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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNEL <br /> <br />Resolution 98-088 <br /> Page I-6 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />LOSS CONTROL Hearing Tests Audiological test results. Employee 30 years total - CAL OSHA Title <br /> separation/ keep hard copy 8 <br /> termination date only. <br /> Hepatitis Vaccination Records of dates hepatitis Employee 30 years total; CAL OSHA Title <br /> Records vaccinations administered, separation/ microfilm and 8 <br /> termination date destroy hard copy <br /> after 5 yrs; keep <br /> m/f 25 yrs. <br /> Incident Reports Police report or additional internal Report 5 yrs maximum - Department <br /> accident review forms, completion date keep hard copy defined <br /> only. <br /> inspection Reports Loss Control inspection reports Date inspection 5 yrs maximum - Department <br /> which show date, time, and location conducted keep hard copy defined <br /> of safety inspections; also identifies only. <br /> hazards. <br />MEMORANDA OF FBA Memorandum of Understanding Permanent Permanent - Keep Depadment <br />UNDERSTANDING (MOU) between the City of Santa one hard copy for defined <br />(MOU) Ana and the Santa Ana Firemen's each year <br /> Benevolent Association. <br /> FMA Memorandum of Understanding Permanent Permanent - Keep Department <br /> between the City of Santa Aha and one hard copy for defined <br /> the Santa Aha Fire Management each year <br /> Association. <br /> PMA Memorandum of Understanding Permanent Permanent - Keep Department <br /> between the City of Santa Aha and one hard copy for defined <br /> The Santa Ana Police Management each year <br /> <br /> ) Association. } ~ <br /> <br /> <br />