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Attachment A Part Two - Program Specific Information, Continued Eligible Management and Administration Costs Eligible management and administration (M&A) costs include: . Regular time, overtime, CTO and fringe benefits for current or newly hired full- or part-time staff to support eligible M&A activities. - Payment of salaries and fringe benefits must be in accordance with the policies of the grant recipient and in accordance with applicable laws and regulations, - Payment of overtime expenses will be for work performed by the grant recipient in excess of the established work week, usually 40 hours. Overtime payments are allowed only to the extent the payment for such services is in accordance with the policies of the grant recipient and in accordance with applicable laws and regulations. In no case is dual compensation allowable. That is, an employee of a grant recipient may not receive compensation from their unit or agency of government AND from an award for a single period of time (i.e., 1:00 pm - 5:00 pm), even though such work may benefit both activities. - Fringe benefits on overtime hours are limited to FICA, Workers' Compensation and Unemployment Compensation. - CTO earned while performing eligible activities must be cashed-out or taken before the end of the performance period. . The cost of contractors/consuItants hired to support eligible activities. - Contracts must be executed in accordance with the grant recipient's formal written procurement policy, and must comply with federal and state requirements. . Meeting related expenses to support eligible activities, including rental of spacellocations, facilitation costs, etc, For a complete list of allowable meeting-related expenses, please review the OJP Office of the Comptroller (OC) Financial Guide at htto:llwww.oio.usdoi.govlFinGuide. . The cost of authorized office equipment, as previously described. . Leasing and/or renting of space for newly hired personnel to administer the FY04 UASI. . Materials and supplies that are required, expended or consumed during the course of administering the FY04 UASI. . Travel costs (i.e" airfare, mileage, per diem, hotel, etc) for employees who are on travel status for official business related to the M&A of FY04 UASI. These costs must be in accordance with the grant recipient's approved travel policy. NOTE: No more than 3% of each urban area and transit agency allocation may be used for M&A purposes. Continued on next page FY04 Urban Areas Security Initiative Page 27