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Exhibit B <br />Cost Proposal for Hearing Officer Services - The ADR Coach, Inc. <br />1. Introduction <br />This cost proposal outlines the fixed rates for providing hearing officer services to the City of Santa <br />Ana. Services include conducting hearings, reviewing documents, preparing written determinations, <br />and handling no-shows and cancellations, as per the City's requirements. <br />2. Fixed Rate Fee Schedule <br />The following is a fixed fee schedule covering various aspects of hearing officer services as <br />requested: <br />A. Virtual Hearings (Flat -Fee, Per Hearing) <br />• Rate per hearing conducted virtually: $350.00 <br />B. In -Person Hearings at Santa Ana City Hall (Flat -Fee, Per Hearing) <br />• Rate per hearing conducted at City Hall: $425.00 <br />C. Hearing Preparation and Document Review (Flat -Fee, Per Hearing) <br />• Flat fee per hearing for preparation and document review; $150.00 <br />D. Written Determinations and Hearing Closeouts (Flat -Fee, Per Hearing) <br />• Flat fee per hearing for preparing written determinations and ctoseouts: $350.00 <br />E. No -Show Charge <br />Fee for no-show applicants: $350.00 (virtual), in -person hearing - $425.00 <br />F. Cancellation Rate <br />Cancellation fee: $350.00 within 48 hours or 2 business days of scheduled hearing <br />O. initial Orientation and Subsequent Training <br />® Hourly rate for orientation and training sessions: $150.00 per hour <br />• Minimum Charge: If applicable, include minimum charge: $150.00 <br />• H. Other Fees <br />3. Payment Schedule <br />Invoices will be submitted monthly, itemizing the services provided per this fixed fee structure. <br />Payments are due within 30 days of receipt. <br />City Council 13 — 124 3/18/2025 <br />