permanent Department <br /> Forms for employees receiving bilingual defined <br /> pay and for applicants for <br /> recruitments which require bilingual <br /> capability. <br /> Certification Log Active and inactive, arranged by cert Date of last 10 years Department <br /> Books number listing cert number, entP/ defined <br /> classification title, department, cert <br /> date, appointment date, name of <br /> hired employee, and whether <br /> promotional or non-promotional <br /> appointment. <br /> <br /> <br />